HomeMy WebLinkAbout2004-09-02 Parks & Recreation PacketKENAI PARKS & RECREATION COMMISSION
SEPTEMBER 2, 2004
CITY HALL COUNCIL CHAMBERS
7:00 P.M.
AGENDA
ITEM 1'
ITEM 2:
ITEM 3:
ITEM 4:
ITEM 5'
a,
ITEM 6:
a.
ITEM 7:
ae
ITEM 8:
ITEM 9:
ITEM 10:
ITEM 11'
CALL TO ORDER & ROLL CALL
AGENDA APPROVAL
APPROVAL OF MEETING SUMMARY -- August 5, 2004
PERSONS SCHEDULED TO BE HEARD
OLD BUSINESS
Discussion-- Section 36/Public Purpose Parcels
Discussion -- Section 36/Sport Fields .......................
Discussion -- Flea Market Proposal
NEW BUSINESS
Discussion-- Multipurpose Facility Helmet Policy
REPORTS
Commission Chair
Director
City Council Liaison
COMMISSION QUESTIONS & COMMENTS
PERSONS PRESENT NOT SCHEDULED TO BE HEARD
INFORMATION
Council Action Agendas of August 4 and 18, 2004.
Municipal Park Trail/Fish & Wildlife Project
Kenai City Council Policy for Commission, Committee, Board and Council
on Aging Meetings and Work Sessions.
ADJOURNMENT
PLEASE CONTACT US IF YOU WILL NOT BE ABLE
TO ATTEND THE MEETIN6:
CAROL -- 283-8231
BOB -- 283-3692
OR,
KENAI PARKS/h RECREATION COMMISSION
AUGUST 5, 2004
CITY HALL COUNCIL CHAMBERS
7:00 P.M.
AGENDA
ITEM 1'
CALL TO ORDER/k ROLL CALL
ITEM 2:
AGENDA APPROVAL
ITEM 3:
APPROVAL OF MEETING SUMMARY-- July 1, 2004
ITEM 4:
PERSONS SCHEDULED TO BE HEARD
ITEM 5:
OLD BUSINESS
Discussion -- Boys & Girls Club Presentation
Discussion -- Flea Market
ITEM 6-
NEW BUSINESS
Discussion-- Project Status Report
ITEM 7:
REPORTS
Commission Chair
Director
City Council Liaison
ITEM 8:
COMMISSION (~UESTIONS/h COMMENT,S,,,
ITEM 9:
PERSONS PRESENT NOT SCHEDULED TO BE HEARD
ITEM 10:
INFORMATION
Council Action Agendas of July 7 and 21, 2004.
Beautification Committee Meeting Summary of July 13, 2004.
Recreation Center User Report (Boys & Girls Club)
Disk Golf Agreement
ITEM 11:
ADJOURNMENT
KENAI PARKS ~ RECREATION COMMISSION
AUGUST 5, 2004
CITY HALL COUNCIL CHAMBERS
7:00 P.M.
CHAIR RICHARD HULTBERG, PRESIDING
MEETING SUMMARY
ITEM 1:
CALL TO ORDER/k ROLL CALL
Chair Hultberg called the meeting to order at approximately 7'05 p.m. The roll was
confu-med as follows:
Commissioners Present:
Commissioners Absent:
Others Present:
R. Hultberg, D. Sandahl, M. Baxter, R. Mills, and J.
Castimore
K. Steiner and T. Wemer-Quade
Council Member Rick Ross and Parks & Recreation Director
Bob Frates
ITEM 2.
AGENDA APPROVAL
There were no changes and the agenda was approved as presented.
ITEM 3:
APPROVAL OF MEETING SUMMARY -- July 1, 2004
Commissioner Baxter suggested a clarification be made relating to the July 1 meeting
summary, i.e. the East End Trail expansion is through the wetlands and the disk golf
project is to be placed in the established East End Trail area. The meeting summary
was approved as presented.
ITEM 4:
PERSONS SCHEDULED TO BE HEARD -- None.
ITEM $: OLD BUSINESS
Discussion -- Boys & Girls Club Presentation
Frates referred the Recreation Center User Statistics which were included in the packet
and asked for questions. Commissioner Baxter inquired about user numbers and the
methodology by which patrons are counted and how that compares to previous years.
