HomeMy WebLinkAbout2024-08-07 Council PacketKenai City Council - Regular Meeting Page 1 of 3
August 07, 2024
Kenai City Council - Regular Meeting
August 07, 2024 ꟷ 6:00 PM
Kenai City Council Chambers
210 Fidalgo Avenue, Kenai, Alaska
www.kenai.city
**Telephonic/Virtual Information on Page 3**
Agenda
A. CALL TO ORDER
1. Pledge of Allegiance
2. Roll Call
3. Approval of the Agenda and Consent Agenda (Public comments on Consent Agenda Items
limited to three (3) minutes per speaker; thirty (30) minutes aggregated)
*All items listed with an asterisk (*) are considered to be routine and non-controversial by the council
and will be approved by one motion. There will be no separate discussion of these items unless a
council member so requests, in which case the item will be removed from the consent agenda and
considered in its normal sequence on the agenda as part of the General Orders.
B. SCHEDULED ADMINISTRATIVE REPORTS
C. SCHEDULED PUBLIC COMMENTS (Public comments limited to ten (10) minutes per speaker)
D. UNSCHEDULED PUBLIC COMMENTS (Public comments limited to three (3) minutes per speaker;
thirty (30) minutes aggregated)
E. PUBLIC HEARINGS
1. Ordinance No. 3425-2024 - Increasing Estimated Revenues and Appropriations in the Airport
Special Revenue and Airport Improvements Capital Project Funds, Accepting a Grant from the
Federal Aviation Administration and Awarding a Professional Services Agreement for the Kenai
Municipal Airport Master Plan. (Administration) [KMC 1.15.070(d)]
1. Motion for Introduction
2. Motion for Second Reading (Requires a Unanimous Vote)
3. Motion for Enactment (Requires Five Affirmative Votes)
2. Ordinance No. 3426-2024 - Increasing Estimated Revenues and Appropriations in the Airport
Snow Removal Equipment Capital Project Fund and Accepting a Grant from the Federal
Aviation Administration for the Purchase of Snow Removal Equipment - Wheel Loader &
Plow/Sanding Truck for the Kenai Municipal Airport and Authorizing the Utilization of th e State
of Alaska Fleet Purchasing Agreement. (Administration) [KMC 1.15.070(d)]
1. Motion for Introduction
2. Motion for Second Reading (Requires a Unanimous Vote)
3. Motion for Enactment (Requires Five Affirmative Votes)
3. Resolution No. 2024-36 - Approving a Revised Memorandum of Agreement Between the City
of Kenai and the Kenai Peninsula Borough for Intergovernmental Administration of Borough and
City Municipal Elections. (City Clerk)
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Kenai City Council - Regular Meeting Page 2 of 3
August 07, 2024
4. Resolution No. 2024-37 - Authorizing A Contract Award Utilizing an Innovative Procurement
Procedure and Corresponding Purchase Order for the Public Safety Building Tower Guy
System Upgrade Project. (Administration)
F. MINUTES
1. *Regular Meeting of July 3, 2024. (City Clerk)
G. UNFINISHED BUSINESS
H. NEW BUSINESS
1. *Action/Approval - Bills to be Ratified. (Administration)
2. *Action/Approval - Approving Official Bond Amounts for City Manager, City Clerk and Finance
Director. (Administration)
3. *Action/Approval - Special Use Permit to Cook Inlet Natural Gas Storage Alaska for Vehicle
Parking and Temporary Boardwalk Construction. (Administration)
4. *Ordinance No. 3427-2024 - Increasing Estimated Fiscal Year 2024 Revenues and
Appropriations in the General Fund - Police Department and Accepting a Grant from the Alaska
High Intensity Drug Trafficking Area for Drug Investigation Overtime Expenditures.
(Administration)
5. *Ordinance No. 3428-2024 - Increasing Estimated Revenue and Appropriations in the Airport
Operations Facility Capital Project Fund, Accepting a Grant from the Federal Aviation
Administration and Awarding a Construction Agreement for the Kenai Municipal Airport Aircraft
Rescue and Fire Fighting Facility Rehabilitation Project. (Administration)
6. *Ordinance No. 3429-2024 - Increasing Estimated Revenues and Appropriations in the Airport
Improvements Capital Project Fund and Accepting a Grant from the Federal Aviation
Administration for the Kenai Municipal Airport Mobile Test Foam System Equipment Purchase.
(Administration)
I. COMMISSION REPORTS
1. Council on Aging Commission
2. Airport Commission
3. Harbor Commission
4. Parks and Recreation Commission
5. Planning and Zoning Commission
6. Beautification Commission
J. REPORT OF THE MAYOR
K. ADMINISTRATION REPORTS
1. City Manager
2. City Attorney
3. City Clerk
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Kenai City Council - Regular Meeting Page 3 of 3
August 07, 2024
L. ADDITIONAL PUBLIC COMMENTS
1. Citizens Comments (Public comments limited to five (5) minutes per speaker)
2. Council Comments
M. EXECUTIVE SESSION
N. PENDING ITEMS
O. ADJOURNMENT
P. INFORMATION ITEMS
The agenda and supporting documents are posted on the City’s website at www.kenai.city. Copies of
resolutions and ordinances are available at the City Clerk’s Office or outside the Council Chamber prior
to the meeting. For additional information, please contact the City Clerk’s Office at 907-283-8231.
Registration is required to join the meeting remotely through Zoom. Please use the following link to
register:
https://us02web.zoom.us/meeting/register/tZ0sfuCrqzwvHtHl5YKX5cgVFaHZVpWnS7N1
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Sponsored by: Administration
New Text Underlined; [DELETED TEXT BRACKETED]
CITY OF KENAI
ORDINANCE NO. 3425-2024
AN ORDINANCE INCREASING ESTIMATED REVENUES AND APPROPRIATIONS IN THE AIRPORT
SPECIAL REVENUE AND AIRPORT IMPROVEMENTS CAPITAL PROJECT FUNDS, ACCEPTING A
GRANT FROM THE FEDERAL AVIATION ADMINISTRATION AND AWARDING A PROFESSIONAL
SERVICES AGREEMENT FOR THE KENAI MUNICIPAL AIRPORT MASTER PLAN.
