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HomeMy WebLinkAbout2003-05-01 Parks & Recreation Packeti ~l KENAI PARKS & RECREATION COMMISSION ~ MAY 1 2003 ~ CITY HALL COUNCIL CHAMBERS 7:00 P.M. AGENDA ITEM 1: CALL TO ORDER & ROLL CALL ITEM 2: AGENDA APPROVAL ITEM 3: APPROVAL OF MINUTES -- April 3, 2003 ITEM 4: PERSONS SCHEDULED TO BE HEARD ITEM 5: OLD BUSINESS a. Discussion -- Kenai Recreation Center/ Boys 8~ Girls Club ITEM b: NEW BUSINESS a. Discussion -- Proposed Meeting Schedules for City Commissions, Committees, Boards and Council on Aging. a. Commission Chair b. Director c. City Council Liaison ITEM 8: COMMISSION QUESTIONS & COMMENTS ITEM 9: PERSONS PRESENT NOT SCHEDULED TO BE HEARD ITEM 10: INFORMATION a. Council Action Agendas of April 2 and 16, 2003. b. Beautification Committee Meeting Minutes of Apri18, 2003. ITEM 11: ADJOURNMENT t KENAI PARKS & RECREATION COMMISSION ~ ) APRIL 3, 2003 CITY HALL COUNCIL CHAMBERS ?:00 P.M. AGENDA ITEM 1: ITEM 2: ITEM 3: ITEM 5: ITEM 6: a. ITEM ?: a. b. c. ITEM 8: ITEM 10: a. b. c. ITEM 11: CALL TO ORDER 8a ROLL CALL AGENDA APPROVAL APPROVAL OF MINUTES - March 6, 2003 PERSONS SCHEDULED TO BE HEARD OLD BUSINESS NE~V BUSINESS Diacussion - Boys and Girls Club Proposal REPORTS Commission Cha.ir Director City Council Liaison COMMISSION~UESTIONS & COMMENTS PERSONS PRESENT NOT SCHEDULED TO BE HEARD INFORMATION Notice of April 7, 2003 Work Session with Boys & Girls Club Council Action Agendas of March 5 and 19, 2003. Beauti~cation Committee Meeting Minutes of March 1 l, 2003. ADJ4URNMENT ~ ~ ~.~.~~ KENAI PARKS 8s RECREATION COMMISSION FEBRUARY 6, 2003 CITY HALL COUNCIL CHAMBE123 7:00 P.M. CHAIR TIM WISIQIEWSKI, PRE3IDING MINUTES ITEM 1: CALL TO ORDER 8c ROLL CALL Chairman Wisniewski called the meeting to order at 7:00 p.m. Members Present: Baxter, Wisniewski, Castimore, Hultberg Members Absent: Gifford, Sandahl, Steiner Others Present: Councilwoman Porter, Director Frates, City Manager Snow, Contract Secretary Roper, Michelle and Peter, Boys & Girls Club ITEM 2: AGENDA APPROVAL Commissioner Castimore requested the skateboazd park asphalt project be added under old business. With no objections, the agenda was approved with the addition. ITEM 3: APPROVAL OF MINUTES - March 6, 2003 The minutes of Mazch 6, 2003 were approved as written. ITEM 4: PERSON3 SCHEDULED TO BE HEARD - None ITEM 5: OLD BU3INESS S-a. Discussion -- Skateboard Park Asphalt Project Commissioner Castimore asked about the status of the skateboazd pazk asphalt project. Frates reported, the City is still waiting on approval from the FAA for the land. Discussion ensued regazding the appropriation of the Daubenspeck funds for the asphalt. Councilwoman Porter suggested the funds be requested now so they are in place when FAA gives approval for the land. Frates will begin the request process. ITEM 6• NEW BUSINES3 6-a. Discussioa -- Boys and Girls Club Proposal Frates pointed out a letter of intent from the Boys and Girls club regarding manags.ng the Kenai Recreation Center was included in the packet. Frates added, represent~tives from the Boys and Girls Club were present to answer any questions regazding tbcir proposal and hoped the meeting would be a positive sharing of informatiou. Fr~*es continued, if Council accepts the proposal, this would minimize the impa.ct on services and the community. Frates stated the budget cuts would occur with or without the ~ Bo s and Girls Club '' Y participatlon. Peter Micciche, the President of the Boys and Girls Club, stated the ro osal was st' p p ~l in the infancy stages and will not be completed until after the meetin on A ri17 g p , 2003 with the City Council. Micciche added, the Boys and Girls C1ub have nothin to a,in from takin over the tee g g g n recreational program but the community would benefit as many of the programs, including those for adults, would continue. Commissioner Hultberg asked if the City would refer to the de artment as 'ust Parks. Frates re lied ' ' ~ • ~ p ~ p, the City still has the mult~-purpose fac~ty as well as the baseball fields so the department name would rema.in the same. Hultberg stated it seemed to be a done deal regardless of what the Commission had to say and wanted to know if other departments were taking any hits. Councilwoman Porter explained Council hadn't heard the Boys and Girls Club pro osal so it is not a P done deal. Porter continued, there are major cuts in every de artment within the Cit p y and Council just received their copy of the budget at the April 2nd meetin . g Discussion ensued regarding the type of services the Boys and Girls Club would continue if they were to take over the recreation center. Micciche reiterated, it is the intent of the Boys and Girls Club to continue as many of the programs as ossible and ointed out the will onl p p y y move their teen program to the center and the rest of the , Boys and Girls Club programs will remain at their current location. Micciche added the Boys and Girls Club is being put in a bad light with the talk of takin over the ~ l g ~ recreat~on center and the word needs to be put out that their efforts are to help the City. City Manager Snow explained the reasons for the budget cuts and also elaborated on Frates' job responsibilities should the Boys and Girls Club take over the recreation center. Discussion took place on the adult and senior citizens' use of the recreation center. Micciche expla.ined those activities will continue and noted that Bo s and Girls Clubs throu hout the nati y g on have such prograrns already in place. Jan Echernacht, an employee of the City's recreation center, expressed concern with the Bays and Girls Club taking over the recreation center and stated several of the teens utilizing the facility are against it and sa.id they would no longer use it. Echernacht added, there are other ways to address the budget problems and su ested the Ci char e more for s gg tY g ome of the services provided at the recreation center. Commissioner Baxter reported, he received phone calls from citizens indicatin the Bo s and Girls Club was g Y too expensive. Micciche explained the Club's fee structure. PARKS & RECREATION COMMISSION MEETING APRIL 3, 20~3 PAGE 2 With no other discussion, Chair Wisnieswki thanked the Boys and Girls Club for their participation in the meeting. ITEM ?: REPORTS ~?-a. Commission Chair -- Wisniewski reported he learned paving of the Unity Trail should begin in June. Hultberg expressed concern with the utility vehicles parking on the bike path when they do repairs. 7-b. Director -- Director Frates provided the Commission with a copy of the DR Ice report that included the vandalism at the multi-purpose facility. Frates reported the following: • The Lions Club partnered with Conoco/Phillips for the City's clean up scheduled for May 3rd starting at 9:00 a.m. There will be cash prizes as well as a give- away of two bikes at the end of the day. The Lions Club will host a barbecue. Public service announcements will go out. ~ City Council approved $6,500 for new banners. • The time for the April ?~ work session with the Boys and Girls Club was changed from 7:00 p.m. to 6:0~ p.m. ?