Frates reported he though the methodology was probably similar to the method
currently being used. Frates stated the number always seem to fluctuate from year to
year, but felt overall, user numbers are comparable to prior years.
Discussion -- Flea Market
Frates explained he was not necessarily sure why the response was low related to the
flea market proposals, considering some interest was perpetuated from the front page
newspaper coverage.
Discussion followed as to why there was a low response and ways to attract more
interest, possibly by changing some of the written language. Frates stated, some
.
/
comments he received were the lack of highway frontage and the fact groups have
limited resources. Commission members felt those were minor reasons. Council
Member Ross suggested lessening of restrictions and soliciting the proposals during
the winter may assist in attracting interest.
MOTION:
Commissioner Sandahl MOVED to request administration to bring back a revised
proposal in September for a recommended October advertising. Commissioner
Castimore SECONDED the motion. There were no objections. SO ORDERED.
ITEM 6: NEW BUSINESS
Discussion-- Project Status Report
Frates referred to the Project Status Report included in the packet and updated the
Commission of activities related to Municipal Park and Section 36 projects, along with
two grant opportunities, including LWCF and Alaska Recreation Trails grants.
Commission comments included:
Castimore suggested one-hour parking along South Forest Drive during
dip net season due to parking congestion.
· Hultberg stated he felt Municipal Park is a disgrace and there are beetle
kill trees that could be removed along with brush clearing. He asked why more care
couldn't be taken with tree removal, clearing and picnic tables.
· Sandahl suggested the Section 36 development be the Commission's first
priority as he felt grants should be pursued for both the Section 36 project and
Municipal Park maintenance.
Council Member Ross suggested the Commission work with the user groups, along
with scheduling a work session with council to discuss both issues. Sandahl restated
his desire the Section 36 project be a first priority and Municipal Park the second, but
seek funding for both projects. He noted, this information should be relayed to council
as well. Ross suggested the Commission meet with the user groups on an individual
basis to seek specific information related to design, use, and resources.
MOTION:
Commissioner Sandahl MOVED to recommend Section 36 be the Commission's first
priority and Municipal Park the second, but that grants be actively pursued for both
areas and the Commission meet with individual user groups beginning in September.
Commissioner Baxter SECONDED the motion.
VOTE:
[ Hultber§ [Yes [ Sandahl [Yes I Baxter ]Yes
PARKS & REC~ATION COMMISSION MEETING
AUGUST 5, 2004
PAGE 2
Mills Yes Castimore Yes . Wemer-Quade!
Steiner Absent ..... ]
Absent
,]
MOTION PASSED UNANIMOUSLY.
ITEM 7: REPORTS
·
Commission Chair-- No report.
7-b. Director -- Frates reported the helmet ordinance was passed by council.
During the council/public hearing discussion, helmet use at the Multipurpose Facility
and Skate Park was questioned. The issue will be placed on the Commission's
September agenda. He also updated the Commission on the South Spruce Street
Wetland Project, dip net fishery, cemetery and gazebo project, and disk golf at East
End Trails.
7-¢. City Council Liaison -- Ross reported on the helmet ordinance and that
the Commission will most likely be discussing helmet issues at the multipurpose
facility and skateboard park.
ITEM 8:
COMMISSION (~UESTIONS Ih,COMMENTS
Commissioner Castimore suggested the changes at the cemetery not get too fancy and
that other shapes and structures could accomplish the same thing. The important thig
is the wishes of Frank Getty be fulfilled, i.e. a place to sit and reflect.
ITEM 9:
P~'-~SONS PRESENT NOT SCHEDULED TO BE HEARD
ITEM 10: INFORMATION.
10-a.
10-b.
lO-c.
lO-d.
Council Action Agendas of July 7 and 21, 2004.
Beautification Committee Meeting Summary of July 13, 2004.
Recreation Center User Report (Boys & Gifts Club}
Disk Golf Agreement
ITEM 11:
ADJOURNMENT
The meeting concluded at approximately 9'00 p.m.
