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HomeMy WebLinkAbout1982-05-04 Parks & Recreation SummaryKENAI PARKS AND RECREATION COMMISSION Regular Meeting, May 4, 1982 Kenai City Hall Mark Necessary, Chairman AGENDA 1. Roll Call 2. Approval of Agenda 3. Approval of Minutes of March 2, 1982 and March 9, 1982 4. Persons Scheduled to be Heard 5, Director's Report a. Budget b. Playground equipment bids let as recommended (insurance) C. Adult softball d. Little League - May 24th e. Parks equipment (maintenance) f . Parks (trash - tree cutting) camping sign g. Pumping and repair of restrooms 6. Correspondence a. Hall Quality Builders 7. Old Business a. Parks equipment bids b. Exercise equipment 8. New Business a. Lots in Woodland - recommendations to Council b. Memo from Planning and Zoning Commission 9. Commission Comments and Questions 10. Adjournment I I C-Lpp"-a-L� KENAI PARKS AND RECREATION COMMISSION Regular Meeting, May 4, 1982 Kenai City Hall Mark Necessary, Chairman 1. ROLL CALL Present: Mark Necessary, Eileen Bryson, Richard Hultburg, Roger Siebert, James Hanson,. and Bettina Town Ex-Officio Ronald Malston and Director Kayo McGillivray 2, APPROVAL OF AGENDA Kayo McGillivray requested an.item be added under 5-h, Storage Building Agenda was approved with the addition 3. APPROVAL OF MINUTES of March 2, 1982 and March 9, 1982 Minutes were approved with no corrections or additions 4. PERSONS SCHEDULED TO BE HEARD None 5. DIRECTOR'S REPORT a. Budget The budget has tentatively been approved by the Council with only one change, that being the utility line item, it had been raised due to projected higher costs for the coming year. b. Playground equipment bids let as recommended (insurance) The Big Toy Corporation submitted a letter to Kayo with illustra- tions of the equipment they -offer and also an insurance voucher. Big Toy will insure their equipment and any injuries that may occur for $500,000. C. Adult Softball Kayo McGillivray met with representatives of 11 teams consisting of both men and women. The teams are looking to get underway May 17th. The Commission discussed the present shortage of fields for all teams to practice on and any possible ways of working around the crowded conditions. KENAI PARKS AND RECREATION COMMISSION Page 2 Regular Meeting, May 4, 1982 Also discussed were the restroom facilities at the fields. Portable restrooms will cost $210 for three units for about a.month and a half which includes the pumping. Any additional pumping needed will be at extra cost. d. Little League Little League is scheduled to begin May 24th. The fields are still a bit soft and will need some work. e. Parks Equipment The request for parks equipment went to the Council and received approval, however, Kayo McGillivray has found that the City shops has a small trailer that can be used with some modifications to be done by the shops saving the cost of a new trailer. f. Parks (trash - tree cutting) Damage has occured as well as dumping of trash at the City parks. There has been no evidence as to who has done the tree.cutting and the Commission requested signs be posted in the parks advising the. public against cutting down .live trees and the signs. Mr. McGillivray stated that the City Shops s does make metal signs and will ex idite g P the placing of signs. g. Pumping and Repair of Restrooms The restrooms in question are located at.the parks and while all are in need of.pumping, only three will be pumped due to lack of money. The cost will be $300 per unit. The rest of the restrooms will be pumped after July 1 when the new budget goes into effect., h. Storage Building At the last meeting, Kayo McGillivray.spoke of 2 steel buildings that belonged to the City that would be available to the Parks and Recreation department for storage of equipment. The.cost will be $8100 for the moving, set up, and concrete slab foundation for the buildings which will be located at the City Shop yard. The request for the money has gone to the City Manager but not yet to the City Council. i. Recreation Center Business has not slowed down appreciable, however, there has been a small slowdown. Should the summer prove much slower, the hours at the Recreation Center will change accordingly. KENAI PARKS AND.RECREATION COMMISSION Page 3 Regular Meeting, May 4, 1982 j . Beach Traffic Eileen Bryson -brought out to the Commission that with the coming of spring and summer, the.. signs are gone f rom. the beach area and there was a hazard:__ last year with the vehicles.on the pedestrian side of the beach and requested input -on how to get -the signs replaced in the beach area. While.enforcement rests withthe police department, .the signs could be made up by. -the Public Works department and -placed back on the beach. MOTION: Eileen Bryson moved, seconded by Jim..Hansonto request the City Public Works Department replace the directive signs. on the beach regulating the traffic of vehicles on the beach and protection of the pedestrians. Motion passed with unanimous,roll call vote. 6. CORRESPONDENCE a. Hall Quality Builders - A letter had.been received by Kayo McGillivray indicating that Mr. Jess Hall would like to sell the City four lots in Woodland Subdivision for use as a ark. The selling rice wouldbe.