WHEREAS, the existing Airport Master Plan update commenced in 2013 and was finalized in August
2017; and,
WHEREAS, all of the projects that the City identified as high priorities are either completed or in progress;
and,
WHEREAS, a current master plan is required in order to receive Airport Improvement Program
entitlement funds and compete for discretionary funding; and,
WHEREAS, the Phase I grant offer is for $765,915, with $718,045 Federal Aviation Administration Share
and $47,870 as the City share; and,
WHEREAS, the cost share for this agreement will be at the typical 93.75% Federal Aviation
Administration and 6.25% City share; and,
WHEREAS, $46,875 was previously appropriated in the Airport Improvement Capital Projects Fund; and,
WHEREAS, and additional City share of $8,176 is being requested, $995 to meet the City’s share and
$7,181 for subsequent change orders and any ineligible grant expenditures; and,
WHEREAS, a contract will be awarded to HDL under the Airport’s Architectural/Engineering &
Construction Management Services for Kenai Municipal Airport Capital Improvement Projects
Professional Services Term Agreement that expires March 16, 2025 in the amount of $729,445; and,
WHEREAS, a new master plan will review the Airport existing facilities, passenger and cargo traffic, and
Kenai’s role in the transportation system; and,
WHEREAS, the plan will provide the City with a development plan for 5 years and an outlook to 20 years
based on up-to-date data by comparing current facility conditions against reasonable future demands;
and,
WHEREAS, Phase 1 includes public involvement, an airport inspection, issues identification,
socioeconomic evaluation, aviation activity forecast, facility standards report, demand capacity analysis,
facility requirements report, financial assessment, land use and economic development report,
preliminary environmental review, and condition and needs assessment report; and,
WHEREAS, the master plan will provide the data to apply for grants; and,
WHEREAS, a double reading is requested due to the FAA requiring acceptance of this grant no later
than August 11, 2024; and,
Page 4
Ordinance No. 3425-2024
Page 2 of 3
New Text Underlined; [DELETED TEXT BRACKETED]
WHEREAS, pursuant to KMC 1.15.070(d) the City may introduce and finally pass on the same day, an
ordinance making, repealing, transferring or otherwise changing an appropriation; and,
WHEREAS, completion of a Master Plan and acceptance of this grant is in the best interest of the City.
NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, AS
FOLLOWS:
Section 1. That the City Manager is authorized to accept a grant from the Federal Aviation
Administration in the amount of $718,045 and expend the funds in accordance with the provisions of the
grant.
Section 2. That estimated revenues and expenditures be increased as follows:
Airport Special Revenue Fund:
Increase Estimated Revenues –
Appropriation of Fund Balance $ 8,176
Increase Appropriations–
Transfer to Airport Improvements Capital Project Fund $ 8,176
Airport Improvements capital projects fund:
Increase Estimated Revenues –
Transfer from Airport Special Revenue Fund $ 8,176
FAA Grant Funds 718,045
$726,221
Increase Appropriations –
Professional Services $689,751
City Administration 36,470
$726,221
Section 3. That the City Manager is authorized to enter into a professional services agreement with
HDL in the amount of $729,445, for completion of the Kenai Municipal Airport Master Plan Phase I.
Section 4. Severability: That if any part or provision of this ordinance or application thereof to any
person or circumstances is adjudged invalid by any court of competent jurisdiction, such judgment shall
be confined in its operation to the part, provision, or application directly involved in all controversy in
which this judgment shall have been rendered, and shall not affect or impair the validity of the remainder
of this title or application thereof to other persons or circumstances. The City Council hereby declares
that it would have enacted the remainder of this ordinance even without such part, provision, or
application.
Section 5. Effective Date: That pursuant to KMC 1.15.070(f), this ordinance shall take effect
immediately upon enactment.
ENACTED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, THIS 7TH DAY OF AUGUST, 2024.
___________________________________
Brian Gabriel Sr., Mayor
ATTEST:
___________________________________
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Ordinance No. 3425-2024
Page 3 of 3
New Text Underlined; [DELETED TEXT BRACKETED]
Michelle M. Saner, MMC, City Clerk
Approved by Finance: _________________
Introduced: August 7, 2024
Enacted: August 7, 2024
Effective: August 7, 2024
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MEMORANDUM
TO: Mayor Gabriel and Council Members
THROUGH: Terry Eubank, City Manager
FROM: Derek Ables, Airport Manager
DATE: July 28, 2024
SUBJECT: Ordinance No. 3425-2024 - Increasing Estimated Revenues and
Appropriations in the Airport Special Revenue and Airport
Improvements Capital Project Funds, Accepting a Grant from the
Federal Aviation Administration and Awarding a Professional Services
Agreement for the Kenai Municipal Airport Master Plan.
The purpose of this memo is seeking the approval of the City Council to accept a grant offer for
the Airport Improvement Program, project number 3-02-0142-077-2024, from the Federal Aviation
Administration for $718,045 to complete Phase I of a new airport master plan. This represents
93.75% of projected costs and requires a local match of $47,870 (6.25%) for a total project cost
of $765,915. An additional match of $7,181 is being requested to cover subsequent change
orders and ineligible grant expenditures. The total match, including, $7,181 of additional match,
being requested is $55,051. $46,875 was previously appropriated with this ordinance
appropriation the additional from the Airport Special Revenue Fund.
This master plan will review the Airport’s existing facilities, passenger and cargo traffic and
Kenai’s role in the regional transportation system. This plan will provide the City with a
development plan for 5 years and an outlook to 20 years based on up-to-date data by comparing
current facility conditions against reasonable future demands.
Phase 1 includes survey base map, public involvement, airport inspection, issues identification,
socioeconomic evaluation, aviation activity forecast, facility standards report, demand capacity
analysis, facility requirements report, financial assessment, land use and economic development
report, preliminary environmental review, and condition and needs assessment report.
A contract will be awarded to HDL under the Airport’s Architectural/Engineering & Construction
Management Services for Kenai Municipal Airport Capital Improvement Projects Professional
Services Term Agreement that expires March 16, 2025 in the amount of $729,445.
The Airport is requesting a double reading of this ordinance due to the FAA requiring acceptance
of this grant no later than August 11, 2024.
Council’s support is respectfully requested.
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Sponsored by: Administration
New Text Underlined; [DELETED TEXT BRACKETED]
CITY OF KENAI
ORDINANCE NO. 3426-2024
AN ORDINANCE INCREASING ESTIMATED REVENUES AND APPROPRIATIONS IN THE AIRPORT
SNOW REMOVAL EQUIPMENT CAPITAL PROJECT FUND AND ACCEPTING A GRANT FROM THE
FEDERAL AVIATION ADMINISTRATION FOR THE PURCHASE OF SNOW REMOVAL EQUIPMENT -
WHEEL LOADER & PLOW/SANDING TRUCK FOR THE KENAI MUNICIPAL AIRPORT AND
AUTHORIZING THE UTILIZATION OF THE STATE OF ALASKA FLEET PURCHASING AGREEMENT.