-c. City Council Liaison - Councilwoman Porter reported the following: • Council was unable to fill the Council vacancy at its Apri12 meeting due to a deadlock in voting. Another vote will take place at their Apri116~ meeting. ITEM 8: COMMISSION UESTIONS 8a COMMENTS Commission Hultberg again expressed his concern with the recreation center noting he is very passionate about what happens with it. ITEM 9: PERS~NS PRESENT NOT SCHEDULED TO BE HEARD - None ITEM 10: INFORMATION 10•a. Notice of Apri17, 20~3 V~ork Session with Boys & Girls Club 10•b. Council Action Agendas of March 5 and 19, 2003. 10•c. Beautification Committee Minutes of March 11, 2003. ITEM 11: ADJOURNMENT The meeting adjourned at 8:10 p.m. Minutes recorded and transcribed by: Barbara Roper, Contract Secretary PARKS & RECREATION COMMISSION MEETING APRIL 3, 2003 PAGE 3 ~~~ ~Q CITY OF KENAI "Oil Capi~al of Alaska" 21Q FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-7794 , ~.~ ~ TELEPHONE: 907-283-7535 FAX: 907-283-3014 MEMORANDUM T~: Kenai City Council Members Parks and Recreation Commission embers FROM: Linda L. Snow, City Manager DATE: April 28, 2003 RE: Partnering Agreement with the Bo s& Girls Club Y Enclosed please find a final draft of the Partnering Agreement between the Cit of Kenai and t ' . y he Boys and Girls Club for operation of the Kenai Recreation Center. The A eement has been a roved b t ' ~' pp y he Boys and Girls Club Board of Directors. Every effort was made to include the primary points of em hasis which were brou ht out b m p g y embers of the Parks and Recreation Commission, members of the City Council, Bo s& Girls Club Board . , . , Y members, members of the public and, of course, administrative staff from both arties to the A eement. To s ' ' ---~ p gr ummanze bnefly, ~some of the terms and conditions of the Agreement include the followin : g 1. The City is not selling, leasing, or transferring the Kenai Recreation Center facili to t ty he Boys & Girls Club. The City has no plans to divest itself of this buildin . . , . g 2. The City is contracting professional services to o erate the facili as it does with other ''' ' P ~y~ facilities it owns, rather than operating the facility itself with city employees. 3. The contract for professional services is a legal document with terms and conditio ' ns wluch must be met by both parties. 4. The Boys & Girls Club is required to present an annual o erations lan and bud et to i P p g nclude safety and security, an operating schedule for facility use, a fee structure, etc. 5. The Boys & Girls Club is responsible for maintenance and re air of Center e ui ment ,. p q p and for all ~ anitorial services 6. The City is responsible for maintenance and repair of the buildin and for utilities. . , g 7. Elther party may terminate the Agreement for cause, or the A eement ma be terminat . ~' y ed by mutual consent of the parties. 8. The Center will remain open to the public and fees char ed must not discoura e ' ., g g public use of the facility. 9. The Agreement may not be changed or amended unless b written amendment. , . , Y 10. The Boys & Girls Club will give consideration to cit em lo ees to fill o en ositio Y p Y p p ns. 11. The Boys & Girls Club is required to make the facili available to other communit ~Y y user groups and/or organizations and to continue the practice of makin the Center available to Kenai ' g Cenfiral and Skyview High Schools for after-prom and after-~raduation activities at no fee. ~ 12. Both the Bo s 8~ Girls Club ' ~~ ~ ~ ~• Y and the Parks & Recreation Commission will designate a liaison member that will attend the other's meetings scheduled twice a ear to discuss o eration of the Y p Center. KENAI RECREATION CENTER PARTNERING AGREEMENT between The Boys and Girls Clubs of The Kenai Peninsula and The City of Kenai In consideration of the mutual promises herein, the City of Kenai (City) and the Bo ~ Girls Clubs of the Kenai Peninsula (Boys and Girls Club) agree as follows: The City desires to contract with the Boys and Girls Club to manage and operate the Kenai Recreation Center. This shall be accomplished through the development and management services of the Boys and Girls Clubs. The management services shall be a year-round function t ensure that the annual operating plan is carried out. This Agreement consists of: A. 34 sections of provisions, consisting of 14 pages; and B. Attachment A, Fee Schedule, consisting of 1 page; and C. Attachment B, Scope of Mana~ement Services, consisting of 4 pages. KENAI RECREATION CENTER PARTNERING AGREEMENT Page 1 of 15 Section 1. Definitions In this Agreement: A. "Administrator" means the Kenai City Mana er or desi ee thereafter g ~ ~ , as agent for and on behalf of Kenai. B. "City" means the City of Kenai. C. "Center" ' ' ~ means the facility known as the Kenai Recreation Center locat at 7 . aviar, Kenai. D. "Concession" includes all sales or rentals of oods or services in the g Center, the parts of the Center where those sales or rentals are made, and e ui ment or fac' '' ' q p ilities in t Center used for those sales or rentals. E. "Contractor" means Boys and Girls Clubs of the Kenai Peninsula. F. "Management" means responsibility for the ro er functionin p p g of all Center operations necessary to support the Center's rovision of service to the ' p public safel efficiently, including but not limited to, su ervision of staff and '' P participants, progr , scheduling, maintenance, sales, marketing and concessions. Section 2. Contractor's Services A. Contractor shall perform facility mana ement services in ac ' g cord ~ov Attachments A and B, both of which are attached hereto and inco orated rp herein by referen e. B. The City shall not allow any claim for services other than thos e descnbed in Attachment B. However, Contractor may provide, at its own ex ense an ' p , y other services that are consistent with this Agreement KENAI RECREATION CENTER PARTNERING AGREEMENT Page 2 of 15 Section 3. Term. A. The term of this Agreement shall begin on the commencement date ' Agreement and extend for three (3) years from the first day of center operation ss terminated sooner as provided herein. B. Upon mutual consent, this Agreement may be renewed for terms of five (5) years. Contractor shall notify the City in writing no less than ONE HUNDRED EIGHTY (18 ~ before current Agreement expires if it intends to renew. C. Contractor acknowledges that the City has no obligation to continue its performance beyond the term of this Agreement, regardless of the degree to which the Contractor's performance is successful. Section 4. Contractor's Responsibility Contractor shall be solely responsible for the faithful performance of aIl its duties under this Agreement, notwithstanding Contractor's delegation of the actual performance of any duty hereunder to another. Section 5. Annual Operations Plan A. Operations Plan, No later than November 15 of each year, Contractor shall develop and provide the City with the latest version of the Center Operations Plan. The plan should contain, at a minimum, the following: l. A safety and security plan; and 2. A facility use plan for the Center that includes days of operation and hours open, current booking and scheduling procedures, current fee schedule and other rules governing use of the facility; and KENAI RECREATION CENTER PARTNERING AGREEMENT Page 3 of 15 ~ 3. A prog~a~ sched~~e; and 4. A staffing plan. Section 