HomeMy WebLinkAboutResolution No. 2024-13KENAI
CITY OF KENAI
RESOLUTION NO. 2024-13
Sponsored by: Administration
A RESOLUTION AUTHORIZING A CONTRACT AWARD AND CORRESPONDING PURCHASE
ORDER FOR LIBRARY MATERIALS.
WHEREAS, the City solicited competitive proposals for Library Material Vendor Services for an
approximately three-year term of April 6, 2024 through April 5, 2027, with the option to extend for two
consecutive one-year terms by mutual consent of both parties; and,
WHEREAS, the City received a single proposal from Ingram Library Services LLC; and,
WHEREAS, a committee of four City employees evaluated the proposal based on evaluation criteria
including the proposer's experience and qualifications, service abilities. available resources, contractor
availability, methodology and approach, and cost; and,
WHEREAS, the summary of proposal points received from the four evaluators are as follows:
Name Score
Ingram Library Services LLC 362
WHEREAS, the Administration recommends awarding a contract to Ingram Library Services LLC for a
term of three years beginning April 6, 2024, with the option to extend for up to two consecutive one-year
terms with mutual consent of both parties.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA:
Section 1. That the City Manager is authorized to execute a contract award and corresponding
purchase order to Ingram Library Services in the amount of $12,000 for the remainder of FY 2024;
and $50,000 for each full fiscal year for the remainder of the agreement subject to the annual
appropriation of funds.
Section 2. That upon mutual consent of the City and Ingram Library Services LLC, the City Manager
may extend the contract for two consecutive one-year terms.
Section 3. That this Resolution takes effect immediately upon
PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, TKS 3RD DAY,
EST:
Michel M. S er, J MC, City Clerk
Approved by Finance: -
New Text Underlined; [DELETED TEXT BRACKETED]
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City of Kenai 1 210 Fidalgo Ave, Kenai, AK 99611-779A 1907.283.75351 www.lcenaixity
MEMORANDUM
TO: Mayor Gabriel and Council Members
THROUGH: Terry Eubank, City Manager
FROM: Katja Wolfe, Library Director
DATE: March 25, 2024
SUBJECT: Resolution 2024-13 Library Materials Vendor Service RFP
On February 28, 2024, the City of Kenai solicited proposals for Library Material Vendor Services
and received a single proposal from Ingram Library Services LLC.
A committee of City employees evaluated the proposal based on evaluation criteria, including
the proposer's experience and qualifications, service abilities, available resources, contractor
availability, methodology and approach, and cost.
The summary of proposal points received from the four evaluators are as follows:
Name Score
Ingram Library Services LLC 362
The administration recommends awarding a contract to Ingram Library Services LLC for a term
of three years beginning April 6, 2024, with the option to extend for up to two consecutive one-
year terms with mutual consent of both parties. Upon approval by the City Council, the City
Manager would enter into an agreement with Ingram Library Services LLC, and a purchase order
would be issued for $12,000 for the remainder of FY 2024 and $50,000 for each full fiscal year
for the remainder of the agreement subject to the annual appropriation of funds.
Your consideration is appreciated.