WHEREAS, The City has received a grant offer from the Federal Aviation Administration (FAA) for the
purchase of replacement snow removal equipment; and,
WHEREAS, new efficient equipment will support meeting operational requirements, minimize delays, and
expedite a safe environment for the aircraft and traveling public; and,
WHEREAS, the FAA allows for the joint purchase of snow removal equipment utilizing Alaska State Fleet
Purchasing Agreements; and,
WHEREAS, SRE purchases through this project include replacement of equipment that has exceeded
its useful life cycle and replacement parts are difficult to procure and costly; and,
WHEREAS, the CAT 980 Wheel Loader will be purchased under State Contract SEF 2179 and the Plow
Truck and Sander will be purchased under State Contract SEF 2277 respectively; and,
WHEREAS, the cost share for this purchase will be at the typical 93.75% FAA and 6.25% City share;
and,
WHEREAS, the initial grant offer is for $1,258,543, with $1,179,884 FAA share and $78,659 as the City
share; and,
WHEREAS, an additional City share of $11,799 is being requested for subsequent change orders and
ineligible grant expenditures like maintenance manuals; and,
WHEREAS $1,720,000 was previously appropriated in the Airport Snow Removal Equipment Capital
Project Fund for the purchase of equipment will be utilized for the City share; and,
WHEREAS the remaining balance from the previously appropriated $1,720,000 will be transferred back
to the Airport Special Revenue Fund by a subsequent ordinance; and,
WHEREAS, a double reading is requested due to the FAA requiring acceptance of this grant no later
than August 11, 2024; and,
WHEREAS, pursuant to KMC 1.15.070(d) the City may introduce and finally pass on the same day, an
ordinance making, repealing, transferring or otherwise changing an appropriation; and,
WHEREAS, the purchase of this equipment is in the best interest of the City.
NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, AS
FOLLOWS:
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Ordinance No. 3426-2024
Page 2 of 2
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Section 1. That the City Manager is authorized to accept a Federal Aviation Administration grant in
the amount of $1,179,884 and expend the funds in accordance with the provisions of the grant.
Section 2. That estimated revenues and expenditures be increased as follows:
Airport Snow Removal Equipment Capital Project Fund:
Increase Estimated Revenues –
Appropriation of FAA Grant Funds $1,179,884
Increase Appropriations:
Machinery & Equipment $1,154,884
City Administration 25,000
$1,179,884
Section 3. That the City Manager is authorized to issue a purchase order to NC Machinery in the
approximate amount of $769,983 for the purchase of a CAT 980 Loader, and to Bob Services LLC in the
approximate amount of $440,000 for the purchase of a plow truck and sander utilizing State of Alaska
Fleet Purchasing Agreements.
Section 4. Severability: That if any part or provision of this ordinance or application thereof to any
person or circumstances is adjudged invalid by any court of competent jurisdiction, such judgment shall
be confined in its operation to the part, provision, or application directly involved in all controversy in
which this judgment shall have been rendered, and shall not affect or impair the validity of the remainder
of this title or application thereof to other persons or circumstances. The City Council hereby declares
that it would have enacted the remainder of this ordinance even without such part, provision, or
application.
Section 5. Effective Date: That pursuant to KMC 1.15.070(f), this ordinance shall take effect
immediately upon enactment.
ENACTED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, THIS 7TH DAY OF AUGUST, 2024.
___________________________________
Brian Gabriel Sr., Mayor
ATTEST:
___________________________________
Michelle M. Saner, MMC, City Clerk
Approved by Finance: _________________
Introduced: August 7, 2024
Enacted: August 7, 2024
Effective: August 7, 2024
Page 9
MEMORANDUM
TO: Mayor Gabriel and Council Members
THROUGH: Terry Eubank, City Manager
FROM: Derek Ables, Airport Manager
DATE: July 28, 2024
SUBJECT: Ordinance No. 3426-2024 - Increasing Estimated Revenues and
Appropriations in the Airport Snow Removal Equipment Capital Project
Fund and Accepting a Grant from the Federal Aviation Administration
for the Purchase of Snow Removal Equipment - Wheel Loader &
Plow/Sanding Truck for the Kenai Municipal Airport and Authorizing the
Utilization of the State of Alaska Fleet Purchasing Agreement.
The purpose of this memo is seeking the approval of the City Council to accept a grant offer for
the Airport Improvement Program, project number 3-02-0142-078-2024, from the Federal Aviation
Administration and purchase of Snow Removal Equipment (SRE) to include a wheel loader and
plow/sanding truck for $1,179,884. This represents 93.75% of projected cost and requires a local
match of $78,659 (6.25%) for a total project cost of $1,258,543. An additional match of $11,799
is being requested to cover subsequent change orders and ineligible grant expenditures like
maintenance manuals.
SRE purchases through this project include replacement of equipment that has exceeded its
useful life cycle and replacement parts are difficult to procure and costly. The wheeled loader will
replace a 2012 Case loader 1021F that incurred part costs of almost $70,000 since 2016. The
plow truck/ sander will replace a 2000 Sweepster.
New efficient equipment will support meeting operational requirements, minimize delays, and
expedite a safe environment for the aircraft and traveling public.
A purchase order will be issued to NC Machinery for a 2024 CAT 980 wheel loader package for
approximately $769,983.00 and will be procured using the State of Alaska Equipment Fleet
Contract Award 2179. The plow/sand truck will be procured using the State of Alaska Equipment
Fleet Contract Award 2277. A purchase order for a 2026 model plow truck/ sander for
approximately $440,000 will be issued to Bob’s services, LLC.
The Airport is requesting a double reading of this ordinance due to the FAA requiring acceptance
of this grant no later than August 11, 2024.
Council’s support is respectfully requested.
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Sponsored by: City Clerk
New Text Underlined; [DELETED TEXT BRACKETED]
CITY OF KENAI
RESOLUTION NO. 2024-36
A RESOLUTION APPROVING A REVISED MEMORANDUM OF AGREEMENT BETWEEN THE CITY
OF KENAI AND THE KENAI PENINSULA BOROUGH FOR INTERGOVERNMENTAL
ADMINISTRATION OF BOROUGH AND CITY MUNICIPAL ELECTIONS.
WHEREAS, the Kenai Peninsula Borough and the five cities within the Borough, have historically
collaborated on the administration of their regular elections annually; and,
WHEREAS, the Borough and the City’s share a common goal and find that it serves public interest to
work together to minimize costs, increase efficiencies and to ensure municipal elections are conducted
in a fair and consistent way throughout the borough; and,
WHEREAS, the original Memorandum of Agreement was approved by the Borough and the cities of
Homer, Kenai, Seldovia, Seward and Soldotna in July of 2021; and,
WHEREAS, the clerks continue to address updates to election process and associated costs reflected in
the revised Memorandum of Agreement.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA:
Section 1. That Kenai City Council supports minimizing costs and increasing efficiencies to ensure
municipal elections are conducted in a fair and consistent way.
Section 2. The City Manager is authorized to execute the revised memorandum of agreement
between the City of Kenai and the Kenai Peninsula Borough.
Section 3. That this Resolution takes effect immediately upon passage.
PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, THIS 7TH DAY OF AUGUST, 2024.
___________________________________
Brian Gabriel Sr., Mayor
ATTEST:
___________________________________
Michelle M. Saner, MMC, City Clerk
Page 11
MEMORANDUM
TO: Mayor Gabriel and Council Members
FROM: Shellie Saner, City Clerk
DATE: July 23, 2024
SUBJECT: Resolution No. 2024-36 - Approving a Revised Memorandum of
Agreement Between the City of Kenai and the Kenai Peninsula Borough
for Intergovernmental Administration of Borough and City Municipal
Elections.