Meeting summary prepared by:
Carol L. Freas, City Clerk
PARKS & REC~ATION COMMISSION MEETING
AUGUST 5, 2004
PAGE 3
CITY OF-KENAI O"4t
210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-7794
TELEPHONE 907-283-7535
FAX 907-283-3014 ~
1~92
Memorandum
Date:
To:
From:
August 10, 2004
Kenai Parks & Recreation Commission
Kenai Planning and Zoning Commission
Kim Howard, Assistant to City Manager~
Section 36 Public Purpose Parcels
In 1980 the City received a deed from the State of Alaska that includes Borough parcel #043-
010-38, #043-010-33 and #043-010-34 in Section 36, as shown on the attached map. Also
included is a conceptual drawing for a park for the properties that has been provided by the Parks
and Recreation Director.
KMC 22.05.050 states, "Whether land shall be acquired, retained, devoted, or dedicated to a
public use shall be determined by ordinance which shall contain the public use for which said
property is to be dedicated, the legal description of the property, and the address or a general
description of the property sufficient to provide the public with notice of its location."
Please review the attached and make a recommendation as to whether the parcels are needed for
a public purpose or if they can be sold. The recommendations of the Commissions will be
forwarded to the Council along with an ordinance for introduction.
Bob Fratesl Parks and Recreation Director
Attachments
0
ii
ii
KENAI. ALASKA
"gil/a21e with a P~t, ~i~ with a ?~t~re"
210 Fidalgo Avenue, Kenai, Alaska 99611-7794
Telephone: 907-283-3692 /FAX: 907-283-3693
MEMORANDUM
To: Parks & Recreation Commission
From: Robert J. Frates, Parks & Recreation Director
Date: August 26, 2004
RE: Flea Market Draft Proposal
Attached is a draft proposal for the Flea Market Managemem at the Multi-Purpose Facility. We
can review the revisions at our next regularly scheduled meeting and revise as needed. However,
the attempt was to make the proposal less restrictive and hopefully more appealing to prospective
operators. Your ideas and feedback would be greatly appreciated.
Attachment
CITY OF KENAI
210 Fidalgo Ave
Kenai, Alaska 99611
REQUEST FOR PROPOSAL
Flea Market Management
I. PROJECT
Flea Market Management at Multi-Purpose Facility
I1.
PROJECT MANAGER
Bob Frates, Parks & Recreation Director
City of Kenai
210 Fidalgo Ave
Kenai, Alaska 99611
Telephone: (907) 283-3692
III. BACKGROUND
The City of Kenai is requesting proposals in order to contract for the management and
administration of a summer Flea Market located at the Kenai Multi-Purpose Facility.
The Multi-Purpose Facility is owned by the City of Kenai and is located at 9775 Kenai
Spur Highway.
The facility is a covered metal structure (three sides and a roof) with a total square
footage of approximately 28,000 sq. ft. Facility contains a large parking area, concrete
floor space, lights, restrooms, and storage units. Floor space for booth set-up is
approximately 17,000 sq. ft. Flea Market organizers typically charge vendors a fiat rate
based on size of their booth space.
The City would like to receive proposals for the right to market, manage, and administer
a summer flea market. All interested parties, including community clubs, service
organizations, firms and businesses are encouraged to submit proposals. No Person
shall be excluded on the basis of race, color, religion, sex, age, national origin or
disabilities.
IV. SCOPE OF SOLICITATION
The City wishes to encourage creative proposals, however, the following are
requirements for this solicitation'
a. Permittee shall have full responsibility for administering this program,
including, but not limited to, marketing, managing, and supplying all material,
supplies, and labor.
b. All local, State and Federal laws governing the selling of goods, wares, or
merchandise shall be followed, including taxation.
c. Guns, ammunition, weapons, knives, animals, and adult material
(pornography) are prohibited.
d. Permittee shall have responsibility for keeping the facility clean and keeping
restrooms sanitized and stocked throughout event.
e. Personnel furnished by the Permittee will be volunteers or employees of
Permittee. If using employees, Permittee shall carry (and provide proof of)
workmen's compensation insurance as required by Alaska law for such
employees.
Vm
DURATION OF CONTRACT
The term of this contract will be one summer season (June through August 2005) and
may be extended for additional one-season terms by mutual written consent of the City
and the Permittee.
In the event of a summer hockey clinic, the rink would be unavailable for flea market
use for approximately a two-week period.
VI. MINIMUM ACCEPTABLE BID:
The following will be the minimum acceptable rent for the use of the Multi-Purpose
Facility:
$20.00 per hour
VII.
