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HomeMy WebLinkAbout2007-05-01 Library Commission PacketKENAI LU3RARY COMMISSION KENAI COUNCIL CHAMBERS MAY I, 2007 7:00 P.M. AGENDA ITEM 1: CALL TO ORDER & ROLL CALL ITEM 2: AGENDA APPROVAL ITEM 3: APPROVAL OF MEETING SUMMARY -- April 3, 2007 ITEM 4: PERSONS SCHEDULED TO BE HEARD ITEM 5: OLD BUSINESS a. Discussion -- Goals cX Objectives b. Diseussion -- Non-Resident Library User Fees ITEM 6: NEW BUSYNESS ITEM 7: REPORTS a. Director b. Friends of the Library c. City Council Liaison ITEM 8: COMMISSION COMMENTS/QUESTIONS ITEM S: PERSONS NOT SCHEDULED TO BE HEARD ITEM 10: INFORMATION a. Kenai City Council Action Agendas of April 4 and 18, 2007. ITEM 11: ADJOURNMENT PLEASE CONTACT US IF YOU WILL NOT BE ABLE TO ATTEND THE MEETING: CAROL -- 283-8231 OR, MARY JO -- 283-4378 AGENDA ITEM 1: CALL TO ORDER & ROLL CALL ITEM 2: AGENDA APPROVAL ITEM 3: APPROVAL OF MEETING SUMMARY -- March 6, 2007 ITEM 4: PERSONS SCHEDULED TO BE HEARD ITEM 5: OLD BUSINESS ITEM 6: NEW BUSINESS a. Discussion -- Membership fees for non-residents b. Discussion -- Commission goals and objectives ZTEM 7: REPORTS a. Director b. Friends of the Library c. City Council Liaison ITEM S: COMMISSION COMMENTS/QUESTIONS ITEM 9: PERSONS NOT SCHEDULED TO BE HEARD ITEM 10: INFORMATION a. Kenai City Council Action Agendas of March 7 and 21, 2007 b. 2/27/07 J. Williams letter in support of proposed library expansion ITEM 11: ADJOURNMENT KENAI LYBRARY COMMISSION KENAI COUNCIL CHAMBERS APRIL 3, 2007 7:00 P.M. CHAIR BOB PETERS, PRESIDYNG MEETING SUMMARY ITEM 1: CALL TO ORDER & ROLL CALL Chair Peters called the r confirmed as follows: Commissioners present: Commissioners absent: Others present: A quorum was present. neeting to order at approximately 7:05 p.m. Roll was K. Heus, E. DeForest, E. Bryson, B. Peters, R. Gilman (arrived at 7:07J and C. Brenckle (arrived at 7:13). C. Cook Council Member L. Swarner and Library Director M. Joiner ITEM 2: AGENDA APPROVAL MOTTION: Commissioner Heus MOVED to approve the agenda as presented and Commissioner Bryson SECONDED the motion. There were no objections. SO ORDERED. ITEM 3: APPROVAL OF MEETING SUMMARY -- March 6, 2007 MOTION: Commissioner DeForest MOVED to approve the meeting summary of March 6, 2007 and Commissioner Bryson SECONDED the motion. There were no objections. SO ORDERED. ITEM 4: PERSONS SCHEDULED TO BE HEARD -- None. ITEM 5: OLD BUSINESS A brief discussion took place related to questions for the scientific survey, though the item did not appear on the agenda. Council Member Swarner will follow up on the issue. ITEM 6: NEW BUSINESS 6-a. Discussian -- Membership Fees for Non-Residents Discussion followed during which comments included: • Amounts charged for non-residents in other communities. • Opposition to charging fees from any other borough entity. • Recommendation to charge out-of-state residents. • Libraries should be free. • Questions of staff time involved in collecting fees and if monies collected are tracked. Suggestion circulation be limited to non-residents. MOTION: Commissioner Brenckle MOVED to recommend to charge $25 for atwo-year card for out-of-state residents who are not City of Kenai property owners. Commissioner Gilman SECONDED the motion. VOTE: Heus Yes DeForest Yes Gilman Yes Bryson No Peters I yes Brenckle Yes Cook Absent MOTION PASSED. 