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Home My WebLink About2024-07-11 Airport Commission PacketKENAI AIRPORT COMMISSION REGULAR MEETING 7/11/24– 6:00 P.M. KENAI CITY COUNCIL CHAMBERS 210 FIDALGO AVE., KENAI, AK 99611 *Telephonic/Virtual Information Below* http://www.kenai.city A. CALL TO ORDER 1. Pledge of Allegiance 2. Roll Call 3. Agenda Approval B. SCHEDULED PUBLIC COMMENTS (Public comment limited to ten (10) minutes per speaker) C. UNSCHEDULED PUBLIC COMMENT (Public comment limited to three (3) minutes per speaker; thirty (30) minutes aggregated) D. APPROVAL OF MINUTES 1. June 13, 2024 ............................................................................................... Pg. 2 E. UNFINISHED BUSINESS F. NEW BUSINESS 1. Discussion/Recommendation – Recommending approval of the Title VI Plan and Community Participation Plan. ...................................................................... Pg. 6 G. REPORTS 1. Airport Manager 2. Commission Chair 3. City Council Liaison .................................................................................... Pg. 42 H. ADDITIONAL PUBLIC COMMENT I. NEXT MEETING ATTENDANCE NOTIFICATION – August 8, 2024 J. COMMISSION QUESTIONS AND COMMENTS K. ADJOURNMENT L. INFORMATIONAL ITEMS 1. Administrative Report ……………………………………………………………Pg. 45 Registration is required to join the meeting remotely through Zoom. Please use the link below to register: https://us02web.zoom.us/meeting/register/tZAsc-CrrzgjE91I4onMTJit9515p-cKox5N KENAI AIRPORT COMMISSION – REGULAR MEETING JUNE 13, 2024 – 6:00 P.M. KENAI CITY COUNCIL CHAMBERS 210 FIDALGO AVE., KENAI, AK 99611 CHAIR GLENDA FEEKEN, PRESIDING Airport Commission Meeting Page 1 of 4 June 13, 2024 ACTION MINUTES A.CALL TO ORDER A Regular Meeting of the Airport Commission was held on June 13, 2024, in the Kenai City Council Chambers, Kenai, AK. Chair Feeken called the meeting to order at approximately 6:00 p.m. 1.Pledge of Allegiance Chair Feeken led those assembled in the Pledge of Allegiance. 2.Roll Call There were present: Glenda Feeken, Chair Paul Minelga, Vice Chair James Bielefeld Daniel Knesek James Zirul Joshua Belter A quorum was present. Absent: Jacob Caldwell Also in attendance were: Derek Ables, Airport Manager Sarah Conley, Airport Administrative Assistant Henry Knackstedt, City Council Liaison 3.Agenda Approval Chair Feeken noted the following additions to the packet: Add Item F.7 Discussion/Recommendation – Recommending Council Approve a 1-Year Extension to Joel Caldwell for Lease Improvements. •Memo •Request Letter Add Item L.2 Informational Items •Airport Landscaping MOTION: Commissioner Bielefeld MOVED to approve the agenda with the requested revisions. Commissioner Knesek SECONDED the motion. VOTE: There being no objection; SO ORDERED. B.SCHEDULED PUBLIC COMMENTS - None. C.UNSCHEDULED PUBLIC COMMENTS - None. 2 Airport Commission Meeting Page 2 of 4 June 13, 2024 D. APPROVAL OF MINUTES 1. May 9, 2024 MOTION: Commissioner Bielefeld MOVED to approve the May 9, 2024 Airport Commission minutes, with an amendment to note that Dan Pitts attended the meeting. Commissioner Knesek SECONDED the motion. VOTE: There being no objection; SO ORDERED. E. UNFINISHED BUSINESS – None. F. NEW BUSINESS 1. Discussion/Recommendation – Recommending Council Award a Special Use Permit to Kenai Aviation Operations, LLC for 1200 Square Feet of Apron Space for Shipping of Fish. MOTION: Commissioner Bielefeld MOVED to recommend City Council award a Special Use Permit to Kenai Aviation Operations, LLC. Vice Chair Minelga SECONDED the motion. Airport Manager Ables gave a staff report from information provided in the packet. UNANIMOUS CONSENT was requested on the motion. VOTE: There being no objection; SO ORDERED. 2. Discussion/Recommendation – Recommending Council Award a Special Use Permit to Echo Lake Meats for 20 Square Feet of Terminal Space to Operate a Vending Machine. MOTION: Vice Chair Minelga MOVED to recommend City Council award a Special Use Permit to Echo Lake Meats. Commissioner Bielefeld SECONDED the motion. Airport Manager Ables gave a staff report from information provided in the packet. UNANIMOUS CONSENT was requested on the motion. VOTE: There being no objection; SO ORDERED. 3. Discussion – Title VI Plan and Community Participation Plan. Airport Manager Ables gave a staff report from information provided in the packet. There was discussion; concerns were expressed about the complexity of the document, how it will affect staff’s workload and budget, and whether it is needed. Commissioner Bielefeld spoke in opposition. 4. Discussion/Recommendation – Recommending a 1-Year Extension to the State of Alaska, Department of Natural Resources, Division of Forestry and Fire Protection for Lease Improvements. MOTION: Commissioner Bielefeld MOVED to recommend City Council approve a 1-Year Extension to the State of Alaska, Department of Natural Resources, Division of Forestry and Fire Protection for Lease Improvements. Commissioner Knesek SECONDED the motion. Airport Manager Ables gave a staff report from information provided in the packet. UNANIMOUS CONSENT was requested on the motion. 3 Airport Commission Meeting Page 3 of 4 June 13, 2024 VOTE: There being no objection; SO ORDERED. 5. Discussion/Recommendation – Recommending Council Award a Special Use Permit to the State of Alaska, Department of Natural Resources, Division of Forestry and Fire Protection for 30,000 Square Feet of Apron Space. MOTION: Commissioner Zirul MOVED to recommend City Council award a Special Use Permit to the State of Alaska, Department of Natural Resources, Division of Forestry and Fire Protection. Commissioner Bielefeld SECONDED the motion. Airport Manager Ables gave a staff report from information provided in the packet. UNANIMOUS CONSENT was requested on the motion. VOTE: There being no objection; SO ORDERED. 6. Discussion/Recommendation – Recommending Council Award a Concession Agreement for ATM Machine Services to Tyler Distributing. MOTION: Commissioner Bielefeld MOVED to recommend City Council award a Concession Agreement for ATM Machine Services to Tyler Distributing. Commissioner Zirul SECONDED the motion. Airport Manager Ables gave a staff report from information provided in the packet. UNANIMOUS CONSENT was requested on the motion. VOTE: There being no objection; SO ORDERED. 7. Discussion/Recommendation – Recommending Council Approve a 1-Year Extension to Joel Caldwell for Lease Improvements. MOTION: Commissioner Bielefeld MOVED to recommend City Council approve a 1-Year Extension to Joel Caldwell for Lease Improvements. Commissioner Zirul SECONDED the motion. Airport Manager Ables gave a staff report from information provided in the packet. UNANIMOUS CONSENT was requested on the motion. VOTE: There being no objection; SO ORDERED. G. REPORTS 1. Airport Manager – Airport Manager Ables reported on the following: • Reviewed the report provided in the packet. • TSA Security inspection went well. • The Airport held a retirement party for Jim Lackey. • Attended a meeting on post-season ice and snow control. • Air Fair on June 8th. • Commission goals approved at last City Council meeting. • June 19th City Council meeting will include a presentation on the results of leakage study. • Taxiway Sierra plan submitted. 2. Commission Chair – Chair Feeken reported that she attended the Air Fair and handed out information at the Airport Commission’s booth. 4 Airport Commission Meeting Page 4 of 4 June 13, 2024 3. City Council Liaison – Council Member Knackstedt reported on recent actions of the City Council. H. ADDITIONAL PUBLIC COMMENTS – None. I. NEXT MEETING ATTENDANCE NOTIFICATION – July 11, 2024 J. COMMISSION QUESTIONS AND COMMENTS New Commissioners were welcomed. K. ADJOURNMENT L. INFORMATIONAL ITEMS 1. Airport Administrative Report There being no further business before the Airport Commission, the meeting was adjourned at 6:46 p.m. I certify the above represents accurate minutes of the Airport Commission meeting of June 13, 2024. ___________________________________ Meghan Thibodeau Deputy City Clerk 5 www.KenaiAirport.com “Serving the Greater Kenai Peninsula” 305 N. WILLOW ST. SUITE 200 KENAI, ALASKA 99611 TELEPHONE 907-283-7951 FAX 907-283-3737 Memo To: Airport Commission From: Derek Ables – Airport Manager Date: July 3, 2024 Subject: Title VI and Community Participation Plan To receive Federal Grants the Airport has been required to comply with Title VI requirements. The new requirement is putting these requirements into a plan. On June 27th Airport Management met with the Equal Opportunity Compliance Specialist from the Federal Aviation Administration Office of Civil Rights to review these documents. Does the Airport Commission recommend the Federal Aviation Administration Office of Civil Rights approve the Title VI and Community Participation Plans? 