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HomeMy WebLinkAbout2003-06-05 Parks & Recreation Packeti ~: <- KENAI PARKS & RECREATION COMMISSION *~ JUNE 5 2003 ~ CITY HALL COUNCIL CHAMBERS 7:00 P.M. AGENDA ITEM 1: CALL TO ORDER & ROLL CALL ITEM 2: AGENDA APPROVAL ITEM 3: a. b. ITEM 5: ITEM 6: a. b. a. b. c. ITEM 8: ITEM 9: ITEM 10: a. b. c. d. APPROVAL OF MINUTES Parks & Recreation Commission Meeting of May 1, 2003 Parks 8~ Recreation Commission Special Meeting of May 15, 2003 PERSONS SCHEDULED TO BE HEARD OLD BUSINESS NEW BUSINESS Election of Chair and/or Vice Chair Discussion -- Kenai City Cemetery Review REPORTS Commission Chair Director City Council Lia.ison COMMISSI~N QUESTIONS & COMMENTS PERSONS PRESENT NOT SCHEDULED TO BE HEARD INFORMATION Council Action Agendas of May 7 and 21, 2003. Beautification Committee Meeting Minutes of May 13, 2003. Approved Kenai Ci~y Councit Poticy for Commission, Committee, Board and Councit on Aging Meetings and Work Sessions. Updated Membership List. ADJOURNMENT ~ t KENAI PARKS 8a RECREATION COMMISSION MAY 1, 2043 ~ CITY HALL COUNCIL CHAMBERS , T.00 P.M. AGENDA ITEM 1: CALL TO ORDER 8s ROLL CALL ITEM 2: AGENDA APPROVAL ITEM 3: APPROVAL OF MINUTES -- Apri13, 2003 ITEM 4: PERSONS SCHEDULED T4 BE HEARD ITEM 5: OLD BUSINESS a. Discussion -- Kenai Recreation Center/ Boys & Girls Club ITEM 6: NEW BUSINESS a. Discussion -- Proposed Meeting Schedules for City Commissions, Committees, Boards and Council on Aging. ITEM ?: REPORTS ~ ' a. .. . Commission Chatr b. Director c. City Council Liaison ITEM 8: C~MMISSION QUESTIONS 8a COMMEHTS ITEM 9: PERSONS PRESENT NOT SCHEDULED TO BE HEARD ITEM 10: INF~RMATION a. Council Action Agendas of Apri12 and 16, 2003. b. Beautification Committee Meeting Minutes of Apri18, 2003. ITEM 11: ADJOURNMENT ~ KENAI PARKS & RECREATION COMMISSION MAY 1, 2003 CITY HALL COUNCIL CHAMBERS 7;00 P.M. VICE•CHAIR JACK CASTIMORE, PRESIDING MINUTES IfiEM 1: CALL T4 ORDER & ROLL CALL Vice-Chair Castimore called the meeting to order at 7:05 p.m. and roll was confirmed as follows: Members Present: Baxter, Gifford, Sandahl, Castimore, Hultberg Members Absent: Wisniewski, Steiner Others Present: Councilwoman Porter, City Manager Snow, City Attorney Graves, Director Frates, Contract Secretary Roper ITEM 2: AGENDA APPROVAL With no additions and j or changes noted the agenda was approved as presented. ITEM 3: APPROVAL OF MINUTES - Apri13, 2003 The minutes of April 3, 2003 were approved as written. ITEM 4: PERSONS SCHEDULED TO BE HEARD - None ITEM 5: OLD BUSINESS 5-a. Discussion - Kenai Recreation Center/ Boys & Girls Club Castimore opened discussion and provided an overview, by section, of the draft agreement between the City and Boys & Girls Club (Club). A five-minute at ease was taken at ?:25 p.m. in order to make more copies of the draft agreement. Meeting resumed at 7:30 p.m. The Parks and Recreation Commission made the following comments regarding the agreement: , ~ Hultberg asked if the reason behind the Club taking over the Recreation Center was the result of a budget shortfall and City Manger Snow confirmed it was and provided a report on the cuts the City would be forced to make in the Recreation Center budget if the Boys and Girls Club agreement is not approved. • Hultberg asked why the City would pay the Club ~ 125,000 to manage the Center and not use the funds to operate it themselves. Snow replied, the ~ 125,000 is a professional service fee and the City could not operate the Center on that amount. Snow added, the City realizes now the Club could take over the Center at less cost and possibly enhance its various programs. Tina Herford, Executive Director of the Club stated the fee would go toward staffing costs to continue the facility. , ~ • Baxter asked if the City considered a grant to offset the $125,000 fee for the Club and Snow replied, the City is not aware of any grants available at this time, however, most grants go toward specific uses and not operational costs. Castimore stated he was familiar with federal educational grants and it is normal to use a portion for administration purposes. Attorney Graves stated the agreement calls for $125,000. If a grant were obta.ined; it would be used to enhance programs at the Center. • Baxter asked if the Club were to get additional funds, would the ~ 125,000 fee be reduced. Peter Micciche, President of the Boys 8~ Girls Club Board of Directors replied, the agreement is for three years and a reduction could be considered if the Club is doing well after that period. Hultberg asked if the Club received big grants in previous years. Herford stated, the majority of the grants they pursue would not fund the operating costs; rather they are geared towards specific programs. Hultberg asked if it would be easier for the Club to obtain grants if they were partnered with the City. Micciche answered, it may bring additional opportunity for grants and added the Club just hired a person for development so they will be pursuing new grants. Micciche added, the amount of time spent on the agreement with the City doesn't leave much for pursuing grants. • Hultberg asked if other cities do partnerships like this. Herford replied, the Club has several across the nation and there are two in Anchorage. Graves added, the agreement is modeled with the Mt. View Club in Anchorage and explained that program. Graves stated a copy of the National partnership is available for review. • Hultberg, referring to Item 8 in the memorandum referencing the agreement, asked if the fee for general use of the facility was the Club's standard fee r~ and pointed out, currently the kids don't pay anything to use the Center. Micciche ) replied, the Club hasn't reached that point yet but users would be required to be members of the Kenai Club. Herford added, the annual fee is $20 per calendar year and ~ 10 annually for any sibling. Herford continued, no one is ever turned away and they do offer scholarships for those who can't afford the fee. Every child who wants to participate is allowed the opportunity. • Baxter asked what the hours of operation would be and Micciche replied, it is the intent of the Club to keep the same hours and programs until November 15, 2003, at which time there would be an assessment of usage and, if necessary, adjustments would then be made. • Baxter asked about the cuts the City had intended if the Club did not come forth with a proposal. Frates explained the proposed cuts and the use of the facility the past year, pointing out the reduced hours had been discussed previously. • Hultberg, referring to Attachment B, page 2, Section 3, Services, hoped the services already provided would be a priority noting he had talked to several + seniors who are concerned they would lose their ability to use the facility. Hultberg added, he didn't think the Club realizes just how many seniors would be affected. Micciche stated there has been more inaccurate information passed around than accurate and part of the reason is they were still working through the agreement. Micciche added, because this is such a new process, neither parties have had the PARKS 8~ RECREATION COMMISSION MEETING MAY 1, 2003 PAGE 2 opportunity to get the correct information out. Micciche continued, the section was included in the agreement so they could legally provide the services and let the public be aware they are not going away. Micciche stated it was important to them to write into the agreement the requirement for four meetings per year with the Parks & Recreation Commission as they would rely on the members for their valuable input. Micciche added, the success of the Club in ~ the community depends upon delivering the right product to the right people and the Commission would be relied upon to let them know what those products are. • Sandahi asked if the City and Club received any feedback from anyone since the proposal. Snow stated she had contact with two individuals. Micciche stated he received several phone calls and e-mails, all of which started out negatively until the intent was properly explained and they all became positive. Micciche added, it's very important for the concerned community members to read the agreement so they can see what it really represents and if they are still uncomfortable, they are welcome to meet or contact him to talk it over. • Sandahl stated this is the most controversial item he's been involved with in his 20 years with the Commission and he had at least ten to twenty people stop him to voice their concern. Sandahl added, there must be some validity to the Commission if inembers of the community are contacting them instead of the City or City Council. Sandahl voiced concern with the rushed timeline of the agreement and how it was presented; the lack of protocol; and the