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HomeMy WebLinkAbout1991-10-08 Parks & Recreation SummaryBICENTENNI'AL "Od CITY OF KENAI 210 Fidalgo Avenue Kenai, Alaska 99611 TELEPHONE 283-7535 FAX 907-283-3014 KENAI PARKS & RECREATION COMMISSION ***October 8, 1991.** City Hall Chambers Chairman, Richard Hultberg AGENDA 1. ROLL CALL 2. APPROVAL OF AGENDA 3. PERSON SCHEDULED TO BE HEARD Boys & Girls Club Director - Greg Williams 4. APPROVAL OF MINUTES September 10, 1991 5. DIRECTOR' S REPORT a. Adult Basketball b. ARPA Annual Conference - Juneau c. Beautification Meeting - 10-8-91 d. Lawsuit - Cunningham Park 6. OLD BUSINESS a. Kid' s Basketball Program b. 1992 ARPA Conference c. Work Session - Playground Equipment 7. NEW BUSINESS a. Municipal Park 8. CORRESPONDENCE 9. ADJOURNMENT PLEASE CALL KAYO (283-3855) OR LORETTA (283-7933) AS SOON AS POSSIBLE IN ORDER TO ESTABLISH A QUORUM KEN~ PARKS & RECREATTON COMMISSION MEET~N(~ October 8· 1991 Kenai City Hall Vice Chairman Dale San~ahl, Presiding ITEM 1: CALL TO ORDER & ROLL C&LL The meeting was called to order by Vice Chairman Sandahl at 7-03 p.m. Roll Call was taken. Those present were Sandahl, Carlson, Gifford, Massie, and Seibert. Absent was Hultberg. ITEM 9_: A~ENDA APPROVAL Vice Chairman Sandahl requested that the following amendments be made to the agenda- ADD: 7-b, Request for memorial addition to Memorial Park/Barry and Eleanor Thomson. There were no other amendments to the agenda. The agenda was approved as amended. ITEM 3: PERSONS SCHEDULED TO BE HEARD Greg Williams, Director, Boys' & Girls' Club Director McGillivray introduced Mr. Williams. McGillivray stated that he invited Mr. Williams to the meeting to discuss plans for a youth basketball program. Williams stated that the Boys' & Girls' Club is just working on plans for a youth basketball program. They are planning a program for February, March and April. They have discussed intramural programs at the schools. The schools are not coinciding with each other. Because of that, they have not been able to set a time when they can offer their program. They do not want to compete with the school programs or any program the Recreation Center is developing. The Club historically has targeted children aged 6-12 years old. The Club wants to involve the Junior High aged children this year also. The Club will be happy to support the Recreation Department's program also. McGillivray stated that the Parks & Recreation Commission's plans are in the beginning stages also. McGillivray suggested a work session with school representatives, and the Club, to outline the plans further. The P&R Commission were wanting to involve fifth and sixth grade children initially. The Commission decided to not involve seventh, eighth, and ninth graders because they will have their own school programs. The Commission is wanting to target younger children because of the lack of school programs. PARKS & RECREATION COMMISSION MEETING October 8, 1991 Page 2 The Commission hopes to get a program started for one age group and after it is underway, the program can expand to include other age groups in the future. Williams stated that their program will include areas outside of Kenai. Sandahl stated that the Commission program will probably include children that will funnel into the Kenai High School later. Williams stated that they historically develop community teams. McGillivray stated that the Commission wants to develop more teams with approximately 12 children on a team. That will allow substitutes, etc. That way, the children will get to play more. The intramural school programs were discussed. A work session was set for Tuesday, October 15, 1991 at 7-00 p.m. in the Council Chambers. At that work session, the Commission, representatives from the local schools and Mr. Williams will be in attendance. McGillivray is to contact Jim Dawson and/or Tom Thorpe at Mt. View School, Craig Jung, Paul Sorenson. After this meeting, the Commission can coordinate with the Club. ITEM 4: APPROVAL OF MINUTES 4-ae Minutes of September 10, 1991 Meeting. Sandahl requested a correction be made on page 3, the fourth line of (b). The word "inter-mural" should be corrected to read "intramural." There were no other corrections or amendments to the minutes. THE MINUTES WERE APPROVED AS AMENDED. ITEM 5: DIRECTOR' 8 REPORT &4ult Basketball - McGillivray reported that he will be holding a meeting October 9, 1991 with members of an advisory group of the City-league basketball teams. McGillivray stated that he has advised the City-league representatives that if they wish to start their program in November, it needs to be completed no later than PARKS & RECREATION COMMISSION MEETING October 8, 1991 Page 3 February. McGillivray will not allow a five-month program. There are many problems with forfeits, etc. with a program that long. At this time, it appears that the Junior High gym will be available for use a few times a week. There may be a problem if they cannot use it at least three times a week. The biggest problem is to insure officials. McGillivray has contacted the Officials Association. The Association stated that they may work some of the City league games. Massie stated that he understands that the Association will have problems covering the high school games. Massie was concerned with the quality of their work. McGillivray stated that they have not been able to be too demanding on quality. McGillivray stated that the high school program is over in February. This may make the availability of the gym easier, however, the needed referees may be a problem. ARPA Annual Conference/Juneau - McGillivray reported that he and Bill Musson attended the ARPA Annual Conference in Juneau. The Conference was very successful. They spent some of their time promoting next year's conference in Kenai. Buttons were made for giveaway items and were very popular. They targeted 80+ people to attend next year's conference in Kenai. The Association is investigating the chartering of a bus to bring people from Anchorage. McGillivray reported that Bill Musson will be leaving the City and taking