6 May 17, 2024 Kenai Municipal Airport Sponsor Title VI Plan 1. Title VI Policy Statement 1 Kenai Municipal Airport assures that no person shall on the grounds of race, color, national origin (including limited English proficiency (LEP)), sex (including sexual orientation and gender identity), creed, or age, as provided by Title VI of the Civil Rights Act of 1964, the Civil Rights Restoration Act of 1987 (PL 100.259), Section 520 of the Airport and Airway Improvement Act of 1982, and related authorities (hereafter, “Title VI and related requirements”), be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity that receives U.S. Department of Transportation (DOT) funding. Title VI also prohibits retaliation for asserting or otherwise participating in claims of discrimination. Kenai Municipal Airport further assures every effort will be made to ensure nondiscrimination in all of its programs and activities, whether those programs are federally funded or not. The Kenai Municipal Airport agrees, among other things, to understand the communities surrounding or in the flight path, as well as customers that use the airport. Anytime communities may be impacted by programs or activities the Kenai Municipal Airport will take action to involve them and the general public in the decision-making process. Kenai Municipal Airport requires nondiscrimination assurances, as prescribed by FAA, from each tenant, contractor, and concessionaire providing an activity, service, or facility at the airport. Assurances must be included in any related lease, contract, or franchise agreement between Kenai Municipal Airport and each tenant, contractor, and concessionaire, as well as in any similar agreements with their own sub-tenants and sub-contractors. Derek Ables, available at 907-283-7951 and dables@kenai.city is responsible for overseeing the Airport Sponsor’s compliance with Title VI and the point of contact for all airport Title VI matters and related responsibilities, including those required by 49 CFR Part 21. 6/30/24 Signature Effective Date Derek Ables Airport Manager 6/30/27 3-Year Expiration Date 1 This policy statement will be translated into languages other than English, upon request and based on patron and local language demographics. 7 2 2. Administration Airport Commission, has reviewed and adopted this Title VI Plan for Kenai Municipal Airport. This plan will be updated no less than once every 3 years. The plan will not be re-adopted following minor changes, such as updating the Airport Director, or Coordinator’s name. Significant revisions to our policies or federal guidelines may warrant re-adoption by the Airport Commission and resubmittal to FAA. In addition to the Coordinator and Airport Sponsor’s leadership, the following people also assist with our Title VI program requirements: Staff Supporting Title VI Program Airport Sponsor Program / Office Sarah Conley Airport Administration Derek Ables Airport Administration Kenai Municipal Airport has the following airport program sub-recipients: Sub-Recipients none As of the date of this plan, the Kenai Municipal Airport has the following pending applications for Federal financial assistance: Federal Source Grant Number Amount FAA BIL AIG 3-02-01442-075-2024 $34,950 “In addition, the Kenai Municipal Airport sub-recipients have the following pending applications for Federal financial assistance (either directly from the FAA, or passed through the State of Alaska DOT): Federal Source Grant Number Amount FAA AIP Unassigned $1,258,543 FAA AIP Unassigned $765,916 Updated information for pending and awarded grant applications will be available through the following methods: Federal Source Grant Award Information Available at: 8 3 FAA AIP https://www.faa.gov/airports/aip/ DHS www.DHSgrantinfor.gov 3. Grant and Procurement Assurances 49 CFR § 21.7 (a)(1); 49 CFR Part 21 Appendix C (b) Kenai Municipal Airport will complete standard grant assurances for Title VI and related requirements, in the form prescribed by FAA. See https://www.faa.gov/airports/aip/grant_assurances/#current-assurances. Clauses/Covenants a. All contracts, leases, deeds, licenses, permits, and other similar instruments, must contain the contractual requirements and clauses, in the form prescribed by FAA. See https://www.faa.gov/airports/aip/procurement/federal_contract_provisions/. Note that unlike many other clauses, Civil Rights clauses are required in all contracts. Note also special clauses that are required for certain types of contracts, such as land acquisition. b. Kenai Municipal Airport requires, Civil Rights clauses to be included in solicitations and contracts for all subcontractors, subleases, and any other agreements. 4. Title VI Coordinator Responsibilities The Coordinator is responsible for ensuring that they and other staff supporting the Title VI are trained in Title VI requirements. Essential training topics include: • Basic Title VI requirements • Airport language assistance resources and practices • Collecting and assessing demographic data • Reporting Title VI complaints and other required FAA notifications. See Training Section for more information for expected training for all staff. Among other responsibilities, the Coordinator: • Proactively ensures that the Airport Sponsor is in compliance with nondiscrimination requirements of Title VI and reports to Kenai Municipal leadership on the status of Title VI compliances. 9 4 • Responds promptly to requests by FAA for data and records and for the scheduling of compliance reviews and other FAA meetings to determine compliance with Title VI and related requirements. • Receives discrimination complaints covered by Title VI and related requirements, and forwards them to the FAA, within 15 days of receipt, together with any actions taken to resolve the matter. • Provides the FAA with updates regarding its response and status of early resolution efforts to complaints concerning Title VI and related requirements (49 CFR Part 21, Appendix C(b)(3)), including resolution efforts. • Annually reviews the airport's Title VI plan and disseminates information throughout staff and the Airport Sponsor’s leadership. • Coordinates data collection to evaluate whether racial or ethnic groups are unequally benefited or impacted by airport programs. The data will be regularly assessed and readily available upon request (49 CFR § 21.9(b) & (c)). Data collection methods will include optional demographic questions in: airport customer satisfaction surveys, customer complaints, airport event sign-in sheets, and bids/proposals for airport contracts, and other methods described in the airport Community Participation Plan (CPP). • Maintains demographic data for members of appointed planning and advisory bodies for the airport. Identifies any disparities compared to the community. Provides information to the membership selecting official/committee, particularly when vacancies occur. • Maintains a copy of 49 CFR Part 21 for inspection by any person asking for it during normal working hours (49 CFR 21, Appendix C (b)(2)(i)). See Notice, Compliance reviews, Audits, Lawsuits, and Other Investigations, and Complaints Sections of this Plan. The Coordinator has requested and received access to the Title VI portion of the FAA Civil Rights Connect System (https://faa.civilrightsconnect.com/). 5. Notice 49 CFR Part 21 Appendix C(b)(2)(ii) Kenai Municipal Airport will conspicuously display the FAA-provided Unlawful Discrimination Poster in all public areas on airport property, including those with pedestrian activity. The Coordinator ensures that these posters are visible, accessible,2 and maintained. The poster template is available at 2 For more information about website accessibility, please visit ADA.gov. 10 5 https://www.faa.gov/about/office_org/headquarters_offices/acr/com_civ_support/non_disc_pr/ and a completed copy is attached. See Section 15 Appendix. Kenai Municipal Airport has posted the above Title VI policy statement at its staff offices. Kenai Municipal Airport will distribute this Title VI Plan among its employees and airport contractors, concessionaires, lessees, and tenants. This plan will be distributed by December 30th, 2024 by email. Posters are displayed in the terminal and other areas on airport property, including the following public locations: Terminal/FBO/Concessions/ Other Locations Quantity in Pre-Security Area Quantity in Post-Security Area Additional Quantities Terminal 3 NA NA Outreach to Affected Communities The Kenai Municipal Airport ensures that notices for public meetings reach all segments of the impacted community. The Title VI coordinator will identify the effective media platforms to share announcement and notices. Announcements are made in social media, general circulation newspapers, community newspapers, and email broadcast. The Kenai Municipal Airport contacts leaders and representatives in Affected Communities directly to confirm effective media platforms to reach all Affected Communities 3 and provide important feedback on translated materials. The office maintains records of all such notices and the efforts made to reach each of the Affected Communities. Detailed information on our public notice and outreach procedures is available in the Kenai Municipal Airport CPP. A copy of the CPP is available at https://www.kenai.city/airport A copy of each CPP report completed since the last Title VI Plan is available at: https://www.kenai.city/airport Kenai Municipal Airport will create a detailed CPP by June 30th, 2024. A copy of the plan will be available at http://www.kenaiairport.com 3 We will not subject any persons to discrimination based on race, color, national origin, age, sex, or creed. The term “protected communities” is used within this Title VI Plan to highlight the requirements of Title VI, 49 U.S.C. § 47123, the Age Discrimination Act of 1975, and in some instances, includes low-income populations under Executive Order 12898. 