fact that the Commission was advised of the proposal after the fact. Sandahl also voiced concern about the May 6~ work session for which he had just received notification. He asked how many more work sessions are going to be required before a decision is made and also wanted to know how the Commission would fit into the decision-making process. Sandahl added, the word on the street from close to 100 individuals is, regardless of what happens with the Commission, the agreement is a done deal and it will happen fast. Sandahl asked if action was expected on behalf of the Commission at this meeting since this was the first time the issue was really reviewed. Sandahl also asked, either the Commission be kept in the loop or be taken out of the loop, because it was a very precarious position to be in trying to answer questions from community members when he doesn't know the answers. Sandahl asked the following questions: ~ Why would the City give up one facility (the Center) and at the same time expand another ~the multi-purpose facility) for Arctic Winter Games~ Frates announced there had been talk of enclosing the multi-purpose facility but the Borough made the decision to install temporary enclosures. The restroom facilities would also be temporary. • Assurances should be made to the young people who cannot afford to pay for the facility that they will not be turned away. Graves stated such a clause could be added to the agreement. PARKS & RECREATION COMMISSION MEETING MAY 1, 2003 PAGE 3 ~ How does the Club intend to handle the skateboard park since it probably _ would not be moved to its new location until late August~ Frates answered, the , ~ skateboard park was never a part of the Center and will not be the responsibility of the Club. Frates added, FAA just gave approval for use of the property at the softball field and funds have been requested for the asphalt and fencing. • Referring to the article in the paper about Home Depot's interest in the K- Mart property, would there be an opposite knee jerk reaction to this news? Snow assured the Commission there will be no reverse knee jerk reaction as the Council wants to proceed very cautiously as they are also concerned with other increases which include PERS, insurance premiums, and loss of investment income. Snow added, K- Mart was just a portion of the problem. • What are the actual maintenance and utility cost for the facility? As the information wasn't readily available, Snow stated her office could provide the information. Snow added, the City still owns the Center and will be responsible for its maintenance no matter who is in it. • Sandahl stated he would rather see the money spent on banners to be put toward the recreation center. • Sandahl expressed concern for the future of the men and women's basketball programs. Graves confirmed the programs were included under services in the agreement, noting there had been a lot of feedback on the subject. • V~lould the Kenai Central Hi~ School basketball practice continue at the Center? Herford answered, the Club collaborates with the school district for other programs and will make every effort for this one to continue. Sandahl suggested the issue be put in writing to say the program will be allowed to continue. Micciche stated they would give it all due consideration. °, ~ Referring to Section 33, Sandahl stated the term "lia.ison" means nothing ~ and another term should be used thou he had no su estion for another. ~ gg • Sandal expressed concern with the insurance and the liability of the City. Graves stated it is common for both entities to carry an additional insured on their policies; in essence there is double coverage. • Sandahl stated it is very important to be able to see the proposed fee schedule of the Club. • Sandahl asked why the duration of the agreement is three years and not five. Micciche replied, the typical duration for such an agreement is ten years and they weren't comfortable with that length of time, so it was reduced to three years. Graves further explained the reason for the term duration. Commissioner Hultberg had the following questions and/or concerns: • Referring to item 10 of the cover memorandum, Hultberg expressed concern with the employees at the Center losing their jobs and wanted to know why they had to be terminated. Graves answered, the City will no longer manage the facility, therefore, the Club will utilize their own employees. Graves added, the clause in the agreement ensures the Club will consider hiring the current employees. Hultberg again reiterated his concern with the employees losing their jobs and asked what provisions were in place to have someone at the facility the day the Club took PARKS & RECREATION COMMISSION MEETING MAY 1, 2003 PAGE 4 over the facility. Herford answered, interviews would take place prior to them moving into the facility. • Hultberg stated there is a lot of concern with the "little kids" taking over the Center once the agreement is approved. Herford expla.ined the Club has an existing teen program that would be moved to the Center; the remaining programs would remain in their current location. • Hultberg asked about the fee for use of the facility and Herford noted, no decision had been made yet with regard to fees. Micciche added, there is a very good chance there would be a fee and reiterated, no child would be turned away if they couldn't pay. ^ Hultberg stated, host cities for the Arctic Winter Games usually get money for builclings and asked if Soldotna would get the money and not Kenai. Frates stated that was a possibility. Additional concerns were noted as: • Commissioner Gifford expressed concern with those kids who utilize the Center who don't frequent the Club and don't want to be associated with them. Micciche stated, there are kids who don't want to be associated with the Club but most adapt to change and he hoped that would be the case here. Gifford added, she contacted the Muldoon Club in Anchorage and was unable to speak to the director but the girl she spoke with was very positive about their program. • Commissioner Baxter asked if there was any anticipated close down time for transition purposes. Snow replied, the Club would move right in and no closure is anticipated. • Baxter expressed concern with the issue being pushed too quickly and the City is operating in a panic mode noting it took two years for the Anchorage Clubs to plan and set up a deal. Baxter added, he feels the City should wait and get more people involved in the decision ma.king process to eliminate the misinformation problems that exist now. ~ • Gifford stated she had heard several comments regarding misinformation and she has made very effort to alleviate the fears of the concerned members of the community. • Baxter asked why the City didn't go out to bid on the Center and Snow replied, it was never the intent to go out to bid; the City sought a professional services contract as the City is not interested in opening it up to a~yym-type situation. Snow added, she did receive one call from a person interested in the Center and he was advised to write a letter to the City Council. • Hultberg asked if the Council was going to vote on the agreement at their next meeting on May 7~. Snow replied, she didn't t~link the item was on the agenda. Hultberg suggested that better public relations be done on the issue so that correct information gets out to the community. Snow stated the City prepared a fact sheet and it is available on the website as well as at the Center. It was also noted, Mayor Williams was preparing an article for the newspaper. PARKS & RECREATION COMMISSION MEETING MAY l, 2003 PAGE 5 • Hultberg asked if the Club were aware of the goals and objectives of the Parks and Recreation Commission. Snow replied, they were not and she will nlake sure they are brought forward. ~ Castimore expressed concern with the Center employees being properly tra.ined in CPR. Herford assured the Commission all their employees are properly trained. ~ Castimore asked if the Commission is needed if the Center goes away. Councilwoman Porter stated they most cer~ainly would be needed as the City still has the ski trails, skateboard park, multi-purpose facility, softball fields, etc. Porter again listed the cuts all City departments are facing. Discussion took place regarding a decision by the Commission on the issue and Sandahl asked why the issue couldn't be tabled for two or three months to aliow adequate time for input from the community. Snow replied, this is the only portion of the budget that had not been approved and it needed to be dealt with as the City could not operate beyond June 30~• Graves suggested, if the Commission is not prepared to make a decision at this meeting, they should attend the work session on May 6~ to voice their concerns. Additionally, a request could go to Council at their May ?