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HomeMy WebLinkAbout1983-09-13 Parks & Recreation SummaryKENAI PARKS & RECREATION COMMISSION Special Meeting, September 13, 1983 Kenai City Hall Richard Hultberg, Chairman AGENDA 1. ROLL CALL 2. APPROVAL OF AGENDA 3. APPROVAL OF MINUTES of June 27, 1983 4. PERSONS SCHEDULED TO BE HEARD 5 . DIRECTOR'S REPORT a. VCR - stolen b. Fitness Trail Bid c. Recreation Center - cleaning, painting, carpentry work d. Pepsi "Hot Shot" Oct. 29 in Anchorage e. Work Session - Revenue Sharing - Capital Improvements 6. OLD BUSINESS 7. NEW BUSINESS a. Revenue Sharing b. Weight Equipment c. Open House - October 2nd d. Gym Rates e. Racquetball Rates $10.00 - $8.00 - 8 - 3,18 & under $6.00, Sales Tax f. Telephone System 8. COMMISSION QUESTIONS & COMMENTS 9. ADJOURNMENT i KENAI PARKS & RECREATION COMMISSION Special Meeting, September 13, 1983 Kenai City Hall Richard Hultberg, Chairman 1. ROLL CALL Present.: Richard Hultberg, Eileen Bryson, James Hanson, Shirley Morgan, Roger Siebert, and Marvin Seikawit ch, and Director, Kayo McGillivray 2. APPROVAL OF AGENDA Kayo McGillivray asked that the letter of resignation from Commissioner Morgan be added under 7-g. There were no objections 3. APPROVAL OF MINUTES of June 27, 1983 Minutes were approved as submitted 4. PERSONS SCHEDULED TO BE HEARD None 5. DIRECTOR'S REPORT a. VCR Stolen A window at the recreation center was not operational in that it would not close. As a result, the VCR was stolen. The VCR had been a donation and insurance has a $1,000 deductible which means it cannot be replaced without cost. The money, about $500 to $600 will have to come from the general fund. NOTE: Commissioner Bryson joined the meeting. b. Fitness Trail Bid There was only one bidder, Ward Landscaping, and the bid submitted was for $53,273 which was over the estimate of $50,000. The bid was awarded to ward Landscaping and some of the preliminary work is to begin soon. Commissioner Bryson asked if there were any plans to extend the trail, perhaps at a 1ater date. KENAI PARKS & RECREATION COMMISSION Special Meeting, September 13, 1983 Kenai City Hall Richard Hultberg, Chairman 1. ROLL CALL Present: Richard Hultberg, Eileen Bryson, James Hanson, Shirley Morgan, Roger Siebert, and Marvin Seikawitch, and Director, Kayo McGillivray 2, APPROVAL OF AGENDA Kayo McGillivray asked that the letter of resignation from Commissioner Morgan be added under 7-g. There were no object ions 3. APPROVAL OF MINUTES of June 27, 1983 Minutes were approved_ as submitted 4. PERSONS SCHEDULED TO BE HEARD None 5. DIRECTOR'S REPORT a. VCR Stolen A window at the recreation center wal n that it would not close. As a res- �. The VCR had been a donation and 1 t deductible which means it cannot bL The money, about $500 to $600 will t. the general fund. NOTE: Commissioner Bryson joined the meeting. b. Fitness Trail Bid There was only one bidder, Ward Landscaping, and the bid submitted was for $53, 273 which was over the estimate of $50 , 000 . The bid was awarded to Ward Landscaping and some of the preliminary work is to begin soon. Commissioner Bryson asked if there were any plans to extend the trail, perhaps at a later date. co Recreation Center - Cleaning, Painting, Carpentry The center was been closed down between August 1st through September 1st for repairs and maintenance along with the gym construction, The only item lacking at this point is shelves in the closets for storage. d. Pepsi "Hot Shot" October 29th in Anchorage Kayo McGillivray explained the "Hot Shot" competition program to the newer Commissioners. Kenai will again be participating. e. Work Session - Revenue Sharing - Capital Improvements Since the deadline for submitting revenue sharing requests was 9/8/83 at 5:00 pm, Kayo McGillivary prepared a list and submitted it. The list contains: 1) a 1 ton flatbed truck, 2) the shop recommended replacing the old brown pickup with a new one, 3) a small copy machine, 4) a cash register for the lower level, 5) a credenza for Kayo's office. Kayo McGillivray apprised the Commission on the situation with the bike trails that run past the junior and senior high schools. For the past three years the State has been asserting that. the trails are the responsibility of the City. Mr. McGillivray