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HomeMy WebLinkAbout2007-11-06 Library Commission PacketKENAI LIBRARY COMMISSIOI KENAI COUNCIL CHAMBERS NOVEMBER 6, 200T ?:00 P.M. AGENDA ITEM 1: CALL TO ORDER 8v ROLL CALL ITEM 2: AGENDA APPROVAL ITEM 3: APPROVAL OF MEETYNG SUMMARY -- October 2, 2007 ITEM 4: PERSONS SCHEDULED TO BE HEARD YTEM 5: OLD BUSYNESS a. Discussion -- Goals 8v Objectives b. Discussion -- FY09 Budget YTEM 6: NEW BUSYNESS a. Discussion -- Bond Issue -- What's next? b. Discussion/Request -- January 2008 meeting date ITEM 7: REPORTS a. Director b. Friends of the Library c. City Council Liaison ITEM 8: ITEM 9: PERSONS NOT SCHEDULED TO BE HEARD ITEM 10: a. Kenai City Council Action Agendas of October 3 and 17, 2007. b. Kenai City Council Policy for Commission, Committee Board and Council on Aging Meetings and Work Sessions c. Library Services and Technology Act Alaska State Plan 2008 - 2012 ITEM 11: ADJOURNMENT PLEASE CONTACT US I~ YOU WILL NOT BE ABLE TO ATTEND THE MEETING: COREY -- 283-8250 OR, MARY JO -- 283-4378 KENAI LIBRARY COMMISSIOI KENAI COUNCIL CHAMBERS OCTOBER 2, 2007 7:00 P.M. AGENDA ITEM 1: CALL TO ORDER & ROLL CALL ITEM 2: AGENDA APPROVAL ITEM 3: APPROVAL OF MEETING SUMMARY -- September 4, 2007 ITEM 4: PERSONS SCHEDULED TO BE HEARD ITEM 5: OLD BUSINESS a. Discussion -- Goals & Objectives ITEM 6: NEW BUSINESS a. Discussion -- Proposed Unattended Children Regulation b. Discussion -- FY09 Budget ITEM 7: REPORTS a. Director b. Friends of the Library c. City Council Liaison ITEM 8: COMMYSSION COMMENTS/AUESTIONS ITEM 9: PERSONS NOT SCHEDULED TO BE HEARD ITEM 10: INFORMATION a. Kenai City Council Action Agendas of September 5 and 19, 2007. ITEM 11: ADJOURNMENT KENAI LIBRARY COMMISSION KENAI COUNCIL CHAMBERS OCTOBER 2, 2007 7:00 P.M. VICE CHAYR EILEEN BRYSON, PRESIDING MEETING SUMMARY ITEM I: CALL TO ORDER & ROLL CALL Vice Chair Bryson called the meeting to order at approximately 7:00 p.m. The roll was taken and confirmed as follows: Commissioners present: E. DeForest, R. Gilman, E. Bryson, C. Brenckle Commissioners absent: K. Heus, R. Peters, C. Cook Others present: Library Director M. Joiner A quorum was present. ITEM 2: ASrENDA APPROVAL MOTION: Commissioner Brenckle MOVED to approve the agenda and Commissioner Gilman SECONDED the motion. VOTE: Heus ABSENT DeForest YES 'Gilman YES B son YES Peters ABSENT Brenckle YES Cook ABSENT MOTION PASSED UNANIMOUSLY. ITEM 3: APPROVAL OF MEETING SUMMARY -- September 4, 2007 MOTION: Commissioner Brenckle MOVED to approve the meeting summary of September 4, 2007. Commissioner DeForest SECONDED the motion. VOTE: Heus ABSENT DeForest YES Gilman ;YES B son YES Peters ABSENT ' Brenckle YES Cook ABSENT MOTION PASSED UNANIMOUSLY. ITEM 4: PERSONS SCHEDULED TO BE HEARD -- None ITEM 5: OLD BUSINESS 5-a. Discussion -- Goals & Objectives Library Director Joiner reminded the commission to forward recommendations for changes to her prior to the next meeting. (November 6, 2007) MOTION: Commissioner Brenckle MOVED to postpone discussion on Goals 8v Objectives until the next meeting. Commissioner Gilman SECONDED the motion. There were no objections. SO ORDERED. ITEM 6: NEW BUSINESS 6-a. Discussion -- Proposed Unattended Children Regulation Joiner reviewed the need for the policy included in the packet. Commissioner comments included: Discussion of the age limit choice of eight years old. Tabling further discussion until the next meeting. This policy is needed and should go into effect as soon as possible. MOTION: Commissioner Brenckle MOVED to approve the Unattended Child Regulation and requested it be forwarded to the City Council. Commissioner Gilman SECONDED the motion. VOTE: Heus ABSENT DeForest EYES Gilman ~ YES Bryson YES Peters ;ABSENT ~ Brenckle j YES Cook ABSENT MOTION PASSED UNANIMOUSLY. 6-b. Discussion -- FY09 Budget Joiner discussed the following items that may impact the FY 09 budget: • Assistant Director attending library school and would be taking at least one six-week internship and perhaps two for a total of 12 weeks off. • Friends of the Library may not fund the gardener position in FY 09. • Budgeting for needed new automation software. LIBRARY COMMISSION MEETING OCTOBER 2, 2007 PAGE 2 Commissioner comments included the need for additional staffmg and suggested the need may be met with two 20-hour/week positions. ITEM 7: REPORTS 7-a. Director -- Joiner reviewed the monthly report provided to the commission members (copy attached) 7-b. Friends of the Library -- It was reported the annual Dinner/Raffle would be held on October 26 and 27, 2007; tickets are selling well; and, proceeds had been deposited into the building fund in the past. 7-c. City Council Liaison -- None ITEM 8: COMMISSION COMMENTS/QUESTIONS Joiner introduced temporary library aide Kelly Salisbury who was in the audience. Gilman reported she would get the word out at the high school about the graphic novel workshop and try to acquire the missing yearbooks for the library. Bryson stated she enjoyed chairing the meeting. ITEM 9: PERSONS NOT SCHEDULED TO BE HEARD ITEM Y0: INFORMATION 10-a. Kenai City Council Action Agendas of September 5 and 19, 2007. ITEM Il: ADJOURNMENT MOTION: Commissioner DeForest MOVED to adjourn and Commissioner Brenckle SECONDED the motion. There were no objections. SO ORDERED. There being no further business before the Commission, the meeting adjourned at approximately 7:47 p.m. Meeting Summary prepared and submitted by: Corene Hall, Deputy City Clerk LIBRARY COMMISSION MEETING OCTOBER 2, 2007 PAGE 3 Draft Goals and Objectives 2007/2008 Kenai Community Library Commission ~ Goal 1: Make recommendations to the Library and Council to improve library services and continue to provide quality services to the citizens of Kenai and all library patrons. Objective 1: Maintain and extend effective library and information services for users by providing library staff wiUi training and support. Objective 2: To increase the public's awareness of the value and use of the library's resources and services by working closely with the media, developing relationships with community groups and improving communication with individual citizens. Objective 3: To continue to support services to patrons with special needs by providing equipment, materials, technology and individual help. Objective 4: To support budget increases as they become necessary for additional library personnel and services. Objective 5: To reinstate Sunday hours in the summer. Goal 2: Provide support and assistance to the library director and staff in reviewing the present library facilities and developing a building program plan. Objective 1: Commit to an annual review and reevaluation of the building and its facilities. Objective 2: To review the facility to assure compliance with the Americans with Disabilities Act. Objective 3: To actively seek local, state, and federal support for a building program and renovation of present library facilities. Goal 3: The library will provide residents with a modern, clean, safe, accessible, and inviting facility which encourages learning and leisure reading, provides access to up-to-date electronic resources and fosters community discourse. Objective L• T`he library will provide an up-to-date collection of current topics and titles in a wide variety of formats, arranged in acustomer-friendly manner for easy access. Objective 2: The library will make available to all residents more popular items in more formats and greater numbers to alleviate long waiting periods and enhance their overall. library experience. Objective 3: Kenai's young people will grow up in an environment that is rich in stories, literature, and reading material. Library programs will support the development of the skills, interests, and passions necessary to succeed in school and other learnhig activities. Draft Goals and Objectives 2007/2008 Kenai Community Library Commission Objective 4: Teens will view the library as a welcoming place that supports their special interests and developmental needs and invigorates their interest in reading for pleasure. Objective 5: To assist in lifelong learning by offering access to audio-visual technology, information databases and other technological resources. Goal 4: Work with the Court anfl the State Law Librarian on making legal resources more accessible in the community. Objective 1: To provide public access to legal resources while the courthouse undergoes renovations. Goal 5: The library will serve as a centralized, convenient community destination by providing formal and informal gathering spaces for a variety of programs, meeting spaces, and events. Objective 1: To provide money in the budget for programming for all ages. Objective 2: To encourage staff to apply for