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Home My WebLink About2005-11-01 Library Commission Packet KENAI LIBRARY COMMISSION KENAI CITY HALL COUNCIL CHAMBERS NOVEMBER 1, 2005 7:00 P.M. AGENDA ITEM 1' CALL TO ORDER/h ROLL CALL ITEM 2' AGENDA APPROVAL ITEM 3' APPROVAL OF MEETING SUMMARY -- October 4, 2005 ITEM 4: PERSONS SCHEDULED TO BE HEARD ITEM 5: OLD BUSINESS ao Discussion -- Draft Resolution -- Proposed Library Addition/Request for Fundin§. ITEM 6' NEW BUSINESS a, Discussion -- CIP Plan/Project Justification Discussion -- Proposed Addition Floor Plan Review ITEM 7: REPORTS a, Director Commission Chair Friends of the Library City Council Liaison ITEM 8: COMMISSIONER COMMENTS/QUESTIONS ITEM 9: PERSONS NOT' SCHEDULED TO BE HEARD ITEM 10: INFORMATION Kenai City Council Action Agendas of October 5 and 19, 2005. Updated Membership List ITEM 11' ADJOURNMENT PLEASE CONTACT US IF YOU WILL NOT BE ABLE TO ATTEND THE MEETING: CAROL-- 283-8231 LINDA -- 283-4378 OR, KENAI LIBRARY COMMISSION KENAI CITY HALL COUNCIL CHAMBERS OCTOBER 4, 2005 7:00 P.M. AGENDA ITEM 1: ITEM 2' ITEM 3: ITEM 4: ITEM 5- ITEM 6: ITEM 7: ae .ITEM 8: ITEM 9: ITEM 10: ITEM 11: CALL TO ORDER & ROLL CALL AGENDA APPROVAL APPROVAL OF M_RRTING SUMMARY -- September 6, 2005 .PERSONS SCHEDULED TO RE OLD BUSINESS NEW BUSINESS Discussion -- Draft/Funding Resolution Information REPORTS Director Commission Chair Friends of the Library City Council Liaison COMMISSIONER COMM~NTS/OU~STION~ PERSONS NOT SCHRDULRD TO _~ INFORMATION Kenai City Council Action Agendas of September 7 and 21, 2005. ADJOURNMENT KENAI LIBRARY COMMISSION KENAI CITY HALL COUNCIL CHAMBERS OCTOBER 4, :2005 7:00 P.M. CHAIR EMILY D~ FOIST, PRESIDING MEETING SUMMARY ITEM 1' CALL TO ORDER & ROLL CALL Chair DeForest called the meetin§ to order at approximately 7'03 p.m. The roll was confirmed as follows: Commissioners present: Commissioners absent: Others present: K. Heus, E. DeForest, E. Bryson, C. Brenckle B. Peters Acting Library Director L. McNair ITEM 2: AGENDA APPROVAL MOTION: Commissioner Brenckle MOVED to approve the agenda as presented and Commissioner Heus SECONDED the motion. There were no objection ORDERED. ITEM 3: APPROVAL OF MEETING SUMMARY-- September 6, 2005 Corrections were requested On Page 2, first motion, change "yearly" schedule to "year- round" and in the third motion, chan~g the phrase "an addition of 16,000 square feet to "an addition of up to 16,000 square feet." MOTION: Commissioner Brenckle MOVED to approve the meeting summary as corrected and Commissioner Heus SECONDED the motion. There were no objections. SO ORDERED. ITEM 4: PERSONS SCHEDULED TO B_E H~._A~r~ -- None. I..TEM 5: OLD BUSINESS-- None. ITEM 6: NEW BUSINESS Discussion -- Draft/Funding Resolution Information A general discussion took'place related to the discussion with council requesting a re~olution in aupport of pledging up to $500,000 for a library expansion. The Commission reviewed a draft resolution distributed at the beginning of the meeting. Discussion followed and changes to the draft were suggested as follows: · Fifth 'whereas' to read "Whereas, the City of Kenai has supported expanding the library facility; and," · Sixth 'whereas' to read, "Whereas, the City of Kenai's willin~ess to designate funds up to the amount of $500,000 would demonstrate a commitment of the city for the purpose of the Kenai Community Library pursuing matching grant funds." MOTION: Commissioner Heus MOVED to forward the resolution to the City Council with the changes indicated incorporated into it. Commissioner Brenckle SECONDED the motion. There were no objections. SO ORDERED. ITEM 7_.. REPORTS 7-a. Director-- Acting Library Director McNair reported: · She distributed information about a grant workshop in Anchorage. · The period for accepting applications for the director position had closed. · Will check to see if any new applications had been received for consideration of appointment to the commission. · Reviewed upcoming events at the library. 7-b. Commission Chair-- DeForest stated she would check on the old ordinance relating to 2002 ordinance regarding library expansion with the city attorney. 7-C. 7-d. Friends of the Library-- No report. City Council Liaison -- No report. ITEM 8: COMMISSION_ER COMM~NTS/OU~.STIONS Comments included: · When will the council appoint liaisons to commissions/committees. · Talk with representatives of the Friends about getting the public involved with the proposed expansion project. · Members should attend council meeting to indicate their continued interest in an expansion project. · Contact council members to get their input on an expansion project. ITEM 9: _ ITEM 10.'