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Home My WebLink About2003-05-06 Library Commission Summary KENAI LIBRARY COMMISSION KENAI COMMUNITY LIBRARY ACTIVITY ROOM MAY 6~ 2003 6:00 P.M. AGENDA ITEM 1' CALL TO ORDER/~ ROLL CALL ITEM 2' AGENDA APPROVAL ITEM 3' APPROVAL OF MINUTES -- April 1, 2003 ITEM 4: PERSONS SCHEDULED TO BE HEARD ITEM $: OLD BUSINESS ITEM 6: NEW BUSINESS ao ITEM 7: Discussion-- Library Budget Concerns Discussion -- Proposed Meeting Schedules for City Commission, Committees, Boards and Council on Aging. REPORTS ao Director Friends of the Library City Council Liaison ITEM 8: COMMISSIONER COMMENTS/OUESTIONS ITEM 9: INFORMATION ao Kenai City Council Action Agendas of April 2 and 16, 2003. ITEM 10' ADJOURNMENT KENAI LIBRARY COMMISSION KENAI COMMUNITY LIBRARY ACTIVITY ROOM MAY 6, 2003 6:00 P.M. CHAIR EMILY DEFOREST, PRESIDING MINUTES ITEM 1' CALL TO ORDER/l~ ROLL CALL Chairperson Emily Deforest called the meeting to order at 6'00 p.m. Members Present: Heus, DeForest, Brown, Coon, Peters, Brenckle, Rodes (arrived at 6'20 p.m.) Others Present: Councilman Moore, Director Jankowska, Contract Secretary Roper, and three students from the KCSH Government Class ITEM 2' MOTION: AGENDA APPROVAL Commissioner Brenckle MOVED to approve the agenda. Commissioner Peters SECONDED the motion. There were no objections. SO ORDERED. ITEM 3: APPROVAL OF MINUTES -- April 1, 2003 Director Jankowska requested the following corrections' Item 5-a,. second paragraph, "... Cindy Galic attended the Bill and Melinda Gates FoundatiOn training .... The last sentence of Item 5-a should read, many other programs." "...content server because it houses too The second to the last sentence of Item 5-a, should read, "Kenai should consider joining the other libraries." MOTION: Commissioner Brown MOVED to approve the minutes as amended and Commissioner Brenckle SECONDED the motion. There were no objections. SO ORDERED. ITEM 4: PERSONS SCHEDULED TO BE HEARD -- None. ITEM 5: OLD BUSINESS-- None. ITEM 6: NEW BUSINESS Discussion-- Library Budget Concerns Jankowska reported the Friends of the Library lobbied to fund one part-time position but Mayor Williams had provided funds to retain one part-time position by taking $16,000 from the book budget leaving $8,000 in the book budget. Jankowska stated, if the State grant is approved, an additional $6,000 would be available for books. Jankowska asked if the Friends of the Library would supplement the book budget or do a fundraiser for books. Other budget cuts were discussed and Jankowska indicated a copy of the full budget would be available at the next meeting. Jankowska continued with the Director's report: · The Turn-Off-TV event was held on April 27th and 27 children attended. The Gates computers are installed and difficult to configure as they are very secure. A demonstration will be held at the next Library Commission meeting. · The library will begin updating the catalog next week. · There are more people utilizing the Internet at the library. · The library will attempt to purchase as many books as they can with the limited budget. DeForest reported the Mayor requested the library seek alternative means for funding and if anyone has any ideas to contact her. DeForest continued, the Mayor suggested charging for library cards but she felt that may be a waste of effort. Discussion was held on the amount of library revenues that go directly to the General Fund. Discussion -- Proposed Meeting Schedules for City Commission, Committees, Boards and Council on Aging. DeForest reported the City would like to have all commission and committee meetings held at City Hall because the recording equipment is more reliable. Councilman Moore added, the public is used to attending meetings at City Hall as well. Commissioner Rodes arrived at 6:20. After a general discussion the Commission requested the following: The proposed meeting schedule be changed to February, April, June, August, October, and December. · The meetings continue to be held at the Library at 6:00 p.m. Moore will bring the requests to City Council for approval. LIBRARY COMMISSION MEETING MAY 6, 2003 PAGE 2 DeForest welcomed the students from KCHS and asked for introductions. ITEM 7: REPORTS Director -- Provided above. 7-b. Friends of the Library -- The book sale is scheduled to begin June 12th at 5'00 p.m. The tent is available for Friday only so the location of the Saturday sale depends on the weather. Donated books can be brought the library. 7-¢. City Council Liaison -- Councilman Moore reported the following: · Council continues to work on the budget. A work session with the Boys & Girls Club, Parks & Recreation Commission and City Council is scheduled for May 6th to discuss the draft agreement. Discussion ensued regarding the draft agreement between the City and the Boys & Girls Club. Moore encouraged those interested to attend the work session following this meeting. ITEM 8: COMMISSIONER COMMENTS/~UESTIONS When asked if the students had any questions, they asked about the budget cuts for the library. Brenckle explained the cuts. DeForest thanked the students for attending the meeting. Commissioner Brown asked that book donations be brought the library. It was noted the KCHS library has many books that will be removed. Crystal from the Government Class will check to see what their librarian intends to do with them. Heus indicated the Friends of the Library would help pick up the books if they could be donated to the book sale. ~ Commissioner Heus thanked the students for participating in the meeting. Commissioner Peters asked about the Anchorage library registration card that was included in the packet. DeForest explained it was a request to find money. Peters asked if Reports could come before Old and New Business on the agenda and also thanked the students for attending and noted there are always volunteers needed to fill vacancies on the boards and commissions. Discussion took place on a replacement for Coon. Commissioner Coon reported this was her last meeting and thanked everyone for the time she was able to spend with the Commission. LIBRARY COMMISSION MEETING MAY 6, 2003 PAGE 3 Commissioner Brenckle thanked Coon for her participation and wished her luck in the future. Commissioner Rodes asked if there were any guidelines for the donation of books to the library. Jankowska explained the procedure and noted donations could be made either monetarily or by books. ITEM 9: INFORMATION Kenai City Council Action Agendas of April 2 and 16, 2003. ITEM 10' ADJOURNMENT The meeting adjourned at 6'50 p.m. Minutes recorded and transcribed by: LIBRARY COMMISSION MEETING MAY 6, 2003 PAGE 4