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Home My WebLink About2004-10-05 Library Commission Packet KENAI LIBRARY COMMISSION KENAI CITY HALL COUNCIL CHAMBERS OCTOBER 5~ 2004 7:00 P.M. AGENDA ITEM 1' ITEM 2: ITEM 3: ITEM 4: ITEM 5: ao ITEM 6: ITEM 7: a, ITEM 8. ITEM 9' ITEM 10: ae ITEM 11' CALL TO ORDER & ROLL CALL AGENDA APPROVAL APPROVAL OF MEETING SUMMARY -- August 3, 2004 PERSONS SCHEDULED TO BE HEARD OLD BUSINESS Discussion/Recommendation -- Library Subcommittee Meeting Date NEW BUSINESS REPORTS Director Commission Chair Friends of the 'Library City Council Liaison COMMISSIONER COMMENTS/~UESTIONS PERSONS NOT SCHEDULED TO BE HEARD INFORMATION Kenai City Council Action Agendas of September 1 and 15, 2004. Kenai City Council Policy for Commission, Committee, Board and Council on Aging Meetings and Work Sessions. ADJOURNMENT PLEASE CONTACT US IF YOU WILL NOT BE ABLE TO ATTEND THE ~EETIN6: CAROL -- 283-8231 EWA -- 283-4378 OR, KENAI LIBRARY COMMISSION KENAI CITY HALL COUNCIL CHAMBERS AUGUST 3~ 2004 7:00 P.M. AGENDA ITEM 1: CALL TO ORDER/h ROLL CALL ITEM 2: AGENDA APPROVAL ITEM 3: APPROVAL OF MEETING SUMMARY -- July 6, 2004 ITEM 4: PERSONS SCHEDULED TO BE HEARD ITEM 5: OLD BUSINESS ITEM 6: NEW BUSINESS a, ITEM 7: Discussion -- Scheduling Library Subcommittee Meetings REPORTS ao Director Commission Chair Friends of the Library City Council Liaison ITEM 8: COMMISSIONER COMMENTS/QUESTIONS ITEM 9: PERSONS NOT SCHEDULED TO BE HEARD ITEM 10: INFORMATION ae Kenai City Council Action Agendas of July 7 and 21, 2004. ITEM 11: ADJOURNMENT KENAI LIBRARY COMMISSION KENAI CITY HALL COUNCIL CHAMBERS AUGUST 3, 2004 7:00 P.M. CHAIR EMILY DE FOREST, PRESIDING MEETING SUMMARY ITEM 1: CALL TO ORDER & ROLL CALL Chair DeForest called the meeting to order at approximately 7'02 p.m. confirmed as follows: Roll was Commissioners Present' Commissioners Absent: K. Heus, E. DeForest, J. Brown, B. Peters, and C. Brenckle K. Dunn and J. Rodes ITEM 2: AGENDA APPROVAL MOTION: Commissioner Peters MOVED to approve the agenda as presented and Commissioner Brown SECONDED the motion. There were no objections. SO ORDERED. ITEM 3: APPROVAL OF MEETING SUMMARY -- July 6, 2004 MOTION: Commissioner Heus MOVED to approve the meeting summary of July 6, 2004 and Commissioner Brown SECONDED the motion. There were no objections. SO ORDERED. ITEM 4: PERSONS SCHEDULED TO BE HEARD -- None. ITEM 5: OLD BUSINESS-- None. ITEM 6: NEW BUSINESS Discussion -- Scheduling Library Subcommittee Meetings The Commission reviewed the information included in the packet relating to meeting requirements, i.e. posting, scheduling, etc. The Commission agreed members to the subcommittee would be Judge Hugelet, Commissioner Brenckle, Council Member Gilman, and Library Director Jankowska. A decision of a meeting date was postponed until the September meeting. ITEM 7: REPORTS 7-a. Director -- Director Jankowska noted the following: · Distributed yearly 2003-2004 statistics and noted circulation numbers are similar to last year's. · Library received a $5,000 grant for medical books and videos. · Anchorage library would like to arrange for an exchange, i.e. patrons would be able to borrow books from participating libraries. · Library now has Anchorage Daily News on line and the passwords are available to library patrons. 7-bo Commission Chair-- No report. format. Friends of the Library-- The following was reported' The concept of a spelling bee was presented as a possible fundraiser The summer reading program ended and was very successful. The Rassmusson grant application was being submitted for a museum case for donated Native dolls. · Tickets for the October fundraiser were available, for sale. · The book sale was very successful. 