HomeMy WebLinkAbout2006-06-13 Beautification PacketKENAI BEAUTIFICATION COMMITTEE MEETING
JUNE 13, 2006
7:00 P.M.
KENAI COUNCIL CHAMBERS
AGENDA
ITEM 1: CALL TO ORDER & ROLL CALL
ITEM 2: AGENDA APPROVAL
ITEM 3: APPROVAL OF MEETING SUMMARY -- May 9, 2006
ITEM 4: PERSONS SCFIEDULED TO BE IiEARD
ITEM 5: OLD BUSYNESS
ITEM 6:
a. Discussion -- Planting Update
b. Discussion -- Weeding Schedule
ITEM 7: REPORTS
a. Committee Chair
b. Parks & Recreation Director
a Kenai City Council Liaison
ITEM 8: OUESTIONS AND COMMENTS
ITEM 9: PERSONS NOT SCHEDULED TO BE HEARD
ITEM 10:
a. City Council Action Agenda of May 3 and 17, 2006.
b. Parks & Recreation Commission Minutes of May 4, 2006.
c. Updated Kenai City Council Policy for Commission, Committee, Board and
Council on Aging Meetings and Work Sessions.
ITEM 11: ADJOURNMENT
PLEASE CONTACT US IF YOU WILL NOT BE ABLE TO
ATTEND THE MEETING:
CAROL -- 283-8231 OR,
BOB -- 283-3692
T~~
KENAI BEAUTIFICATION COMMITTEE MEETYNG
MAY 9, 2006
7:00 P.M.
KENAI COUNCIL CHAMBERS
AGENDA
ITEM 1: CALL TO ORDER & ROLL CALL
ITEM 2: AGENDA APPROVAL
ITEM 3: APPROVAL OF MEETING SUMMARY -- April i l, 2006
ITEM 4: PERSONS SCHEDULED TO BE HEARD
ITEM 5: OLD BUSINESS
a. Discussion -- Volunteer Orientation
ITEM 6: NEW BUSINESS
ITEM 7: REPORTS
a. Committee Chair
b. Parks & Recreation Director
a Kenai City Council Liaison
ITEM 8: OUESTIONS AND COMMENTS
ITEM 9: PERS~NS NOT SCHEDULED TO BE HEARD
ITEM 10: INFORMATYON
a. City Council Action Agenda of April 5 and 19, 2006.
b. Pazks & Recreation Commission Meeting Summary of March 2, 2006.
ITEM 11:
KENAI BEAUTIFYCATION COMMYTTEE MEETYNG
MAY 9, 2006
9:00 P.M.
KENAI COUNCIL CHAMBERS
CHAIR MARILYN DIMMICK, PRESIDING
MEETING SUMMARY
ITEM 1: CALL TO ORDER & ROLL CALL
Chair Dimmick called the meeting to order at approximately 7:10 p.m. Roll was
confirmed as follows:
Members present: M. Dimmick, L. Seymour, S. Hatch, P. Baxter, H. Brown, and M.
LeFebvre
Others present: Council Member L. Swarner and Parks & Recreation Director B.
Frates
A quorum was present.
ITEM 2: AGENDA APPROVAL
The following changes to the agenda were requested:
• Add as: Item 5-b, 01d Business -- Volunteer Plant Day
• Add as: Item 6-a, New Business -- Pianter Boxes/Challenger
Learning Center.
• Move: Item 9 before Item 4
MOTION:
Member Brown MOVED to amend the agenda as requested and Member Baz~ter
SECONDED the motion. There were no objections. SO ORDERED.
ITEM 3: APPROVAL OF MEETYNG SUMMARY -- April 11, 2006
There were no changes or corrections to the meeting summary of April 1 i, 2006 and it
was approved as presented.
YTEM 9: PERSONS NOT SCHEDULED TO BE HEARD
9-a. Council Member Bob Molloy -- Reported he had heard of concerns
voiced by the public related to Municipal Park upgrades. Of particulaz interest was (1)
tread lightly and not remove too many trees (wind concern); and, (2) do not remove too
much underbrush.