6-b. Discussion -- Cormnission Goals and Objectives Director Joiner presented the 2003/2004 Goals & Objectives for updating. Heus stated her desire for reconsideration of the fee charge motion explaining she felt charging fees could escalate from out-of-state residents to non-Kenai residents. A brief discussion followed. MOTION TO Conunissioner Heus MOVED to reconsider the previously passed motion regarding fees. Comnussion Brenckle SECONDED the motion. VOTE: Heus Yes DeFrest Yes ;Gilman No B son No Peters No ! Brenckle No Cook Absent MOTION FAILED. ITEM 7: REPORTS 7-a. Director --Joiner summarized her report noting calendar events, discussion automation systems, and, noted the State Law Librarian would like to place a computer in the Kenai Library while the courthouse addition is under construction. LIBRARY COMMISSION MEETING APRIL 3, 2007 PAGE 2 7-b. Friends of the Library -- Heus reported on membership efforts; donation of books; intention to continue its support of the Library gardener with a stipend; and, noted intended participation in the Fourth of July parade. 7-c. City Council Liaison -- Council Member Swarner noted the budget hearing would be held April 10, reviewed items on the April 4 council agenda, and, suggested an article be included in the newsletter regarding donation of magazines to the Library. ITEM S: COMMIES%ON COMMENTS/QUESTIONS Gilman noted everything seemed to be going well. Breanckle reported she would be absent from the June Commission meeting. Bryson noted she believed libraries are for making people love books. DeForest noted her great-great-grandchildren now use the library. ITEM 9: PERSONS NOT SCHEDULED TO BE HEARD -- None. ITEM 10: YNFORMATYON 1Q-a. Kenai City Council Action Agendas of March 7 and 21, 2007 10-b. 2/27/07 J. Williams letter in support of proposed library expansion YTEM 11: ADJOURNMENT MOTION: Commissioner Heus MOVED to adjourn and Commissioner Brenckle SECONDED the motion. There were no objections. SO ORDERED. There being no further business before the Commission, the meeting adjourned at approximately 7:42 p.m. Meeting summary prepared and submitted by: Carol L. Freas, City Clerk LIBRARY COMMISSION MEETING APRIL 3, 2007 PAGE 3 I~Sa KENAY COMMUNITY LIBRARY GOALS & OBJECTIVES Zoos/aoo4 GOAL A: Review and implement building plan of the library annually. Objective L• Continue to review the facility to assure compliance with the Americans With Disabilities Act. Objective 2: Continue to support expansion of library facilities. GOAL B: Make recommendations to the Library and Council to improve library services and continue to provide quality services to the cstizens of Kenai as measured by the City of Kenai and Library Patron Survey. Objective 1: Reinstitute Sunday hours. Objective 2: Support budget increases as they become necessary for additional library personnel and services. Objective 3: Promote recruitment of library volunteers to support library staff. Objective 4: Support the Friends of the Library in its efforts to increase community and corporate support of the library and its services. Objective 5: Promote state/city funding to support in interlibrary loans. Objective 6: Continue to expand communications and access to other libraries and resources via computer networking, telecommunications, and federal grants. Objective ~: Continue to promote mini-workshops to enable patrons to become familiar with various services and electronic technologies. Objective 8: Continue to promote utilization of facilities by library-related groups. Objective 9: Continue recognition of efforts made by volunteers and paid staff. Objective 10: Increase public awareness of the library and its services through local media. Objective 11: Continue the usage of commercial services and the addition of loan programs to include compact audio discs, computer software, books on tape, and educational video cassettes. Objective 12: Promote funding for needed reference services. Objective 13: Continue school contacts in cooperation with schools and increase - access of library service to chlldren. Objective 14: Support services to patrons with special needs. Objective 15: Adapt