11 6 To ensure that the community is effectively informed of and able to participate in public hearings, the Kenai Municipal Airport includes public notices translated into appropriate languages, including for any language spoken by a significant number or proportion of the Affected Community population that has limited English proficiency (LEP). Such social media postings and notices will include direction for obtaining an interpreter, free of charge, for public hearings. 28 CFR § 42.405(d). See Limited English Proficiency (LEP) Section. 6. Community Statistics Title VI regulations require Federal grant recipients to know their community demographics. See 49 CFR § 21.9(b). By knowing this information, the Kenai Municipal Airport will be able to identify, understand, and engage with communities. In doing so, the Kenai Municipal Airport needs to know about communities eligible to be served, actually or potentially affected, benefited or burdened by Kenai Municipal Airport’s program. Affected Communities 4 Population Kenai 99611 14,712 (Hereafter, the above communities will be referred to collectively as “the Affected Communities”). We have identified the following facts about the Affected Communities: Low Income Communities 5. A low-income area is an identifiable group of persons living in geographic proximity, whose median household income is at or below the Department of Health and Human Services poverty guidelines. Pursuant to Executive Order 12898, “Federal Actions to Address Environmental Justice in Minority Populations and Low-Income Populations,” Kenai Municipal Airport is collecting information about affected and potentially affected low-income communities. According to U.S. Census Report, S1701: Poverty Status in the Past 12 Months], the overall poverty level for Kenai 99611 is approximately 15.4 %. The poverty rate remains higher, compared with the rest of the state at 11.0% The poverty rates for the specific Affected Communities are as follows 4 “Affected communities” means any readily identifiable group potentially impacted by an airport project or operation, such as the community immediately surrounding a project or a community in the flight path. 5 Low-income data must be collected to assist in our compliance with Environmental Justice requirements (not Title VI requirements). For example, this data will be utilized in our Community Participation Plan (CPP) to help ensure the meaningful involvement of low income communities in airport programs and activities. 12 7 Affected Communities Poverty Rate Kenai 99611 15.4% Racial and Ethnic Communities. Demographic data for race, color, and national origin was evaluated to identify racial and ethnic communities and populations in each Affected Community. The demographic composition by race, color, or national origin for the specific Affected Communities are as follows 6: Affected Community: __Kenai 99611 Total Affected Community Population: ___14,712_______ Demographic Group within Affected Community Number of People in Minority Group Percent of Total Affected Community Population White 10596 72% Black or African American 118 1% American Indian or Alaska Native 1592 11% Asian 401 3% Native Hawaiian or Other Pacific Islander 27 0.2% Hispanic or Latino 964 7% More than one 1610 11% Limited English Proficiency (LEP). The goal of all language access planning and implementation is to ensure that Kenai Municipal Airport communicates effectively with limited English proficient (LEP) individuals. Effective language access requires self-assessment and planning. The next table lists non-English languages 7 that are spoken in LEP households in the Affected Communities. The data source is American Community Survey. The threshold we have used for identifying the languages with significant LEP populations is the DOT LEP Policy Guidance safe harbor threshold, which is 5% or 1,000, whichever is less.8 The safe harbor for our community is 740. Please refer to the end of this document to find data for all 6 Recommend using demographic groups from the U.S. Census. 7 Recommend using language groups from the U.S. Census, and using data for the “Speak English less than ‘very well’” category for each language over the threshold. 8 See the DOT LEP Policy Guidance at https://www.federalregister.gov/d/05-23972/p-133. The safe harbor provisions apply to the translation of written documents only; however, it provides a consistent starting point for identifying significant LEP populations. 13 8 languages in our community. Languages Spoken by LEP Population that Meet the Safe Harbor Threshold Number Margin of Error None Currently no language spoken by LEP Persons meet safe harbor threshold for Kenai. Frequency of contact with LEP individuals at the airport and airport-related activities (all languages): Languages Spoken by LEP Persons A few times a year (12 or less days a year) Several times a month (13 to 51 days a year) At least once a week (52 to 364 days a year) Every day (365 days a year) Spanish French Other Native North American Languages Italian German Russian Additional Languages Spoken None This information is updated annually9 through checking the following resources: Data Sources for Languages Spoken in Affected Community Website link to Data Source U.S. Census Bureau https://data.census.gov/table/ACSDT5Y2015.B 9 Data should be kept up-to-date, but this plan does not need to be updated for incremental data changes during the Plan’s 3-year period. 14 9 16001?q=b16001&g=860XX00US99611 Beneficiary Diversity. Demographic information is collected from airport customers, attendees at community meetings, and businesses seeking opportunities at the airport, through voluntary disclosures. Description of Beneficiary Demographic Information Collection Methods • Airport Customer Service Office conducts will conduct surveys of airport guests for customer satisfaction with airport concessions, restroom cleanliness, food offerings, and other elements and services every 3 years. The survey includes a voluntary request for demographic information. • Participants at small business workshops, pre-bid meetings, and other public meetings will be asked to complete an anonymous survey that includes demographic information. • Staff and Advisory Board Diversity. Demographic information will be collected from airport program employees and members of planning and advisory boards, through voluntary disclosures. Description of Employee and Advisory Board Demographic Information Collection Methods • Employees are asked to submit voluntary confidential demographic information at time of hiring. • Every 3 years, the airport administration will send an email to all board members asking them to voluntarily and anonymously enter demographic information through a paper form or survey. 