PROPOSAL SUBMISSION REQUIREMENTS
a. Proposals will be received until 5 p.m. local time on and must
be delivered to'
City of Kenai
Attn: City Manager
210 Fidalgo Ave.
Kenai, Alaska 99611
b. The Permittee must submit one original written proposal in a sealed envelope,
which is clearly marked on the outside with the Bidder's name and the
following label:
"FLEA MARKET PROPOSAL"
c. No late, telegraphic, or faxed bid proposals will be accepted. When
roceived by the City, all proposals become the property of the City.
When opened, all proposals and supporting documents and
statements become public information.
d. An outline of the Permittee's background and examples of previous
work related experience or community service projects.
e. ^ recommended workplan, including but not limited to, organizational
capacity, proposed flea market dates and times, booth space sizes and
fees, general policy, and advertising.
VIII. EVALUATION OF PROPOSALS
ao
The City may award a joint proposal of two or more entities or award
more than one proposal. For example, two proposers could each get
the right to operate one weekend per month.
IX. REJECTION OF PROPOSALS
The City reserves the right to reject any or all bid proposals and waive any
defects when in its opinion such rejection or waiver will be in the best interest of
the City. To be awarded the contract, the proposed Permittee must demonstrate
to the satisfaction of the City the experience, ability, and resources to perform the
contract. The right is reserved by the City to re-advertise for bid proposals if
such action is desired by the City.
KENAI. ALASKA
"gillaye with a la. st, with a ? ture
210 Fidalgo Avenue, Kenai, Alaska 99611-7794
Telephone: 907-283-3692 / FAX: 907-283-3693
MEMORANDUM
To: Kenai Parks & Recreation Commission Members
From: Robert J. Frates, Parks & Recreation Director
Date: August 25, 2005
RE: Multi-Purpose Facility Helmet Policy
City Council has requested the Parks & Recreation Commission to examine whether or not the
use of helmets should be required at the Multi-Purpose Facility. Establishing a helmet policy
involves a good deal of give and take by many parties involved, i.e., parents, fink operators,
skaters, etc. Regardless, the protection of the athlete or recreational skater should be foremost in
everyone's mind.
Enforcing a policy requiring helmets at all times, however, would be difficult given the fact that
many ice activities at the MPF are unsupervised, for example after hours, public skate, etc.
Establishing a "helmet required" policy with the inability to supervise and enforce all activities
could most certainly create a liability issue. Additionally, figure skaters do not typically wear
helmets, and therefore, could deter their use of the facility.
If the desire is to adopt a helmet policy for the Multi-Purpose facility, I would suggest we focus
on activities for which supervision is possible. Supervised activities would include organized
hockey practices and games and City sponsored activities such as shinny hockey.
What to Wear- Helmets
HECC (Hockey Equipmem Certification Council) approved
hockey helmets are mandatory for all participants in supervised
hockey and shinny activities. Helmets are highly recommended
for all other participants.
The "What to Wear- Helmets" signs would be placed in visible areas for skaters to read prior to
entering onto ice. Furthermore, USA Hockey is the national governing body for the sport of ice
hockey and in-line skating. USA Hockey guidelines require "skaters under age 18 and skating
AGENDA
KENAI CITY COUNCIL- REGULAR MEETING
AUGUST 4, 2004
7:00 P.M.
KENAI CITY COUNCIL CHAMBERS
http://www, ci.kenai, ak.u s
ITEM A: CALL TO ORDER
,,,
1. Pledge of Allegiance
2. Roll Call
3. Agenda Approval
4. Consent Agenda
*All items listed with an asterisk (*) are considered to be routine and non-
controversial by the council and will be approved by one motion. There will be no
separate discussion of these items unless a council member so requests, in which case
the item will be removed from the consent agenda and considered in its normal
sequence on the agenda as part of the General Orders.
ITEM B:
SCHEDULED PUBLIC COMMENTS (10 minutes)
o
Brle Dart, U.S. Fish ~k Wildlife Service -- Wetlands Protection/Future
Grants.
o
Leon (~uesnel-- KPD response.