~ meeting to approve a special meeting later in May when the Commission could vote on the issue. BREAK TAKEN: 9:05 P.M. BACK TO ORDER: 9:15 P.M. Castimore opened the meeting to public comment and asked that comments be limited ~ , to five minutes. , I , Carol Brenckle, Keaai, Alaska had the following questions / concerns: • The actual cost involved to the City above the $125,000 to include utilities, specific repair and maintenance, and telephone. • What is the actual cost of insurance and how much the City is subsidizing the transfer of the Center to the Club~ Graves replied, the insurance is already being provided under the City's general liability coverage and it would be difficult to break out the actual cost for just the Center. Graves added, the insurance is a cost the City has no matter who is in the facility and Administration is focused on the cost savings to the City as it is a better analysis. • Noted the ~ 125,000 base amount could increase as early as November 15, 2003 and asked if the City would make a special appropriation should the Club be unable to manage the existing resources they have. Graves responded, as with any contract, the parties could amend the agreement. Graves continued, the contract provides a minimum of ~ I25,000 for professional services which would be reviewed every year to see if the amount is appropriate. However, the City could not be forced into paying more and there is no automatic cost increase provision. • What would happen if the Club approached the City for more money and the City refused? Graves replied, the contract continues for three years. PARKS & RECREATION COMMISSION MEETING MAY l, 2003 PAGE 6 • Is the Club only agreeing to maintain the fee schedule up to November 15, 2003 and at that point are they allowed to increase the fees~ Graves co~ed that was correct and added it is the philosophy of Administration that an entity cannot be given responsibility for the Center without giving them some authority in the decision making. Castimore informed Brenckle her time was up and Brenckle asked for and was afforded additional time. • She had not seen the proposal from the Club as to what they are going to do with the Teen Center program and questioned whether they had familiarized themselves with the adult program. She requested documentation on what their plans are and Graves responded, the Club are aware they have a program to which they have to react and adapt. Graves continued, the premise of the agreement is they have to have flexibility and the City cannot micro-manage them as it will not work. • Stated she felt there was no longer a forum for the residents of the City of Kenai and stated this was being run by a private entity. Brenckle added, it's a matter of great concern to her because if the residents don't like what the Club is doing, there is nothing they can do because the City is tying their hands for a period of three years. Micciche, in an effort to cla~rify the statement made about a review on November 15, 2003 to increase the fees stated, the review will be on the fees, not a review to increase the fees. Micciche stated there is no plan to increase fees. Brenckle responded, she has heard Micciche state many times he is unw~.lling to commit the Club to the continuation of the programs and the fees. A general discussion ensued regarding guarantees of ma.inta.ining the Center services. Snow added, there are no guarantees except one, without the agreement there would be reductions and fee increases effective July 1 st. Bob Molloy, Kenai, Alaska -- Submitted a letter from Kristine Schmidt who was unable to be at the meeting due to travel obligations. Molloy, a user and sponsor of basketball games, made the following comments: • Agrees the Club does an excellent job with the kids. • Is cynical enough to feel this is a done deal no matter what he says, however, he's spoken three times against the subject and will continue to do so until it's over. • Feels the proposal has come on too fast. • Feels there isn't enough information in order for Council to make a sound decision. • Would like to see a recommendation made to Council to table the issue until the next fiscal year in order to consider all other options. ~ The City should look at the discriminatory fee structure; why do some entities pay and others do not. • The City should consider raising user fees. • Feels this is presented as though there are only two options and feels there are others to consider. Molloy added, he thought perhaps some of the $87,000 PARKS & RECREATION COMMISSION MEETING MAY 1, 2003 PAGE 7 beautification budget could be used for the Center. Molloy made reference to the fact that women hold the three positions being cut and a man holds the one remaining position. Molloy doesn't think it's about the numbers but something else. ~ . . . • Feels the City should consider the option of going out to bid on the Center if they want it to go to private enterprise. ~ Feels the Teen Center is not listed as a priority and it should be. ~ Feels it's prudent for the City to look at other alternatives before locking itself into a three-year deal. ~ Feels the agenda is for young adults and kids but adults would have to go to other ~yms in the area. Jan Echternach, Kenai, Alaska made the following comments: • Is a seven-year employee of the City and is taking this personally. • Concerned employees are not given enough time to know what their fate is going to be as there are many who will be sunk without this income, including herself as her husband is being laid off from Agrium. • Feels the time she has spent and the issues she had to deal with in her job at the Center should account for something for what is going on. ~ Feels the City could do more for their employees by considering j ob sharing; for instance, taking someone from the Center to work with the City Clerk. At the same time, Fire Department personnel offered to work in the Center. • Would like some assurances from the Club with regard to salary, benefits, etc. Is concerned she would be paid minimum wage for a job she's done for years. • Is concerned for having to be interviewed for jobs the staff has held for ::, years by~ someone who doesn't have an idea of what they do. ~ + Announced there is staff that will not stay to train if they are not picked up. ~ Feels there are other alternatives such as keeping the facility for another year and begin charging. Mark Necessary, Kenai Alaska made the following comments: • Is concerned things are the same as they were in March, except for more meetings being scheduled. • Feels the Club is getting a heck of a deal, noting ~ 125,000 is the minimum not maximum fee: • Wanted to know how much revenue the City would recognize from the facility once the Club takes it over. Castimore thanked Necessary and noted more than 25 years ago Necessary and Dick Morgan drew up plans for the Center over a cup of coffee at the Katmai. Castimore added, all of the children in Kenai have had the opportunity to enj oy it and again thanked Necessary. Cliff Massey, Kenai, Alaska made the following comments: • He has been a resident of Kenai for 35 years; tivas a member of the PARKS 8~ RECREATION COMMISSION MEETING MAY 1, 2003 PAGE 8 Commission and has worked with the Club. • The only true statement he feels was made at this meeting was it was a done deal. • His personal opinion is Administration and some council members have been working on this much longer than three months. • Doesn't feel there have been any straight answers from anybody. • Feels the City should take some time before making a decision of this size. If the Center goes to private enterprise, the citizens have nothing to say about it. Dan Conetta, Kenai, Alaska made the following comments: • Feels the Center is a great, efficien~ly- run facility and has used it to play Wally Ball for over 12 yearsa Is afraid the change would take that opportunity away from him. • Feels more effort should be made in keeping the facility with the City and it should be used as a model on how a Center can be efficiently run. • Feels the City is moving too fast and they should consider all options. ~ Options by priority are: 1. Wait one year to see what happens after K-Mart's closure to see where the City stands. Feels the City could afford to wait another year. If Home Depot moves in, it would solve all these problems. 2. If things don't get better, then do what Nikiski has done by putting it to a vote of the people to choose whether to tax themselves a special tax dedicated to recreation purposes. 