$7,000 p g p per lot or $25,000 for.the package. Plats were presented and the issue discussed. MOTION: Jim Hanson moved to authorize Kayo McGillivray to obtain an appraisal for these lots if necessary, the Commission to view the site before the next meeting, and return this item to the Commission on, the next agenda, then make recommendation to the Planning and Zoning Commission .and Council, seconded by Roger Siebert. Motion passed with unanimous roll call vote 7. OLD BUSINESS a. Parks Equipment Bids Although the item went to Council and gained approval, the Commission had not had a chance to approve it. MOTION: Roger Siebert moved, seconded by Jim Hanson.to accept the bids as submitted. Motion passed unanimously KENAI.PARKS AND RECREATION COMMISSION Regular Meeting, May 4., 1982 Page 4 b . Exercise Equipment At the meeting of October 12, 1982, the Harrisons, owners of the Kenai -Fitness Center appeared at the meeting and discussion was held on the possible competition of the City's proposed exercise equipment installed at the Recreation Center.. It was agreed by the Commission that the equipment would not be installed until after April, that being one year from the time the Harrisons opened their business and would allow them time to determine whether or not.the business would be able to continue. Since April,has now passed, it was the recommendation of Kayo McGillivray that the Commission proceed with the purchase.and.installation of the equipment, there being no further -comments from the Harrisons. MOTION: Jim Hanson moved that the Kenai Parks and Recreation recommend the purchase of the exercise equipment and installation of that equipment at the Recreation. Center, seconded by Roger Siebert. Motion passed with Commissioners, Siebert, Hanson, Chairman Necessary, and Representative Town voting yes, Commissioner Bryson voting no. 8. NEW BUSINESS a. Lots in Woodland - Recommendations.to Council This item taken care of under 6-a . b . Memo from Planning and Zoning Commission The memo requested input from the Parks and Recreation.Dept. on the parking and 'traff is movement through the Gusty Subdivision to the ball fields. Plats were presented and discussion followed with Kayo McGillivray pointing out that there will be in excess of 60 vehicles per game per field needing access to those ball fields. Since there will be construction going on at both Main Street Loop and First Street there will be no other access but through the area in question. MOTION: Jim Hanson moved to request that any __ire -platting be on the condition that a temporary easement -be granted for the heavy traffic generated during summer possibly through Main Street Loop and Coho Street, seconded by Bettina Town.. Motion passed unanimously. KENAI PARKS AND RECREATION COMMISSION Page 5 Regular Meeting, May 4, 1982 9. COMMISSION COMMENTS AND QUESTIONS a. Jim Hanson asked if there were any plans to 'excavate' the bike trails. Kayo McGillivray answered that with the new sweeper there would be work done this summer. b. Jim Hanson indicated that there had been combined dances of Junior and Senior High students and that this was not allowed and asked if there had been changes in policy for this to take place. Kayo McGillivray had been unaware that this had taken place. Eileen Bryson pointed out that it had on two different.occasions. Mr. McGillivray stated that he would ensure the.policies were adhered to. c. The Wells Fargo Bank is promoting game field fitness trails and is offering a $2500 grant for use in this area. There are no special qualifications, only submitting a form and 200 will be selected. Mr. McGillivray submitted the form and will let the Commission know if Kenai will be a recipient. d. Roger Siebert asked if the FAA.field would be graded for possible use for soccer games this summer. Mr. McGillivray indicated that more than grading was necessary and after further discussion it was decided that fill would be forthcoming to bring the field up to full use capacity. 10. ADJOURNMENT There being no further business, the meeting was adjourned. The next regular meeting of the Parks and Recreation Commission will be Tuesday, June 1, 1982 at 7:00 p.m. It was requested by the Commission to obtain permission of the Public Works . Department for the use of their conference room for further meetings. Permission was granted by Keith Kornelis and the next meeting will be upstairs in the City Hall. Respectfully submitted: &Ylet Loper, S etary