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Home My WebLink About2004-12-07 Library Commission Packet KENAI LIBRARY COMMISSION KENAI CITY HALL COUNCIL CHAMBERS DECEMBER 7, 2004 7:00 P.M. AGENDA ITEM 1' CALL TO ORDER/h ROLL CALL ITEM 2' AGENDA APPROVAL ITEM 3' APPROVAL OF MEETING SUMMARY-- October 5, 2004 ITEM 4: PERSONS SCHEDULED TO BE HEARD ITEM 5' OLD BUSINESS Discussion -- Library Technology Plan Review/Update ITEM 6' ITEM 7: NEW BUSINESS REPORTS Director Commission Chair Friends of the Library City Council Liaison ITEM 8: COMMISSIONER COMMENTS / OUESTIONS ITEM 9' PERSONS NOT SCHEDULED TO BE HEARD ITEM 10- INFORMATION Kenai City Council Action Agendas of November 3 and 17, 2004. ITEM 11' ADJOURNMENT PLEASE CONTACT US IF YOU WILL NOT BE ABLE TO ATTEND THE ~AEETIN6: CAROL-- 283-8231 EWA -- 283-4378 OR, KENAI LIBRARY COMMISSION KENAI CITY HALL COUNCIL CHAMBERS OCTOBER 5, 2004 7:00 P.M. AGENDA ITEM 1: CALL TO ORDER/h ROLL CALL ITEM 2' AGENDA APPROVAL ITEM 3' APPROVAL OF MEETING SUMMARY-- August 3, 2004 ITEM 4: PERSONS SCHEDULED TO BE HEARD ITEM 5: OLD BUSINESS ao ITEM 6: Discussion/Recommendation -- Library Subcommittee Meetin§ Date NEW BUSINESS ITEM 7' ao REPORTS Director Commission Chair Friends of the Library City Council Liaison ITEM 8: COMMISSIONER COMMENTS / 0UESTIONS ITEM 9' PERSONS NOT SCHEDULED TO BE HEARD ITEM 10: INFORMATION ao Kenai City Council Action Agendas of September 1 and 15, 2004. Kenai City Council Policy for Commission, Committee, Board and Council on Aging Meetings and Work Sessions. ITEM 11' ADJOURNMENT KENAI LIBRARY COMMISSION KENAI CITY HALL COUNCIL CHAMBERS OCTOBER 5, 2004 7:00 P.M. CHAIR EMILY DE FOREST, PRESIDING MEETING SUMMARY ITEM 1' CALL TO ORDER th ROLL CALL Chair DeForest called the meeting to order at approximately 7'04 p.m. confirmed as follows: The roll was Commissioners Present: Commissioners Absent: Others Present' E. DeForest, J. Brown, J. Rodes, K. Dunn, B. Peters, and C. Brenckle K. Heus Library Director E. Jankowska and Council Member B. Gilman ITEM 2' AGENDA APPROVAL A request was made to add shelving as Item 6-a, a New Business discussion item. MOTION: Commissioner Brenckle MOVED to approve the agenda as amended and Commissioner Brown SECONDED the motion. There were no objections. SO ORDERED. ITEM 3: APPROVAL OF MEETING SUMMARY-- August 3, 2004 MOTION: Commissioner Brown MOVED to approve the August 3, 2004 meeting summary and Commissioner Brenckle SECONDED the motion. There were no objections. SO ORDERED. ITEM 4: PERSONS SCHEDULED TO BE HEARD -- None. ITEM 5: OLD BUSINESS Discussion/Recommendation -- Library Subcommittee Meeting Date Commissioner Brenckle reported the Court System did not wait to hold a meeting with the Library Subcommittee and removed the books from the Law Library. The books are currently being stored by the Youth Court. It was also noted, no subcommittee meeting would be held at this point. ITEM 6: NEW BUSINESS Discussion-- Shelving It was reported, a call was received from the Court Clerk stating the Court System wished to donate new book shelving (removed from the Law Library) to the Kenai Library. The value of the shelving was estimated at approximately $15,000. Storage space for the shelving would need to be located until space is available for placement at the library. Discussion followed and it was suggested, if a library addition goes forward, the funds previously donated by the Friends of the Library for purchase of furniture would go much farther. It will probably be necessary to approach the public sector to find storage space to rent or to be donated for the shelving. If donated, a tax deduction may be available for the one donating the space. ITEM 7: REPORTS page. Director -- Jankowska presented the new catalog system and library web 7-bo Commission Chair-- No report. 