7-d. City Council Liaison -- Council Member Gilman reported the Library subcommittee was approved at the last council meeting. ITEM 8: COMMISSIONER COMMENTS/QUESTIONS Heus stated she was pleased a subcommittee was formed to research the possibility of the Community Library housing the law library. Brenckle congratulated the Friends of the Library on the success of the book sale. ITEM 9: PERSONS NOT SCHEDULED TO BE HEARD -- None. ITEM 10' INFORMATION 10-a. Kenai City Council Action Agendas of July 7 and 21, 2004. ITEM 11' ADJOURNMENT MOTION- Commissioner Brenckle MOVED to adjourn and Commissioner Peters SECONDED the motion. There were no objections. SO ORDERED. The meeting adjourned at approximately 7'51 p.m. Meeting Summary prepared by: Carol L. Freas, City Clerk LIBRARY COMMISSION MEETING AUGUST 3, 2004 PAGE 2 CITY OF KENAi"' ' 210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-7794 TELEPHONE 907-283-7535 FAX 907-283-3014 ~ MEMORANDUM 1992 TO: FROM. DATE. RE: Library Commission Council Member Blaine Gilman Carol L. Freas, City Cl~r~/]/~' August 27, 2004 LIBRARY SUBCOMI~TTEE MEETING DATE In reviewing the Council Chamber use schedule, it would be my suggestion you schedule your subcommittee dates for 6'00 p.m. immediately prior to your Library Commission meetings. The Chambers will be available, the recording equipment is there, it is a public building and accessible. AGENDA KENAI CITY COUNCIL- REGIKAR MEETING SEPTEMBER 1, 2004 7:00 P.M. ~AI CITY COUNCIL CHAMBERS http: [/www. ci.kenai.ak.us ITEM A: CALL TO ORDER 1. Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. Consent Agenda *All items listed with an asterisk (*) are considered to be routine and non- controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a council member so requests, in which case the item will be removed from the consent agenda and considered in its normal sequence on the agenda as part of the General Orders. ITEM B: SCHEDULED PUBLIC COMMENTS (10 minutes) le ITEM C: Mary Daly -- Kenai Peninsula Soccer Club UNSCHEDULED PUBLIC COMMENTS (3 minutes) ITEM. D: I~-_PORTS OF lfP~ ASSEMBLY, LEGISLATORS AND COUNCILS ITEM E: I~PORTS OF KEN,afl CONVENTION Ih VISITOI~ BUREAU.. BOARD AND KENAI CHAMBER OF COMM]ERCE ITEM F: PUBLIC HEARINGS lo Ordinance No. 2060-2004-- Increasing Estimated Revenues and Appropriations by $533,333 for Airport Grants. ae Co Motion for Approval. Motion to Substitute: Ordinance No. 2060-2004-- Increasing Estimated Revenuea and Appropriations by $533,333 for Airport Grants. Consideration of Ordinance. Ordinance No. 2061-2004-- Increasing Estimated Revenues and Appropriations by $2,850 in the General Fund for Disc-Golf Materials and Equipment. Ordinance No. 2062-2004 -- Increasing Estimated Revenues and Appropriations by $11,867 in the General Fund for Library Grants. , ITEM I: , , ITEM J: , 2. 3, 4. 5. 6. 7. ITEM K: ITEM L: le Resolution No. 2004-48 -- Approving a Contract to Quahty Electric LLC for the Project Entitled Kenai Mumcipal Airport Gate Mod/ficat/ons - 2004 for the Total Amount of $472,637. MINUTES *Regular Meeting of August 18, 2004. OLD BUSINESS NEW BUSINESS Bills to be Paid, Bills to be Ratified Purchase Orders Exceeding $2,500 *Ordinance No. 2063-2004 -- Increasing Estimated Revenues and Appropriations by $500 in the General Fund for a Grant for Police Training Equipment. *Ordinance No. 2064-2004-- Increasing Estimated Revenues and Appropriations by $368,945 for Airport Grants. Discussion -- Snug Harbor Packing Company Cannery Equipment Request. Discussion -- Dip Net Fishery Preliminary Report COMMISSION/COMMITTEE REPORTS Council on Aging Airport Commission Harbor Commission Library Commission Parks & Recreation Commission Planning & Zoning Commission Miscellaneous Commissions and Committees a.. Beautification Committee b. Alaska Municipal League Report c. Arctic Winter Games d. Stranded Gas Committee REPORT OF THE MAYOR ADMINISTRATION REPORTS City Manager Attorney City Clerk ITEM M: DISCUSSION 1. Citizens (five minutes) 2. Council EXECUTIVE SESSION -- Personnel Issue. ITeM N: ADJOURNMENT AGENDA KENAI CITY COUNCIL- REGULAR MEETING SEPTEMBER 15, 2004 7:00 P.M. KENAI CITY COUNCIL CHAMBEI~ http://www, ci.kenai.ak.us ITEM A: CALL TO ORDER 1. Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. Consent Agenda *Ail items listed with an asterisk (*) are considered to be routine and non- controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a council member so requests, in which case the item will be removed from the consent agenda and considered in its normal sequence on the agenda as part of the General Orders. ITEM B: SCHEDULED PUBLIC COMMENTS (10 minutes) Steve Franklin/~ke Pannone, Medallion Foundation -- Flight Simulator/Airport Terminal e ITEM C' /. ITEM D: David Dickerson -- Encroachment Permit Case #BA-04-1 (Inlet Woods Subdiyision).- UNSCHEDULED PUBLIC COMMENTS (3 minute,s) REPORTS OF KPB ASSEMBL¥~ LEGISLATORS AND COUNCILS ITEM E: REPORTS OF KENAI CONVENTION/h VISITORS BUREAU BOARD AND KENAI CHAMBER OF COMMERCE ITEM F: PUBLIC HEARINGS Ordinance No. 2063-2004 -- Increasing Estimated Revenues and Appropriations by $500 in the General Fund for a Grant for Police Training Equipment. o Ordinance No. 2064-2004 -- Increasing Estimated Revenues and Appropriations by $368,945 for Airport Grants. e Resolution No. 2004-49 -- Awarding the bid to Alaska Roadbuilders, Inc. for Miscellaneous Paving - 2004 for the Total Amount of $49,920.00 Which Includes the Basic Bid Plus Additive Alternates 1-4. , . ITEM G: . ITEM H: ITEM I: . . Resolution No. 2004-50 -- Adopting an Alternative Allocation Method for the FY05 Shared Fisheries Business Tax Program and Certifying That This Allocation Method Fairly Represents the Distribution of Significant Effects of Fisheries Business Activity in Cook Inlet. Resolution No. 2004-51 -- Transferring $45,800 in the Wellhouse 4 Capital Project Fund for Engineering Services. Resolution No. 2004-52 -- Awarding the Bid to DR Ice for Ice Maintenance & Refrigeration Technician Services- 2004 for the Total Amount of $59,400. Resolution No. 2004-53 -- Transferring $8,100 in the Airport Land System Special Revenue Fund for Paving. Resolution No. 2004-54-- Transferring $5,346.88 in the General Fund for Paying Property Tax. Resolution No. 2004-55 -- Supporting the Municipal Advisory Group Resolution No. 2004-03, Advising the State of Alaska to Reinforce the Requirements of the Stranded Gas Development Act to Make Natural Gas Available to Meet In-State Demand. MINUTES *Regular Meeting of September 1, 2004. OLD BUSINESS NEW BUSINESS Bills to be Paid, Bills to be Ratified Purchase Orders Exceeding $2,500 *Ordinance No. 2065-2004-- Increasing Estimated Revenues and Appropriations by $15,000 in' the General Fund for Fuel at the Dock Facility. *Ordinance No. 2066-2004 -- Increasing Estimated Revenues and Appropriations by $40,000 in the Water and Sewer Special Revenue Fund to Purchase Land for Wellhouse 4. *Ordinance No. 2067-2004 -- Amending KMC 6.10.010 by Adding Subsection (d) that Requires a Copy of a Nominating Petition be Fried with the City Clerk, with the Candidate's Name, Address and Office Sought, Before the Petition is Circulated for Signatures. Approval-- October 5, 2004 Election Board Workers , . Approval-- Assignment of Leases & Special Use Permit-- Yukon Fuel Company to Crowley Marine Services, Inc., a. Lot 3A1, F.B.O. Subdivision, South Addition #2 b. Lot 4, F.B.O. Subdivision, South Addition #2 c. Portion of Airport Apron {35,000 sq. ft.). Approval -- Temporary Loan of Chisik Island Cannery Equipment to Kenai Landing for Display. . Discussion -- Dip Net Fishery Report. ITEM J: COMMISSION/COMMITTEE REPORTS,, . 2. 3. 4. 5. 6. 7. Council on Aging Airport Commission Harbor Commission Library Commission Parks & Recreation Commission Planmng & Zoning Commission Miscellaneous Commissions and Committees a. Beautification Committee b. Alaska Municipal League Report c. Arctic Winter Games d. Stranded Gas Committee ITEM K: REPORT OF THE MAYOR ITEM L: ADMINISTRATION REPORTS 1. City Manager 2. Attorney 3. City Clerk ITEM M: DISCUSSION 1. Citizens (five minutes) 2. Council F2~CUTIVE SESSION- None Scheduled ITEM N: ADJOURNMENT ,, KENAI CITY COUNCIL POLICY FOR COMMISSION, COMMITTEE, BOARD AND COUNCIL ON AGING MEETINGS AND WORK SESSIONS Commission, Committee Board Reappointment: If, after a term (or consecutive term) of appointment has been completed, a commission, committee or board member would like to be reappointed for an additional term, an application must be submitted to council for consideration and approval. Formation of Subcommittees of