grants to support innovative programming. Goal 6: The library's staff, commission and Friends will continue to find means, by way of grain writing and private fund raising, to enhance flee library's services and collections beyond what the local tax support makes possible. Objective 1: To promote the recruitment of library volunteers. Objective 2: To work together towards a library expansion. Objective 3: To exchange information and ideas for enhancing the library program. Goal 7: Make recommendations to the City Council regarding capital and other improvements to the library. Objective 1: To increase the materials budget. Objective 2: To increase the opportunities for staff continuing education. Objective 3: To recommend funding towards an updated automation system, including both software and hardware. Ite,r, 4b. Interoffice Memo Date: 10/31/2007 To: Mary Jo Joiner, Library Director Library Commission Members From: Corey Hali, Deputy City Clerk RE: January 2008 meeting The regularly scheduled Library Commission meeting for January 2008 would be January 1. As this is a holiday, you may choose to cancel that meeting or reschedule it for January 8, 2008. CH 4/9/2007 o AGENDA KENAI CITY COUNCIL-REGULAR MEETING OCTOBER 3, 2007 7:00 P.M. KENAY CITY COUNCIL CHAMBERS http: //www.ci.kenai.ak.us ITEM A: CALL TO ORDER 1. Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. Consent Agenda *Al1 items listed with an asterisk (*) are considered to be routine and non- controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a council member so requests, in which case the item will be removed from the consent agenda and considered in its normal sequence on the agenda as part of the General Orders. ITEM B: SCHEDULED PUBLIC COMMENTS (10 minutes) 1. Brenda Ahlberg, Boys & Girls Club of the Kenai Peninsula -- Club Update yh.%CE Ti//u - /./iu~5f' •~~«~-.~~ y~~~"/~ivaavd 3.~8. Kellie Kelso -- Cutting of Trees Between Aspen Hotel and Walker Lane. ITEM C: UNSCHEDULED PUBLIC COMMENTS (3 minutes) ITEM D: REPORTS OF KPB ASSEMBLY LEGISLATORS AND COUNCILS ITEM E: PUBLIC HEARINGS (Testimony limited to 3 minutes per speaker.) /~~~ 1. Ordinance No. 2230-2007 -- Amending KMC 21.10.090(d)(1) and (2) by Establishing Different Requirements for Determining the Length of a -Gf.~~'•Lease Extension and Extending the Maximum Term of Lease Including Any Extension from 35 to 55 Years. (Approved for reconsideration 6/6/09; postponed to 9/18/07; postponed to 8/15/07• postponed to 10/3/07. The motion to adopt is active.) a. Ordinance No. 2230-2007 (Substitute A) -- Amending KMC 21.10.090(d)(1) and (2) by Establishing Different Requirements for Determining the Length of a Lease Extension and Extending the Maximum Term of Lease Including Any Extension From 35 to 55 Years. b. Ordinance No. 2230-2007 (Substitute Bj -- Amending KMC 21.10.090(d)(1) and (2) By Establishing Different Requirements for Determining the Length of a Lease Extension and Extending the Maximum Term of Lease Including Any Extension From 35 to 55 Years. ~~,~~'~'. 2. Ordinance No. 2253-2007 -- Increasing Estimated Revenues and Appropriations by $1,000 in the General Fund for a Library Grant. ~~B 44PG~Gf 3. Ordinance No. 2254-2007 -- Increasing Estimated Revenues and Appropriations by $7,000 in the General Fund for a Library Grant. /~~ /~ 4. Resolution No. 2007-58-- Transferring $40,000 in the Runway Safety Area Improvements Capital Project Fund for Engineering. YTEM F: MYNUTES *Regular Meeting of September 19, 2007. ITEM G: UNFINISHED BUSINESS ITEM H: NEW BUSINESS ~,n~~~~~ 1. Bills to be Ratified '~a,~l%` ~~~ 2. Approval of Purchase Orders Exceeding $15,000 ~%'/~ 3. *Ordinance No. 2255-2007 -- Increasing Estimated Revenues and Appropriations by $36,909.53 in the General Fund to Properly Account for In Kind Services Provided to the Soccer Park Capital Project Fund. 4. *Ordinance No. 2256-2007 -- Increasing Estimated Revenues and Appropriations by $150,000 in the Public Safety Garage Capital Project Fund for a State Grant. 5. *Ordinance No. 2257-2007 -- Increasing Estimated Revenues and Appropriations by $888,562.42 in the Municipal Roadway Paving Capital Project Fund for a State Grant. 6. *Ordinance No. 2258-2007 -- Increasing Estimated Revenues and Appropriations by $592,541.34 in the Wildwood Drive Capital Project Fund for a State Grant. 7. *Ordinance No. 2259-2007 -- Increasing Estimated Revenues and Appropriations by $1,150,139.22 in the Marathon Drive Capital Project Fund for a State Grant. 8. *Ordinance No. 2260-2007 -- Amending KMC 12.20.030 by Better Describing and Defining What Constitutes Prohibited Storage of "Junk," "Garbage" and "Litter" Under the City Code. 9. *Ordinance No. 2261-2007 -- Increasing Estimated Revenues and Appropriations by $12,658 in the General Fund to Pay for Training Ammunition, Small Tools and Improvements to Police Department Report Writing Stations. 10. *Ordsnance No. 2262-2007 -- Amending KMC 14.15.060(b) to Change the Height of House Numbers From Three Inches (3") in Height to Four Inches (4") to Provide Consistency With the International Fire Code. 1 I. *Ordinance No. 2263-2007 -- Increasing Estimated Revenues and Appropriations by $20,000 in the Airport Fund for Deferred Maintenance Items at the PRISM Facility. ~j~~~ 12. Approval -- Update/Kenai City Council Policy for Commission, Committee, ~ ~r Board and council on Aging Meetings and Work Sessions. ~' ~ 3. Discussion/Approval -- Dedication of Utility Easement/Lot 1, Spur ~ir.~ ~+"~'z~f~F' Subdivision No. 1. d~roi ~-kie ' ~y/sy,~,fa~u U,r~r3~ w/~- .~se.,aw~f-. (/- TEM I: G~ COMMISSION/COMMITTEE REPORTS 1. Council on Aging 2. Airport Commission 3. Harbor Commission 4. Library Commission 5. Parks 8v Recreation Commission 6. Planning & Zoning Commission 7. Miscellaneous Commissions and Committees a. Beautification Committee b. Alaska Municipal League Report c. Joint Kenai River Working Group d. Mini-Grant Steering Committee ITEM J: REPORT OF THE MAYOR ITEM K: ADMINISTRATION REPORTS 1. City Manager 2. Attorney 3. City Clerk ITEM L: 1. Citizens (five minutes) 2. Council ITEM M: PENDING LEGISLATION (This item lists legislation which will be addressed at a later date as noted.) Ordinance No. 2202-2006 -- Amending KMC 11.05.090 to Limit the Use of the City of Kenai Boat Launch, Located at the Municipal Harbor, to Vessels and Boats Powered by Four-Cycle or Direct Injection 'Iwo-Cycle Engines. (1/17/07, Tabled, no time certain.) Ordinance No. 2240-2007 -- Amending KMC 21.10.070 to Give the Airport Commission More Authority Over Leasing Decisions Within the Airport Reserve. (7/ 18/ 07, Tabled, no time certain.) EXECUTIVE SESSION -- None Scheduled ITEM M: .ADJOURNMENT AGENDA KENAI CITY COUNCIL -REGULAR MEETING OCTOBER 17, 2007 7:00 P.M. KENAI CITY COUNCIL CHAMBERS httn: / /wwcv.ci.kenai.ak.us ITEM A: CALL TO ORDER 1. Pledge of .Allegiance 2. Roll Call ~,~pyv~' G(- 3. CERTIFICATSON OF ELECTION 4. ADMINISTER OATHS OF OFFYCE 5. ELECTION OF VICE MAYOR 6. Agenda Approval 7. Consent Agenda *All items listed with an asterisk (*j are considered to be routine and non- controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a council member so requests, in which case the item will be removed from the consent agenda and considered in its normal sequence on the agenda as part of the General Orders. ITEM B: SCHEDULED PUBLIC COMMENTS (10 minutes) ITEM C: UNSCHEDULED PUBLIC COMMENTS (3 minutes) ITEM D: REPORTS OF XPB ASSEMBLY LEGISLATORS AND COUNCILS YTEM E: PUBLIC HEARINGS (Testimony limited to 3 minutes per speaker.) ~~~ `( 1. Ordinance No. 2255-200? -- Increasing Estimated Revenues and , Appropriations by $36,909.53 in the General Fund to Properly Account for In Kind Services Provided to the Soccer Park Capital Project Fund. /I~~~,, ~ 2. Ordinance No. 2256-2007 -- Increasing Estimated Revenues and /" Appropriations by $150,000 in the Public Safety Garage Capital Project Fund for a State Grant. 3. Ordinance No. 2257-2007 -- Increasing Estimated Revenues and ~d~~dC~6~ ~- Appropriations by $888,562.42 in the Municipal Roadway Paving Capital Project Fund for a State Grant. ,% ~ 4. Ordinance No. 2258-2007 -- Increasing Estimated Revenues and /- Appropriations by $592,541.34 in the Wildwood Drive Capital Project Fund for a State Grant. 5. Ordinance No. 2259-2007 -- Increasing Estimated Revenues and ~~ Appropriations by $1,150;139.22 in the Marathon Drive Capital Project Fund for a State Grant. ~/,`, 6. Ordinance No. 2260-2007 -- Amending KMC 12.20.030 by Better " " Junk, Describing and Defining What Constitutes Prohibited Storage of "Garbage" and "Litter" Under the City Code. ~~ 7, Ordinance No. 2261-2007 -- Increasing Estimated Revenues and Appropriations by $12,658 in the General Fund to Pay for Training Ammunition, Small Tools and Improvements to Police Department Report Writing Stations. ~ 8. ~ Ordinance No. 2262-2007 -- Amending KMC 14.15.060(b) to Change , ~ ~ ~ /p~~ ~' the Height of House Numbers From Three Inches (3") in Height to Four Inches (4") to Provide Consistency With the International Fire Code. ~~~ 9. ,~ Ordinance No. 2263-2007 -- Increasing Estimated Revenues and ~ ~ /~~ Appropriations by $20,000 in the Airport Fund for Deferred Maintenance Items at the PRISM Facility. 