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HomeMy WebLinkAbout2007-09-04 Library Commission PacketKENAI LIBRARY COMMISSION KENAI COUNCIL CHAMBERS SEPTEMBER 4, 2007 ?:00 P.M. AGENDA ITEM 1: CALL TO ORDER & ROLL CALL ITEM 2: AGENDA APPROVAL ITEM 3: APPROVAL OF MEETING SUMMARY -- August 7, 2007 ITEM 4: PERSONS SCHEDULED TO BE HEARD ITEM 5: OLD BUSINESS a. Discussion -- Goals & Objectives Update LTEM 6: NEW BUSINESS a. Discussion -- Rules on Municipal Advocacy for Bond Elections b. Discussion -- Friends of the Library Annual Book Sale and Library Discards. ITEM 7: REPORTS a. Director b. Friends of the Library c. City Council Liaison ITEM 8: COMMISSION COMMENTS/QUESTIONS ITEM 9: PERSONS NOT SCHEDULED TO BE HEARD ITEM 10: INFORMATION a. Kenai City Council Action Agendas of August 1 and 15, 2007. ITEM 11: ADJOURNMENT PLEASE CONTACT US IF YOU WILL NOT BE ABLE TO ATTEND THE MEETING: CAROL. -- 283-8231 OR, MARY JO -- 283-4378 ~ter~ 3 KENAI LIBRARY COMMISSYOP KENAI COUNCYL CHAMBERS AUGUST 7, 2007 7:00 P.M. AGENDA ITEM 1: CALL TO ORDER & ROLL CALL ITEM 2: AGENDA APPROVAL ITEM 3: APPROVAL OF MEETING SUMMARY -- June 5, 2007 ITEM 4: PERSONS SCHEDULED TO BE HEARD ITEM 5: OLD BUSINESS a. Discussion -- Goals and Objectives ITEM 6: NEW BUSINESS a. Discussion -- Library Bond Issue b. Discussion -- Law Library/Courthouse ITEM 7: REPORTS a. Director b. Friends of the Library c. City Council Liaison ITEM 8: COMMYSSION COMMENTS/pUESTIONS ITEM 9: PERSONS NOT SCHEDULED TO BE HEARD ITEM 10: INFORMATION a. Kenai City Council Action Agendas of July 3 and July 18, 2007 YTEM 11: ADJOURNMENT KENAI LIBRARY COMMYSSION KENAY COUNCIL CHAMBERS AUGUST 7, 2007 7:00 P.M. CHAIR BOB PETERS, PRESIDING MEETING SUMMARY ITEM I: CALL TO ORDER 8s ROLL CALL Chair Peters called the i confirmed as follows: Commissioners present Commissioners absent: Others present: neeting to order at approximately 7:00 p.m. Roll was K. Heus, E. DeForest, R. Peters, C. Brenckle, C. Cook, R Gilman E. Bryson Library Director M. Joiner, Council Member L. Swarner A quorum was present. ITEM 2: AGENDA APPROVAL MOTION: Commissioner Brenckle MOVED to approve the agenda as presented and Commissioner Cook SECONDED the motion. There were no objections. SO ORDERED. ITEM 3: APPROVAL OF MEETING SUMMARY -- June 5, 2007 MOTION: Commissioner Cook MOVED to approve the meeting summary of June 5, 2007 as presented. Commissioner Gilman SECONDED the motion. There were no objections. SO ORDERED. ITEM 4: PERSONS SCHEDULED TO BE HEARD -- None. ITEM 5: OLD BUSINESS 5-a. Discussion -- Goals and Objectives Director Joiner reviewed the draft goals and objectives. Commission comments included: • Explore reinstating Sunday summer hours. • Did not like the new layout of goals and objectives • Encourage hiring summer temporary staff. ITEM 6: NEW BUSINESS 6-a. Discussion -- Library Bond Issue Joiner provided a copy of Resolution No. 2007-43 to commission members. Commission comments included: • Council Members Swarner and Robert Molloy were on "Sound Offl' with Joiner regarding the resolution. • Find out how Legislators feel about the bond issue. • Commissioners would like to know what they can say publicly regarding the bond issue from the City Attorney. • Will Administration have information for the public regarding the bond issue? Commission recommended the Borough Clerk be contacted regarding the voter pamphlet. 6-b. Discussion -- Law Library/Courthouse Commissioner comments included: • Local attorneys are unhappy the Courthouse no longer has the law library. • Possibility of adding the law library to the expansion project. • City Attorney and City Manager are not in favor of adding the law library to the expansion project. ITEM 7: REPORTS 7-a. Director -- Joiner reported on her attendance at the American Library Association conference and summarized the meetings she attended on transforming libraries. She noted Mary White had been hired as children's librarian. 7-b. Friends of the Library -- Heus reported on the upcoming book sale. The organization has legally changed its name from Kenai Community Library, Inc. to Friends of the Kenai Community Library. 