ITEM C:
UNSCHEDULED PUBLIC COMM__mNTS_ (3 minutes)
ITEM D:
_
REPORTS OF KPB ASSEMIILY~ L.v~_.ISV-~TOR2 AND COUNCr~
ITEM E:
REPORTS OF KENAI CONVENTION
BOARD AND KENAI C_RAM~. ~R OF CO_MWr~_ -RC~.
ITEM F:
PUBLIC HEARINGS
Ordinance No. 2052-2004--Adopting KMC 13.40.055 to Require
Minor~ Under Eighteen (18) Years Old to Wear a Properly Fitted and
Fastened, Certified, Protective Helmet While Riding Bicycles and Other
Similar Vehicles in Public Access Areas, and Imposing a Fine for
Violation of These Requirements.
(Clerk's Note: A Motion for Reconsideration was made by Council Member
Moore at the July 7, 2004 Council Meeting and is on the table for action.)
e
Ordinance No. 2056-2004-- Increasing Estimated Revenues and
Appropriations by $51,491 in the General Fund for a Juvenile Justice
Grant From the State of Alaska to be Passed Through to the Boys & Girls
Club of the Kenai Peninsula.
,
6.
?.
8.
9.
10.
ITeM G:
.
ITEM H:
ITEM I:
Ordinance No. 2057-2004 -- Dedicating Certain City-Owned Foreclosed
Lands for a Public Purpose and Authorizing the Sale of Lands Not Needed
for a Public Purpose.
Ordinance No. 2058-2004-- Amending a Portion of the City's Minor
Offense Fine Schedule in KMC 13.10.015 to Match the State of Alaska's
Bail Schedule.
Resolution No. 2004-40 -- Awarding the Bid to Great Bear Ford for Two
Four-Door Police Package Sedans for the Total Amount of $46,069.90.
Resolution No. 2004-41 -- Transferring $2,694 From the General Fund
Contingency to Ardm~ Control Machinery and Equipment.
Resolution No. 2004-42 -- Awarding the Bid to Great Bear Ford for an
Animal Control 4x4, 3/4-Ton Pickup Truck for the Total Amount of
$23,693.76.
Resolution No. 2004-43 -- Transferring $12,000 From the General Fund
Contingency to Parks - Improvements Other Than Buildings to Match a
U.S. Fish and Wildlife Grant.
Resolution No. 2004-44-- Approving a Contract to Peninsula
Construction, Inc. for the Project Entitled Kenai Municipal Airport
Terminal Modifications - 2004 for the Total Amount of $358,815.00.
Resolution No. 2004-45-- Autho~g the City Manager to Develop and
Implement a Program to Educate the Public About the Importance of
Wearing Protective Helmets While Riding Bicycles, Similar Vehicles or Ice
Skating and to Provide Incentives for Persons Under the Age of 18 Years
to Wear Such Protective Helmets.
*Regular Meeting of July 21, 2004.
OLD BUSINESS
Discussion -- Lawton Acres/Preliminary Plat
Approval -- Policy for Commissions, Committees and Boards
NEW BUSINESS
Bills to be Paid, Bills to be Ratified
Purchase Orders Exceeding $2,500
ITEM J:
~Ordinance No. 2059-2004 -- Increasing Est/mated Revenues and
Appropriations by $5,000 and Transferring $5,000 in the General Fund
for a Grant From the State of Alaska for a Thermal Imaging Camera (TIC)
for the City of Kenai Fire Department.
Approval -- Agreement/Frisby Golf Course/East End Trails
COMMISSION/CO _MMI_ TTEE I~PORTS
.
2.
3.
4.
5.
6.
7.
Council on Aging
Airport Commission
Harbor Commission
Library Commission
Parks & Recreation Commission
Planning & Zoning Commission
Miscellaneous Commissions and Committees
a. Beautification Committee
b. Alaska Municipal League Report
c. Arctic Winter Games
d. Stranded Gas Committee
ITEM K:
,.REPORT OF THE MAYOR
ITEM L:
ADMINISTRATION I~PORTS
1. City Manager
2. Attorney
3. City Clerk
ITEM M:
DISCUSSION
1. Citizens (five minutes)
2. Council
EXECUTIVE SESSION- None Scheduled
_
ITEM N:
ADJOURNMENT
AGENDA
KENAI CITY COUNCIL- REGULAR MEETING
AUGUST 18, 2004
7:00 P.M.