3. Cut down the days and hours of operation, showers, laundry, etc. 4. After all other options ~re exhausted, pursue and partnership with the Club. • Feels the proper recommendation would be to table the issue. Anita Necessary, Kenai, Alaska made the following comments: • Has been involved in getting both the Center and the Club running so she and her husband have a soft spot for both entities. • The Center was here before the Club, the ice rink, Challenger Learning Center, the fire school, and K-Mart. Feels the Center should be given more consideration as it has thrived for so many years and has been enjoyed by many. ~McGee or McKeej DID NOT STATE HIS NAME - 70? Maple, Keaai, Alaska • Newly retired and a frequent user of the Center. The Center is also used by his children. • Many citizens are upset with the half truths about the partnership. • U~ants to know what the savings to the City will be by having the Club take over the Center. • Is concerned the facility was going to close but the draft agreement has answered some of his questions. • Has a petition with some signatures but it has generated more questions and concerns. PARKS 8~ RECREATION COMMISSION MEETING MAY 1, 2003 PAGE 9 Jeff Mills, Kenai, Alaska made the following comments: ~ Would like to see what the bottom line figure is for cost savings to the ~ . . City as well as the actual costs of running the Center. • How many user hours were estimated in 2002 in the Center and the net cost per user. Wants to know what the net cost is by keeping the kids off the streets. What is the real cost benefit? ~ Feels the problem exists because the Club activities and programs are growing and there is a demand for facilities and additional programs. Feels the Commission needs to be proactive by looking at ways to upgrade the existing facilities. • Wanted to point out neither the Council nor Administration has directed the Commission to transition toward a user fee based arrangement. • Feels the City should look at other alternatives. Public comment was closed. Baxter reiterated he felt the issue had gone too fast and feels there isn't enough knowledge at this point. Baxter stated he is in favor of not approving the agreement. Baxter added, the program should continue with the necessary cuts as this would provide enough time to put a rational program together. Baxter continued, he knows it's frustrating for the Club to not have any answers because things are going too fast but it's also frustrating to ask questions and not get the answers. Discussion ensued regarding tabling the issue until the Commission had more time for review. Graves explained motions to table are non-debatable, it requires a motion, a second and a vote. Baxter expressed concern that if the issue is tabled, the Commission will miss their chance of having any input on it. Micciche stated he had offered his e-mail address at all of the meetings and everyone is encouraged to contact them for answers to their questions. Although not all answers could be readily answered because research is required, they will provide good, honest answers as soon as they possibly can. Gifford stated she is a person who wants things to happen now and she is in favor of the agreement but agrees more time is required to prepare for it. Gifford added, she would like to see the issue tabled until others on the Commission feel better about it. MOTION: Commissioner Gifford MOVED the issue be tabled until the meeting on May 6~ and when another meeting can be set to discuss the issue further. Commissioner Sandahl SECONDED the motion. Hultberg asked if a special meeting could be scheduled. Graves responded Council could be asked at their regular meeting on May 7~. Graves added, there is pressure PARKS & RECREATION COMMISSION MEETING MAY 1, 2~03 PAGE 1 Q from Finance for some d.irection with regard to this matter at the budget work session on May 6~ so he would have some idea of how to introduce the budget. It was reiterated the City could not go beyond June 30~ without a budget. Castimore asked again if another meeting could be called if no decision is made on the May 6~ meeting. Porter replied, an additional meeting could be requested. VOTE: Hultber Yes Sandahl Yes Baxter No Gifford Yes Castimore Yes Wisniewski Absent Steiner Absent MOTION PASSED. Castimore thanked the public for their input. Graves encouraged anyone to call him if they had any questions regarding the agreement. ITEM 6: HE~V BUSINESS 6-a. Discussion -- Proposed Meeting Schedules for City Commissions, Committees, Board and Council on Aging. Commission discussed the proposed meeting schedule change as presented in the packet. Baxter stated it might be best for .him to step aside as he is already forced to miss two meetings and this change would make it difficult to continue. It was nofied the reason for this change was due to budgetary issues. Frate~ noted, provisions are made for special meetings if required. The Commission agreed to the change but requested the months for meetings to be changed to January, March, May, July, September and November. MOTIDN: Commissioner Hultberg MOVED the proposed meeting schedule change for the Commission be revised to January, March, May, July, September and November. Commissioner Gifford SECONDED the motion. There were no objections. SO ORDERED. Baxter indicated he would continue to serve to see how the new schedule works for him. Frates stated he would check with the City Clerk and come back with other options at the next meeting. ITEM ?: REPORTS 7-a. Comrnission Chair -- No report PARKS & RECREATION COMMISSION MEETING MAY 1, 2003 PAGE 11 7-b. Director -- Frates reported the following: • The city-wide clean up day is Saturday, May 3rd. Frates explained the ~l process and noted there would be prizes and food. ' • FAA gave approval for the temporary use of the property beside the softball fields for the skateboard park. The ramps will be moved soon and the funds for the asphalt and fencing have been requested. It was noted the fence would be temporary, ~ A skateboarder was hurt at the skateboard park and it was noted he wasn't using a helmet. Staff has encouraged users to wear the helmets the City provides. • The dip net and parking fees were increased at the dock. • The Rotary Club will do more work at Municipal Park. • Joe Harris and the retirement group from Unocal adopted the Bernie Huss Fitness Tra.il for the summer. • Interviews for the summer hire positions have taken place but no formal announcements have been made. ?-c. Citq Council Liaisoa -- Councilwoman Porter reported the follovcring: • Council has approved the no smoking ordinance and smoking will be prohibited in restaurants effective October 6, 2003. ~ Ozzie Osborne was selected by Council to replace Councilman Bannock. ~ She has again adopted the flowerbeds at the Police Station and Commissioner VVisniewski will provide the funds. • She felt it necessary to assure the Commission she was not the council member behind the Club proposal to take over the Center. Porter added, she was instrumental in the partnering of the summer youth program and worked on the joint venture of the teen program but did not encourage A''stration to contact them regarding the Center. Porter continued, the decision is a very difficult one for all concerned. ITEM 8: COMMISSION QUESTIONS 8a COMMENTS Commissioaer Sandahl requested an update on the cemetery. Frates reported all is going well and clean-up efforts are underway in preparation for Memorial Day. Frates noted there was some vandalism. Sandahl stated this would probably be Frank Getty's last year to volunteer for clean up at the cemetery and thought it rnig,ht be time to contact local churches or other organizations with regard to adopting a portion of the cemetery. ITEM 9: PERSONS PRESENT NOT SCHEDULED TO BE HEARD -- None ITEM 10: IHFORMATION 10-a. Council Action Agendas of Apri12 and 16, 2003. PARKS & RECREATION COMMISSION MEETING MAY 1, 2003 PAGE 12 10-b. Beautification Committee Minutes of Apri18, 2003. ITEM 11: ADJOURNMENT The meeting adjourned at 10:57 p.m. Minutes recorded and transcribed by: Barbara Roper, Contract Secretary PARKS & RECREATION COMMISSION MEETING MAY 1, 2003 PAGE 13 NOTICE OF SPECIAL MEETING KENAI PARKS 8a RECREATION C~MMISSION SPECIAL MEETING ~~ MAY 15, 2003 CITY HALL COUNCIL CHAMBERS ~... 