HomeMy WebLinkAboutResolution No. 2024-09KENAI
CITY OF KENAI
RESOLUTION NO. 2024-09
Sponsored by: Administration
A RESOLUTION AWARDING A CONTRACT FOR KENAI VISITOR AND CULTURAL CENTER
FACILITY MANAGEMENT SERVICES.
WHEREAS, the City solicited competitive proposals for Kenai Visitor and Cultural Center Facility
Management Services for an approximately three-year term of July 1, 2024, through June 30, 2027, with
the option to extend for two successive one-year terms by mutual consent of both parties; and,
WHEREAS, the City received a single proposal from the Kenai Chamber of Commerce and Visitor
Center; and,
WHEREAS, the current contract for Kenai Visitor and Cultural Center Facility Management Services is
with the Kenai Chamber of Commerce and Visitor Center and is scheduled to expire on June 30, 2024;
and,
WHEREAS, a committee of City employees evaluated the proposal based on evaluation criteria including
the proposer's experience and qualifications, key staff assigned and sub -consultants, available resources
and location, project methodology and approach, and cost; and,
WHEREAS, the Administration recommends awarding a contract to the Kenai Chamber of Commerce
and Visitor Center for a term of three years beginning July 1, 2024, with the option to extend for up to two
consecutive one-year terms with mutual consent of both parties.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA:
Section 1. That the contract to provide Kenai Visitor and Cultural Center Facility Management
Services is awarded to the Kenai Chamber of Commerce and Visitor Center for the total amount of
$152,480, to include a new cultural center coordinator, annually for a period of three years, beginning
July 1, 2024.
Section 2. That upon mutual consent of the City and the Kenai Chamber of Commerce and Visitor
Center, the City Manager may extend the contract for two consecutive one-year terms.
Section 3. That this Resolution takes effect immediately upon passage.
PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, THIS 20TH DAY OF MARCH, 2024.
Brian Gabriel Sr., Mayor
ATTEST:
Mic e . S er, C, City Clerk
Approved by Finance:
New Text Underlined; [DELETED TEXT BRACKETED]
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City of Kenai 1 210 Fidalgo Ave, Kenai, AK 99611-7794 1907.283.7535 1 www.kenaixity
MEMORANDUM
TO: Mayor Gabriel and Council Members
THROUGH: Dave Ross, Acting City Manager
FROM: Christine Cunningham, Assistant to City Manager
DATE: March 8, 2024
SUBJECT: Resolution 2024-09 Kenai Visitor and Cultural Center Facility
Management Services
On February 1, 2024, the City of Kenai solicited proposals for Kenai Visitor and Cultural Center
Facility Management Services and received a single proposal from the Kenai Chamber of
Commerce and Visitor Center.
The Kenai Chamber is the current contractor managing the facility based upon a mutually agreed
upon program and budget. The current Agreement began on July 1, 2019, through June 20, 2022,
and was extended for two successive one-year terms by mutual consent of the parties. The
current Agreement expires on June 30, 2024.
A committee of City employees evaluated the proposal based on evaluation criteria, including the
proposer's experience and qualifications, key staff assigned and sub -consultants, available
resources and location, project methodology and approach, and cost.
The Administration met with the Kenai Chamber on March 8, 2024, to discuss the total amount of
the annual contract and the inclusion of a new proposed Cultural Center Coordinator position.
The Kenai Chamber provided three cost options for the City's consideration:
OPTION 1. The first option reflects an annual management fee of $157,160 that includes
hiring a new Cultural Center Coordinator position, regularly scheduled to work 30 hours
per week and exclusively responsible for documenting, displaying, and working with
outside groups related to the City of Kenai's permanent collection of natural history
objects, archeological material, native artifacts, and contemporary art.
OPTION 2. The second option reflects an annual management fee of $152,480, which
includes the new Cultural Center Coordinator position with fewer hours, reduced to 20
hours per week.
OPTION 3. The third option reflects an annual management fee of $145,200 that does not
include a new Cultural Center Coordinator position.
The inclusion of a new Cultural Center Coordinator position specifically dedicated to coordinating
the City collection warrants special consideration. In 2010, the City Council approved additional
funding for specific services relating to the City's inventory of art, artifacts, and cultural and
historical items stored at the Center in the amount of $13,100. These services included a one-
time cost to create a catalog and inventory of all items, including assigning catalog numbers,
photographing and reporting on the condition of each object, and providing a recommendation on
whether the object was appropriate for display.
The Administration recommends awarding a contract to the Kenai Chamber that reflects an
annual management fee of $145,200 for three years, beginning July 1, 2024, with the option to
extend for up to two consecutive one-year terms with mutual consent of both parties. This award
would not include the proposed new Cultural Center Coordinator position, which may be
considered separately from the annual management plan as part of the FY25 budget process.
If the City Council wishes to include a new Cultural Center Coordinator position, an amendment
to Section 1 of the Resolution could be requested to amend the total amount reflected in either
Option 1 or Option 2 provided for the City's consideration.
If approved by the City Council, the City would enter into an Agreement with the Kenai Chamber
of Commerce and Visitor Center effective July 1, 2024.
Thank you for your consideration.
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