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HomeMy WebLinkAbout1998-01-02 Parks & Recreation SummaryKENAI PARKS/k RECREATION COMMISSION AGENDA JANUARY 2, 1998 CITY HALL COUNCIL CHAMBERS CHAIRMAN RICHARD HU~TBERG ITEM 1: CALL TO ORDER & ROLL CALL ITEM 2: AGENDA APPROVAL ITEM 3: APPROVAL OF MINUTES - December 4, 1997 ITEM 4: PERSONS SCHEDULED T° BE HEARD a. Chuck Smalley ITEM 5: OLD BUSINESS a, Discussion - Water at Kenai Cemetery Discussion - Hansen Park Proposal/Review and Design Work ITEM 6: a, NEW BUSINESS Election of Chair and Vice Chair ITEM 7: DIRECTOR'S REPORT a, Women's Basketball League Elks' Hoop Shoot ITEM 8- ~UESTIONS/k COMMENTS ITEM 9: CORRESPO~ENCE ITEM 10: PERSONS PRESENT NOT SCHEDULED TO ITEM 11: INFORMATION ae Council Action Agenda of 12/3/97 and 12/17/97. Certificate of Appreciation from the Kenai Peninsula Food Bank, Inc. ITEM 12: ADJOURNMENT KENAI PARKS lk RECREATION COMMISSION *** MINUTES *** January 2, 1998- 7:00 P.M. City Hall Council Chambers Chairman Richard Hultberg ® ® ® ® CALL TO ORDER AND ROLL CALL Chairman Hultberg called the meeting to order at approximately 7:00 p.m. Members Present: Richard Hultberg, Dale Sandahl, Ronald Yamamoto, Jack Castimore, Kelly Gifford (arrived at 7:03 p.m.) Tim Wisniewski (arrived at 7:05 p.m.) Also Present: Director Bob Frates, Public Works Director Keith Komelis, Contract Secretary Barb Roper, Councilman Duane Bannock (arrived at 7:05 p.m.) APPROVAL OF AGENDA Sandahl requested that item 5-b, Hansen Park Proposal, be first on the agenda. The change was approved with no objection. APPROVAL OF MINUTES - December 4, 1997 Minutes were approved as written. PERSONS SCHEDULED TO BE HF~RD Chuck Smalley: Smalley reported the Kenai Elks Lodge 4/2425 is willing to work with the Recreation Center in sponsoring some of the dances for the senior school children. The Rec Center currently has one dance per month but it is shared with the younger age groups so the senior kids have a dance every other month. The Elks Lodge will co-sponsor an additional dance and provide the funds for the music. Smalley indicated the amount is approximately $175.00 per month. The dances will only be held in the winter months. Smalley presented the concept to this Commission as he understood that any outside source of funding must be approved by City Council. Smalley requested the Parks and Recreation Commission recommend approval. In addition to co-sponsoring and providing funding for the dance, Smalley reported that off-duty police officers in unifom will volunteer at Parks & Rec Commission January 2, 1998 Page 1 e the senior dances once per month for three hours. This will allow the officers and the kids to get to know each other. Smalle¥ made it very clear the officers will not be at the dances for security purposes. Smalley also stated that if additional adult supervision was required the Elks Lodge will provide individuals with 7:2 hours notice. Hultberg asked where the dances were going to held. It was noted they will be held at the Teen Center due to the alcohol served at the Elks Lodge and the fact that the Teen Center already has a penalty mechanism in place should a child step out of line. SANDAHL MOVED TO RECOMMEND THAT COUNCIL APPROVE THE OFFER FROM THE ELKS LODGE. MOTION SF~ONDED BY CASTIMORE. Frates wanted to make it very clear that having a uniformed officer at a dance is not a reactive position pertaining to any incident that has occurred at the Rec Center. It is a pro-active move and is good for interaction between the police officers and the kids. Discussion took place on having.a police officer present at the dances. Hultberg suggested that perhaps an officer didn't need to be there the entire time. Smalley reiterated the only reason an officer will be present is to encourage the interaction between the two groups. The officers have no other agenda, they are doing this as volunteers, in uniform, off-duty. Smalley indicated that comments may come back to the Parks and Rec Commission, Department, the Police Chief, or City Council but the reaction that is hoped for is that more kids will come to the dances because their parents will feel more comfortable having them there. Yamamoto recommended that when this is presented to City Council that it be publicized through the Clarion, pointing out that it is a joint venture between the two organizations. The word will get out to the parents this way. VOTE: SANDAHL YES YAMAMOTO YES GIFFORD YES CASTIMORE YES WISNIEWSKI YES HULTBERG YF~ MOTION PASSED UNANIMOUSLY. OLD, BUSINESS Parks & Rec Commission January 2, 1998 Page 2 Discussion - Hansen Park Proposal / Review and Design Work Sandahl reported that he did some research since the last work session held in December and discussed the new park concept to various people in the community. These individuals liked the idea of a chronological time line that would preserve the setting but also give some history of Kenai. Sandahl also expressed his appreciation for the representation from the Kenaitze Indian Tribe at the work session as they were able to provide more information with regard to the history of the area. Sandahl also reported that, based on his discussion with Gabe Juliussen, there may be some money from Washington available to assist with projects such as this. Komelis provided the Commissioners with a sketch of the proposed park. A lengthy group discussion took place on the new sketch. It was noted the walkway will be gravel with possible wood sides. The center of the park will be grass and the boy scout statue will be placed near the center. Hultberg asked what the time line was on the project. Sandahl replied that it depended on the funding. Komelis indicated that it would have to be put in the budget so it would be after July 1. Discussion took place on the signage and Frates stated although the City should be responsible for some of the signage, the other organizations would probably have a better insight as to' the type of funding that may be available for such projects. Frates stated he will make some calls next week to try to secure additional funding. Frates stated the design presented is probably as good as any design