9-b. Maqor Pat Porter -- Requested the Committee to begin thinking beyond
just flowers and give consideration to other beautification projects that couid enhance
the city.
ITEM 4: PERSONS SCHEDULED TO BE HEARD -- None.
ITEM 5: OLD BUSINESS
5-a. Discussiott -- Volunteer Orientation
Parks & Recreation Director Frates provided a quick update on a digital presentation of
beautification volunteer programs available which was primarily designed as an
informational tool. It was suggested volunteer sign-up sheets could be available athte
Kenai Chamber of Commerce during the May 13 clean up event.
5-b. Discussion -- Volunteer Plant Day
Member Brown reported the following:
• Planting would take place from 10:00 a.m. to 1:00 p.m.
A barbecue will be held at the Fire Department beginning at 1:00 p.m.
Circle planter beds will be prepped and watered in advance.
It was also suggested Committee members bring food for the barbecue.
ITEM 6: NEW BUSINESS
6-a. Discussion -- Challenger Learning Center Planter Boxes
Chair Dimmick reported a representative of the Center requested planter boxes be
placed neaz the facility. Frates noted he would reserve two boxes for that use.
ITEM 7: REPORTS
?-a. Committee Chair -- D'unmick reported she and Frates would be meeting
with staff of the Visitors Center to discuss summer flowers. She also the Committee
discuss other possible beautification enhancement projects at their August meeting.
9-b. Parks & Recreation Director -- Frates reported the following:
• Summer street banners are being placed.
• The metal fish (crafted by high school students) were delivered.
• The summer hiring process was neaz completion.
• Due to cold weather, water in some parks couid not yet be turned on.
c. Kenai City Council Liaisou - Council Member Swarner reported on
recent work sessions/meetings and noted the public hearing for the budget ordinance
would be held the first meeting in June.
YTEM 8: OUESTIONS AND COMMENTS -- None.
BEAUTIFICATION COMMIT"fEE MEETING
MAY 9, 2006
PAGE 2
ITEM 9: PERSONS NOT SCAEDULED TO BE HEARD -- Heard prior to
Item 4.
ITEM 10: INFORMATION
10-a. City Council Action Agenda of April 5 and 19, 2006.
10-b. Parks & Recreation Commission Meeting Summazy of March 2, 2006.
ITEM 11:
With no further business before the Committee, the meeting adjourned at
approximately 8:10 p.m.
Meeting Summary prepared by:
Caroi L. Freas, City Clerk
BEAUTIFICATION COMMITTEE MEETING
MAY 9, 2006
PAGE 3
~~ ~~~
AGENnA
~N~ C~TY Co~C~ _ ~~.~ ME~ING
MAY 3, 2006
7c00 P.M.
KENAI CITY COUNCIL CHAMBERS
http: / /www.ci.kenai.ak.us
ITEM A: CALL TO ORDER
1. Pledge of Allegiance
2. Roll Call
3. Agenda Approval
4. Consent Agenda
*All items listed with an asterisk (*) are considered to be routine and non-
controversial by the council and will be approved by one motion. There will be no
separate discussion of these items unless a councii member so requests, in which case
the item will be removed from the consent agenda and considered in its normal
sequence on the agenda as part of the General Orders.
ITEM B: SCHEDiTLED PUSLIC COMMENTS (10 minutes)
i. Les Krusea -- Astroturf/Multi-purpose Facility
2. Robert Ruffaes/Kaleidoscope School of Arts 8a Sciences Teachers
aad Students -- Ciean-up of No-Name Creek
~,,,~,~~,.~y~„3. Ricky Gease, Keaai River Sportfishing Associatioa, Inc. --
~Q.~,P,~~~~ Management Oversight Reports and Economic Information of Upper
~ ~/i~/cYo Cook Inlet Salmon Fisheries.