_ INFORMATION LIBRARY COMMISSION MEETING OCTOBER 4, 2005 PAGE 2 m. 10-a. Kenai City Council Action Agendas Of September 7 and 21, 2005. ADJOURNMENT MOTION: Commissioner Brenckle MOVED to adjourn and Commissioner Heus SECONDED the motion. There were no objections. SO ORDERED. The meeting adjourned at approximately'8:35 p.m. Meeting Summary prepared by: Carol L. Freas, 'City Clerk LIBRARY COMMISSION MEETING OCTOBER 4, 2005 PAGE 3 Suggested by: CITY OF KENAI RESOLUTION NO. 2005-* A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, PLEDGING AN EXPENDITURE OF UP TO $500,000 TWOARD THE EXPANSION OF THE KENAI COMMUNITY LIBRARY. WHEREAS, the Kenai Community Library provides a vital source of information services and recreation for its citizens; and, WHEREAS, the use of the Kenai Community Library shows constant increase in the circulation, patronage and the size of its collections; and, WHEREAS, there is an increased need for space to provide the services requested and utilized by the public; and, WHEREAS, efforts by interested library groups continue to be made to acquire funding for a library expansion; and, WHEREAS, the City of Kenai has [INDICATED PAST INTEREST IN] supported expanding the library facility; and, WHEREAS, the City's [SUPPORTING THE EXPENDITURE OF] willingness to designate funds up to the amount of $500,000 would demonstrate a commitment of the City for the purpose of the Kenai Community Library pursuing matching grant funds. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, to pledge the expenditure of funds up to $500,000 toward the expansion of the Kenai Community Library when all other financing is obtained for the completion of the project. PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this * day of *, 2005. 10 / 26 / 05 Version with changes made at 10 / 4 / 05 Library Commission Meeting MEMO: 210 Fidalgo Avenue, Kenai, Alaska 99611-7794 Telephone: 907-283-7535/FAX: 907-283-3014 TO. Mayor and Council FROM. DATE: Charles M. Kopp, Acting City Manager August 16, 2005 SUBJECT: Capital Improvement Plan The FY2006 Designated Legislative Grants to the City of Kenai, and subsequent discussion of various capital improvement project needs, has highlighted a real need for our city to have a formalized Capital Improvement Plan. With c~t oil prices not expected to drop significantly in the near future, it is probable the State of Alaska will again have revenues available in FY2007 for designated legislative grants. Kenai, like most Alaska communities has a lot of capital projects that are in various stages of concept, p,lanning, design and construction. Some projects that are .significantly planned lack local or other funding. Others are only partly planned, or are in a conceptual stage. We need to determine evaluative criteria for which projects are urgent, essential, necessary, desirable, acceptable and deferrable. This will help det .ermine answem to the questions of which projects are urgent, which ones are important but can wait, does the cost outweigh benefits, can we afford the project now (later or never) and where will tho money come from. These are a sampling of questions we must answer when planning projects for tho future of Kenai. When a project is not well defined, budgeted or scheduled, much inefficiency occurs: project focus is ' · · · lost, funding oppormmties are mmsed and community frustrations begin to manifest. The City of K~ needs a project implementation plan to organize and establish the feasibility of projects, and to establish project priorities. We need a formally adopted Capital Improvement Plan. A capital improvement plan (CIP) is a long term guide for determining and guiding capital project expenditures. It provides a prioritized list of capital projects envisioned by a community for future development, and a plan that integrates the timing of project expenditures within the city's annual budget. A well prepared CIP has other important benefits: - 1. Anticipates community needs in advance of them becoming critical; 2. Ranks capital improvement needs so that the most important projects are given consideration for funding before less urgent projects; 3. Determin:s maintenance and operation costs so that these expenses are budgeted (conversely, projects with O & M costs that are too high may be eliminated from consideration); 4. Provides a written description and justification for projects submitted for stat~ and federal funding enabling the political representatives and public agencies to have the inf'o~afion needed to make decisions about funding capital projects; 5. Provides the basis for capital projects as pan of the annual budget. The CIP should cover a term o£ 5 - 6 years. Anything longer may distract from the CIP's utility. We want to include projects that can be well defined today and preclude projects that are not realistic, or are just wishful thinking. I would plan to coordinate our CIP with our City's Comprehensive Plan. The State of Alaska defines a capital project in AS 37.07.120(4) as: . An allocation