Kenai Peninsula Borough Joint Resolution 2021-001 - A Joint Resolution of the Assembly of the
Kenai Peninsula Borough and the Councils of the Cities of Homer, Kenai, Seldovia, Seward and
Soldotna Respectively, for the Purpose of Intergovernmental Administration of Borough and City
Elections, was adopted by the Kenai City Council on July 7, 2021 through Resolution 2021-46;
the resolution also authorized the City Manager to execute a Memorandum of Agreement (MOA)
with the Borough for intergovernmental administration of Borough and City Elections.
Election processes have changed since 2021 and the proposed changes within the revised MOA
incorporates the changes.
The following identifies substantive changes to the agreement:
• The software vendor is now responsible for setting up the election database and ballot
layouts, this was previously performed by the Borough Clerk.
• Absentee Voting Officials will remain employees of the Kenai Peninsula Borough;
however, operations of the Absentee Voting Sites located within a City Clerk’s Office and
the management of those election workers is the respective City Clerk’s responsibility.
• Updated fees associated with programming City Special Elections.
The attached Memorandum of Agreement identifies changes via track changes.
Your consideration is appreciated.
Page 12
MEMORANDUM OF AGREEMENT – LOCAL ELECTIONS
Page 1 of 12
Memorandum of Agreement
Between Kenai Peninsula Borough and the Cities of
Kachemak, Kenai, Homer, Seldovia, Seward, and Soldotna
For the Intergovernmental Administration of Borough and City Municipal Elections
This Memorandum of Agreement (hereinafter the “Agreement”) is by and between the
Kenai Peninsula Borough, whose address is 144 North Binkley Street, Soldotna, AK 99669,
(hereinafter “Borough”) and the participating Cities of Kachemak, Kenai, Homer, Seldovia,
Seward, and Soldotna (hereinafter “Cities,” or “City”) whose addresses are included on the
signatory page below, for the purpose of intergovernmental administration of the Borough and the
Cities’ local municipal elections (hereinafter “municipal elections”).
WHEREAS, Article X, Section 13 of the Alaska Constitution authorizes local government
to enter into agreements for the cooperative or joint administration of any function or power, unless
otherwise prohibited by law or charter; and
WHEREAS, AS 29.35.010(13) provides authority for the Borough to enter into
intergovernmental cooperative agreements for the joint administration of a borough function or
power; and
WHEREAS, historically the borough and five (5) of the cities within the borough (Homer,
Kenai, Seldovia, Seward, and Soldotna) have collaborated on the administration of the annual
regular municipal election; and
WHEREAS, the Borough and the Cities share a common goal and find that it serves public
interest to work together to minimize costs, increase efficiencies and to ensure municipal elections
are conducted in a fair and consistent way throughout the borough; and
WHEREAS, the parties hereto wish to memorialize past practices and understandings
through this written document which shall constitute their specific agreement on terms and
conditions related to roles, responsibilities, permissions and fees associated with the Borough’s
administration of municipal elections;
THE PARTIES THEREFORE AGREE, in consideration of the mutual promises contained in this
Agreement and the services and fees provided, as set forth below:
1. PURPOSE AND INTENT
This Agreement is established and entered into between the parties for the purpose of
jointly administering municipal elections. This Agreement contemplates basic and core
election services for municipal elections, including special elections. The Borough Clerk’s
Office will be primarily responsible for providing the basic and core election services as
set out below. The Cities agree to pay the Borough for reasonable costs related to the
election services pursuant to the fee schedule established below, or as amended by mutual
written agreement of the parties. In-line with current and past practices, the Borough’s
Clerk’s Office will collaborate with the City Clerk’s Offices regarding administration of
municipal elections.
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MEMORANDUM OF AGREEMENT – LOCAL ELECTIONS
Page 2 of 12
2. BOROUGH’S OBLIGATIONS
a. Election and Ballot Programming:
i. The Borough Clerk’s Office will work with the borough’s election software
vendor to program the election(s) and ballot(s) for all regular and special
municipal elections.
ii. Each City will pay an administration fee for this contracted service as set out
in Section 3 below. Each City will provide final approval of ballot proofs to
the Borough Clerk’s Office.
iii. Ballots shall be delivered to each City at least 15 days before each regular
election and at least 10 days before each special or runoff election.
b. Logic and Accuracy Testing
i. The Borough Clerk’s Office will ensure all ballots and equipment is tested and
set for municipal elections.
ii. Each City will pay an administration fee for this service as set out in Section 3
below.
iii. Copies of the logic and accuracy testing will be provided to each City.
c. Voter Pamphlet – to include Borough and Cities candidates and issues
i. The Borough Clerk’s Office will provide the Cities forms for candidate and
ballot propositions submissions, and sample ballots, to be included in the
Information Brochure (aka Voter Pamphlet). The completed forms will be
submitted to the Borough Clerk’s Office camera ready.
ii. Each City will pay an administration fee for this service as set out in Section 3
below.
d. Shared services for absentee voting
i. The Borough Clerk’s Office will open an absentee voting site two weeks prior
to the regular election and provide for absentee voters to have access to
borough and city ballots for all precincts within the borough.
ii. This is an in-kind service; there is no administrative charge for this service.
e. Election worker recruitment, training, and administration
i. The Borough Clerk’s Office will, in collaboration with each City, recruit, train,
and provide for administration of all shared election workers, to include
election judges, election officials, canvass board, election board, and any other
similar terms in City or Borough codes referring to election workers. Election
workers hired for a regular municipal election will be considered temporary
employees of the Borough.
ii. Each City will pay or cause to be paid an administration fee for this service as
set out in Section 3 below.
iii. For the purposes of Workers’ Compensation and all other employment related
matters Election Workers shall be considered temporary employees of the
Borough.
iv. Because City of Seldovia is within the Seldovia/Kachemak Bay voting
precinct which is a by mail precinct for the borough, the Borough Clerk’s
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MEMORANDUM OF AGREEMENT – LOCAL ELECTIONS
Page 3 of 12
Office will only be responsible for hiring an absentee voting official to work
on Seldovia/Kachemak elections.
f. Equipment delivery and storage
i. The Borough Clerk’s Office will provide for all necessary election equipment
to be delivered to polling sites and absentee voting stations, unless specific
arrangements are otherwise made with individual cities.
g. Precinct/Polling Site Rental
i. In the event a polling site requires a rental charge, the KPB will handle all
aspects of securing the site for use.
ii. Each City will pay an administration fee for this service as set out in Section 3
below.
h. Special elections support
i. Section 2(a) through (g) above do not apply to City special elections.
ii. Unless specific arrangements are otherwise made with individual cities, the
Borough Clerk’s Office will work with the borough’s election software vendor
to program ballots, provide assist the cities with their logic and accuracy
testing, and provide for use of Borough election equipment for the City’s
special election which will include print ready artwork to printer, ballot
tabulator, ADA compliant tablet, ballot printer, and ballot box per precinct for
special elections conducted by a City.
iii. Each City will pay an administration fee for this service as set out in Section 3
below. The Borough will not provide for an absentee voting site for special
elections conducted by a City. Each City will pick up the Borough election
equipment that it will use in its special election.