ITEM C: UNSCHEDULED PUBLIC COMMENTS (3 minutes)
ITEM D: REPORTS OF KPB ASSEMBLY LEGISLATORS AND COUNCIIS
ITEM E• PUBLIC HEARINGS
~~^5°~~ GC. 1. Ordiaance No. 2158-2006 -- Amending the Official Kenai Zoning Map
by Rezoning Lot A-1 and Lot A-2, Bazon Park Subdivision No. 6, From
Split-Zoned Light Industriai (IL) and General Commercial (CG) to General
Commercial (CG) Only.
~"~'~`'~~"'~ ~ 2. Ordiaaace No. 2159-2006 -- Enacting KMC 7.40 Titled, "Grant
~~A-OiJ-e~ Gf . Administration," Which Adopts Procedures for the Administration of
Grants by the City of Kenai.
3. 12esolution No. 2006-20 -- Authorizing the Amendment of the city of
~~~~ Kenai, Alaska and Public Employees' Retirement System (PERSj
`~~~ Participation Agreement to Exclude All Elected Officials, Effective May 3,
2006.
~G~ 4. Resolutioa No. 2006-21 -- Transferring $11
000 in the General Fund
,
for Shop Depaztment Utilities.
~ 5. Resolution No. 2006-22 -- Transferring $12,458 in the Water and Sewer
/~ti/-~i~~• Special Revenue ~xnd for Engineering.
,/I~~,~~ 6.
~ Resolutioa lYo. 2006-23 -- Awarding a Lease for'I~vo Fish Seasons (May
15, 2006 to September 30, 2007) of Kenai Dock Station No. 3 to Copper
River Seafoods for the Seasonal Base Bid of $4,379 Plus $0.03/Ib. For
Any Poundage Over 1,333,333 Lbs. of Total Weight From Both Stations
No. 2 and No. 3 Plus $307 Per Month for Boat Storage Area No. 3.
~~y~~°~ 7.
°~~A~~~ ~ Resolution No. 2006-24 -- Expressing Intent to Donate Up to 25 Acres
f
77
• o
a
-Acre Parcel Near Mommsen Subdivision to Frontier Community
Services and Kenai Senior Connection Upon Certain Conditions.
~~~,~ ~(, 8. Resolution No. 2006-25 -- Transferring $19,149 From Construction to
Engineering in the Terminal Modifications Capital Project Fund.
ITEM F: MINUTES
l. *Regular Meeting of April 19, 2006.
2. *Aprii 17, 2006 Work Session Notes
3. *April 19, 2006 Work Session Notes
YTEM G: UNFINTSHED BUSINESS
ITEM H: NEW BUSINESS
~jr~i'd~C~ 1. Bills to be Ratified
~r,~Uf'~ 2. Approval of Purchase Orders Exceeding $15,000
3. *Ordinaace No. 2160-2006 -- Increasing Estimated Revenues and
Appropriations by $28,000 in the Airport Land System Special Revenue
Fund for Utilities.
4. *Ardinance No. 2161-2006 -- Increasing Estimated Revenues and
Appropriations by $21,000 in the Ternunat Enterprise F~znd for Utilities.
~s~(r`fil 5. *Ordix-aace No. 2162-2006 -- Amending KMC 11.20.790 to Change the
Annual Minimum Rental Rate for Shore Fisheries Leases to $3,000.
6. *Ordinaace No. 2163-2006 -- Enacting KMC 7.05.035, Adopting a
Community Purposes Property Tax Exemption as Authorized by AS
29.45.050.
7. *Osdiaaace No. 2164-2006 -- Increasing Estimated Revenues and
Appropriations by $60,000 in the Airport Land System Special Revenue
Flxnd and the Runway Safety Area Improvement Capital Project Fund for
Engineering Services.
•.~,y~~{, 8. Approval -- Updated Kenai City Council Policy for Commission,
Committee, Board and Couricil on Aging Meetings and Work Sessions.
~~ 6~ 9. Discussion -- Schedule Proposed Library E~cpansion Work Session.
