Loading...
HomeMy WebLinkAbout2003-06-03 Library Commission Packet.f KENAI LIBRARY COMMISSION KENAI COMMUNITY LIBRARY ACTIVITY ROOM JUNE 3, 2003 6:00 P.M. AGENDA ITEM 1' CALL TO ORDER/h ROLL CALL ITEM 2: AGENDA APPROVAL ITEM 3: APPROVAL OF MINUTES -- May 6, 2003 ITEM 4: PERSONS SCHEDULED TO BE HEARD ITEM 5: OLD BUSINESS ITEM 6: NEW BUSINESS ITEM 7: Demonstration -- Gates Computer Presentation Discussion -- Goals & Objectives REPORTS a, Director Commission Chair Friends of the Library City Council Liaison ITEM 8: COMMISSIONER COMMENTS/(~UESTIONS ITEM 9: INFORMATION ao c, Kenai City Council Action Agendas of May 7 and 21, 2003. Approved Kenai City Council Policy for Commission, Committee, Board and Council on Aging Meetings and Work Sessions. Updated Membership List. ITEM 10: ADJOURNMENT KENAI LIBRARY COMMISSION KENAI COMMUNITY LIBRARY ACTIVITY ROOM MAY 6~ 2003 6:00 P.M. AGENDA ITEM 1: CALL TO ORDER/h ROLL CALL ITEM 2: AGENDA APPROVAL ITEM 3: APPROVAL OF MINUTES-- April 1, 2003 ITEM 4: PERSONS SCHEDULED TO BE HEARD ITEM $: OLD BUSINESS ITEM 6: NEW BUSINESS a. ITEM 7: Discussion -- Library Budget Concerns Discussion -- Proposed Meetin§ Schedules for City Commission, Committees, Boards and Council on A~in§. REPORTS ao Director Friends of the Library City Council Liaison ITEM 8: COMMISSIONER COMMENTS / OUESTIONS ITEM 9: INFORMATION Kenai City Council Action Agendas of April 2 and 16, 2003. ITEM 10: ADJOURNMENT KENAI LIBRARY COMMISSION KENAI COMMUNITY LIBRARY ACTMTY ROOM MAY 6~ 2003 6:00 P.M. CHAIR EMILY DEFOREST~ PRESIDING MINUTES ITEM 1: CALL TO ORDER/h ROLL CALL Chairperson Emily Deforest called the meeting to order at 6'00 p.m. Members Present' Heus, DeForest, Brown, Coon, Peters, Brenctde, Rodes (arrived at 6:20 p.m.) Others Present: Councilman Moore, Director Jankowska, Contract Secretary Roper, and three students from the KCSH Government Class ITEM 2: AGENDA APPROVAL MOTION: Commissioner Brenckle MOVED to approve the agenda. Commissioner Peters SECONDED the motion. There were no objections. SO ORDERED. ITEM 3' APPROVAL OF MINUTES -- April 1, 2003 Director Jankowska requested the following corrections: Item 5-a, second paragraph," Foundation training .... Cindy Galic attended the Bill and Melinda Gates The last sentence of Item 5-a should read, "...content server because it houses too many other programs." The second to the last sentence of Item 5-a, should read, "Kenai should consider joining the other libraries." MOTION: Commissioner Brown MOVED to approve the minutes as amended and Commissioner Brenckle SECONDED the motion. There were no objections. SO ORDERED. ITEM 4: PERSONS SCHEDULED TO BE HEARD -- None. ITEM 5' OLD BUSINESS-- None. ITEM 6: NEW BUSINESS Discussion-- Library Budget Concerns Jankowska reported the Friends of the Library had offered to fund one part-time position but Mayor Wi_Il/ams had provided funds to retain one part-time position by taking $16,000 from the book budget leaving $8,000 in the book budget. Jankowska stated, if the State grant is approved, an additional $6,000 would be available for books. Jankowska asked if the Friends of the Library would supplement the book budget or do a fundraiser for books. Other budget cuts were discussed and Jankowska indicated a copy of the full budget would be available at the next meeting. Jankowska continued with the Director's report: The Turn-Off-TV event was held on April 27~ and 27 children attended. The Gates computers are installed and difficult to use as they are very secure. A demonstration will be held at the next Library Commission meeting. · The library will begin updating the catalog next week. · There are more people utilizing the Intemet at the library. · The library will attempt to purchase as many books as they can with the limited budget. DeForest reported the Mayor requested the library seek alternative means for funding and if anyone has any ideas to contact her. DeForest continued, the Mayor suggested charging for library cards but sKe felt that may be a waste of effort. Discussion was held on the amount of library revenues that go directly to the General Fund. Discussion -- Proposed Meeting Schedules for City Commission, Committees, Boards and Council on Aging. DeForest reported the City would like to have all commission