or appropriation item for an asset with an anticipated life exceeding one year and a cost exceeding $2~, 000. O0 and includes land acquisition, construction, structural improvement, engineering and design for the project, and equipment and repair costs. It is important that we define a capital project in a similar way to eliminate projects from the CIP consideration that are maintenance related or routine responsibilities of City departments. In order,t0 be eff~ve, the development and adoption of a CIP must involve the entire community. It must become policy. According to Council' direction, I will work with administration to develop and submit a draft CIP development action plan that will outline the general guidelines, organization and development schedule to be presented to Council for approval. The concept CIP will be distributed to various advisory boards, and be scheduled for a public work session. The City Clerk would be provided blank project nomination worksheets for the public to recommend a project to the CIP. Following public work session(s), the administration would bring a draft CIP to Council and incorporate further recommendations into the CIP. I would envision a possibility of one more public work session aft~ Council review and commentary on the draft, followed by presentation of the Final CIP to Council for adoption and implementation. v) c ~.~.o CITY OF KENAI PROJECT NOMINATION:WORKSHEET Project Title:__ Project Description: . mm Project ,f ttrti ficatio n : F~imated Project Co~: Con.~truethm or purch~e coat: II Annual maintenance and operation cost: Other m~jor co~t it~: .... F. rfim~d Effects on Municipal Budget: , Funding $o ttrce~: KENAI. AI. ASKA 210 Fidalgo Avenue, Kenai, Alaska 99611-7794 ~ Telephone: 907-283-7535/FAX: 907-283-3014 tl~JJ.~ 1992 U=Urgent: 2005 PROJECT NEEDS ASSESSMENT SCHEDULE The project cannot be reasonably postponed because it is necessary to correct a condition dangerous to public health, safety, or welfare --or- The project is required to maintain a critically needed program--or- The project is required to meet an emergency situation. ' E=Essential: N=Neeessary: D=Desirable: A=Acceptable: The project is required to complete or make fully useable a major public improvement --or- A "Desirable" project that pays for itself. Projects which should be carried out within a £ew years to meet clearly anticipated needs -or- Projects that will replace unsatisfactory or obsolete facilities --or- Projects to remodel existing buildings. Adequately planned projects that could expand existing programs or initiate new ones --or- Projects that convert existing facilities to other uses. Adequately planned projects that could be postponed if budget reductions are necessary, without detriment to present operations. DF=Deferrable: Projects that should definitely be postponed or eliminated from the current capital program since the overall need for the project is questionable, adequate planning has not been done, or timing is wrong. CITY OF KENAI PROJECT NOMINATION WORKSHEET Project Title: City of Kenai Maintenance Shop Site Remediation Project Description: The city maintenance shop area has been identified as a contaminated site. The project will remove and treat contaminated soils, install sewers to transport floor drainage and domestic waste to the city sewer system, and remove other sub-surface materials for proper disposal. Various site investigations have been prepared and a work plan for cleanup .is being pr~ared. Other funding has also been applied for. Project Justification: We have spent several years preparing studies, installing monitoring wells, collecting samples and miscellaneous work. ADEC has requested that actual remediation work begin. Some of the cleanup standards have become less stringent, making it a good time to begin. Cleanup of this site will also lessen future city financial unknown liabilities. Estimated Project Costs: Construction or purchase cost: $1,000,000 Annum maintenance and operation cost: $10,000 Other major cost items: Unknown Estimated Effects on Municipal Budget: The initial cleanup will be costly and could affect future budgets depending upon funding sources. The cleanup, however, will remove a large potential financial liability as noted in recent audits. An on going cost for long term monitoring and testing will be required. Recommended Funding Sources: Alaska Legislative Grant (current available funds), ADEC Matching Grant (applied for), ADEC loan, City General Fund, Special Revenue Funds. CITY OF KENAI PROJECT NOMINATION WORKSHEET Project Title: Kenai Vehicle Maintenance Facility Project Description: The project would construct a new 24,967 square foot vehicle and equipment maintenance building. The facility would have three new equipment/vehicle maintenance bays, a welding area, wash bay, tire area. offices, rest