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Home My WebLink About2000-02-03 Parks & Recreation PacketKENAI PARKS/k RECREATION COMMISSION FEBRUARY 3, 2000 CITY HALL COUNCIL CHAMBERS CHAIRMAN RICHARD HULTBERG AGENDA ITEM 1' CALL TO ORDER/k ROLL CALL ITEM 2' AGENDA APPROVAL ITEM 3' APPROVAL OF MIRUT~ - January 6, 2000 ITEM 4- PERSONS SCHEDULED TO BE HEARD ao Don Wright-- Batting Cages ITEM 5: OLD BUSINESS ae Discussion-- Proposed Cemetery Code Revisions ITEM ao NEW BUSINESS Discussion -- Street Banner Selection ITEM 7: DIRECTORS REPORT a, Multi-purpose Facility Peninsula Winter Games Basketball Tournament ITEM 8: OUESTIONS &, COMMENTS ITEM 9- CORRESPONDENCE ITEM 10: PERSONS PRESENT NOT SCHEDULED TO BE HEARD ITEM 11: ,INFORMATION a. Council Action Agendas of January 5 and 19, 2000. Beautification Committee Minutes of January 11, 2000. Council Policy Regarding Work Sessions for Commissions, Committees and Boards. ITEM 12: ADJOURNMENT ITEM 1: KENAI PARKS/k RECREATION COMMISSION AGENDA JANU~Y 6, 2000 CITY HALL COUNCIL CHAMBERS CHAIRMAN RICHARD HULTBERG C/~t~ TO ORDER/k ROLL CALL ITEM 2: AGENDA APPROVAL ITEM 3: APPROVAL OF MINUTES- December 2, 1999 ITEM 4: P~'.I~_SONS SCHEDULED TO BE HEARD ITEM 5: OLD BUSINESS ITEM 6: NEW BUSINESS Election of Chair and Vice-Chair ITEM 7: ITEM 8: DIRECTOR'S REPORT Multi-Purpose Facility Nordic Trails (~UF_,STIONS/is COMMENTS ITEM 9: CORRF~PONDENCE ITEM 10: P~F-~ONS PI~".S~NT NOT SCHEDULED TO BE HEARD ITEM 11: Il/FORMATION,, Council Action Agendas of December 1 and 15, 1999. 1999/2000 City League Basketball Win/Loss Record. ITEM 12: ADJOURNMENT CITY OF KENAI PARKS/h RECREATION COMMISSION KENAI CITY COUNCIL CHAMBERS JANUARY 6, 2000 7:00 P.M. CHAIRMAN RICHARD HULTBERG, PRESIDING MINUT~ · ITEM 1' CALL TO ORDER Chairman Richard Hultberg called the meeting to order at 7:03 p.m. taken as follows: Roll was Members Present: Ronald Yamamoto, Kelly Gifford, Jack Castimore, Matthew Peters, Richard Hultberg, Dale Sandahl (arrived at 7'04), Tim Wisniewski {arrived at 7:05) Others Present: Parks and Recreation Director Bob Frates, Councilman Bill Frazer, Contract Secretary Barb Roper ITEM 2: AGENDA APPROVAL Frates requested that the following items be added to the agenda. ADD AS: Item 6b, Memo to Planning and Zoning regarding Lots in Inlet Woods Subdivision needed for public purpose. ADD AS: Item 7c, Erik Hansen Scout Park ADD AS: Item 7d, Elks Hoop Shoot The agenda was approved with the noted additions. ITEM 3: APPROVAL OF MINUTES -- December 2, 1999 There were no changes and/or additions noted'and the minutes of December 2, 1999 were approved as written. ITEM 4: PERSONS SCHEDULED TO BE HEARD -- None ITEM 5: OLD BUSINESS -- None ITEM 6: NEW BUSINESS Election of Chair and Vice-Chair MOTION: Castimore MOVED that the Chair and Vice-Chair positions remain the same for this year. Motion S~ONDED by Yamamoto. Wisniewski expressed interest in holding one of the chairs. After a lengthy discussion it was decided that Wisniewski could assume the Chairman role in the absence of the Chair and Vice Chair. VOTE: Yarnamoto Sandahl Hultberg Yes Wisniewski Yes Gifford Yes Yes Castimore Yes Peters Yes Yes MOTION PASSED UNANIMOUSLY. Discussion -- Inlet Woods Subdivision/Lots Needed for Public Purpose. Frates distributed a memorandum from Kim Howard which asked if some of the lots in Inlet Woods Subdivision were needed for public purpose. Included with the memorandum was a map of the available lots and Frates recommended consideration be given to Lots 25, 26 and 27 for a neighborhood park. He noted, those lots should be considered as it was unlikely they would be suitable for homes due to the swampy area surrounding them. Hultberg asked why Parks was being asked for input. Frates explained it was normal procedure and that the Commission had done an outstanding job in the past in identifying areas for public parks. Frates added, the nearest park to this location was the Municipal Park on Forest Drive. Castimore suggested a recommendation be made to Planning and Zoning for distant future use of those l°ts for a neighborhood park. Sandahl reminded the Commission of a statement made previously where no consideration would be given to developing new parks but total attention should be given to maintaining the existing parks. A lengthy discussion ensued and Frazer noted that if the recommendation to hold the lots