and committee meetings held at City Hall because the recording equipment is more reliable. Councilman Moore added, the public is used to attending meetings at City Hall as well. Commissioner Rodes arrived at 6:20. After a general discussion the Commission requested the following: · The proposed meeting schedule be changed to February, April, June, August, October, and December. · The meetings continue to be held at the Library at 6:00 p.m. Moore will bring the requests to City Council for approval. LIBRARY COMMISSION MEETING MAY 6, 2003 PAGE 2 DeForest welcomed the students from KCHS and asked for introductions. ITEM 7: REPORTS Director -- Provided above. 7-b. Friends of the Library -- The book sale is scheduled to begin June 12th at 5:00 p.m. The tent is available for Friday only so the location of the Saturday sale depends on the weather. Donated books can be brought the library. 7-c. City Council Liaison -- Councilman Moore reported the following: · Council continues to work on the budget. A work session with the Boys & Girls Club, Parks & Recreation Commission and City Council is scheduled for May 6th to discuss the draft agreement. Discussion ensued regarding the draft agreement between the City and the Boys & Girls Club. Moore encouraged those interested to attend the work session following this meeting. ITEM 8: COMMISSIONER COMMENTS/OUESTIONS When asked if the students had any questions, they asked about the budget cuts for the library. Brenckle explained the cuts. DeForest thanked the students for attending the meeting. Commissioner Brown asked that book donations be brought the library. It was noted the KCHS library has many books that will be removed. Crystal from the Government Class will check to see what their librarian intends to do with them. Heus indicated the Friends of the Library would help pick up the books if they could be donated to the book sale. Commissioner Heus thanked the students for participating in the meeting. Commissioner Peters asked about the Anchorage library registration card that was included in the packet. DeForest explained it was a request to find money. Peters asked if Reports could come before Old and New Business on the agenda and also thanked the students for attending and noted there are always volunteers needed to fill vacancies on the boards and commissions. Discussion took place on a replacement for Coon. Commissioner Coon reported this was her last meeting and thanked everyone for the time she was able to spend with the Commission. LIBRARY COMMISSION MEETING MAY 6, 2003 PAGE 3 Commissioner Brenckle thanked Coon for her participation and wished her luck in the future. Commissioner Rodes asked if there were any guidel~es for the donation of books to the library. Jankowska explained the procedure and noted donations could be made either monetarily or by books. ITEM 9: INFORMATION Kenai City Council Action Agendas of April 2 and 16, 2003. ITEM 10: ADJOURNMENT The meeting adjourned at 6:50 p.m. Minutes recorded and transcribed by: Barbara Roper, Contract Secretary LIBRARY COMMISSION MEETING MAY 6, 2003 PAGE 4 KENAI COMMUNITY LIBRARY GOALS & OBJECTIVES 2000/2001 GOAL A: Objective 1: Objective 2' Review and implement building plan of the library annually. Bring facility into compliance with Americans with Disabilities Act of 1994. Continue to support expansion of library facilities. GOAL B: Objective 1' Objective 2' Objective 3' Objective 4: Objective 5' Objective 6' Objective 7' Objective 8: Objective 9' Objective 10: Objective 11' Make recommendations to the Library and Council to improve library services and continue to provide quality services to the citizens of Kenai as measured by the City of Kenai and Library Patron Survey. Maintain current library hours including Sunday hours. Promote recruitment of library volunteers to support library staff. Support the Friends of the Library in its efforts to increase community and corporate support of the library and its services. Promote state/city funding to support in interlibrary loans. Continue to expand communications and access to other libraries and resources via computer networking, telecommunications, and federal grants. Continue to promote mini-workshops to enable patrons to become familiar with various services and electronic technologies. Continue to promote utilization of facilities by library-related groups. Continue recognition of efforts made by volunteers and paid staff. Increase public awareness of the library and its services through local media. Continue the usage of commercial services and the addition of loan programs to include compact audio discs, computer software, books on tape, and educational video cassettes. Promote funding for needed reference services. 