15 10 7. Potential or Known Community Impacts Projects or services receiving federal financial assistance have the potential to touch so many aspects of American life. Thus, in general, no Kenai Municipal activity must have a discriminatory disparate impact on the basis of race, color, national origin (including LEP), sex (including sexual orientation and gender identity), creed, or age. This means that policies or procedures that have a disparate impact would require a well-documented substantial legitimate nondiscriminatory justification, summarized below. Impacts to protected communities must be avoided or minimized to the extent possible. No project with a discriminatory impact on protected communities will be undertaken.10 The following airport facilities are already in use or under construction and expected to be in use within the next 3 years: Existing Airport Facilities Affected Community Impacted by Operation of the Facility Runway 2L Kenai Runway 2R Kenai Runway 2W Kenai Terminal Kenai The following airport facility projects (including all alternatives) are in construction or expected to be in construction within the next 3 years: Airport Facility Construction Projects Affected Community Impacted by Construction of the Facility Runway 2L None Taxiway Sierra Addition None Westside Hangars None Taxiway A/B/C/D/E/K/L/M None Apron None Willow Street None We have analyzed the above existing facilities and facility construction projects for disparate impacts on the basis of race, color, or national origin (including LEP) in Affected Communities. The following have disparate impacts: Facilities or Construction Projects with Disparate Impacts Affected Community Impacted Impact Can Be Eliminated? None 10 In order to carry out an alternative with a discriminatory impact, the airport sponsor must demonstrate that there was a substantial legitimate justification for the decision. The sponsor must also show that alternatives with less discriminatory impacts were meaningfully considered and rejected for legitimate reasons. 16 11 Justifications: Facilities or Construction Projects Justification None M/A 8. Limited English Proficiency (LEP) Executive Order 13166 In creating a Language Assistance Plan, the Kenai Municipal Airport will consider the volume, proportion, or frequency of contact with LEP persons in determining the appropriate language assistance to provide. In Community Statistics section, we identified the following languages spoken by LEP persons in Affected Communities Language Spanish French Russian Italian German Other North American Languages Kenai Municipal Airport will also collect data for languages spoken by airport guests.11 Data sources include: Data Sources for Languages Spoken by Airport Guests Website link to Data Source Interactions in the Administration office N/A 11 We aim to provide appropriate language assistance services to every LEP person encountered. This includes instances when LEP statistical data for a particular language was not available beforehand, or the safe harbor threshold for written translation was not met. 17 12 Based on the above data, the following additional languages have been identified as likely to be spoken by LEP airport guests: Language None The Title VI Coordinator will also actively engage with community educators, community groups, places of work, business groups, social groups, and the like to confirm that translation and interpretation services are accurate and effective. Additionally, the Title VI Coordinator will inform leadership and staff of the Kenai Municipal Airport of the responsibility to provide language access. We have made the following plans to provide translation services free of charge to ensure that individuals with LEP have access to the benefits of the airport: Translation Services: • All written notices contain a statement in the identified languages, when appropriate, of how to receive translated written materials. • The following vendors have been identified for written translations: Translation Vendors Languages None. • Information regarding translation services can be obtained at: Location for Translation Assistance Languages None None 10. Minority Businesses 49 CFR 21 Appendix C (a)(1)(x) Bids for airport concessions and other business opportunities are solicited from area minority and woman-owned businesses through the following methods: Airport Business Opportunity Minority Business Outreach Methods Rental Car Concessions Advertised through local newspaper, minority and woman owned business outreach, City of Kenai website, information located in Airport 18 13 Office Food and Beverage Advertised through local newspaper, minority and woman owned business outreach, City of Kenai website, Information located in Airport Office Security Contract Advertised through local newspaper, minority and woman owned business outreach, City of Kenai website, Information located in Airport Office Selections are in compliance with Title VI, Part 21, and related requirements. Information on the award process and documentation for specific bid decisions is kept with the Airport Office. 11. Training New employee orientation incorporates Title VI training. Topics include: • Title VI and related laws prohibit discrimination on the basis of race, color, national origin (including LEP), sex (including sexual orientation and gender identity), creed, or age • Title VI complaints must be forwarded to the Coordinator • Protections against retaliation for filing civil rights complaints or related actions • Title VI notices must be displayed throughout the airport public facilities • All contracts must include Title VI clauses • Cultural and community relations sensitivity training • Anti-harassment training Refresher information will be provided every 3 years. 19 14 12. Compliance Reviews, Audits, Complaints, Lawsuits, and Other Investigations FAA Notification. The Coordinator will notify FAA of any pending investigations and reviews, including: • Compliance reviews or audits concerning civil rights requirements 12 • Complaints, lawsuits, or other investigations alleging noncompliance with civil rights requirements 13 As discussed in the Title VI Complaints Section, Title VI complaints must be forwarded to FAA contacts within 15 days of receipt. For all other civil rights investigations, Kenai Municipal Airport must notify FAA contacts of any new investigations prior to grant execution. At regular intervals, the Coordinator will provide FAA contacts with status updates for the investigations and reviews, until completed. For each existing investigation or review completed within 5 years of this plan, the Coordinator will also provide a statement about the outcome, unless previously provided. 13. Title VI Complaints 49 CFR 21.11; 49 CFR 21 Appendix C (b)(3); 28 CFR 42.406(d) Scope. These procedures are for complaints of discrimination under Title VI and related laws (hereafter “Title VI Complaints.” In order to be a Title VI Complaint, the complaint must: 1. Allege discrimination on the basis of race, color, national origin (including LEP), sex (including sexual orientation and gender identity), creed, or age or violations administrative requirements under Title VI or related laws. 2. Not only be for employment matters 14 3. Allege misconduct by the Kenai Municipal Airport or its sub-recipients, including airport employees, contractors, concessionaires, lessees, or tenants. 4. Concern an airport facility or actions by the Kenai Municipal Airport including airport employees, contractors, concessionaires, lessees, or tenants. 12 Includes any Title VI, ADA, Sec. 504, Title VII/EEO, or other civil rights program compliance review or audit to be performed on the airport sponsor or any of its sub-recipients by any State, local or Federal agency. 13 Includes allegations of discrimination based on race, color, national origin (including LEP), sex (including sexual orientation and gender identity), creed, or age, whether because of actions of the airport sponsor itself, or its employees, contractors, or tenants. Includes noncompliance with related administrative requirements under civil rights laws. 14 Complaints of employment discrimination must be addressed as required by EEOC and other applicable authorities with jurisdiction over employment matters. If an Airport sponsor employment activity is supported by FAA-provided financial assistance or it is alleged that the employment discrimination affects the broader airport program, complaints about that activity must also be reported to FAA. 20 15 Rights. Any person who believes that he or she has been subjected to discrimination on the basis of race, color, national origin (including LEP), sex (including sexual orientation and gender identity), creed, or age has the right to file a complaint with the Kenai Municipal Airport.15 Alternatively, they can file a formal complaint with an outside agency, such as the U.S. Departments of Justice or Transportation, or the Federal Aviation Administration (FAA), or seek other legal remedies. Receipt of Complaint. The Coordinator will log in the complaint and promptly send copies of the complaint to the office named in the complaint and the Airport Manager. Complaints must be filed within 180 days of the discriminatory event, must be in writing, and must be delivered to: Derek Ables, Airport Manager] 305 North Willow Street, suite 200, Kenai, Alaska 99611, 907-283-7951 dables@kenai.city If a complaint is initially made by phone, it must be supplemented with a written complaint before 180 days after the discriminatory event has