was made and accepted, it wouldn't mean the decision couldn't be changed at a later date should it be determined the lots were required for another purpose. PARKS & RECREATION COMMISSION MEETING JANUARY 6, 2000 PAGE 2 MOTION: Sandahl MOVED that any lots deemed as unsuitable for building as a result of swampy areas should be recommended for use as a neighborhood park. Motion SECONDED by Castirnore. By voice vote, MOTION PASSED UNANIMOUSLY. Castimore asked if the Commission would support asking City Council to set aside revenue from the sale of some of the Inlet Woods lots in order to complete the Multi-Purpose Facility. Frazer pointed out the Inlet Wood lots were not the same situation as the lots at the golf course. Sandahl thought the idea should be approached in another manner, perhaps through Councilman Frazer. Frazer reported the City Manager suggested the revenue from the sale of the lot~ should go to the General FUnd in an effort to keep the tax rate stable. ITEM 7: DIRECTOR'S REPORT Multi-Purpose Facility Frates reported ice was being sold and currently 60 bookings were scheduled for January. He noted, users included the Kenai Peninsula Hockey Association, Chinooks, Puffins (ladies' hockey) and KCHS. Frates added, Parks was also contacted by the Peninsula Winter Games and for summer usage by the Kenai Kennel Club. It was noted the ice was being used very late into the night. Yamamoto noted there was no sign of alcohol usage at the rink. Frates reported the lines were painted and the two warm-up shacks were in place. He added, the electrical work to the warm-up shacks was underway and the safety nets were in place. Yamamoto stated that he had broom ball equipment should anyone want to establish a team. 7-b. Nordic Trails Frates reported the trail-grooming machine was out of commisSion for five to eight days and they were seeking other equipment to continue trail maintenance. Frates added, Parks was developing a list of volunteers to help maintain the trail on weekends, week nights, etc. It was noted the trail was getting a lot of use. Erlk Hansen Scout Park Frates reported slides were obtained for the fiberglass interpretive sign project at the park but the photos were of poor quality. Frates added, he has had many conversations with artist dohn St. Clair regarding a watercolor rendition of Kenai scenery, the Church, volcanoes, etc. Frates noted, the process would be very expensive but thought it would look very nice. Frates asked that Commissioners visit the State Refuge office where some of St. Clair's work is PARKS & REC~ATION COMMISSION MEETING JANUARY 6, 2000 PAGE 3 displayed. He added, if the watercolor interpretive sign was developed, it would not be completed until possibly August due to St. Clair's work schedule. Elks Hoop Shoot Frates reported the Elks Hoop Shoot was scheduled for January 15, 2000 and volunteers were needed. Hultberg stated, members of the Elks had pretty much handled the event in the past. Frates noted he had many jobs to appoint. 7-d. Kenai Coastal Trail Meeting Frates encouraged Commissioners to attend the Kenai Coastal Trail meeting scheduled for January 11, 2000 at 7:00 p.m. ITEM 8: O~TIONS 8~ COMMENTS Student Representative Peters asked about the status of the cemetery sign. Frates noted, the sign was not a high priority because the Street Department was very busy with snow removal, etc. Sandahl asked if the appropriate thank- you letters and newspaper announcements had been made. Frates stated he would hold off on any newspaper announcements until the sign was in place. Chairman Hultberg announced he would be absent for the next three meetings. Commissioner Sandabl congratulated Peters on his newspaper article. Sandahl also congratulated Frates on the arrival of his new baby daughter. Tara Lynn Frates arrived on December 21, 1999. ITEM 9: CORRF~PONDENCE-- None ITEM 10: PERSONS PRESENT NOT SCHEDULED TO BE HEARD -- None ITEM 11: INFORMATION ITEMS: 11-a. 11-b. Council Action Agendas of December 1 and 15, 1999. 