7-c. Friends of the Library -- It was reported the annual raffle would take place in October and tickets were available; the Friends were also selling book bags for $10; and, the Friends'are searching for a new board member. 7-d. City Council Liaison -- Council Member Gilman stated the newly elected council member may be interested in a library expansion and a Christmas tree bond issue could be considered along with other projects. ITEM 8: COMMISSIONER COMMENTS/OUESTIONS Members stated their pleasure in learning of the shelving donation. ITEM 9: PERSONS NOT SCHEDULED TO BE HEARD ITEM 10: INFORMATION 10-a. 10-b. Kenai City Council Action Agendas of September 1 and 15, 2004. Kenai City Council Policy for Commission, Committee, Board and Council on Aging Meetings and Work Sessions. ITEM 11: ADJOURNMENT MOTION: Commissioner Brown MOVED to adjourn and Commissioner Brenckle SECONDED the motion. There were no objections. SO ORDERED. LIBRARY COMMISSION MEETING OCTOBER 5, 2004 PAGE 2 The meeting adjourned at approximately 8'00 p.m. Meeting Summary prepared by: Carol L. Freas, City Clerk LIBRARY COMMISSION MEETING OCTOBER 5, 2004 PAGE 3 Kenai Community Library TECHNOLOGY PLAN 2000-2003 VISION STATEMENT The Kenai Community Library endeavors to provide resources and services that will meet the ongoing information needs of the residents of the City of Kenai and the surrounding area within the Kenai Peninsula Borough. Access to current information technology is an essential element to carrying out this mission. High-speed Intemet access and other information technologies has become a necessity for the staff to adequately perform traditional library tasks such as book acquisition, cataloging, interlibrary loan and reference services. These technologies now include an electronic magnifier for the visually impaired, fax and telephone service, CD-ROMs, a microfiche/microfilm reader printer, a photocopier, automated library catalog and circulation system, a dial-up link for at-home users and full Intemet access. The Kenai Community Library is a small Alaskan library funded by the City of Kenai that offers free access to all of its resources. Additional and improved electronic resources will enable the library and its users to gain information from a variety of sources available regionally, nationally, or globally. The Intemet, with its resources, proves to be an invaluable tool for Alaskan residents who, by their geographical location, might otherwise be isolated from educational opportunities. Patrons can employ these emerging technologies to assist them with their personal growth and prepare them for employment opportunities. Through the use of additional information technology, the Kenai Community Library will be able to offer access to resources otherwise beyond its financial means and its space constraints. Participation in the Universal Service Fund discount program will mean that the library will be able to continue to offer these and additional services well into the next century. GOAI~ 1 -IMPROVE ACCESS TO LIBRARY COLLECTIONS Objective' Make Library's catalog available through the lnternet FY 2000-2001 Purchase Windows NT server and other hardware components from Ameritech Purchase graphic Dynix WebPAC sof~are Send two staff members for Dynix WebPAC training Redesign the Library web page that would serve as a gateway to the catalog FY 2001-2002 Replace all text-based terminals with PCs Add printers Create databases mounted with the catalog- such as community information, bestsellers lists, specialized bibliographies, etc. FY 2002-2003 Review the existing online catalog- upgrade to the newer version and/or consider a different vendor GOAL 2- IMPROVE AND PROMOTE LIBRARY'S REFERENCE SERVICES Objective: Improve the existing telephone system FY 2000-2001 Replace the existing system with Norstar Compact ICS LS/DSS and standard