5:00 P.M. AGEHDA ITEM 1: ITEM 2: ITEM 3: CALL TO ORDER 8a ROLL CALL AGENDA APPROVAL OLD BUSINESS a. Discussioa/Recommeadatioa -- Kenai Recreation Center Partnering Agreement Between the Boys & Girls Clubs of the Kenai Peninsula and the City of Kenai. ITEM 4: ADJOURNMENT ~ KENAI PARKS & RECREATI~N CQMMiSSION MAY 15, 2003 SPECIAL MEETING CITY HALL CDUNCIL CHAMBERS 5:40 P.M. CHAIRMAN TIM WISHIE~VSKI, PRESIDING MINUTES ITEM 1: CALL TO ORDER 8a ROLL CALL Chairman ~Visniewski called the meeting to order at 5:00 p.m. Members Present: ~Visniewski, Gifford, Sandahl, Castimore, Hultberg Members Absent: Baxter, Steiner Others Present: Councilwoman Porter, City Manager Snow, Finance Director Semmens, Director Frates, Contract Secretary Roper ITEM 2: AGENDA APPROVAL The agenda was approved as presented. ITEM 3: OLD BUSINESS 3-a. Discussioa/Recommeadation -- Kenai Recreation Center Partnering Agreement Between the Boys and Girls Clubs of the Kenai Peninsula and the City of Kenai. Chairman Wisniewski opened the meeting to public comment and, in an effort to not repeat what had already been stated on the subj ect, asked that testimony be limited to those who have something new to add. Dan Conetta, Kenai, Alaska - Conetta repeating what he said before, noted the Commission has been given very little time to make a decision and he expressed appreciation for their patience and the fact they have held their ground by not coming to a hasty decision. Conetta discussed the two alternatives and stated neither one would ha~e a long-term commitment to the current adult or teen program. Conetta added, Peter Micciche, President of the Boys and Girls Club Board of Directors, repeatedly said he would make no guarantees. Conetta stated the Club has the ability to make guarantees and he read the information taken off the Club website. Conetta stated he felt, because money is going to get tight for the State and the City of Kenai, it would also be limited for the Club. Conetta read the Club mission statement and noted nowhere in the statement is there any mention of adult programs. Conetta added, he felt the adult programs would be the first to be cut. Conetta stated the community deserves to have a city-run public recreation center and feels the City is underestimating the value and quality of life a recreation center brings to the community. Conetta stated this public asset needs to be protected and offered the following options for the Commission: • Reject the Club contract because it has no long-term commitment to the current adult and teen programs. ~ • Adopt an alternative to allow the City to wa.it to see if another store fills ~ the revenue a left b K-Mart. gP Y • Three alternatives to allow smarter decisions are: -- Use the General ~,ind, which has ~5 million. This is a valuable public asset and it should not be held to some arbitrary number like the ~500,000 the Mayor has used. -- Implement a.428 mill rate dedicated to the recreation center. -- Consider Carol Brenckle's modified budget that not only shows where to get ~ 110,000 but $250,000 if the City is really worried about tightening up their belts. Conetta added, this is oniy for one year to get passed this timeframe. Wisniewski advised those who came in late of the need to limit testimony to new information only. Carol Breackle, Keaai, Alaska •- Brenckle handed out copies of an alternative plan for recreation center funding and stated she had been to all budget sessions and has gone througk~ the entire draft budget and identified what she. felt are non-essential areas such as automobile allowances, travel, conferences, membership dues, etc. Brenckle noted, professionals could deduct membership dues and travel as a business expense. Brenckle asked the Commission to review the document and stated she felt there is more that could be done. Brenckle explained the cuts she was proposing and pointed out members of Council did cut their salaries by ~ 100 each, hawever she included a greater cut but kept the Mayor's salary intact. Brenckle added, she also included alternative revenue sources and listed each item. Brenckle suggested Council take a lon hard look at other alternatives and urged the Commission to request Council to do g so and not to dismember a very valuable resource. Mark Necessary, Keaai, Alaska -- Necessary reiterated that he has lived in Kenai since 1969 and has retired here. Necessary reported the company he worked for offered him a move to any place he wanted to but he chose to stay in Kenai. Necessary re orted he had over 465 signatures of residents who want to keep the recreation. P center intact. Necessary asked how many individuals came forth, other than Board members or staff, in support of the Boys and Girls Club. Kristine Schmidt, Kenai, Alaska -- Schmidt handed out a position statement and re orted the Friends of the Kenai Recreation Center (Friends) have developed a position P statement and are asking the Commission to table the proposed agreement between the Ci of Kenai and the Club. Schmidt asked the Commission to recommend the City ~ of Kenai do the following: • Keep the recreation center open on the same schedule as the previous year with the same programs run by City employees. • Make budget cuts elsewhere to the City of Kena.i FY2004 budget, using other revenues or ra.ise the mill rate by 0.28 in order to keep the recreation center programs in place. SPECIAL PARKS & RECREATION COMMISSION MEETING MAY 15, 2003 PAGE 2 • Allow the Commission to investigate alternatives for the Kenai Recreation Center during FY2004 and report to the City Council as allowed by City Code. Schmidt stated, their position is the City Administration should have investigated all the alternatives to the Club proposal and present more than just one option to the Commission and the City Council. Schmidt added, they've identified at least seven different alternatives she listed and also included in her position statement. Schmidt s~ated there are a lot of weaknesses in t~ie ~lub agreement and asked the Comrnission to take time to really look at it to see if it is the best agreement the City can get as the Friends did not believe it is. Public comment was closed. MOTION: Comrnissioner Hultberg MOVED to recommend City Council reject the Boys and Girls Club partnership agreement and Commissioner Castimore SECONDED the motion. Hultberg stated he thought long and hard about this and noted he has every confidence in the world the City Manager and her elected council officials, in all their experience, with all their knowledge and expertise, can come up with a better agreement than the one proposed. Hultberg continued, giving the Commission a month to make a decision for this issue was just not right. Hultberg added, consideration needed to be given to the number of people who have been against fihe agreement and someone, Council or whoever, should look at some of the proposed alternatives. Hultberg said he just couldn't believe the City couldn't develop something that would be prudent to keep the Parks and Recreation in place. Hultberg added, what makes this City great is when times get tough people get together do determine what can be done. VOTE: Hultber Yes Sandahl Yes Baxter Absent Gifford No Castimore Yes Wisniewski Yes Steiner Absent MOTION PASSED. ITEM 4: ADJOURNMENT The meeting adjourned at 5:25 p.m. Minutes recorded and transcribed by: Barbara Roper, Contract Secretary SPECIAL PARKS 8~ RECREATION COMMISSION MEETING MAY 15, 2003 PAGE 3 / ~ ~ Il . • .. ~ 210 FIDALGO AVE., SUITE 200 KENAi, ALASKA 99611-7794 TELEPHONE 907-283-7535 FAX 907•283•3014 MEMORANDUM T0: Parks & Recreation Commission Members FROM: Carol L. Freas, Ci C erk DATE: May 29, 2003 RE: ELECTION OF CHAIR AND/OR VICE CHAIR Due to the resignation of Commission Chair Tim Wisniewski, an election will be required for the position of Cha.ir. The heading was stated as "Chair and/or Vice Chair" in case the Vice Chair is elected as Chair, then a new Vice Chair will also need ~ to be elected. ~ ~ ~ . iss: If you have any questions, please call me at 283-8231. Page 1 of 1 Carol Freas From: Kim Howard Sent: Tuesday, May 27, 2403 8:23 AM To: Carol Freas; Linda Snow Subject: FUV: resignation FYI -----Original Message----- From: Peninsula Memoriai Chapels [mailto:timterri@pfialaska.net] Sent: Sunday, May 25, 200310:27 AM To: Kim Howard Subject: resignation Linda, The outcome to the partnership with the B&G's club has put me in an uncomfortable position as chairman of the Kenai Parks and Recreation Commission. I feel that both the City Administration and members of the City Council blatantly ignored the wishes of the citizens of Kenai and the Parks and Recreation Commission,therefore I respectfully tender my resignation as a Parks and Recreation Commissioner. 