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HomeMy WebLinkAboutOrdinance No. 3395-2024Sponsored by: Council Member KENAI FAILED TO ENACT CITY OF KENAI ORDINANCE NO. 3395-2024 AN ORDINANCE INCREASING ESTIMATED REVENUES AND APPROPRIATIONS IN THE GENERAL FUND FOR RADIO ADVERTISING AND APPROVING COUNCIL POLI Y 20.030-RADIO ADVERTISING FOR PUBLIC MEETINGS AND ELECTIONS. WHEREAS, radio advertising is an effective means of communication an"isseminating information locally; and, WHEREAS, the intent of this appropriation is to provide funding for the City to expand its radio presence for communicating local City events and matters of local public conc n; and, WHEREAS, the Kenai Peninsula Borough's 2023 survey sed 45% of residence in the Kenai Peninsula Borough received information from local radio; and, hor WHEREAS, public communications regarding City meeting and elections, are constrained by state and local law; and, WHEREAS, Council Policy 20-030 is intended to ens a any radio advertising is legally compliant while encouraging public participation in elections and loc government meetings. NOW, THEREFORE, BE IT ORDAINED BY T COUNCIL OF THE CITY OF KENAI, ALASKA, AS FOLLOWS: Section 1. That Council Policy 20.03 -Radio Advertising for Public Meetings and Elections is approved. Any future amendments to this olicy may be accomplished through a Resolution. Section 2. That the/es— Non-Departt revision is authorized: General Fund: Increase EstimAppropriatioce $15,000 Increase ExpenNon-Departing $15,000 Section 3. Sever ilit : That if any part or provision of this ordinance or application thereof to any person or circumst ces is adjudged invalid by any court of competent jurisdiction, such judgment shall be confined in it operation to the part, provision, or application directly involved in all controversy in which this judg ent shall have been rendered, and shall not affect or impair the validity of the remainder of this title in/it thereof to other persons or circumstances. The City Council hereby declares that it wo d have enacted the remainder of this ordinance even without such part, provision, or applicati . Zd n 4. Effective Date: That pursuant to KMC 1.15.070(f), this ordinance shall take effect iately upon enactment. ED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, THIS 21ST DAY OF FEBRUARY, 2024. New Text Underlined; [DELETED TEXT BRACKETED] Ordinance No. 3395-2024 Page 2 of 2 ATTEST: Michelle M. Saner, MMC, City Clerk Approved by Finance: Brian Gabriel Sr., Mayor Introduced: February 7, 2024 Enacted: February 21, 2024 Effective: February 21, 2024 New Text Underlined; [DELETED TEXT BRACKETED] L I000, City of Kenai MEMORANDUM K E N 4 210 Fidalgo Ave, Kenai, AK 99611-7794 1907.283.75351 www.kenai.city TO: Mayor Gabriel and Council Members FROM: Council Member Douthit DATE: February 1, 2024 SUBJECT: Ordinance No. 3395-2024 — Increasing General Fund for Radio Advertising for Public Meetings and Elections I respectfully ask for your support of Ordinance No. 3395-2024 supporting the new radio advertising policy and funding for the City to utilize radio advertising. This policy is to allow for city staff to promote elections and meetings via radio advertisements. The Ordinance also provides funding for advertising of other governmental notifications brought forth by city staff as needed. This will allow a much -needed resource to notify the public of City governmental happenings with the goal of increasing resident participation in elections, meetings and other events. This Ordinance is intended to bring in more applicants for board and commission openings and raise awareness of events by radio notifications created by city staff. Examples of some notifications that could done by city staff could be: animal shelter notifications of animals available for adoption, library events and readings, city road closures and public works notifications such as hydrant flushing/adoption opportunities and leaving water running when is cold outside. In addition, these notifications could include city employment openings and dip net fishery notifications. There are numerous possibilities for this type of advertising. Radio advertising is the probably the most effective advertising tool on the Kenai Peninsula and is currently underutilized by the City. I have consistently received requests by Kenai constituents that they have a desire to be more aware of what is happening within the City. Please support this new policy and Ordinance No. 3395-2024 to reach the residents of Kenai and keep them apprised to City government happenings and keep the city government as transparent as possible for the public. Thanks Alex Douthit Page 1 of 1 CITY COUNCIL — 20.030 RADIO ADVERTISING FOR PUBLIC MEETINGS & ELECTIONS Effective Date: Last Action Date: City Council POLICY — 20.030 Radio Advertising for Public Meetings & Elections Purpose The purpose of this policy is to define rules for radio advertising when utilized for advertising meetings of public bodies and promoting elections. Scope This policy applies to the use of radio advertising when promoting meetings of the public bodies of the City of Kenai and City Elections. Policy A. The following applies to radio advertising of meetings of the public bodies of the City of Kenai: 1. When utilized for the purpose of promoting meetings of the public bodies, the radio advertisement will not include reference to a specific meeting date and time; however, will promote attendance at City of Kenai public meetings and where to find meeting details such as meeting dates and times and agenda items. (i.e. city website). 