sofhvare Replace the existing telephones Install one cordless phone at the circulation desk Add one jack and wire Install an answering machine FY 2001-2002 Add a cellular phone to communicate with remote storage Objective: Enhance access to electronic reference sources FY 2000-2001 Redesign Library web pages; include a link to the Library catalog Offer links to quick facts and to more in-depth study resources Install CARL's Menu builder and configure two CD-ROM towers for MS network Mount networked CD-ROM databases for children and young adults Promote Library's commercial database subscriptions on the home page Enhance access to local information through the Library's web page Start devising web-based help files FY 2001-2002 Catalog web resources and add web links in our cataloging records Catalog Alaska web accessible government documents and their URLs FY 2002-2003 Add appropriate commercial databases that might benefit Kenai business community (e.g. small business, fishing or petroleum industry oriented) Catalog appropriate web-based federal documents with their URLs Objective: Develop new resources and services available through the computer workstations in the Library and through the Library web site FY 2000-2001 Review and/or renew current subscriptions to commercial databases Replace all CD-ROM subscriptions with web-based if available Subscribe to a full-text periodicals database if statewide subscription discontinues FY 2001-2002 Review current subscriptions Replace prim version of reference works with web-based services if applicable Develop new online services for reference and reader's advisory Create web pages helping with homework for teenagers Develop a searchable database of reference questions and answers FY 2002-2003 Identify unique local history materials for digitization and make them available through the Library's home page Objective: Improve electronic infrastructure - hardware and software FY 2000-2001 (Hardware- 3 new computers) Purchase a computer for children and young adults Purchase a computer for genealogy group Purchase a computer for a study room with a DVD player FY 2001-2002 (Hardware- 10 new computers) Replace outdated equipment (5 Interact computer for public use) Purchase a laptop for Interact training held in the activity room Replace 4 remaining dumb terminals with PCs FY 2000-2001 (Software) Purchase uniform operating softw~e (Windows 98) Purchase diagnostics sot~are (Norton) and antivirus software (Norton) Identify and purchase an appropriate security program (e.g. Fortress, Full Armour) FY 2001-2002 Purchase firewall software Purchase and install uniform version of MS Office on all staff computers Update OCLC searching, cataloging and ILL when available Purchase Optical Character Recognition Sot~v~e (OCR) for the Library's scanner GOAI~ 3 - IMPROVE AND EXPAND INTERNET TRAINING FOR THE PUBLIC AND STAFF Objective: To make the staff feel competent and proficient in the use of electronic resources FY 2000-2001 Train at least two staff members on Dynix graphics interface Send Library director to recall and systems administrator Dynix class Develop a list of core proficiencies in the database searches (in-house) Train every staff member in core proficiencies Identify outside training that is needed Send staff to OCLC training if offered in Alaska FY 2001-2002 HTML training for all staff Develop HTML templates for staff Continue training in searching commercial and web-based databases FY 2002-2003 Stay current in new and ..emerging technologies Objective: Train the Kenai Community Library patrons in the use of lnternet FY 2000-2001 Training one-on-one basis (staff and Library patron) Intemet basics Intemet for parents Finding government resources FY 2001-2002 Classes offered using a laptop and an overhead projector: Intemet basic searches Resources