512512003 Tim Wisniewski 5127I2003 '1 1 ~ /' ~~ 210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611•7794 ~'` TELEPHONE 907-263-7535 FIUC 907-283-3014 ~ ..,- ~a 1 I . ~~: Tim Wisniewski 5839 Kenai Spur Highway Kena.i, AK 99611 RE: PARKS & REGREATION CO1I~SSION RESIGNATION City of Kenar~ Dear Tim, The Kenai City Council regretfully accepts your resignation from the Parks 8~ Recreation Commission. Upon your departure from the Commission, the Kena.i City Council and City Administration thanks you. The time and effort you contributed to the City during your term on the Commission is an example of a dedicated citizen working for a better tomorrow for the City of Kenai. Again, thank you for your dedication to the Parks & Recreation Commission and the City of Kenai! CITY OF KENAI ,. =~ r ~ohn ~ williams Mayor clf May 27, 2003 ~I V~GG tr ~ ~ KENAI PARKS & RECREATION 227 CAVIAR ST. KENAI, ALASKA 99611-7794 TELEPHONE 907-283-38551907-283-7926 ~ FAX 907-283-4675 KENAI Al) America CRy 1 I MEMaRANDUM T0: Parks & Recreation Commission Members FRQM: Robert J. Frates, Kenai Parks & Recreatio DATE: May 29, 2003 1ZE: Kenai Cemetery At our next regular Commission meeting on June 5, 2003, I would like to review our current cemetery regulations. It has been approximately 2 years since our last revision and I think it would be a good idea to discuss them once again. As a result of some vandalism occurring this spring, I think it would also be prudent to examine ways that could deter future occurrences. From a maintenance perspective, I am namely thinking of selectively removing trees from the south and west fence lines in order to increase visibility. Operationally, I would like to discuss the possibility af locking the gate, posting hours, and signage. Please review the attached cemetery regulations and provide comments as necessary. If you get a moment, it would be a good idea if you could visit the cemetery prior to the meeting. Attachment 24.05.010 Chapter 24.05 CREATION ~ Sections: 24.05.010 Creation. 24.05.014 Creation. From and after the passage of the ordinance codif ed in this chapter, the municipal cemetery now owned and operated by the City of Kenai shall be known as the Kenai Municipal Cemetery, and shall be available, subject to the regulations established, to all persons, irnespecrive of race, creed or color. 429 24.10.010 Cbapter 24.10 ADM[Il~ISTRATION Sections: 24.10.010 Admuustration. 24.10.020 Enforcemen~ 24.10.010 Administration. The City Clerk shall be in charge and have access to plats for the purpose of assigning plots upon request, and have charge of buriai records, files and maps which shall be stored by the City of Kenai. The City Cleck shall maintain necessary records, files, and maps as requined by the State to protect the health and welfare of the community and to ensure continuity in operarion. The City Clerk shall assign a plot number to a specific plot in ad- vance of the preparation of a grave whenever an interment or disinterment is to be made. Z4.10.020 Enforcemen~ The Parks and Recrea~ion Director or his desig- nated representative shall enforce a11 cemetery regu- lations and shall exclude from the cemetery any person violating the cemetery regulations. 430 24.15.010 Chapter 24.15 ~ REGULATIONS Secbons: 24.15.010 Adoptian of regula~ons. 24.15.010 Adoptio~ of regulations. The City Cl~rk, with the assistance of the Parks and Recreation Comrnission, shaU establish regula- tions for the purchase of plots and use of the ceme- tery. These reguiations shall be effective after ap- proval by the City Council. Amendments to the regulations shall be submitted by the City Clerk to the Ciry Council for approval. (Ord 1852-2000) 431 cc~ ?•ZI-oo~ 24.20.010 Chapter 24.20 CARE OF CEMETERY Sec~ions: 24.20.010 Maintenance of cemetery. 24.20.020 Operation of cemetery. 24.Z0.03~ Grave prepar~~on. 24.20.010 Meintenance of cemetery. The City of Kenai is responsible for the ap- peara~nce of the Kenai Municipal Cemetery. The maintenance of the cemetery shall be accomplished through a program administered by the Parks and Recreation Departmen~ The City. of Kenai shall maintain the driveways, gates, and fencing of the ceme~ery and may close access to such facilities in periods of adverse conditions. 24.Z0.020 Qpecation of cemetery. The City of Kenai reserves the right at any time to enlarge, reduce, replat or change the boundaries or grading of the City tracts in the Kenai Municipal Cemetery or any part thereof; to modify or change location of or move or regrade roads, drives, or wallcs, or any part ther~eof; to lay, m~a~intain and operate or later or change pipelines or gutters or sprinkling systems, drainage or otherwise. The City of Kenai reserves for itself the perpetual right to ingress and egress over all plots for the purpose of maintenance, op~;rations or any emergency work necessary to the operation of the cemetery. Z4.20.030 Grave preparation. All openings, closing, plot preparation, inter- ments, disinterments, marker placement and remov- als shall be overseen by the City and under the supervision of the Parks and Recreation Director or his designated representative. cx~; T•at.oo~ 432 APPENDICES ~ ~ CEMETERY REGULATIONS Pursuant to Sec~on 24 of the Kenai Municipal Code, the following regulations are heneby promul- gated to ensure the continnuation of the integrity of the Kenai Muniapal Cemetery and the protection of the health and welfare of the community. Section 1: Plots a. Plots shall be platted in those area~s of the cem- etery wh~re internaents have not as yet taken place in five by ten (5x10) foot plots, two and one-halfby five (2-1/2x5) foot plots for infants, and two by two by two (2x2x2) foot for cre- . matns. b. The City Clerk shall be in charge and have access to said plats for the purpose of assigning plots upon request, and have charge of burial records, files and ma~s which shall be stored by the City of Kenai. The City Clerk shall charge a fee of one hund~red fifty dollars ($150.00) per st~andard plot, one hundred dol- la~rs ($100.00) for infants ~ or fifty dollars ($50.00) for cremains. Summer charges (June 1 through September 30) for opening and clos- ing graves are five hundred dollars ($500.00) per stan,dard plot, two hundred fifty dollars ($Z50.00) for infanLs and one hundred dollars ($100.00) for cremains. Winter charges (~cto- ber 1 t~nough May 30) will be six hundred dollars ($600.00) for standard plots, two hun- dred fifty dollars ($250.00) for infant plots, and one hundred dollars ($100.00) for cremains. Payment in full for the plot is required at the time of purc~iase of the plo~ Payment for the openin~ or closing of the grave is due prior to commencement of work. c. A reservation of burial space in the Kenai Municipal Cemetery can be acquired by apply- ing to the City Clerk and being assigned a pla~ted plot or plots after having paid the ap- propriate fee. It is prohibited for the purchaser of said plots to re-sell or assign the plots ex- cept to the City. Charges for reservation in advance will be at maximum cos~ Funeral director will take the family to the cemetery for site selection. The family will pay Clerk unless the director is paid in advance. Section 2: Interment aad Disinterment a. The City Clerk shall be provided with the ap- propriate state burial a.nd transit permits before interment will be permitteed. TTliee burial lo~ can be used for no ot~eer purpose thaa i~ennent b. Int~erment or disintersnent shall be made in compliance with all state an~d city laws and regula~ions. c. Only markers set in a conaete base shall be used, and they shall be insta~lled at the head of the grave. If religious pra.ctices naake the con- for~nance of this requirement inapossible, the old secdon of the cemetery may be u't~lized. This decssion will be at the discrerion of the Patks and Reaea~on Supervisor or his designee. d. Only human remains are permitted to be buried in the K~ena~i Municipal Cemetery. e. No more tha~a one grave mark,er p~ plot shall be allowed. f. On~e (1) ca~sk~et and up to two (2) c~eemains may be buried in a standard or infant plo~ Up to three (3) cremains may be buried in a standard or infaat plo~ Only one (1) cremain may be buried in a aemain plo~ Section 3: Maintenance a. The City of Kenai s~all take reasonable precau- rion to protect all grave markers within the Kenai Municipai Cemetery from loss or dam- age but expressly d~sclaims any responsibility for loss or damage from causes beyond such reasonable precautions. Damages in~aured di- rect~y or colla~~ailly and caused by or resulting from thieves, vandals, malicious m~schief, or unavoidable accidents sball be excluded from th~e City of Kenai's responsibilities. b. Planting of ~rees, shtubbery, plants or turf with- in the Kenai Municipal Cemetery shall be with the consent of the Parks and Recreation Direc- tor or his designaxed representative. The City APX-1 (Kenai 7•21 •00) APPENDICES : ~ wiil maintai~n the driveway in wintes and clear the path to tlvee grave if a fu~n,erai is s~t~uled, The City of Kenai shail provide grass cutang atreasonable inte~rvals, as well as raking, clean- ing, grard~ing and landscaping. Suggested height of ~rees is no more thaa eight fee~ c. Enclosures such as a fence, wall, hedge or ditcli, s~a~ll be permitted a~ound or about any grave or burial plot onty upon prior approval of the Parl~ & R~on Dir~cctor or hiislher