HomeMy WebLinkAbout2004-08-03 Library Commission Packet KENAI LIBRARY COMMISSION
KENAI CITY HALL COUNCIL CHAMBERS
AUGUST 3, 2004
7:00 P.M.
AGENDA
ITEM 1:
CALL TO ORDER & ROLL CALL
ITEM 2:
AGENDA APPROVAL
ITEM 3:
APPROVAL OF MEETING SUMMARY -- July 6, 2004
ITEM 4:
PERSONS SCHEDULED TO BE HEARD
ITEM 5:
OLD BUSINESS
ITEM 6:
NEW BUSINESS
ao
Discussion -- Scheduling Library Subcommittee Meetings
ITEM 7:
REPORTS
Director
Commission Chair
Friends of the Library
City Council Liaison
ITEM 8:
COMMISSIONER COMMENTS / ~UESTIONS
ITEM 9:
PERSONS NOT SCHEDULED TO BE HEARD
ITEM 10:
INFORMATION
Kenai City Council Action Agendas of July 7 and 21, 2004.
ITEM 11:
ADJOURNMENT
PLEASE CONTACT US IF YOU WILL NOT BE ABLE
TO ATTEND THE MEETING:
CAI~OL - - 283- 8231
EWA -- 283-4378
OR,
KENAI LIBRARY COMMISSION
KENAI CITY HALL COUNCIL CHAMBERS
JULY 6, 2004
7:00 P.M.
AGENDA
ITEM 1:
CALL TO ORDER & ROLL CALL
ITEM 2:
AGENDA APPROVAL
ITEM 3:
APPROVAL OF MEETING SUMMARY -- June 1, 2004
ITEM 4:
PERSONS SCHEDULED TO BE HEARD
Judge Huguelet- Alaska Court System, Kenai
ITEM 5:
OLD BUSINESS
ITEM 6:
NEW BUSINESS
ITEM 7:
REPORTS
Director
Commission Chair
Friends of the Library
City Council Liaison
ITEM 8:
COMMISSIONER COMMENTS/QUESTIONS
ITEM 9:
PERSONS NOT SCHEDULED TO BE HEARD
ITEM 10:
INFORMATION
a.
Kenai City Council Action Agendas of June 2 and 16, 2004.
ITEM 11:
ADJOURNMENT
KENAI LIBRARY COMMISSION
KENAI CITY HALL COUNCIL CHAMBERS
JULY 6, 2004
7:00 P.M.
CHAIR EMILY DE FOREST, PRESIDING
MEETING SUMMARY
,,
ITEM 1'
CALL TO ORDER/h ROLL CALL
Chair DeForest called the meeting order at approximately 7:00 p.m.
confirmed as follows:
Roll was
Commissioners Present:
· Commissioners Absent:
Others Present:
K. Heus, E. DeForest, B. Peters, C. Brenckle, and K. Dunn
J. Brown, R. Rodes
Library Director Jankowska and Judge Huguelet
ITEM 2:
MOTION:
AGENDA APPROVAL
Commissioner Brenckle MOVED to approve the agenda as presented and
Commissioner Heus SECONDED the motion. There were no objections. SO
ORDERED.
ITEM 3:
APPROVAL OF MEETING SUMMARY -- June 1, 2004
MOTION:
Commissioner Brenckle MOVED to approve the meeting summary of June 1, 2004 and
Commissioner Peters SECONDED the motion. There were no objections. SO
ORDERED.
ITEM 4:
PERSONS SCHEDULED TO BE HEARD
,,
Judge Huguelet - Alaska Court System, Kenai
Judge Huguelet noted the law library does not get much use and the security system
and court hours make it difficult. Another judge will be appointed and a portion of the
current library area will be converted into office space for the judge. He also reported,
he did not believe the court system would object to a merging of the law library into the
Kenai Community Library.
MOTION:
CommisSioner Brenckle MOVED to set up a committee to investigate the possibility of
merging the two libraries in some way. The committee would include representatives
from city council, court system, and the Library Commission. Commissioner Peters
SECONDED the motion. There were no objections. SO ORDERED.