6. Center .Annual Operating Budgets No later than November 15 of each year, the Contractor shall develo and rovide th p p e City with the latest version of the Annual Operatin Bud ets. The ro osed bud g g p p gets should include all proj ected and one prior year's actual o eratin and ca ital costs for th p g p e includin ' ' '~ g a pro~ected income and expense statement, and projected year-end balan e s t. Additionally, the budget should include the following detailed ro'ections: pJ A. Revenues by category and source; and B. Operating expenses by category; and C. Administrative and general ex enses. P Section 7. Exclusive License This Agreement does not lease, demise, rent or otherwise conve an land or interes ' Y y t in lands or real property, including the property at 227 Caviar known as the Kenai Recr ' C enter. Section 8, Right of Entry The City, its officers, agents and representatives shail be ermitted to enter the Ce p nter premises during operating hours to examine the same. The Cit will noti the Contr '' Y ~Y requires emergency entry after operating hours. Section 9. Alterations and Renovations Contractor agrees not to make any alterations or renovations to the Center remis p es without prior written consent of the ~ity. KENAI RECREATION CENTER PARTNERING AGREEMENT Page 4 of 15 Section 10. Operations and Maintenance Costs The City will be responsible for maintenance and repair of the structure necessita normal wear and tear. The Boys and Girls Club shall be responsible for the mainten ce d repair of the Center equipment, i.e., weight room equipment, pool tables, vending machine. The Boys and Girls Club shall bear the responsibility for the repair of the structure due to any damage or breakage caused by the negligence or intentional act of the Boys and Girls Club or ' L'~ (during operating hours) of the Boys and Girls Club. VVater, sewer, electrical and natura gas d (non-long distance) telephone service for the Center will be paid by the City. Janitorial services for the Center shall be paid for by the Boys and Girls Club. Section 11. Signs Contractor shall not place or erect poles, lights or devices on the exterior f t ~ Recreation Center or adjacent property without prior written approval by the City. Boys and Girls Clubs signs and advertising devices of appropriate nature are allowed outside of the building. Section 12. Consideration As consideration for Contractor's undertaking hereunder, the City shall pay an annual payment of no less than 4NE HUNDRED TWENTY-FIVE THOUSAND DOLLARS ($125,000) per year to subsidize the operation of the Kenai Recreation Center. payment will be made by July 15~'. The annual payments under this Agreement require from future appropriations and are subject to future annual appropriations. The annual payment amount will be reviewed every three (3) years to evaluate the need to change the payment. If suffcient funds are not appropriated for annual payments required under this Agreement, this KENAI RECREATION CENTER PARTNERING AGREEMENT Page 5 of 15 , Agreement shall terminate and the City shall not be obligated to make the annual payment under ~ this Agreement beyond the then-current munici al fiscal ear for which funds have p Y appropriated. The City shall notify the Contractor within seven {7) days of the fail of e Council to appropriate funds sufficient for the annual payments. Payments for artial ear p Y payments will be proportional to the number of days the Center is operated. Upon execution of this Agreement, it is the intention of the City that the Agreement run its entire term. . . , ~ Section 13. Terminatlon of Contractor's Services Contractor's services under Section 2 may be terminated by mutual consent of the parties. Section 14. Termination for Cause A. If either party fails to perform any of the terms, conditions, covenants, obligations under the Agreement, said Agreement might be terminated at the option o eith ~~ party. However, as a condition of the exercise of its right of termination under this subsection, a ) party shall notify the other in writing of its intent to terminate this Agreement statin with g reasonable specificity the grounds therefore. Upon receiving written notice from a p ~ other party will have thirty ~30) calendar days to cure said default(s). If the other fail p cure all defaults to the satisfaction of the other party within thirty (30) days after receivin g notice, the City or Contractor may terminate this Ag~eement. B. If Contractor's services are ternunated, for whatever reason, Contracto ' for compensation under this Agreement shall be limited to payments due based on a ro o ion pp number of days the Ceriter was operated. Contributions in kind are not eligible for reimbursement unless directed toward approved appraisable improvements to the Center. U on p termination, any alteration or renovation to the Center, approved by the City per Section 9, will KENAI RECREATION CENTER PARTNERING AGREEMENT Page 6 of 15 be reim~ursed at fair market value unless the parties have previously otherwise agreed. If necessary, fair market value of such improvements will be determined by a profe ' appraiser. The appraiser will be selected jointly by the parties and the appraisal fee wil be s it equally. Section 15. Repossession of Center A. Upon termination of this Agreem~nt under Section 13 or Section 14, the Ci ~ take possession of the Center and of all facilities thereof. B. Upon termination of this Agreement under Section 13 or Section 14, there shall be a transition period of not greater than ninety (90) days with regard to the removal of Contractor's property from the Center. If Contractor fails to vacate upon expiration of the transition perio , the City may remove the property at Contractor's expense. Section 16. Duties Upon Termination A. Contractor shall deliver to the Adminis~ator all documents, records, work products, materials and equipment owned by the City and requested by the Administrator. B. Except as provided in this section, termination of Contractor's servic Sections 13 or 14 does not affect any other right or obligation of a party under this Agreement. Section 17. Insurance A. Contractor shall maintain in good standing the insurance described in s B of this section. Before rendering any services under this Agreement, Contractor shall 's the Administrator with proof of insurance in accordance with subsection B of this section in a form acceptable to the Risk Manager for the City. B. Both parties shall provide the following insurance: KENAI RECREATION CENTER PARTNERING AGREEMENT . Page 7 of 15 l. Comprehensive general liability, includin remises o ' ~~~ g p perations, ~ contractual, independent contractors, and personal injury covera e's -- $1000 g , ,0 occurrence. 2. Comprehensive automobile liability -- $1,000,000 combined sin '' gle llnut per accident, to include owned, hired and non-owned vehicles. 3. Employer's Liability and Worker's Com ensation for thei p r em lo ees as re u' '~ p y q ired by statute for each occurrence. 