, ITEM I: COMMISSION/COMMITTEE REPORTS
l. Council on Aging
2. Aizport Commission
3. Hazbor Commission
4. Library Commission
5. Parks & Recreation Cornmission
6. Planning & Zoning Commission
7. Miscellaneous Commissions and Committees
a. Beautification Cornmittee
b. Alaska Municipal League Report
%TEbI J: REPORT OF THE MAYOR
YTEM K:
l.
2.
3.
ITEM L•
l.
2.
City Manager
Attorney
City Clerk
DISCUSSYON
Citizens (five minutes)
Council
EXECUTIVE SESSION -- None Scheduled
YTEM M: ADJOURNMENT
AGENDA
KENAI CITY COUNCIL - REGULAR MEETING
MAY 17, 2006
7:00 P.M.
KENAI SENIOR CENTER
http: / /www.ci.kenai.ak.us
ITEM A: CALL TO ORDER
1. Pledge of Allegiance
2. Roll Call
3. Agenda Approval
4. Consent Agenda
*All items listed with an asterisk (~) are considered to be routine and non-
controversial by the councii and will be approved by one motion. There will be no
separate discussion of these items unless a council member so requests, in which case
the item will be removed from the consent agenda and considered in its normal
sequence on the agenda as part of the General Orders.
ITEM B:
ITEM C:
ITEM D:
ITEM E:
/~ G~
~~LS~G~ G(. 2
(10 minutes)
Presentation/V.F.W. Poppy Week Proclamation
Tom Adams, Lounsbury Ss Associates -- Wai-Mart Project Update
Phil Bryson/Casey Madden, Wince-Corthell-Bryson -- Airport Runway
Project Update.
Ricky Gease, Keaai River Sportfishiag Association, Inc. --
Management Oversight Reports and Econoxnic Information of Upper
Cook Inlet Salmon Fisheries.
(3 minutes)
REPORTS OF KPB ASSEMBLY LEGISLATORS AND COUNCILS
PUBLYC HEARINGS
Ordinaace No. 2160-2006 -- Increasing Estimated Revenues and
Appropriations by $28,000 in the Airport Land System Special Revenue
Fhnd For Utilities.
Ord'aaaace No. 2161-2006 -- Increasing Estimated Revenues and
Appropriations by $21,000 in the Terminal Enterprise ~nd for Utilities.
~~5~ ~ 3. Ordiaance No. 2163-2006 -- Enacting KMC 7.05.035, Adopting a
Community Purposes Property Tax Exemption as Authorized bv AS
29.45.050. "
/'~t `'j9~ G~. 4. Ordinaace No. 2164-2006 -- Increasing Estimated Revenues and
Appropriations by $60,000 in the Airport Land System Special Revenue
F~nd and the Runway Safety Area Improvement Capital Project Ftitnd for
Engineering Services.
~~~ 5. Resolutioa No. 2006-20 -- Authorizing the Amendment of the city of
Kenai, Alaska and Public Employees' Retirement System (PERS)
Participation Agreement to Exclude All Elected Officials, Effective May 3,
2006.
(Clerk's Note: Consideration of Resolution No. 2006-20 was postponed
from the May 3, 2006 meeting. An active motion to approve Resolution No.
2006-20 is on the floonJ
~~~ ~. 6. Resolutioa No. 2006-26 -- Supporting a Gulf of Alaska Groundfish
Rationalization Plan that Maintains Open Markets, Free Trade, and the
Movement of Commerce for Fisheries Resources Within the State of
Alaska.
~~~~~ 7. Resolutioa No. 2006-27 -- Awazding the Bid to Emulsion Products
Company for 2006 Dust Control, Rental of Asphalt Distribution Truck
and Furnishing CSS-1 Emulsified Asphalt for the Total Amount of
$46,800.
~~~u, 8. Reaolutioa No. 2006-28 -- Transferring $12,000 in the Water and Sewer
Fund for Supplies.
ITEM F: MINUTES
~~~ 1. *Regular Meeting of May 3, 2006.