was able to contact a state agent who was in the Kenai area when the bike trails were first built with State funds and the problem has been resolved. The state will be maintaining the bike trail. Commissioner Bryson asked Councilwoman Bailie why the Council had changed its stand on the camping for the itinerant cannery workers. Councilwoman Bailie fully outlined those contributing factors further explaining that the stand of the City will be considerably changed next summer when Kenai is once again innundated with cannery workers looking for free places to camp. 7. NEW BUSINESS a. Revenue Sharing Already taken care of above b. Weight Equipment. A petition was presented with 75 names on it, requesting weight equipment at the recreation center. There has been a high demand for use of the equipment with no disruption of services to the other users of either the rooms or the gym. The way to obtain the equipment would be to request the City Council to appropriate the money, approximately $6,000 to $7,000 at the last estimate. The Commission agreed and requested Mr. McGillivray to pursue the matter and obtain the necessary equipment. MOTION: Commissioner Hanson moved to request the City Council appropriate the necessary funds for the purchase of weight training equipment, cost not to exceed $7500 .00 , seconded by Commissioner Siebert. VOTE: Motion passed unanimously b. Open House - October 2 The date is set for October 2nd which is a Sunday. This date was set to allow for as much publicity as possible and to assure both the new gym and the newly renovated recreation center to be open. c. Gym Rates Kayo McGillivray explained that schools in the area have already asked to use the new gym, which brings up the subject of charges for the use of the gym either as a whole or just to any group or persons outside the city limits as does Nikiski. The suggested rates are $10.00, and for seniors and 18 and under $6.00. At the present time, Kayo McGillivray and the Commission agreed that as long as no mess was involved and participants brought their own towels, there would be no charge. e. Racquetball Rates The Commission and Kayo McGillivray agreed that the same rates would apply to the racquetball court with the exception that the rate for non -prime time (8am to 3pm) would be $8.00. MOTION: Commissioner Bryson moved, seconded by Commissioner Siebert to set the rates for the gym and racquetball court as set out above. VO TE Motion carried unanimously f. Telephone System With the opening of the new gym and offices, a telephone system between the gym and recreation center becomes more important. Mr. McGillivray investigated different phone systems and found the Glacier State system to $2, 200 and the Signal Communications system to be $2,016. The money will � be coming outof the construction fund. MOTION Commissioner Hanson moved to accept the proposal by Signal Communications and to pass this recommendation on to the City Council, seconded by Commissioner Siekawitch. VOTE : Motion passed unanimously. g. Letter of Resignation Commissioner Shirley Morgan has submitted her letter of resignation with regret, Shirley and her family will be travelling for some time and will be unable to attend the meetings. The Commission accept. the letter reluctantly, 8. COMMISSION QUESTIONS & COMMENTS Councilwoman Bailie asked what had become of the idea of having a covered walkway on the outside of the building going to the lower portion of the recreation center. Kayo McGillivray stated that there were problems with the original design, that a wall could not be put up the way the curb now ran. Councilwoman Bailie asked if this could be looked into further. Kayo McGillivray stated that at. the last work session held by Council, it was suggested that the Commission draft a Master Plan for future development. Bill Brighton suggested that perhaps the Commission could start by drafting the improvements to date and then go on for future projects. This will be done at a work session, 9. ADJOURNMENT There being no further business, the meeting was adjourned. The next regular meeting of the Parks & Recreation Commission will be Tuesday, October 4, 1983 at 7:00 pm at Kenai City Hall. Su , mi tt ed by: Janet Loper Parks & Recreation Secretary