1999/2000 City League Basketball Win/Loss Record. ITEM 12: ADJOURNMENT: The meeting adjourned at approximately 7:55 p.m. Minutes transcribed and prepared by: Barbara L. Roper, Contract Secretary PARKS & RECREATION COMMISSION MEETING JANUARY 6, 2000 PAGE 4 CITY OF KENAI 210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-7794 TELEPHONE 907-283-7535 FAX 907-283-3014 ~ MEMORANDUM TO' FROM. DATE: RE: Parks & Recreation Commission Mayor and Council Members Carol L. Freas, City Clerk/~'-'- _ . Robert J. Frates, Parks & R~creation Director January 26, 2000 MUNICIPAL CEMETERY CODE AND REGULATION CHANGES Attached is a draft ordinance with suggested changes to both the Kenai Municipal Code, Chapter 24.15, Adoption of Regulations (for the Kenai Municipal Cemetery) and the Cemetery Regulations. KMC 24.15.010, Adoption of Regulations The change is made to remove "Cemetery Committee" because the committee no longer exists. The Parks & Recreation Commission has taken over that responsibility, assisting the City Clerk and the Parks & Recreation Director. Cemetery Regulations -- Section l(b), Plots Tim Wisniewski, Funeral Director of the Peninsula Memorial Chapels & Crematory has indicated the cemetery regulations do not reflect what he is currently charging for opening/closing of graves. The indicated changes accurately reflect the costs he incurs with his contractor. The definition of summer and winter rates will better identify when the different rates take effect during the year. Cemetery_ Regulations -- Section 2(c) and (f), Interment and Disinterment It was the original intent of the regulations to limit the grave markers to ground level. markers in order to aid in the ease of maintenance. Because the regulation has not been followed over the years and the maintenance of the cemetery still requires mowing around fences, above-ground headstones, etc. in the pioneer section of the cemetery, it would be better to remove this requirement. Section 2(/) is being added to give instruction and definition for the City Clerk when the question arises at the time of a plot purchase, for funeral directors to discuss with clients, etc. The question has been asked. The current code does not speak to the question. Because cremation is becoming more widely used, the regulation should include some instruction. The suggested amendments follow those used by other cemeteries in the state. Cemetery Regulations, Section 3(c), Maintenance The original intent of this policy was to e!,_'~inate articles and other little structures from impeding maintenance efforts. However, this policy was never enforced. Currently, a majority of the sites have such articles and it is only the sites that are not cared for that create maintenance problems for our summer crews. Permitting such articles, if maintained on an annual basis, should shift some responsibility to the purchaser of the site to assist keeping the cemetery clean. Moreover, if it becomes apparent during our annual clean-up that individual sites are not being maintained, there would be a justification to remove items. Cemetery Regulations, Section 4(b), General The current code implies the gates of the cemetery are opened at 7'00 a.m. and closed after 9:00 p.m. during the months of May through October. However, the gates always remain open during this period. During November,through April, the only time the gate is closed is when road conditions warrant them being closed. The months when they may be temporarily closed has been changed to coincide with the definition of summer and winter in Section l(b). KMC 24.20.010 states the driveways, gates and fencing of the cemetery shall be maintained by the City and may be closed in periods of adverse conditions. CLF/RJF City of Kenai Suggested by: Adminis ORDINANCE NO. *-2000 AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, AMENDIN~ KMC 24.15.010, ENTITLED CEMETERY REGU~TIONS AND THE CEMETERY REGULATIONS. __ WHEREAS, WHEREAS, WHEREAS, NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that KMC 24.15.010 and the Cemetery Regulations be amended as prese in Attachment A. PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this __ day of .ooo. ATTEST: Carol L. Freas, City Clerk John J. Williams, Mayor introduced: *, 2000 Adopted: *, 2000 Effective: *, 2000 Section 1' Chapter 24.15 REGULATIONS 24.15.010 Adoption of regulations. The City Clerk, with the assistance of the [CEMETERY COMMITTEE] Parks & Recreation Commission, shall establish regulations for the purchase of plots and use of the cemetery. These regulations shall be effective after approval by the City Council. Amendments to the regulations shall be submitted by the City Clerk to the City Council for approval. Section 2' CEMETERY REGU~TIONS