3. CITIES OBLIGATIONS AND FEES
a. The Cities’ respective Clerk’s Office will open, organize and manage an absentee
voting site two weeks prior to the regular election and provide for absentee voters to
have access to borough ballots for precincts within or near the city limits. This includes
maintaining the work schedules for the shared absentee election officials working at
their site. Except that it is understood City of Soldotna and the KPB will share an
absentee voting site at the Borough Administration Building located at 144 N. Binkley
Street.
b. The Cities’ respective Clerk’s Office will provide all candidate information and
proposition language to the Borough Clerk’s Office in order to accommodate within
the set timelines for ballot programming and voter pamphlet information.
c. By signing this Agreement, Cities consent to the following fee schedule:
Service Cost Description
Ballot Programming $500 per regular
election
See description of services in
2(a) above.
Logic and Accuracy
Testing
$100 per regular
election
See description of services in
2(b) above.
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MEMORANDUM OF AGREEMENT – LOCAL ELECTIONS
Page 4 of 12
Voter Pamphlet $100 per page
See description of services in
2(c) above.
Shared services for
absentee voting
No charge, in kind
service provided
See description of services in
2(d) above.
Election worker
recruitment, training,
and administration
50% of wages and
employer’s share of
FICA for all election
officials working at
polling locations
within city’s
jurisdiction.
Wages are based on the current
election worker hourly rate as set
by the Division of Elections
See description of services in
2(e) above.
Equipment delivery and
storage
No charge
See description of services in
2(f) above.
Precinct rental or lease
fees
50/50, with a
maximum charge to
the city of $50 if
charged by the site
See description of services in
2(g) above.
City’s Special Elections $1500 flat rateActual
costs billed by election
software vendor.
See description of services in
2(h) above.
4. ELECTION WEBPAGES AND LOCAL INFORMATION
The parties agree that the Borough and each City shall continue to maintain, with each
party continuing to bear respective associated costs, its own election webpage and other
information items regarding municipal elections.
5. WITHDRAWAL
a. If the Borough or a City wants to withdraw from agreement They must provide
4 months’ written notice.
b. The Borough or a City cannot cancel or terminate this agreement within 90
days of the regular municipal election.
6. TERM OF AGREEMENT
This Agreement shall be in effect for five (5) years beginning _____________, 20204 and
terminating __________, 2025. This Agreement is eligible for two (2) 5-year renewals by
mutual written consent of the parties.
Page 16
MEMORANDUM OF AGREEMENT – LOCAL ELECTIONS
Page 5 of 12
7. CITY AND KPB CODE AND STATE LAW
This Agreement does not supersede any City or KPB code or state law. If a provision of
this Agreement conflicts with KPB or City code or state law, the respective code and state
law controls.
8. WORKERS’ COMPENSATION; LIABILITY INSURANCE
Each Party shall be responsible for the purchase and maintenance of minimum insurance
coverage as specified in paragraphs (a) and (b) of this section. Insurance coverage shall be
in acceptable form, and for the amounts specified by the Borough, or as required by law,
whichever is greater.
Insurance coverage shall remain in effect for the life of this Agreement, and any extensions
thereto. This insurance shall be primary.
a. Commercial general/automobile liability insurance of not less than $1,000,000
combined single limit bodily injury and property damage per occurrence.
b. Worker’s Compensation and Employer’s Liability insurance shall be provided
for all employees and volunteers as per Alaska State Statutes.
9. DEFAULT
Failure of either party to fully perform its obligations under the terms of this Agreement
will constitute a default. If default is not cured, within 30 days, by full performance under
this Agreement, then the non-defaulting party may immediately terminate the Agreement
by delivering written notice to the defaulting party.
10. AMENDMENT OF AGREEMENT
This Agreement may only be modified or amended by written agreement of the parties.
11. COUNTERPARTS; ELECTRONIC SIGNATURE
This Agreement may be executed in counterparts and may be executed by way of facsimile
or electronic signature in compliance with AS 09.80, each of which when so executed shall
constitute an original and all of which together shall constitute one and the same
instrument.
12. ENTIRE AGREEMENT
This Agreement constitutes the entire agreement between the parties. There are no other
understandings or agreements between the parties, either oral or memorialized in writing
regarding the matters addressed in this Agreement. The parties may not amend this
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MEMORANDUM OF AGREEMENT – LOCAL ELECTIONS
Page 6 of 12
Agreement unless agreed to in writing with both parties signing through their authorized
representatives.
13. SAVINGS CLAUSE
If any provision of this Agreement shall be invalidated on any ground by any court of
competent jurisdiction, then the invalidated provision shall remain in force and effect
only to the extent not invalidated and the remainder of this Agreement shall not be
affected thereby and shall remain in full force and effect.
14. OBLIGATIONS
All of the Borough’s and the Cities obligations as specified in Sections 1 and 2 are subject
to lawful appropriations, if necessary, for the specific purpose of carrying out the Borough
and City’s obligations.
KENAI PENINSULA BOROUGH
144 N BINKLEY STREET
SOLDOTNA, AK 99669
_________________________________
By: Charlie PiercePeter A. Micciche, Mayor
Date: ________________
ATTEST: APPROVED AS TO FORM AND
LEGAL SUFFICIENCY:
______________________________ ______________________________
Johni BlankenshipMichele Turner, Borough Clerk Sean Kelley, Deputy Borough
Attorney
Page 18
MEMORANDUM OF AGREEMENT – LOCAL ELECTIONS
Page 7 of 12
KACHEMAK CITY
59906 BEAR CREEK DR.
HOMER, AK 99603
_________________________________
By: ________________,
Date: _______________
ATTEST:
______________________________
Erica FitzpatrickLauri Wallace, City Clerk
Page 19
MEMORANDUM OF AGREEMENT – LOCAL ELECTIONS
Page 8 of 12
CITY OF KENAI
210 FIDALGO AVE.
KENAI, AK 99611
_________________________________
By: Paul OstranderTerry Eubank, City Manager
Date: _________________
ATTEST:
______________________________
Jamie HeinzShellie Saner, City Clerk
Page 20
MEMORANDUM OF AGREEMENT – LOCAL ELECTIONS
Page 9 of 12
CITY OF HOMER
491 E. PIONEER AVE.
HOMER, AK 99603
_________________________________
By: Rob DumouchelMelissa Jacobsen, Acting City Manager
Date: _________________
ATTEST:
______________________________
Melissa JacobsenRenee Krause, Deputy Acting City Clerk
Page 21
MEMORANDUM OF AGREEMENT – LOCAL ELECTIONS
Page 10 of 12
CITY OF SELDOVIA
PO DRAWER B
SELDOVIA, AK 99663
_________________________________
By: _________________Heidi Geagel, City Manager
Date: __________________
ATTEST:
______________________________
Heidi GeagelElizabeth Diament, City Clerk
Page 22
MEMORANDUM OF AGREEMENT – LOCAL ELECTIONS
Page 11 of 12
CITY OF SEWARD
PO BOX 167
SEWARD, AK 99664
_________________________________
By: Kat Sorensen, City Manager
Date: ______________________
ATTEST:
______________________________
Brenda BallouKris Peck, City Clerk
Page 23
MEMORANDUM OF AGREEMENT – LOCAL ELECTIONS
Page 12 of 12
CITY OF SOLDOTNA
177 N BIRCH ST.
SOLDOTNA, AK 99669
_________________________________
By: Stephanie QueenJanette Bower, City Manager
Date: ________________
ATTEST:
______________________________
Shellie SanerJohni Blankenship, City Clerk
Page 24
Sponsored by: Administration
New Text Underlined; [DELETED TEXT BRACKETED]
CITY OF KENAI
RESOLUTION NO. 2024-37
A RESOLUTION AUTHORIZING A CONTRACT AWARD UTILIZING AN INNOVATIVE
PROCUREMENT PROCEDURE AND CORRESPONDING PURCHASE ORDER FOR THE PUBLIC
SAFETY BUILDING TOWER GUY SYSTEM UPGRADE PROJECT.