7-c. City Council Lsaison -- Swarner announced the two positions open for city council as well as the mayor position. She stated she would miss the October meeting. ITEM 8: COMMISSION COMMENTS/QUESTIONS Peters reported he had heard a radio announcement for the book sale and did not feel the change in location was important to the success of the sale. Heus reported book donations for the sale were good. Brenckle asked when raffle tickets would be available. LIBRARY COMMISSION MEETING AUGUST 7, 2007 PAGE 2 DeForest stated she would like the goals and objectives to be less lengthy. Cook reported she would miss the October meeting due to elections. Gilman stated she felt things were good and moving forward. ITEM 9: PERSONS NOT SCHEDULED TO BE HEARD -- None. ITEM 10: INFORMATION 10-a. Kenai City Council Action Agendas of July 3 and July 18, 2007 ITEM 11: ADJOURNMENT MOTION: Commissioner Brenckle MOVED to adjourn and Commissioner Gilman SECONDED the motion. There were no objections. SO ORDERED. There being no further business before the Commission, the meeting adjourned at approximately 8:19 p.m. Meeting Summary prepared and submitted by: Corene Hall, Deputy City Clerk LIBRARY COMMISSION MEETING AUGUST 7, 2007 PAGE 3 .Draft Goals-and Objectives 2007/2008 Kenai Community Libraryry Commission ~'~ ' Goal L• Current and future generations of Kenai will have access to local information resources that enable them to participate fully in community life, and that help them develop knowledge of and an appreciation for the history of their community, its people, and the many cultures that contribute to the richness of community life. Objective l: Maintain and extend effective library and information services For users by providing library staff with training and support. Objective 2: To increase the public's awareness of the value and use of the library's resources and services by working closely with the media, developing relationships with community groups and improving communication with individual citizens. Objective 3: To continue to support services to patrons with special needs. Objective 4: To support budget increases as they become necessary for additional library personnel and services. Objective 5: To reinstitute Sunday hours in the summer. Goal 2: Provide support and assistance to the library director and staff in reviewingthe present library facilities and developing a building program plan. Objective l: Commit to an annual review and reevaluation of the building and its facilities. Objective 2: To review the facility to assure compliance with the Americans with Disabilities Act. Objective 3: To actively and enthusiastically seek local, state, and federal support for the library's staff, collections, property, and programs. Goal 3: The librarywili provide residents with a modem, clean, safe, accessible, and inviting facility which encourages learning and leisure reading, provides access to up-to-date electronic resources and fosters community discourse. Objective 1: The library will provide an up-to-date collection of current topics and titles in a wide variety of fonpats, arranged in acustomer-friendly manner for easy access. Objective 2;.The librarywillmake available to all residents more popular items in more foinats and greater numbers to alleviate long waiting periods and enhance their oveiall library experience. Objective 3: Kenai's young people will grow up in an environment that is rich in stories, literature, and reading material Library programs will support the development of the skills, interests, and passions necessary to succeed in school and other learning activities. Draft Goals and Objecfives 2007/2008 Kenai Community Library Commission Objective 4: Teens will view the library as a welcoming place that supports their special interests and developmental needs and. in~zgorates their interest in reading for pleasure. Objective 5: To assist in lifelong Teaming by offering access to audio-visual technology, information databases and other technological resources. Goal 4: Work with the Court and the State Law Librarian on making legal resources more accessible in the community. Objective 1: To provide public access to legal resources while the courthouse undergoes renovations. Goa15: The library will serve as a centralized, convenient community destination by providing formal and informal gathering spaces for a variety of programs, meeting spaces, and events. Objective 1: To provide money in the budget for programming for all ages. Objective 2: To encourage staff to apply forgrants to support innovative Pro~'~ng• Goal 6: The library's staff, commission and Friends will continue to fmd means, byway of grant writing and private fund raising, to enhance the library's services and collections beyond what the local tax support makes possible. Objective 1: To promote the recruitment of library volunteers. Objective 2: To work together towazds a library expansion. Objective 3: To exchange information and ideas for enhancing the library program. Goal 7: Make recommendations to the City Council regazding capital and other improvements to the library. Objective L To increase the materials budget. Objective 2: To increase the opportunities for staff continuing education. Objective 3: To recommend funding towards an updated automation system, including both softwaze and hardware. - -~ the u~ of KENA~ SI(A .