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HomeMy WebLinkAbout1999-03-04 Parks & Recreation SummaryKENAI PARKS/k RECREATION COMMISSION AGENDA MARCH 4, 1999 CITY HALL COUNCIL CHAMBERS CHAIRMAN RICHARD HULTBERG ITEM 1' CALL TO ORDER/h ROLL CALL ITEM 2' AGENDA APPROVAL ITEM 3' APPROVAL OF MINUTES - February 4, 1999 ITEM 4: PERSONS SCHEDULED TO BE HEARD ao Bill Nelson of Wm. Nelson & Associates - Cunningham Park Improvements Peter Klauder of Klauder & Company Architects - Multi-Use Facility ITEM 5: OLD BUSINESS ao Kenai Nordic Trail Lighting ITEM 6: NEW BUSINESS ITEM 7: DIRECTOR'S REPORT ao City Greenhouse Operation Teen Center Painting Summer Hire Maintenance Jobs ITEM 8: QUESTIONS & COMMENTS ITEM 9' ITEM 10: PERSONS PRESENT NOT SCHEDULED TO BE HEARD ITEM 11' INFORMATION a, Council Action Agendas of February 3 and 17, 1999 Beautification Committee Minutes of February 9, 1999. Updated Parks as Recreation Commission membership roster. Elk's State Hoop Shoot Contest Results ITEM 12: ADJOURNMENT KENAI PARKS/~ RECREATION COMMISSION AGENDA MARCH 4, 1999 CITY HALL COUNCIL CHAMBERS CHAIRMAN RICHARD HULTBERG ITEM 1' CALL TO ORDER/k ROLL CALL ITEM 2: AGENDA APPROVAL ITEM 3' APPROVAL OF MINUTES - February 4, 1999 ITEM 4: PERSONS SCHEDULED TO BE HEARD a, Bill Nelson of Wm. Nelson & Associates - Cunningham Park Improvements Peter Klauder of Klauder & Company Architects - Multi-Use Facility ITEM 5: OLD BUSINESS ao Kenai Nordic Trail Lighting ITEM 6: NEW BUSINESS ITEM 7: DIRECTOR'S REPORT ao City Greenhouse Operation Teen Center Painting Summer Hire Maintenance Jobs ITEM 8: QUESTIONS ~ COMMENTS ITEM 9: CORRF~PONDENCE ITEM 10' PERSONS PRESENT NOT SCHEDULED TO BE HEARD ITEM 11- INFORMATION a, Council Action Agendas of February 3 and 17, 1999 Beautification Committee Minutes of February 9, 1999. Updated Parks & Recreation Commission membership roster. Elk's State Hoop Shoot Contest Results ITEM 12: ADJOURNMENT KENAI PARKS & RECREATION COMMISSION REGULAR MEETING OF MARCH 4, 1999 - 7:00 P.M. KENAI CITY HALL VICE-CHAIR DALE SANDAHL, PRESIDING *** MINUTES *** ITEM 1: CALL TO ORDER AND ROLL CALL Vice-Chair Sandahl called the meeting to order at 7:05 p.m. Members Present: Matthew Peters, Tim Wisniewski, Jack Castimore, Dale Sandahl Members Absent: Kelly Gifford, Ron Yamamoto, Richard Hultberg Also Present: Director Bob Frates, CaSandra Duniphin Contract Secretaries Victoria Askin and ITEM 2: APPROVAL OF AGENDA THE AGENDA WAS APPROVED AS WRITTEN. ITEM 3: APPROVAL OF MINUTES- February 4, 1999 MOTION: Commissioner Sandahl MOVED to approve the minutes of February 4, 1999. There were no objections, additions or corrections. MINUTES WERE APPROVED AS PRESENTED. ITEM 4: PERSONS SCHEDULED TO BE HEARD a. Bill Nelson of Wm. Nelson/k Associates - Cunningham Park Improvements -- Parks Recreation Director Frates explained, the improvements plan had chan§ed significantly since it was first presented to the Commission. The Kenai River Classic has offered to donate $100,000 for the construction of the project and are now review/n§ the amended drawings. Frates added, a pre-bid conference was held at 10:00 a.m., March 4 at which time eight or nine contractors picked up bids. He noted, improvements to the parking lot were not included in the bid documents and an additive alternate was included for the metal grate work. Administration hopes to have the bids opened and awarded by March 17 in order to obtain the willow cuttings for spring planting. Frates added, the park may need to be closed during construction and if so, he recommended notices be sent to the public as soon as possible. Nelson reviewed the plans with the Commission, noting the boat ramp would not be paved and the original handicap-accessible ramp did not meet the Borough requirements. The re-design allows for the pathway to wrap around the ramp area. Nelson also explained, there is an elevated pathway to be placed along the top of the bank for people who may want to watch and not fish. Nelson continued, due to budget restraints, he didn't think there would be enough money to include everything included in the plans, i.e. the parking lot improvements. He added, the present benches in the park would be removed. Nelson also explained planned bank restoration and the method to be used included placing root wads and brush layering. The