4. Each party shall be named as additional insured for u oses p rp of the operation of the Recreation Center to the extent allowable on all olicie p s (except VVorker's Compensation). B. Each policy of insurance required by this section shall rovide for p no le th -~' thirry (30) days advance written notice to the ~ City prior to cancellation or chan e in insurance g amount and shall be written by an insurer rated A- or better b A. M. Best. Y C. The City shall provide broad form ro e dama e insurance for p p rtY g the Center D. Contractor shall report all incidents of accident or in' '' ~ury promptly in w tin the City Manager for Kenai. Section 18. Notice of Claims Each party hereto shall give to the other prom t and timel written notice o ' P y f any made or suit instituted within its knowledge that in an wa directl or indir ' Y Y, y ectly, continge tly or otherwise, affects or might affect the other part . Y KENAI RECREATION CENTER PARTNERING AGREEMENT pa geSof 15 Section 19. Assignments Unless otherwise allowed by this Agreement or in writing by the Administrato assignment by Contractor of this Agreement shall be void. Section 20. Ownership: Publication, Reproduction and Use of Material A. Equipment and furnishings purchased with Center revenues or Contractor funds shall be the sole property of Contractor. ~ B. With the exception of pass-through grants administered by the City, e ip t and furnishings purchased with City funds or any funds provided by grants from the City, shall be the sole property of the City marked and inventoried as such with a copy of the inventory forwarded to the City. C. Equipment and furnishings donated to Contractor shall be the sole prop Contractor. D. Prior to occupying the Center, the Cont~actor and the City shall conduct a wall~through to investigate and assess the condition of the facility and equipment insi building. Section 21. Notices Any notice required pertaining to the subject matter of this Agreement shall be either sent via mail by prepaid first class registered or certified mail "Return Receipt Reque , delivered to the following addresses: Kenai City Manager 210 Fidalgo Avenue Kenai, AK 99611 Phone: (907} 283-8222 FAX: (907) 283-3014 KENAI RECREATION CENTER PARTNERING AGREEMENT Page 9 of 15 _, Boys and Girls Club of the Kenai Peninsula ~l 705 Fronta e Road Sui , g , te B Kenai, AK 99611 Phone: (907) 283-2682 FAX: (907) 283-8190 Notices are effective upon of receipt. Section 22. Public Facility It is the City's intention that the Kenai Recreation Center and the ro ams r'de p ~' p t ' ~ ~ herein be available to the public. The Contractor may not restrict a ro riat u' pP p p c participation at the facility or public access for appropriate use of the facilit . The fees char Y ged by the contractor must not discourage public use and should be consistent with fees char ed fo g r similar services at other municipal recreation centers. Section 23. Relationship of Parties Contractor shall perform its obligations hereunder as an inde endent contractor of the P Ciry. Kenai may administer this Agreement and monitor Contractor's com liance wit ' p h its obligations hereunder. The City shall not supervise or direct Contractor other than as rovi ' p this Agreement. Section 24. Permits, Laws and Taxes Contractor shall acquire and maintain in good standing all ermits licenses and other P ~ entitlements necessary to its performance under this Agreement. All actions taken b C r-- Y under this Agreement shall comply with all applicable statutes, ordinances rules and re ul ion ~ g Contractor shall pay all taxes pertaining to its performance under this A~reement. ~ KENAI RECREATION CENTER PARTNERING AGREEMENT Pa e 10 of 15 g Section 25. I~~n-~~iver The failure of either party at any time to enforce a provision of this Agreement shal ' way constitute a waiver of the provision, nor in any way affect the validity of this Agre en or any part hereof, or the right of such party thereafter to enforce each and every provision hereof. Section Z6. Amendment. A. This Agreement shall only be amended, modified or changed by a' ~ amendment, executed by authorized representatives of the parties. B. For the purposes of any amendment modification or change to the terms and conditions of this Agreement, the only authorized representatives of the parties are: Contractor, Executive Director and Board President, Boys and Girls Club of Kenai Peninsula; City of Kena', City Manager. C. Any attempt to amend, modify, or change this Agreement by either an unauthorized representative or unauthorized means shall be void. Section 27. Jurisdiction: Choice of Law Any civil action rising from this Agreement shall be brought in the Superior Co for Third Judicial District of the State of Alaska at Kenai. The law of the State of Alaska shall govern the rights and obligations of the parties under this Agreement. Section 28. Severability Any provision of this Agreement decreed invalid by a court of competent juris ctio shall not invalidate the remaining provisions of this Agreement. KENAI RECREATION CENTER PARTNERING AGREEMENT Page 11 of 15 Section 29. Integration This instrument and all appendices and amendments hereto embod the entire A Y gre of the parties. There are no promises, terms, conditions or obli ations other than th ' g ose c nta~ ed herein; and this Agreement shall supersede all revious communications re res ' p , p entations or contracts, either oral or written, between the parties hereto. Section 30. Inspection and Retention of Records Contr ~ ~ ~ actor shall, upon reasonable notice by the City, make available to the i r ~Y~ examination, all of its records with respect to all matters covered b this A eement f ' Y gr or a penod ending three (3 ) years after the date Contractor is to com lete erformance. U on re p p p quest, and within a reasonable time, Contractor shall submit such other information and re ` ports relat~ng t its activities under this Agreement, to the City, in such form and at such times as ' the Ci m reasonably require. Contractor shall permit the City to audit, examine and make co ies o p f such records, and to make audits of all invoices, materials, and other data relatin to all g matters covered by this Agreement. The City may, at its option, ermit Contractor to submit its r p to the City in lieu of the retention requirements of this section. Section 31. Employees The Boys and Girls Club shall give reasonable consideration to hirin those ' g qualified employees of the City of Kenai, Parks and Recreation De artment Kenai Recreati - p , o , who have been laid off in FY2003-2004 and who ma a 1 for em lo ent with Y pp Y p ym the Bo s an Girls Club in 2003. Section 32. Third Party Beneficiaries KENAI RECREATION CENTER PARTNERING AGREEMENT Page 12 of 1 S There are no intended third party beneficiaries of this Agreement, and no person other than the named parties to this Agreement (the City of Kenai and the Kenai Peninsula Bo Girls Club) shall acquire any rights under it. Section 33. Liaison The Board of Directors of the Kenai Peninsula Boys and Girls Club and the Kenai Parks and Recreation Commission shall each designate a liaison who shall attend a board/co '' ~ meeting of the other entity twice a year to discuss the operation of the Center. IN VVITNESS WHEREOF, the parties have executed this Agreement on the date and at the place shown below. CITY OF KENAI BOYS AND GIRLS CLUB OF T KENAI PENINSULA By: Linda L. Snow City Manager DATE: ATTEST: Carol L. Freas, City Clerk By: Tina Herford Executive Director DATED: By: Peter