~ ~~~ MEM®~1~NDUM www.ci.kenai.ak.us TO: Rick Koch, Kenai City Manager FROM,: r'tl~~' Cary R. Graves, City Attorney DATE: August 15, 2007 RE: Rules on Municipal Advocacy for Sond Elections You requested a summary of what the city and its off dais may and may not do regarding advocacy for the upcoming bond issue. I researched this issue and contacted the Alaska Public Offices Commission (APOC) on August 9, 2007. I have also attached a July 30, 2004 opinion letter fiom the Alaska Public Off ces Commission (APOC) that sets forth the rules. A city may spend money regarding a bond proposifion to: 1) disseminate information about the time and place of an election and to hold the election; and 2) to provide the public with non- partisan information about a bond proposition AS 15.13.145(c). ~ For example, the City could make available to the general public existing design plans and costs estimates of a proposed library. However, pamphlets or brochures done by the City specifically to provide information about a bond proposition are presumed to be done to influence the election under APOC regulations, and are not considered "non-partisan." See 20 AAC 20.360(b). Private groups such as the Friends of the Library may spend money to influence the election as long as they follow ADOC rules. However, the Friends should not utilize City buildings or materials to influence or provide information about the election. Questions also have come up about whether elected or appointed city officials may advocate for or against a bond proposition. According to the attached. APOC opinion, Municipal officials are allowed under state law against to advocate for or against a bondproposition.~ However, the ~ There is an exception to the rule: a city may spend money to influence the outcome of a bond proposition election if the city appropriates money that is specifically designated for that purpose AS 15.13.145(b). ~ See APOC opinion AO- 0-04-01-CD. Section 10-7(a) of the Kenai City Charter prohibits city officials or employees (except Council iVtembers) from taking a paRisan position rega~~ding the electio^ of the Mayor or City Connell Members, but does not address ballot measures. The prohibition does not restrict an employee's right to express opinions or vote. "Villa e wit~t a Past, Gi c • .~ 210 Fidalgo Avenue, Kenai, Alaska 99611-7794 Telephone: (907) 283-7535 /Fax: (907) 283-3014 municipal officials may not spend any City money advocating a partisan position on the proposition unless specifically appropriated for that purpose.3 Nonetheless, I do not believe it is appropriate for the City Clerk, Deputy City Clerk or City Attorney to take a position regarding a bond proposition. The election persoimel should be the neutral administrators of the election and. the City Attorney may be called upon to render a legal opinion regarding election issues and should also be neutral. The question of whether The City Manager should advocate a position on a bond proposition is a policy dcterminatiou. There is a question of how much work time a City Manager (or other employee) could spend advocating for or against a bond proposition before it would be considered an expenditure of city funds. If they wish to, oflzer city employees may advocate off of work time for or against a bond proposition as long as City funds are not expended. Neither the Mayor nor members of the city council are prohibited against advocating for or against a bond proposition as long as city money is not spent.' The same rule is applicable to Library Commission members. However, any individuals or organizations spending their own money to influence the outcome of the election are subject to APOC reporting requirements. Please let me know if there are further questions regarding the bond elections and APOC rules. ' See AS 15.13.145(b) ° This rule is also subject to The exception in AS 15.13145(b) that money specifically appropriated for the purpose of affecting the outcome of an election maybe spent. ' #. ANCHORAGE: JUNEAU: (907) 2764176 P~~ ~,~f (907) 4654864 ~4 •~° Siam=e=? of FJ<rslra > Deoa;zmarts > Flrrrrinisfr~zi:~r, > HPC)C > Advisory Opinion Menu !VUres~e3': AC>-134-C 1-Ct7 Ftc>quosEe€E dlr: Fi-~aoericl< H. "aa5ss AfiYCrney, Iv3uniclpality of Anch,arags Propw reri py: E?rooke Mies, Exeeufve IJlrector Ctznte issued: » uly~ 30, 2JOd 6crlaieat: Is a perrrussib;c: unraer St ate sak,~ tar tzl:~poiniGd executives of ttre Niunicipa'ity of AncPiorageYC advaca2~e nn beha;fi of ba!tot prcpesftiorts ?