especially if the chronological time line is going to be used. The idea will have to be discussed with Dr. Hansen. Yamamoto asked if the design had allowed for handicap accessibility. Frates replied that it did. Hultberg asked how many parking spaces were going to be available. It was pointed out there are approximately six. After a lengthy discussion, Komelis indicated that additional parking could be easily incorporated. Hultberg asked if the project had Council support. Bannock stated that Council would not do anything until this Commission is ready to present something to them, specifically a plan and dollars for a budget. Bannock continued, he did not expect any tinkering from Council. Parks & Rec Commission January 2, 1998 Page 3 Frates stated he would continue to work with Komelis on the design. Once that is accomplished and everyone is in agreement then the leg work can begin with obtaining additional money, signage, verbiage, etc. Sandahl requested that Frates work up a cost basis for the signage discussed and work with the other groups for assistance with funding. It was also suggested that the signs be designed to allow for removal if necessary. Komelis suggested the signs be placed in a grass strip. It was noted that emphasis needed to be made on keeping the cost of the project down. Sandahl stated that he hoped the City would take care of the project as presented in the design and the signage be provided outside of the City budget. Komelis had a tentative budget of $30,000 which was reviewed by Hultberg. Komelis noted the budget was done with a contractor doing all the work with no assistance from the City. He continued stating the City can take some of the cost of seeding, planting, etc. Bannock predicted the City will provide funding for the physical part of the park and the other items, such as signage, etc., can be solicited but this Commission should be the final decision of what goes in the park. Sandahl left at 7:25 p.m. Bannock stated the City will pay whatever it takes to get the basics done, whether it takes up to $5,000 or $45,000, that's what the City would pay. Bannock continued, it could be $100,000 but he didn't think it would be that much as the work would include the foundation, the framework, the outline, etc., but not signs, statues, the City committed to a developed park, just the physical park and nothing more. Frates stated he wanted to solidify the design and if there were no objections they would go with the design and present it to the Hansen's and the Kenaitze Indian Tribe. Hultberg indicated that Frates will continue to work with Komelis and come back to the Commission at the next meeting with a final plan without the signage. be Discussion - Water at Kenai Cemetery Frates reported that the public had expressed desire to have access to water at the cemetery for the purpose of watering flowers, etc. Frates continued, the current plan is to place a 300 gallon tank on a stand above ground. The tank would have to be placed above ground because Parks & Rec Commission January 2, 1998 Page 4 e e if it was buffed people would think the water was potable and suitable for drinking. There will be signage available warning the public that the water is not drinkable. Concern was expressed with vandalism if the tank was above ground and the possibility of the water faucet being left on. It was suggested that the tank be anchored down and on a sturdy frame. Additionally, the faucet placed on the tank would have to be very sturdy. Discussion took place on the location of the tank. Frates thought it could be placed to the left as you enter the cemetery. Gifford expressed concern with the aesthetics and asked if the tank.would be covered up in some way. Frates indicated that some foliage or trees could be placed around it. It was also suggested a wood frame be constructed. Hultberg asked if this would be something that can be done by next year. Frates replied that it will be something that will go into the budget. Komelis stated that if money was available work could be done this winter. Frates will check on the funding but felt that realistically it would be something that would go into the budget. Yamamoto stated that it is possible that the water could be left on so it was important to have a base and proper drainage to allow for that. NEW BUSINESS a. Election of Chair and Vice Chair CASTIMORE MOVED TO ACCEPT THE CURRENT CHAIR AND VICE CHAIR AND ASKED FOR UNANIMOUS CONSENT. MOTION WAS SECONDED BY WISNIEWSKI. MOTION PASSED UNANIMOUSLY. Director's Report a® Women's Basketball League Frates reported the Women's Basketball League will start on Monday, January 5 and again there are six teams. Work will begin to put together a tournament during the Peninsula Winter Games to be held on January 31 and February 1. This will be followed by the men's basketball tournament to be held on February 7 and will also be part of the Peninsula Winter Games. Parks & Rec Commission January 2, 1998 Page 5 be ~lk's Hoop Shoot The Elks' Hoop Shoot will be held on Saturday, January 10 at 10:00 a.m. Frates indicated that help is needed and if anyone is interested they can. give him a call. ® (~UESTIONS/k COMMENTS Gifford asked why the State flag at the Library was at half mast. Castimore thought it was to honor a former State Legislature who passed away. Yamamoto reiterated his concern with the water tank at the cemetery and asked that consideration be given to placing it on a cement pad with proper water drainage. Komelis thought that was a good idea and will consider it. Castimore wished all Commissioners a Happy New Year. Wisniewski asked about the status of the skating rink. nothing has changed since the last report. Frates reported that 9. CORRESPO~ENCE- None 10. PERSONS PRF~ENT NOT SCHEDULED TO BE HEARD - None ) 11. INFORMATION ae Council Action Agenda of 12/3/97 and 12/17/97. Certificate of Appreciation from the Kenai Peninsula Food Bank, Inc. 12. ADJOURNMENT CASTIMORE MOVED FOR ADJOURNMENT. 7:40 P.M. MEETING ADJOIH~ED AT The next meeting is scheduled for February 5, 1998. Respectfully submitted, B~rbara Roper, Contract Secretary Parks & Rec Commission January 2, 1998 Page 6