10. Resolution No. 2007-59 -- Approving a Contract to Hattenburg, Dilley 8v /~~• Linnell, LLC (HDL) for Engineering Design Services for the Project Entitled Marathon Road Improvements for the Not-To-Exceed Amount of $164,856. //~ 11. _ Resolution No. 200T-60 -- Approving a Contract to Wince-Corthell- d d Wild i l / woo t e Bryson for Engineering Design Services for the Project Ent Drive Improvements for the Not-To-Exceed Amount of $45,500. ,/) 12. Resolution No. 2007-61 -- Awarding a Three Year Contract for the ~Y !© Operation and Management of the Kenai Recreation Center to the Boys & ~ N~'7~J~7 Girls Club of the Kenai Peninsula, Kenai Unit, in the Amount of $130,000 Per Annum, With an Option to Renew for Two Additional Years. 13. .Resolution No. 2007-62 -- Designating that Lot 1-A Sprucewood Glen ~~~ ~i%/dn,~" Subdivision Number Two be Replatted and that a Portion of the Property ~y"myy~~ `^~/reu/. in That Lot be Preserved as a Buffer. 14. L( Resolution No. 2007-63 -- Authorizing Approval of a Provisional , Certificate of Public Convenience and Necessity for Kenai Landing, Inc. ("KLI") for Public Water Utility Service. ITEM F: MINUTES 1. *Regular Meeting of October 3, 2007. ITEM G: UNFINISHED BUSINESS YTEM H: NEW BUSINESS 1. Bills to be Ratified Approval of Purchase Orders Exceeding X15,000 3. *Ordinance No. 2264-2007 -- Accepting a Grant From the State Division of Homeland Security and Emergency Management 2007 State Homeland Security Program in the Amount of $243,000.00 and Appropriating the Grant in the Kenai Emergency Operations Center Capital Project Fund. 4. *Ordiaance No. 2265-2007 -- Increasing Estimated Revenues and Appropriations by $58,640.00 in the General Fund for a Grant From the State Division of Homeland Security and Emergency Management 2007 Law Enforcement Terrorism Prevention Program to Provide P25 Radio Consolette Upgrades to the City Communications (Dispatch) Center. 5. *Ordiaance No. 2266-2007 -- Increasing Estimated Revenues and Appropriations by $21,250 in the Airport Fund and by $850,000 in the Runway Improvement Capital Project Fund for Capital Improvements. 6. Approval -- Library Regulation Update/Inclusion of Unattended Children Policy. 7. Discussion/Approval -- City of Kenai/KCHS Ski Team Contract for Services. Discussion -- Assignment of Commission/Committee Liaisons 9. Discussion -- 2007 Dip Net Fishery Report ITEM I: COMMISSION/COMMITTEE REPORTS 1. Council on Aging 2. Airport Commission 3. Harbor Commission 4. Library Commission 5. Parks 8v Recreation Commission 6. Planning & Zoning Commission 7. Miscellaneous Commissions and Committees a. Beautification Committee b. Alaska Municipal League Report c. Joint Kenai River Working Group d. Mini-Grant Steering Committee ITEM J: REPORT OF THE MAYOR ITEM K: ADMINISTRATION REPORTS 1. City Manager 2. Attorney 3. City Clerk ITEM L: DISCUSSION Citizens (five minutes) Council ITEM M: PENDYNG LEGISLATION (This item lists legislation which will be addressed at a later date as noted.) Ordinaaoe No. 2202-2006 -- Amending KMC 11.05.090 to Limit the Use of the City of Kenai Boat Launch, Located at the Municipal Harbor, to Vessels and Boats Powered by Four-Cycle or Direct Injection Two-Cycle Engines. (1/I7/07, Tabled, no time certain.) Ordiasaoe No. 2240-200'7 -- Amending KMC 21.10.070 to Give the Airport Commission More Authority Over Leasing Decisions Within the Airport Reserve. (7/ 18/ 07, Tabled, no time certain.) EXECUTIVE SESSION -- None Scheduled ITEM M: ADJOURNMENT ~teMlob. KENAI CITY COUNC%L POLICY FOR COMMISSION, COMMITTEE, BOARD AND COUNCIL ON AGYNG MEETINGS AND WORK SESSIONS Commission, Committee Board Reappointment: If, after a term (or consecutive term) of appointment has been completed, a commission, committee or board member would like to be reappointed for an additional term, an application must be submitted to council for consideration and approval. Formation of Subcommittees of Commissions Committees or Boards• A subcommittee of a commission, committee or board may be formed for a specific function if upon review by administration, it is indicated the subcommittee would be a governmental body and a subcommittee of a public entity and if the formation is approved by Council. If a subcommittee is approved by Council, the meetings of the subcommittee must be open to the public; meeting notices shall be posted on the Official City Bulletin Board in Kenai City Hall and on the city website at least five (5) days prior to the meeting; and the meetings may be electronically recorded and the recordings (the official record) stored in the City Clerk's Office. Meeting Schedules: Until further notice, the commission/committee meeting schedule is as follows: Commission/Committee/Bo and Meeting Schedule Scheduled Meetin Da s Planning & Zoning : Commission Twice monthly January through December, Second & Fourth Wednesda s Libra Commission Monthl First Tuesda Council on A 'n Monthl Second Thursday Beautification Committee Meetings held March, Ma ,Jul & Se tember Second Tuesday Parks & Recreation Commission Meetings held January, ~ A ril, July f~ October First Thursday Air ort Commission Monthl , Second Thursda Harbor Commission Monthly i First Monday after first council meeting of the month. 1. Commission, committees and boards, including Library, Parks & Recreation and Airport Commissions and Beautification Committee, shall meet as listed above. 2. Council on Aging shall meet monthly at the Kenai Senior Center. 3. Planning Y~ Zoning Commission and the Personnel Arbitration Board is exempted from this meeting directive. 4. Commissions, committees, boards and the Council on Aging may, with the City Clerk's approval and notification of Council and City Manager, hold special meetings (for a specific purpose) on an as-needed basis. 5. Commission, committee and board meetings may be cancelled by the City Clerk, with notification of Council and City Manager, if cancellation is warranted, i.e. lack of agenda items, pre-knowledge of lack of quorum, etc. 6. All commission, committee and board meetings (except Council on Aging) will be held at Kenai City Hall and begin at 7:00 p.m. Exceptions for subcommittee meetings may be made with advance notice to and approval by the City Clerk. - 7. Any additional commissions, committees, or boards formed will be set and incorporated into the following meeting schedule by the City Council. KENAI CITY COUNCIL POLICY FOR COMMISSION, COMMITTEE, BOARD AND COUNCIL ON AGING MEETINGS AND WORK SESSIONS PAGE 2 Minutes/Meetin¢ Recording: 8. Excepting the Planning & Zoning Commission and Personnel Arbitration Board, responsibility of taking notes and electronically recording the commission, committee, board meetings, falls to the department liaison (staff members to the specific meeting group. 9. Summary minutes will be produced by the City Clerk from the department liaison notes and provided to the City Council as official records of the meetings. 10. Electronic recordings of the meeting group, except the Planning 8v Zoning Commission, shall be kept for two years. 11. Planning 8r, Zoning Commission meeting recordings shall continue to be kept for six years. Work Sessions: 12. Commission, committees and boards shall receive the City Clerk's approval to hold work sessions to be held on a date other than that of a regularly scheduled meeting or at a time immediately prior to a regularly scheduled meeting, i.e. a 6:00 p.m. work session before a 7:00 p.m. meeting. 13. Work sessions may not be held without the approval of the City Clerk unless they occur on the night of and at the time of aregularly-scheduled advertised meeting. 14. During work sessions, only items on the work session agenda may be discussed and no formal actions may be taken. 