€~is letter respands to the July ?. ~Oik1 request for an advisory opinion regarding wheeher iY is parnEissiLi2 under sta#~ (aw far appointed executives of rho P~t~ruciprlity tai Anchorage to advocate on bonaff of ballot' propositions. Unger a.lrran4 V(unicipa( Code, only e(ceted mcnicPpaf e 's ;nay advoca±e on behalf of e ballot quastian. The P~Sanicipality infenas to amend the code, speciflcaliy AMG 1.1 d.1 SO.J.2, to permit ',ad sor~lor mun;:,7pal otYlclals tc advocato on bc;ha(f a baflgr' IMSUas.The quesCOn ie iNhe~ther s4~te lamp nc~rmlts appointed ox©cutivas cif t'1. ,ur±cipa(liy of Anchorage to advocate on bel~a;f of €~aGoi propositions. Stao?^E Answae The: Campaign Gisciasure L-aw (AS 1 b.13? dogs not differentiate behuoan elected and appointed municipal ofPioials advocating an t~ehalf of ba~lla; questi;ms. State (aw daes not ptoSvibit appointed car olercted :nurtiripal offilcials front advocating on :e~haif of a ballot issue. Hatvever, when a niuniripaliry expends money in efforts fo lnfluencs PI7e ouico~ne of e? ballet quasfion, the 'sands mu:~t be specifically apprnpr;ated fer that ourt~ose by ~nuniclpa( ordinance, snd tFa experditure(a) must be repari to the Alaska F'uhlio c~ifices Conrmissior, (APC1G). Late Sec. f 5.'i 3.'f45. i4Prat€ay cat the state arsd !-Cs f€o4itieaE su+~dieisions. (a} Except as arov!ded in (b} and Vic) of t!nis soctian, Mach cif the foilowlnn may not use money bald b}~ tho entiy i~o inftuenee fha oufcome of the elec;t!on o a carsclidate tc a state or rnr.;rtici;:e71 afPce: f ~~ iI1G state, Its Ag!!'nCiF,S, 2rtfi itS CU('DOfHtiOn9; i2) the irFniversity of A;as4<a and its 6e,a~ti of ft~ents; (3) manse?pe,li~Hes, schaoi districts, <.nd rec3ionMi ecliacati;~nal art€ndtraoo eareas, or another pruiiflce! sr.:i~divisin;r of the state; a,~d (4; ~r officer w ernp(,ycae c£an entity idemiied in ;4) - ,3) of this sudcertian, tbl A~tcneU. halo` by ail entity idcteatifierd in (a}{'11 - tar of ttTis sechbn Wray be used to lntluance the outcorn2 of .yn eleotior< concerning a belief propos€t!or Pr q iasfnn, htit cnlV if the nm~nc hca~e bae~7 specaf.€; .lljr app;apceCeo °o[ thR= purpose by< a stai:e la>h~nr a !nurta~pal ordi~~arca. (:; ~fic7ur ~ u~~{ key ar E 14,y iC.Unti((ed in ( iii ~ ~ (3 r t ~ ' seotitxr Inc}' pe r.ist~z? ~"! 7 to dtssaminate in;ormation aha+.:" tho iin7e one; place of~ an ele;;C>oa. ai,d to I'Eald an e!ectiar~: (2J to F,rcvide the pobllc vrifp~ no^part!san tnfurrrtation about a hallof~ prgpesltior,= or ques4~ion or abouf all the car:didaies seeking e!ectio{, o a pa,"Cicuar p:,blic of(;ce. {~) UJhen expenditure of <ttuney is an8horizec; by fU1 nr (a? o* ihi.. ~^fif©~ and i~ i:~sed to influtare the eufcoare a` an e~le4~F4~n, i~he e~ar~dttures shall ktc. repsx'tco fa the.. ,~4n.rtiss@on !n Che: sumo rnan~ ,~,i as an inc§midual is reeuirod Fc rep<~it under RS 'i 5.13.140. (~~' 24 eft dfl SLA 1996) Regra€?kcrns 2 x?.~C~ s0.35&, U~~ C3f` F't3~3i.f~ F~30iriEY. (aj Ponds are specifically appropiiatsd rot tf~e pc!rpoces of AS 15.13.145fb) if +_he apc:opriating doily provir;PS rgtice on the public record that ts~e fiords wl!I be used to firluerce Yl~e au#corne of an eleetlon, {bj in the aboe~nca at a Spcaaifsr. app;opnat;ar an ofi'iavr ar ~mplo~~rae of ain entity s1`<~c. is ~:oniiPied i,~ RS 15.13.1A5(aj(4) n~iay use money held b~.~ ti;atenttiy to curnrnun(caic about a ballot uroposkttan or yuest(a1 "rt' t!~e commuricatinn is modern 4nC usual and cusiornar5~ peiformanco of the otticer's or eiatployrae's du5es. (c) For Ptrc purpoctus of .4S 15, i3.145(cj(2',--, igfnrnration is^ nortparkisan if tt does not ad~~UCate a pr,ition in an ele~c'-.'Ion. RfcnparYisan informatio!t includes the ofrlc'ra3 language of a baiidt question, a ^evtral ballot summary, or if provided for all candldaCes seeking a particular officy; The u~artdiuates' names, Contact !niormaGan, or statements. {d) Tf an en5ty or ind;:ddval tderrtl(iee in kS 15.13.;1~(aj('I}(-0j uses moneyhald by fho ent7Eyto mai;e an election-retrtod exp©nc(it~are, @r¢ expendltura mi.rsi t7e disclosed on a report of contributions or independent ex}?enditui~s under A5 15.13.640id) and {ej unless fhe expenditure is made only to disseminate lnfornrat!ort about Che time and place of an olectlon or to hold an election.. (cffi. 171;20Q7, Register 156} AuthoriCy: I-~S 15.1;3.010 R6 15.13.03D AS 15. i 3.145 2 A,'kC 50.36{I. MCFNkC:RPkL€~"IES. (aj If a municipality seeks to influence the outcome of an eleotion, using [audgetod rrwnleipal funds i! shall repc.rt as art individcai under .AS '15.13,J40(d} and (el. (b~ ,III annmanicaiions vahir~t are paid for by a municipality and which are related to an election are consir'.ered fo be intended to inP!uenoe the ouicomn trf are efer;tior, unie* s they are onl}~ noacc o~f the bluction or unless they are required by statute , cttacrtcr, or ordinance, (cj 7Fte muniei;,a]iEy skeal! filo u9tft ft~e c:oi?vnissior. a li:;t of candidates sr.d their mailing addressos within seven clays fa;loHring fhc c<eedfvne far ftlfng for mnniC;pal office. (d) ff a municipa!fty sacks to i+Zf!uance the outcome of an election using funds contributed tc itfor that purpose, If shall register and report as a group undarAS 15,13_(}4C1(`a) and (c) and>aS 15.13.Q5J. (Efr. 5?16!78, Register 68; am 1/4/86, RegisEer u7; arrt 8122'97, Regis{er'(43) A;.rtf7oeit~: AS 1 r, i 3.tiht C) t~lS 1 s.9 8.030 AS 15.2 3.64Q ,4S 1 v: ? 