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HomeMy WebLinkAbout1994-10-17 Parks & Recreation SummaryKENAI PARKS AND RECREATION COMMISSION ***AGENDA*** ***Monday- October 17, 1994 - 7'00 P.M. City Council Chambers CHAIRMAN RICHARD HULTBERG 1. ROLL CALL m APPROVAL OF AGENDA m APPROVAL OF MINUTES September 11, 1994 PERSONS SCHEDULED TO BE HEARD Ss DIRECTOR'S REPORT Sm OLD BUSINESS . NEW BUSINESS a,, Playgrou nd Equipment - 1995 Goals & Objectives - Upgrade Recreation Center Equipment au CORRESPONDENCE 9. INFORMATION .., 10. ADJOURNMENT PLEASE CONTACT KAYO (283-3855) OR LORETTA (283-7933) IF YOU ARE UNABLE TO ATTEND SO WE CAN ESTABLISH A QUORUM ***Meeting date changed because Kayo will be out of town next week. KENAI PARKS AND RECREATION COMMISSION MEETING OF MONDAY· OCTOBER 17 · 1994 7 ~ 00 P.M., KEN/%I CITY COUNCIL CHAMBERS Chairperson Richard Hultberg, Presiding ITEMS i & 2: C~LL TO ORDER AND ROLL C~LL: The meeting was called to order at approximately 7-07 p.m. by Chairperson Richard Hultberg. Commissioners present were Hultberg, Carlson, Gifford, Sandahl and Seibert (arriving at 7-17 p.m.). Absent was Baldwin. Others present were Director McGillivray, Councilman Bannock and City Clerk Freas. ITEM 3: A~ENDA APPROVAL Chairperson Hultberg requested the following items be added for discussion- a. Report on State Association Parks & Recreation Conference. b. 9 / 21/94 Council Work Session Report. There were no objections to the addition of the discussion items and no objections to the approval of the agenda as .amended. ITEM 4: APPROVAL OF MINUTES: 4&. Minutes of meeting of September 11, 1994. McGillivray requested corrections to Page 2, Item 5b, Softball Fields as follows: 1. Second line, "4" inches of topsoil/sand mix changed to "14" inches... 2. The sentence "The Parks and Rec crew has had trouble locating a screen for this project." should be removed. There were no other changes to the minutes. There were no objections to the changes requested. Chairperson Hultberg declared the minutes approved as amended. ITEM 5: PERSONS SCHEDULED TO BE HEARD None. ITEM DIRECTOR' S REPORT McGillivray reported the following- KENAI PARKS & RECREATION COMMISSION MEETING MINUTES October 17, 1994 Page 2 a. National Parks & Recreation Conference - McGillivray attended the conference in Minnesota. There were interesting presentations. There was a lot of discussion in regard to the crime bill as there were a number of parts to the bill which will affect police departments and their programs for youth-at-risk. Amendments to the bill have been proposed to cut funding from the bill. It appears the youth-at-risk portion will involve parks and recreation programs. Funding is based on population. McGillivray did not know if funding will come to the City of Kenai for such a program. If it does, the Parks & Recreation Department will be working with the Kenai Police Department. McGillivray stated he expects to receive additional information from the National Parks & Recreation Association. b. Cone Property - McGillivray passed around some cost estimate for improvements to be made to Cunningham Park. A grant has been requested. If a grant is awarded, most of that funding will be used for the acquisition of three additional lots. A second grant will be requested to cover costs of the improvements. c. Softball Fiel~ Improvements - McGillivray reported the work on the softball fields has been completed. In the spring, additional work will be required to fill in where the ground will settle during the winter. ITEM ?: OLD BUSINESS None. ITEM NEW BUSINESS a. &laska Parks & Recreation Association Conference - Hultberg reported he attended the Parks & Recreation Association's state conference in Anchorage. The Conference was well-attended by persons from all over the State of Alaska. The presenter was from California. The conference was very interesting and he learned a lot of helpful information. b. 9/9-1/94 Council Work Session - Hultberg reported a work session was held by the Kenai City Council on September 21. The topic for discussion was the future of the City's commissions, KENAI PARKS & RECREATION COMMISSION MEETING MINUTES October 17, 1994 Page 3 committees and boards. The Council held the work session mainly because of problems some of the commissions, etc. have had attaining quorums in order to hold meetings. Hultberg added Council had monitored the commissions' etc attendance to meetings and their activities. Hultberg added the Council removed some members from commissions, etc. and added some. Letters were sent to some members because of their absences of which Commissioner Massie was one. Massie has since resigned. Questions about the letters were asked by the Commission. Clerk Freas reported she was directed by Council to send a letter to members they named. The letter referred to the discussion by Council at their work session; stated Council noted that member had missed a number of meetings during the year; and asked if the member wanted to continue on the commission, committee or board. Freas added the Council was concerned that some of the commissions were having a hard time obtaining a quorum for meetings. The Parks & Recreation, Airport and Harbor Commissions were those having the hardest time. Because of Council's concerns in regard to meeting attendance, ordinances would be introduced at the October 19 meeting which would amend portions of the code in regard to allowed absences. A copy of the ordinances had been sent to all commission, committee and board members for their review. If passed, one of the ordinances would amend KMC 1.90.050(b) which now allows for "excused" absences. Council requested this portion of the code be amended to shadow the code which regulates the amount of absences council may have from their meetings before they are removed from council, as follows: (b) [IF ANY MEMBER SHOULD HAVE THREE 93) CONSECUTIVE, UNEXCUSED ABSENCES FROM REGULAR MEETINGS OF THE BOARD, COMMISSION OR COMMITTEE, IT SHALL BE REASON FOR REMOVAL FROM THAT BOARD, COMMISSION OR COMMITTEE.] If the commission, committee or board member shall be absent from more than one-half of all the meetings of his/her committee, ~ommission or board, regular and special, held within any period of three consecutive calendar