strategies and procedures to include culturally sensitive library practices. Objective 16: Provide support for library services for Wildwood inmates. GOAL C: Make recommendations to the Cauncil regarding capital and other improvements to the library. Objective 1: Increase the library equipment/materials in Fiscal Year 2003/2004. Priority list of equipment is as follows: Library furniture Video and audio compact disc players Upgrade computer terminals to most recent operating systems. Closed-circuit T.V. Provide fiber optics for faster Internet connections. Objective 2: Promote funding to add video conference capabilities and equipment in the library. Obiective 3: Upgrade the catalog/circulation system to allow networking with other libraries statewide. Accomulishments: Facility brought uZto compliance with Americans With Disabilities Act. Completed computer upgrades for the library. New Text Underiined; (DELETED TEX I' BRACKE'fEDJ 2003/2004 LIBRARY COMMISSION GOALS & O&JECTIVES JUNE 3, 2003 PAGE 2 - KENAI CITY COUNCIL MEETING APRIL 18, 2007 PAGE 8 H-7. Approval -- Rescission of Lease/Lot 8, Block 2, Cook Inlet Industrial Air Park -- Julie Latta, d/b/a Kenai Airport Hotel. MOTION: Council Member Molloy MOVED for approval of the Rescission of Lease and Council Member Eldridge SECONDED the motion. VOTE: *Student Representative DeMello: Yes Porter Yes Moore Yes Swarner Yes Eldridge ~ Yes Ross Yes ~ Molloy_ -_ _ Yes Boyle Yes - ~ j MOTION PASSED UNANIMOUSLY. H-8. Approval -- Kenai Municipal Library, Non-Alaska Resident Fee. MOTION: Council Member Swarner MOVED to establish a $25.00 user fee for out-of-state residents using the Kenai Municipal Library for atwo-year period and Kenai property owners with a primary residence out of state would be exempt of the fee. Council Member Moore SECONDED the motion. Discussion followed with discussion including: • Difference between out-of-state users and in-Borough but non-city resident users. • Difficulty in identifying City of Kenai residents due to U.S. Postal Service addressing . • Fee would assist in covering costs of books lent to out-of-state users and not returned prior to their leaving the area. • The fee would be charged only for checking out books (including audio books). Bob Peters, Library Commission Chair -- Reported the purpose of the fee would be to recover funds for non-returned books. MOTION: I Council Member Ross MOVED to return the issue to the Library Commission and discuss a fee for out-of-area (non-Kenai Peninsula residents) as well as the out-of-state users for purposes of discussion. Council Member Eldridge SECONDED the motion. KENAI CITY COUNCIL MEETING APRIL 18, 2007 PAGE 9 VOTE: *Student Representative DeMello: Yes Porter ;Yes ~ Moore Yes Swarner Yes Eldridge ~ Yes Ross I Yes Molloy Yes Boyle Yes j MOTION PASSED UNANIMOUSLY. Administration was requested to submit an estimate of dollars associated with the fee for out-of-state and out-of-area users and what amount of actual book losses have there been during the last year or so when the issue is returned to council. BREAK TAKEN: 8:05 Y.M. BACK TO ORDER: 8:15 P.M. YTEM I: COMMESSION/COMMITTEE REPORTS I-1. Council on Aging -- Councff Member Boyle noted the April 5 meeting summary was included in the packet and reported the membership discussed proposed by-law changes, is recommending the monthly meeting is held on the second Thursday of the month, and discussed Meals-on-Wheels fundraising events. I-2. Airport Commission -- Council Member Molloy reported on discussions which took place at the joint work session of the Airport Commission and Council related to the Kenai Municipal Airport Supplemental Plan. d-3. harbor Commission -- No report. I-4. Library Commission -- Council Member 5warner