ITEM 5:
OLD BUSINESS-- None.
ITEM 6:
NEW BUSINESS -- None.
ITEM 7: REPORTS
7-a. Director -- Jankowska reported the new server was working but was
needing some adjustments; the old server died after the last power outage; and almost
5,000 people used the library's online catalog last month.
Commission Chair-- No report.
7-c. Friends of the Library-- Commissioner Heus reported the Friends were
sorting books for the book sale to be held July 8, 9, and 10; they are updating their by-
laws and articles in order to be able to receive funds like a foundation; and, tickets for
the fall fundraiser will be ready soon.
7-d. City Council Liaison -- Council Member Gilman stated he wondered
about the timing to move for the addition.
ITEM 8:
COMMISSIONER COMMENTS!QUESTIONS
Brenclde stated she thought it would be worth a try to ask for an expansion
with the court system.
Dunn suggested they should have a good plan before pushing for an expansion,
i.e. explore all the options.
Peters thanked Brenckle for requesting Judge Huguelet to attend the meeting.
hours.
Heus -- Made general comments regarding the book sale, budget, and extended
hours.
DeForest -- Thanked the council for the budget and funding to restore Sunday
ITEM 9:
PERSONS NOT SCHEDULED TO BE HEArt) -- None.
ITEM 10:
INFORMATION
10-a.
Kenai City Council Action Agendas of June 2 and 16, 2004.
ITEM 11:
ADJOURNMENT
The meeting adjoumed at approximately 8' 12 p.m.
Meeting Summary prepared by:
Carol L. Freas, City Clerk
LIBRARY COMMISSION MEETING
JULY 6, 2004
PAGE 2
CITY OF
210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-7794
TELEPHONE 907-283-7535
FAX 907-283-3014 ~
MEMORANDUM
TO:
Library Commission Members
FROM: Carol L. Freas, City Clerk
DATE: July 23, 2004
RE: L/~RARY SUB
At their meeting of July 21, 2004, the City Council approved the formation of a Library
Subcommittee to research the possibility of relocating the Court System's Law Library to the
Kenai Community Library, costs, space allocation, etc. A copy of the memorandum presented
to council is attached.
Because the subcommittee is a public entity, the meetings must be
1. Open to the public; and,
2. the meeting date, time and place posted on the Official City Bulletin Board (in
Kenai City Hall) as well as on the city website at least FIVE days prior to the meeting; and,
3. An official record must be kept of the meetings and kept in my office (which
may be tape recordings).
In anticipation of the Commission wanting to set meeting times and dates, I have provided the
following current monthly meeting schedule information in relation to Chambers availability.
However, because there are other uses of the Chambers, you may want to choose several dates
(other than those listed below) and I'll confirm whether the room is available.
Libr~ Co--salon
Ci~ Council
P~ks & Recreation Commission
H~bor Com~ssion
Beau~cafion Committee
Pl~n~ & Zorn8 Commission
~o~ Com~ssion
First Tuesday.
First & Third Wednesdays.
First Thursday.
First Monday after first council meetin§.
Second Tuesday.
Second and Fourth Wednesday.
Second Thursday.
If there is interest in holding a subcommittee meeting at a place other than in the Kenai
Council Chambers at 7:00 p.m. as directed by the meeting policy, exceptions may be made
with advanced notice to and approval by the City Clerk.
CITY OF KENAI
210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-77t
TELEPHONE 907-283-7535
FAX 907-283-3014 ~
MEMORANDUM
TO:
FROM'
Mayor and Council Members
Linda L. Snow, City Manager
Carol L. Freas, City Clerk
Cary R. Graves, City Attorney
DATE: July 12, 2004
L/BRARY $/rBCOM~TTEE
At the July 7, 2004 council meeting, it was reported the Library Commission wished to
form a subcommittee with a representative from Commission, City Council, and
Alaska Court System to research the possibility of relocating the Court System's Law
Library to the Kenai Community Library, costs, space allocation, etc. Council
requested City Attorney Graves and I to research advertising requirements, etc. for
meetings of such an entity.
