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HomeMy WebLinkAbout2007-12-04 Library Commission SummaryI~ENAI LIBRARY COMMISSION ICENAICqvvOUNCIL gACH/gAMlBqERS DEO.~EIgMBER Ry 2®® ('e®® P~M• AGENDA ITEM 1: CALL TO ORDER & ROLL CALL ITEM 2: AGENDA APPROVAL ITEM 3: APPROVAL OF MEETING SUMMARY -- November 6, 2007 ITEM 4: PERSONS SCHEDULED TO BE HEARD ITEM 5: OLD BUSYNESS a. Discussion -- 2007/2008 Library Goals 8s Objectives b. Discussion -- FY09 Library Budget c. Discussion -- Employee Leave of Absence ITEM 6: NE6U BUSINESS a. Discussion -- Resolution No. 2007-75 -- Selecting Alternative Number One as the Preferred Alternative for the Expansion of the Kenai Community Library. b. Discussion -- City of Kenai Capital Improvement List/Automation Software. ITEM 7: REPORTS a. Director b. Friends of the Library c. City Council Liaison ITEM 8: COMMISSION COMMENTS/QUESTIONS ITEM 9: PERSONS NOT SCHEDULED TO BE HEARD ITEM 1®: INFORMATION a. Kenai City Council Action Agendas of November 7 and 21, 2007. ITEM ! 1: ADJOURNMENT KENAI LIBRARY COMMISSION KENAI COUNCYL CHAMBERS DECEMBER 4, 200? ?:00 P.M. VICE CHAIR EILEEN BRYSON, PRESIDING MEETING SUMMARY ITEM 1: CALL TO ORDER 8s ROLL CALL Vice Chair Bryson called the meeting to order at approximately 7:01 p.m. Roll was confirmed as follows: Commissioners present: K. Heus, E. Bryson, C. Brenckle, E. DeForest, C. Cook Commissioners absent: B. Peters, R. Gilman Others present: Director M. Joiner, Council Member H. Smalley A quorum was present. ITEM 2: AGENDA APPROVAL MOTION: Commissioner Brenckle MOVED to approve the agenda as presented and Commissioner Cook SECONDED the motion. There were no objections. SO ORDERED. ITEM 3: APPROVAL OF MEETING SUMMARY -- November 6, 2007 MOTION: Commissioner Brenckle MOVED to approve the meeting summary of November 6, 2007 as presented and Commissioner Cook SECONDED the motion. There were no objections. SO ORDERED. ITEM 4: PERSONS SCHEDULED TO BE HEARD -- None. ITEM 5: OLD BUSYNESS 5-a. Discussi®n -- 2007/2008 Library Goals & Objectives Commissioners reviewed the draft goals and objectives included in the packet and a brief discussion took place. No changes were made. MOTION: Commissioner Brenckle MOVED to accept the 2007/2008 goals and objectives as corrected and amended. Commissioner Cook SECONDED the motion. There were no objections. SO ORDERED. a-b. Discussion -- FY09 Library Budget Discussion took place related to the FY09 library budget. Item noted were: • The costs for the gardener may no longer be covered by the Friends of the Library. • Director Joiner recommended the library request one additional twenty- hour per week person. • The city's health insurance cost estimate quote had been increased. MOTION: Commissioner DeForest MOVED that Council Member Smalley pursue the city taking over the library gardening responsibility and Commissioner Brenekle SECONDED the motion. There were no objections. SO ORDERED. 5-c. Discussion -- Employee Leave of Absence Director Joiner explained a request had been made for 16 weeks of annual leave for an employee beginning in May. Negotiations were occurring with the city manager and finance director to grant the leave. ITEM 6: NEW BUSINESS 6-a. Discussion -- Resolution No. 2007-75 -- Selecting Alternative Number One as the Preferred Alternative for the Expansion of the Kenai Community Library. The Commission reviewed the resolution which was included in the packet. Discussion followed with comments including: • It was explained the resolution identified the selection of Alternative No. 1 which did not include plans for Alternate No. 1-A. • Option No. 1 would add space to meet current requirements. • The letter of intent, submitted to the Rasmuson Foundation for grant The Friends of the Library contacted a consultant to assist in location of grant funds. • The role of the Friends, Commission and City in the process of fundraising was discussed briefly. 6-b. Discussion -- City of Kenai Capital Improvement List/Automation Software. It was reported the library building project and automation systems were included on the city's Capital Improvement List and submitted to the Legislature. LIBRARY COMMISSION MEETING DECEMBER 4, 2007 PAGE 2 ITEM 7: REPORTS 7-a. Director -- Director Joiner reviewed events, items of interest, taking place at the Library. ?-b. Friends of the Library -- Commissioner Heus reported on recent activities and actions of the Friends. 7-c. City Council Liaison -- Council Member Smalley reviewed the November council meeting action agendas which were included in the packet. ITEM 8: COMMISSION COMMENTS/QUESTIONS Cook -- Stated she was very pleased of the progress of the library expansion project. Brenckle -- Wished all happy holidays and stated she also was very pleased with the progress of the building project. Heus -- i~~ished all happy holidays and reported she would be absent form the January meeting. DeForest -- Wished all happy holidays and also stated she was very pleased the building project was moving forward. Bryson -- Stated she enjoyed chairing the meeting and also stated she was very pleased the building project was moving forward. ITEM 9: PERSONS NOT SCHEDULED TO BE HEARD -- None. ITEM 10: 10-a. Kenai City Council Action Agendas of November 7 and 21, 2007. ITEM 11: There being no further business before the Commission, the meeting adjourned at approximately 8:37 p.m. Mee ' g summary prepared and submitted by: ~9-~~ Carol L. Freas, City Jerk LIBRARY COMMISSION MEETING DECEMBER A, 2007 PAGE 3