desig~ee. Woodenbe~~es, boxes, s~elves, toys and other articles upon a grave or burial lot shall be pe~mitted only if maintain~ed on an aanual basis• F~clos~tres an~d other articles not maintained a~a~idlor res~icting ' ef- forts are subject to removal at the disaetion of the P~~rk~s ~i Reaearion Director or hisi~er de~ignee. d. No ma,t~rial shall be allowed to remain i.n the K~enai Muniapal Cemetery longer than is rea- sonably necessary for any cons~uction work. During periods of break•up, no h~eavy hauling will be permitt~d Witbin one yeac of inter- ment, graves shall be restored to ground level and re-seeded. e. A mortuary conduc~ing a fu~n~rai service may grovide, place, and remove greens, decorations or seating used for a burial and must provide necessary loweruig devices. Seetion 4: General a. The City of I~~ sball not be liable for any order reoeived verbally or for auy mistal~e occ;urring from th~e want of prease and proper ins~ructions as to the particular space, size or location in a tt~act where interrnent is desired, b. No person shall enter the Kenai Municipal Cemetery exceptt~roughthe establ~~ed ac;cess routes. The vehicle gate will be open daily from June 1 thr+ou~h Septembar 30. T~e vehicle gat~ may be tem~orarily closed due to bad road conditions from October 1 through May 31. Tbe ce~aetery is open year-round for pedestrian traffic. c. No burials sh~ll be witbin the city limits except on homesteads owned by or re~ided on by the dec~,ased. Such homes~t~ads must be Sve (5) aaes or larger. Private. cemeteries within the city limits on tbe dat~ of passage of Ordinance 1108-85 may continue in use but are limited to their platt~ed size. A burial penmit will still be r~ from the City Clerk if tbe burial is to be on a homestead or private cemetery w~tbin the aty limits. ~x~'•11•°°~ A-PX-2 ~ ~~ AGENDA ITEM A: KENAI CITY COUNCIL - REGULAR MEETING MAY ?, 2003 ?:00 P.M. KENAI CITY COUNCIL CI~AMBERS http: f f www.ci.kenai.ak.us CALL TO ORDER 1. Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. Consent Agenda *All items listed with an asterisk ~*) are considered to be routine and non- controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a council member so requests, in which case the item will be removed from the consent agenda and considered in its normal sequence on the agenda as part of the General Orders. ITEM B: SCHEDULED PUBLIC COMMENTS (10 minutes) 1. Taylor Matson, Maya Johnsoa, Quinn Sa~vyer, Averee Amend, Mt. View Elementary Future Problem Solving Team -- ~nding Request/ International Competition at Hartford, Connecticut. 2. Richard Warrington, Brain Injury AWareness -- May 31, 2003 Walk ITEM C: REPORTS OF KPB ASSEMBLY, LEGISLATORS AND COUHCILS ITEM D: PUBLIC HEARINGS ~. l. Ordiaance No. 2001-2003 -- Amending KMC Title 4 and KMC Title 14.20.220 to Adopt: 1) the International Building Code, 2000 Edition of the International Code Council; 2) the International Property Maintenance Code, 2000 Edition of the International Code Council; 3) the International Mechanical Code, 2000 Edition of the International Code Council; 4) the National Electrical Code, 2002 Edition of the National Fire Protection Association; 5) the International ~`uel Gas Code, 2000 Edition. of the International Code Council; and 6) the International Residential Code, 2000 Edition of the International Code Council. ~ 2. Ordinance No. 2002-2003 -- Adopting KMC 13.10.015, Changing the ~~ . . . , Bail Schedule for Mlnor Offense Violat~ons to Reflect the One Adopted by the Municipality of Anchorage Instead of the State of Alaska's Bail Schedule. 3. Ordinaace No. 2003-2003 -- Increasing Estimated Revenues and Appropriations by ~32,000 in the General F`und and the Skateboard Park Capital Project Fund. ~,~~ ~, 4. Ordinance No. 2004-2003 -- Amending KMC 8.05 to Adopt the International Fire Code, 2040, First Printing With Amendments. 5. Resolutioa No. 2003-20 -- Objecting to Kenai Peninsula Borough Ordinance No. 2003-11 to Amend the Borough Sales Tax Code to Exempt a Portion of Gasoline and Diesel Fuels From Sales Tax. 6. Resolution No. 2043-21-- Transferring ~ 100,000 in the ARFF j SRE Capital Projects F~ind for Project Closeout. 7. Resolution No. 2003-22 -- Approving a Contract to North Star Paving & Construction, Inc. for the Project Entitled Basin View L.I.D. -- 2003 Dolchok Lane, Kim-N-Ang Court, and Cub Court for the Total Amount of $353,115.00. 8. Resolution No. 2003-23 -- Approving a Contract to Alaska Roadbuilders, Inc. for the Project Entitled Schooner Circle L.I.D. -- 2003 for the Total Amount of ~51,5b2.50. 9. Resolutioa No. 2003-24 -- Approving a Contract to Alaska Roadbuilders, Inc. for the Project Entitled Toyon Way L.I.D. -- 2003 for the Total Amount of ~ 120,269. 10. Resolution No. 2003-25 -- Supporting Senate Bill 189 That Would Rename the Kenai Courthouse the "Jonathan H. Link Courthouse." 11. Resolution No. 2003-26 -- Transferring ~36, 500 in the Airport Security Improvements Capital Project ~,ind for Preliminary Project Expenses. 12. *2003 L~quor License Contiauance -- REMOVAL OF PROTEST Alaskalanes, Iac. d/b/a Alaskalanes Bowling Center. ITEM E: COMMISSI4N / C011~ITTEE REPORTS 1. Council on Aging 2. Airport Commission 3. Harbor Commission 4. Library Commission 5. Parks & Recreation Commission 6. Planning 8~ Zoning Commission 7. Miscellaneous Commissions and Committees a. Beautification Committee b. Kenai Convention & Visitors Bureau Board c. Alaska Municipal League Report d. Kenai Chamber of Commerce ITEM F: MIHUTES 1. *Regular Meetinng of Apri116, 2003. 2. *Budget Work Session Notes of April 14, 2003 3. *Budget VVork Session Notes of April 15, 2003 ITEM G: ITEM H: ITEM I: ~~ 1. ~- ,2. ITEM J: ITEM K: 1. 2. 3. ITEM L: 1. 2. CORRESP~NDENCE OLD BUSIII~ESS NEW BUSII!~ESS Bills to be Paid, Bills to be Ratified Purchase Orders Exceeding $2,500 REPORT OF THE MAY~R ADMINISTRATION REPORTS City Manager Attorney City Clerk DISCUSSIOH Citizens (five minutes) Council F~ECUTIVE SESSION - None Scheduled ITEM M: ADJOURNMENT AGENDA KENAI CITY COUNCIL - REGULAR MEETING MAY 21, 2003 ?:00 P.M. KENAI CITY COUNCIL CHAMBERS http: f f v~~vvw.ci.kenai.ak.us ITEM A: CALL TO ORDER 1. Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. Consent Agenda *All items listed with an asterisk (*) are considered to be routine and non- controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a council member so requests, in which case the item will be removed from the consent agenda and considered in its normal sequence on the agenda as part of the General Orders. ITEM B: 1. ITEM C: ITEM D: SCHEDULED PUBLIC COMMENTS (10 minutes) Mt. View School/Fourth Grade Class -- Presentation of Class Project Video. REPORTS OF KPB ASSEMBLY, LEGISLATORS AND COUNCILS PUSLIC HEARINGS u l. Resolution Ho. Z003-27 -- Awarding a One-Season Lease (June 1, 2003 ~ ' to September 30, 2003) of Kena.i Dock Stations No. 2& 3 to R& J Seafood for the Seasonal Base Bid of ~21,000 Plus ~0.03 f Lb. Over 700,000 Lbs. ~~~~ ~, 2. Resolution No. 2003-28 -- Desig~ating Legal Administrative Assistant Sheryl Padilla as Deputy City Clerk. ITEM E: COMMISSION/C~MMITTEE REPORTS l. Council on Aging 2. Airport Commission 3. Harbor Commission 4. Library Commission 5. Parks & Recreation Commission 6. Planning & Zoning Commission 7. Miscellaneous Commissions and Committees a. Beautification Committee b. Kenai Convention & Visitors Bureau Board c. Alaska Municipal League Report d. Kena.i Chamber of Commerce ITEM F: MINUTES 1. *Regular Meefiinng of May 7, 2003. ITEM G: CORRESP~NDEN+CE ITEM H: OLD BUSI]1TFSS ITEM I: NE~V BUSINESS 1. Bills to be Paid, Bills to be Ratified 2. Purchase Orders Exceeding ~2,500 3. *Ordinance No. 2005-2003 -- Adopting the Annual Budget for the Fiscal Year Commencing July 1, 2003 and Ending June 30, 2004. 4. *Ordinance No. 2006-2003 -- Amending the 4fficial City Of Kenai Zoning Map to Change the Zoning District of Those Certa.in Lands Listed on Attachment A to "Education Zone." ~~( 5. Approval -- Assignment to Lease/Kenai Municipal Airport, Space #9, ~~~9 . . . . , Terminal Bu~lc~rig -- Dorothy A. Fischer, Inc., d/b/a Alaska s Best Travel and Dorothy A. Fischer, Individually; and Alaska's Best Travel and Tours, Inc., d/b/a Alaska's Best Travel and Dorothy A. Fischer, Individually. `~~ 6. / o~~C ~ 7. ~~'~'P~~~ ~ 8. ITEM J: ITEM K: 1. 2. 3. ITEM L: 1. 