for parents and children Health information Government Information Small business information FY 2002-2003 Continue with the most appropriate programming requested/recommended by Library patrons EVALUATION PROCESS This Technology Plan was reviewed and approved by the Library Commission and will be evaluated each year. Based on actual resources available this plan will be adjusted as needed. Surveys will be distributed each year both in the Library building and on the Library new web pages evaluating electronic services. Staff will evaluate monthly and yearly statistics of computer use, which is being done on Dynix system. Patrons who participate in training sessions will be asked to fill out evaluation forms. E-RATE TECHNOLOGY INVENTORY Library Name Kenai Community Library Community 163 Main Street Loop, Kenai, Alaska 99611-7723 Contact Name Ewa Jankowska I Phone: (907) 283-4378 Email address ej ankowska~ci.kenai, ak.us Population' City of Kenai' 7,058 ;KenaiPeninsulaBorough' 48,952'; Kenai Community Library Card holders'12,592 Staff computers with Interact access Public Computers with Interact access Printers Telephone lines FAX lines Modem lines Routers Hubs Other Equipment ESt'~ 2001 .i~. 13 19 20 8 9 9 10 1 1 1 1 1 1 1 1 3 3 3 4 2 Scanner 1 Item Local Area Network (LAN) No. Computers on LAN Networkin? current.:' :.. ::': :: ESt,: Yes 16 .FY:2001:- Yes 21 Yes 28 Est'FY 2003 :' ::'~ .... Yes 30 Connections Do you have Internet access now? x Yes ._No. If yes check one: x Internet via Netscape/Internet Explorer x Internet via AlaskaNet/SLED (text only) Internet connection'.';: i:] ;: : current: :: : : '. ' :' :~ li:':::i::i:'ESt. FY-2001.' Dial-up via" I "' 1 ' I'"" "' ' 1 Direct ! Whole site I Whole site connection I (30 IP addresses) I (30 IP addresses) Whole site (30 IP addresses) Est.,FY 2002.::~: ;:':':: Whole site (30 IP addresses) Electrical Capacity [ x ] Electrical Capacity is sufficient to support planned additional load [ ] Electrical Capacity will be upgraded to support planned additional load Additional Information Signature ~Date KENAI COMMUNITY LIBRARY INTERNET POLICY Table of Contents Current Intemet Policies Guidelines for Responsible Intemet Use Statement of Responsibility Special Note to Parents o:o Intemet Offerings/Limitations Current Intemet Policies 1. Intemet access shall be made reasonable, fair, and equitable to all users. 2. Intemet communications shall be considered private and confidentiality will be encouraged within the limits of a public environment, the technology of the equipment, and the requirements of law. 3. Violations of library guidelines and engaging in certain prohibited practices in Intemet use may lead to the suspension or revocation of Intemet access through the Library. Guidelines for Responsible Use It is expected that the user of the Intemet: le Shall make only authorized access to systems, netware, sol. are, and databases for educational, informational, and recreational purposes only. 2. Shall avoid the sending, receiving, and displaying of text or graphics that may be reasonably construed as sexually explicit or offensive. A written definition of what constitutes "sexually explicit" material is available at the front desk. 3. Shall obey the law and regulations in their application to copyright, licensed software and data. 4. Shall be aware that violations of these guidelines for responsible use may lead to the suspension or revocation of your Intemet access within the Library. Statement of Responsibility The Internet with its highly diverse and often controversial content is an unregulated resource and can be used only at your own risk. Beyond its home pages, Kenai Community Library cannot control the information found on the lnternet and is not responsible for its accuracy, correctness nor its suitability. * A Special Note to Parents