Section 1' Plots b. The City Clerk shall be in charge and have access to said plats for the purpose of assigning plots upon request, and have charge of burial records, files and maps which shall be stored by the City of Kenai. The City Clerk shall charge a fee of $150 per standard plot, $100 for infants or $50 for cremains. Summer charges (June 1 through September 30) for [O]o_.pening and closing [CHARGES] graves are [$200] $500 per standard plot, [$100] $250 for infants and $100 for cremains. Winter charges (October 1 through May 30) will be IA 75% INCREASE] $600 for standard plots~ $250 for infant plots, and $100 for cremains. [FUNERAL DIRECTOR OR CONTRACTOR WILL NOTIFY CLERK WHEN WINTER RATES WILL APPLY.] Payment in full for the plot is required at the time of purchase of the plot. Payment for the opening or closing of the grave is due prior to commencement of work. Section ~2: Interment and Disinterment c. Only [GROUND LEVEL] markers set in a concrete base shall be used, and they shall be installed at the head of the grave. If religious practices make the conformance of this requirement impossible, the old section of the cemetery may be utilized. This decision will be at the discretion of the Parks and Recreation Supervisor or his designee. e. No more than one grave marker per p_lot shall be allowed. f. One (1) casket and up to two {2) cremains may be buffed in a standard or infant plot. Up to three (3) cremains may be buffed in a standard or infant plot. Only one (1) cremain may be buffed in a cremam plot. S~ction 3: Maintenance c. [NO ENCLOSURE OF ANY KIND,] Enclosures. such as a fence, wall, hedge or ditch, shall be permitted around or about any grave or burial l~lot [AND NO BURIAL LOT SHALL BE RAISED ABOVE THE ESTABLISHED GRAVE] only upon prior a~roval of the Parks & Recreation Director or his/her .designee. Wooden benches, boxes, shelves, toys and other article~ upon a grave or burial lot shall [NOT] be permitted o~l_y if maintained on an a~nua_l basis. Enclosures and other articles not maintained and/or restricting maintenance efforts are subiect to removal at the discretion of the Parks & Recreation Director or his/her desi~nee. [TEMPORARY DECORATIONS ARE PERMITTED DURING RELIGIOUS, NATIONAL AND STATE HOLIDAYS.] S~ction 4: G~n~ral b. No person shall enter the Kenai Municipal Cemetery except through the established access routes. The vehicle gate will be open daily from [7:00 A.M. to 9:00 P.M. DURING THE MONTHS OF MAY THROUGH OCTOBER] June 1 through September 30. [DURING THE MONTHS OF NOVEMBER THROUGH APRIL, T] The vehicle gate [WILL BE OPEN FOR BURIALS ONLY] may be temporarily closed due to bad road conditions from October 1 through May 31. The cemetery is open year-round for pedestrian traffic. c. [KEYS TO THE KENAI MUNICIPAL CEMETERY ARE AVAILABLE AT THE CITY CLERK'S OFFICE.] [D.] No burials shall be within the city limits except on homesteads owned by or resided on by the deceased. Such homesteads must be five (5) acres or larger. Private cemeteries within the city limits on the date of passage of Ordinance 1108-85 may continue in use but are limited to their platted size. A burial permit will still be required from the City Clerk if the burial is to be on a homestead or private cemetery within the city limits. KENAI BEAUTIFICATION COMMITTI JANUARY 11, 2000 *** 5:30 p.m. Kenai Council Chambers ***AGENDA*** ITEM 1' CALL TO ORDER ll~ ROLL CALL ITEM 2: ITEM 3: ITEM 4: ELECTION OF CHAIR AND VICE-CHAIR AGENDA APPROVAL APPROVAL OF MINUTES -- November 9, 1999 ITEM 5' PERSONS SCHEDULED TO BE HEARD ITEM 6: OLD BUSINESS Discussion -- Adopt-An-Area Program Discussion -- Yard-of-the-Week Program ITEM 7: NEW BUSINESS Discussion -- Goals & Objectives/2000 ITEM 8: REPORTS ae Committee Chair Parks & Recreation Director Kenai City Council Liaison ITEM 9: OUESTIONS AND COMMENTS ITEM 10: INFO~TION Parks & Recreation Commission Meeting Minutes of November 3. Parks & Recreation Commission Meeting Minutes of December 2, 1999. City Council Action Agendas of December 1 and 15, 1999. 