reported the April 3, 2007 meeting summary was included in the packet and noted it was National Library Week. I-5. Pazks & Recreation Commission -- Council Member Moore reported the April 5, 2007 meeting summary was included in the packet; noted Dale. Sandahl was elected as Chair, Todd Wortham Vice Chair; the membership recommended purchase of a new Zamboni for the multipurpose facllity; and, the membership recommended the Commission meet quarterly. I-6. Planning & Zoning Commission -- Council Member Ross reported Rita Smagge was sworn in as a commissioner and no public hearings were held during the April 11 meeting. I-7. Miscellaneous Commissions and Committees IkaM iea. AGENDA KENAI CITY COUNCIL -REGULAR MEETING APRIL 4, 2007 7:00 P.M. KENAI CITY COUNCIL CHAMBERS http: / /www.ci.kenai.ak.us ITEM A: CALL TO ORDER l . Pledge. of Allegiance 2. Roll Call 3. Agenda Approval 4. Consent Agenda *All items listed with an asterisk (*) are considered to be routine and non- controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a council member so requests, in which case the item will be removed from the consent agenda and considered in its normal sequence on the agenda as part of the General Orders. ITEM B: SCHEDULED PUBLIC COMMENTS (10 minutes) ITEM C: UNSCHEDULED PUBLIC COMMENTS (3 minutes) ITEM D: REPORTS OF KPB ASSEMBLY LEGISLATORS AND COUNCILS ITEM E: PUBLIC HEARINGS (Testimony limited to 3 minutes per speaker.) 7~D 1. Ordinance No. 2216-2007 -- Increasing Estimated Revenues and /~~fo7 Appropriations by $3,650,322 in the Runway Safety and Improvements Capital Project Fund. (Clerk's Note: Ordinance No. 2216-2007 was postponed at the March 27, 2007 Council Meeting. The motion to approve the ordinance is active.) ~~.Zr~,Cp( 2. Ordinance No. 2219-2007 -- Amending KMC 21.15.190 by Adding a ~C"gl7ddC~t/ New Subsection (d) to Allow a Lease Applicant to Request a Contractual Right to Purchase the Leased Property at Fair Market Value Within Twelve Months After Completion of the Development as Detailed in the Lease's Development Schedule. ~m~~~' 3. Ordinance No. 2220-2007 -- Amending the Official Kenai Zoning Map ~yy,,y~z 1~ by Rezoning Approximately 241.4 Acres in the City of Kenai to the / ~z ~(~c ~iG~/rJ?ur~entral Mixed Use Zone, Including Parcels Currently Zoned General (/ Commercial, Central Commercial, Light Industrial and Suburban ~"~r`~~~ Residential and is Generally Located North and South of the Kenai Spur Highway and Includes Properties Between Bridge Access Road and Upland Street and Properties Along Main Street Loop, North Willow Street and Airport Way. ~~'~ ~. 4. Ordinance No. 2221-2007 -- Increasing Estimated Revenues and Appropriations by $206,415 for Projected Utility Cost Increases. (~, 5. Ordinance No. 2222-2007 -- Amending the Official Kenai Zoning Map by Rezoning a Portion of Redoubt Terrace Bluff View Replat (Preliminary Plat), From Conservation (C) to Suburban Residential (RS). 6. Resolution No. 2007-05 -- Approving the Lease Form for Leases of Airport Land Outside of the Airport Reserve. (Clerk's Note: Resolution No. 2007-05 was postponed at the February 21, 2007 CouncU Meeting. The motion to approve the resolution is active. If it is the wish of the Council to substitute the resolution, a motion fo substitute is required.) /~ a. Substitute Resolution No. 2007-05 -- Approving the Lease Form / ~~ for Leases of Airport Land Outside of the Airport Reserve. Resolution No. 2007-06 -- Approving the Lease Form for Leases of Airport Reserve Property. (Clerk's Note: Resolution No. 2007-06 was postponed at the February 21, 2007 Council Meeting. The motion to approve the resolution is active. If it is the wish of the Council to substitute the resolution, a motion to substitute is required.) a. Substitute