11/7/2000 Objective 12: Objective 13: Objective ! 4' Objective 15' Objective ! 6' Continue school contacts in cooperation with schools and increase access of library service to children. Support services to patrons with special needs. Adapt strategies and procedures to include culturally sensitive library practices. Support funding for library services for Wildwood inmates. Support budget increases as they become necessary for additional library personnel and services. GOAl, C: Objective 1: Objective 2: Make recommendations to the Council regarding capital and other improvements to the library. Increase the library equipment/materials in Fiscal Year 2000/2001. Priority list of equipment is as follows: Library furniture Video and audio compact disc players Music CD library Upgrade computer terminals Closed-circuit T.V. Big screen T.V. Promote funding to add video conference capabilities and equipment in the library. , 11/7/2000 AGENDA KENAI CITY COUNCIL- REGULAR MEET~G MAY 7, 2003 7:00 P.M. KENAI CITY COUNCIL CHAMBERS http' //www. ci.kenai.ak.us ITEM A: CALL TO ORDER 1. Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. Consent Agenda *Ail items listed with an asterisk (*) are considered to be routine and non- controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a council member so requests, in which case the item will be removed from the consent agenda and considered in its normal sequence on the agenda as part of the General Orders. ITEM B: SCHEDULED PUBLIC COMMENTS (10 minutes) , Taylor Matson, Maya Johnson, (~uinn Sawyer, Averee Amend, Mt. View Elementary Future Problem Solving Team -- Funding Request/International Competition at Hartford, Connecticut. , Richard Warrington, Brain Injury Awareness -- May 31, 2003 Walk ITEM C: REPORTS OF KPB ASSEMBLY, LEGISLATORS AND COUNCILS ITEM D: PUBLIC HEARINGS Ordinance No. 2001-2003 -- Amending KMC Title 4 and KMC Title 14.20.220 to Adopt: 1) the International Building Code, 2000 Edition of the International Code Council; 2) the International Property Maintenance Code, 2000 Edition of the International Code Council; 3) the International Mechanical Code, 2000 Edition of the International Code Council; 4) the National Electrical Code, 2002 Edition of the National Fire Protection Association; 5) the International Fuel Gas Code, 2000 Edition. of the International Code Council; and 6) the International Residential Code, 2000 Edition of the International Code Council. Ordinance No. 2002-2003 -- Adopting KMC 13.10.015, Changing the Bail Schedule for Minor Offense Violations to Reflect the One Adopted by the Mumcipahty of Anchorage Instead of the State of Alaska's Bari Schedule. . e , e 10. 11. 12. ITEM E: Xe 2. 3. 4. 5. 6. 7. Ordinance No. 2003-2003 -- Increasing Estimated Revenues and Appropriations by $32,000 in the General Fund and the Skateboard Park Capital Project Fund. Ordinance No. 2004-2003 -- Amending KMC 8.05 to Adopt the International Fire Code, 2000, First Prin~g With Amendments. Resolution No. 2003-20 -- Objecting to Kenai Peninsula Borough Ordinance No. 2003-11 to Amend the Borough Sales Tax Code to Exempt a Portion of Gasoline and Diesel Fuels From Sales Tax. Resolution No. 2003-21 -- Transferring $100,000 in the ARFF/SRE Capital Projects Fund for Project Closeout. Resolution No. 2003-22 -- Approving a Contract to North Star Paving & Construction, Inc. for the Project Entitled Basin View L.I.D. -- 2003 Dolchok Lane, Kim-N-Ang Court, and Cub Court for the Total Amount of $353,115.00. Resolution No. 2003-23 -- Approving a Contract to Alaska Roadbuilders, Inc. for the Project Entitled Schooner Circle L.I.D. -- 2003 for the Total Amount of $51,562.50. Resolution No. 2003-24 -- Approving a Contract to Alaska Roadbuilders, Inc. for the Project Entitled Toyon Way L.I.D. -- 2003 