Micciche, President of the Board of Directors DATED: KENAI RECREATION CENTER PARTNERING AGREEMENT Page 13 of 15 Approved as to form: Cary R. Graves City Attorn~y ~ KENAI RECREATION CENTER PEIRTNERING A~REEMENT Page 14 of 15 STATE OF ALASKA ) ) ss. TH:IRD JUDICIAL DISTRICT ) THIS IS TO CERTIFY that on this day of , 2003, LINDA L. NO , KENAI CITY NiANAGER, being personally known to me or having produced s isfac o evidence of identification, appeared before me and acknowledged the voluntary and authorized execution of the foregoing instrument. Notary Public for the State of Alaska. My Commission Expires: STATE OF ALASKA ) ) ss. THIRD JtTDICIAL DISTRICT } d THIS IS TO CERTIFY that on this day of , 2003, TINA HERFO , EXECUTIVE DIRECTOR of the KENAI PENINSULA BOYS AND GIRLS CLUB e' personally known to me or having produced satisfactory evidence of identification, before me and acknowledged the voluntary and authorized execution of the foregoing instrument. Notary Public for the State of Alaska. My Commission Expires: STATE OF ALASKA ) ) ss. THIRD JUDICIAL DISTRICT } THIS IS TO CERTIFY that on this day of , 2003, PETER MIC ;' PRESIDENT of the BUA~RD OF DIRECT4RS OF THE KENAI PENINSULA BO D GIRLS CLUB, being personally kno~m to me or having produced satisfactory evide ce o identification, appeared before me and acknowledged the voluntary and authorized execu ' f the foregoing instrument. Notary Public for the State of Alaska. My Commission Expires: KENAI RECREATION CENTER PARTNERING AGREEMENT Page 15 of 15 _~~ / a w H x w UW z '~ ~ OQ H 1w~, 'Qi W WU ~~ Vw Ww ~w ~ x W ~ °o . ~ ~ a o ~ 000 ooo ~ ~ N ~ M ~ N i~ ~ r i l~ il! tl~ il! w Q ~ ~ ~ ~ ~ ~ ~ U ~ ~ ~ o ~ '° w ~ O ` ~ Q ~ ~~ • ~ ~ 0 ~", • ~ r~ao~ ~ ~ ,~ + • ~ 1~ ~ M ~M~~~~ ~ ~ ~, .. oaa a~ ~ ~ ~ ,.,, ~°c ,,~ ,, ~" " ~ q a ~ h ~ ~ ~Nq a~ ~ ~ ~ x w a ~axa~o x w ~~ ~ ~ ~a ~ z V ~ V a~ ,~ xa~ ~ ~B~ ~ E+ r~ W r~ WH a~~~ ~b ~ o w ~ ~' ~ o° ~ ~ ~ ~e ~ o ° '" o o O ~ ~u ~ • • ~i ~ M ~ ~ ri ~ M~ ~~ ~ w ~1 ~ ~ ~ ~1 ~ ~ ~ ~ ~ ~ ~ ~ ~ ~~ w ~ ~ w ~ ~ a 0 a ~ ~ w a ~ + ' . ~ ~ ° ~a~~ a o ~ ~ , ~ .~ a .~ ~ ~ ~ ~ o . ••~ ~ ~ h ~ ~ ~ ~ ~a ~ ~ ~ z w ~ a ~r~ A~ xa ~ ~ ~ A Q ~ o z ~o~~ x ~ x ~ H W W ~ ~ ~ av~ ~ ~o owwo 00 ~Wwp ON ~ ~ w w ~ i!~ i~ ~ N \ I ~~ ~ ~ W ~ ~ W ~ ~ r~ w ~+ya a ~ •~,~..~ ~~a~ x ~w '~o~~ •~~ 0 `0c~~ H ~v~xWa~~ xaNQa~a ~w x N 4 ~ ,~ 0 ~ ~ ~a z a~ x NW~~Q ~~iA~M*h~~ ~ ~ aa ~ ,~ ~ 0 ~ ~ ~ M N w 0 ~ O w t~~~ ~ ~ ~ V ~1 M r. ~ ~ M ~ ~ ~ M ~ ~ ~1 ~ o ~ ~ a o U ~ ~ ~1 ~ ~ ~ ~e ~ ~o 0 y . ~ ~ ~ ~~ *~ ~ w !"~ + ~ ~ , ,~~~~ ,• M ~o ~o ~~ ~ ~ ~ ~. ~°~'~ ~~ a e a S . ~ xa A~ ~w ~~ QoAap ~U~~ ~ a ~ ~ , o O ~~ E+Wx~~ ~ ~ ~ M t~tAU~ b ~ o S , o°, 8~ ~'9M ~~ S 8 g ..g 0 NINQIA N ~r+N ~ ~~~ .. ^ ~ ,~ ~ ~ ~ ~ y ~ A I~i w ~ W Ii ~0 w ~ w w m ~ ~ w ~ ww ~ ~ ~ w a ~ ~ ~, ~ ~ ~ ~ v w N H ua ~ a~ w o~ ~ ~ ~ ~ x ~ ~ ~ ~ ~ x ~ ~ ~ ~ ~ ~ ~ ~ Q ~ ~ ~ O ~ KENAI RECREATION CENTER PARTNERING AGREEMENT between The Boys and Girls Clubs of the Kenai Peninsula and The City of Kenai SCOPE OF NZANAGEMENT SERVICES ~ It is the intent of this Agreement to provide a vehicle by which management se ' ay be rendered by Contractor at the Center. Section 1. Management Management of the Kenai Recreation Center by Contractor shall include performan of the following duties: A. Operation. Contractor shall prepare an annual operating budget and an annual operations plan for the Center. Contractor shall work with the Administrator to assure that the ~perations Plan meets the requirements and expectations of the City of Kenai. B. Concessions. Contractor may operate Concessions. Contractor shall ave e exclusive right to operate concessions in the Center. C. Revenues. Contractor shall collect and retain all revenues generated by the Center. Appropriate methods for financial control and auditing will be implemented. e ity of Kenai shall not have any liability or responsibility for funding any deficits or any part th reof D. Operational Services. Contractor shall provide all employees and volunteer staff required for the operation of the Center. Attachment B SCOPE OF MANAGEMENT SERVICES Page 1 of 4 E. Fee Schedule. Contractor shall develop and publish fee schedules for all events and activities at the Center. F. Appearance. Contractor shall keep all facilities of the Center in a c an d sanitary condition during the period of operation. G. Community Services. Contractor shall consider input from communi residents ~ and groups to provide community services for recreation, education, cultural and leisure activities. ~ Section 2. Scheduling The par~ies agree that the Contractor shall maintain daily, monthly and annual schedules of services and activities. Section 3. Services A, The parties agree that recreational, educational cultural and leisure ro ~ , p services for all age groups shall be offered to the public during operatin hours. Contractor is ~ g responsible for defining said services and coordinatin~ all as ects of service offerin s. p g Contractor shall maintain public use services through the Recreation Center. Contract sh make it a priority to provide the following services: l. Toddler Time 2. Home School Gym 3. Senior Exercise 4. Wallyball and Racquetball 5. Open Gym Time 6. Volleyball 7. VVeight Room and Sauna Attachment B SCOPE OF MANAGEMENT SERVICES Pa e 2 of 4 g 8. Men's and Women's Adult Basketball Leagues. B. Contractor agrees to make the facility available to other community user ou s and/or organizations in order to serve the varied interest and needs of the community. C tra or may charge a fee for said programs and/or services. However, Contractor agrees to con traditional practice of making the Center available to Kenai Central High School and Skyview High School for a~fter-prom and after-graduation activities at no fee. Section 4. 0 eratin Hours and Dates ~ P g Contractor shall operate the Kenai Recreation Center according to a published s e. Section 5. Employees and Volunteers Contractor shall comply with all applicable, local, state, and federal laws relating to employment practices. Contractor shall provide, at its own expense, a sufficient numb of employees andlor volunteers to meet the hours of operation and serve the public efficie Section 6. Fees and Charges A. Contractor will publish, post or otherwise make available all fee schedules. B. Contractor will collect and retain all fees and charges for programs, servi s rentals. Section 7. Accounting and Reporting Contractor shall maintain such books, records, and accounts of operation as would be considered prudent for such an operation. Section 8. Cleaning of the Premises A. Contractor will provide all janitorial services and supplies required to keep the Center clean and presentable. Attachment B SCOPE OF M:ANAGEMENT SERVICES Page 3 of 4 B. Contractor shall not permit any garbage or other refuse to accumulate on the ~ ~ premises. Section 9. Security Contractor shall ta~ke all reasonable precautions to prevent unauthorized ent Recreation Center including the placing of signs or other devices intended to deter or restrict such entry. Contractor shall develop and follow policies and procedures relating to issuin ke s g Y~ handling cash and deposits, opening and closing, and dealing with difficult atrons. d p Section 10. Snow Removal Contractor shall be responsible for snow removal of all sidewalks around the buildin or g leading up to the building of the Recreation Center. Responsibility for snow removal of the parking lot shall be the City's. Section 11. Annual Community Meeting Each January the Contractor will advertise and conduct a public meeting to receive ublic P input into past and future operations of the Center. Minutes of the meetin will be recorded and ~ forwarded to the City of Kenai. Attachment B SCOPE OF MANAGEMENT SERVICES Page 4 of 4 ~~y}~~ f(/ v ~~/%~~~ ~ .