Resolution No. 2007-06 -- Approving the Lease Form //~~ ~tio for Leases of Airport Reserve Property. ~q~-~~ ~ 8. Resolution No. 2007-13 -- Transferring $120,000 in the Well House 4 Capital Project Fund for Engineering. ~~ ~~~ ~ 9. Resolution No. 2007-14 -- Encouraging the State of Alaska Department of Transportation and Public Facilities (ADOT/PF) to Enter Into a Reimbursable Memorandum of Agreement With the City of Kenai Which Delegates to the City of Kenai Management Authority for the Design of the Kenai Spur Highway Rehabilitation Project (MP 3 to MP 8). ~~~~ ~ 10. Resolution No. 2007-15 -- Approving a Joint Regulation Proposal from the Kenai Peninsula Borough, City of Soldotna, and the City of Kenai, tc the Alaska Board of Fisheries, to Reduce the Level of Hydrocarbons in the Kenai River. 11. Resolution No. 2007-16 - Approving a Contract to QAP for the Project /' Entitled 2007 Local Improvement Districts and Miscellaneous Paving - Set Net Drive LID, Aliak/McCollum/Japonski LID, and Angler Drive LID for the Total Amount of $669,048.00. ITEM F: MINUTES ~~~~ *Regular Meeting of March 21, 2007. ITEM G: ITEM H: ~ 1. 3. Bills to be Ratified Approval of Purchase Orders Exceeding $15,000 *Ordinance No. 2223-2007 -- Increasing Estimated Revenues and Appropriations by $75,000 in the Soccer Park Capital Project Fund. 4. *Ordinanee No. 2224-2007 -- Increasing Estimated Revenues and Appropriations by $322,000 in the Streets and Sewer Capital Project Fund for Public Road, Water, and Sewer Improvements. /'//~ 5. ITEM I: 1. 2. 3. 4. 5. 6. 7. ITEM J: YTEM K: 1. 2. 3. ITEM L: 1. 2. Approval -- Beautification Committee recommendation to meet quarterly (March, May, July, and September with special meetings as needed). COMMISSIONOCOMMITTEE REPORTS Council on Aging Airport Coxnnussion Harbor Commission Library Commission Parks & Recreation Commission Planning & Zoning Commission Miscellaneous Commissions and Committees a. Beautification Committee b. Alaska Municipal League Report REPORT OF THE MAYOR ADMINISTRATION REPORTS City Manager Attorney City Clerk Citizens (five minutes) Council EXECUTIVE SESSION -None Scheduled ITEM M: PENDING LEGISLATION (Items listed below are legislation which wilt be addressed at a Later date as noted and are not action items for this meeting.) Ordinance No. 2202-2006 -- Amending KMC 11.05.090 to Limit the Use of the City of Kenai Boat Launch, Located at the Municipal Harbor, to Vessels and Boats Powered by Four-Cycle or Direct Injection Two-Cycle Engines. (1 / 17/07, Tabled, no time certain.) ITEM N: ADJOURNMENT AGENDA KENAI CYTY COUNCIL -REGULAR MEETYNG APRIL 18, 2007 7:00 P.M. KENAI CITY COUNCIL http: / /wwcv. ci.kenai.ak.us ITEM A: CALL TO ORDER 1. Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. Consent Agenda *All items listed with an asterisk (*) are considered to be routine and non- controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a council member so requests, in which case the item will be removed from the consent agenda and considered in its normal sequence on the agenda as part of the General Orders. ITEM B: SCHEDULED PUBLIC COMMENTS (I O minutes) ITEM C: .UNSCHEDULED PUBLIC COMMENTS (3 minutes) ITEM D: REPORTS OF KPB ASSEMBLY LEGISLATORS AND COUNCILS ITEM E: PUBLIC HEARINGS (Testimony limited to 3 minutes per speaker.) ~~~~ G( 1. Ordinance No. 2216-2007 -- Increasing Estimated Revenues and Appropriations by $3,650,322 in the Runway Safety and Improvements Capital Project Fund. (Clerk's Note: Ordinance No. 2216-2007 was postponed to the April 4, 2007 council meeting and then postponed to the April 1$ 2007 Council Meeting. The original motion of March 21, 2007 to approve the ordinance is active. ~~~ /,(, 2. Ordinance No. 2223-2007 -- Increasing Estimated Revenues