12 / 16 / 99 letter to Sylvia M. Johnson noting the City Council regretfully accepted her resignation from the Beautification Committee. ITEM 11' ADJOURNMENT KENAI BEAUTIFICATION COMMITTEE JANUARY 11, 2000 5:30 P.M. KENAI COUNCIL CHAMBERS CHAIR MARtLYN DIMMICK, PRESIDING ITEM 1: CALL TO ORDER/h ROLL CALL Chair Dimmick called the meeting to order at approximately 5'39 p.m. as follows: Roll was called Voting Members Present: Non-voting Members Absent: Others present: Brown, Rogers, Jung, Dimmick and Hansen (arrived at 5:45 p.m.) Benedict and Overturf City Clerk Freas, Parks & Recreation Director Frates, Councilwoman Swarner ITEM 2: ELECTION OF CHAIR AND VICE-CHAIR Dimmick noted the Committee was less two members due to the resignation of Sylvia Johnson and Barbara Nord (copy of Nord's 1 / 11 /2000 letter of resignation distributed). MOTION: ,Commissioner Rogers MOVED to nominate Marilyn Dimmick as Chair and Commissioner Brown SECONDED the motion. There were no other nominations and the floor was closed. MOTION PASSED UNANIMOUSLY. MOTION: Commissioner Brown MOVED to nominate Karolee Hansen for Vice Chair and Commissioner Rogers SECONDED the motion. MOTION: Commissioner Rogers MOVED to nominate Dorothy Jung for Vice Chair and Commissioner Brown SECONDED the motion. There were no other nominations. VOTE ON JUNG: MOTION PASSED UNANIMOUSLY. VOTE ON HANSEN: MOTION FAILED. Marilyn Dirnmick was elected as chair and Dorothy Jung was elected vice chair. ITEM 3: AGENDA APPROVAL Commissioner Brown requested review of banner designs be added to the agenda under New Business. There were no objections. The amended agenda was approved. ITEM 4: ,, APPROVAL OF MINUTES -- November 9, 1999 Comments were made concerning the decision of the Parks & Recreation Commission not to consider requesting funding to construct new public restrooms at Memorial Park. Hansen stated the intention was not to place a restroom at the Park, but that additional restrooms should be considered. It was noted the Commission received a copy of the Committee's minutes. Brown reported she received a call from Commissioner Sandahl who explained the Commission discussed the concern at length before coming to their conclusion. There were no changes to the minutes and were approved as presented. ITEM 5: PERSONS SCHEDULED TO BE HEARD -- None. ITEM 6: OLD BUSINESS 6-a. Discussion -- Adopt-An-Area Program Frates explained, the Committee had discussed this issue previously and wanted to put out some Public Service Announcements to encourage businesses or organizations to choose a bed to maintain. The Committee would then maintain those not adopted. Frates added, the Committee had also discussed having signs prepared to post at the beds being maintained by businesses, etc. to recognize their efforts. He noted, he believed the corrugated plastic signs would work well and suggested the members examine the sign at the multi-purpose facility which he had made. Frates stated he would investigate sizes, costs, colors, verbiage, etc. and bring that information back to the Committee for their next meeting. Hansen suggested businesses may want to donate the cost of the signs. Dimmick suggested that also be investigated and reported at the next meeting. Discussion -- Yard-of-the-Week Program The Committee reviewed the information included in the packet which was provided by Councilwoman Swamer. Swarner explained, people call the newspaper office to submit a yard for a prize. Frates noted the Anchorage Daily News had a sim__ilar program in past years where an application is printed in the paper, people fill it out and submit it to the paper. A description of the bed, address, etc. is included on the application. Swarner stated she BEAUTIFICATION COMMITTEE MEETING MINUTES JANUARY 11, 2000 PAGE 2 spoke with representatives at the Peninsula Clarion and found they were not too interested. It was suggested the concept be discussed with the editor to see if the reaction would be more favorable. Frates suggested the city could do it by having application forms available at the Recreation Center for completion by those interested in participating. He added, after the program catches on, the paper may be more interested in participating. It was suggested information could be forwarded to Joan Hansen to place in her colum as well as applications given to businesses in town, the Visitors Center, Chamber, etc. to have available for people to complete and submit to the Recreation Center. Discussion followed about what type of sign should be designed for placement in yards. A moose and wooden flower (tulip or daisy) shape were suggested, but it should be nice but not too expensive in the event it would be stolen. The