employment in Petersburg in November. McGillivray has discussed the job with the City Manager. They have not yet started to advertise the position opening. Beautification Meeting There was a Beautification Meeting scheduled for October 8, 1991. There was no quorum. However, a brief discussion was held regarding the replacement of Christmas decorations and banners. The Committee will forward a recommendation to the Commission at budget time. It is hoped that new items can be purchased to replace older pieces which have been damaged. Replacement of the decorations would not be all at once. It will be staggered. PARKS & RECREATION COMMISSION MEETING October 8, 1991 Page 4 5-d, Lawsuit/Cunningham Park McGillivray reported that he and Bill Musson were deposed on October 4, 1991. The depositions lasted from 10-00 a.m. - 1-00 p.m. McGillivray stated that perhaps the insurance company will be offering to cover the medical bills. ITEM 6: OLD BUSINESS Youth Basketball Program Discussed at Item 3. 19 9 9_ ARPA Conference McGillivray suggested that there are items needing attention to prepare for the conference. McGillivray has contacted local equipment dealers. They are enthusiastic to present displays on the green strip. Kenai will be in a very good position to present more displays due to its location. McGillivray has contacted playground equipment dealers also. They have also stated they will bring display items. McGillivray encouraged the Commissioners to be available for the conference as a commissioner program will be presented. McGillivray will be coordinating the conference all year. McGillivray added that there is now a Wildland Section and Aquatic Section. They will also be in attendance for the conference. It is hoped that the KCHS and Nikiski pools will be involved. The conference is set for September 17, 18, and 19. However there will be board meetings, etc. beginning September 15. Work Session/Playground Equipment McGillivray reported that a work session will need to be held later in the year in order to review what is needed in regard to equipment replacement, repair, etc. to parks. A work session in December was suggested. PARKS & RECREATION COMMISSION MEETING October 8, 1991 Page 5 ITEM ?: NEW BUSINESS Municipal Park McGillivray reported that the clearing has been completed in the Forest Drive Park. A dozer has been used to level the area. No topsoil has been placed as yet. This work will be done next spring or summer. The old playground equipment was removed. Its condition needs to be assessed. Cost of the dozer was charged to Parks and future expenditures, he believes, will also come from the Parks budget. There has been no other monies allocated. At this time, about $2,000 has been spent on dozer rental. Request for Memorial Addition to Memorial Park/Barry and Eleanor Thomson. A memorandum with attachments was distributed to the commissioners prior to the meeting. Mr. Barry Thomson was in attendance at the meeting. The request is for a memorial which is a deviation from the normal sidewalk plaques at the Memorial Park. A letter explaining the request was included with the memorandum and is attached to the minutes for reference. Mr. Thomson explained the memorial would include a 6x10' oval excavation and placing of a large rock with a plaque and a mugho pine tree which will be maintained by a horticulturist to keep it more in line with a Japanese garden theme. Mr. Thomson added that there will be no cost to the City and the memorial will be virtually maintenance free. Thomson stated that he has no preference as to where to place the memorial. That will be left to the discretion of the Commission and the Council. However, he suggested placing it to the right of the intersection of the new proposed sidewalks on the Frontage Road side. The Commission and McGillivray agreed that would be an acceptable spot. Carlson stated that it will be a nice addition to the park. However, Carlson was concerned if other persons who have placed memorials or who will be placing memorials will be upset by the placement of this memorial. It was stated by McComsey that other deviations have been made by AMVets, Merchant Marines, etc. The request must be acceptable to Council prior to the memorial being placed. This request, with the recommendation of the Commission, will be referred to Council for a decision. PARKS & RECREATION COMMISSION MEETING October 8, 1991 Page 6 MOTION.' Carlson MOVED to approve the request for the placement of the Thomson memorial to be no bigger than 6x10' and placed as discussed and refer the request to Council with the Commission's recommendation. Massie SECONDED the motion. The policy for deviation of memorials in the park were discussed. Sandahl stated that the No. 2 policy states that any request for something out of the norm must go before Council for approval. McGillivray stated that he thinks the kidney shape of the design as presented is very nice. McGillivray suggested using an edging to keep the grass from growing into the pebbled area and if placed flush with the ground, the mower will have no problem. VOTE: Massie- Yes Hultberg: Absent Sandahl: Yes Carlson: Yes Seibert · Yes Gifford- Yes MOTION PASSED UNANIMOUSLY. Clerk Freas stated that the request will be included on the agenda for the October 16, 1991 Council Meeting. ITEM 8: CORRESPONDENCE McGillivray distributed a report from Bill Musson regarding the 1991 Season Parks Department Accomplishments to the Commission. McGillivray highlighted some of their accomplishments. Sandahl stated his dislike of the RV park beside the new Bicentennial building. Sandahl stated that the landscaping has not been completed as intended, presented, and initially approved. Sandahl stated that the owner/operator should be forced to complete the landscaping as represented at the time of the planning of the RV park. Sandahl stated that there were pictures/drawings of what was to be done. ITEM 9: ADJOURNMENT The meeting was adjourned at 8-30 p.m. PARKS & RECREATION COMMISSION MEETING October 8, 1991 Page 7 Minutes transcribed by- Carol L. Freas, City Clerk (10/9/91)