3.000 ,~S ? 5.13.390 tlasat-ysis TttP campai;2n ;2(sclosure law does naC inrot;lisit <e:n appa+r~ted exece!tive of the+. Munlclpaiity of .Anchorage (car any atltor ra-irt2icipal ofrie:ial; 1;tiam aav[soaGrtg t:n behalF of a k~~il!ct. issue. Hctv<,ve:r, aIr rnut~ticipol (ands expended ire aortneet~or, wikYt errs advoc:racp~ must be spscsfiaail}~ appsz~pris3ipd %nr that purpose key n~;unieipa! ardir~a~tce and the oapendltura must be disclosed Yo the public by riling an oxoead!t:.~re retzo!t vvftft R°O~. the?team ;3 Frour;ioi!,vat a0~.ca~9f F,~mr{ ~nss pe:Ishshe~s, ar~d aistr;hcr[~s mate rtsas a~,{vc~caCi~~y ort bLPtsMc~f~ a ballet quosfian, tha ofiitial`s z~ctlvitias aro sr!b,jact to tt~e carnpalgn ds closure aw. C3eeausc tltesa activities are intended to inf!uencn tha out^c>me of are eleoticn, tfia c-0sPS asacclatad w<iEh the ~advocaey activfties must ha polo wiih f~;nds specifiea0y appropriated far ihs purpose of influencing tho be![oe prapos2ion and the " (~-t~.;;~cipaliiy must rile an expe~tditure rat?or<. "`.i.[tSSl6CI sin^er n8 15.13, ,nunidp~l otflcals ere not prohitaife~ti tram adH^catin~ ~n ~ePiaff of ba(iot issues. ~`ny i~unicipalfunds expended in associatior siith the adcoc~e}~ mustbr> stix:U;ric~xNy alspropriat~d L?V Nr~urlcipa! crdln~.?ce ~;xi must be pr;bliriy dselu~,eci k}b`ftling Sri rxpandk{urc report wilt ~aF't7C. -ham Comnis~sloi° apt3rnvt=.d trra acrialce in ±his IrtYer by an eCfirmati~~e vote of 5-© on Sets4a;rbcr $ 20L~, The advice in tPris opinion applies c,nly ±o ttie speu;it7c achvifi~ r`or w4ru.n the aadvis, uaas reciuesteel. A cups of tfa=s ori~;nal leYl'ur r~ iuE~ stint ttie ttbt;ve advGSOry oti pion is available upon requesf at 8~e RIeeV« Pubti~. (?tic,es C,ammissit:n. ?37f~76- 1i76 ia ;.; <t~la5}}.: h~°.,-.. _...>3€,..,>L-fl<, n C-ia i Vii'. ~w5119 ~ ...: .~'ir rs ~ r u~rh:~a bt-~ t ~f ~ psi rh vi i or~~ler ri ins ~'ap~~~flo'e~ i AGENDA KENAI CYTY COUNCIL -REGULAR MEETING AUGUST 1, 2007 7:®® P.M. KENAY CITY COUNCIL http: / /www.ci.kenai.ak.us ITEM A: CALL TO ORDER 1. Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. Consent Agenda *All items listed with an asterisk (*) are considered to be routine and non- controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a council member so requests, in which case the item will be removed from the consent agenda and considered in its normal sequence on the agenda as part of the General Orders. YTEM B: ITEM C: ITEM D: ITEM E: `/ 1. G~~~ 2. ~~~~~ . 3. r~ \„~- ~f~~. ~~~`' ~X `~ Gtr ~~ 4. SCHEDULED PUBLIC COMMENTS (10 minutes) UNSCHEDULED PUBLIC COMMENTS (3 minutes) REPORTS OF KPB ASSEMBLY LEGISLATORS AND COUNCILS PUBLIC HEARINGS (Testimony limited to 3 minutes per speaker.) Ordinance No. 2242-2007 -- Increasing Esfimated Revenues and Appropriations by $2,798.25 in the General Fund Fire Department for a Donation From the Firefighters Association. Ordinance No. 2243-2007 -- Increasing Estimated Revenues and Appropriations by $2,500.00 in the General Fund for Police Training. Ordinance No. 2244-2007 -- Increasing Estimated Revenues and Appropriations by $1,000 in the General Fund for a Library Award. Ordinance No. 2245-2007 -- Amending KMC 14.20.125(a) by Deleting the Requirement that Conflicts Between Residential and Business Uses in the Central Mixed Use Zone Will Be Resolved in Favor of Business. 5. Ordinance No. 2246-2007 -- Amending the Land Use Table In KMC 14.22.010 for the Central Commercial Zone (CC Zone) by Changing "Wazehouses", "Cemeteries" and "Surface Extraction or Natural Resources" (i.e. Gravel Pits) From a "C" (Allowed by Conditional Use) to an "N" (Not Permitted) and Changing "Wholesale Business" From a "P" (Principal Permitted Use) to an "N" (Not Permitted). 6. Ordinance No. 2247-2007 -- Amending the Official Kenai Zoning Map ° by Rezoning Approximately 180.92 Acres in the City of Kenai to the Central Mixed Use Zone. The Area Includes Parcels Currently Zoned ~ General Commercial, Light Industrial and Suburban Residential and is Generally Located North and South of the Kenai Spur Highway and Includes Properties Between Bridge Access Road and Coral Street and Properties Along Main Street Loop, North Willow Street and Airport Way. ~~.