passed. If a verbal complaint is received, the complainant should be given a copy of the Airport Discrimination Complaint Procedures and instructed to submit a written complaint. Accommodation will be provided upon request to individuals unable to file a written complaint due to a disability. Initial Procedure. The Coordinator may meet with the complainant to clarify the issues, obtain additional information, and determine if informal resolution might be possible in lieu of an investigation. If successfully resolved, the Coordinator will issue a closure letter to the complainant, record the disposition in the complaints log, and report the resolution to FAA. Discrimination Complaint Referral Procedure Internal Complaint Referral. All Title VI complaints must be promptly forwarded to the Coordinator within 3 regularly scheduled working days. Initial FAA Notification. A copy of each Title VI complaint will be forwarded to the FAA within 15 days of initial receipt (not the date that the Coordinator was notified). The Coordinator will forward a copy of the complaint and a statement describing all actions taken to resolve the matter, and the results thereof to the FAA Civil Rights staff. (Note: complaints based on disability do not have to be forwarded to FAA.) To transmit complaint information to the FAA, the Coordinator will upload to the FAA Civil Rights Connect System, which issues automated notifications to FAA staff.The Coordinator will also seek technical assistance from FAA, as needed, throughout complaint intake, investigation and resolution process. 15 21 16 Investigation Procedure Assignment of Investigator. The Coordinator will immediately begin the investigation or designate an investigator. Cooperation with FAA. The Coordinator will promptly investigate all Title VI complaints, including those referred by the FAA for investigation. If the FAA is investigating a complaint against Kenai Municipal Airport the Coordinator will avoid interfering with the FAA investigation, cooperate with the FAA when needed, and share factual information with the FAA. Prompt Investigation. The Coordinator will make every effort to complete discrimination complaint investigations within 60 calendar days after the complaint is received. Some investigations may take longer with a justification for the delay and assurance that the investigation is being completed as quickly as possible. Contact with Complainant. The Coordinator will meet with the complainant to clarify the issues and obtain additional information, and also speak with community members and potential witnesses, as appropriate. Investigation Report. After completing the investigation, the Coordinator will prepare a written report. Consultation with Legal Counsel. In each case, the Coordinator will consult with Legal Counsel regarding the investigation and the report. Airport Legal Counsel will ensure that the report is consistent with the DOT and FAA Title VI nondiscrimination requirements. Prompt Resolution of Disputes. The Coordinator will emphasize voluntary compliance and quickly and fairly resolve disputes with complainants, or with contractors, tenants, or other persons, through joint meetings and negotiation. Forwarding Report and Response to Complainant. At the completion of the investigation, the complainant and respondent will receive a letter of findings and determination of the investigation and any applicable resolution. The letter transmitting the findings and any applicable resolution will state Kenai Municipal Airport’s conclusion regarding whether unlawful discrimination occurred, and will describe the complainant’s appeal rights. A summary of the investigation report, any appeal, or follow-up actions will be sent to the FAA via the FAA Civil Rights Connect System. Appeal Rights. The complainant must be notified of their right to appeal the findings or determinations, and of the procedures and requirements for an appeal: • The complainant may appeal in writing to the City Manager. • The written appeal must be received within 30 business days after receipt of the written decision. • The written appeal must contain all arguments, evidence, and documents supporting the 22 17 basis for the appeal. • The City Manager will issue a final written decision in response to the appeal. Avoiding Future Discrimination. In addition to taking action with respect to any specific instances of discrimination, the Kenai Municipal Airport will identify and implement measures to reduce the chances of similar discrimination in the future. Intimidation and Retaliation Prohibited. Kenai Municipal Airport employees, contractors, and tenants will not intimidate or retaliate against a person who has filed a complaint alleging discrimination. For information on filing a complaint with DOT/FAA, please contact Derek Ables This complaint procedure is shared with the public through the following methods: Website, In-person, and Other Distribution Methods 1 Airport website, https://www.kenai.city/airport/page/airport-supporting-documents 2 Airport Office, 305 North Willow Street, suite 200, Kenai, Alaska 99611 23 18 14. Population / Language Data 24 19 Label Estimate Margin of Error Estimate Margin of Error Estimate Margin of Error Population for whom poverty status is determined 14,712 ±732 2,271 ±701 15.4%±4.8 AGE Under 18 years 3,501 ±370 636 ±341 18.2%±9.5 Under 5 years 942 ±207 152 ±152 16.1%±15.8 5 to 17 years 2,559 ±362 484 ±253 18.9%±9.3 Related children of householder under 18 years 3,492 ±370 627 ±339 18.0%±9.5 18 to 64 years 8,728 ±618 1,434 ±399 16.4%±4.6 18 to 34 years 3,518 ±411 716 ±250 20.4%±6.8 35 to 64 years 5,210 ±484 718 ±248 13.8%±4.8 60 years and over 3,384 ±367 304 ±151 9.0%±4.5 65 years and over 2,483 ±326 201 ±98 8.1%±4.1 SEX Male 7,634 ±452 1,083 ±307 14.2%±4.1 Female 7,078 ±450 1,188 ±441 16.8%±6.0 RACE AND HISPANIC OR LATINO ORIGIN White alone 10,596 ±645 1,498 ±560 14.1%±5.1 Black or African American alone 118 ±56 0 ±16 0.0%±19.0 American Indian and Alaska Native alone 1,592 ±373 607 ±320 38.1%±16.9 Asian alone 401 ±212 24 ±31 6.0%±7.1 Native Hawaiian and Other Pacific Islander alone 27 ±51 0 ±16 0.0%±50.1 Some other race alone 368 ±205 5 ±16 1.4%±4.6 Two or more races 1,610 ±337 137 ±121 8.5%±7.5 Hispanic or Latino origin (of any race)964 ±245 32 ±42 3.3%±4.5 White alone, not Hispanic or Latino 10,368 ±640 1,474 ±560 14.2%±5.2 EDUCATIONAL ATTAINMENT Population 25 years and over 9,863 ±577 1,314 ±400 13.3%±4.1 Less than high school graduate 563 ±170 148 ±81 26.3%±12.7 High school graduate (includes equivalency)3,357 ±493 564 ±223 16.8%±6.6 Some college, associate's degree 3,720 ±432 519 ±243 14.0%±6.0 Bachelor's degree or higher 2,223 ±370 83 ±66 3.7%±2.9 EMPLOYMENT STATUS Civilian labor force 16 years and over 6,512 ±532 697 ±241 10.7%±3.6 Employed 5,933 ±528 488 ±177 8.2%±2.9 Male 3,477 ±342 309 ±145 8.9%±4.0 Female 2,456 ±297 179 ±92 7.3%±3.6 Unemployed 579 ±222 209 ±133 36.1%±19.1 Male 361 ±185 135 ±123 37.4%±26.4 Female 218 ±92 74 ±49 33.9%±20.5 WORK EXPERIENCE Population 16 years and over 11,528 ±621 1,760 ±479 15.3%±4.2 Worked full-time, year- round in the past 12 months 3,776 ±502 105 ±68 2.8%±1.7 Worked part-time or part- year in the past 12 months 3,092 ±400 568 ±225 18.4%±6.7 Did not work 4,660 ±516 1,087 ±322 23.3%±6.7 ALL INDIVIDUALS WITH INCOME BELOW THE FOLLOWING POVERTY RATIOS 50 percent of poverty level 969 ±377 (X)(X)(X)(X) 125 percent of poverty level 2,540 ±712 (X)(X)(X)(X) 150 percent of poverty level 3,173 ±745 (X)(X)(X)(X) 185 percent of poverty level 4,156 ±795 (X)(X)(X)(X) 200 percent of poverty level 4,555 ±835 (X)(X)(X)(X) 300 percent of poverty level 6,756 ±839 (X)(X)(X)(X) 400 percent of poverty level 9,075 ±827 (X)(X)(X)(X) 500 percent of poverty level 10,713 ±880 (X)(X)(X)(X) UNRELATED INDIVIDUALS FOR WHOM POVERTY STATUS IS DETERMINED 3,638 ±458 1,161 ±302 31.9%±7.0 Male 2,197 ±334 656 ±214 29.9%±8.2 Female 1,441 ±274 505 ±178 35.0%±10.1 15 years 0 ±16 0 ±16 -** 16 to 17 years 9 ±10 9 ±10 100.0%±86.7 18 to 24 years 503 ±199 302 ±167 60.0%±15.0 25 to 34 years 615 ±207 169 ±93 27.5%±12.8 35 to 44 years 527 ±182 208 ±138 39.5%±19.6 45 to 54 years 482 ±167 87 ±61 18.0%±12.3 55 to 64 years 542 ±151 234 ±116 43.2%±15.8 65 to 74 years 526 ±161 97 ±67 18.4%±11.9 75 years and over 434 ±141 55 ±55 12.7%±11.4 Mean income deficit for unrelated individuals (dollars)7,653 ±1,288 (X)(X)(X)(X) Worked full-time, year-round in the past 12 months 1,127 ±287 105 ±68 9.3%±5.2 Worked less than full-time, year-round in the past 12 months 892 ±190 299 ±154 33.5%±14.0 Did not work 1,619 ±311 757 ±227 46.8%±10.2 Population in housing units for whom poverty status is determined 14,645 ±732 2,244 ±701 15.3%±4.8 ZCTA5 99611 Total Below poverty level Percent below poverty level 25 20 ZCTA5 99611 Label Estimate