WHEREAS, the City of Kenai formally released an Invitation for Bids for the Public Safety Building Tower
Guy Wire System project on January 17th, 2024 with no bids received on February 6th, 2024; and,
WHEREAS, the project was released for bids again on March 12th, 2024 with one bid received on March
26th in the amount of $112,888, well above budgeted and estimated amounts resulting in the City
declining to accept the bid; and,
WHEREAS, after two unsuccessful competitive bid solicitations, administration pursued securing a
contractor to complete the work utilizing an innovative procurement procedure; and,
WHEREAS, in coordination with Motorola the City was able to locate other potential vendors, including
Day Wireless Systems, that has provided has provided a quote to complete the work with an estimated
cost of $53,699.57 which is approximately $59,000 less than the bid received in March and within the
estimated cost for the project; and,
WHEREAS, time is of the essence due to previously encumbered work with Motorola that is unable to be
completed until the tower improvements are finished and could require additional contract time
extensions at an additional cost if the improvements are delayed much longer; and,
WHEREAS, Kenai Municipal Code section 7.15.070 allows for innovative procurements with a City
Manager approved procurement plan; and,
WHEREAS, the City Manager has approved in writing an innovative procurement plan; and,
WHEREAS, based on the history of the attempts to get this work under contract and the time delays
associated with those attempts, awarding a contract to Day Wireless Systems is in the best interest of
the City.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA:
Section 1. That the City Manager is authorized to execute a contract award and corresponding
purchase order to Day Wireless Systems in the amount of $53,699.57.
Section 2. That this Resolution takes effect immediately upon passage.
PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, THIS 7TH DAY OF AUGUST, 2024.
___________________________________
Brian Gabriel Sr., Mayor
ATTEST:
Page 25
Resolution No. 2024-37
Page 2 of 2
New Text Underlined; [DELETED TEXT BRACKETED]
___________________________________
Michelle M. Saner, MMC, City Clerk
Approved by Finance: _________________
Page 26
MEMORANDUM
TO: Mayor Gabriel and Council Members
THROUGH: Terry Eubank, City Manager
FROM: Scott Curtin, Public Works Director
DATE: July 31, 2024
SUBJECT: Resolution No. 2024-37 - Authorizing A Contract Award Utilizing an
Innovative Procurement Procedure and Corresponding Purchase
Order for the Public Safety Building Tower Guy System Upgrade
Project.
The purpose of this memo is to request Council’s approval of a construction agreement with Day
Wireless Systems for the Public Safety Building Tower Guy Systems Upgrade Project. As Council
may recall, the Police Department has been successful in receiving Department of Homeland
Security Grant funding to assist with improvements to the City’s radio and communications
systems. As that work was progressing it was determined our existing tower was insufficient to
carry additional loads without improvements and modifications to the systems guy wires and
anchor points.
Engineering Services were contracted with Larson Engineering & Design to assess the existing
tower and to provide bid ready construction documents for the required improvements. Invitation
for construction bids were formally released in January 2024 with no bids received, again in March
with a single bid received well above budgeted amounts. There are few contractors in state that
do this type of work.
As a result, and after reaching out to counterparts with Motorola, Day Wireless Systems has
offered to perform the work at a reasonable cost. Day Wireless Systems is a vendor that is known
and used by Motorola in other parts of the country.
The negotiated quote is well below the last bid attempt and within estimated costs. Award to Day
Wireless Systems at this time is in the best interest of the City. Procurement of these services in
this way, was coordinated with the City Manager in compliance with KMC 7.15.070 which allows
for innovative procurements with a City Manager approved procurement plan.
Work is anticipated to take place prior to the winter months setting in, and will allow Motorola to
complete their work this year as well.
Council’s support is respectfully requested.
Page 27
MEMORANDUM
TO: Mayor Gabriel and Council Members
FROM: Terry Eubank, City Manager
DATE: July 31, 2024
SUBJECT: Resolution No. 2024-37 - Authorizing A Contract Award Utilizing an
Innovative Procurement Procedure and Corresponding Purchase
Order for the Public Safety Building Tower Guy System Upgrade
Project.
Kenai Municipal Code 7.15.070 Innovative Procurement and Other Exceptions, provides certain
alternatives to the City’s normal competitive procurement processes. A contract may be
awarded under an innovative procurement process when the City Manager determines in writing
that it is advantageous to the City to achieve best value. Given the prior two unsuccessful
attempts to competitively bid this project due to lack of bidders and only one unacceptably high
bid, I have determined that utilization of an innovative procurement process is advantageous to
the City to determine best value.
When utilizing an innovative procurement process, the requesting department is required to
provide:
1. A detailed procurement plan for the City Manager to review and approve prior to public
notice being issued. The procurement plan must address the method of solicitations,
scope, method of award, protest procedures and proposed contract provisions. In this
case Administration is relying on the prior two solicitations public notices to meet the
public notice requirement. Twice the City has issued public notices soliciting contractors
for the same project. The procurement method of solicitation was to directly contact
industry manufacturers and sellers to learn of potential contractors and reach out to
those entities. The scope of solicitation was to follow up on leads provided by industry
manufacturers and sellers. Method of award consists of award to respondent that
provides best value to City. Protests procedures and proposed contract provisions are
standard appeals process as provided in code, and standard contract language, the
same as in prior two competitive solicitations.
2. An explanation of how the procedure will achieve best value or is advantageous to the
City. In this case the procedure both achieved best value and is advantageous to the
City. Based on the prior two solicitations and engineer’s estimate, Public Works had an
understanding of the market to compare costs to. Additionally, based on the prior two
failed solicitation, the innovative method of procurement allows the project to proceed in
a timely manner that is advantageous to the City.
Page 28
Page 2 of 2
The Innovative procurement process also requires:
1. The City manager to approve the plan. I have approved the procurement plan.
2. All evaluation factors and subfactors that affect the contract award and their relative
importance must be stated in the solicitation. In this case the only evaluation criteria was
costs and reasonable ability to complete the work.