newly sloped bank would be seeded with Alaskan wildflowers and Bering Hairgrass. A general discussion of the improvements followed. Concerned for liability to the city, Sandahl suggested the playground equipment be removed. Frates noted it had already been removed. Frates asked Nelson if he was comfortable with the July 1 completion date. Nelson answered yes and noted, the only item that could be a problem is receiving the steel. Discussion followed regarding closure of the park. It was noted there are those who fish hooligan from the park and that season is May 1-15. Nelson stated the work in the park would begin between April 15 and May 1. The whole bank would be excavated with large equipment in the area as well. Sandahl suggested the park should be closed except to the contractor and his equipment. Nelson noted, in the next addendum (to be sent out March 5), he would be giving contractors authorization to put up their own gate and signs if they felt it needed to be closed. MOTION: Sandahl MOVED to accept the recommendation to the proposE. the motion. There were no objections. Wisniewski SECONDED b. Peter Klauder/Multi-Use Facility-- Frates reported Klauder was unable to attend the meeting, however Nate Kiel had come to the meeting for Klauder. Kiel reviewed the plans for the multi-use facility with the Commission, noting they were working toward the construction of the Phase I portion of the facility. He noted, the land had been transferred from the Borough to the City and both the ice facility and the Challenger Center would be situated on the property. Kiel added, the facility was to be built in phases, however the plans included future additions. Kiel noted, the site work costs were estimated at $250,000 (which included placing utilities, contingency, etc.). The Council and City Manager had hoped the cost to construct Phase I of the project could be kept at $800,000 or under. At this time, the estimated cost to build Phase I was $1 million. It is hoped the bids will come in under that amount. Kiel added, the user group wanted a bare-bones covered facility. KENAI PARKS & RECREATION COMMISSION MEETING MARCH 4, 1999 PAGE 2 Kiel noted, a small amount of paving would be done for the handicap-parking area. A general discussion of the project followed. K/el reported the bid advertisement would begin on March 15 and a pre-bid conference was scheduled for the end of March. An ordinance was scheduled for introduction to appropriate funds for the site work on both the multi-use facility and Challenger Center project at the April 7 council meeting. The bid opening will be held on April 14, with site work to begin in May. Frates noted, it was the intention all along to have a facility that the Little League and Softball Association could use in April or May for batting practice. He asked, if hockey season ends in March, how long will the ice last. Kiel noted, the building was positioned on the site with an eastern exposure in order to get as little sunlight as possible. He added, it was suggested the city may be able to use their steamer along the trenches to help the thawing process. Discussion followed regarding the cost for both Phase I and II. Kiel noted, the architect estimated $3 million. Kiel also noted the site work bid included both the multi-use facility and Challenger site. It is hoped that one contractor will be able to build both facilities. II'EM 5: OLD BUSINESS a. Kenai Nordic Ski Trail Lighting-- Frates reminded the Commission, Dave Feeken spoke to them at their last meeting regarding lighting of the Kenai Nordic Ski Trails. He noted, he didn't think this project would occur overnight, but had done some checking with local electricians in regard to costs. He was told wiring could cost $1/foot, trenching at $2-$3/foot, plus materials, supplies, lighting, poles and transformers. He was told DOT may have some surplus poles and he was investigating that information. Frates continued, because the trail was 5K and depending on the price, the city may choose to light the trail in two phases. Frates added, he believed this would be a worthwhile project. ITEM 6: NEW BUSINESS -- None. ITEM 7: DIRECTOR'S REPORT a. City Greenhouse Operation -- Frates reported geraniums were planted March i and are now sprouting. Also, most of the seed orders were in and