for the Total Amount of $120,269. Resolution No. 2003-25 -- Supporting Senate Bill 189 That Would Rename the Kenai Courthouse the "Jonathan H. Link Courthouse." Resolution No. 2003-26 -- Transferring $36,500 in the Airport Security Improvements Capital Project Fund for Preliminm~ Project Expenses. *2003 Liquor License Continuance -- REMOVAL OF PROTEST Alaskalanes, Inc. d/b/a Alaskalanes BowlinE Center. COMMISSION/COMMI~EE REPORTS Council on Aging Airport Commission Harbor Commission Library Commission Parks & Recreation Commission Planning & Zoning Commission Miscellaneous Commissions and Committees a. Beautification Committee b. Kenai Convention & Visitors Bureau Board c. Alaska Municipal League Report d. Kenai Chamber of Commerce ITEM F: . *Regular Meeting of April 16, 2003. *Budget Work Session Notes of April 14, 2003 *Budget Work Session Notes of April 15, 2003 ITEM G: CORRF~PONDENCE ITEM H: OLD BUSINESS ITEM I: ITEM J: NEW BUSINESS Bills to be Paid, Bills to be Ratified Purchase Orders Exceeding $2,500 REPORT OF THE MAYOR ITEM K: ADMINISTRATION REPORTS 1. City Manager 2. Attorney 3. City Clerk ITEM L: DISCUSSION 1. Citizens (five minutes) 2. Council EXECUTIVE SESSION- None Scheduled ITEM M: ADJOURNMENT AGENDA KENAI CITY COUNCIL- REGULAR MEETING MAY 21, 2003 7:00 P.M. KENAI CITY COUNCIL CHAMBERS http://www, ci.kenai, ak.us ITEM A: CALL TO ORDER 1. Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. Consent Agenda *All items listed with an asterisk (*) are Considered to be routine and non- controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a council member so requests, in which case the item will be removed from the consent agenda and considered in its normal sequence on the agenda as part of the General Orders. ITEM B: SCHEDULED PUBLIC COMMENTS (10 minutes) . Mt. View School/Fourth Grade CLass-- Presentation of Class Project Video. ITEM C: REPORTS OF KPB ASSEMBLY~ LEGISLATORS AND COUNCII~ ITEM D: PUBLIC HEARINGS Xe e Resolution No. 2003-27-- Awarding a One-Season Lease (June 1, 2003 to September 30, 2003) of Kenai Dock Stations No. 2 & 3 to R & J Seafood for the Seasonal Base Bid of $21,000 Plus $0.03/Lb. Over 700,000 Lbs. Resolution No. 2003-28 -- Designating Legal Administrative Assistant Sheryl Padilla as Deputy City Clerk. ITEM E: COMMISSION/COMMI~EE REPORTS . 2. 3. 4. 5. 6. 7. Council on Aging Airport Commission Harbor Commission Library Commission Parks & Recreation Commission Planning aa Zoning Commission Miscellaneous Commissions and Committees a. Beautification Committee b. Kenai Convention & Visitors Bureau Board c. Alaska Municipal League Report d. Kenai Chamber of Commerce ITEM F: MINUTES . *Regular Meeting of May 7, 2003. ITEM G: CORRESPONDENCE ITEM H: OLD BUSINESS ITEM I: ,, NEW BUSINESS . Bills to be Paid, Bills to be Ratified Purchase Orders Exceeding $2,500 *Ordinance No. 2005-2003 -- Adopting the Annual Budget for the Fiscal Year Commencing July 1, 2003 and Ending June 30, 2004. o *Ordinance No. 2006-2003 -- Amending the Official City Of Kenai Zoning Map to Change the Zoning District of Those Certain Lands Listed on Attachment A to "Education Zone." ITEM J: Approval-- Assignment to Lease/Kenai Municipal Airport, Space #9, Te _rminal Building -- Dorothy A. Fischer, Inc., d/b/a Alaska's Best Travel and Dorothy A. Fischer, Individually; and Alaska's Best Travel and Tours, Inc., d/b/a Alaska's Best Travel and Dorothy A. Fischer, Individually. Approval-- Kenai Recreation Center Partnering Agreement Between the Boys & Gifts Clubs of the Kenai Peninsula and the City of Kenai. Approval-- Proposed Meeting Schedules for City Commissions, Committees, Boards and Council on Aging Approval -- Council on Aging By-Law Amendment REPORT OF THE MAYOR ITEM K: ADMINISTRATION REPORTS 1. City Manager 2. Attorney 3. City Clerk ITEM L: DISCUSSION 1. Citizens (five minutes) 2. Council EXECUTIVE SESSION- None Scheduled ITEM M: ~ ADJOURNMENT CITY OF KENA! 210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-7794 TELEPHONE 907-283-7535 FAX 907-283-3014 ~ MEMORANDUM TO' FROM' DATE' RE: Members of City of Kenai Commissions, Committees and Boards Carol L. Freas, City Clerk May 27, 2003 APPROVED KENAI CITY COUNCIL POLICY FOR C01EIfl$$ION, CO.MM~TTEE, BOARD AND COUNCIL ON AGING MEETINGS AND WORK SESSIONS Attached is a copy of the new meeting schedule policy which was unanimously approved at the May 21, 2003 City Council meeting. The new meeting schedule will take effect on July 1, 2003. If you have any questions, please call me at 283-8231. clf Attachment KEN~ CITY COUNCIL POLICY FOR COMMISSION, COMMITTEE, BOARD AND COUNCIL ON AGING MEETINC~ AND WORK SESSIONS In consideration of constraints in the Fiscal Year 2004 budget, direction is given as follows: Meeting Schedules: 1. Library, Harbor, Parks & Recreation and Airport Commissions shall meet bi- monthly. 