3. The solicitation must state whether factors other than costs will be evaluated. In this
case only cost was evaluated, and all respondents must have some demonstrated
means to complete the work, such as completion of similar prior work. This is consistent
with the requirement that costs can be primary factor when requirement is clearly
definable and risk of unsuccessful performance is minimal.
Having approved the Public Works Department’s innovative procurement process and the
required criteria being met, the administration respectfully requests enactment of Resolution
2024-37.
Your consideration is appreciated.
Page 29
KENAI CITY COUNCIL – REGULAR MEETING
JULY 3, 2024 – 6:00 P.M.
KENAI CITY COUNCIL CHAMBERS
210 FIDALGO AVE., KENAI, AK 99611
MAYOR BRIAN GABRIEL, PRESIDING
City of Kenai Council Meeting Page 1 of 7
July 3, 2024
MINUTES
A. CALL TO ORDER
A Regular Meeting of the Kenai City Council was held on July 3, 2024, in City Hall Council Chambers,
Kenai, AK. Mayor Gabriel called the meeting to order at approximately 6:00 p.m.
1. Pledge of Allegiance
Mayor Gabriel led those assembled in the Pledge of Allegiance.
2. Roll Call
There were present:
Brian Gabriel, Mayor Henry Knackstedt, Vice Mayor
Deborah Sounart Victoria Askin
James Baisden
A quorum was present.
Absent:
Alex Douthit Phil Daniel
Also in attendance were:
Terry Eubank, City Manager
Scott Bloom, City Attorney (remote participation)
David Swarner, Finance Director
Linda Mitchell, Planning Director
Tyler Best, Parks and Recreation Director
Shellie Saner, City Clerk
3. Agenda Approval
Mayor Gabriel noted the following additions to the Packet:
Add to item E.3. Public Hearing - Resolution No. 2024-34
• Amendment Memo
• Public Comment
MOTION:
Vice Mayor Knackstedt MOVED to approve the agenda and consent agenda with the requested revisions.
Council Member Askin SECONDED the motion.
The items on the Consent Agenda were read into the record.
Mayor Gabriel opened the floor for public comment on consent agenda items; there being no one wishing
to be heard, the public comment period was closed.
UNANIMOUS CONSENT was requested.
VOTE: Motion APPROVED, without objection.
Page 30
City of Kenai Council Meeting Page 2 of 7
July 3, 2024
*All items listed with an asterisk (*) are considered to be routine and non-controversial by the council and
will be approved by one motion. There will be no separate discussion of these items unless a council
member so requests, in which case the item will be removed from the consent agenda and considered
in its normal sequence on the agenda as part of the General Orders.
B. SCHEDULED ADMINISTRATIVE REPORTS - None.
C. SCHEDULED PUBLIC COMMENTS
1. Legislative Update, Representative Justin Ruffridge, State of Alaska House of Representatives.
Representative Justin Ruffridge provided a legislative update, which included a recap of the 33rd
Legislative Session, focusing on education and energy: Education - significant efforts to increase the
base student allocation and student transportation funding; charter school funding; Alaska Performance
Scholarship; and concerns related to one-time education funding. Energy - declining natural gas
production in Cook Inlet; potential need to import liquid natural gas; and carbon and gas storage. He
noted future challenges include developing a long-term fiscal plan for Alaska, including addressing the
decline in oil production and establishing a stable budget framework.
D. UNSCHEDULED PUBLIC COMMENTS
Marion Nelson, Kenai Fine Art Center Board Member provided an update on upcoming shows including
Clay on Display and a Tattoo Art Show.
E. PUBLIC HEARINGS
1. Resolution No. 2024-32 - Amending City Council Policy No. 20.000 Agenda & Packet -
Preparation, Distribution and Publication to Remove Requirements Related to Publishing
in a Newspaper of General Circulation. (City Clerk)
MOTION:
Vice Mayor Knackstedt MOVED to adopt Resolution No. 2024-32. Council Member Sounart SECONDED
the motion.
Mayor Gabriel opened the floor for public comment. There being no one wishing to be heard, the public
comment period was closed.
It was reported that the Peninsula Clarion will be publishing only one day a week; changing their
publication date from Saturdays to Fridays; moving the publication deadline from Thursdays to
Wednesdays; these changes would cause difficulty in conducting City business in a timely matter if
required to publish; and publishing a notice of meeting and where materials for the meeting would be
posted would continue.
UNANIMOUS CONSENT was requested.
VOTE: Motion APPROVED, without objection.
2. Resolution No. 2024-33 - Protesting the Issuance of a New Retail Marijuana Store
License for Canna Get Happy, LLC, DBA Canna Get Happy, LLC – License No. 37844,
Located at 11888 Kenai Spur Hwy #3. (Administration)
MOTION:
Vice Mayor Knackstedt MOVED to adopt Resolution No. 2024-33. Council Member Askin SECONDED
the motion.
Page 31
City of Kenai Council Meeting Page 3 of 7
July 3, 2024
It was reported that within the City of Kenai all marijuana establishments, whether they are cultivation or
manufacturing require a conditional use permit, and in some zones, they are prohibited. The zone for this
license is within an area where a conditional use permit is required. The protest is being issued because
the establishment has not received a conditional use permit.
Mayor Gabriel opened the floor for public comment.
Sandra Millhouse, owner of Canna Get Happy LLC addressed Council stated after initially receiving
confirmation from the Planning Department that the location would be suitable, she purchased the
Swanson Strip Mall; after purchasing the property, she was then told the initial measurements were
incorrect and the property cold not be used for a dispensary; and she was now seeking a variance or
changes to the current buffering code to resolve the issue.
There being no one else wishing to be heard, the public comment period was closed.
There was discussion noting a variance would need to adhere to development standards; and changing
the buffering distance would require a code amendment.
UNANIMOUS CONSENT was requested.
VOTE: Motion APPROVED, without objection.
3. Resolution No. 2024-34 - Approving an Easement on Tract B, Kenai Bluff Stabilization
Subdivision, Parcel No. 04701030, for the Construction and Maintenance of Seawalls
Benefitting Certain Adjacent Upland Properties. (Administration)
MOTION:
Vice Mayor Knackstedt MOVED to adopt Resolution No. 2024-34. Council Member Askin SECONDED
the motion.
Mayor Gabriel opened the floor for public comment.
Bill Dunn addressed the Council noting he was a home owner of a parcel that would benefit from this
easement; he had spoken to the Administration and the Council in the past regarding this complicated
issue; and he expressed his gratitude to the City for taking this step, which allows property owners to
address the erosion problem.
There being no one else wishing to be heard, the public comment period was closed.
MOTION TO AMEND:
Council Member Baisden MOVED to amend Resolution No. 2024-34 as follows:
Seventh whereas cause to read, “at its meeting on July, 1, 2024 the Harbor Commission
recommend approval.
Vice Mayor Knackstedt SECONDED the motion to amend.
UNANIMOUS CONSENT was requested on the motion to amend.
VOTE: Motion to amend APPROVED, without objection.
UNANIMOUS CONSENT was requested on the main motion as amended.