2. *Notes of Budget Work Session of May 2, 2006
ITEM G: UNFINISHED BUSINESS
ITEM H• NEW BUSINESS
~i^A~~ 1. Bills to be Ratified
,rQiip~^py~ 2. Approval of Purchase Orders Exceeding $15,000
, ~„
3. *Ordaaaace No. 2165-2006 -- Adopting the Annual Budget for the Fiscal
Year Commencing July 1, 2006 and Ending June 30, 2007.
4. *Ordiaance No. 2166-2006 -- Increasing Estimated Revenues and
Appropriations by $3,800 in the Senior Citizen Tifle III Grant Fund for -
Senior and Disabilities Training.
5. *Ord'aaaace 1Vo. 2167-2006 -- Increasing Estimated Revenues and
Appropriations by $4,210.00 in the General Fund to Pay for
Improvements to Police Department Report Writing Stations and a
Computer Projector.
6. *Ordinance No. 2168-2006 -- Amending KMC 1.15.130 to Allow Council
Members to Telephonically Attend Up to Si~c (6) Additional Council
Meetings During a'I`welve (12) Month Period if the Member is Physically
Unable to Attend Due to the Need for Extended Medical Care and
Treatment of the Member or the Member's Immediate Faznily.
*Ordiaance No. 2169--2006 -- Transferring $125,000 From the FY2006
Public Improvements Capital Project Fund to the Boat Launch Capital
Project F~xnd and Transferring $100,000 From the Boat Launch Capital
Project Fund to the General Fund.
~j~r~~( 8. Approval -- Consent to Assignment of Lease/Lots 2& 3, Block 5,
General Aviation Apron/Geneva Stasek to Wendy McGahan, Lynn
Dydema and Gwen Woodard d/b/a Kenai Fabric Center, Inc.
~Pj"~y'~ 9. Approval -- Terxnination of Lease -- 20/20 International, Inc. and John
C. & Marie L. Parker/Lot 11, Block 1, F.B.O. Subdivision.
~~Dy~( 10. Approval -- Assignment of Lease for Security Purposes, Lots 10 8v i l,
Block 1, Etolin Subdivision No. 3-- Rockwell G. Smith, d/b/a Preferred
Plumbing & Heating.
/~f/~j"4~~ 11. Approval -- Renewal of Six Shore Fishery Leases.
12. Discussioa -- Proposed Shaznrock Circle L.I.D. -- Report of City Manager
to Council.
~./p /~¢ipYJ 13. Approvai -- Cost of Living Salary Increase/City Clerk and City Attorney
ITEM I: COMMISSION/COMMITTEE REPORTS
1. Council on Aging
2. Airport Commission
3. Hazbor Commission
4. Libraxy Commission
5. Pazks & Recreation Commission
6. Planning & Zoning Comxnission
7. Miscellaneous Commissions and Committees
a. Beautification Committee
b. Alaska Municipal League Report
ITEM J: REPORT OF THE MAYOR
ITEM K: ADMINISTRATION REPOF
1. City Manager
2. Attorney
3. City Clerk
ITEM L:
1. Citizens (five minutes)
2. Council
~B ~~ EXECUTIVE SESSION -- Evaluations of City Attorney, City Clerk and City Manager.
ITEM M:
KENAI PARKS & RECREATION
MAY 4, 2006
CITY FIALL COUNCIL CH~
7:00 P.M.
AGENDA
~.~- ,a
ITEM 1: CALL TO ORUER & ROLL CALL
ITEM 2: AGENDA APPROVAL
ITEM 3: APPROVAL OF MEETING SUMMARY -- March 2, 2006
ITEM 4: PERSONS SCHEDULED TO BE HEARD
a. Les Krusen -- Recreational'Ilzrf/Muitipurpose Facility
ITEM 5: OLD BUSINESS
ITEM 6: NEW BUSYNESS
a. Discussion -- Draft Budgets/Parks, Recreation and Beautification
ITEM 9: REPORTS
a. Commission Chair
b. Director
a City Councii Liaison
ITEM 8: COMMISSION pUESTIONS 8s COMMENTS
ITEM 9: PERSONS PRESENT NOT SCHEDULED TO BE HEARD
ITEM 10: INFORMATYON
a. Council Action Agendas of Apri15 and 19, 2006.
b. Beautification Committee Meeting Summary of April 11, 2006.
tT~:m i x:
KENAI PARKS & RECREATION COMMISSYON
MAY 4, 2006
CITY HA&L COUNC%L CHAMBERS
7:00 P.M.