rooms, parts storage, building maintenance shop area, miscellaneous storage, etc. A preliminary design has been prepared, with a cost estimate prep~~ from schematics in 1998. The project costs reflect anticipated cost increases to 2006. This project could be scaled down in size and/or redesigned to achieve cost savings. Project Justification: The present original shop facility was constructed in the 1960's and has been added on to with building additions and connexes over the years. This thcility is too small and inadequately equipped to maintain the cit vehicie equipment, and small eaui men _ . Y , heavy _ p t fleet. Some of the larger eqmpment will not fit into the building and lack of space does not allow for efficient maintenance. The building does not have a modem washroom and substandard electrical and mechanical systems. Estimated Project Costs: Construction or purchase cost: $4,500,000 ~nnual maintenance and operation cost: $100,000 Other major cost items: Equipment included-some existing equipment to be moved from existing facility. Estimated Effects on Municipal Budget: An increase in the City General Fund budget should be expected commensurate with other buildings of this size. Personnel additions are not expected initially. Recommended Funding Sources: City General Fund, grants, Special Revenue Funds CITY OF KENAI PROJECT NOMINATION WORKSHEET Project Title: Kenai Community Library Renovation/Addition Project Description: The project adds 4043 square feet at ground level for a new hildren s/juvemle area, restrooms, and elevator to the 3222 square feet second level, whic. h would be unfinished space usable for storage and possibly other activities.' A pomon of the existing building will be renovated to create a new Librarian office and workroom, and reception area. Future phases would have the ability to finish the upper level and add another 3092 square feet at ground level. Schematic ievel design drawings and a cost estimate were completed in early 2002. Project Justification: (Completed by Librarian and Library Commission) Estimated Project Costs: Construction orpurchasecost: $1,900,000 Annual maintenance and operation cost: $20,000-50,000 Other major cost items: Furnishings Estimated Effects on Municipal Budget: The City General Fund would increase for maintenance and operations approximately proportional to the increase in square footage for the building. Some increase in revenues may be seen through increased user fees. Recommended Funding Sources: City General Fund, any combination of grants available, and Friends of the Library funds. PROJE~T ~OMI~TIO~ ~O~HEET Project Fit/e: Ci~ Hall HVAC Improvements Project De, cr~n~n: Kenai City Hall cons~ction w~ completed in 1981. ~e c~ent HVAc system does not pro.de ad~uate heating capaci~ under wint~ Conditio~ or cooling capacity under s~mer conditions. Also, air exCh~ge St~d~ ~e not being met by the existing system for ~ O~ce w~ pr~~~ outlining en~roment. In 2001 ~ ~alysis of the syst~ Pr~~ed and en~ne~n~eC°~endations for improv~ents. Pl~s develops. A ~st estimate w~ ~so Project jU~~ca~n: Pmp~ consol of the H~AC system to provide uni~o~ and ventilation is a const~t challenge with the present system. ~e lack of air heating conditioning ~ proper temperature consol requires the use OFseveral F~s duffng sU~er months ~ individual employee unit heat~ in the winter to pro,de a suitable working climate. Prop~ air exch~ge office Working climate. ~d ~l~tion ~e also quesffonable in today's Es~ated Project Con~ac~on orparch~e co~: $1~0,000 ~na~ ~aintenance and opera,on co~: Other ma]or co~ items: Un~own ~~ated Ef~cts on Manicipal Genera/F~d. On Badger: ~~ imp~v~~ Would i going mainten~ce to a more efficient system, op~a~on should b ~-~ · mpact the e .,,uumal, or reduced, due Rec°~en~e~ Funding ~oUrces: General Fund, ~~ts CITY OF KENAI PROJECT NOMINATION WORKSHEET Project Title: Public Safety Garage Project Description: Enclose, insulate, and provide minimal heat in the existing carport at the Public Safety Building. Automatic doors with remote actuation and personnel doors would be installed where necessary. Project Justification: During the winter months, police vehicles sit outside under the carport or in the open parking area. In order to have vehicles respond expeditiously to calls, they should be kept warm and frost-fi'ce. Many times during cold weather, offic~ must keep their cars running while in the station in order to be ready if called. Estimated Project Costs: Construction or purchase cost: $100,000 Annual maintenance and operation cost: $2,000-3,000 Other major cost items: Unknown Estimated Effects on Municipal Budget: Minimal yearly utility and maintenance c.o~t increase. Recommended Funding Sources: General Fund, grants CITY OF KENAI PROJECT NOMINATION WORKSHEET Project Title: City Storage Facility Project Description: A combination heated/unheated city storage facility. Each city department would have a heated, secure area for storage, and another outside covered area for storage of vehicles, small equipment, and miscellaneous items. Project Justification: Several city departments are in need of storage. This facility would provide the additional needed storage, especially leading up to our surplus auction. We also have high value vehicles, small equipment, and miscellaneous supplies that are in the weather year around. Estimated Project Costs: Construction or purchase cost: $300,000 Annual maintenance and operation cost: $3000-$5000 Other major cost items: unknown Estimated Effects on Municipal Budget: Minimal yearly utility and maintenance cost increase. Recommended Funding Sources: General Fund. .....- CITY OF KENAI PROJECT NOMINATION WORKSHEET Project Title: Senior Center Garage Project Description: Construct a heated garage at the Senior Center to house the Senior Program vehicle fleet. Project Justification: The City currently has five vehicles used in the Senior Program. No indoor, heated space is available to store these vehicles; consequently they are exposed to the weather and risk being vandalized. Estimated Project Costs: Construction or purchase cost: $2~0,000 Annual maintenance and operation cost: $3000-5000 Other major cost items: Unknown Estimated Effects on Municipal Budget: Minimal yearly utility and maintenance cost increase. Recommended Funding Sources: General Fund, grants CITY OF KEN-A1 PROJECT NOMINATION WORKSHEET Project Ti~: . Project Description etion of walkway for ADA access to lay ui menL Project Justification: _ Much of the ia e ui merit is beeomin~ outdated and should Estimated Project Costs: Construction or purchase cost: $225 00.0. Annual maintenance and operation cost: $1 000 Other major cost items: F~s. timated £ffec~ on. Municipal Budget.'$houid be a savin over the ion~ term Recommended Funding Sources: L ' iative LWCF General Fund CITY OF KENAI PROJECT NOMINATION WORKSHEET Project Title: Kenai Outdoor Sports Complex Project Description: Development of auuroximately 55 acres of raw uroperty for a sports complex to include: four (4) Little/St League baseball fields~ three (3) Little League softball fields, one ~ 1) storage facility~ one (1) concession facility~ two' (2~restr~oms~ irrigation wells~ play area and campground. Project :lusti~'tcation: To create a sports complex all contained within one area that will attract multiple tournaments~ inner-league play and family,gatherings throughout the summer months. Consolidation of spore fieMs into one area woMd assist our maintenance efforts as well Estimated Project Costs: Construction or purchase cost: 2.0 Million .Construction Cost Annual maintenance and operation cost: Otker m~or cost items: $60~000 mower and Sl0~000 sprinkler etsuipment ~ E~ftc~ on Mnnicipal Budget: Complex would necessitate hiring additional nersonnei to handle routine bah field maintenance, turf mowing and routine park maintenanee~ .. Recommended Funding So~: .$..S00~000 Land & Water Conservation Fund & 1.5 million General Fund, ~iative. ..._.. CITY OF KENAI PROJECT NOMINATION WORKSHEET Project Description: This project will accomplish the design and construction of treatment upgrades at Wellhouses 1, 2, 3, and 4 to reduce arsenic, manganese, iron, and color to below the MCLs. Wells 1, 2, and 3 were constructed in 1970, 1978, and 1997 before an arsenic MCL recluction was foreseen. The components of the system' upgrades may include tanks for multimedia filtering, storage, and surge/backwast], pumps, chemical injection pumps, electrical contmt panels, air blower units, flow meters apparatus, and SCADA controls. Building add-ons would be required. The primary concern at WH 2 is color (from orgainics) which may require a sewer line or settling lagoon for backwash water. Project ~ustification : If the upgrades are not completed, the city's mun/cipal water sup I will ex Maximum Contamin~t Lev · P y ceed the new el, MCL, for arsemc ~n pubhc drinking water effecuve tn 2006. The arsenic levels found to date exceed the new MCL of 0.01 rog/l: Well I @ 0.02 rog/l, Well 3 @ 0.026 rog/l, and Well 4 (not in service) @ 0.038 mg/l. Secondary standards which will also continue to be exceed the MCL's are Manganese (0.076 rog/l, mci 0.05), Iron (.41 rog/l, mci 0.30 rog/l), and color (71 color units, mci 15). Estimated Project Costs: Construction or purchase cost: $ 2 455 000 Annual maintenance and operation cost: $ 24.000 Otker major cost items: Estimated Effects on Municipal Budget: It would increase the ~but not tl~e Gene.-... ~,..--. -~, ....... Water and Sewer · ~--: .......... -,, r uau m me Munici al ~.o ~e:~c~~need~edFu#di.E Sources= 500/o or $1 227 500 from ADEC Manic' Cnma t'..,,--, t',,~_ ~' . I al _ w/3,1t._~~jean Dro~ram~ or Direct~--2-~-'-, .... ..