2. Beautification Committee shall meet January through May. 3. Council on Aging shall meet bi-monthly at the Kenai Senior Center. 4. Planning & Zoning Commission and the Personnel Arbitration Board is exempted from this bi-monthly meeting directive. 5. Commissions, committees, boards and the Council on Aging may, with City Clerk's approval and notification of Council and City Manager, hold special meetings (for a specific purpose} in their alternate/off-months on an as-needed basis. 6. All commission, committee and board meetings (except Courier on Aging~ will be held at Kenai City Hall and begin at 7:00 p.m. 7. Any additional commissions, committees, or boards formed will be set and incorporated into the following meeting schedule by the City Council. Minutes/Meeting Recordin~: 8. Excepting the Planning & Zoning Commission, responsibility of taking notes and electronically recording the commission, committee, board meetings, falls to the department liaison (staff member) to the specific meeting group. 9. Summary minutes will be produced by the City Clerk from the department liaison notes and provided to the City Council as official records of the meetings. 10. Electronic recordings of the meeting group, except the Planning & Zoning Commission, shall be kept for two years. 11. Plannm§ & Zoning Commission meeting recordings shall continue to be kept for six years. Work Sessions: 12. Commission, committees and boards shall receive the City Clerk's approval to hold work sessions to be held on a date other than that of a regularly scheduled meeting or at a time im___m__ediately prior to a regularly scheduled meeting, i.e. a 6:00 p.m. work session before a 7:00 p.m. meeting. 13. Work sessions may be held without the City Clerk's approval ff they occur on the night of a regularly scheduled meeting at or after the time of the regularly scheduled meeting. 14. During work sessions, only items on the meeting's agenda may be discussed and no formal actions may be taken. 15. Ail commission, committee and board meetings must be given appropriate public notice. Schedules for all City of Kenai commissions, committees, boards and Council on Aging meetings are as follows: Commission/Committee / Board Planning & Zoning Commission Library Commission , Harbor Commission Council on A~in~ Beautification Committee Parks & Recreation Commission Airport Commission Meetin~ Schedule Twice monthly Bi-monthly Bi-monthly Bi-monthly Five months Bi-monthly Bi-monthly _M_eeei~ January through December Feb., April, Jun_e, Au[~.~ Oct., Dec. Jan., Mar., Ma},, July, Sept., Nov. Jan., Mar., Ma,v, July, Sept., Nov. Feb., Mar., April, Ma},, June jan., M_ar., May~. July, Sept., Nov. Feb., April, June, Au[~.~ Oct., Dec. This policy shall take effect on July 1, 2003 and remain in effect until modified by the Kenai City Council. Approved by the Kenai City Council on the 2 l~t day of May, 2003. LIBRARY COMMISSION Meets First Tuesday February, April, June, August, October, and December Kenai City Council Chambers 7:00 p.m. Commission Member Home Business Emafl Address Term Ends Name and Address Phone Phone **Kathy Heus 283-7930 2004 4540 Kenaitze Court Kenai, AK 99611 *Emily DeForest 283-4780 emily~ptialaska.net 2004 P.O. Box 1326 Kenai, AK 99611 Janet L. Brown 283-7036 2005 1111 Redoubt Avenue Kenai, AK 99611 Janice Rodes 283-4217 2005 207 North Birch Street Kenai, AK 99611 * 2005 Bob Peters 283-9106 bluffnet~_.,.',ptialaska, net 2006 P.O. Box 24 . Kenai, AK 99611 Carol Brenckle 283-4994 283-4343 2006 130 Trading Bay Road, Ste. 340 .,.Kenai, AK 99611 Councilman Joe Moore 283-4610 283-3434 cPaioe~_a,;altrogco.com 1006 Inlet Woods (p) Kenai, AK 99611 283-3476 *Chair **Vice-Chair (S/:~:~/:~O03)