CHAIR DALE SANDAHL, PRESIDING
MEETING SUMMARY
YTEM 1: CALL TO ORDER 8s ROLL CALL
Chair Sandahl called the meeting to order at approxirnately 7:15 p.m. Roll was
confirmed as follows:
Commissioners present: A. DeMello, D. Sandahl, J. Foglia, J. Carroll, T. Wortham, D.
Hagen, and J. Beeson
Others present: Pazks 8v Recreation Groundskeeper, A. Bralley and Mayor
Pat Porter
A quorum was present.
YTEM 2: AGENDA APPROVAL
Chair Sandahl requested Item 4-a be heard as Item 6-b.
The agenda was approved with the change requested by Chair Sandahl.
ITEM 3: APPROVAL OF MEETING SUMMARY -- March 2, 2006
There were no changes or corrections to the meeting summary of March 2, 2006 and it
was approved as presented.
ITEM 4: PERSONS SCHEDULED TO BE HEARD
4-a. Les Krusen -- Recreational Turf/Multipurpose Facility
Moved to Item 6-b.
ITEM 5: OLD BUSINESS -- None.
ITEM 6: NEW BUSINESS
6-a. Discussion -- Draft Budgets/Parks, Recreation and Beautification
The Commission reviewed the draft Parks 8v Recreation/Beautification budgets for F1'
2007, noting the inclusion of funds to purchase a used truck and mower.
6-b. Les Krusen -- Recreational Turf/Multipurpose Facility (moved from 4-a),
Krusen provided a presentation related to artificial turf which he suggested be
purchased for seasonal installation in the multipurpose faciliry at an approarimate cost
of $70,000. Krusen noted the availability of aztificiai turf in the facility would offer
multiple uses of the facility after the ice is removed, i.e. Little League, softball, baseball,
la crosse, soccer, etc.
MOTION:
Commissioner Beeson MOVED to recommend to council funds be made available for
the purchase of artificial turf for use at the multipurpose facility. Commissioner
Wortham SECONDED the motion. There were no objections. SO ORDERED.
%TEM 7: REPORTS
7-a. Commission Chair -- None.
7-b. Director -- Groundskeeper Bralley reported on upcoming events
inciuding spring clean-up, cemetery clean-up, the dedication of the cernetery gazebo,
hanging summer street banners, and Little League opening ceremonies.
7-c. City Council Liaison -- Mayor Porter reported on plans For the town
clock dedication, budget review process, and legisiative issues, including municipal
assistance/revenue sharing.
ITEM 8: COMMISSYON QUESTIONS 8s COMMENTS -- None.
ITEM 9: PERSONS PRESENT NOT SCHEDULED TO BE HEARD -- None.
ITEM 10: INFORMATION
10-a. Council Action Agendas of April 5 and 19, 2006.
10-b. Beau~cation Committee Meeting Summary of April 11, 2006.
YTEM 11: ADJOURNMENT
There being no further business before the Commission, the meeting adjourned at
approximately 7:45 p.m.
Meeting Summary prepared by:
Carol L. Freas, City Clerk
PARKS 8v RECREATION COMMISSION MEETING
MAY 4, 2006
PAGE 2
T~~, t~~
KENAI CITY COUNCIL POLICY
FOR
COMMISSION, COMMITTEE, BOARD AND COUNCIL ON AGING
MEETINGS AND WORK SESSIONS
Commissioa. Committec Boasd Reappoiatment:
If, after a term (or consecutive term) of appointment has been completed, a commission,
committee or board member would like to be reappointed for an additional term, an application
must be submitted to council for consideration and approval.
