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Home My WebLink About2024-02-08 Council on Aging Packet - Work SessionKENAI COUNCIL ON AGING WORK SESSION – ANNUAL WORK PLAN FEBRUARY 8, 2024 – FOLLOWING ADJOURNMENT OF REGULAR MEETING KENAI SENIOR CENTER 361 SENIOR CT., KENAI, AK 99611 *Telephonic/Virtual Information Below* www.kenai.city A.CALL TO ORDER B. INTRODUCTION – Kathy Romain, Senior Center Director C.COMMISSION DISCUSSION – Annual Work Plan for Council on Aging ............ Pg. 2 D.PUBLIC COMMENT E.ADJOURNMENT F.INFORMATIONAL ITEMS 1.Council on Aging 2023 Goals Memo ....................................................... Pg. 4 2. FY23-24 Budget Goals ............................................................................ Pg. 5 Join Zoom Meeting https://us02web.zoom.us/j/87253557972?pwd=YzVER1RqOVU2OXdqRWRNZU13R0ROUT09 Meeting ID: 872 5355 7972 Password: 209020 OR Dial in by your Location: (253) 215-8782 or (301) 715-8592 Meeting ID: 872 5355 7972 Password: 209020 1 MEMORANDUM TO: Chair Ayers and Council on Aging Members FROM: Shellie Saner, City Clerk DATE: January 25, 2024 SUBJECT: Annual Commission Work Plan As part of the City of Kenai Commissions, Committees and Council on Aging Review process, Council has given direction for the development of tools and methods to clarify the roles and responsibilities for members of the City’s advisory boards, including the development of an annual work plan. Your Commission will develop an annual work plan at the beginning of each year, which will guide the work of the Commission throughout the year. Purpose of a Work Plan. 1.Documents that the work plan of the commission aligns with the assigned role, plans, policies and procedures of the City. 2.Ensures the Council and Administration is aware of the work intended for the Commission for the year ahead. Using the template provided on the following page, create a list of issues and goals (objectives) your Commission would like to address in the upcoming year, your list should also include plans on how to address those issues. Each objective listed should include information regarding additional staff resources and/or community volunteers needed; funding resources, are funds available in the budget if not are you proposing Council include funding in the upcoming budget cycle; and how long is it expected to obtain the objective. Pease prioritize the objectives of your group with number one (1) being the top priority. Your completed work plan will be formally recommended at the March 14, 2024 Council on Aging regular meeting before presentation to Council for their approval. At the end of each year, your Commission will revisit your work plan to confirm that the work of the Commission has met the work plan objectives and has aligned with the Commission’s assigned role, before submitting a final report to the Council for review of your activities. 2 2024 – COUNCIL ON AGING ANNUAL WORK PLAN 2024 Annual Work Plan City of Kenai Council on Aging INTRODUCTION This area should include a brief description of the overall purpose of the commission. Note: Work plans developed by the advisory body will be submitted to the City Council for approval; therefore, it is a good idea to align the goals and objectives with city code, policy and the City of Kenai Comprehensive Plan. Instructions: In the space provided below, create a list of issues and goals (objectives) your commission would like to address in the upcoming year, your list should also include plans on how to address those issues. Each objective listed should include information regarding additional staff resources and/or community volunteers needed; funding resources, are funds available in the budget if not are you proposing council include funding in the upcoming budget cycle; and how long is it expected to obtain the objective. Pease prioritize the objectives of your group with number one (1) being the top priority. GOAL OR OBJECTIVE COLLABORATION FUNDING RESOURCES TIME TO COMPLETE Objective No. __________ Objective: _________________________________________________________________________________ Estimated Time to Complete: _____________________________ Strategy: (Provide a summary of tasks which need to be done to obtain the objective.) Narrative: (Describe the benefits to the residents and visitors of the City.) Collaboration: (Who needs to be involved to obtain the objective?) Funding: (Are funds available, or is funding needed in a future budget?) 3 MEMORANDUM TO: City of Kenai, Council on Aging Members FROM: Kathy Romain, Senior Center Director DATE: January 5, 2023 SUBJECT: Goals Discussion – December 2022 Work Session I wanted to provide a reference regarding our Goals Work Session and the list generated from the meeting. These are not in any particular order. Goal Time Definition Public Input & Feedback Short Term Rebuilding Volunteer Program Short Term Community Outreach Ongoing Long Term Senior Center Accreditation Long Term Senior Center Additional Space Project Long Term Senior Center Budget Considerations Long Term This proved to be a very successful work session! I look forward to pursuing these as we work together to establish short and long-term goals for the Kenai Senior Center. Thank you for your consideration. 4 Performance Measures Fiscal Year 2019 2020 2021 2022 2023* Congregate Meals 15,339 11,024 677 7,653 10,925 Home Delivered Meals 16,759 21,720 34,623 27,667 22,549 Assisted & Unassisted Rides 7,845 4,143 135 1,565 2,053 Volunteer Hours 8,950 4,303 380 2,713 3,561 ***Activity Participation Units 27,450 21,245 1,972 17,759 22,002** New Registered Participants 62 90 49 54 94 *Projected Figures based on year-to-date information. **Activity Participation Units are single-entry sign-ins to MySeniorCenter FY23 Department Goals Evaluation 1.Increase unassisted and assisted transportation by 25% with a regular transportation schedule throughout Kenai serving not only those seniors who visit the Senior Center, but also seniors who could utilize this system for basic transportation. This goal is in line with City Comprehensive Plan Goal #5 to provide transportation systems that are efficient and adequate to serve the regional needs of the community. •Achieved. 2.Develop at least four education classes throughout this year for seniors in partnership with Kenai Community Library, using new technology purchased through COVID-19 funding. •Achieved. Classes are held monthly in conjunction with the Library. 3.Senior Center staff will work to increase activity by 20% with more classes targeting the mind and the body. This will be registered through MySeniorCenter as activity participation units. •Achieved. 4.Senior Center staff will welcome at least 50 new participants to the Senior Center encouraging those individuals. •Achieved. In the first 8 months of FY23, 63 new participants were registered to the Senior Center. 5.Senior Center staff will develop a new member orientation program welcoming them to the Center and identifying information that would be most useful to them. •Partially Achieved. Will continue through FY24. 6.Senior Center staff will develop a volunteer training program to improve the effectiveness and meaningful engagement and satisfaction of volunteers/members. •Partially Achieved. In Development. Will continue through FY24. 7.Senior Center staff will attend/participate in a minimum of two training/classes per year on current aging trends or safety-related issues. •Achieved. 8.Senior Center staff along with volunteers will utilize the new greenhouse to supply bedding plants for the Center and help subsidize the kitchen with fresh vegetables. •Achieved. 5 FY24 Department Goals 1.Senior Center staff will develop a new member orientation program welcoming them to the Center and identifying information that would be most useful to them. (continuation from FY23 Goals) 2.Senior Center staff will develop a volunteer training program to improve the effectiveness and meaningful engagement and satisfaction of volunteers/members. (continuation from FY23 Goals) 3.Market and promote a positive, active image of the Kenai Senior Center within the Community by surveying both seniors and the general community regarding their perceptions of the Senior Center. 4.Upgrade the Senior Center page on the City website increasing awareness of opportunities via social media. 5.Increase awareness of the Meals on Wheels Program by having local “celebrities” deliver meals as least twice during the year. Future Considerations Today’s senior centers are reinventing themselves to meet the needs and desires of three generations of older adults. It will be vital to develop new programs and opportunities for these dynamic generations and have an eye towards the Generation X turning 60 in 2025. 6