Commissions, Committees or Boards: A subcommittee of a commission, committee or board may be formed for a specific function if upon review by administration, it is indicated the subcommittee would be a governmental body and a subcommittee of a public entity and if the formation is approved by Council. If a subcommittee is approved by Council, the meetings of the subcommittee must be open to the public; meeting notices shall be posted on the Official City Bulletin Board in Kenai City Hall and on the city website at least five (5) days prior to the meeting; and the meetings may be recorded with a portable tape recorder and the tapes (the official record) stored in the City Clerk's Office. Meeting Schedules: Until further notice, the commission/committee meeting schedule is as follows: 1. Commission, committees and boards, including Library, Harbor, Parks & Recreation and Airport Commissions and Beautification Committee, shall meet on a monthly basis. 2. Council on Aging shall meet monthly at the Kenai Senior Center. 3. Planning & Zoning Commission and the Personnel Arbitration Board is exempted from this meeting directive. 4. Commissions, committees, boards and the Council on Aging may, with the City Clerk's approval and notification of Council and City Manager, hold special meetings (for a specific purpose) on an as-needed basis. 5. Commission, committee and board meetings may be cancelled by the City Clerk, with notification of Council and City Manager, if cancellation is warranted, i.e. lack of agenda items, pre-knowledge of lack of quorum, etc. 6. All co__mmission, committee and board meetings (except Council on Aging) will be held at Kenai City Hall and begin at 7'00 p.m. Exceptions for subcommittee meetings may be made with advance notice to and approval by the City Clerk. 7. Any additional commissions, committees, or boards formed will be set and incorporated into the following meeting schedule by the City Council. Minutes/Meetin~ Recordin~: 8. Excepting the Planning & Zoning Commission and Personnel Arbitration Board, responsibility of taking notes and electronically recording the commission, committee, board meetings, falls to the department liaison (staff member) to the specific meeting group. 9. Summary minutes will be produced by the City Clerk from the department liaison notes and provided to the City Council as official records of the meetings. 10. Electronic recordings of the meeting group, except the Planning & Zoning Commission, shall be kept for two years. 11. Planning & Zoning Commission meeting recordings shall continue to be kept for six years. Work Sessions: 12. Commission, committees and boards shall receive the City Clerk's approval to hold work sessions to be held on a date other than that of a regularly scheduled meeting or at a t/me immediately prior to a regularly scheduled meeting, i.e. a 6:00 p.m. work session before a 7:00 p.m. meeting. 13. Work sessions may not be held without the approval of the City Clerk unless they occur on the night of and at the time of a regularly-scheduled advertised meeting. 14. During work sessions, only items on the work session agenda may be discussed and no formal actions may be taken. 15. All commission, committee and board meetings must be given appropriate public notice. The schedule for all City of Kenai commissions, committees, boards and Council on Aging is as follows: Commission/Committee / Board ! Planning & Zoning Commission Library Commission Harbor Commission "COuncil on Aging Beautification Committee Parks & Recreation Commission Airport Commission Meeting Schedule Twice monthly Monthly Monthly Monthly Monthly Monthly Monthly Meeting Months January through December, Second & Fourth Wednesdays First Tuesday First Monday after first council meetin§ of the month. First Thursday Second Tuesday First Thursday Second Thursday EFFECTIVE: This directive shall take effect on July 1, 2004 and remain in effect until modified by the Kenai City Council. Approved by the Kenai City Council on the fourth day of August~.~004. ATTEST: Carol L. Freas, City clerk (~OH~I~LL~~, MAYOR Clf 7/30/04