15. All commission, committee and board meetings must be given appropriate public notice. This directive shall take effect on October 4, 2007 and remain in effect until modified by the Kenai City Council. Approved by the Kenai City Council on the third d of b 200. { c /l ~ ~ ~^~~2~J PAT PORTER, MAYOR ATTEST: ~~ ~~~i~ ~--~ Carol L. Freas, City Clerk clf Revised 10/3/07 Library Services and Technology Act Alaska State Plan 200 - 2012 (Revised September r7, 2007) Prepared by the Alaska State Library And the Governor's Advisory Council on Libraries A State-Federal Program under the Library Services and Technology Act, P.L. io4-2o8. I. Introduction This plan is prepared in accordance with Public Law too-2o8, the Library Services and Technology Act of 1996. Its purpose is to comply with Section 224(b) and to show how funds under the Act will be used to address library needs in Alaska for the period October r, 200'7 through September 30, 2ot2. The goals in this plan were developed in accordance with the purposes established in Library Services and Technology Act (LSTA) law: i. Expand services for learning and access to information and educational resources in a variety of formats, in all types of libraries, for individuals of all ages; 2. Develop library services that provide all users access to information through local, state, regional, national, and international electronic networks; 3. Provide electronic and other linkages between and among all types of libraries; 4. Develop public and private partnerships with other agencies and community-based organizations; 5. Target library services to individuals of diverse geographic, cultural, and socioeconomic backgrounds, to individuals with disabilities, and to individuals with limited functional literacy or information skills; and 6. Target library and information services to persons having difficulty using a library and to underserved urban and rural communities, including children from families with incomes below the poverty line. The following plan presents the mission of the Alaska State Library; describes how needs and critical issues were identified for the state; and outlines the goals, objectives, and activities the Alaska State Library intends to carry out with LSTA funds to address these needs and critical issues. II. Mission The mission of the Alaska State Library is to: • promote and coordinate library services to the community of Alaskan libraries, • serve as the primary research library for state government, and • collect, preserve, and make accessible Alaska-related materials. The LSTA program assists the State Library in addressing the first and third goals of its mission statement. The Library Development staff of the State Library provides leadership, assistance and expertise to Alaska's libraries, in support of a cooperative network of strong and vibrant libraries that serve Alaska's educational and cultural needs. III. Needs Assessment In preparation of the writing of this current plan, the Governor's Advisory Council on Libraries (GAC) and the Alaska State Library initiated a needs assessment process that consisted of the following components: A. A "state of the state" review for each goal activity area from the LSTA 2oo3-zoos plan, including federal grant-funded activity. The Library Development staff prepared this in-depth review for the GAC. B. A comprehensive "Futures Scan" session was conducted v~ith the GAC that identified the top five issues facing the Alaska library community based on current challenges and opportunities. This future scan activity generated a list of needs that goes beyond the scope of projects that are eligible for funding with LSTA money. The first three issues listed below only partially align with the goals stated in the Library Services and Technology Act. t. We need to raise the visibility and awareness of Alaska's libraries through promotion, marketing and advocacy. 2. We need to increase or stabilize library funding through partnerships, cooperative efforts and other innovative strategies. 3. We need. to support continuous training in many different kinds of formats for library staff, at all levels, working in all types and sizes of libraries. 4. We need to meet the public's demand for technology by working toward affordable and speedy connectivity, adequate hardware and software, technology training, and technical support. 5. We need to better serve Alaska's diverse population by providing programs and services for non-English speaking people, pre-school children, seniors, people living with disabilities, people living in poverty and others with special needs. C. An online survey asking members of the statewide library community to both ranlt the aforementioned issues in priority order of importance and to add issues if they were not identified in the list above. [Note: The issues in #B above are listed in rank order of importance to the survey respondents (N=68).] D. A second online survey asking members of the statewide library community and library stakeholders (N=r24) to describe the most desirable future for Alaska's libraries in the year 2ot2 and to share any comments that might assist the GAC with the writing of a new LSTA plan. The major themes gleaned from the second survey constitute the greater part of the objectives and activities contained in this new plan. E. Two focus group interviews -one with the directors of the three largest academic and three largest public libraries in the state; the second with Native library stakeholders. F. An examination and discussion of the strengths and deficiencies identified in Alaska's evaluation of its 2oo3-200'7 LSTA plan. z After reviewing the results of the needs assessment process, GAC and State Library staff wrote the goals, objectives, activities, and developed output and outcome measures within the parameters and purposes of the Library Services and Technology Act legislation. The Alaska State Library provided background text for the goals and objectives set forth in the plan and developed targets for the output and outcome measures. N. Goals This state plan lays out five major goals, of equal importance, for the next five years that embody the aspirations of the Alaska library community and encompass current and future service objectives and activities: i. Alaskan libraries will support lifelong learning by expanding access to knowledge and information in current and emerging formats. (Corresponds to LSTA purposes t, 2, 5, and 6, as shown on page i of this state plan) 2. Alaskan libraries will improve services to people of diverse backgrounds and to underserved populations. (LSTA purposes 5 and 6) 3. Alaskans will have increasingly equitable access to information through an enhanced technological infrastructure. (LSTA purpose 3) 4. Alaskan libraries will actively participate in networks, partnerships, and collaborative activities. (LSTA purposes 3 and 4) 5. Alaskan libraries will improve their capacity to provide library services that respond to community needs and expectations. (LSTA purposes i, 2, 3, 5, and 6) Each goal is introduced with a short background discussion. The objectives and activities under each major goal are followed by key output or outcome measures. Some activities contain output or outcome targets when they could be confidently determined for the next five years. Goal is Alaskan libraries will support lifelong learning by expanding access to knowledge and information in current and emerging formats. This broad service goal goes beyond the scope of a similar goal developed in 2002 to address the delivery of information irrespective of format. In 2002, when the last state plan was formulated, there was still a marked divide regarding access to electronic resources among Alaska libraries and their users. Building on a history of cooperative collection development and resource sharing in print materials beginning in the t9~os, similar efforts to make electronic resources available statewide began in the t9gos with the creation of the State Library Electronic Doorway (SLED), a portal to Alaska online materials, and the creation of Databases for Alaskans, a statewide collection of licensed databases available at libraries of all types and at home for Alaskans. Formats that were unavailable when the 2003-200 plan was created, such as books in MP3 format and live chat reference or homework help services, emerged and were embraced on the Alaska scene in the course of implementation of the previous plan. These efforts to integrate emerging information technologies must be continued in the next five years, along with support of more traditional delivery mechanisms and formats. There are still special resources, jewel collections, in the state waiting for the expertise to create records that would allow Alaskans to access them. There remain a vast number of holdings that could be digitized, but have not been for lack of equipment, funds, staff, and expertise. Some of these online resources are not adequately publicized or, in some cases, difficult to use because specialized training is required for both library staff and the general public. The second objective acknowledges this ongoing need to provide access in a wide variety of ways to the unique and specialized information resources in the state. The third