---.,~ --,,m.~.~tv uunas or the slatlYe ~rant, Keith Komel/s September 21, 2005 CITY OF KENAI PROJECT NOMINATION WORKSHEET Project Title: New Exit Road [or the Kenai Boating Facili.tv. Project Description' This project is to construct a new road from the Boating Facility. east to Bridge Access Road. Project Justification: Personal dip net fishermen from all over the state use the Boat Launch Road, parking lot, and launch ramps. Over 15,000 dip net permits for households are issued each year, and over 100,000 fish are caught in this Kensi River fishery.. The City Boat Facility handles a lot of this fishery. This project will improve the traffic pattern and the overall operation of the Boating Facility. At times, the line of vehicles with boats or trailer~ extends down Boat Launch Road almost to Bridge Access Road. This presents many problems of access on this narrow road. Users often have to exit the facifity and drive down Bridge Access Road to find a place to turn nround and then back to Boat Launch Road to get in line to retrieve their boats. A new one-way exit from the facility would allow users with their boats to exit directly or allow vehicles with a trailer to make a loop to the line on Boat Launch Road to retrieve their boa~s. Estimated Project Costs: Construc~on or purchase cost: $ 300~000 Annual maintenance and operation cost: none Other major cost items: II II Estimated Effects on Municipal Budget.. I node Recommended Funding Sources: City General Fund (From the revenue received from the dl net fish~n arkin and ! Keith Komelis September 2 I, 2005 CITY OF KENAI PROJECT NOMINATION WORKSHEET Pro[ect Title: Mommsen Subdivision. Street, Curb & Gutter, and fVater Improvements New pavement with curbs and gutters for: First Street and Second Street between California Avenue and Florida Avenue California Avenue and Florida Avenue Replace existing old small asbestos water mains with new water main lines. The streets and curbs and gutters in this section of Mommsen Subdivision are falling apart. They are past the point of repair and must be completely replaced. The water system in Mommsen was small community system that was turned Over to the city. The mains are small and the pipes are old asbestos cement. They break very easily and need to be replaced. Estimated Pro ~ect Costs: Constnt~n or purchase cost: $ 500 000 Hnnual maintenance and operation cost: Reduction of nresent costs Otlter major cost items: · Upgrading the streets and water system would reduce the existing maintenance costs. .. Recommended Fundin Sources: State of Alaska City of Kenai Kcith I(omclis September 21, 2005 CITY OF KENAI PROJECT NOMINATION WORKSHEET Project Title:_ Project Description: This project is to replace infiltration basins with underground storm drains and/or improve the infiltration basins, if possible. The streets that we have had problems with include Lake Street, Windward Drive, Equinox Way, Inlet Woods Drive, Channel Way, Woodside Avenue, Toyon Way,'Pine Avenue, and others. Project Justification: The topography of large areas within the City of Kcnai is rather fiat which has caused many drainage problems. Instead of constructing miles of expensive storm drains and dealing with fi'eezing lines and possible lift station problems, the city built many infiltration basins. The surface water collects at these infiltration basins and dissipates into the ground. Unfortunately, during certain times of the year these infiltration basins will not take all of the water. This happens when the ground is frozen around the basins and we have heavy rains. It also happens when the ground water table is high and therefore cannot except any more water. We then have flooding is the low spots near the basins. Estimated Project Costs: Construction or purchase cost: $ 375.000 Annual maintenance and operation cost: Reduces existing costs Other major cost items: Estimated Effects on Municipal Budget: Reduces time and expense on ex_istinp Recommended FundingSources: State Direct Le islative Bud et K¢ith Komelis September 21,200:5 CITY OF KENAI PROJECT NOMINATION WORKSHEET Project Title: Chip and Seal Pavement Upgrades Chip and Seal Coat of existing paved streets in: Old Town Central Heights Subdivision Inlet View Subdivision Redoubt Subdivision Woodland Subdivision The last time the city seal coated these streets was 1988. The streets in these subdivisions need chip and seal coat improvements to extend the life of the pavement. Estimated l~ro ~ect Costs: Construction or purchase cost: $ 550 000 ~4nnual maintenance and operation cost: Reduction of nresent costs. Other major cost items: existing maintenance costs. Upgrading these streets would reduce the Recommended Fundin Sources: . State of Alaska CRy of Kenai Keith Komelis Sgptember 21, 2005 CITY OF KENAI PROJECT NOMINATION WORKSHEET Proiect Title: Wildwood