Intemet's "user friendliness" and intrinsic flexibility to access a wide range of well known and many lesser known information resources demands diligent and thoughtful parental supervision. It should be understood that the Kenai Community Library cannot act as a censor nor substitute parent. It is the responsibility of the parent to provide the oversight to ensure their children's use of the Intemet in an appropriate and safe manner. Intemet Offerings and Limitations 1. Library access to the Intemet is available at work stations that use software designed to browse the World Wide Web (WWW). Dial in access is not available through the library. 2. You will need a current Kenai Community Library card in order to check in for computer use. You may use the computer one time per day, up to one hour. , You may not use your own software programs on the library computers. This will help prevent computer viruses that are common on public computers. o Bring your own used disk, formatted for an IBM PC compatible, if you wish save files. There is a system printer for printing at $.25 per page. to 5. Misuse of the computer or Intemet access will result in loss of your computer privileges. 6. Because of library scheduling, Intemet-trained staff may not always be available. Reviewed with the Advisory Library Commiision 7 December 1999 AGENDA KENAI CITY COUNCIL- REGULAR MEETING NOVEMBER 3, 2004 7:00 P.M. KENAI CITY COUNCIL CHAMBERS http://www.ci.kenai.ak, us 5:00 P.M. -- COUNCIL WORK SESSION/INTERVIEW OF COUNCIL APPOINTMENT CAHDIDAT~ ITEM A: CALL TO ORDER 1. Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. Consent Agenda *All items listed with an asterisk (*) are considered to be routine and non-controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a council member so requests, in which case the item will be removed from the consent agenda and considered in its normal sequence on the agenda as part of the General Orders. ITEM B: SC _HEDGED PUBLIC COMMENTS (10 minutes) , Proclamation -- Kenai Central High School Football Team. Robert J. Moiloy-- KPB Ordinance No. 2004-36, Amending KPB 5.18.430, Sales Tax Computation -- Maximum Tax, by Increasing it From $500 to $1,000. Cheri Smith, Executive Director, The LeeShore Center -- Request for donation. ITEM C: ITEM D: ITEM E: UNSCHEDULED PUBLIC COMMENTS (3 minutes) I~PORTS OF KPB ASSE_M_RLY, LEGISLATORS AND COUNCILS, I~'-PORTS OF I~-NA! CONVEI~I'ION &_ VISITORS BUREAU BOARD AND_ KEN~ CHAMBER OF COMMERCE ITEM F: COUNCIL APPOINTMENT Selection of Appointee Appointee/Oath of Office ITEM HI . ELECTION OF VICE MAYOR PUBLIC HEARINGS Ordinance No. 2072-2004 -- Amending KMC 14.20.245 by Adding Section d(4) to Prohibit Parking of Recreational Vehicles on Private Property That Has No Principle Permitted Structure Except as Otherwise Allowed Under KMC 14.20.245(e). o ITEM I: . ITEM J: ITEM K: . , ITEM L: · . 2. 3. 4. 5. 6. 7. ITEM M: Ordinance No. 2073-2004-- Increasing Estimated Revenues and Appropriations by $151,314.05 for Shop Site Remediation. Resolution No. 2004-57 -- Supporting Resolutions 2004-1 Through 2004-6 Adopted by the Municipal Advisory Group in Their Advisory Role to the State of Alaska Under the Stranded Gas Act. Resolution No. 2004-58 -- Awarding the Bid to Dicor Industries, Inc. for Kenai Recreation Center Flooring Replacement - 2004 for the Total Amount of $17,500. MINUTES *Regular Meeting of October 20, 2004. OLD BUSINESS · NEW BUSINESS, Bills to be Paid, Bills to be Ratified Purchase Orders Exceeding $2,500 Approval -- Vacation of the West 132 Feet of the 33-Foot Right-of-Way Access Easement Within the North 33' of Government Lot 33 Recorded in Book 12, Page 40, Kenai Recording District, All Within Section 34, Township 6 North, Range 11 West, Seward Meridian, Alaska, the City of Kenai and the Kenai Peninsula Borough; KPB File No. 