objective under the first goal recognizes the role of other library service delivery mechanisms. Worthy of careful consideration is the question of document delivery. There will undoubtedly be creative ways to provide relatively speedy delivery of books and other physical items on a statewide basis in this geographically challenging area in the coming years. Libraries also have an increasingly important role to play in helping patrons make skillful use of growing number of electronic resources they encounter in everyday life. And finally, adult programming is one of the critical ways libraries can add value to and engage their communities beyond the provision of library materials and Internet service. Objective: Alaskan libraries will provide and promote resources in all formats to meet the informational needs of Alaskans. Activity a.i: Support SLED, the Statewide Library Electronic Doorway. Output measure: growth in usage. Activity i.2: Provide assistance in identifying, evaluating, negotiating, purchasing, and managing regional and statewide licensing agreements for electronic resources. Output measure: growth in usage for specific databases. Outcome measure: impact of databases on users' lives conducted annually. Activity 1.3: Provide training opportunities for library staff to learn how to teach patrons the effective use of new technologies for reference, research, and access to resources. Output measures: number of training opportunities provided and number of library staff able to demonstrate these new technologies to patrons. Activity L4: Support development of local, regional, or statewide integrated library systems. Output measures: number of local or regional systems installed; design of benchmarks for the creation of a statewide online shared catalog. Objective: Alaskan libraries will provide access to the unique resources of Alaska. Activity i.5: Provide consultation and training to libraries in assessing and evaluating unique local collections for inclusion in OCLC and other informational databases. Output target: addition of five local collections to OCLC and other services by 2oi2. Activity g.6: Develop the Alaska Digital Archives by supporting local digitization and oral history projects. Output target: addition of three collections into the Alaska Digital Archives by 2012. Activity i.~: Support creation of regional and statewide information resources unique to Alaska, in areas such as business, genealogy, and local history. Output target: creation of three such information resources by 2012. Activity i.8: Support creation of informational resources that document Alaska Native history and people in a culturally responsive and appropriate manner. Output measures: creation of a model reporting form and protocol for the Alaska Digital Archives; increased number of identifications. Objective: Alaskan libraries will expand knowledge and enhance lives by offering a range of library programs and services. Activity i.9: Support reference service through the existing 800# reference and ILL backup service and by exploring new technological means of providing reference. Output measure/target: increase in the usage of the 800# service determined annually; creation of three projects involving alternative means of providing reference by 2oi2. Activity i.io: Support and enhance services that deliver library materials electronically. Output measure/target: increase in usage of existing programs; creation of three projects employing new document delivery mechanisms by 2ot2. Activity i.ii: Support training opportunities for the public designed to promote effective use of electronic and other resources and emerging technologies. Output target: Ten Alaskan public libraries will have a regular, ongoing training program to improve their patrons' information literacy skills by 2012. Outcome target: 75% of training participants will demonstrate improved information literacy skills by 2oi2. Activity i.i2: Support the development of lifelong learning programs designed for adults. Output measure: number of adult pilot programs initiated; program attendance. Outcome measures: increase in knowledge, skills, attitudes, behaviors, and life condition or status among program participants. Goa12: Alaskan libraries will improve services to people of diverse backgrounds and to underserved populations. Targeted library services to individuals of diverse geographic, cultural, and socioeconomic backgrounds; to individuals with disabilities; and to individuals with limited functional literacy or information skills continues to be a need as evidenced by demographic trends occurring in Alaska. Libraries have traditionally served as part of the safety net for people at the margins of society. Libraries are publicly supported and therefore should provide support for all members of the public, not just those in the majority. Current state demographics and 2005 Census figures certainly indicate the needs outlined in this goal are still valid and more critical than ever. • Alaska is diverse, with 5.4% (34>368) people born in other countries and 30.8% (197,650) who report their race as other than white or as mixed. • A total of 8.9% (34,734 Alaskans of age 25 or more) do not have a high school daploma or GED. • A total of u.2% (7t,4og Alaskans) live below the poverty level set by the Federal government. • More than 86,000 Alaskans aged 5 years or more (14.8%) have either a sensory, physical, mental, or self-care disability. • A total of 7.7% (4g,4i3) Alaskans are under 5 years of age and 6.6% (42,354) Alaskans are more than 65 years of age. • A total of 4.2 % (24,886) Alaskans report that they speak English less than "very well." • If Alaska has the same level of people with limited literacy as the U.S. as a whole (based on t994-t995 International Adult Literacy Survey), then 46.6% (198,977) Alaskans aged i6 to 65 function at level t or 2 literacy. Level 3 or higher literacy is necessary for people to achieve success in today's labor market, per the National Governor's Association. With few exceptions, libraries in Alaska have never investigated the depth or breadth of library services desired by Alaskans with special needs. For most Alaskan libraries, the daily struggle for funding and managing other problems that threaten the actual survival of the library means that the needs of these groups are met on aperson-by-person basis, rather than addressed as part of a larger service plan. The major lesson learned from the previous plan is that no assessment has been performed to properly identify the library needs of the populations who could be served under this goal. The lack of information about the needs of these Alaskans means it is difficult to design a thoughtful strategy that will assist libraries in meeting them. This new goal seeks to remedy the current situation. A history of successful reading incentive programs in Alaska is continued in this plan. New initiatives have been designed that underscore the importance of targeted programs for young adults and that meet the developmental learning and literacy needs ofpre-school children. It is critical to promote early childhood learning in areas where materials are scare and to provide high quality early learning materials to libraries and other service providers primarily in rural Alaska. Alaska's immense geographic area and sparse population continue to make the delivery of public library services to underserved rural Alaska a challenge. Over to% of Alaskans live in areas not served by a public library. To serve these people, the State Library continues to fund the Regional Mail Services program and is constantly on the lookout for new service delivery mechanisms targeted to the needs of rural Alaskans. Objective: Alaska libraries will design services and programs that target individuals of diverse geographic, cultural, socioeconomic backgrounds, special needs, and other underserved populations. Activity 2.1: Meet the needs of people who are drsabled, elderly, or who have special needs through a comprehensive assessment process, stakeholder meetings, and the development and promotion of targeted programs to fill service gaps. Outcome measures: number of special needs stakeholders, agencies, and libraries completing assessment process; number of subsequent programs developed. Activity 2.2: Support improved library service and accessibility of cultural resources for Alaska Natives through partnerships and the creation of a strategic plan. Output measure: increase in the number of new programs and services resulting from partnerships and plan. Activity 2.3: Assist libraries in determining and meeting the needs of non-English speaking populations in their communities. Output measure/target: creation of