bulbs should arrive in another week. At the next Beautification meeting, they committee will talk about flower bed designs for the summer. KENAI PARKS & RECREATION COMMISSION MEETING MARCH 4, 1999 PAGE 3 b. Teen Center Painting -- Frates reported quite a bit of painting had been done at the Center, using some students and community service workers. Also a contractor will be replacing linoleum flooring in the Center. c. Summer Hire Maintenance Jobs -- Frates reported the jobs were opened during the Christmas break and forty to fifty applications had already been received. The jobs will open again on March 15 and close toward the end of March. d. Dance Plans -- Frates also reported Scott Slavik had been working with the high school to hold a dance on March 13. The dance will be held after the regional basketball games were finished for the day and would be open to all high school aged youth. e. Kenai Nordic Ski Trails -- Frates reported there would be a skijoring race on the Kenai Nordic Trails on March 21 which would take approximately four hours. Also, he is organizing a Nordic ski race for March 27 to be sponsored by the Kenai Parks & Recreation Department. He added, the race was in conjunction with the Active Living Healthy Lifestyles Campaign of the National Recreation and Parks Association (NRPA). Because the NRPA teamed with Ben Gay, he has received cases of packets of Ben Gay to hand out, as well as several T-shirts. ITEM 8: COMMISSIONERS' COMMENTS/QUESTIONS Commissioner Peters reported the high school had been sending students who had skipped school, etc. to the Teen Center to help paint. He added, he thought that was a really good idea. Frates stated, they appreciated the help. Commissioner Wisniewski stated he wanted to support the findings of the conditions of the golf course. He added, it is a fabulous resource for the city and when he has stated concerns, they have been taken care of in a timely manner. Wisniewski also reported he had gone skiing with a class of third-graders and their substitute teacher who was from Vermont. The teacher was very impressed w/th the trail and the maintenance there. Frates noted, the ski races on March 27 were being held to make up for those not held during the Peninsula Winter Games due to the cold. He added, he would be in touch with Wisniewski for his help, along with Dave Knutsen. Commissioner Sandahl reported he would be out-of-town in April and would miss the commission meeting. Peters reported he too may be absent from the next meeting. Wisniewski reported he would also be out-of-state and unable to attend the April meeting. Castimore stated he may also be out of town. KENAI PARKS & RECREATION COMMISSION MEETING MARCH 4, 1999 PAGE 4 MOTION: Commissioner Castimore MOVED to request Council to set another date for the April meeting. Commissioner Peters SECONDED the motion. MOTION PASSED UNANIMOUSLY. Commissioner Castimore reported he had forwarded information to Frates to update the commission membership list. Councilman Frazer reported at the last council meeting, the Seagraves Pumper Engine was donated to the Fire Chiefs Association and be used at the fire training center. Also, council accepted the transfer of the property on which the multi-use facility and Challenger Center are to be constructed. Frazer added, an economic forum will be held at the Senior Center on March 13. The area legislators, as well as the City Council and Borough Mayor were involved. The forum was being held to discuss the budget problems and economic future for the state. Frazer added, from what he was hearing, he believed the multi-use facihty bid would come in around $900,000 or less due to the favorable bid climate at this time. ITEM 9: CORRF~PONDENCE-- None. ITEM 10: PERSONS PRESENT NOT SCHEDULED TO BE HEARD ITEM 11: INFORMATION a, Council Action Agendas of February 3 and 17, 1999 Beautification Committee Minutes of February 9, 1999. Updated Parks & Recreation Commission membership roster. Elk's State Hoop Shoot Contest Results ITEM 12: ADJOURNMENT MOTION: Commissioner Castimore MOVED to adjourn. Commissioner Peters SECONDED the motion. There were no objections. The meeting adjourned at 8'27 p.m. Minu es transcribed and pre._~gpared by: Carol L. Freas, City Clerk KENAI PARKS & RECREATION COMMISSION MEETING MARCH 4, 1999 PAGE 5