AS 44.62.310(h)(1) defines "governmental body" as,
"... an assembly, council, board, commission, committee, or other similar body
of a public entity with the authority to establish policies or make decisions for the
public entity or with the authority to advise or make recommendations to the
public entity; "governmental body" includes the members of a subcommittee or
other subordinate unit of a governmental body if the subordinate unit consists of
two or more members (emphasis added)..."
AS 44.62.310(h)(3) defines "public entity" as,
"...an entity of the state or of a poUtical subdivision of the state including an
agency, a board or commission, the University of Alaska, a public authority or
corporation, a municipality, a school district, and other govemm__ental units of the
state or a political subdivision of the state; it does not include the court system or the
legislative branch of state government." (Emphasis added.)
AS 44.62.310(a), Government meetings public, states:
"All meetings of a governmental body of a public entity of the state are
open to the public except as otherwise provided by this section or another provision
of law..." (Emphasis added.)
AS 44.62.310(e) states,
"Reasonable public notice shall be given for all meetings required to be
open under this section. The notice must include the date, time, and place of
the meeting and if, the meeting is by teleconference, the location of any
teleconferencing facilities that will be used. Subject to posting notice of a meeting on
the Alaska Online Public Notice System as required by AS 44.62.175 (a), the notice
may be given using print or broadcast media. The notice shall be posted at the
principal office of the public entity or, ff the public entity has no principal office, at
a place designated by the governmental body. The govem_m_ental body shall provide
notice in a consistent fashion for all its meetings. (Emphasis added.)
KMC 1.90.050(a), Proceedings, states,
"...Permanent records or minutes shall be kept of all proceedings and such
minutes shall record the vote of each member upon every question. Every decision or
finding shall immediately be filed in the office of the City Clerk and shall be a public
record open to inspection by any person. All acts of boards, commissions and
committee are subject to the paramount authority of the City Council."
From this information, we knoTM the following:
The Library Commission subcommittee would be a governmental body
because it has the authority to advise or make recommendations to the public entity
and because it will consist of two members who represent the City of Kenai, i.e.
Council Member Gilman and Commission Member Brenckle;
· The subcommittee would be a subcommittee of a public entity;
· The meetings of the subcommittee must be open to the public; and,
Public notice of the subcom_m__ittee meetings is required.
As was done with the Airport Terrninal Carpet Selection Committee, the meetings may
be posted on the Official City Bulletin Board in Kenai City Hall and on the city website
and, the meetings may be recorded on a portable tape recorder and the tapes stored in
the City Clerk's Office.
DOES COUNCIL WISH TO APPROFE THE FORMATION OF A LIBRARY
SUBCO~TTEE WITH A REPRESENTATIVE FROM CO~]H~$$ION, C/TF COUNCIL,
AND ALASEA COURT SYSTEM TO RE~~ THE POSSIBILITY OF RE~~TI~
THE COURT SFSTEA~S LAW LIBRARY TO THE KENAI CO/HMUN/TF L/~RARFP
clf
AGENDA
KENAI CITY COUNCIL- REGULAR MEETING
JIfY 7, 2004
7:00 P.M.
KENAI CITY COUNCIL CHAMBERS
http://www, ci.kenai.ak.us
ITEM A:
CALL TO ORDER
1. Pledge of Allegiance
2. Roll Call
3. Agenda Approval
4. Consent Agenda
*All items listed with an asterisk {*} are considered to be rout/ne and non-
controversial by the council and will be approved by one motion. There will be no
separate discussion of these items unless a council member so requests, in which case
the item will be removed from the consent agenda and considered in its normal
sequence on the agenda as part of the General Orders.
ITEM B:
_~C~EDULED PUBLIC COMMENTS (10 minutes)
ITEM C:
UNSC_HEDULED PUBLIC COMMENTS (3 minutes)
ITEM D:
I~'.PORT5 OF It'P~ ASSEMBLY, LEGISLATORS AND COUNCILS
ITEM E:
I~_PORTS OF I~NAI CONVENTION &, VISITORS BUREA~
AND_ KENAI CHAMBER OF COMMERCE.