~-' 7. Resolution No. 2007-52 -- Declaring Equipment, Supplies, and r qy Materials Surplus or Obsolete. (~~ 8. Resolution No. 2007-53 -- Awarding the Bids for an Animal Control 1/2 -Ton Van for the Total Amount of $20,984.00 to Stanley Ford, Inc. and a Building Maintenance 3/4 -Ton Van for the Total Amount of $23,832.00 'y~(y~>~ to Hutchings Chevrolet Cadillac, Inc. 9. Resolution No. 2007-54 -- Transferring $8,250 in the General Fund to y~' Pay for Abatement of Structures Declared Unsafe or Dilapidated Under ~C? the International Property Maintenance Code as Adopted by the City of ~~Lp Kenai in KMC 4.10.010-020. 10. Resolution No. 2007-55 -- Designating the State of Alaska, Department ~~,~-° of Environmental Conservation (ADEC) Grant Funds for the Project ,~^ ' Entitled "City of Kenai New Municipal Water System Production Wells, U._/ Arsenic Removal Equipment, a Transmission Main, and Related Improvements," as the Number One Local State Funding Priority for Fiscal Year 2009. ITEM F: MINUTES *Regular Meeting of July 18, 2007. ITEM G: ITEM H: NEW BUSINESS 1. Bills to be Ratified ~~(,~}~ 2. Approval of Purchase Orders Exceeding $15,000 r 3. *Ordinance No. 2248-2007 -- Increasing Estimated Revenues and Appropriations by $27,532 in the Senior Fund for Additional Grants and Donations. *Ordinance No. 2249-2007 -- Amending Ordinance Number 2194-2006 by Amending the Purchase Agreement Authorizing the Sale of Approximately 14.784 Acres of land Described as Lot A, Baron Park Subdivision, 2006 Replat to Lowe's Home Improvement Warehouse, Inc. (Cowe`s` by Adding a "Put Right" for One Year After the Close of the Sale Whereby at Lowe's Option the City of Kenai Would Repurchase the Property for the Purchase Price Paid by Lowe's Minus Any Real Estate ~, „~~ Commission Paid by the City of Kenai. i'`~ a-y S. Discussion -- Scheduling Work Session(s) ~. i'f ~~"~ • a. Council Meeting Broadcasfing Uv b. City of Kenai Bear Population and Related Topics 6. Approval -- Vacation of the West 132-Feet of the 33-Foot Right-of-Way ~~~ Access Easement Within the North 33' of Government Lot 33 Recorded in llJO Book 12, Page 40, Kenai Recording District, All Within Section 34, Township 6 North, Range 11 West, Seward Meridian, Alaska, the city of Kenai and the Kenai Peninsula Borough. KPB File No. 2004-251. Location: City of Kenai. ITEM Y: COMMISSION/COMMITTEE REPORTS 1. Council on Aging 2. Airport Commission 3. Harbor Commission 4. Library Commission 5. Parks & Recreation Commission 6. Planning 8v Zoning Commission 7. Miscellaneous Commissions and Committees a. Beautification Committee b. Alaska Municipal League Report c. Joint Kenai River Working Group d. Mini-Grant Steering Committee ITEM J: REPORT OF THE MAYOR YTEM K: ADMINISTRATION REPORTS City Manager Attorney City Clerk ITEM L: Citizens (five minutes) Council ITEM M: PENDING LEGISLATION (This item lists legislation which will be addressed at a later date as noted.) Ordinance No. 2202-2006 -- Amending KMC 11.05.090 to Limit the Use of the City of Kenai Boat Launch, Located at the Municipal Harbor, to Vessels and Boats Powered by Four-Cycle or Direct Injection Two-Cycle Engines. (1/17/07, Tabled, no time certain.) Ordinance No. 2220-200'7 -- Amending the Official Kenai Zoning Map by Rezoning Approximately 241.4 Acres in the City of Kenai to the Central Mixed Use Zone, Including Parcels Currently Zoned General Commercial, Central Commercial, Light Industrial and Suburban Residential and is Generally Located North and South of the Kenai Spur Highway and Includes Properties Between Bridge Access Road and Upland Street and Properties Along Main Street Loop, North Willow Street and Airport Way. (4/4/2007, Tabled, no time certain.) Ordinance No. 2230-2007 -- Amending KMC 21.10.090(d)(1) and (2) by Establishing Different Requirements for Determining the Length of a Lease Extension and Extending the Maximum Terrn of Lease Including Any Extension from 35 to 55 Years. (6/ 6/ 07, approved for reconsideration; 6/ 6/ 07 postponed action to 7/ 18/ 07; 7/ 18/ 07, postponed action until 8/15/07.) Ordinance No. 2240-2007 -- Amending KMC 21.10.070 to Give the Airport Commission More Authority Over Leasing Decisions Within the Airport Reserve. (7/18/07, Tabled, no time certain.) -- Evaluation of City Attorney YTEM M: ADJOURNMENT AGENDA KENAI CITY COUNCIL -REGULAR MEETING AUGUST IS, 2007 7:00 P.M. i{ENAI CITY CouNCn cHAMBERs http: / lwww.ci. kenai.ak.us ITEM A: CALL TO ORDER 1. Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. Consent Agenda *All items listed with an asterisk (*) are considered to be routine and non- controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a council member so requests, in which case the item will be removed from the consent agenda and considered in its normal sequence on the agenda as part of the General Orders. ITEM B: SCHEDULED PUBLIC COMMENTS (10 minutes) 1. Dee Gaddis, Economic Development District -- ICMA CityLinks Program Update. ITEM C: UNSCHEDULED PUBLTC COMMENTS (3 minutes) ITEM D: REPORTS OF I~PB ASSEMBLY LEGISLATORS AND COUNCILS ITEM E: PUBLIC HEARINGS (Testimony limited to 3 minutes per speaker.) /~i fp 1. Ordinance No. 2230-2007 -- Amending KMC 2I.10.090(d)(1) and (2) by "/~~~, ~ Establishing Different Requirements for Determining the Length of a Lease Extension and Extending the Maximum Term of Lease Including Any Extension from 35 to 55 Years. (Clerk's Note: Ordinance No. 2230-2007 was approved for reconsideration at the 6/ 6/ 07 council meeting; at 6/ 6/ 07 meeting, action postponed to 7/ 18/ 07; at 7/18/07, action postponed to 8/IS/07. The motion to adopt is active.) 2. Ordinance No. 2248-2007 -- Increasing Estimated Revenues and g /~-/~~ Appropriations by $27,532 in the Senior Fund for Additional Grants and ! Donations. 3. Ordinance No. 2249-2007 -- Amending Ordinance Number 2194-2006 by Amending the Purchase Agreement Authorizing the Sale of Approximately 14.784 Acres of land Described as Lot A, Baron Park Subdivision, 2006 Replat to Lowe's Home Improvement Warehouse, Inc (Lowe's) by Adding a "Put Right" for One Year After the Close of the Sale Whereby at Lowe's Option the City of Kenai Would Repurchase the Property for the Purchase Price Paid by Lowe's Minus Any Real Estate Commission Paid by the City of Kenai. ,r~~ y _ / ~ a. Substitute Ordinance No. 2249-200T -- Amending Ordinance er ~i Number 2194-2006 by Amending the Purchase Agreement Authorizing the Sale of Approximately 14.784 Acres of Land Described as Lot A, Baron Park Subdivision, 2006 Replat to Lowe's Home Improvement Warehouse, Inc. (Lowe's) by Adding "Put Right" for One Year After the Close of the Sale Whereby at Lowe's Option, the City of Kenai Would Repurchase the Propert for the Purchase Price by Lowe's Minus Any Real Estate Commission Paid by the City of Kenai. 4. *New Liquor License -- Richard D. Mullowney, Jr. d/b/a, Alaska Chinook Lodge, Lodge-Seasonal/License #4726. a Y ITEM F: MINUTES *Regular Meeting of August 1, 2007. *August 8, 2007 City Council Work Session Notes. ITEM G: UNFINISHED BUSINESS YTEM H: NEW BUSINESS ~r~~l. Bills to be Ratified ~~~ 2. Approval of Purchase Orders Exceeding $15,000 ,~rij~,~1,~°~3. Approval -- October 2, 2007/Precinct Election Board Members ~~A"!" 4. Discussion -- Report on Work Session/Council Meeting Broadcasting ITEM Y: COMMISS%ON/COMMITTEE REPORTS 1. Council on Aging 2. Airport Commission 3. Harbor Commission 4. Library Commission 5. Parks Sv Recreation Commission 6. Planning 8v Zoning Commission 7. Miscellaneous Commissions and Committees a. Beautification Committee b. Alaska Municipal League Report c. Joint Kenai River Working Group ITEM J: REPORT OF THE MAYOR ITEM K: ADMINISTRATION REPORTS 1. City Manager 2. Attorney 3. City Clerk YTEM L: 1. Citizens (five minutes) 2. Council ITEM M: PENDING LEGISLATYON (This item lists legislation which will be addressed at a later date as noted.) Ordinance No. 2202-2006 -- Amending KMC 11.05.090 to Limit the Use of the City of Kenai Boat Launch, Located at the Municipal Harbor, to Vessels and Boats Powered by Four-Cycle or Direct Injection'Itvo-Cycle Engines. (1/17/07, Tabled, no time certain.) Ordinance No. 2240-200? -- Amending KMC 21.10.070 to Give the Airport Commission More Authority Over Leasing Decisions Within the Airport Reserve. (7/18/07, Tabled, no time certain.) EXECUTIVE SESSION -- Evaluation of City Clerk. ITEM M: ADJOURNMENT Kenai Community Library Monthly Report September 2007 -- - - -- August Circulation Figures Adult Fiction 2085 Internet Access 1492 Adult Non-Fiction 1237 Music 108 Periodicals 96 Puzzles 6 Juvenile Fiction 534 Videos 742 Juvenile Non-Fiction 255 DVDs 1731 Easy Fiction 1153 Audio books 213 Easy Non-Fiction 194 Miscellaneous 20 Interlibrary Loan 22 Computer Programs 15 Total Print 5,576 Total Non-Print A,327 Total Circulation 9,903 Internet Express Use 984 Total Catalog Searches 4,131 Library Visits....... 9,51.1. In-House circulation 77 Downloadable Audio 80 Circulation figures year-to-date for 2007 are running 5% higher than those in 2006. The number of people who waited for computers this month was 469. Again, our Internet use is artificially low, because of the ,hardware malfunction I mentioned last month. Our website is finally back up after almost two months out 'of service. Income Fines and Rental Books XBTOX LostJDamaged Total income 08/0'7 Additions to collection Withdrawals from collection Interlibrary Loans Ordered Received Returned Loaned by us Volunteers Hours $ 961.59 22A.70 167.30 $ 1,353.59 614 287 Books 16 1C 21 34 5 72 Library Cards Issued August 2007 Kasilof 1 Kenai 56 Nikiski 6 Niniichik 2 Soldotna 15 Sterling 3 Non-Resident 12 Organization & Other 11 Internet use only, 4 Total 110 Adult Programs .......... 