~ ~r . . 210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-7794 TELEPHONE 907-283-7535 ~ FAX 907-283•3014 MEMORANDUM T0: City of Kenai Commissions, Committees, Boards and Council on Aging FROM: Carol L. Freas, City Clerk ~~ DATE: Apri124, 2003 RE: PROPOSED MEETING SCHEDULES FOR CITY COMIVIISSIONS, COMMITTEES, BOARDS AND COUNCIL ON AGING ) At their April 14, 2003 budget hearin , the Kenai Ci Council determined a ch g ty ange in meeting schedules, form of ineeting minutes, and electronic recording of ineetings would begin with the new fiscal year. These changes are being made in consideration of constraints in the Fiscal Year 2004 budget. Attached is a copy of the draft policy which council will consider at their May 21 meeting. Council requested a copy of the proposed policy be forwarded to all the affected groups for review prior to their action. If you have any questions, please contact me at 283-8231 or cfreas(ci~ci.kenai.ak.us. -_ ~ ~~~ I I . ~~~ clf ~ MEMORANDUM T0: Mayor and Council Members FROM; Carol L. Freas, City Clerk DATE: Apri123, 2003 RE: CITY COUNCIL POLICY: COMMISSION, COMMITTEE, BOARD AND COUNCIL ONAGING MEETING SCHEDULES The Kenai Municipal Code, Chapter 1.90.050(a) states, All boards, commissions and committees will have regularly scheduled meetin s which shall be open to the ublic. Exce tions to the g p p meeting requirements shall be established by Council. Permanent records or minutes shall be kept of all proceedings and such minutes shall record the vote of each member upon eve question. Every decision or ~ndin shall immedi ~ g ately be filed in the office of the City Clerk and shall be a public record open to inspection by any person. All acts of boards, commissions and committees are subject to the paramount authority of the City Council. Kenai City Council has authority, as noted above, to regulate meetings of the Cit 's commissions, committees and boards. Pursuant to th y at authority, Council, at their April 14, 2003 budget work session, directed a new policy regarding commission, committee board and Council on Aging meetings be set, as well as indicating the form of minutes to be enerated from the meetings and who will take notes and make g electronic recordings of the meetings. Attached is a draft policy incorporating Council's directives. Because of the nature of this new policy, council's policy of January, 2000 regarding work sessions for commissions, committees and boards, has been integrated into the new policy, Please note, the new polic indicates approval be received from the Ci Clerk with Coun ' y tY , cil and City Manager noti~cation, for special meetings and/or work sessions. This has been suggested to insure proper advertisin packet preparation, and because schedulin for the use of the c g~ g ouncil chambers and Clerk's conference room are kept by the Clerk and, since the commission, committee, board and Council on Aging meetings will be held bi-monthly, it may not always be timel to wait for a council meeting to acquire a roval to hold a s eci y pP p al meeting/work session. Having council liaisons in attendance at the groups' meetings is another insurance a special meetin would be warranted. (See Items 5, 12 and 13. g ) Copies of the draft policy have been included in commission, committee and board ackets for P review and discussion. a ~ ~ . t^: ~, ` ' is ~: ~; r .~, r ~ ~~~: ~~ s ~ ~ ~`~"~`' ;;e:; ~ M. ~j 3: : ~ xaa:;,,e,,~~. z ,s~ « s ~~ ,, : ~,a . u t~ ~ f , ~~ - Y " T ! \ ~L 1>. 5' ~.Y ~ ~~. ~.- ,,,: :,. Does Council approve the attached Poi~cy for Comm~ssion, Committee, Board and Council0n Ag~ng Meetings and Work Sess~ons~ KENAI CITY COUNCIL POLICY FOR COMMISSION, COMMITTEE, BOARD AND COUNCIL ON AGING MEETINGS AND WORK SESSIONS In consideration of constraints in the Fiscal Year 2004 bud et, direction is 'ven as g g~ follows: Meetin~ Schedules: 1. Library, Harbor, Parks & Recreation and Airport Commissions shall meet bi- monthly, 2. Beautification Committee shall meet January through Ma . 3. Council on Agin shall meet bi-month y 4 g ly at the Kena~ Senior Center. Planning & Zoning Commission and the Personnel Arbitration Board is exempted from this bi-monthly meeting directive. 5. Commissions, committees, boards and the Council on A'n ma with Cit Clerk's approval and noti~cation of Council hold ~ g y~ y , special meetings (for a speci~c purpose) in their alternate/off months on an as-needed basis. 6. All commission, committee and board meetings (except Council on A'n will held at Kenai City Hall and be in at 7:00 ~ g) be g p. m. 7. Any additional commissions, committees, or boards formed will be set and incorporated into the following meeting schedule by the City Council. Minutes/Meetin~ Recordin~: 8. Excepting the Planning & Zoning Commission, responsibili of takin notes electronically recordin the commi ' ~' g and , g ssion, committee, board meetings, falls to the department llaison to the specific meeting group. 9. Summary minutes will be produced by the City Clerk from the de artment liaison notes and prov~ded to the City Council as official rec p ords of the meetings. 10. Electronic recordings of the meeting group, except the Plannin & Zonin Commission, shall be kept for two ears. g g Y 11. Planning 8~ Zoning Commission meeting recordings shall continue to be ke t for s~x years. p Work Sessions: 12. Commission, committees and boards shall r' ~ eceive the City Clerk s approval to hold work sessions to be held on a date other than that of a re larl scheduled meeti a time immediately nor to a re larl sch ~~' ng or at P gu y eduled meeting, i.e. a 6:00 p.m. work session before a 7:00 p,m, meeting. 13. Work sessions may be held without the City Clerk's a roval if the occur on th nlght of a regularly scheduled meetin at or after pp y e g the time of the regularly scheduled meeting. 14. During work sessions, only items on the meeting's agenda ma be discussed an no formal actions may be taken. ~ d 15. All commission, committee and board meetings must be 'ven a ro riate public notice. ~ pp p Schedules for all City of Kenai commissions, committees, boards and Council on A in meetings are as follows: g g Commissioa/Committee/Board Meetin Schedule Meetin Months Plannin 8~ Zonin Commission Twice monthl Janu throu h December Libra Commission Bi-monthl Jan., Mar., Ma Jul Se t. N v Y, v, p , o . Commission/Committee/Board Meetin Schedule Meetin Months Harbor Commission Bi-monthl Jan., Mar,, Ma , Jul , Se t,, Nov. Council on A n Bi-monthl Jan. , Mar. , Ma , Jul , Se t. , Nov. Beauti~cation Committee Five months Jan., Feb., Mar., A ril, Ma Parks & Recreation Commission Bi-monthl Feb., A ril, June, Au st, Oct., Dec. Air ort Commission Bi-monthl Feb., A ril, June, Au st, Oct., Dec. EFFECTIVE; This policy shall take effect on July 1, 2003 and remain in effect until modi~ed by the Kenai City Council, Approved by the Kenai City Council on the 21 St day of May, 2003. John J. Williams, Mayor Linda Swarner, Council Member Pat Porter, Council Member John Osborne, Council Member James C. Bookey, III, Vice Mayor Joe Moore, Council Member Amy Jackman, Council Member clf ~~; A• W o~i Y ~ ~ ~ ~r~: .'