ITEM F:
·
.
PUBLIC HEARINGS
Ordinance No. 2050-2004 -- Amending KMC 1.90.050(b) to Change the
Time Period for Allowed Absences for Co_remissions and Committees
From Six Months to Three Months.
Ordinance No. 2051-2004 -- Increasing Estimated Revenues and
Appropriations by $103,060 in the Police Department for a Homeland
Security Grant to Purchase Equipment.
/~~~/ 3. Ordinance No. 2052-2004 -- Adopting
KMC
13.40.055
to
Require
~~/~c~~ Minors Under Eighteen (18) Years Old to Wear a Properly Fitted and
Fastened, Certified, Protective Helmet While Riding Bicycles and Other
/[///f~' Similar Vehicles in Public Access Areas, and Imposing a Fine for
Violation of These Requirements.
Ordinance No. 2053-2004-- Amending the Land Use Table in KMC
14.22.010 to Provide That FAA Authorized Uses are Allowed in the
Conservation Zone for those Properties Conta/ned Inside the Airport
Per/meter Fence or Having Access to Aircraft Movement Areas, Ramps,
Taxiway or Parking Aprons.
5~
,
,
.
.
Resolution No. 2004-36 -- Awarding the Bid to Russ's Construction Co.
for Kcnai Recreation Center Wood Gym Floor Repair/Refinish - 2004 for
the Total Amount of $11,338.32.
Resolution No. 2004-37 -- Awarding a Contract to Terex Utilities West
for a 2004 or Newer Bucket Truck F550 Extended Cab 4X4 XL for the
Total Amount of $76,105.
Resolution No. 2004-38 -- Transferring $4,500 From Legal Department
Professional Services to Salary and Benefits to Hire a Part-Time Code
Enforcement Officer.
Resolution No. 2004-39 -- Supporfin~ the Development of an Assisted
Living Facility in the City of Kenai and Providing Services to Assist in the
Selection and Acquisition of Suitable Land for the Facility.
*Liquor License Renewal -- Pizza Hut #9, Restaurant/Eating Place.
ITEM G: MINUTES
.
*Regular Meeting of June 16, 2004.
ITEM H: OLD BUSINESS
? _~../_~j~/~l./ Discussion -- Lawton Acres/Preliminary nat.
.
Bills to be Paid, Bills to be Ratified
Purchase Orders Exceeding $2,500
*Ordinance No. 2054-2004 -- An Ordinance of the Council of the City of
Kenai, Alaska Increasing Estimated Revenues and Appropriations by
$7,420 for a State of Alaska Highway Safety Grant for Equipment.
e
*Ordinance No. 2055-2004 -- Increasing Estimated Revenues and
Appropriations by $56,105 to Replace the Police Records Management
System.
Approval -- Lease Application/Cliff R. Evens d/b/a Everts Air Fuel, Inc. -
- Proposed Parcel on North Willow Street.
Discussion -- Schedul~,B~9,,a>r,,~ of Adjustment Hearing/Appeal of Planning
& Zoning CommissionqlJt3ii~of PZ04-20 -- An application for an
Encroachment Pe _r~__it for a two-foot side yard set back for the property
known as Lot 8, Ruby's Dazzling Scenic View Subdivision (1402 Barabara
Drive), Kenai, Alaska. Appeal submitted by Thomas Wright, Sharalyn
Wright, Sara Wright and John Luick.
ITEM J'
COMMISSION[ COMMITTEE REPORTS
.
2.
3.
4.
5.
6.
7.