library service guidelines and targets for identified populations; 25 % increase in number of non-English language holdings in Alaska by 2oi2. Activity 2.4: Encourage libraries to learn about the information needs of diverse and underserved populations and to actively collaborate to meet those needs. Output target: Five local or regional collaborative projects initiated for identified populations by 2012. Objective: Alaska libraries will support learning and literacy programs. Activity 2.5: Support the statewide summer reading program for children, teens, and adults in public libraries and school libraries with summer school programs. Output target: 20% increase in program participants statewide by 2oi2 Outcome target: 20 % of program participants will report devoting increasing amounts of time to reading by 2ot2. Activity 2.6: Develop and publicize the early childhood resource center and train librarians and other service providers who work with children from birth to age 4 in appropriate program techniques. Output measure: number of public libraries that initiate or continue service to very young children and their parents. Outcome measure: ~5% of parents participating in early childhood literacy programs will understand the importance of developing literacy skills in their pre-school children. Activity 2.']: Formulate strategies and develop programs that serve teens. Output target: Six grant projects for teen services, programs or resources will be funded by 2otz. Objective: Alaskans in unnerved rural communities will receive library service. Activity 2.8: Provide services to people with no access to a local library and explore and develop new methods of delivering these services in remote areas. Output measure: development and increased use of efficient library service delivery mechanisms. Activity 2.9: Compile information about Alaska's library landscape, including school and tribal libraries, and design and support service alternatives that meet the needs of those communities. Outcome measures: creation and upkeep of key data indicators; number of contacts with unserved communities; number of model or alternative programs developed. Activity 2.10: Formulate strategies for serving communities that do not have public libraries to determine if any type of local library service is feasible or wanted and to devise and publicize appropriate alternatives. Output target/measure: creation of two new community libraries in communities with populations over 60o by 2012; number of model or alternative programs implemented. 9 Goal g: Alaskans will have increasingly equitable access to information through an enhanced technological infrastructure. While progress has been made since the last state plan was written in 2002 (for example, all of Alaska's public and. school libraries today have access to the Internet) much remains to be done. Alaska, more than any other state, is playing catch-up when it comes to meeting national standards of affordable access to the telecommunication infrastructure. The great advances in connectivity nationally and globally are due largely to the deployment of fiber and wireless spectrum, both of which have limited application in Alaska. It is doubtful that all Alaska residents will have access to this affordable telecommunication infrastructure as it is understood elsewhere in the county for many years to come. The Alaska State Library believes it has a leadership role to play in advocating for affordable telecommunications for rural Alaskans. As a consequence, the next five years must be devoted to ensuring all Alaskans have increasingly equitable access to a telecommunications infrastructure. Through its past commitments, the State Library has developed valuable in-house expertise and Leadership in the areas of telecommunications and Internet connectivity. Now it needs to build upon these strengths by publicly championing the goal of an affordable telecommunication infrastructure for all Alaskans, while partnering with other state agencies, the legislature, and the Governor's office, and working with other stakeholders, including private foundations and industry. The achievement of this goal must be done cooperatively. The State Library will work to coordinate and lead strategic planning efforts for telecommunication services at the statewide level. Alaska's public libraries made great strides in creating an adequate public access computing environment in the last five years, primarily due to the infusion of grant funds from the Bill & Melinda Gates Foundation. However, due to the rapid changes in technology and the public's rising expectations that libraries will continue to provide public access computing services, this investment in hardware and software must be continued into the future. Local libraries must be able to provide an adequate and up-to-date library technology service program. Alaskan librarians have become much more savvy providers and users of technologies in the last five years, but the need for a robust program that supports technology in libraries remains a significant need. Mechanisms must be designed and implemented to assist libraries, especially small libraries, with identifying, assessing, and evaluating technology requirements in the next five-year plan. More importantly, libraries in this state must keep up with and deploy new information technologies as they enter the mainstream to provide the most effective delivery of library and information services in both urban and rural settings. io Objective: Alaskans will have access to low-cost, high-speed telecommunications in rural and urban libraries and communities. Activity 3.i: Document and publicize dominant and alternative communications links to libraries in remote areas of Alaska. Output measure: number of communications produced, disseminated and publicized. Activity 3.2: Collaborate with telecommunications providers to expand low-cost, high-speed access to communities in rural Alaska. Output measure: number of advances in broadband penetration or cost reductions. Activity 3.3: Participate in Federal Communications Commission, Regulatory Commission of Alaska, and other entities' processes which impact communications access for libraries. Output measures: number of meetings attended, comments filed. Activity 3.4: Collaborate with statewide groups and consortiums to build a technological infrastructure to expand access to Alaska's online electronic resources and services. Output measure: number of collaborations resulting in new services and programs. Activity 3.5: Monitor and share information collected by other entities regarding telecommunications connectivity in Alaska. Output measure: number of summarizing communications produced and disseminated. Objective: Alaskans will have access to high-quality technology and public computing equipment and services in their local libraries. Activity 3.6: Assist libraries in identifying and evaluating their technology needs and in developing strategies to meet those needs. Output target: 50% of Alaskan public libraries will have useable technology plans by 2012. Outcome target: 50% of surveyed library directors will report confidence in providing quality public access computing services to their communities by 2012. Activity 3.~: Assist libraries in acquiring the hardware and software upgrades and replacements necessary to support public access tohigh-quality technology. Output measures: creation of library technology standards; number of libraries subsequently upgrading or replacing needed software and hardware. xx Objective: Alaskan libraries will employ new technologies to deliver library resources and services. Activity 3.8: Provide support for integrating emerging technologies into library services. Output target/measure: 50% increase in training opportunities related to the deployment of new technologies by 2012; number of new technologies successfully implemented. Activity g.9: Support school libraries in incorporating technology into school curricula. Output measure: number and type of activities integrating library technologies into school curricula. Activity 3.xo: Assist libraries in establishing and expanding network connections. Output measure: number of new or expanded network connections. 