Committee was asked to bring back several ideas of wording for a sign and shape for the next meeting. Suggested information for the application included: name, address, phone number, location of yard, brief description and photo if available; note the yard must be within the city limits; submit the application to the Recreation Center at their address or call 283-3855. The members were encouraged to bring their samples to their next meeting. ITEM 7: NEW BUSINF~S 7-ae Discussion-- Goals & Objectives/2000 Discussion followed on what the Committee wanted to include as goals and objectives for the coming season Those decided upon were: Weeding volunteers Placing roses and irises along the front of the cemetery Adopt-an-Area Program Yard-of-the-Week Program Updating the flower brochure Comments during the discussion were to place rugosa roses and irises along the front of the cemetery because they would be low maintenance, needing a minimal amount of water, etc. and wouldn't be as susceptible to moose as other plants might be. Concern was mentioned about how the snow was removed in that area and planting the bushes in a way they will be protected from snow removal procedures. It Was suggested a person could donate a rose bush or purchase one and a plaque could be placed for who made the donation or in who's name it was donated. Swamer stated she would make some contacts in this regard. Brown, Hansen and Dimmick all stated they had irises they would donate for planting at the cemetery. BEAUTIFICATION COMMITTEE MEETING MINUTES JANUARY 11, 2000 PAGE 3 It was suggested a theme be given to this year's efforts. This will be discussed more thoroughly at the next comnfittee meeting. Discussion-- Banner Selection Brown reported she had 14 designs from which to choose ten. Four of the designs were new, the others were some she had on file. The Committee felt the Parks & Recreation Commission should be included in choosing the banners and requested the item be included on the Parks & Recreation Commission's next meeting agenda. Brown stated she would attend the Commission meeting to present the banners. (The banners were reviewed by the Committee after the meeting adjoumed.) ITEM 8: REPORTS 8-a. Committee Chair-- Dimmick reported Nina Selby and Helen Fischer passed away recently. She also noted Barb Nord and Sylvia Johnson would be missed from their participation on the Comm/ttee. Co _rn__rrdttee members were encouraged to seek people in the community who may be interested in applying for appointment to the Committee. 8-b. Parks/h Recreation Director-- Frates reported the following: · He had been unable to contact Leah Spaulding but will try again prior to the next meeting. · A small community group has stated an interest in developing a Nordic Ski Club and would be holding their initial meeting at the Teen Center on January 18 at 6:30 p.m. He noted, the ski club was open to any age. · The dedication for the multi-purpose facility was scheduled for February 5 at 11:00 a.m. He noted, the time and date were chosen to coincide w/th the beginning of the Peninsula Winter Games who would be holding a hockey game at the rink beginning at Noon. Frates added, the Rotary and Lions Clubs would be invited to the opening as they both donated the warm-up shacks at the fink, plus other members of the community and the public in general. Frates reported a broom ball competition would be held from 5'00 p.m. to 7'00 p.m. between the Rotary and Lions Clubs. Also, the Denali Ice Club will be presenting a exhibition. Frates invited the Committee members to attend the festivities. 8-c. Kenai City Council Liaison -- Swarner reported she had been reassi~ed as the council liaison to the Committee. She also noted she had voiced her concern that snow removal efforts were removin§ snow alon§ the ~reenstrip down to the grass. ITEM 9' OUESTIONS AND COMMENTS BEAUTIFICATION COMMITTEE MEETING MINUTES JANUARY 11, 2000 PAGE 4 D!mmick -- Suggested colors should be chosen to use on the Adopt-an-Area and Yard-of-the-Week signs to identify the Committee. She asked the issue be discussed further at the next meeting. Frates -- Reported he spoke with Dan Sexton regarding the acquisition of some Wasagaming antique roses (from Manitoba, Canada). He was told the cost would be $25 for a one-gallon pot plus a ten percent fee. Frates expla/ned, the roses grew to about six feet tall, have beautiful drooping pink flowers, and are very thorny. He suggested they should be considered to purchase for placement in the city. It was suggested the Lions Club be contacted to see if they would be interested in purchasing some roses to be placed at the cemetery since they have been active over the years in the annual cemetery clean-up efforts. ITEM 10: ~ORMATION Parks & Recreation Commission Meeting Minutes of November 3. Parks & Recreation Commission Meeting Minutes of December 2, 1999. City Council Action Agendas of December 1 and 15, 1999. 