months, he/she shall thereupon cease to hold the seat. (brackets and capitals = remove; underline = add) KENAI PARKS & RECREATION COMMISSION MEETING MINUTES October 17, 1994 Page 4 Discussion followed in regard to the amendments. Freas stated if the commission wanted to pass on suggestions for changing the amendment, a motion could be made and that information will be passed on to the Council for their review. Also, as stated in the memorandum included with the code amendments mailed to the members, input can be presented during the public hearings on the ordinances at the council meeting of November 2. Discussion to change the "three consecutive calendar months" to "six consecutive..." was discussed. The reason for this suggestion was because the commission, committee and board meetings are normally once a month. No motion was offered. Members stated they were fine with the amount of absences the amendment would allow. Freas added the Commission could also consider changing their meeting date or the time of their meetings, if that would be better enable its members to have better attendance. The Commission discussed changing their meeting date to the first Thursday of each month. MOT I ON: Commissioner Carlson MOVED to change the meeting date to the first Thursday of each month, starting in November. Commissioner Gifford SECONDED the motion. MOTION PASSED UNANIMOUSLY. SO ORDERED. Freas suggested this request to change the meeting date be forwarded to Council for their review at their October 19 meeting. Councilman Bannock stated he would advise the Council. Hultberg also informed the Commission if they want to not hold meetings at different times of the year (as they have done in the past), permission must be received first by Council. c. Goals & Objectives Up4ate - McGillivray reported to the Commission the Council would be holding a work session on November i to prioritize its goals and objectives. McGillivray referred to the Commission's list of goals and objectives and reported those which were completed, i.e. Bernie Huss upgrade, tent-camping area, Old Town park upgrade, green strip completed, repair of playground equipment at Fourth Street Park and the KENAI PARKS & RECREATION COMMISSION MEETING MINUTES October 17, 1994 Page 5 reseeding of the Fourth Street Park area, etc. Work still to be completed included the expansion of Cunningham Park and beach work. d. Playgroun4 Equipment/1995 - McGillivray reported he and Bob Frates have inspected the playground equipment at the green strip and have found the bridge toy to be worn and the posts weakening. After their inspection and following discussions, they came to the conclusion replacement of the bridge toy needs to be at the top of their list of work for 1995. Also on the list of things to do is placement of restrooms in that area, however a grant has been requested for that work. The restroom work will probably not be done until 1996 if the grant is received. McGillivray added consideration may be given to development of a park in the Section 36 area as development in that area has begun. McGillivray suggested the Commission may want to begin park development in that area or continue working on parks the City already has developed. That work would include installation of restrooms on the softball green strip; establishing grass in Old Town Park area (inside the fence); continue tent camping development (up to Council); establish cross-country ski trail by the golf course (will require budgeting for equipment); outdoor basketball court at community park. Sandahl suggested their goals and objectives list have a fifth year added to include some of these suggested projects. Sandahl suggested a bike trail from Swires Road. Bannock reported it is included in the state's upgrade of the Spur Highway. Hultberg suggested paving a bike trail over the maintenance road for Thompson Park water and sewer line. McGillivray stated that has been considered, however placing a bridge over Beaver Creek presented many problems with the governing agencies (Corps of Engineers, etc.). Gifford suggested an additional swing set should be considered for placement at the community park. McGillivray suggested the funding to pay for a new toy to replace the bridge, etc. at the green strip may be able to be taken from the Daubenspeck funds. Commission members were given catalogs to review possible toys for replacement of the bridge, etc. KENAI PARKS & RECREATION COMMISSION MEETING MINUTES October 17, 1994 Page 6 3. Reoreation Center E~uipment - McGillivray reported the Teen Center has been very busy. The snack bar revenue has increased to approximately $75 a day during the weekends. The Teen Council has requested items to be placed at the Teen Center. They are: a. Jet hockey game - $1,500 b. Karoki machine - $1,000 c. Compact disk player - $200 d. 27" TV- $700 McGillivray reported at this time Frates has been allowing the teens to use his personal compact disk player. There is no money in the budget for these items. McGillivray suggested Daubenspeck money for the purchase of the items. McGillivray reported an ordinance will be introduced at the next meeting to appropriate $2,100 for disk jockey costs in order to have more dances at the Teen Center. Revenues received from dance charges and snack purchases will be placed back in the General Fund. MOTION: Commissioner Seibert MOVED to have $4,000 appropriated from the Daubenspeck funds to purchase new equipment for the Teen Center, i.e. jet hockey machine, karoki machine, compact disk player and 27" TV. Commissioner Carlson questioned the high cost .for shipping and suggested shipping costs be requested to have the equipment sent to Seattle and then other arrangements be made for shipment to Kenai. Commissioner Gifford SECONDED the motion. There were no objections. MOTION PASSED UNANIMOUSLY. Chairperson Hultberg stated the commission members have an obligation to visit the Center and be aware of their needs, etc. The Commission should show support for the facility. ITEM CORRESPONDENCE None. KENAI PARKS & RECREATION COMMISSION MEETING MINUTES October 17, 1994 Page 7 ITEM 10: INFORMATION None. ITEM 11: ADJOURNMENT The meeting adjourned at approximately 8-20 p.m. Minutes transcribed and submitted by: Carol L. Freas, City Clerk