Drive and Highland Subdivision Pavement Replacement Proiect Description: New pavement for: Wildwood Drive Silver Salmon Drive and King Salmon Drive in Highland Subdivision Proiect Justification: Wildwood Drive and Silver Salmon Drive and King Salmon Drive in Highland Subdivision are falling apart. They are past the point of repair and must be completely replaced. Estimated Project Costs: Construction or purchase cost:.., $ 600:000 Annu~ maintenance and operation cost: Reduction of pre~ent costs. Other major cost items: Estimated Effects on Municipal Bud. get: Upgrading these streets would reduce the existing maintenance costs. Recommended Funding Sources: Stnte of Alaska City of Kenai Keith Kom¢lis September 21, 2005 CITY OF KENAI PROJECT NOMINATION WORKS~ET Project Title: Project Description This project is to construct a multi-purpose erosion control structure and trail that will run for approximately one mile along the base of the Kenai bluffs. Preliminary planning suggests armor rock and riprap for erosion control with a coastal trail on top. It will begin at Kenai Avenue, at the mouth of the Kenai River, and progress along the riverbank to a new trailheacl and parking area located just off Bridge Access Road. Project Justification: This erosion control project will provide needed relief to the City from the ongoing erosion of the bluff and associated property losses including roads, water, sewer, storm drainage, and land. The trail will provide a scenic walkway within the City of Kenai with easy, safe beach access down the bluff at several locations. A scenic estuary area will be crossed with a bridge, and periodic ramps and rest areas along the trail will provide handicapped accessibility and opportunities for wildlife viewing. F,$tim ated Project Costs: Construction orpurchase cost: $_~~14 000.O00 ~lnnual maintenance and Other major cost items: .... ~ - Estimated Effects on Municipal Budget:~ te the trail i nanee and clean u · us nn rock r costs nn o e e lneement. Recommended Funding Sources: 70% Federal Government _- $ 9. 800 2 o 000 Keith Komelis September 21, 2005 October 20, 2005 Kenai Community Library Addition Project justification The need for additional library space has been discussed and studied for approximately ten years. A needs study done by members of the library commission in 1995 indicated an additional 15,400 square feet would be needed to bring the building up to a standard for the population and future five-year population growth. Many of the activities held in the library (especially the children's and family programs) do not have adequate space. More children and families are participating than can be comfortably accommodated. In some instances, fire codes have been in question. Access for ADA compliance is lacking for use of a number of the library resources (videos, CD's, etc Use of computers by the public has been increasing significantly in the past years and recommended physical space is no longer available. Shelving for books and other materials storage is minimal. Areas for individual studies by adults and students are completely lacking. AGENDA lie," KENAI CI1T COI~CI~- I~-~0i,AR OC?OBER B, 2005 7:00 P.M. KENAI CITY COUNCIL CHAMBERS htr: www. ci.kenai.ak, us ITEM A: CALL TO ORb 1. Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. Consent Agenda *All items listed with an asterisk (*) are considered to be routine and non- controversial by the oC~hnf~,_ _.an~ d will b,e approved by one motion. There will be no separate discussion c ~ems uruess a council member so requests, in which case the item will be removed from the consent agenda and considered in its normal sequence on the agenda as part of the General Orders. , SCHEDULED PUBLIC COMMENTS (10 minutes) Larry Lewis, Alaska Department of Fish/is Crame -- USFW/Private Stewardship Grants Program-- Human/Bear Cohabitation F. DeWayne Craig-- Water/Sewer Assessments, Bluff View Condomim'ums, 406 $. Forest Drive. Gayle Robinson -- Intergenerational Projects (Senior Hi~ School Students/Elders). ITEM C: ITEM D: ITEM E: ITEM F: ITEM G: UNSCHEDULED PUBLIC COMMENTS (3 minutes) BOARD AND KENAI CHAMBER OF COMMI/IRCE PUBLIC HEARD/OS Ord/nance No. 2124-2005 -- Increasing Est/mated Revenues and Appropriations by $6,388 in Two Sen/or Citizen Funds. Ordinance No. 2125-2005 -- Amend/ng the Official Kenai Zon/ng Map by Rezon/ng Tract A and Tract B, Gusty Subdivision, Addition No. 2, From Conservation (C) to General Commerc/al (CG). . *Regular City Council Meeting of September 21, 2005. ITEM H: _ OLD BUSINESS ITEM I: e NEW BUSINESS Bills to be Ratified Approval of Purchase Orders Exceeding $2,500 *Ordinance No. 2126-2005 -- Increasing Estimated Revenues and Appropriations by $2,043.75 in the General Fund for a Grant From the Rasmuson Foundation Art Acquisition Initiative. . 