Council on A~in§
Airport Commission
Harbor Commission
Library Commission
Parks & Recreation Commission
Plannin§ & Zonin[ Commission
Miscellaneous Commissions and Committees
a. Beautification Committee
b. Alaska Municipal League Report
c. Arctic Winter Games
d. Stranded Gas Committee
ITEM K:
REPORT OF THE MAYOR
ITEM L:
ADMINISTRATION REPORTS
1. City Manager
2. Attorney
3. City Clerk
ITEM M: DISCUSSION
1. Citizens (five minutes)
2. Council
EXECUTIVE SESSION- None Scheduled
ITEM N:
ADJOURNMENT
AGENDA
KENAI CITY COUNCIL- REGULAR MEETING
JULY 21, 2004
7:00 P.M.
KENAI CITY COUNCIL CHAMBEI~
http' //www.ci.kenai.ak.us
ITEM A:
, ,,
CALL TO ORDER
1. Pledge of Allegiance
2. Roll Call
3. Agenda Approval
4. Consent Agenda
*Ail items listed with an asterisk (*) are considered to be routine and non-
controversial by the council and will be approved by one motion. There will be no
separate discussion of these items unless a council member so requests, in which case
the item will be removed from the consent agenda and considered in its normal
sequence on the agenda as part of the General Orders.
ITEM B:
SCHEDULED PUBLIC COMMENTS (10 m/nutes)
Morris L. Porter -- Snug Harbor Cannery Equipment
o
Ross Baxter -- Frisby Golf at East End Trails
ITEM C:
UNSCHEDULED PUBLIC COMMENTS (3 minutes)
ITEM D:
I~PORTS OF KPB ASSEMBLY, LEGISLATORS AND COUNCILS
ITEM E:
REPORTS OF KENAI CONVENTION & VISITORS BUREAU
BOARD AND KENAI CHAMBER OF COMMERCE
ITEM F:
Ordinance No. 2054-2004 -- Increasing Estimated Revenues and
Appropriations by $7,420 for a State of Alaska HiEhway Safety Grant for
Equipment.
ITEM G:
1.
Ordinance No. 2055-2004-- Increasing Estimated Revenues and
Appropriations by $56,105 to Replace the Police Records Management
System.
REMOVAL OF PROTEST -- Alaskalanes, Inc.
*Regular Meeting of July 7, 2004.
ITEM H:
ITEM I:
1.
2.
.
.
Se
6.
7.
8.
ITEM J:
le
2.
3.
4.
5.
6.
7.
ITEM K:
OLD BUSINESS
DiscuSSion -- Lawton Acres/Preliminary Plat
Discussion -- Airport Lots 5 & 6, Block 1, FBO Subdivision/Development
of Lots.
NEW BUSINESS
Bills to be Paid, Bills to be Ratified
Purchase Orders Exceeding $2,500
*Ordinance No. 2056-2004 -- Increasing Estimated Revenues and
Appropriations by $51,491 in the General Fund for a Juvenile Justice
Grant From the State of Alaska to be Passed Through to the Boys & Girls
Club of the Kenai Peninsula.
*Ordinance No. 2057-2004-- Dedicating Certain City-Owned
Foreclosed Lands for a Public Purpose and Authorizing the Sale of Lands
Not Needed for a Public Purpose.
*Ordinance No. 2058-2004-- A~ending a Portion of the City's Minor
Offense Fine Schedule in KMC 13.10.015 to Match the State of Alaska's
Bail Schedule.
Approval -- Municipal Advisory Group, Resolution No. 2004-02.
Approval-- Consent to Assigr~_m__ent of Lease/Lot 3, Block 5, GAA--
Geneva E. Stasek.
Approval-- Formation of Library Commission Subcommittee.
COMMISSION,/CO~TTEE REPORTS
Council on Aging
Airport Commission
Harbor Commission
Library Commission
Parks & Recreation Commission
Planning & Zoning Commission
Miscellaneous Commissions and Committees
a. Beautification Committee
b. Alaska Municipal League Report
c. Arctic Winter Games
d. Stranded Gas Committee
REPORT OF THE MAYOR
ITEM L: ADMINISTRATION REPORTS
,
City Manager
Attorney
City Clerk
ITEM M:
DISCUSSION
1. Citizens (five minutes)
2. Council
EXECUTIVE SESSION- None Scheduled
ITEM N:
ADJOURNMENT