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HomeMy WebLinkAbout2004-02-05 Parks & Recreation Packet SPECIAL MEETING KENAI PARKS/~ RECREATION COMMISSION FEBRUARY 5, 2004 CITY HALL COUNCIL CHAMBERS 7:00 P.M. AGENDA ITEM 1: ITEM 2: ITEM 3: ITEM 4: CALL TO ORDER/~ ROLL CALL AGENDA APPROVAL OLD BUSINESS Discussion-- Multipurpose Facility 1. Reviewin§, Prioritizin§ Su§§ested Needs/Updates to Facility with Recommendation. 2. Summer USe Schedule ADJOURNMENT KENAI MULTI-PURPOSE FACILITY Possible Upgrades For AWG 2006 January 28, 2004 OPTION #1 - Portable Bleachers & Elevated Platform This option is the most inexpensive route that could possibly be undertaken and yet accommodate the 2006 Arctic Winter Games. Bleacher space would accommodate 300 to 400' people and be slightly elevated in order to increase rink visibility. No significant impact on operational costs would be realized other than routine cleaning and maintenance. Cost Est. Portable Bleachers Spectator Netting Elevated Area (wood) Total $39,500 $30,000 3,000 6,500 KENAI MULTI-PURPOSE FACILITY Possible Upgrades For AWG 2006 January 28, 2004 OPTION #2 - Radiant Heat, Security Cameras (and Option #1) This option not only accommodates the spectator space needed for the 2006 Arctic Winter Games, but also satisfies a very important aspect for the AWG National Committee, i.e., comfort of athletes, via radiant heat above the player's boxes. Radiant heat could also be added to the spectator area along with a temporary wind-screen. Security cameras could also be installed to deter vandalism at the facility. Although this has not been a huge problem, cameras may help deter future problems and perhaps add an element of safoty. Although more discussion and exploration is warranted with regard to satisfying the ventilation issue (condensation, dripping, etc.), there is a good chance that simply removing more exterior panels (both high and Iow) may drastically improve the situation, however, will not eliminate the problem altogether. Spraying the interior beams with a recommended material may also help. Kodiak's outdoor rink relies exclusively on passive ventilation (all four sides open down Iow and up high coupled with a roof vent). To date they have only experienced very minor problems with condensation. However, they have only been in operation since early December, thus, it may be too early to draw any solid conclusions. Certain exterior panels could be removed this season (pending budget constraints) and ventilation monitored throughout this spring and fall. No significant operational costs would be realized, except for occasional maintenance of the radiant heat & security cameras. The security camera recorder is mostly self-sufficient except staff time to review tapes when needed. Routine maintenance and materials for heaters and camera equipment is estimated at $2,000 annually. Cost Estimates: Option #1 $39,500 Radiant Heat 40,000 Security Cameras 10,000 TOTAL $89,,500 KENAI MULTI-PURPOSE FACILITY Possible Upgrades For AWG 2006 January 28, 2004 OPTION #3 - Temporary Spectator/Lobby Area (and Option #2) This option provides all the amenities of option #2, plus a temporary, semi- enclosed spectator area. Construction could comprise of removable wood panels that could be erected on an as needed basis. This would primarily allow for comfort of spectators by providing a sheltered area. Project could be done less expensively if only frame construction was used in conjunction with tarps. The disadvantage of this type of temporary construction, if designed for repeated use, is the staff time required for set-up and lack of storage while not in use. Based on the premises of a temporary use, a sprinkler system would not be required. Operational costs would increase slightly for repair and maintenance work, including periodic replacement of tarps. Personnel costs to install and remove panels on an as needed basis would be the largest cost. Presently, there is no protected area to store this type of set-up. item Cost Estimate Option No. 2 $89,500 Temporary Construction 15,000 TOTAL COST $104,000 KENAI MULTI:PURPOSE FACILITY Possible Upgrades For AWG 2006 January 28, 2004 OPTION #4- Permanent Lobby/Spectator Area (ends of facility open for 24hr. access) The permanent area, based on current design drawings as submitted by Architects Alaska/Klauder & Company Architects, Inc., is approximately 8,000 sq. ff. The option provides the greatest degree of comfort for both players and spectators since the area would be a heated environment. The addition not only enhances the architectural appearance of the facility, but also provides a functional area for the 2006 AWG and beyond. The 8,000 sq. ft. may be excessive and could possibly be scaled back to around 4,000 sq. ft., in which case the warming shacks could be placed under the bleacher area. A substantial cost savings would probably be realized going this route instead. The concessions and skate rental counter space could be moved against the walls or even moved to a different location altogether (newly constructed area along the south east end of building). The bleachers would be elevated and permanently installed during the construction phase. Access to the rink would remain open 24 hours via the ends of the facility. The lobby and spectator area would subsequently be locked and secured during after-hour use. Condensation on the dasher board glass directly facing the bleachers would be controlled via radiant heat and passive ventilation would be used to help control rink condensation. (a dehumidification system would only operate effectively if the facility were entirely enclosed). The disadvantage of this option is naturally the associated costs, both construction and operations. If the City were to continue contracting out ice maintenance services, an additional $1,000 to $2,000 per month could be realized primarily due to extra staffing and janitorial. Additional utility costs would be realized at approximately $1,000 per month. Cost Estimates: Perm. Const. $1,600,000 Sprinkler System 80,000 Radiant Heat 40,000 Security Cameras 10,000 TOTAL $1,730,000 KENAI MULTI-PURPOSE FACILITY Possible Upgrades For AWG 2006 January 28, 2004 OPTION #5 - Permanent Lobby/Spectator Area and Fully Enclosed This option includes a fully enclosed facility and is obviously the most expensive option. Controlled access (for fee collection purposes), reliable ice, increased control over ice maintenance costs and condensation problems are some of the advantages of a fully enclosed facility, however, not without a price. A permanent enclosure would require not only a dehumidification system, but also some form of mechanical ventilation for the entire rink area, thus increasing utility costs as well. Aside from additional utility costs, a fully enclosed facility could eliminate after- hour use of the facility and severely limit summer use unless staffed. Personnel and maintenance costs throughout the winter would increase whereby higher ice fees would be warranted. However, a facility of this nature would also open up programming opportunities for the community, e.g., tournaments, Learn to Skate Programs, etc. More time and analysis would need to be given to staffing requirements and maintenance expenses based on this type of operation and whether or not the ice maintenance is treated separately or performed in-house. Cost estimates on staffing and maintenance could be developed as needed. Items Cost Estimates Permament Construction $2,000,000 Mechanical Ventilation 150,000 Sprinkler System Dehumidifier Radiant Heat (player's box) Security Cameras 80,000 70,000 15,000 10,000 TOTAL COST $2,325,000