and Appropriations by $75,000 in the Soccer Park Capital Project Fund. ~j 3. Ordinance No. 2224-2007 -- Increasing Estimated Revenues and /~' Appropriations by $322,000 in the Streets and Sewer Capital Project Fund for Public Road, Water, and Sewer Improvements. ~~ "' 4. Resolutson No. 2007-17 -- Transferring $30,000 in the General Fund ~~~~~~ for Lighting and Security Improvements at the Multi-Purpose Facility. /~ ~ 5. u/" Resolution No. 2007-15 -- Approving the City of Kenai Emergency d Cit th M b y, ayor an y e Operations Plan and Authorizing Its Execution Manager, D/~~ ~. 6. /N Resolution No. 2007-19 --'IYansferring $14,250 in the Airport Fund for Crack Sealing. 7. *Liquor License Renewals • Peninsula Moose Lodge #2494 (Club) • Pizza Paradisos #3032 (Beverage Dispensary) • Oaken Keg Spirit Shop #58 (Package Store) • Rosita's Mexican Restaurant #3039 (Beverage Dispensary) ITEM F: MYNUTES /~~p~~ /°~y~ *Regular Meeting of April 4, 2007. 2. *April 10, 2007 Budget Work Session Notes. ITEM G: UNFINISHED BUSINESS ITEM H: NEW BUSINESS 7¢~Jy~G~ 1. Bilis to be Ratified ~~jydY„~G.~ 2. Approval of Purchase Orders Exceeding $15,000 3. *Ordinance No. 2225-2007 -- Amending KMC 14.20.030 by Adding the Central Mixed Use Zone (CMU) to the List of Established Zones. 4. *Ordinance No. 2226-2007 -- Amending KMC 23.50.010 by Changing the Range of the Planner (Class Code 117) From a Range 14 to a Range 16. 5. *Ordanance No. 2227-2007 -- Amending KMC 21.10.080 by Adding a Section that Allows the Councll by Resolution to Grant a Lessee the Contractual Right to a Lease Renewal Upon Such Terms and Conditions as the Council Determines are in the Best Interest of the City. *Ordinance No. 2228-200? -- Amending KMC 7.32.020 and 7.32.030 by Repealing the Existing Language and Replacing it With New Language to Reflect Changes in Government Accounting Practices While Keeping the Requirement of a $500,000 Restricted Cash Reserve for Repair and Maintenance of the Congregate Housing Facility. Park Juhe Latta, d/b/a Kenai Airport Hotel. w 8. Approval -- Kenai Municipal Library, Non-Alaska Resident Fee. ~~°rw~~ 7. Approval -- Rescission of Lease/Lot 8, Block 2, Cook Inlet Industrial Air YTEM It COMMISSYON/COMMITTEE REPORTS 1. Council on Aging 2. Airport Commission 3. Harbor Commission 4. Library Commission *"` 5. Parks & Recreation Commission 6. Planning & Zoning Commission 7. Miscellaneous Commissions and`Committees a. Beautification Committee b. Alaska Municipal League Report ITEM J: REPORT OF THE MAYOR YTEM K: ADMINISTRATION REPORTS 1. City Manager 2. Attorney 3. City Clerk ITEM L: DYSCUSSION 1. Citizens (five minutes) 2. Council. ITEM M: PENDYNG LEGISLATION (Items listed below are legislation which wilt be addressed at a later date as noted and are not action items for this meeting.) Resolution No. 2007-06 (Substitute) -- Approving the Lease Form for Leases of Airport Reserve Property. (Postponed, no time certain) Ordinance No. 2202-2006 -- Amending KMC 11.05.090 to Limit the Use of the City of Kenai Boat Launch, Located at the Municipal Harbor, to Vessels and Boats Powered by Four-Cycle or Direct Injection Two-Cycle Engines. (i / 17/07, Tabled, no time certain.) Ordinance No. 2220-2007 -- Amending the Official Kenai Zoning Map by Rezoning Approximately 241.4 Acres in the City of Kenai to the Central Mixed Use Zone, Including Parcels Currently Zoned General Commercial, Central Commercial, Light Industrial and Suburban Residential and is Generally Located North and South of the Kenai Spur Highway and Includes Properties Between Bridge Access Road and Upland Street and Properties Along Main Street Loop, North Willow Street and Airport Way. (4/4/2007, Tabled, no time certain.) EXECUTIVE SESSION -- None Scheduled ITEM M: ADJOURNMENT