KENAI CITY COUNCIL CHAMBERS
http://~avw, ci.kenai, ak.us
ITEM A:
CALL TO ORDER
1. Pledge of Allegiance
2. Roll Call
3. Agenda Approval
4. Consent Agenda
*Ail items listed with an asterisk (*) are considered to be routine and non-
controversial by the council and will be approved by one motion. There will be no
separate discussion of these items unless a council member so requests, in which case
the item will be removed from the consent agenda and considered in its normal
sequence on the agenda as part of the General Orders.
ITEM B:
SCHEDULED PUBLIC COMMENTS (10 minutes)
le
ITEM C:
Jennie Porter (for Morris Porter) -- Snug Harbor Packing Company
Cannery Equipment
U~SCHEDULED PUBLIC COMMENTS (3 minutes)
ITEM D:
REPORTS OF KPB ASSEMBLY, LEGISLATORS AND COUNCII~
ITEM E:
REPORTS OF KENAI CONVENTION/h VISITORS BUREAU
BOARD AND KENAI CHAMBER OF COMMERCE
ITEM F:
PUBLIC HEARINGS
Ordinance No. 2059-2004 -- Increasing Estimated Revenues and
Appropriations by $5,000 and Transferring $5,000 in the General Fund
for a Grant From the State of Alaska for a Thermal Imaging Camera (TIC)
for the City of Kenai Fire Department.
,
Resolution No. 2004-45-- Authoriz~g the City Manager to Develop and
Implement a Program to Educate the Public About the Importance of
Wearing Protective Helmets While Riding Bicycles, Similar Vehicles or Ice
Skating and to Provide Incentives for Persons Under the Age of 18 Years
to Wear Such Protective Helmets.
Remove from table.
Substitution of Resolution.
Consideration of Resolution.
o
o
.
.
ITEM G:
ITEM H'
ITEM I:
.
.
,
.
.
o
ITEM J:
'1.
2.
3.
4.
5.
6.
Resolution No. 2004-46 -- Transferring $6,000 in the General Fund to
Purchase a Vehicle Hoist.
Resolution No. 2004-47 -- Transferrin§ $4,000 In the General Fund for
a Geophysical Survey of the Kenai Cemetery ~o Identify Unmarked
Gravesites.
*Liquor License/New-- Charlotte's, Inc., d/b/a Charlotte's -
Restaurant/Eating Place Public Convenience.
*Application for Restaurant DesiEnation Permit -- Charlotte's, Inc.,
d/b / a Charlotte' s.
MINUTES
*Regular Meeting of August 4, 2004.
OLD BUSINESS
NEW BUSINESS
Bills to be Paid, Bills to be Rat/fled
Purchase Orders Exceeding $2,500
*Ordinance No. 2060-2004-- Increasing Estimated Revenues and
Appropriations by $533,333 for Airport Grants.
*Ordinance No. 2061-2004-- Increasing Estimated Revenues and
Appropriations by $2,850 in the General Fund for Disc-Golf Materials
and Equipment.
*Ordinance No. 2062-2004-- Increasing Estimated Revenues and
Appropriations by $11,867 in the General Fund for Library Grants.
Approval -- Lease of CoUnter Spaces No. 34 and 35, Kenai Mumcipal
Airport Terminal Space/Mike Spizak, d/b/a Bellair, Inc.
Discussion -- Chamber of Commerce/City of Kenai Proposed
Memorandum of Agreement and Budget for Development of Business
Attraction Program.
COMMISSION/COMMI~EE REPORTS
Council on Aging
Airport Commission
Harbor Commission
Library Commission
Parks & Recreation Commission
Planning & Zoning Commission
o
Miscellaneous Commissions and Committees
a. Beautification Committee
b. Alaska Municipal League Report
c. Arctic Winter Games
d. Stranded Gas Committee
ITEM K:
REPORT OF THE MAYOR
ITEM L:
ADMINISTRATION REPORTS
1. City Manager
2. Attorney
3. City Clerk
ITEM M:
DISCUSSION
1. Citizens (five minutes)
2. Council
EXECUTIVE SESSION -- Recreation Center Litigation.