8. *Ordinance No. 2127-2005 -- Increasing Estimated Revenues and Appropriations by $15,000 in the General Fund for Shop Repair and Maintenance. Approval-- Assignment/~en~ent of Lease/Timothy & Linda Mitchell to Budget Rent a Car of Anchorage, Lot 5, Block 5, General Aviation Apron. Approval-- Assig~ment of Lease/Garrison Corp. d/b/a Budget Car Rental to Budget Car Rental of Anchorage. Approval -- Separation Agreement with Linda L. Snow. Discussion -- a. Schedule Work Session / Paul Gray -- "Explo~g Kenai." b. Confirm October 25, 2005 Work Session/Airport Supplemental Plan. Discussion -- Capital Improvement Project Draft Plan ITEM J: COMMISSION/COMMITTEE REPORTS le 2. 3. 4. 5. 6. 7. Council on Aging Airport Commission Harbor Commission Library Commission Parks & Recreation Commission Planning & Zoning Commission Miscellaneous Commissions and Committees a. Beautification Committee b. Alaska Municipal League Report c. Arctic Winter Games d. Stranded Gas Committee ITEM K: REPORT OF THE MAYOR ITEM L: ,ADMI~ST~TION I~RPORTS 1. City Manager 2. Attorney 3. City Clerk ITEM M~ DISCUSSION 1. Citizens (five minutes) 2. Council .F2~CUTIVE SESSION -- Personnel issues. ITEM N: ADJOURNMENT AGENDA KENAI CITY COUNCIL- REGULAR MEET~G OCTOBER 19, 2005 7:00 P.M. KENAI CITY COUNCIL CHAMBE~ http://www, ci. kenai, ak.u s ITEM A: CALL TO ORDER . 2. 3. 4. 6. 7. Pledge of Allegiance Roll Call CERTIFICATION OF ELECTION ADMINISTERING OF OATHS OF OFFICE ELECTION OF VICE MAYOR Agenda Approval Consent Agenda *All items listed with an asterisk (*) are considered to be routine and non- controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a council member so requests, in which case the item will be removed from the conaent agenda and considered in its normal sequence on the agenda as part of the General Orders. ITEM B: . , SCHEDULED PUBLIC COMM~-NTS (10 minutes) Larry Peek, Architect and James McConnell, Project Coord/nator for Senior Connection, Inc. -- Assisted Living Project Update Rick Baldwin-- KEDS Update , ITEM C: ITEM D: ITEM E: ITEM F: Sharon Vannatta -- Kenai Community Library/Usage of the Library. UNSCHEDULED PURLIC CO_M___M~-NTS (3 minutes) .REPORTS OF KPB ASSEM_nLY, L~'-C-ISLATOI~_~ AND_ COUNCH~__~ REPORTS OF KENAI CONV~-NTION & VISITORS ~OAkD AhD KENAI C!~_ _M_n~.R OF CO__ _MMv_ .RC~ PUBLIC IIEARINGS Ordinance No. 2126-2005 -- Increasing Estimated Revenues and Appropriations by $2,043.75 in the General Fund for a Grant From the Rasmuson Foundation Art Acquisition Initiative. Ordinance No. 2127-2005 -- Increasing. Estimated Revenues and Appropriations by $15,000 in the General Fund for Shop Repair and Maintenance. e Resolution No. 2005-47 -- Adopting an Alternative Allocation Method for the FY06 Shared Fisheries Business Tax Program and Certifying that this Allocation Method Fairly Represents the Distribution of Significant Effects of Fisheries Business Activity in Cook Inlet. ITEM G: MINUTES , *Regular City Council Meeting of October 5, 2005. ITEM H: OLD BUSINGS ITEM I: NEW BUSINF~S 3~ Bills to be Ratified Approval of Purchase Orders Exceeding $2,500 *Ordinance No. 2128-2005 -- Increasing Estimated Revenues and Appropriationa by $6,200 in the General Fund for a Library Grant. *Ordinance No. 2129-2005 -- Increasing Estimated Revenues and Appropriations by $6,555.55 in the General Fund for a Boys & Girls Club State Grant. , *Ordinance No. 2130-2005 -- Enacting KMC 1.15'130 Entitled, "Telephonic Participation," Which Allows and Establishes Rules for Council Members to Telephonically Participate in Council Meetings. , Discussion -- Council/Commission Liaison Assignments /~~~ 7. Discussion-- 2005 Dip Net Fishery Report ITEM J: COMMISSION/COMM!TT~'-~. I~-PORT~ . 2. 3. 4. 5. 6. 7. Council on Aging Airport Commission Harbor Commission Library Commission Parks & Recreation Commission Planning & Zoning Commission Miscellaneous Commissions and Committees a. Beautification Committee b. Alaska Municipal League Report c. Arctic ~Winter Games d. Stranded Gas Committee ITEM K: RRPORT OF THE MAYO ITEM L: ,, ADMINISTRATION REPORTS 1. City Manager 2. Attorney 3. City Clerk ITEM M: DISCUSSION 1. Citizens (five minutes) 2. Council EXECUTIVE SESSION-- None Scheduled ITEM N: ADJOURNMENT LIBRARY COMMISSION Meets First Tuesday Kenai City Council Chambers 7:00 p.m. Commission Member Name and Address **Kathy Heus 4540 Kenaitze Court AK 99611 *Emily DeForest P.O. Box 1326 ~ai, AK 99611 AK 99611 Eileen Bryson 1205 Third Avenue AK 99611 AK 99611 Bob Peters P.O. Box 24 AK 99611 Carol Brenckle 130 Trading Bay Rd, Ste. 340 AK 99611 Council Member Bob Molloy 110 $. Willow Street, Suite 1'01 AK 99611 *Chair **Vice-Chair Home Phone 283-7930 283-4780 283-4428 283-9106 283-4994 283-7102 Business Phone 283-4343 283-7373 Email Address e_milyd~,ptialaska, net e-brvson(a'.~kpbsd, k 12.ak. u s b_luffnet(~,ptialas _ Term Ends 2007 2007 2008 2008 20O8 2006 20O6 (zo/~o/~oos)