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HomeMy WebLinkAbout2003-08-05 Library Commission Packet KENAI LIBRARY COMMISSION KENAI CITY HALL COUNCIL CHAMBERS AUGUST 5, 2003 7:00 P.M. AGENDA ITEM 1' CALL TO ORDER/h ROLL CALL ITEM 2: AGENDA APPROVAL ITEM 3' APPROVAL OF MINUTES -- June 3, 2003 ITEM 4: PERSONS SCHEDULED TO BE HEARD ITEM 5: OLD BUSINESS a, Approval-- Update to Goals & Objectives ITEM 6: NEW BUSINESS ITEM 7: REPORTS a. Director Commission Chair Friends of the Library City Council Liaison ITEM 8: COMMISSIONER COMMENTS/OUESTIONS ITEM 9' PERSONS NOT SCHEDULED TO BE ITEM 10: INFORMATION a, Kenai City Council Action Agendas of June 4 and 16, 2003. ITEM 11' ADJOURNMENT REMINDER: LIBRARY COMMISSION MEETIN6$ WILL NOW BE HELD IN THE COUNCIL CHAMBERS AT KENA~r C'rTy HA~-AND Bfi~IN AT 7:00 P.M. KENAI LIBRARY COMMISSION KENAI COMMUNITY LIBRARY ACTMTY ROOM JUNE 3, 2003 6:00 P.M. AGENDA ITEM 1: CALL TO ORDER/h ROLL CALL ITEM 2: AGENDA APPROVAL ITEM 3: APPROVAL OF MINUTES -- May 6, 2003 ITEM 4: PERSONS SCHEDULED TO BE HEARD ITEM 5: OLD BUSINESS ITEM 6: NEW BUSINESS Demonstration-- Gates Computer Presentation Discussion -- Goals & Objectives ITEM 7: REPORTS Director Commission Chair Friends of the Library City Council Liaison ITEM 8: COMMISSIONER COMMENTS/QUESTIONS ITEM 9: INFORMATION a. Kenai City Council Action Agendas of May 7 and 21, 2003. b. Approved Kenai City Council Policy for Commission, Committee, Board and Council on Aging Meetings and Work Sessions. c. Updated Membership List. ITEM 10: ADJOURNMENT KENAI LIBRARY COMMISSION KENAI COMMUNITY LIBRARY ACTIVITY ROOM JUNE 3, 2003 6:00 P.M. CHAIR EMILY DE FOREST~ PRESIDING MINUTES ITEM 1' CALL TO ORDER/h ROLL CALL Chairperson DeForest called the meeting to order at 6:05 p.m. Members Present: Members Absent' Others Present: DeForest, Brown, Rodes, Peters, Brenckle Heus Director Jankowska, Contract Secretary Roper ITEM 2: AGENDA APPROVAL MOTION: Commissioner Brown MOVED to approve the agenda and Commissioner Brenckle SECONDED the motion. There were no objections. SO ORDERED. ITEM 3: APPROVAL OF MINUTES -- May 6, 2003 Director Jankowska requested the following changes to the minutes: · Item 6-a, first sentence should read, "Jankowska reported the Friends of the Library lobbied to fund one part-time position. Mayor Williams had provided funds to retain one part-time position by taking $20,000 from the book budget leaving $8,000 in the book budget." · Third paragraph under Item 6-a, second bullet should read, "The Gates computers are installed and difficult to configure as they are very secure. MOTION: Commissioner Brown MOVED to approve the minutes of May 6, 2003 as corrected and Commissioner Brenckle SECONDED the motion. There were no objections. SO ORDERED. ITEM 4: PERSONS SCHEDULED TO BE HEARD - None ITEM 5' OLD BUSINESS-- None ITEM 6: NEW BUSINESS -a · Demonstration -- Gates Computer Presentation Jankowska introduced Cindy Galic, a library employee. Galic provided a Gates computer presentation. The recorder was turned off for 20 minutes during the presentation. Discussion-- Goals & Objectives The Commission reviewed the 2000/2001 Goals and Objectives and made the following changes: Goal A:' · Objective 1 to be changed to, Continue to-review the facilit~ to assure compliance with the Amedcans with Disabilities Act. · Objective 2 remains the same. Goal B: Ail Objectives will remain with the exception of · Objective 1 will be changed to' "Reinstitute Sunday hours." · Objective 15 will be changed to: "Provide support for library serv/ces for Wildwood inmates." · Objective 16 will become Objective 2; all other Objective numbers will change sequentially. Goal C: Objective 1 will change the fiscal year to 2003/2004. The priority_ list of equipment will be