Margin of Error Total: 14,794 ±695 Speak only English 13,839 ±689 Spanish or Spanish Creole: 478 ±236 Speak English "very well" 421 ±212 Speak English less than "very well" 57 ±45 French (incl. Patois, Cajun): 98 ±82 Speak English "very well" 98 ±82 Speak English less than "very well" 0 ±14 French Creole: 0 ±14 Speak English "very well" 0 ±14 Speak English less than "very well" 0 ±14 Italian: 5 ±8 Speak English "very well" 5 ±8 Speak English less than "very well" 0 ±14 Portuguese or Portuguese Creole: 0 ±14 Speak English "very well" 0 ±14 Speak English less than "very well" 0 ±14 German: 21 ±28 Speak English "very well" 21 ±28 Speak English less than "very well" 0 ±14 Yiddish: 0 ±14 Speak English "very well" 0 ±14 Speak English less than "very well" 0 ±14 Other West Germanic languages: 0 ±14 Speak English "very well" 0 ±14 Speak English less than "very well" 0 ±14 Scandinavian languages: 0 ±14 Speak English "very well" 0 ±14 26 21 Speak English less than "very well" 0 ±14 Greek: 0 ±14 Speak English "very well" 0 ±14 Speak English less than "very well" 0 ±14 Russian: 20 ±31 Speak English "very well" 1 ±2 Speak English less than "very well" 19 ±30 Polish: 0 ±14 Speak English "very well" 0 ±14 Speak English less than "very well" 0 ±14 Serbo-Croatian: 0 ±14 Speak English "very well" 0 ±14 Speak English less than "very well" 0 ±14 Other Slavic languages: 7 ±11 Speak English "very well" 2 ±3 Speak English less than "very well" 5 ±11 Armenian: 0 ±14 Speak English "very well" 0 ±14 Speak English less than "very well" 0 ±14 Persian: 0 ±14 Speak English "very well" 0 ±14 Speak English less than "very well" 0 ±14 Gujarati: 0 ±14 Speak English "very well" 0 ±14 Speak English less than "very well" 0 ±14 Hindi: 0 ±14 Speak English "very well" 0 ±14 Speak English less than "very well" 0 ±14 Urdu: 0 ±14 Speak English "very well" 0 ±14 Speak English less than "very well" 0 ±14 27 22 Other Indic languages: 0 ±14 Speak English "very well" 0 ±14 Speak English less than "very well" 0 ±14 Other Indo-European languages: 8 ±14 Speak English "very well" 8 ±14 Speak English less than "very well" 0 ±14 Chinese: 0 ±14 Speak English "very well" 0 ±14 Speak English less than "very well" 0 ±14 Japanese: 35 ±33 Speak English "very well" 35 ±33 Speak English less than "very well" 0 ±14 Korean: 0 ±14 Speak English "very well" 0 ±14 Speak English less than "very well" 0 ±14 Mon-Khmer, Cambodian: 0 ±14 Speak English "very well" 0 ±14 Speak English less than "very well" 0 ±14 Hmong: 0 ±14 Speak English "very well" 0 ±14 Speak English less than "very well" 0 ±14 Thai: 0 ±14 Speak English "very well" 0 ±14 Speak English less than "very well" 0 ±14 Laotian: 0 ±14 Speak English "very well" 0 ±14 Speak English less than "very well" 0 ±14 Vietnamese: 0 ±14 Speak English "very well" 0 ±14 Speak English less than "very well" 0 ±14 Other Asian languages: 42 ±61 28 23 Speak English "very well" 42 ±61 Speak English less than "very well" 0 ±14 Tagalog: 1 ±2 Speak English "very well" 0 ±14 Speak English less than "very well" 1 ±2 Other Pacific Island languages: 22 ±25 Speak English "very well" 12 ±19 Speak English less than "very well" 10 ±16 Navajo: 0 ±14 Speak English "very well" 0 ±14 Speak English less than "very well" 0 ±14 Other Native North American languages: 169 ±79 Speak English "very well" 130 ±75 Speak English less than "very well" 39 ±37 Hungarian: 0 ±14 Speak English "very well" 0 ±14 Speak English less than "very well" 0 ±14 Arabic: 0 ±14 Speak English "very well" 0 ±14 Speak English less than "very well" 0 ±14 Hebrew: 14 ±22 Speak English "very well" 14 ±22 Speak English less than "very well" 0 ±14 African languages: 0 ±14 Speak English "very well" 0 ±14 Speak English less than "very well" 0 ±14 Other and unspecified languages: 35 ±51 Speak English "very well" 35 ±51 Speak English less than "very well" 0 ±14 29 24 15. Completed Unlawful Discrimination Poster 30 Sample Airport Sponsor Community Participation Plan (CPP)1 1. Administration The purpose of this CPP is to ensure that stakeholders or communities affected 2 by Kenai Municipal Airport projects or operations can be informed and participate and have their input thoughtfully considered in the key stages during airport planning efforts, regardless of their race, color, national origin, sex, sexual orientation, gender identity, creed, age, or disability (hereafter, the “protected bases”). This plan is provided in accordance with Title VI of the Civil Rights Act of 1964 (Title VI) and related authorities.3 This plan and associated reports regarding our CPP efforts will be communicated to the public in formats accessible to persons with disabilities and to limited English proficient (LEP) individuals. The individuals primarily responsible for implementing the Kenai Municipal Airport CPP are: Responsible Official Title, Office, and Responsibilities 1 Derek Ables Airport Manager 2 Sarah Conley Admin. Assistant Responsible officials’ contact information is shared with the public through the following methods: Website, In-person, and Other Communication Methods 1 https://www.kenai.city/bc-airport-commission 2 Airport Office at 305 North Willow Street, suite 200 Kenai, Alaska 99611 In addition, Kenai Municipal Airport will ensure that members of the public are advised of our nondiscrimination obligations. This includes how to file discrimination complaints with Kenai Municipal Airport and the FAA. We will also conspicuously display the FAA-provided Unlawful Discrimination Posters at airport facilities. See Notice section of Kenai Municipal Airport’s Title VI Plan. Kenai Municipal Airport also makes this CPP available through the following methods when engaging members of the public concerning planning efforts: 1 See DOT Order 1000.12C, “The U.S. Department of Transportation (DOT) Title VI Program,” Ch. 2, Sec. 4. (Jun. 11, 2021). https://www.transportation.gov/sites/dot.gov/files/2021-08/Final-for-OST-C-210312-002-signed.pdf 2 Within this CPP, the term “affected” also means served, in addition to positively or negatively impacted. 3 Related authorities include the Age Discrimination Act of 1975; Sec. 520 of the Airport and Airway Improvement Act of 1982; and the Civil Rights Restoration Act of 1987. 31 2 Website, In-person, and Other Distribution Methods 1. https://www.kenai.city/airport 2. Airport Office at 305 North Willow Street, suite 200 Kenai, Alaska 99611 2. Goals and Objectives This CPP applies to all airport planning and decision-making efforts, whether or not directly supported by Federal assistance. This includes surveys, public meetings (e.g., airport commission meetings), and hearings, not only meetings for a project requiring an environmental impact statement (EIS) or environmental assessment (EA). Kenai Municipal Airport’s planning processes that lead to decisions for projects or operations or those of any sub-recipients are: Planning Processes 1. Runway Rehabilitation 2. Master Plan 3. Taxiway Rehabilitation 4. Development of Hangars and Leases 5. 6. Kenai Municipal Airport seeks public input for the above processes through the following methods: Public Input Methods Planning Process(es) that use each Method A. Airport Commission Meetings #1,2,3,4 B. City Council Meetings #1,2,3,4 C. Master Plan meetings # 2 D. # E. # F. # 32 3 3. Identification of and Focused Outreach to Affected Communities See Community Statistics section of Kenai Municipal Airport’s Title VI Plan, for detailed discussion of Affected Communities. The specific steps the Kenai Municipal Airport will take to communicate with, inform, educate, consult or solicit input from, and expand opportunities for engagement with each Affected Community,4 are provided below. Affected Community Key Community Reps. (CBOs, leaders, etc.) Focused Outreach Steps i. Kenai Airport Manager, City Manger, Mayor, Airport Commission a. Schedule Planning Meetings b. Advertise c. Reach out ii. a. b. c. iii. a. b. c. iv. a. b. c. v. a. b. c. vi. a. b. c. 4 “Affected communities” means any readily identifiable group potentially impacted by an airport project or operation, such as the community immediately surrounding a project or a community in the flight path. 33 4 4. Effective Communication Kenai Municipal Airport will ensure that public engagement is effective, meaningful, and free of linguistic, economic, historical, and cultural barriers to participation. Every effort will be taken to ensure clear, plain, and effective communication with Affected Communities, including materials in accessible formats for persons with disabilities and in languages other than English. See Limited English Proficiency (LEP) section of Kenai Municipal Airport’s Title VI Plan. 5. Communication Platforms Diverse communication platforms will be utilized to effectively reach the broadest audience. We will use the following