2. Approval -- Kena.i Recreation Center Partnering Agreement Between the Boys & Girls Clubs of the Kenai Peninsula and the City of Kenai. Approval -- Proposed Meeting Schedules for City Comrnissions, Committees, Boards and Council on Aging Approval -- Council on Aging By-Law Amendment REPORT OF THE MAYOR ADMIII~ISTRATION REPORTS City Manager Attorney City Clerk DISCUSSION Citizens (five minutes) Council FXECUTIVE SESSION - None Scheduled ITEM M: ` ADJOURNMENT ~~ KENAI BEAUTIFICATION COMMITTEE ~ ~ MAY 13, 2003 ~ 7~ M .00 P. . KENAI COUNCIL CHAMBERS AGENDA ITEM 1: ITEM 2: ITEM 3: a. b. ITEM 4: ITEM 5: a. ITEM 6: a. Committee CALL TO ORDER 8a ROLL CALL AGENDA APPROVAL APPROVAL OF MINUTES February 11, 2003 April 8, 2003 PERSONS SCHEDULED TO 8E HEARD OLD BUSINESS Discussioa -- Flower Bed Planning NEW BUSINESS Discussion -- Proposed Meeting Schedules for City Comrnission, s, Boards and Council on Aging. ITEM 7: REPORTS a. Committee Chair b. Parks & Recreation Director c. Kenai City Council Liaison ITEM 8: QUESTIONS AND COMMENTS ITEM 9: INFORMATI4N a. Parks & Recreation Commission Meeting Minutes of Apri13, 2003. b. City Council Action Agenda of April 2 and 16, 2003. ITEM 10: ADJOURNMENT KENAI BEAUTIFICATION COMMITTEE MAY 13, 2003 ?:00 P.M. KENAI COUNCIL CHAMBERS CHAIRPERSON MARILYN DIMMICK, PRESIDING M~NUTES ITEM 1: CALL TO ORDER 8~ ROLL CALL Cha.irperson Dimmick called the meeting to order at 7:Ob p.m. and the roll was confirmed as follows: Members Preseat: Dimmick, Rogers, Nelson, Brown Members Absent: Seymour Others Present: Director Frates, Contract Secretary Roper (3 students from the KCHS Government class), Sharon Hatch (interested in the Committee~ ITEM 2: AGENDA APPROVAL There were no additions to the agenda. The agenda was approved as presented. ITEM 3: APPROVAL OF MINUTES 3-a. February 11, 2003 3-b. Apri18, 2003 MOTION: Committee Member Brown MOVED to approve the minutes of February 11 and Apri18, 2003 and Committee Member Nelson SECONDED the motion. There were no objections. SO ORDERED. ITEM 4: PERSONS SCHEDULED TO BE HEARD -- None. ITEM 5: OLD BUSINESS 5-a. Discussion -- Flower Bed Planniug The Committee discussed the various flowerbeds and the types of flowers to plant in each. A list was provided to Frates so the plants could be ordered next week. Discussion also took place on the May 31 st planting day and the members agreed to bring side dishes to go v~rith the hot dogs, hamburgers and beverages provided by the City. ITEM b: NEW BUSINESS The students were excused at 8:25 p.m. ,, ~ 6-a. Discussion -- Pro osed Meetin Schedules for Ci Commission p g tY ~ Committees, Boards and Council on Aging. Frates explained the purpose of the meeting schedule change and advised that special meetings could be held as necessary. After discussion, the Committee requested a meeting be held in September to critique the summer's planting and to discuss any problems encountered and then resume meetings in February, March, April, May and June. Discussion took place on work sessions and informal meetings. Frates and Roper advised it was being proposed work sessions will need to be approved by the City Clerk as they have to be advertised. Discussion took place on the length of the meeting and Roper advised the Committee they could have taken care of the agenda items, adjourned then gone right into a work session to discuss the flowers in order for the guests to leave earlier if they wanted. ITEM 7: REPORTS ?-a. Committee Chair -- Dimmick reported: • She spoke with Karolee Hansen who advised her she would be unable to participate on the Committee but would be available to help plant on May 31 st, • Sharon Hatch attended the meeting, as she is interested in the Committee. ?-b. Parks 8~ Recreation Director -- Frates reported: • Four summer hires are on board and the rema.ining will be in place by June 2nd, • Flyers for the May 31 st volunteer planting day was provided to members. Public service announcements and newspaper ads have been placed. ?-c. Kenai City Council Liaison -- No report. ITEM 8: QUE3TIONS. AND C4MMENTS Brown asked if she could come to the greenhouse a few days prior to May 313t in order to group the various plants together for the different locations and Frates stated his approval. ITEM 9: INFORMATION 9-a. Parks & Recreation Commission Meeting Minutes of Apri13, 2003. 9-b. City Council Action Agenda of Apri12 and 1 b, 2003. BEAUTIFICATION COMMITTEE MEETING MAY 13, 2003 PAGE 2 ITEM 10: ADJOURNMEHT The meeting adjourned at 9:05 p.m. Minutes recorded and transcribed by: Barbara Roper, Contract Secretary BEAUTIFICATI~N COMMITTEE MEETING MAY 13, 2003 PAGE 3 ~ .~ ~ ~ ~ 1~ • • 210 FIDALGO AVE., SUITE 200 KENAi, ALASKA 99611-7794 TELEPHONE 907-283-7535 FAX 907-283-3014 ~ MEMORANDUM T0: Members of City of Kenai Commissions, Committees and Boards FROM: Carol L. Freas, City Clerk DATE: May 27, 2003 RE: APPROVED KENAI CITY COUNCIL POLICY FOR CONIMISSlON, COMMIT TEE, BOARD AND CO UNCIL ON A GING MEETINGS AND WORK SESSIONS ) Attached is a copy of the new meeting schedule policy which was unanimously approved at the May 21, 2003 City Council meeting. The new meeting schedule will take effect on July 1, 2003. If you have any questions, please call me at 283-8231. ~~~ I I . ,992 clf Attachment KEHAI CITY COUHCIL POLICY FOR CO~ISSION, CO~ITTEE, $OARD AHD COUNCIL ON AGING 11~EETIHGB AHD WORK SESSIOH3 In consideration of constraints in the Fiscal Year 2404 budget, direction is given as follows: Meetia~r ~chedulea: 1. Library, Harbor, Parks 8a Recreation and Airport Commissions shall meet bi- monthly. 2. Beautification Committee shall meet January through May. 3. Council on Aging shall meet bi-monthly at the Kenai Senior Center. 4. Planning & Zoning Commission and the Personnel Arbitration Board is exempted from this bi•monthly meeting directive. 5. Commissions, committees, boards and the Council on Aging may, with City Clerk's approval and notification of Counci~ and City Manager, hold special meetings ~for a specific purpose~ in their alternate / off-months on an as-needed basis. b. All conunission, comrnittee and board meetings (except Council on Aging) will be held at Kenai City Hall and begin at 7:00 p.m. 7. Any additional commissions, committees, or boards formed will be set and incorporated into the following meeting schedule by the City Council. Miuutea/Meetia~ Rocordia~: 8. Excepting the Planning & Zoning Commission, responsibility of taking notes and electronically recording the commission, committee, board meetings, falls to the department liaison (staff inember) to the specific meeting group. 9. Sumrnary minutes will be produced by the ~ity Clerk from the department liaison notes and provided to the City Council as official records of the meetings. 10. Electronic recordings of the meetulg group, except the Planning & Zoning Commission, shall be kept for two years. 11. Planning & Zoning Commission meeting recordings shall continue to be kept for six years. Work Seaaiona: 12. Commission, committees and boards shall receive the City Clerk's approval to hold work sessions to be held on a date other than that of a regularly scheduled meeting or at a tune immediately pnor to a regularly scheduled meeting, i.e. a 6:00 p.m. work session before a 7:00 p.m. meeting. 13. Work sessions may be held without the City Clerk's approval if they occur on the night of a regularly scheduled meeting at or after the tune of the regularly scheduled meeting. 14. During work sessions, only items on the meeting's agenda may be discussed and no formal actions may be taken. 15. All commission, committee and board meetings must be given appropriate public notice. Schedules for all City of Kenai commissions, committees, boards and Council on Aging meetings are as follows: Comtazissioa/ Committee / Board Mee 8chedule lldee ' Months Plannin & Zonin Commission '1'wice monthl Janu throu December Lib Commission Harbor Commission Council on A ' Bi-monthl Bi-monthl Bi-monthl Feb., A ril, June, Au . Oct., Dec. Jan., Mar., Ma , Jul , Se t., Nov. Jan., Mar., Mav, Jul , Se t., Nov. Beautif ication Committee Five months Feb., Mar., A ril, Ma , June Par~s 8a Recre~tion Coaunission ' Bi-monthl Jan., Mar., Ma Jul Se t., Nov. ort Commission Bi-monthl Feb., A', June, Au . Oct., Dec. EFFEC~'IVE: This policy shall take effect on July 1, 2003 and remain in effect until modified by the Kenai City Council. Approved by the Kenai City Council on the 21gt day of May, 2003. PARKS 8~ RECREATION COMMISSION 1~ 1 Meets First Thursday January, March, May, July, September and November ~~ Kenai City Council Chambers ~ 7:00 p. m. Commissioner Name and Address Home Phone Business Phone Email Address Term Ends Richard Hultberg P.O. Box 545 Kenai, AK 99611 283-3017 2006 Dale Sandahl 4560 Kenaitze Court Kenai, AK 99611 283-3238 2005 Mike Baxter 1619 Toyon Way Kenai, AK 99611 283-6186 283-7133 mikb c~;webtv.net or enoilb r~~kenai. net 2006 Kelly Gifford 312 Rogers Road Kenai, AK 99611 283-7251 283-3054 2004 **Jack Castimore 2775 Watergate Way Kenai, AK 99b 11 283-4609 2004 Vacant 2005 Kendra Y. Steiner P.O. Box 2518 Kenai, AK 99611 283-7799 kenge 11 allthat(~1lhotmail.com 2006 Councilwoman Pat Porter 116 Deepwood Court Kenai, AK 99611 283-4348 ,~ustpat44~c~hotmail.com *Chair **Vice-Chair (5/29/2003)