ITEM N'
ADJOURNMENT
7/29/04- Stairs to beach on Bluff next to
Wastewater Treatment Plant
KENAI CITY COUNCIL POLICY
FOR
COMMISSION, COMMITTEE, BOARD AND COUNCIL ON AGING
MEETINGS AND WORK SESSIONS
10t
Commission, Committee Board Reappointment:
If, after a term (or consecutive term) of appointment has been completed, a commission,
committee or board member would like to be reappointed for an additional term, an application
must be submitted to council for consideration and approval.
FormatiOn of Subcommittees of Commissions, Committees or Boards:
A subcommittee of a commission, committee or board may be formed for a specific function ff
upon review by administration, it is indicated the subcommittee would be a governmental body
and a subcommittee of a public entity and if the formation is approved by Council.
If a subcommittee is approved by Council, the meetings of the subcommittee must be open to
the public; meeting notices shall be posted on the Official City Bulletin Board in Kenai City Hall
and on the city website at least five (5) days prior to the meeting; and the meetings may be
recorded with a portable tape recorder and the tapes (the official record) stored in the City
Clerk's Office.
Meeting Schedules:
Until further notice, the commission/committee meeting schedule is as follows:
1. Commission, committees and boards, including Library, Harbor, Parks &
Recreation and Airport Commissions and Beautification Committee, shall meet on a monthly
basis.
2. Council on Aging shall meet monthly at the Kenai Senior Center.
3. Planning & Zoning Commission and the Personnel Arbitration Board is
exempted from this meeting directive.
4. Commissions, committees, boards and the Council on Aging may, with the City
Clerk's approval and notification of Council and City Manager, hold special meetings (for a
specific purpose) on an as-needed .basis.
5. Commission, committee and board meetings may be cancelled by the City Clerk,
with notification of Council and City Manager, if cancellation is warranted, i.e. lack of agenda
items, pre-knowledge of lack of quorum, etc.
6. All co_m__m__~ssion, committee and board meetings (except Council on Aging) will be
held at Kenai City Hall and begin at 7:00 p.m. Exceptions for subcommittee meetings may be
made with advance notice to and approval by the City Clerk.
7. Any additional commissions, committees, or boards formed will be set and
incorporated into the following meeting schedule by the City Council.
Minutes/Meeting Recording:
8. Excepting the Planning & Zoning Commission and Personnel Arbitration Board,
responsibility of taking notes and electronically recording the commission, committee, board
meetings, falls to the department liaison (staff member) to the specific meeting group.
9. Summary minutes will be produced by the City Clerk from the department
liaison notes and provided to the City Council as official records of the meetings.
10. Electronic recordings of the meeting group, except the Planning & Zoning
Commission, shall be kept for two years.
11. Planning & Zoning Commission meeting recordings shall continue to be kept for
six years.
Work Sessions:
12. Commission, committees and boards shall receive the City Clerk's approval to
hold work sessions to be held on a date other than that of a regularly scheduled meeting or at
a time immediately prior to a regularly scheduled meeting, i.e. a 6:00 p.m. work session before
a 7:00 p.m. meeting.
13. Work sessions may not be held without the approval of the City Clerk unless
they occur on the night of and at the time of a regularly-scheduled advertised meeting.
14. During work sessions, only items on the work session agenda may be discussed
and no formal actions may be taken.
15. All commission, committee and board meetings must be given appropriate
public notice.
The schedule for all City of Kenai commissions, committees, boards and Council on Aging is as
follows:
Commission/Committee / Board
Planning & Zoning Commission
Librar~ Commission
Harbor Commission
Council on Asin§
Beautification Committee
Parks & Recreation COmmiSsion
Airport Commission
Meeting
Schedule
Twice monthly
Monthly
Monthly
Monthly
Monthly
Monthly
Monthly
Meeting Months
January through December, Second
& Fourth Wednesdays
First Tuesday
First Monday after first council
meeting of the month.
First Thursday
Second Tuesday .
First Thursday
Second Thursday
EFFECTIVE:
This directive shall take effect on July 1, 2004 and remain in effect until modified by the Kenai
City Council.
Approved by the Kenai City Council on the fourth, day of ~004.
/~~tfLL~%,I ~, MAYOR
ATTEST:
Carol L. Freas, C~ty Clerk
OHN
Clf
7/30/04