2. Promotion of specific agenda items is strictly prohibited. B. The following applies to radio advertising related to City Elections: 1. When utilized for City Elections, the radio advertisements will promote candidate filing periods, voter registration deadlines and Election dates, times and polling locations. 2. The promotions of and/or opposition to a specific candidate is strictly prohibited. 3. Promotion of and/or opposition to a proposition/ballot question is prohibited, unless approved by a majority vote of the City Council and in accordance with the applicable Local, State and Federal Campaign laws. Brian Gabriel Sr., Mayor ATTEST: Shellie Saner, MMC, City Clerk Policy History: Ordinance No. 3395-2024 20.030 - Radio Advertising for Public Meetings & Elections Page 1 of 1 Cart # T�H�E � � �,�+ 4,cowb �04/1 KENRI PENINSULR ((11413FIM)) AA Name City of Kenai Address 210 Fidalgo ave city kenai state a Zip 99611 Contact Shellie Saner Phone Cell E-Mail ssaner&d kenai.city Beginning Run Date End Run Date Co -Op Date Mo 7 DAY YEAR 23 Mo 7 DAY YEAR 24 Yes ElNo � Mo 7 DAY 6 YEAR 23 Radio Time Order Length ❑X -30 ❑ :60 Hour DAP TAP ❑X (6a-7p) ❑(6a-12a) Time Specified Live Read Quantity 250 ads Rate Charges $5,400.00 Sales Tax Tax Exempt Agency Total Cost $5,400.00 Consultant Britney Baier Sunday Monday Tuesday Wednesday Thursday Friday Saturday Client Signature: X❑ KSRM ❑X KWHQ 920 AM 100.1 FM The above signee agrees to the terms and conditions of this contract. *Please see reverse for KSRM Radio Group Inc. Terms and Conditions ❑X KKIS ❑ KSLD 96.5 FM 1140 AM Type of Buy: Annual Bulk Buy ❑X KFSE ❑KKNI 106.9 FM 105.3 FM Special Instructions: 250 ads to spread out for the year 250 ads per station for 1000 ads total per year KSRM Radio Group Inc. 40960 K-Beach Road, Kenai, Alaska 99611 Office: (907) 283-8700 — Fax: (907) 283-9177 www.radiokenai.com — General Email. info(a)-radiokenai.com *KSRM Radio Group Inc. Terms and Conditions 1. The program or announcement shall be of a quality and rendered and broadcast in a manner satisfactory to KSRM Radio Group Inc. All advertising copy shall be subject to approval of KSRM Radio Group Inc. The Advertiser agrees to comply with all Federal, State, Borough and City regulations, restrictions, and laws covering the use of broadcasting stations operating under the authority of the Federal Communications Commission. 2. All announcements and programs offered or contracted for are subject to change and must yield to change and must yield to programs at the discretion of KSRM Radio Group Inc. The station is not liable for damages should the station, because of emergencies, necessity, legal restrictions or the intervention of the Federal, State, Borough or City authorizes or for any other reason beyond reasonable control of the station, be unable to advertise any of the advertiser's program or announcements at the time or times specified. 3. This service is not subject to assignment. No time may be resold. 4. The station reserves the right to cancel this contract at any time, upon written notice. 5. Unless otherwise agreed to in writing, advertiser, by giving the station two weeks' notice in writing may terminate this contract. Upon cancellation 30% of the contract will be charged upon cancellation. 6. If it becomes necessary to institute suit for the collection of any monies due, or to become due, under this contract, or to enforce any of the provisions herein, the advertiser agrees to pay the station a reasonable attorney's fee (the minimum being $50.00) and the cost of this suit as the plaintiff. 7. The advertiser will save KSRM Radio Group Inc. harmless against all liability for libel or slander by reason of broadcasting announcement or written copy furnished by the advertiser. 8. If the advertiser does terminate the contract, advertiser will pay for 100% of the announcements for all services previously aired. 9. If the advertiser does terminate this agreement, and promotional materials were supplied to the advertiser for a specific promotion, indicated on this contract, advertiser will be liable for billing up to the date of termination, regardless of the number of announcements aired. 10. Unless otherwise agreed in writing all amounts due shall be paid on or before the 15th day of the month indicated, and the client agrees to pay a service charge of 1.5% per month (18% annually) on any past due amounts. 11. In accordance with Paragraphs 49 and 50 of United States Federal Communications Commission Report and Order No. FCC 07-217, KSRM Radio Group Inc., will not discriminate in any contract for advertising on the basis of race or ethnicity, and all such contracts will be evaluated, accepted, negotiated and completed without regard to race or ethnicity. 