platforms to communicate project details, our nondiscrimination obligations, and contact information for the public to share project or operational feedback with our office and the FAA. Social Media, Monitors, and Other Communication Platforms 1 Airport Website 2 Notices 6. Records This section includes the procedures Kenai Municipal Airport will follow to document of our outreach efforts. Records for steps taken to provide outreach to Affected Communities will be maintained in the following locations: Website, In-person, and Other Storage Methods 1 In-person 2 Airport Drive Records will be kept for community input. The records will document how Kenai Municipal Airport considered, weighed, and incorporated input received. The records will include justifications for any decisions contrary to community feedback. The records will be stored in the following locations: Website, In-person, and Other Storage Methods 1 In-person 2 Airport Drive 34 5 Records for demographics of participants will also be kept. Requested demographic information will include race, national origin, sexual orientation, gender identity, creed, age, disability, languages spoken, and community membership.5 Demographic information will be requested by the following methods: Demographic Information Collection Methods 1 Voluntary Disclosures 2 CPP records will be made available to the public using the same methods for other information outlined within this plan. 7. Reporting Outcomes Within 30 days of the end of each fiscal year (FY), Kenai Municipal Airport will create a CPP Report for that current FY. The report will summarize efforts taken under this CPP in a narrative statement describing: 1. The specific steps taken to produce meaningful engagement with Affected Communities that FY, 2. The results of those efforts for that FY, and 3. How the Affected Communities’ comments and views are or will be incorporated into the decision-making process. The CPP Reports will be included with Kenai Municipal Airports’s Title VI Plan when it is updated every 3 years. 5 This information is solicited to demonstrate compliance with Title VI and related requirements. See 49 CFR § 21.9(b); 49 U.S.C. § 47123; 28 CFR § 42.406; and FAA Order 1400.11. 35 6 Appendix 1 Complete only if required by Section 3 Title VI regulation require Federal grant recipients to know their community demographics. See 49 CFR § 21.9(b). By knowing this information, the Kenai Municipal Airport] will be able to identify, understand, and engage with communities. In doing so, the Kenai Municipal Airport needs to know about communities eligible to be served, actually or potentially affected, benefited or burdened by Kenai Municipal Airport’s airport program. Affected Communities 6 Population Kenai 14712 (Hereafter, the above communities will be referred to collectively as “the Affected Communities”). We have identified the following facts about the Affected Communities: Low Income Communities 7. A low-income area is an identifiable group of persons living in geographic proximity, whose median household income is at or below the Department of Health and Human Services poverty guidelines. Pursuant to Executive Order 12898, “Federal Actions to Address Environmental Justice in Minority Populations and Low-Income Populations,” Kenai Municipal Airport is collecting information about affected and potentially affected low-income communities. According to U.S. Census Report, S1701: Poverty Status in the Past 12 Months, the overall poverty level for Kenai is approximately 15.4 %. The poverty rate remains similar compared with the rest of the state. The poverty rates for the specific Affected Communities are as follows. Affected Communities Poverty Rate Kenai 15.4% 6 “Affected communities” means any readily identifiable group potentially impacted by an airport project or operation, such as the community immediately surrounding a project or a community in the flight path. 7 Low-income data must be collected to assist in our compliance with Environmental Justice requirements (not Title VI requirements). For example, this data will be utilized in our Community Participation Plan (CPP) to help ensure the meaningful involvement of low income communities in airport programs and activities. 36 7 Racial and Ethnic Communities. Demographic data for race, color, and national origin was evaluated to identify racial and ethnic communities and populations in each Affected Community. The demographic composition by race, color, or national origin for the specific Affected Communities are as follows 8: Affected Community: __Kenai Total Affected Community Population: ___14,712 Demographic Group within Affected Community Number of People in Minority Group Percent of Total Affected Community Population White 10596 72% Black or African American 118 1% American Indian or Alaska Native 1592 11% Asian 401 3% Native Hawaiian or Other Pacific Islander 27 0.2% Hispanic or Latino 964 7% More than one 1610 7% Limited English Proficiency (LEP). The goal of all language access planning and implementation is to ensure that Kenai Municipal Airport communicates effectively with limited English proficient (LEP) individuals. Effective language access requires self-assessment and planning. The next table lists non-English languages 9 that are spoken in LEP households in the Affected Communities. The data source is American Community Survey The threshold we have used for identifying the languages with significant LEP populations is the DOT safe harbor threshold, which is 5% or 1,000, whichever is less.10 The safe harbor for our community is 740. Please refer to the end of this document to find data for all languages in our community. 8 Recommend using demographic groups from the U.S. Census. 9 Recommend using language groups from the U.S. Census, and using data for the “Speak English less than ‘very well’” category for each language over the threshold. 10 See the DOT LEP Policy Guidance at https://www.federalregister.gov/d/05-23972/p-133. The safe harbor provisions apply to the translation of written documents only; however, it provides a consistent starting point for identifying significant LEP populations. 37 8 Languages Spoken by LEP Population that Meet the Safe Harbor Threshold Number Margin of Error None Frequency of contact with LEP individuals at the airport and airport-related activities (all languages): Languages Spoken by LEP Persons A few times a year (12 or less days a year) Several times a month (13 to 51 days a year) At least once a week (52 to 364 days a year) Every day (365 days a year) None Additional languages spoken by significant numbers of LEP persons in the Affected Communities, local schools, emergency service providers, and others, include: Additional Languages Spoken None 38 9 This information is updated annually11 through checking the following resources: Data Sources for Languages Spoken in Affected Community Website link to Data Source U.S. Census Bureau https://data.census.gov/table/ACSDT5Y2015.B 16001?q=b16001&g=860XX00US99611 Beneficiary Diversity. Demographic information is collected from airport customers, attendees at community meetings, and businesses seeking opportunities at the airport, through voluntary disclosures. Description of Beneficiary Demographic Information Collection Methods • Airport Customer Service Office will conduct surveys of airport guests for customer satisfaction with airport concessions, restroom cleanliness, food offerings, and other elements and services every 3 years. The survey includes a voluntary request for demographic information. • Participants at small business workshops, pre-bid meetings, and other public meetings will be asked to complete an anonymous survey that includes demographic information. Staff and Advisory Board Diversity. Demographic information is collected from airport program employees and members of planning and advisory boards, through voluntary disclosures. Description of Employee and Advisory Board Demographic Information Collection Methods • Employees are asked to submit voluntary confidential demographic information at time of hiring. • Every 3 years, the airport administration sends an email to all board members asking them to voluntarily and anonymously enter demographic information through an online survey. Appendix 2 11 Data should be kept up-to-date, but this plan does not need to be updated for incremental data changes during the Plan’s 3-year period. 