12 / 16 / 99 letter to Sylvia M. Johnson noting the City Council regret~lly accepted her resignation from the Beautification Committee. ITEM 11: ADJOIIRKMENT The meeting adjourned at approximatelY 6:26 p.m. Minutes transcribed and prepared by: Carol L. Freas, City Clerk BEAUTIFICATION COMMITTEE MEETING MINUTES JANUARY 11, 2000 PAGE 5 AGENDA KENAI CITY COUNCIL- REGULAR MEETING JANUARY 5, 2000 7:00 P.M. KENAI CITY COUNC~ CHAMBERS http://www.ci.kenai.ak.us ITEM A: CALL TO ORDER 1. Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. Consent Agenda *All items listed with an asterisk (*) are considered to be routine and non- controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a council member so requests, .in which case the item will be removed from the consent agenda.and considered in its normal sequence on the agenda as part of the General Orders. ITEM B: SCHEDULED PUBLIC COMMENTS (10 minutes) ITEM C: . . . . PUBLIC HEARINGS Resolution No. 2000-1 -- Transferring $1,875 in the General Fund for Parks Department Water Service. Resolution No. 2000-2 -- Adopting the City of Kenai, Alaska 2000-2001 Capital Improvement Project {CIP) Priority List for Request of State Grants. Resolution No. 2000-3 -- Supporting Legislation for Mortgage Loans Covered Under the Alaska Housing Finance Corporation Housing Assistance Program to be Equal Among All Geographic Areas of Alaska Within the Specifications of the Funding Program. *Applications for Renewal of Liquor License -- a. Kenai Golf Course Cafe -- Restaurant/Eating Place - Seasonal b. Fraternal Order of Eagles #3525 ITEM D: , COMMISSION/COMMITTEE REPORTS Council on Aging Airport Commission Harbor Commission -1- . 5. 6. 7. Library Commission Parks & Recreation Commission Plannm§ & Zoning Commission Miscellaneous Commissions and Committees a. Beautification Committee b. Historic District Board c. Kenai Visitors & Convention Bureau Board d. Alaska Municipal League Report ITEM E: le MINUTES *Regular Meeting of December 15, 1999. ITEM F: CORRESPONDENCE ITEM G: OLD BUSINESS ITEM H: e . ,, NEW BUSINESS Bills to be Paid, Bills to be Ratified Purchase Orders Exceeding $2,500 *Ordinance No. 1845-2000 -- Amending KMC 1.05.010 to Delete the Requirement for the City Manager to Hold Weekly Staff Meetings with Department Heads. *Ordinance No. 1846'2000 -- Repealing and E!i_mma~g References to the City Health Department in KMC 1.50.010-020 and 12.05.010. *Ordinance No. 1847-2000 -- Repealing KMC 12.15 Relating to the City's Inspection and Permitting of Restaurants Within the City. *Ordinance No. 1848-2000 -- IncreaSing Estimated Revenues and Appropriations by $4,350 in the General Fund for Investigative Equipment, Approval -- Lease Agreement Between City of Kenai and the Department of Health & Social Services for Approximately 1,147 Square Feet of Office Space Located on the First Floor of the Kenai City Hall Building/ February 1, 2000 Through January 31,2001/$776.70. Discussion -- Emergency Operations Center/Possible Funding Grant from Federal Emergency Management Agency. -2- . Discussion --"Millennium Square" (FAA properties) · ITEM I: ADMI~STRATION REPORTS 1. Mayor 2. City Manager 3. Attorney 4. City Clerk 5. Finance Director 6. Public Works Managers 7. Airport Manager ITEM J: DISCUSSION 1. Citizens (five minutes) 2. Council EXECUTIVE SESSION- None Scheduled ITEM K: ADJOURNMENT -3- AGENDA KENAI CITY COUNCIL' REGULAR MEETING JANUARY 19, 2000 7:00 P.M. KENAI CITY COUNCIL CHAMBERS http://www, ci.kcnai.ak.us ITEM A: ,,! CALL TO ORDER 1. Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. Consent Agenda *Ail items listed with an asterisk (*) are considered to be routine and non- controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a council member so requests, in which case the item will be removed from the consent agenda and considered in its normal sequence on the agenda as part of the General Orders. ITEM B: , SCHEDULED PUBLIC COUNTS (10 minutes) le Mark Schrag-- Appointments to Commissions, Committees and Boards ITEM C: PUBLIC BT, ARINGS Ordinance No. 1845-2000 -- Amending KMC 1.05.010 to Delete the Requirement for the City Manager to Hold Weekly Staff Meetings With Department Heads. Ordinance No. 1846-2000 -- Repealing and Eliminating References to the City Health Department in KMC 1.50.010-020 and 12.05.010. e Ordinance No. 1847-2000 -- Repealing KlVlC 12.15 Relating to the City's Inspection and Permitting of Restaurants Within the City. , Ordinance No. 1848-2000 -- Increasing Estimated Revenues and Appropriations by $4,350 in the General Fund for Investigative Equipment. Resolution No. 2000-3 -- Supporting Legislation for Mortgage Loans Covered Under the Alaska Housing Finance Corporation Housing Assistance Program to be Equal Among All Geographic Areas of Alaska Within the Specifications of the Funding Program. Remove from table. Consideration of Resolution No. 2000-3. -1- , , ITEM D: . 2. 3. 4. 5. 6. 7. ITEM E: . ITEM F: ITEM G: ITEM H: , . Resolution No. 2000-4-- Transferring $3,400 in the Water and Sewer Special Revenue Fund to Replace the Sewer Treatment Plant Deionization System. *2000 Continued Operation of Liquor Licenses Kenai Joe's Don Jose's Restaurant & Cantina Pizza Paradisos The Rainbow Bar BPO Elks Lodge #2425 Peninsula Moose Lodge # 1942 Oaken Keg Spirit Shop #58 Kmart Liquor Eadies Frontier Liquor Peninsula Offers COM2~SSION[COMMITTEE REPORTS Council on Aging Airport Commission Harbor Commission Library Commission Parks & Recreation Commission Planning & Zoning Commission Miscellaneous Commissions and Committees 'a. Beautification Committee b. Historic District Board c. Kenai Visitors & Convention Bureau Board d. Alaska Municipal League Report MINUTES *Regular Meeting of January 5, 2000. coRRESPONDENCE OLD BUSINESS NEW BUSINESS Bills' to be Paid, Bills to be Ratified Purchase Orders Exceeding $2,500 *Ordinance No. 1849-2000 -- Finding That Certain City-Owned Lands Located in Inlet Woods Subdivision, As Shown on the Attached Exhibits A and B, Are Not Required for a Public Purpose. Approval -- Airport Term/nE Car Rental Counter Space '~'~~i SPace Remodel Revising Lease Documents -2- e Approval -- Amendment to Lease/NW V4 of Government Lot 4, Section 3, TSN, R11W, Seward Meridian - Kenai Peninsula Oilers Baseball Club, Inc. , Discussion -- Council Policy/Work Sessions for Commissions and Committees. ITEM I: ADMINISTRATION REPORTS 1. Mayor 2. City Manager 3. Attorney 4. City Clerk 5. Finance Director 6. Public Works Managers 7. Airport Manager ITEM J: DISCUSSION 1. Citizens (five minutes) 2. Council EXECUTIVE SESSION- None Scheduled ITEM K: ADJOURNMENT -3- CITY OF KENAi 210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-7794 TELEPHONE 907-283-7535 FAX 907-283-3014 ~ 1992 MEMORANDUM ~'q~OVED BY COUNCil, DATE: Mayor John Williams and the Kenai City Council Cary R. Graves, City Attorney January 13, 2000 Council Policy Regarding Work Sessions for Commissions and Committees During the meeting of December 15, 1999, Council requested that I draft a policy regarding work sessions for commissions and committees. I reviewed the minutes of the meeting to get the intent of Council for the policy. The proposed policy is as follows' The Kenai City Council has authority under KMC 1.90.050 to regulate meetings of the City's commissions and committees. Pursuant to that authority, the Council wishes to establish the following policy for work sessions for commissions and committees. Commissions and committees of the City of Kenai shall get Council approval to hold work sessions that are to be held on a date other than that of a regularly scheduled meeting or at a time immediately prior to a regularly scheduled meeting (for example, a 6:00 p.m. work session before a 7:00 p.m. meeting). However, work sessions may be held without Council approval if they occur on the night of the regularly scheduled meeting at or after the time of the regularly scheduled meeting. During work sessions, only items on the meeting's agenda may be discussed and no formal actions may be taken. All commission and committee meetings must be given appropriate public notice. Please let me know if you have any questions or suggestions. CRG/sp