changed to' · Library furniture · Video and audio compact disc players · Upgrade computer terminals to most recent operating systems. · Closed circuit T.V. · Provide fiber optics for faster Intemet connectiOns. Add Objective 3 which will read "Upgrade the catalog/circulation system to allow networking with other libraries statewide." Add Accomplishments at end of document that will read: · Facility brought into compliance with Americans with Disabilities Act. · Completed computer upgrades for the library.. It was requested the revised Goals and Objectives will be on the next meeting agenda for approval. ITEM 7: REPORTS LIBRARY COMMISSION MEETIN© JUNE 3, 2003 PAGE 2 Director--Jankowska reported the following: · Cindy Galic is providing Gates computer training for the small Kenai Peninsula libraries. Three other Kenai library staff members are also participating. · The Summer Reading Program, funded by the State, has begun and there were 72 participants in the first session. Certificates will be provided to participants at the end of the program. · The revised Commission meeting schedule is included in the meeting packet. · May statistics are ten percent lower due to the holiday. 7-b. Commission Chair -- DeForest reported the City Council is still pushing for the library to begin charging for cards. DeForest stated she did not want the library to do that as it is a public institution. DeForest requested input and suggestions for revenue for the City. 7-¢. Friends of the Library-- Commissioner Brown stated there was no quorum for the last meeting, therefore there is no report. 7-do City Council Liaison -- No report. ITEM 8: COMMISSIONER COMMENTS/~UESTIONS -- None ITEM 9: INFORMATION Kenai City Council Action Agendas of May 7 and 21, 2003. Approved Kenai City Council Policy for Commission, Committee, Board and Council on Aging Meetings and Work Sessions. Updated Membership List. ITEM 10: ADJOURNMENT The meeting adjourned at 7:10 p.m. Minutes recorded and transcribed by: Barbara Roper, Contract Secretary LIBRARY COMMISSION MEETING JUNE 3, 2003 PAGE 3 KENAI COMMUNITY LIBRARY GOALS & OBJECTIVES [2001 / 2002] 2003/2004 Objective 1: Objective 2: GOAL B: Objective 1' Objective [1612: Objective [2]3: Objective [3]4: Objective [4]5: Objective [5]6: Objective [6]7: Objective [718: Objective [8]9_: Objective [9] 10: Objective [ 10] 11: Objective [ 11]1~: Review and implement building plan of the library annually. [BRING FACILITY INTO COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT OF 1994.] Continue to review the facility to assure compliance with the Americans With Disabilities Act-. Continue to support expansion of library facilities. Make recommendations to the Library and Council to improve librar~ services and continue to provide quality services to the citizens of Kenai as measured by the City of Kenai and Library Patron Survey. [MAINTAIN CURRENT LIBRARY HOURS INCLUDING SUNDAY HOURS.] Reinstitute Sunday hours. Support budget increases as they become necessary for additional library personnel and services. Promote recruitment of library volunteers to support library staff. Support the Friends of the Library in its efforts to increase community and corporate support of the library and its services. Promote state/city funding to support in interlibrary loans. Continue to expand communications and access to other libraries and resources via computer networking, telecommunications, and federal grants. Continue to promote mini-workshops to enable patrons to become familiar with various services and electronic technologies. Continue to promote utilization of facilities by library-related groups. Continue recognition of efforts made by volunteers and paid staff. Increase public awareness of the library and its