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Home My WebLink About2007-11-06 Library Commission SummaryKENAI LIBRARY COMMISSIOI KENAI COUNCIL CHAMBERS NOVEMBER 69 20®7 7:00 P.M. AGENDA ITEM l: CALL TO ORDER & ROLL CALL YTEM 2: AGENDA APPROVAL ITEM 3: APPROVAL OF MEETING SUMMARY -- October 2, 2007 ITEM 4: ITEM 5: a. b. YTEM 6: a. b. YTEM 7: PERSONS SCHEDULED TO BE HEARD OLD BUSINESS Discussion -- Goals 8v Objectives Discussion -- FY09 Budget NEW BUSYNESS Discussion -- Bond Issue -- What's next? Discussion/Request -- January 2008 meeting date REPORTS a. Director b. Friends of the Library c. City Council Liaison ITEM 8: COMMISSION COMMENTS/QUESTIONS ITEM 9: PERSONS NOT SCHEDULED TO BE HEARD ITEM 10: a. Kenai City Council Action Agendas of October 3 and 17, 2007. b. Kenai City Council Policy for Commission, Committee Board and Council on Aging Meetings and Work Sessions c. Library Services and Technology Act Alaska State Plan 2008 - 2012 ITEM 11: ADJOURNMENT KENAI LIBRARY COMMISSION KENAI COUNCIL CHAMBERS NOVEMBER 6, 200? 7:00 P.M. CHAIR BOB PETERS, PRESIDING MEETING SUMMARY ITEM 1: CALL TO ORDER & ROLL CALL Chair Peters called the meeting to order at approximately 7:00 p.m. Roll was confirmed as follows: Commissioners present: Commissioners absent: Others present: A quorum was present. K. Heus, E. DeForest, E. Bryson, R. Peters, C. Brenckle, C. Cook R. Gilman Library Director M. Joiner Council Member L. Swarner ITEM 2: AGENDA APPROVAL MOT%®N: Commissioner Brenckle MOVED to approve the agenda as presented and Commissioner DeForest SECONDED the motion. There were no objections. SO ORDERED. ITEM 3: APPROVAL OF MEETING SUMMARY -- October 2, 2007 MOTION: Commissioner Bryson MOVED to approve the meeting summary of October 2, 2007. Commissioner Brenckle SECONDED the motion. There were no objections. SO ORDERED. ITEM 4: PERSONS SCHEDULED TO BE HEARD -- None. ITEM 5: OLD BUSINESS 5-a. Discussion -- Goals & Objectives Commissioner comments included: • Basic grammatical changes were made. • Encourage Administration to include ecofriendly "green" considerations in the expansion project. • Add the Alaska State Model to the document • Thanked Kathy Heus for all her work on the goals. The Goals and Objectives would be voted on at the next meeting. (December 4, 2007) 5-b. Discussion -- FY09 Budget Director Joiner noted the current gardener would prefer not to continue the work; the Friends of the Library may not support the position in the future; and, she would request additional staff for the next fiscal year. Also, Assistant Director Niederhauser would be leaving for an internship of 12-16 weeks and her position would need to be covered. Commissioner comments included estimated cost of a new library automation system and the hope the Friends of the Library would continue to support the gardener position. ITEM 6: NEW BUSYNESS 6-a. Discussion -- Bond Issue -- What's next? Joiner reviewed the Federal and State Capital Improvement Projects list, noting the steps the administration would take to secure additional funding for the library expansion and noted the City Manager would like a letter of commitment from the Library Commission on the project. Commissioner comments included: • The City of Kenai should hire a grant writer. • Is there a problem competing with Soldotna for funds? • The expansion should include phases 1 and 2, and the wording of the Capital Improvement Projects should reflect the total cost of $6-10 million. • The Library name should be corrected in the document, and the language should reflect 20,000 square feet would be the total square footage. 6-b. Discussion/Request -- January 2008 meeting date Commissioner Heus noted she would not be available on January 8. MOTION: Commissioner Bryson MOVED to request the January 2008 meeting be moved from January 1 to January 8, and Commissioner Brenckle SECONDED the motion. There were no objections. SO ORDERED. ITEM 7: REPORTS 7-a. Director -- Joiner reviewed her report, included after the minutes, noting increased circulation, a $7,000 grant for Foreign Language Materials, and a ffi1,000 grant for staff training. - LIBRARY COMMISSION MEETING NOVEMBER 6, 2007 PAGE 2 7-ls. Friends of the Library -- Heus noted a $1,000 grant from Chevron (unrestricted} and a $900 grant from Agrium to fund the Kenai Performers were received. Also, the Friends received an unsolicited gift of $1,000 for the building fund. 7-c. City Council Liaison -- None. ITEM 8: COMMISSION COMMENTS/QUESTIONS Cook reported there would be an article in the Peninsula Clarion about the library and the Kenai Performers. She was impressed with the increase in circulation and thanked Heus for her work on the Goals and Objectives. DeForest thanked Heus for all her work on the Goals and Objectives. Heus stated she was happy the bond had passed and felt the Library Commission needed a plan for the expansion process. Bryson thanked Heus for her work on the Goals and Objectives and questioned Joiner about developing a plan. Joiner recommended the Friends of the Library hire a consultant. Peters thanked everyone for their hard work and thanked Heus for her letter to the editor in the Clarion. ITEM 9: ITEM 10: 10-a. 10-b. 10-c. ITEM 11: MOTYON: PERSONS NOT SCHEDULED TO BE HEARD INFORMATION Kenai City Council Action Agendas of October 3 and 17, 2007. Kenai City Council Policy for Commission, Committee Board and Council on Aging Meetings and Work Sessions Library Services and Technology Act Alaska State Plan 2008 - 2012 ADJOURNMENT Commissioner Brenckle MOVED to adjourn and Commissioner Bryson motion. There were no objections. SO ORDERED. There being no further business before the Commission, the meeting adjourned at approximately 9:45 p.m. the LIBRARY COMMISSION MEETING NOVEMBER 6, 2007 PAGE 3 Meeti,/n~summary prepared and submitted by: Corene Hall, Deputy City Clerk LIBRARY COMMISSION MEETING NOVEMBER 6, 2007 PAGE 4