~xY4'6t. ~. f A~M.', /'' ~ ~. ~ . t. ~ ; ~~~~<, ~~..,>, ,, (;:.~ ~': +7 ~,: ~~~ ~~~~~ ~ ~,. .' K' ~Y ~ v ?p. ~y~~ttr C 4\~ `...~ ~~Y.: > s ~' ~,: a 3~ d w, . ., . :; ~ ~. '~"' +,i. ~o~ ~-. ~ ~~a ~.~ .~ ~~~~ CITY QF KENAI "Oil Ca pital of Alaska" 210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 9961 ~_77g4 ~,~` ' TELEPHONE: 907-283-7535 FAX: 907-283-3014 MEMORANDUM T0: City Council ~ FROM: Lawrence A. Semmens, Acting City Manager DATE: March 26, 2003 SUBJ: Dip net parking and boat launch fee increase The FY 2004 budget includes revenues from increased dip net parking and boat launch fees. Normally we could wait untii the budget hearings to actually set the new rates; however in order , to have the necessary forms available when the season starts July 10 we need to make the decision . on t e rate increases now. Unless the council objects, effective April 3, 2003 the following rates will be in ef~ect: Spruce Street Parking South Beach Parking Parking at Boating Facility Season Parking at Boating Facility Boat Launch Season Boat Launch $10 per 12 hour period $10 per 1 Z hour period $10 $100 $15 $150 These changes add $5.04 to each category along with a proportionate increase in the season ass P rates. The City of Kenai - Dock Rate Schedule dated June 24, 2002 will be updated as ap ro riate to P P reflect these changes. Z%/" { ~!/" AGENDA KENAI CITY ~ COUNCIL - REGULAR MEETING APRIL 2, 2003 ?:00 P.M. KEHAI CITY COUNCIL CHAMBERS http :/ l www. ci . kenai. ak. u s I''M A: CALL TO 4RDER 1. Pledge of Allegiance 2. Roll Call 3• ELECTION ~F COUNCIL MEMBER 4. Oath of Office •• New Couacil Member 5. Agenda Approval 6. Consent Agenda *All items listed with an astensk (*) are considered to be routine and non- controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a council member so requests, in which case the item will be removed from the consent agenda and considered in its normal sequence on the agenda as part of the General Orders. ITEM B: SCHEDULED PUBLIC COMMENTS (10 minutes) 1. Jack Brown -- Arc~c Winter Games ITEM C: REPORTS OF KPB ASSEMBLY LEGISLATORS AND COUNCILS ITEM D: P'UBLIC HE~ARINGS l. Ordinance No.1996•2003 -- Increasing Estimated Revenues and Appropnations by $315,975 in the General ~nd to Transfer Inlet Woods Settlement Proceeds to the Debt Service ~nd. 2. r ~ 3 (~ • ~~ ~ Contiauation of Public Heariag j Resolutioa No. 2003-11-- Directin ~ the Continuation of the Project Entitled "McCollum/Aliak Pavin L.I.D." g and Designatin~ What Improvements are to be Inciuded in This Pro'ect. J Coatinuance of Public Hearing/Resolution No. 2003-1b -- Increasin g the Water and Sewer Rates. Resolution No, 2003-19 -- Transferring $8,000 in the ' ort Land ~ System Revenue Fund for Overtime. Page 1 of 3 ITEM E: COMMISSION I COMMITTEE REPORTS l. Council on Aging 2. Airport Commission 3. Harbor Commission 4. Library Commission 5.. Parks & Recreation Commission 6. Planning & Zoning Commission 7. Miscellaneous Commissions and Committees a. Beautification Committee b. Kena.i Convention & Visitors Bureau Board c. Alaska Municipal League Report d. Kenai Chamber of Commerce ITEM F: 1. ITEM G: ITEM H: ITEM I: . 3. 4. 5. 6. ITEM J: ITEM K: MINUTES *Minutes from February 20, 2003 Work Session. CORRESPONDENCE 4LD BUSIl1TESS NEW BUSIl1tESS Bills to be Pa.id, Bills to be Ratified Purchase 4rders Exceeding $2,500 . , . ~ ~~ ~/ Discussion. Set date for bud et work session. ~ ~ ~ ~~ g ~ Discussion: Dip net parking and boat launch fee increase. *Ordinaace 1999•2003 -- Amending KMC by Adding Chapter 12.40 that Eliminates Smoking in Public Places and Workplaces Except Private C1ubs. *Ordiaaace 2000-2003 -- Increasing the Council on Aging Title III Fund by $5~,000 for the Purchase of Food. REPORT ~F THE MAY4R ADMINiSTRATI~N REPORTS 1. 2. 3. City M anager Attorney City Clerk Page 2 of 3 -,, ITEM L: ~ DISCUSSION 1. Citizens (five minutes~ 2. Council E~XECUTIVE SESSIDN - None Scheduled ITEIUI M: ADJOURNMENT ~ Page 3 of 3 AGEHDA KEHAI CITY COUHCIL - REGULAR MEETING APRIL 16, 2003 ?:00 P.M. KENAI CITY COUNCIL CHIAMBERS . ttp: / wwvv.ci.kenai.ak.us ITEM A: CALL TO ORDER 1. Pledge of Allegiance ~~~~~ 2. Roll Call ~~`'" r~M ~ 3. EL ~~~ ECTION OF COUNCIL MEMBER 4. Oath of Office -- New Council Member . 5. Agenda Approval b. Consent Agenda *All items listed with an asterisk (*) are considered to be routine and non- controversial by the council and will be approved by one mo~on. There will be no separate discussion of these items unless a council member so requests, in which case the item will be removed from the consent agenda and ~ considered in its normal sequence on the agenda as part of the General4rders. ITEM B: 3CHEDULED PUBLIC COMMEHTS (10 minutes) ITEM C: REPORTS ~F KPB ASSEMBLY, LEGISLATORS AHD COUHCILS .~ ITEM D: P'tTBLIC HEARINGS ~. i. 1. Ordiaance No. 1998-2003 -- Amending Kenai Municipai Code by Adoption of a New Chapter 12.40 to Regulate Smoking in Eating Establishments. ~i~~~~ ~' a. Remove from Table ~ ~ b. Consideration of ordinance. ~~~'~ Ordiaance Ho.1999-2043 -- ' ' ' ' Amencl~ng the Kena~ Municipal Code by Adding Chapter 12.40 That Eliminates Smoking in Public Places and Workplaces Except Private Clubs. , 3. Ordiaance No. 2000-2003 -- Increasing Estimated Revenues and Appropriations by $50,000 in the Council on Aging - Title III ~.ind for the Purchase of Food. 4. *Liquor Licease 4~vnership/Stock Transfers -- Uptown Motel/Louie's -- Sc '' g Alaska, Inc. Uptown Motel/ Back Door Lounge -- Sc '' g Alaska, Inc. 5. *Liquor Licease Applicatioa for Restaurant Designation Permit -- Uptown Motel / Louie's Uptown Motel/Back Door Lounge ITEM E: COMMISSI4H / COMMITTEE REP~RTS 1. Council on Aging 2. Airport Commission 3. Harbor Commission 4. Library Commission 5. Parks & Recreation Comrnission 6. Planning & Zoning Commission 7. Miscellaneous Commissions and Committees a. Beautification Committee b. Kenai Convention & Visitors Bureau Board c. Alaska Municipal League Report d. Kenai Chamber of Commerce ITEM F: MIINUTES 1. *Regular Meeting of March 19, 2003. 2. *Regular Meeting of Apri12, 2003. ITEM G: CORRESPONDENCE ITEM H: OLD BUSIIYESS ITEM I: HE~VV BUSI]ITF~SS 1. Bills to be Paid, Bills to be Ratified ~ 2. Purchase Orders Exceedin 2 g $ ,500 3. *Ordiaaace No. 20~1-2003 -- Amending KMC TITLE 4 and KMC Title 14.20.220 to Adopt: 1) the International Building Code, 2000 Edition of the International Code Council; 2) the International Property Maintenance Code, 2040 Edition of the International Code ~ouncil; 3) the International Mechanical Code, 2000 Edition of the International Code Council; 4) the National Electrical Code, 2002 Edition of the National Fire Protection Association; 5~ the International Ftiiel Gas Code, 2000 Edition of the International Code Council; and b) the International Residential Code, 2000 Edition of the International Code ~ouncil. 