services through local media. Continue the usage of commercial services and the addition of loan programs to include compact audio discs, computer software, books on tape, and educational video cassettes. Promote funding for needed reference services. Objective [ 12] 13~' Objective [ 13114' Objective [ 14] 1 ~' Objective [ 15] 1 ~: GOAL, C: Objective 1' Objective 2' Objective 3' Continue school contacts in cooperation with schools and increase access of library service to children. Support services to patrons with special needs. Adapt strategies and procedures to include Culturally sensitive library practices. [SUPPORT FUNDING FOR LIBRARy SERVICES FOR WILDWOOD INMATES.] Provide support for library services for Wildwood inmates. Make recommendations to the CouncU regarding capital and other improvements to the Ubrary. Increase the library equipment/materials in Fis;' ,~ [2000/2001] 2003/2004. Priority list of equipr:: ,.:t is as icllows- Library furniture Video and audio compact disc players [MUSIC CD LIBRARY] Upgrade computer terminals to most recent operating systems. Closed-circuit T.V. [BIG SCREEN T.V.] Provide fiber optics for faster Intemet connections. Promote funding to add video conference capabilities and equipment in the library. Upgrade the catalog/circulation system to al_low networking with other libraries statewide. Accomplishments: FaciliW brought into compliance with Americans With Disabilities Act. Completed computer upgrades for the libra_ry. New Text Underlined; [DELETED TEXT BRACKETED/ 2003/2004 LIBRARY COMMISSION GOALS & OBJECTIVES JUNE 3, 2003 PAGE 2 AGENDA KENAI CITY COUNCIL- REGULAR MEETING JUNE 4, 2003 7:00 P.M. KENAI CITY COUNCIL CHAMBERS http://www.ci.kenai.ak, us COUNCIL STAFF MEETING: 5:00 P.M. ITEM A: CALL TO ORDER 1. Pled§e of Allegiance 2. Roll Call 3. A§enda Approval 4. Consent A§enda *All items listed with an asterisk {*} are considered to be routine and non-controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a council member so requests, in which case the item will be removed from the consent a§enda and considered in its normal sequence on the a§enda as part of the General Orders. ITEM B: ITEM C: , ITEM D: ,1. SCHEDULED PUBLIC COMMENTS (10 minutes) REPORTS OF KPB ASSEMBLY, LEGISLATORS AND COUNCIL~ Senator Tom Wagoner-- Legislative Wrap-Up Assemblywoman Betty GHck-- KPB Assembly Report PUBLIC HEARINGS Ordinance No. 2005-2003 -- Adopting the Annual Budget for the Fiscal Year Commencin§ July 1, 2003 and Endin§ June 30, 2004. 3. 4. 5. ,. Ordinance No. 2006-2003 -- Amending the Official City Of Kenai Zoning Map to Chan§e the Zonin§ District of Those Certain Lands Listed on Attachment A to "Education Zone." Resolution No. 2003-29 -- Fixing the Rate of Levy of Property Tax for the Fiscal Year Commencin§ July 1, 2003 and Endin§ June 30, 2004. Resolution No. 2003-30-- Transfemn§ $55,000 From Non-Departmental Contin§ency to the Finance Department to Purchase Accountin§ System Software and Related Items. Resolution No. 2003-31 -- Transfemn§ $12,000 in the General Fund for Street Li§ht Utilities. Resolution No. 2003-32 -- Awarding the Bid to J & D Painting & Drywall, Inc. for Kenai Library and Public Safety Building Exterior Painting - 2003 for the Total Amount of $26,825, Which Includes the Basic Bid and Additive Alternate No. 1. . ITEM E: o 2. 3. 4. 5. 6. 