39 10 Complete only if required by Section 4 In creating a Language Assistance Plan, the Kenai Municipal Airport will consider the volume, proportion, or frequency of contact with LEP persons in determining the appropriate language assistance to provide. In Community Statistics section, we identified the following languages spoken by LEP persons in Affected Communities Language Spanish French Russian Italian German Other North American Languages Kenai Municipal Airport also collects data for languages spoken by airport guests.12 Data sources include: Data Sources for Languages Spoken by Airport Guests Website link to Data Source Interactions in the Administration office N/A Based on the above data, the following additional languages have been identified as likely to be spoken by LEP airport guests: Language None 12 We aim to provide appropriate language assistance services to every LEP person encountered. This includes instances when LEP statistical data for a particular language was not available beforehand, or the safe harbor threshold for written translation was not met. 40 11 The Title VI Coordinator will also actively engage with community educators, community groups, places of work, business groups, social groups, and the like to confirm that translation and interpretation services are accurate and effective. Additionally, the Title VI Coordinator will inform leadership and staff of the Kenai Municipal Airport of the responsibility to provide language access. We have made the following plans to provide translation services free of charge to ensure that individuals with LEP have access to the benefits of the airport: Translation Services: • All written notices contain a statement in the identified languages, when appropriate, of how to receive translated written materials. • The following vendors have been identified for written translations: Translation Vendors Languages None • Information regarding translation services can be obtained at: Location for Translation Assistance Languages None Interpretation Services: • The following vendors have been identified for interpretation services: Interpretation Vendors Languages None. • Information regarding interpretation services can be obtained at: Location for Interpretation Assistance Languages None 41 Kenai City Council - Regular Meeting Page 1 of 3 June 19, 2024 Kenai City Council - Regular Meeting June 19, 2024 ꟷ 6:00 PM Kenai City Council Chambers 210 Fidalgo Avenue, Kenai, Alaska www.kenai.city **Telephonic/Virtual Information on Page 3** Action Agenda A. CALL TO ORDER 1. Pledge of Allegiance 2. Roll Call 3. Approval of the Agenda and Consent Agenda (Public comments on Consent Agenda Items limited to three (3) minutes per speaker; thirty (30) minutes aggregated) *All items listed with an asterisk (*) are considered to be routine and non-controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a council member so requests, in which case the item will be removed from the consent agenda and considered in its normal sequence on the agenda as part of the General Orders. B. SCHEDULED ADMINISTRATIVE REPORTS 1. Water and Wastewater Rate Study, Public Works Director Curtin 2. Kenai Regional Airport - Leakage and Retention Study, Volaire Aviation Consulting C. SCHEDULED PUBLIC COMMENTS (Public comments limited to ten (10) minutes per speaker) D. UNSCHEDULED PUBLIC COMMENTS (Public comments limited to three (3) minutes per speaker; thirty (30) minutes aggregated) E. PUBLIC HEARINGS 1. ENACTED WITHOUT OBJECTION. Ordinance No. 3421-2024 - Increasing Estimated Revenues and Appropriation in the Kenai City Airport Snow Removal Equipment, Visitor Center, and Public Safety Capital Project Funds to Transfer Residual Balance from Completed Projects Back to their Original Funding Sources. (Administration) 2. ENACTED WITHOUT OBJECTION. Ordinance No. 3422-2024 - Increasing Estimated Revenues and Appropriations in the General Fund and Public Safety Capital Project Fund for Cost in Excess of Projected Budgeted Amounts for Fire Department Flooring Replacement Phase 2. (Administration) 3. ENACTED WITHOUT OBJECTION. Ordinance No. 3423-2024 - Increasing Estimated Revenues and Appropriations in the General Fund and Personal Use Fishery Fund for Annual Transfer from Personal Use Fishery Fund to the General Fund for Non-Departmental Expenses. (Administration) 4. ENACTED WITHOUT OBJECTION. Ordinance No. 3424-2024 - Increasing FY2025 Estimated Revenues and Appropriations in the General Fund and Authorizing Renewal of the City’s Property, Liability, Workers’ Compensation, Airport and Other Ancillary Policies with the Alaska Municipal League Joint Insurance Association for July 1, 2024 through June 30, 2025. (Administration) [KMC 1.15.070(d)] 42 Kenai City Council - Regular Meeting Page 2 of 3 June 19, 2024 1. Motion for Introduction 2. Motion for Second Reading (Requires a Unanimous Vote) 3. Motion for Enactment (Requires Five Affirmative Votes) 5. ADOPTED WITHOUT OBJECTION. Resolution No. 2024-25 - Authorizing the Use of the Fleet Replacement Fund for the Purchase of Equipment to Upfit Three New Police Vehicles. (Administration) 6. ADOPTED WITHOUT OBJECTION. Resolution No. 2024-26 - Approving a Twelve-Month Extension of Time for Good Cause for the Completion of Permanent Improvements for a Lease Between the City of Kenai and State of Alaska, Division of Forestry for Airport Reserve Lands Described as Lot 4A, FBO Subdivision No.11, Plat No. 2021-44. (Administration) 7. ADOPTED WITHOUT OBJECTION. Resolution No. 2024-27 - Authorizing the City Manager to Enter into an ATM Concession Agreement for the Kenai Municipal Airport. (Administration) 8. ADOPTED WITHOUT OBJECTION. Resolution No. 2024-28 - Amending City Council Policy No. 20.020 Commissions, Committees and Council on Aging Procedures to Amend the Meeting Location for the Airport Commission and Making Other Housekeeping Amendments. (City Clerk) 9. ADOPTED WITHOUT OBJECTION. Resolution No. 2024-29 - Authorizing a Service Agreement for the Personal Use Fishery Dumpsters and Portable Restrooms. (Administration) 10. ADOPTED WITHOUT OBJECTION. Resolution No. 2024-30 - Authorizing a Contract Award and Corresponding Purchase Order for the 2024 Recreation Center Epoxy Flooring Project. (Administration) 11. ADOPTED WITHOUT OBJECTION. Resolution No. 2024-31 - Approving a Twelve-Month Extension of Time for Good Cause for the Completion of Permanent Improvements for a Lease between the City of Kenai and Joel Caldwell for Airport Reserve Lands Described as Lot 3, Block 4, General Aviation Apron Subdivision No. 1, Plat No. 73-68. (Administration) F. MINUTES 1. *Regular Meeting of June 5, 2024. (City Clerk) G. UNFINISHED BUSINESS 1. ADOPTED AS AMENDED WITHOUT OBJECTION. Resolution No. 2024-17 - Renaming Cook Inlet View Drive to Cook Inlet Drive. (Sounart) [On 05/15/24 this item was referred to the Planning and Zoning Commission for recommendation to Council and postponed to 06/05/24; on 06/05/24 this item was postponed as amended to the 06/19/24 City Council meeting.] H. NEW BUSINESS 1. *Action/Approval - Bills to be Ratified. (Administration) 2. *Action/Approval - Special Use Permit to the State of Alaska, Division of Forestry for Use of 30,000 Square Feet of Apron Space at the Kenai Municipal Airport. (Administration) 3. *Action/Approval - Special Use Permit to Echo Lake Meats for Use of 20 Square Feet of Terminal Space at the Kenai Municipal Airport. (Administration) 4. *Action/Approval - Special Use Permit to Kenai Aviation Operations, LLC for Use of 1200 Square Feet of Apron Space at the Kenai Municipal Airport. (Administration) 43 Kenai City Council - Regular Meeting Page 3 of 3 June 19, 2024 5. *Action/Approval - Special Use Permit to Weaver Brothers, Inc. for Trucks and Trailers Storage. (Administration) 6. *Action/Approval - Special Use Permit to Kenai Chamber of Commerce and Visitor Center - Moose Meat John Cabin. (Administration) 7. APPROVED AS AMENDED WITHOUT OBJECTION. *Action/Approval - Special Use Permit to Shane Morgan for Sheet Pile Storage. (Administration) I. COMMISSION / COMMITTEE REPORTS 1. Council on Aging Commission 2. Airport Commission 3. Harbor Commission 4. Parks and Recreation Commission 5. Planning and Zoning Commission 6. Beautification Commission J. REPORT OF THE MAYOR K. ADMINISTRATION REPORTS 1. City Manager 2. City Attorney 3. City Clerk L. ADDITIONAL PUBLIC COMMENTS 1. Citizens Comments (Public comments limited to five (5) minutes per speaker) 2. Council Comments M. EXECUTIVE SESSION 1. Discussion of Potential Payroll Settlement. [AS 44.62.310(c)(1) and AS 44.62.310(c)(3)] N. PENDING ITEMS O. ADJOURNMENT P. INFORMATION ITEMS The agenda and supporting documents are posted on the City’s website at www.kenai.city. Copies of resolutions and ordinances are available at the City Clerk’s Office or outside the Council Chamber prior to the meeting. For additional information, please contact the City Clerk’s Office at 907-283-8231. Registration is required to join the meeting remotely through Zoom. Please use the following link to register: https://us02web.zoom.us/meeting/register/tZUof--uqjwuGNA9TpWjiuD5xasJk-leXjY_ 44 45 46 47