Formation of Subcommittees of Commissions Committees or Boards•
A subcommittee of a commission, committee or boazd may be formed for a specific function if
upon review by administration, it is indicated the subcommittee would be a governmental body
and a subcommittee of a public entity and if the formation is approved by Council.
If a subcommittee is approved by Council, the meetings of the subcommittee must be open to
the public; meeting notices shall be posted on the Official City Bulletin Board in Kenai City Hall
and on the city website at least five (5) days prior to the meeting; and the meetings may be
recorded with a portable tape recorder and the tapes (the official record) stored in the City
Clerk's Offlce.
Meetia¢ Schedules:
Until further notice, the commission/committee meeting schedule is as follows:
Commissioa/Committee/Board Meetiag
Schedule
Scheduled Meetin Da s
Planning & Zoning Commission 'l~vice monthly January through December, Second
& Fourth Wednesda s
Libra Commission Monthl First Tuesda
Harbor Commission Monthly First Monday after first council
meetin of the month.
Council on A in Monthl First Thursda
Beautification Committee No meetings Jan.,
Feb., Nov. & Dec. Second T~esday
Parks & Recreation Commission Bi-Monthl First Thursda
Air ort Commission Monthl Second Thursda
1. Commission, committees and boazds, including Library, Harbor, Parks &
Recreation and Airport Commissions and Beautification Committee, shall meet as listed above.
2. Council on Aging shall meet monthly at the Kenai Senior Center.
3. Planning & Zoning Commission and the Personnel Arbitration Board is
exempted from this meeting directive.
4. Commissions, committees, boards and the Council on Aging may, with the City
Clerk's approval and notification of Council and City Manager, hold speciai meetings (for a
specific purpose) on an as-needed basis.
5. Commission, committee and boazd meetings may be cancelled by the City Clerk,
with notification of Council and City Manager, if cancellation is warranted, i.e. lack of agenda
items, pre-knowledge of lack of quorum, etc.
6. All commission, committee and board meetings (except Council on Aging) will be
held at Kenai City Hall and begin at 7:00 p.m. Exceptions for subcommittee mee*.ir_gs may be
made with advance notice to and approval by the City Clerk.
7. Any additional commissions, committees, or boards formed wili be set and
incorporated into the following meeting schedule by the City Council.
MinuteslMeetin¢ Recordin¢:
8. Excepting the Planning & Zoning Commission and Personnel Arbitration Boazd,
responsibility of taking notes and electronically recording rhe commission, committee, board
meetings, falls to the department liaison (staff inember) to the specific meeting group.
9. Summary minutes wiIl be produced by the City Clerk from the department
Iiaison notes and provided to the City Council as official records of the meetings.
10. Electronic recordings of the meeting group, except the Pianning & Zoning
Commission, shall be kept for two years.
11. Planning & Zoning Commission meeting recordings shall continue to be kept for
six years.
Work Sessions•
12. Commission, committees and boards shall receive the City Clerk's approval to
hold work sessions to be held on a date other than that of a regularly scheduled meeting or at
a time immediately prior to a regularly scheduled meeting, i.e. a 6:00 p.m. work session before
a 7:00 p.m. meeting.
13. Work sessions may not be held without the approval of the City Cierk unless
they occur on the night of and at the time of a regulazly-scheduled advertised meeting.
14. During work sessions, only items on the work session agenda may be discussed '
and no formal actions may be taken.
15. All commission, committee and boazd meetings must be given appropriate
public notice.
This directive shall take effect on May 3, 2006 and remain in effect until modified by the Kenai
City Council.
Approved by the Kenai City Council on the third day of May, 0. --~6~
PAT PORTER, MAYOR
ATTE T:
~ 'S"`l/Y,l~C~~
Carol L. Freas, City Clerk
clf
Revised 5/3/06