5 Persons .............. 25 Children's & Family Programs.... 9 Participants ................................. 15 9 We will resume Sunday hours effective this Sunday, September 9. We have received written confirmation of the grant award of $7,000 for an Inter Library Cooperation Grant to improvj~ enhance our service to non-English speaking customers. I made a presentation on invitation to the new Soldotna Rotary Club that meets in the evenings. The very positive and congenial group was very positive about the library and interested in learning about the services we provide. The library director was on annual leave for the last two weeks of August, one staff member was on leave following surgery and another was out for a week with an injury. Julie Niederhauser did a fantastic,job covering meetings for the director and joggling staffing with limited personnel resources. We continue to have difficulty retaining temporary help. The library director will he on annual leave September 17-19. Janina Efta will attend the Northwest Interlibrary Loan and Resource Sharing Conference being held in Portland, Oregon later [his month. Mya Renken from the Kenai Convention and Visitors Center forwarded a copy of a report prepared for The Foraker Group by the McDowell Group and published in July entitled "Alaska Libraries and Museums: A Review." The information in the report includes the comparison in size, staffing and operating costs of the old and new libraries in each case as well as the cost of construction, a breakdown of the square footage by area of the library and a capital funding breakdown. Homer has a building opened in 2006 with 17,100 square feet with a service population of 12,000. The construction cost per square foot was $357 and the total project cost was $515 per square foot. The total project cost was $9,657,000. Unalaska opened their building in 1999 with 9,200 square feet and a total project wet of $402 per square foot.l'he CiF~ Unalaska was the sole capital project fmrding source and the cost of the project was $3.7 million. Hainesopened their new building in 2003. The total project cost came to $305 per square foot with that total cost coming to $2,565,400. Delta Junctiods total project cost'for a building opened in 2004 was X312 per square foot. And a total project cost of $1,560,000. Girdwood will open their new facility in 2008 with an estimated total project cost of $758 per square foot at a total project cost of $6,900,000 for a total square footage of 4,000. The report ends with `lessons learned- that inolude: Increased use may lead Co a need for additional staffing. A paid capital campaign manager can be an asset. Involve the community in the planning process. Include design provisions for first and possibly second phase facIlity expansions. Design should enable visual control of the facility. Allow for plenty of parking. Design for future technological advancement. I3e aware of acoustics. It is helpful if the architect has library experience. September is Emergency Preparedness Month. We have been coordinating with Glenda Landua from the Borough to have information available at the library and to have programuung that addresses this issue this month. Kenai Community Library Commission Goals and Objectives Suggested changes: Sep 4, 2007 Goal 1: Make recommendations to the Library and Council to improve library services and continue to provide quality services to the citizens of Kenai and all library patrons. Objective l: - same as dmz¢I- Objective2: -same as dXrxFY Objective 3: To continue to support services to patrons with special needs by providing equipment, materials and individual help. ~'~-Q,E'l YEO tag y Note: Begin all objectives with To or drop the word in each objective, be consistent Ck czu~ : rc,'~ rst; fuP-a. ~I-~ ~~n stool-2 , Goa12: As proposed Keep Objectives 1 and 2. Change Objective 3 to speak to the goal only; Actively seek local, state, and federal support for a building program and renovation of present library facilities. exu-t)u2.. ~k~j u-2, .3 -- _ _ _ _ __ Goal 3 ou n hese objectives fit under Goal 1? Objective 3 Isn't the first sentence more of a goal? Suggestion: Library programs will support an environment that will enhance the development of skills, interests, and passions for various age groups. Isn't Objective 4 a repeat of 3 (sort of7) Goa15 Add Objective 3 ; to plan for meeting spaces (formal and informal) in any renovation or addition to the building. Goal 6 Can we speak for the Friends? Add an objective 4: Work with the Friends to explore, promote and find ways to enhance the library's services, facilities, and programs.