2004-251; Petitioner: Gene L. Crandell of Kenai, Alaska; Location: City of Kenai. , Discussion-- Council /Commission Liaison Assignments Discussion-- Schedule Board of Adjustment Hearing/Appeal of Planning & Zoning Commission Denial of PZ04-43(a)- An application for an Encroachment Permit for side yard setback for the property known as Lot 1, Block 6, Redoubt Terrace Subdivision, Addition No. 3 (406 South Forest Drive}, Kenm, Alaska. Application submitted by F. DeWayne and Diane E. Craig, 406 S. Forest Drive, Kenai, Alaska. COMMISSION/COMMITTEE REPORTS Council on Aging Airport Commission Harbor CommissiOn Library Commission Parks & Recreation Commission Planning & Zoning Commission Miscellaneous Commissions and Committees a. Beautification Committee b. Alaska Municipal League Report c. Arctic Winter Games d. Stranded Gas Committee REPORT OF THE MAYOR ITEM N: ADMINISTRATION REPORTS.. · 1. City Manager 2. Attorney 3. City Clerk ITEM O: DISCUSSION ,, 1. Citizens (five minutes) 2. Council EXECUTIVE SESSION- None Scheduled ITEI~/I P: ADJOIFRNMENT AGENDA KENAI CITY COUNCIL- REGULAR MEETING NOVEMBER 17, 2004 7:00 P.M. KENAI CITY COUNCIL CHAMBERS http: / / ~vw.ci.kenai.ak. us 5:00 P.M. BOARD OF ADJUSTMENT HEARING -- Appeal of Plannm§ & Zonm§ Commission Denial of PZ04-43(a) -- An Application for an Encroachment Permit for Side Yard Setback for the Property Known as Lot 1, Block 6, Redoubt Terrace Subdivision, Addition No. 3 (406 South Forest Drive), Kenai, Alaska. Application Submitted by F. DeWayne and Diane E. Cra/g, 406 $. Forest Drive, Kena/, Alaska. Appeal Submitted by F. DeWayne Crai§. ITEM A: CALL TO ORDER 1. Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. Consent Agenda *Ail. items listed with an asterisk (*) are considered to be routine and non-controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a council member so requests, in which case the item will be removed from the consent agenda and considered in its normal sequence on the agenda as part of the General Orders. ITEM B: SCHEDULED PUBLIC COMMENTS (10 minutes) . Bill Coghill/Mikunda Cottrell/k Co. -- Comprehensive Annual Financial Report ITEM C: UNSCHEDULED PUBLIC COMMENTS (3 minutes) ITEM D: REPORTS OF KPB ASSEMBLY, LEGISLATORS AND COUNCILS ITEM E: REPORTS OF KENAI CONVENTION/k VISITORS BUREAU BOARD AND KENAI CHAMBER OF COMMERCE ITEM F: PUBLIC HEARINGS , . Resolution No. 2004-59 -- Transferring $3,500 in the General Fund to Obtain Cost Estimates for Phase I of the Soccer Park. ITEM G: MINUTES . *Regular Meeting of November 3, 2004. *Notes of November 3, 2004 Council Work Session. ITEM H: . OLD BUSINESS Presentation/Discussion -- Kenai Economic Development Strategy Plan ITEM I: NEW BUSINESS Bills to be Paid, Bills to be Ratified Purchase Orders Exceeding $2,500 Approval -- Hangar Purchase and Lease Application/Lot 2, Block 3, General Aviation Apron {Former Fish & Wildlife Hangar Property) to Richard Page, d/b/a SOAR International Ministries, Inc. ~/z~~ 4. Approval -- Consents to Sublease From SOAR International Ministries, Inc. to' P a. Lot lA, Block 2, General Aviation Apron (1) Arctic Barnabas Ministries {2) Peninsula Aero Technolo~5, ~.~./?j/ _~-~b. Lot 3, Block 1, General Aviation Apron ~'~£~/~ /'~/~.. (1) Kenai Express f.~~. ,~_ 5. Discussion-- Boating Facility Exit Road ITEM J: ' ' COMMISSION/COMMITTEE REPORTS o 2. 3. 4. 5. 6. 7. Council on Aging Airport Commission Harbor Commission Library Commission Parks & Recreation Commission Planning & Zoning Commission Miscellaneous Commissions and Committees a. Beautification Committee b. Alaska Municipal League Report c. Arctic Winter Games d. Stranded Gas Committee ITEM K: REPORT OF THE MAYOR ITEM L: ADMINISTRATION REPORTS 1. City Manager 2. Attorney 3. City Clerk ITEM M: DISCUSSION 1. Citizens (five minutes) 2. Council EXECUTIVE SESSION- None Scheduled ITEM N: ADJOURNMENT