HomeMy WebLinkAbout2004-06-03 Parks & Recreation PacketSPECIAL KENAI PARKS & RECREATION COMMISSION
JUNE 3, 2004
CITY HALL COUNCIL CHAMBERS
7:00 P.M.
AGENDA
ITEM 1'
CALL TO ORDER & ROLL CALL
ITEM 2'
AGENDA APPROVAL
ITEM 3'
OLD BUSINESS
Discussion -- Summer Flea Market/Multipurpose Facility
ITEM 4:
NEW BUSINESS
Discussion -- Frisby Golf/East End Trail Proposed Extension
ITEM 5:
ADJOURNMENT
PLEASE CONTACT U,S IF 'YOU W]:LL NOT BE ABLE
TO ATTEND THE MEETIN6,:
CAROL-- 283-8231
BOB -- 283-3692
OR,
CITY OF KENAI
210 Fidalgo Ave
Kenai, Alaska 99611
DR,
REQUEST FOR PROPOSAL
Flea Market Management
I. PROJECT
Flea Market Management at Multi-Purpose Facility
II.
PROJECT MANAGER
Bob Frates, Parks & Recreation Director
City of Kenai
210 Fidalgo Ave
Kenai, Alaska 99611
Telephone: (907) 283-3692
III. BACKGROUND
The City of Kenai is requesting proposals in order to contract for the management and
administration of a summer Flea Market located at the Kenai Multi-Purpose Facility.
The Multi-Purpose Facility is owned by the City of Kenai and is located at 9775 Kenai
Spur Highway.
The facility is a covered metal structure (three sides and a roof) with a total square
footage of approximately 28,000 sq. f. Facility contains a large parking area, concrete
floor space, lights, restrooms, and storage units. Floor space for booth set-up is
approximately 17,000 sq. ft.
..
The City would like to receive proposals for the right to market, manage, and administer
a summer flea market. All interested parties, including community clubs, service
organizations, firms and businesses am encouraged to submit proposals. No Person
shall be exCluded on the basis Of race, color, religion, sex, age, national origin or-
disabilities.
IV.
SCOPE OF SOLICITATION
The City wishes to encourage creative proposals, however, the following are
requirements for this solicitation'
a. At a minimum, the flea Market shall be conducted on one Saturday per month
from July 2004 through September 11th, 2004. Additional days and/or hours
may be implemented by Permittee with advance permission by the City.
b. Permittee shall have full responsibility for administering this program,
including, but not limited to, marketing, managing, and supplying ali material,
supplies, and labor.
c. All local, State and Federal laws governing the selling of goods, wares, or
merchandise shall be followed, including taxation.
d. Guns, ammunition, weapons, knives, animals, and adult material
(pornography) are prohibited.
e. Permittee shall have responsibility for removal of refuse, keeping the facility
clean during, and for keeping restrooms sanitized and stocked.
f. Personnel furnished by the Permittee will be volunteers or employees of
Permittee. If using employees, Permittee shall carry (and provide proof of)
workmen's compensation insurance as required by Alaska law for such
employees.
Vm
DURATION OF CONTRACT
The term of this contract will be one summer season July 2004 through September 11,
2004 and may be extended for additional one-season terms by mutual written consent
of the City and the Permittee.
In the event of a summer hockey clinic, the rink would be unavailable for flea market
use for approximately a two-week period.
VI.
MINIMUM ACCEPTABLE BID:
The following will be the minimum acceptable rent for the use of the Multi-Purpose
Facility:
$30.00 per hour
VII.
PROPOSAL SUBMISSION REQUIREMENTS
ao
Proposals will be received until 5 p.m. local time on June 25, 2004 and must
be delivered to:
City of Kenai
Attn' City Manager
210 Fidalgo Ave.
Kenai, Alaska 99611
b. The Permittee must submit one original written proposal in a sealed envelope,
which is clearly marked on the outside with the Bidder's name and the
following label'
"FLEA MARKET PROPOSAL''
c. No late, telegraphic, or faxed bid proposals will be accepted. When
received by the City, all proposals become the property of the City.
When opened, ali proposals and supporting documents and
statements become public information.
d. An outline of the Permittee's background and examples of previous
work related experience or community service projects.
e. A recommended workPlan, including but not limited to, organizational
capacity, proposed flea market dates and times, booth space sizes and
fees, vendor registration process, policy, and advertising.
VIII.
EVALUATION OF PROPOSALS
ae
The City may award a joint proposal of two or more entities or award
more than one proposal. For example, two proposers could each get
the right to operate one weekend per month.
IX. REJECTION OF PROPOSALS
The City reserves the right to reject any or all bid proposals and waive any
defects when in its opinion such rejection or waiver will be in the best interest of
the City. To be awarded the contract, the proposed Permittee must demonstrate
to the satisfaction of the City the experience, ability, and resources to perform the
contract. The right is reserved by the City to re-advertise for bid proposals if
such action is desired by the City.
"village with a past, Cit9 with a l- tlt
KENAI PARKS & RECREATION DEPARTt
210 Fidalgo Avenue, Kenai, AlaSka 99611,~
Telephone: 907-283-3692/FAX: 907-283-3693
lllll. ALASKA
MEMORANDUM
TO-
FROM:
Parks & Recreation Commission Members
Robert J. Frates, Parks & Recreation Director '~
DATE: May 26, 2004
Summer Flea Market & East End Trail-
Proposed Extension
Administration did not receive any proposals for the Summer Flea Market. However,
this project has tremendous potential and should continue to be pursued. I have revised
the proposal in order to provide greater flexibility. Please review the attached proposal
and provide comments as necessary at our June 3, 2004 Special Meeting.
Additionally, a map indicating a proposed East End Trail extension is included. Max
Best (Kenai Peninsula Borough, Planning Departmem) has indicated that obtaining a trail
easement through the Borough property shouldn't be an issue. The bigger issue,
however, is obtaining a wetland permit if the trail does in fact encompass wetlands. I will
be walking the proposed route in the next couple days and hopefully gain a better idea
with respect to wetlands. If you have an interest in joining me, please call me and we'll
set it up.
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