12. Contract includes one (1) hour of studio recording time. Additional time may be purchased at a rate of $75.00 per hour, with a one (1) minimum. KSRM = am KSM IFSE MO am 106.9 hn KKNI KKIS 105.3 fm 96.51m KVVM 1=1 hn Cart # T�H�E � � �,�+ 4,cowb �04/1 KENRI PENINSULR ((11413FIM)) AA Name City of Kenai Address 210 Fidalgo av city kenai state a Zip 99611 Contact Shelly Phone Cell E-Mail ssaner kenai.city Beginning Run Date End Run Date Co -Op Date MO 7 DAY YEAR 23 MO 7 DAY YEAR 24 Yes ElNo � MO 7 DAY 6 YEAR 23 Radio Time Order Length ❑X -30 ❑ :60 Hour DAP TAP ❑X (6a-7p) ❑(6a-12a) Time Specified Live Read Quantity 500 ads Rate Charges $10,800.00 Sales Tax Tax Exempt Agency Total Cost $10,800.00 Consultant Britney Baier Sunday Monday Tuesday Wednesday Thursday Friday Saturday Client Signature: X❑ KSRM ❑X KWHQ 920 AM 100.1 FM The above signee agrees to the terms and conditions of this contract. *Please see reverse for KSRM Radio Group Inc. Terms and Conditions ❑X KKIS ❑ KSLD 96.5 FM 1140 AM Type of Buy: Annual Bulk Buy ❑X KFSE ❑KKNI 106.9 FM 105.3 FM Special Instructions: 500 ads to spread out for the year 500 ads per station for 2000 ads total per year KSRM Radio Group Inc. 40960 K-Beach Road, Kenai, Alaska 99611 Office: (907) 283-8700 — Fax: (907) 283-9177 www.radiokenai.com — General Email. info(a)-radiokenai.com *KSRM Radio Group Inc. Terms and Conditions 1. The program or announcement shall be of a quality and rendered and broadcast in a manner satisfactory to KSRM Radio Group Inc. All advertising copy shall be subject to approval of KSRM Radio Group Inc. The Advertiser agrees to comply with all Federal, State, Borough and City regulations, restrictions, and laws covering the use of broadcasting stations operating under the authority of the Federal Communications Commission. 2. All announcements and programs offered or contracted for are subject to change and must yield to change and must yield to programs at the discretion of KSRM Radio Group Inc. The station is not liable for damages should the station, because of emergencies, necessity, legal restrictions or the intervention of the Federal, State, Borough or City authorizes or for any other reason beyond reasonable control of the station, be unable to advertise any of the advertiser's program or announcements at the time or times specified. 3. This service is not subject to assignment. No time may be resold. 4. The station reserves the right to cancel this contract at any time, upon written notice. 5. Unless otherwise agreed to in writing, advertiser, by giving the station two weeks' notice in writing may terminate this contract. Upon cancellation 30% of the contract will be charged upon cancellation. 6. If it becomes necessary to institute suit for the collection of any monies due, or to become due, under this contract, or to enforce any of the provisions herein, the advertiser agrees to pay the station a reasonable attorney's fee (the minimum being $50.00) and the cost of this suit as the plaintiff. 7. The advertiser will save KSRM Radio Group Inc. harmless against all liability for libel or slander by reason of broadcasting announcement or written copy furnished by the advertiser. 8. If the advertiser does terminate the contract, advertiser will pay for 100% of the announcements for all services previously aired. 9. If the advertiser does terminate this agreement, and promotional materials were supplied to the advertiser for a specific promotion, indicated on this contract, advertiser will be liable for billing up to the date of termination, regardless of the number of announcements aired. 10. Unless otherwise agreed in writing all amounts due shall be paid on or before the 15th day of the month indicated, and the client agrees to pay a service charge of 1.5% per month (18% annually) on any past due amounts. 11. In accordance with Paragraphs 49 and 50 of United States Federal Communications Commission Report and Order No. FCC 07-217, KSRM Radio Group Inc., will not discriminate in any contract for advertising on the basis of race or ethnicity, and all such contracts will be evaluated, accepted, negotiated and completed without regard to race or ethnicity. 12. Contract includes one (1) hour of studio recording time. Additional time may be purchased at a rate of $75.00 per hour, with a one (1) minimum. KSRM 9M am KKMM �� 1 SVn SE A iDOW KKIS K aWHQ "0001 KENRI PENINSULR (crraa • 95.9)) imi 1 /24/2024 Option A — 600 (30) ads per station, ads to air on 6 stations. KSRM 920am & 92.5fm, KSLD 1140am & 96.9fm, KWHQ 100.1fm, KKIS 96.5fm, KKNI 105.3fm and KFSE 106.9fm Bulk purchase - $18,000.00 Option B — 500 (30) ads per station, ads to air on 6 stations. KSRM 920am & 92.5fm, KSLD 1140am & 96.9fm, KWHQ 100.1fm, KKIS 96.5fm, KKNI 105.3fm and KFSE 106.9fm Bulk purchase - $15,000.00 Option C — 400 (30) ads per station, ads to air on 6 stations. KSRM 920am & 92.5fm, KSLD 1140am & 96.9fm, KWHQ 100.1fm, KKIS 96.5fm, KKNI 105.3fm and KFSE 106.9fm Bulk purchase - $12,000.00 All rates and options expire 3/31/2024 Contact -Nathan Johnson 907-398-2628 or nathan@radiokenai.com