4. *Ordiaaace No. 20Q2-2003 -- Adopting KMC 13.10.015 Chan ' ) Ba.il Schedule for ' ' ~ ' ~g ~e Minor Offense Violat~ons to Reflect the One Ado ted b the Munici ali of Anchora e Instea ~ ~p Y P tY g d of the State of Alaska s Bail Schedule. r^d,~°~( ~ 5• *Ordinaace No. 2003-20~3 -• Increasing Estimated Revenues . , , and Appropnat~ons by $32,000 in the General ~und and the Skateboar Ca ital Pr ' d Park p o~ ect ~,ind. 6• *Ordiaance No. 2004-2003 -- Amending KMC 8.05 to Ado t , , , p the Internat~onal Fire Code, 2000, First Printing With Arnendments. 7. Approval -- Lease Application -- Tract A, Gus Subdivision No. tY 3/James H, Doyle. 8. Approval -- Lease Application -- Airport Terminal, S ace 21 R . P / oger & Linda Petrey, d/ b/ a Wings Airport Cafe. 9. Approval •- Assignment of Lease -- Lot 3, Block 4, General Avi ' at~on Apron / Bob's Pawn, Inc. & W. W, Wilson, III to Russell G. Win er. g 10. Approval -- Consents to Assignment of Lease and Securi Assi ~y gnment of Lease -- Alaskalanes, Inc. and Ken Liedes and Mike Tru'illo Individ to A1ask ~ ' u~Y alanes, Inc. and Ken Liedes, Individually. ITEM J: REPORT OF THE MAYOR ITEM K: ADMINISTRATION REPORTS 1. City Manager 2. Attorney 3. City Clerk ITEM L: DISCUSSION 1. Cifiizens (five minutes) 2. Council EXECVTIVE SESSION - None Scheduled ITEM M: ADJOURNMENT 1l~ KENAI BEAUTIFICATION COMMITTEE ,, ) APRIL 8, 2003 7:00 P. M. KENAI COUNCIL CHAMBERS AGENDA ITEM 1: CALL T4 ORDER & ROLL CALL ITEM 2: AGENDA APPROVAL ITEM 3: APPROVAL OF MINUTES -- MARCH 11, 2003 ITEM 4: PERSONS SCHEDULED T4 BE HEARD ITEM 5: OLD BUSINESS a. ITEM b: a. b. ITEM ?: a. b. c. YTEM 8: ITEM 9: Discussion -- Banners NEW BUSINESS Discussion -- Volunteer Planting Discussion -- Miscellaaeous Bed Design REPORTS Committee Cha.ir Parks & Recreati~n Director Kena.i City Council Liaison QUESTIONS AHD COMMENTS INFORMATION a. Parks & Recreation Commission Meeting Minutes of March 6, 2003. b. City Council Action Agenda of March 6 and March 19, 2003. ITEM 10: ADJDURNMENT ) , KENAI BEAUTIFICATION COMMITTEE APRIL S, 2003 7:00 P.M. KENAI COUNCIL CHAMBERS CHAIRPERSON MARILYN DIMMICK, PRESIDING MINt1TES ITEM 1: CALL TO ORDER & ROLL CALL Chairperson Dimmick called the meeting to order at 7:10 p.m. Chair Dimmick did not request a roll call but acknowledged those in attendance: Members Present: Dimmick, Seymour, Nelson, Brown Members Absent: Rogers Others Present: Councilwoman Swarner, Director Frates, Contract Secretary Roper. Three students from the KCHS Government Class were also present. ITEM 2: AGENDA APPROVAL Chair Dimmick requested approval of the February 11, 2003 minutes added to Item 3. V~ith no obj ections noted, the agenda was approved as amended. ITEM 3: APPROVAL OF MINUTES - February 11 and March 11, 2003 Chair Dimmick requested the word "hearty" on page two, third paragraph, second bullet of the February 11, 2003 minutes be changed to "hardy." The minutes of February 11, 2003 were approved as amended. Cha.ir Dimmick reported there was no quorum for the March 1 l, 2003 meeting but notes from the work session were included in the packet. ITEM 4: PERSONS SCHEDULED TO BE HEARD - None ITEM 5: OLD BUSINESS ITEM 5a. Discussion - Banners - The following action was taken: • The Committee reviewed the banner selections including a moose, bear, mountain with spruce tree, church, fireweed, lupine and iris. There wi.ll be three (3) each bear and lupine banners and five (5) each of the others. BEAUTIFICATION COMMITTEE MEETING APRIL 8, 2003 PAGE 2 ~ • The Committee discussed the desired changes to design and color. • The Committee discussed locations for placing the banners. It was noted the banners would go no further than the Visitors Center. The old banners will be hung on W1~OW. MOTION: Member Brown MOVED to recommend the Parks & Recreation Director order the selected banners with the desired changes. Seymour SECONDED the motion. There were no objections. SO ORDERED. ITEM 6: NEW BUSINESS 6-a. Discussion -- Volunteer Planting The Committee discussed the planting schedule and it was decided May 31st would be the first day for planting. The Beautification Committee and volunteers urill meet at the fire station at 10:00 a.m. Brown will begin planting earlier at the corner of Spur Highway and Bridge Access Road. It was suggested small children be kept away from the busy intersections to avoid heavy traffic. A lengthy discussion ensued regarding planting locations, prioritizing beds, planting instructions, and type of flowers to be used. The following assignments were made: ~ Helen Brown will handle all circle planters and the busy intersection. • Lori Seymour will handle the fire station. • Lois Nelson will handle Leif Hansen Memorial Park. • Marilyn Dimmick will handle the Chamber. • Jean Rogers will handle the softball green strip. The students left at 8:00 p.m. It was decided the Committee would meet at the Recreation Center on Monday, Apri114~ at 1:00 p.m. to further discuss additional planting and flower selections. Dimmick shared some of the literature she had regarding types of flowers, recommended planting times, etc. She also shared copies of photographs. 6-b. Discussion -- Miscellaneous Bed Design Frates stated this item would be discussed at the meeting on Monday, April 14~. ITEM ?: REPORTS 7-a. Committee Chair - Dimmick reported she spoke with Karolee Hansen and although she is still working fulltime, she is interested in again becoming a member of the Beautification Committee. Dimmick requested names and phone numbers of other interested in the Committee or serving as a volunteer. BEAUTIFICATION COMMITTEE MEETING ~ APRIL 8, 2003 PAGE 3 7-b. Parks 8a Recreation Director - Frates reported the following: • The Kena.i Lions Club and Conoco / Phillips have j oined together to handle the annual clean up which will be held on May 3rd, Frates explained the program and sa.id a barbecue would be held at the softball greenstrip starting at 12:30. The Committee decided to clean the flowerbeds that day as well. Dimmick suggested a flyer requesting volunteers for planting be handed out during the clean up. ~ The greenhouse is going at this time. • An employee at Frontier Community Services contacted Parks regarding utilizing some of their clients for volunteer work. • Joe Harris and his retiree group adopted the Bernie Huss Trail for the summer. ?-c. Kenai City Council Liaison - Councilwoman Swarner reported the following: • The first budget work session was held on Apri17~. Other sessions are scheduled for April 14 and 15, 2003. • The Boys and Girls Club presented a proposal to City Council regarding their partnering with the City to assume the city's recreation program. Swarner stated there were more questions than answers as a result of the meeting. • Council will again vote to appoint a new member at its April 16~ meeting. • A list of potential budget cuts was provided. ~ April 25, 2003 is the volunteer reception from 6:00 to 8:00 p.m. at the Kenai Senior Center. ~ She will attend the AML conference in Juneau on April 22 and 23, 2003. Frates left at 8:45 p.m. ITEM 8: QUESTIONS AND COMMENTS -- None ITEM 9: INFORMATION 9-a. Parks & Recreation Commission Meeting Minutes of March 6, 2003. 9-b. City Council Action Agenda of March 6 and March 19, 2003. ITEM 10: ADJOURNMENT The meeting adjourned at 8:49 p.m, Minutes recorded and transcribed by: Barbara Roper, Contract Secretary BEAUTIFICATION COMMITTEE MEETING APRIL 8, 2003 PAGE 4