HomeMy WebLinkAboutResolution No. 2024-15KENAI
CITY OF KENAI
RESOLUTION NO. 2024-15
Sponsored by: Administration
A RESOLUTION APPROVING AMENDMENTS TO THE AGREEMENT FOR CONTRACT SERVICES
FOR VINTAGE POINTE MANOR CONGREGATE HOUSING.
WHEREAS, the City entered into an agreement with William Sadler to provide on -site facility
management services for Vintage Pointe Manor Congregate Housing for two years and nine months with
an expiration date of June 30, 2024; and,
WHEREAS, the agreement allows for two one-year extensions of the agreement by mutual consent of
the parties; and,
WHEREAS, Mr. Sadler and Administration have negotiated an increase of approximately five percent to
continue providing on -site services at Vintage Pointe Manor due to escalating supply costs which are
provided at the contractors expense; and,
WHEREAS, Mr. Sadler has performed well under the contract and it is in the best interest of the City to
approve the extension and cost related amendment and authorize the City Manager to approve the future
one-year extension at the City Manager's discretion.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA:
Section 1. That the First Amendment to Agreement for Services attached hereto, extending the
Agreement to provide on -site facility management services for Vintage Pointe Manor Congregate
Housing and increase the contract by approximately five percent is approved for execution by the City
Manager, and the City Manager is authorized to execute the remaining one-year extension at the City
Manager's discretion.
Section 2. That this Resolution takes effect immediately upon passage.
PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, THIS 17T" DAY OF APRIL, 2024.
ATTEST.
Michell . S er, MC, City Clerk
Approved by Finance:
a�
Brian Gabriel Sr., Mayor
New Text Underlined; [DELETED TEXT BRACKETED]
City of Kenai 1 210 Fidalgo ,Ave, Kenai, AK 99611-7794 1907.283.7535 1 wwwkenaixity
MEMORANDUM
TO:
Mayor Gabriel and Council Members
THROUGH:
Terry Eubank, City Manager
FROM:
Kathy Romain, Senior Center Director
DATE:
April 8, 2024
SUBJECT:
Resolution No. 2024-15
The current contract for Vintage Pointe Manor entails a two-year and nine -month agreement with
Sadler Property Management, set to expire on June 30, 2024. This contract allows for two
possible one-year extensions by mutual consent.
Mr. Sadler has proposed an approximate five percent increase in the monthly contract amount,
citing escalating supply costs. Notably, he was the sole bidder in the 2021 Request for Proposal
(RFP) for Vintage Pointe Maintenance. Throughout his tenure, Mr. Sadler has fostered a positive
working relationship with the City and consistently receives a 100% approval rating from annual
resident surveys.
I respectfully request the approval of Resolution 2024-15, which would authorize the first of two
potential one-year extensions of the agreement for Contract Services for the Vintage Pointe
Manor Congregate Housing Facility and authorize the City Manager to execute the final one-year
extension at his discretion.
Thank you for your consideration.
FIRST AMENDMENT TO AGREEMENT FOR SERVICES
This First Amendment to Agreement for Services is between the City of Kenai
(Owner), whose address is 210 Fidalgo, Kenai, AK 99611 and William Sadler
(Contractor), whose address is 381 Senior Ct., Apt. 106, Alaska 99611.
WITNESSETH:
WHEREAS, Owner and Contractor entered into an Agreement for Services for
Contractor effective October 1, 2021, to provide on -site facility management services for
the Vintage Pointe Manor Congregate Housing Facility, owned by the City of Kenai; and,
WHEREAS, the Agreement for Services expires on June 30, 2024, subject to
mutual agreement to extend the contract for up to tow, one-year extensions; and,
WHEREAS, Owner and Contractor both desire to extend the Agreement for one
year as permitted in the Agreement for Services.
WHEREAS, Section 19 of the Agreement allow for mutual moderations in
writing.
NOW THEREFORE, the parties agree as follows:
1. Paragraph 1 of the Agreement for Services is amended to extend the term of
the agreement for one (1) year from July 1, 2024, to June 30, 2025, unless terminated
earlier as provided in the Agreement. Due to the escalating cost of supplies provided by
the contractor pursuant to the Agreement. The Contractor will be compensated with an
annual amount of $72,664.20 and up to $7,200 for additional and/or Emergency Services.
First Amendment to Agreement for Services Page 1 of 3
2. All other terms and conditions of the Agreement for Services remain in full
force and effect except as expressly modified or stated herein.
IN WITNESS WHEREOF, the parties hereto have executed this First Amendment
to Agreement for Services the day and year set forth below.
CITY OF KENAI
LE
Terry Eubank
Its: City Manager
CONTRACTOR
Un
STATE OF ALASKA )
) ss.
THIRD JUDICIAL DISTRICT )
William Sadler
The foregoing instrument was acknowledged before me this day of ,
2024, by Terry Eubank, City Manager of the City of Kenai, an Alaska municipal
corporation, on behalf of the City.
NOTARY PUBLIC for State of Alaska
My Commission Expires:
First Amendment to Agreement for Services Page 2 of 3
STATE OF ALASKA )
) ss.
THIRD JUDICIAL DISTRICT )
The foregoing instrument was acknowledged before me this day of ,
2024, by William Sadler.
NOTARY PUBLIC for State of Alaska
My Commission Expires: _
Approved as to form:
Scott M. Bloom
City Attorney
First Amendment to Agreement for Services Page 3 of 3