12 Goa14: Alaskan libraries will actively participate in networks, partnerships, and collaborative activities. Alaska's large and remote geographic region, combined with rising costs, funding shortfalls, and increased demand for services, provide great incentives to look to partnerships as a method for improving the quality of libraryservices statewide. In this climate, there is more pressure than ever for libraries to form partnerships with each other and other public agencies to offer more cost-effective, new and enhanced services. Historically, a variety of partnerships have had far reaching impacts in the state. From the early development of the first ALNCat on microfiche and the Alaska Project to the recent introduction of OCLC statewide group services contract and formalization of the Alaska Library Network, Alaska has always prided itself, despite its scant material resources, on its collaborative and cooperative library culture, that made possible collectively what would have been impossible singly. Formal and informal peer networks, such as the Resource and Research Library Directors, and Public Library Director's Leadership Group (DirLead); and professional organizations such as the Alaska Library Association (AkLA) and the Alaska Association of School Librarians (AkASL) are vibrant groups that meet regularly and often collaborate with the State Library on projects of mutual benefit. While the tradition of cooperative ventures between libraries and library groups and individuals remains strong and vibrant in the state, much of this work has been largely informal. The formalization of the Alaska Library Network, an effort which was initiated in early 200'7, will allow the library community to benefit from more planned and coordinated cooperative projects and activities because a staff person will now be devoted to initiating and administering these efforts. Thus, the broad objective of providing consultation, training, and technical assistance to libraries in the development, improvement, and operation of cooperative activities and networks should be realized in the future. There is a growing trend in libraries to create partnerships with non-library organizations with allied goals. Expanding the implementation of partnerships into the realm of encouraging individual libraries to reach out and form mutually beneficial relationships with organizations and agencies in their own community will greatly enhance the image of the library and extend a welcoming face to underserved, disadvantaged and other nontraditional patrons and groups. At a time when librarians feel they need to increase their advocacy and public relations activities, partnerships could help libraries reconfigure their services to meet new community needs. This would also help libraries be viewed as a more valuable asset on the local and national scene. Objective: The Alaska Library Network will strengthen Alaska's libraries through effective coordination of cooperative services and programs. Activity 4.y: The Alaska Library Network will coordinate access and licensing of digital content. i3 Output target: ~o% of Alaskan libraries will actively participate in a new digital content program or service by 2012. Activity 4.2: The Alaska Library Network will investigate and coordinate group contracts on behalf of Alaska's libraries. Output measure: number of cost-saving and service-enhancing group contracts initiated. Activity 4.3: The Alaska Library Network will monitor and promote statewide collaborative services and programs. Output target: 25% increase in libraries submitting grants for collaborative projects and programs on the local or regional level by 2012. Objective: Alaskan libraries will have mutually beneficial partnerships with community, regional and statewide organizations. Activity 4.4: Encourage libraries to learn about the benefits of partnering and how to form partnerships with non-library entities to meet community needs and improve services to patrons. Output target: Twelve libraries will participate in community partnerships by 2012 Outcome target: 75 % of partner agencies will report increased understanding and appreciation of the library's role within its community Objective: Alaskan libraries of all types will participate in collaborative activities and agreements to improve library service on the local, regional and statewide level. Activity 4.5: Encourage development of regional and borough-wide library service. Output target: two new agreements for regional orborough-wide service will be initiated by 2012. Activity 4.6: Encourage libraries to form partnerships with other libraries to meet shared needs. Output target: five libraries will initiate new collaborative service agreements by 2012. Activity 4.7: Investigate and support methods for delivering library services on a statewide level. Output measure: number of new statewide services and programs. 14 Goa15: Alaskan libraries will improve their capacity to provide library services that address the six priorities laid out in the Library services and Technology Act. A comprehensive capacity-building program will be developed in the coming years that supports and strengthens the internal and external ability of Alaskan libraries to provide sustainable services of the highest quality that anticipate and respond to community and societal needs and expectations. New knowledge, exposure to new ideas and perspectives, skills enhancement, opportunities for information sharing and. problem-solving, and a sense of professional identity and community will assist libraries in providing excellent customer service to their users. The ultimate goal is to provide library resources and services that advance and enhance Alaskans' personal, educational, and working lives. Objective: Alaskan librarians will pursue the knowledge and skills to offer the highest levels of customer service. Activity 5.a: Support training programs targeted taward the basic skills and professional development needs of both Alaska Native and rural library staff so that these librarians may more effectively serve underserved Alaskans. Output measures: number of training sessions offered; number and percentage of Alaska library staff who attend; number of training sessions offered to target groups or in specific geographic areas. Outcome measures: increase in targeted knowledge, skills, and attitudes (KSAs) areas. Activity 5.2: Provide education opportunities to assist library staff with strengthening traditional library service and operational skills, developing knowledge and skills in new service areas, and giving exceptional customer service. Output measures: number of training sessions offered; number and percentage of Alaska library staff who attend; number of training sessions offered to target groups or in specific geographic areas; number of Alaskans pursuing library education. Outcome measures: increase in targeted knowledge, skills, and attitudes (KSAs) areas. Activity 5.g: Provide training in grant writing so that librarians may improve their grant applications for LSTA-funded projects. Outcome targets: 25% of training participants will submit a successful grant proposal by 2012. 15 Activity 5.4: Provide leadership and management training programs for Alaskan library leaders so that they may more effectively meet the information needs of all Alaskans. Output measures: number of training sessions offered; number and percentage of Alaska library leaders who attend. Outcome measures: increase in targeted knowledge, skills, and attitudes (KSAs) areas. Objective: Alaskan 1abrarians will be actively engaged in and relevant to the communities they serve. Activity 5.g: Provide training in community needs assessment and library program evaluation. Outcome target: 25% of training participants will survey their communities or evaluate their library programs by 2012. Activity 5.6: Develop and communicate strategies for increasing community involvement, presence and relevance. Output target: 2y% of Alaskan libraries will report increased community involvement/presence/relevance due to planned outreach activities by 2012. Activity g.~: Strengthen the role of library boards, friends groups and volunteer programs in promoting and developing LSTA priorities. Output target: 25% of public libraries will report increased board, friends or volunteer involvement and efficacy due to joint training and planning activities and internal program development by 2012. Activity g.8: Provide training in marketing library services and programs supported by the Library Services and Technology Act. Outcome target: 50 % of libraries will improve communication mechanisms for reporting services and program outputs and impacts to users and stakeholders by 2012. Objective: Alaskan librarians will evaluate and design programs that keep pace with customer expectations and the changing role of libraries. Activity 5.9: Provide training in performance measurement and project management of LSTA-funded programs. Outcome target: 25% of training participants will increase their ability to manage large projects more efficiently and effectively by zolz. 16 Activity 5.10: Strengthen strategic, operational and future planning processes in libraries. Output target: 25% of public libraries will implement ongoing, systematic operational and strategic planning by 2012. Outcome target: 50% of Alaskan librarians will report increased awareness of the evolving role of libraries, librarianship and new service options by 2012. Activity 5.ix: Assist libraries in designing and developing needed programs, staffing, and service changes. Output target: ten libraries will complete internal program analysis and restructuring and disseminate program results to the statewide community by 2012. Activity 5.i2: Assist libraries in developing customer satisfaction, service effectiveness, and outcome standards and measures. Output target: 25% of libraries will institute mechanisms to measuring customer satisfaction or service effectiveness by 2012. Outcome target: 25% of Alaskan library directors will employ outcome-based evaluation on grant-funded projects by 2012. 