7. ITEM F: , . ITEM ITEM H: ITEM I: ITEM K: Resolution No. 2003-33 -- Objecting to Elimination of Municipal Revenue Sharing/Safe Communities Funding From the FY04 State Budget. COMMISSION/COMMITTEE REPORTS Council on Aging Airport Commission Harbor Commission Library Commission Parks & Recreation Commission Planning & Zoning Commission Miscellaneous Commissions and Committees a. Beautification Committee b. Kenai Convention & Visitors Bureau Board c. Alaska Municipal League Report d. Kenai Chamber of Commerce MINUTES *City Council Joint Work Session with Parks & Recreation Commission Members and Boys & Girls Club Representatives of May 6, 2003. *Regular Meeting of May 21, 2003. CORRESPONDENCE OLD BUSINF~S NEW BUSINESS Bills to be Paid, Bills to be Ratified Purchase Orders Exceeding $2,500 Approval -- Kenai Municipal Airport Terminal Special Use Permit/Rearm Pitts/ATM Machine Discussion-- USA Patriot Act REPORT OF THE MAYOR ADMINISTRATION REPORTS 1. City Manager 2. Attorney 3. City Clerk ITEM L: DISCUSSION 1. Citizens (five minutes) 2. Council EXECUTIVE SF~SION- None Scheduled ITEM M: ADJOURNMENT AGENDA KENAI CITY COUNCIL- REGULAR MEETn~G JUNE 18, 2003 7:00 P.M. KENAI CITY COUNCrL CHAMBERS http://www, ci.kcna/.ak.us 6:00 p.m. WORK SESSION: Kenai Convention & Visitor's Bureau Board and Kens/City Council. ITEM A: CALL TO ORDER 1. Pledge of Allegiance 2. Roll Call 3. Agenda ApprOVal 4. Consent Agenda *All items hated w/th an aster/ak (*) are considered to be routine and non- controversial by the council and w/il be approved by one motion. There will be no separate discussion of these items unless a council member so requests, in which case the item will be removed from the consent agenda and considered in its normal sequence on the agenda as part of the General Orders. ITEM B: SCHEDULED PUBLIC COMMENTS (10 minutes) ITEM C: REPOR~ OF KPB ASSEMBLY, LEGISLATOI~-~_ ~~_ COUNCrr_= ITEM D: PUBLIC HEARINGS . . . Resolution No. 2003-34 -- Awarding damtonal Contracts for the City Admimstrat/on Bufldin§ and the Kena/Visitors and Cultural Center to Commercial Jan/tonal Serv/ces for the Period July 1, 2003 Through June 30, 2004. Resolution No. 2003-35 -- A Resolut/on of the Council of the City of Kenai, Alaska relatm§ to the USA Patriot Act, the Bill of Rights, the Constitution of the State of Alaska, and the Civil Liberties, Peace, and Security of the citizens of our country. Resolution No. 2003-36 -- Awarding a Janitor/al Contract for the Kenm Municipal Airpor~ to Pame~ Operat/on & Maintenance for the Period of July 1, 2003 to June 30, 2004. ITEM E: COM]~SSION/COMMITTEE REPORTS . 2. 3. 4. 5. 6. Council on Aging Airport Commission Harbor Commission Library Commission Parks & Recreation Commission Planmng & Zoning Commission . Miscellaneous Commissions and Committees a. Beauri~cation Committee b. Kenai Convention & Visitors Bureau Board c. Alaska Municipal League Report d. Kenai Chamber of Commerce ITEM F: , *Regular Meeting of June 4, 2003. ITEM G: CORRF~POI~ENCE ITEM H: ITEM I: OLD BUSINF~S Discussion -- Dust Control Comparison NEW BUSINESS /~~.o'-~---1. Bills to be Paid, Bills to be Rat/fled -2 2. Purchase Orders $2,500 Exceed/ng '~//~/,/./o.~4. ->. Discussion -- Schedule City Clerk, Attorney and Manager Evaluations ITEM J: REPORT OF THE MAYOR 1. Memo from AML regarding Revenue Sharing and Safe Communities programs and FY04 Mumcipal Capital Matching Grants program. 2. Memo from Governor Murkowski regarding FY04 Operating ,and Capital budgets. 3. Memo from Dena'ma Health climc regarding their support of Ordinance No. 1998-2003 regulating smoking in eating establishments. ITEM K: ADMINISTRATION REPORTS 1. City Manager 2. Attorney 3. City Clerk ITEM L: DISCUSSION 1. Citizens (five minutes) 2. Council EXECUTIVE SESSION -- None Scheduled ITEM M: ADJOURNMENT AGENDA KENAI CITY COUNCIL- REGULAR MEETING JULY 2, 2003 7:00 P.M. KENAI CITY COUNCIL CHAMBERS http://www, ci.kenm.~.us ITEM A: CALL TO ORDER 1. Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. Consent Agenda *All items listed with an asterisk (*) are considered to be routine and non- controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a council member so requests, in which case the item will be removed from the consent agenda and considered in its normal sequence on the agenda as part of the General Orders. ITEM B: . SCHEDULED PUBLIC COM_M_~NTS (10 minutes) Ann Evans, Central Peninsula Health Centers, Inc. -- Update on Aspen Dental Center. ITEM C: ITEM D: REPORTS OF KPB ASSEM_RLY, L~_-ISLATOR~ AND_ COUNCIL.__o PUBLIC HEARINGS , ITEM E: ,, Ordinance No. 2008-2003 -- Amending KMC 1.80.010 to Adjust the Salaries of the Mayor and Council Members. a. Motion for Introduction b. Motion for Second Reading (Requires a Unanimous Vote) c. Motion for Adoption Resolution No. 2003-37 -- Awarding the Bid to Alaska Roadbuflders, Inc. for Kenai Skateboard Park Paving - 2003 for the Total Amount of $23,220 Which Includes the Basic Bid and Additive Alternate No. 1. COMMISSION/COMMITTEE I~I~-PORTS . 2. 3. 4. 5. 6. 7. Council on Aging Airport Commission Harbor Commission Library Commission Parks & Recreation Commission Planning & Zoning Commission Miscellaneous Commissions and Committees a. Beautification Committee bo Kenai Convention & Visitors Bureau Board Alaska Municipal League Report Kenai Chamber of Commerce ITEM F: MINUTES o *Regular Meeting of June 18, 2003. ITEM G: CORRESPONDENCE ITEM H: OLD BUSINGS ITEM I: NEW BUSINESS o Bills to be Paid, Bills to be Ratified . o Purchase Orders Exceeding $2,500 *Ordinance No. 2007-2003 -- Amending KMC 14.20.280(c) to Allow Notification of Public Hearings to be Sent by Regular Mail. o Approval -- Consent to Sublease -- Pingo Properties, Inc. and Geoffrey M. Graves, Individually, to Ashley Bulot, Lot 6A, Block 1, Gusty Subdivision No. 4. ITEM J: REPORT OF THE MAYOR ITEM K: ADMINISTRATION REPORTS 1. City Manager 2. Attorney 3. City Clerk ITEM L: DISCUSSION 1. Citizens (five minutes) 2. Council EXECUT~ SESSION- None Scheduled ITEM M: ADJOURNMENT AGENDA KENAI CITY COUNCIL- REGULAR MEETING JULY 16, 2003 7:00 P.M. KENAI CITY COUNCIL CHAMBERS http://www, ci.kcnai.ak.us ITEM A: CALL TO ORDER 1. Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. Consent Agenda *All items listed with an asterisk (*) are considered to be routine and non- controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a council member so requests, in which case the item will be removed from the consent agenda and considered in its normal sequence on the agenda as part of the General Orders. ITEM B: . SCHEDULED PUBLIC COMMENTS (10 minutes) Dave Gilbreath, CEO Central Peninsula General Hospital-- Hospital Expansion. ITEM C: REPORTS OF KPB ASSEMBLY, LEGISLATORS_ AND_ COUNC!~__~ ITEM D: PUBLIC HT, ARINGS . . Ordinance No. 2007-2003 -- Amending KMC 14.20.280(c) to Allow Notification of Public Hearings to be Sent by Regular Mail. Resolution No. 2003-38 -- Declaring Equipment, Supplies, and Materials Surplus or Obsolete. ITEM E: COIOIISSION/COMMITTEE REPORTS . 2. 3. 4. 5. 6. 7. Council on Aging Airport Commission Harbor Commission Library Commission Parks & Recreation Commission Planning & Zoning Commission Miscellaneous Commissions and Committees a. Beautification Committee b. Kenai Convention & Visitors Bureau Board c. Alaska Municipal League Report d. Kenai Chamber of Commerce e. Arctic Winter Games ITEM F: MINUTES , *Regular Meeting of July 2, 2003. ITEM G: ITEM H: OLD BUSINESS Discussion -- Scheduling of EvalUation~ of City Manager, City Clerk and City Attorney. ITEM I: ,, ITEM J: NEW BUSINESS Bills to be Paid, Bills to be Ratified Purchase Orders Exceeding $2,500 REPORT OF THE MAYOR ITEM K: ADMINISTRATION REPORTS 1. City Manager 2. Attorney 3. City Clerk ITEM L: DISCUSSION 1. Citizens (five minutes) 2. Council EXECUT~ SESSION -- a. Discuss Litigation, Specifically the Friends of the Recre, ation Center, I_nc.,, et al. v. CiW of Kenai -' b. Evaluation of City Manager ITEM M: ADJOURNMENT