1'J V. Stakeholder Involvement Role of the Governor's Advisory Council The Governor's Advisory Council on Libraries (GAC) was the primary mechanism used to involve library users throughout the state in design of Alaska's new Library Services and Technology Act Plan for 2008-2012. In 2ooi, the Council reviewed the 1998 - 2002 State Plan and drafted goals, priorities, and activities for the 2003 - 200'7 State Plan after assessing the results of the five-year evaluation of LSTA-funded grants during the previous five years. This same successful practice of thoughtful and deliberative analysis and review was continued in the creation of the current plan along with a complete needs assessment process that gathered input and ideas from the statewide library community. Composition of the Governor's Advisory Council The Council is currently composed of ten members: five members appointed by the Governor and five members proposed by the Alaska Library Association and confirmed by the Governor. The Council is representative of the 1abrary profession, library users, and special populations. It is the Council's policy to maintain membership that is broadly representative of the library profession and all library users, including disadvantaged persons within Alaska. The Council's voting membership consists of: one public library representative, one special library representative, one academic library representative, one school library representative, and the immediate past president of the Alaska Library Association. Members are selected by their peers in the manner set forth in the Association's Handbook of Procedures and Policies. In addition, the Council includes the following voting members chosen by the Governor: one handicapped user representative, one rural library user representative, one public library user representative, one public library trustee representative, and one library user representative. The Council's ongoing duty is to advise the Alaska State Library on the LSTA plan and the development and evaluation of library services in Alaska. The Council also assists the State Library in evaluating the effectiveness of programs and services paid for with LSTA funds. All meetings of the Council are open to the public and are advertised through public notices in regional newspapers. Other Groups Consulted The final draft of the Alaska State Plan 2008 - 2012 was widely disseminated in both print and PDF formats during a designated time for review during May -June 200. Comments were solicited from the following groups. • The Executive Council and membership of the Alaska Library Association • The Executive Board and membership of the Alaska Association of School Librarians r8 • The Interim Advisory Board of the Alaska Library Network, which includes library directors from the public libraries and the University of Alaska campus libraries in Anchorage, Fairbanks, and Juneau • DIRLEAD, the directors of the 20 largest public libraries in Alaska • Library Development staff of the Alaska State Library • Subscribers to the State Librarian's Friday Bulletin and the Alaska Department of Education and Early Development's Info Exchange (electronic newsletters) • Members of the Governor's Advisory Council were asked to distribute the draft plan to their constituents via email or any other pertinent transmission process The Council considered and incorporated comments from these constituencies prior to submitting theAlaska State Plan 2008 - 2oiz to the Institute of Museum and Library Services. VI. Communication and Public Availability Announcements concerning the availability of the finished plan will be sent to newsletters and email lists that serve the library and educational communities. The plan will be posted on the Alaska State Library's web site. Printed copies will be made available to the public upon request. Information pertaining to the ongoing LSTA program will be disseminated as follows: • Major announcements pertaining to the LSTA program and process will be publicized on the Alaska Library Association's listserv and in the following newsletters: Newspoke; Puffin; Friday Bulletin; and Info Exchange. • Current versions of the state plan and key LSTA program documents will be posted on the State Library's web site and printed copies will be available to the public upon request. • Documentation pertaining to the administration and evaluation of the LSTA program will be available to the public upon request. • Results of program evaluations presented in the Library Services and Technology Act Annual Reports and those conducted by the Library Development staff will be disseminated to and reviewed by the Governor's Advisory Council; copies will be available to the public upon request. i9 VII. Monitoring and Evaluation The following methods will be used to monitor, evaluate and report on the programs and projects supported by LSTA funds: • All project or program proposals submitted by subgrantees and accepted for funding will include an evaluation plan utilizing input, output or outcome measures or targets based on the objectives of the proposal. • In addition, the State Library will require programs and projects of statewide scope and those requiring significant funds to design and apply outcome-based measures to demonstrate their impact on intended user groups. • Library Development staff will review the effectiveness and impact of LSTA funded projects and programs in addressing the goals, objectives, activities, and output and outcome measures of the state plan at the conclusion of every grant cycle. • The State Library may initiate longitudinal evaluations to gauge progress in achieving major LSTA goals. • The Governor's Advisory Council on Libraries will review overall LSTA plan progress and grant program outputs and outcomes annually and may recommend amendments to the goals, objectives, activities, and evaluation measures contained in the state plan. 20 VIII. Appendix Governor's Advisory Council Members and LSTA Program Staff Address Contact # Cathy Boutin P.O. Box 35116 (W) 463-1899 GAC Chair Juneau, AK 99803 (H) 789-7936 Libra User Re resentative (F) 463-1877 Linda Henning PMB 306 (H) 357-9366 Library Trustee and Rural 1830 E. Parks Hwy, Ste A-113 (C) 841-2453 Re resentative Wasilla AK 996 4 Aldean Kilbourn 3217 Riverview Drive (H) 474-0012 Libra User Re resentative Fairbanks, AK 99709 Pat Kilmain Palmer Public Library (W) 746-4700 AkLA Public Libraries 655 South Valley Way (H) 745-2365 Re resentative Palmer, AK 8645 (F) 7 6-35 0 Jackie Lorensen P.O. Box 210108 (H) 586-6481 Disabled Re resentative Auke Ba , AK 99821 Kathryn J. Martin-Albright 18701 South Kanaga Loop (W) 376-5913 Public Libra Re resentative Ea le River, AK (F) 6-2 7 Ann Myren P.O. Box 951 AkLA Past President Haines, AK 982 Beth Odsen Alaska State Court Law Library (W) 264-0587 AkLA Special Libraries 303 "K" Street (H) 248-5367 Re resentative Anchora e, AK 99501 (F) 264-0 Terrill A. Sullivan uo51 Retreat Circle (W) 742-4200 Libra User Re resentative Anchora e, AK 99515 (H) 349-5881 Robert Van Der Wege Kenai Peninsula School District (W) 714-8905 AkLA School Library 152 Park Avenue (H) 283-0416 Re resentative Soldotna, AK 9966 (F) 262-28 Kathleen Wiechelman University of Alaska Southeast (W) 228-4517 AkLAAcademic Library Ketchikan Campus Library (H) 247-7780 Representative 2600 Seventh Avenue (F) 228-4520 Ketchikan, AK 99 of Kathryn H. Shelton Alaska State Library (W) 465-2910 State Librarian P. O. Box uo571 (F) 465-2665 Ex-Officio Juneau, AK 99811 Nina Malyshev Alaska State Library (W) 269-6571 Alaska State Library 344 W. Third Avenue, Ste. 125 (F) 269-6580 LSTA Coordinator Anchora e, AK 99501 Patience Frederiksen Alaska State Library (W) 269-6566 Alaska State Library 344 W. Third Avenue, Ste. 125 (F) 269-6580 Grants Administrator Anchora e, AK 99 of zi