VOTE: Main motion as amended APPROVED, without objection.
4. Resolution No. 2024-35 - Adopting Joint Resolution No. 2024-001 of the Assembly of the
Kenai Peninsula Borough and the Councils of the City of Homer, Kachemak, Kenai,
Seward, Seldovia, and Soldotna, Supporting the City of Kenai Small Community Air
Service Development Grant Proposal to Support Incentives Aimed at Direct Air Services
from the Kenai Municipal Airport to Seattle/Tacoma and the Lower 48. (Administration)
Page 32
City of Kenai Council Meeting Page 4 of 7
July 3, 2024
MOTION:
Vice Mayor Knackstedt MOVED to adopt Resolution No. 2024-35. Council Member Sounart SECONDED
the motion.
Mayor Gabriel opened the floor for public comment. There being no one wishing to be heard, the public
comment period was closed.
There was discussion regarding the associated cost to the City being less than $35,000; this would lend
support for the City’s efforts in applying for the Small Community Air Service Development (SCASD)
grant; and if awarded, the grant would provide the funding to attract carriers.
UNANIMOUS CONSENT was requested.
VOTE: Motion APPROVED, without objection.
F. MINUTES
1. *Regular Meeting of June 19, 2024. (City Clerk)
G. UNFINISHED BUSINESS - None.
H. NEW BUSINESS
1. *Action/Approval - Bills to be Ratified. (Administration)
Approved by the consent agenda.
2. *Action/Approval - FY2024 Purchase Orders and Purchase Order Amendments Requiring
Council Approval in Accordance with KMC 7.15.020. (Administration)
Approved by the consent agenda.
3. *Action/Approval - FY2025 Purchase Orders and Purchase Order Amendments Requiring
Council Approval in Accordance with KMC 7.15.020. (Administration)
Approved by the consent agenda.
4. *Action/Approval - Non-Objection to the Renewal of a Beverage Dispensary Liquor License for
G & P Inc., DBA: The White Moose - License No. 204. (City Clerk)
Approved by the consent agenda.
5. *Action/Approval - Non-Objection to the Renewal of a Package Store Liquor License for
Walmart, Inc., DBA: Wal-Mart Supercenter #4474 - License No. 4878. (City Clerk)
Approved by the consent agenda.
6. *Action/Approval - Non-Objection to the Renewal of a Marijuana Product Manufacturing Facility
License for Herban Extracts, LLC, DBA: Herban Extracts, LLC - License No. 14432. (City Clerk)
Approved by the consent agenda.
7. *Action/Approval - Authorizing a Utility Easement Homer Electric Association within Lot 2, Block
5, General Aviation Apron Subdivision No. 1 Amended. (Administration)
Approved by the consent agenda.
8. *Action/Approval - Authorizing an Extension to the Agreement with the Boys and Girls Club of
the Kenai Peninsula to Operate a Teen Center within a Designated Area of the Kenai Recreation
Center. (Administration)
Page 33
City of Kenai Council Meeting Page 5 of 7
July 3, 2024
Approved by the consent agenda.
9. *Action/Approval - Authorizing a Memorandum Agreement to the Boys and Girls Club to Provide
Temporary Road Access on City Property During Utility Work. (Administration)
Approved by the consent agenda.
I. COMMISSION / COMMITTEE REPORTS
1. Council on Aging Commission
No report, next meeting July 11, 2024.
2. Airport Commission
No report, next meeting July 11, 2024.
3. Harbor Commission
Council Member Askin reported on the July 1, 224 special meeting.
4. Parks and Recreation Commission
No report, next meeting August 1, 2024.
5. Planning and Zoning Commission
No report, next meeting cancelled.
6. Beautification Commission
No report, next meeting September 10, 2024
J. REPORT OF THE MAYOR
Mayor Gabriel reported on the following:
• Attending:
o Rasmuson Foundation Board meeting.
o Kenai Peninsula Borough presentation by ORPC a Tidal Energy Company from Scotland.
o Ribbon cutting ceremony for the Inclusive Seesaw at Municipal Park.
• Participating on the City Team for the annual Boys and Girls Club Golf Tournament.
• Reminded everyone tomorrow would be the annual City of Kenai, Fourth of July Parade.
K. ADMINISTRATION REPORTS
1. City Manager – City Manager Eubank reported on the following:
• Attending:
o Kenai Peninsula Borough meeting with Senior Center Director Romain regarding extending
the Nikiski Senior Service Area.
o Rasmuson Foundation Board meeting.
o City Road Standard meeting with the Consultant and Public Works Director Curtin.
o Ribbon cutting ceremony for the Inclusive Seesaw at Municipal Park.
o Marketing meeting with Agnew Beck.
• Wished everyone a Happy Fourth of July; and thanked the Parks and Recreation Department
and Kenai Chamber of Commerce for their work.
• Continued work to gather support for the SCASD grant application.
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City of Kenai Council Meeting Page 6 of 7
July 3, 2024
• An application was received to purchase Kenai Meadows a 70-acre tract of land.
• Agreement with Kenai Peninsula College and the Kenai Fire Department allowing enrolled
students in the paramedic program to work with the Fire Department was extended.
• New Fire Chief Teague will be starting on August 5, 2024.
• Planning Director Mitchell’s last day is July 5, 2024; Max Best will be returning as the
temporary director.
• Recruiting for Planning Director, Animal Control Officer and a temporary Library Aid.
• King of the River Food Drive starts July 4, 2024.
• Closing the land recently purchased by the City at the base of the bluff as it is an
environmentally sensitive area.
• Kenai Police Department hosted an Active Shooter Response Training, there were 105
participants, representing 15 different agencies.
2. City Attorney – City Attorney Bloom reported on the following:
• The US Supreme Court just made a ruling giving the City more authority to deal with
homelessness.
3. City Clerk – City Clerk Saner reported on the following:
• Council adopted policy book is updated when any policy is amended by Council and available
on the City website.
• Candidate filing packets will be available on July 12, 2024.
• Participating in an KDLL interview with Soldotna City Clerk Johni Blankenship regarding the
recommendations of the Voter Turn Out Working Group, the security and integrity of local
municipal elections and the importance of voting local.
L. ADDITIONAL PUBLIC COMMENTS
1. Citizen Comments (Public comments limited to (5) minutes per speaker)
Ryan Tunseth thanked the Council for the approval of consent agenda items for the Boys and Girls Club;
spoke in support to the SCASD grant; and stated that City Manager Eubank, City Attorney Bloom and
City Clerk Saner and the Council were doing a great job.
2. Council Comments
Council Member Sounart thanked Planning Director Mitchell for her service to the City and wished every
one a Happy Fourth of July.
Council Member Askin thanked Planning Director Mitchell for her service to the City and wished everyone
a Happy Fourth of July.
Council Member Baisden wished everyone a Happy Fourth of July and wished Planning Director Mitchell
well.
Vice Mayor Knackstedt thanked Planning Director Mitchell noting she was very thorough.
Mayor Gabriel wished Planning Director Mitchell well.
M. EXECUTIVE SESSION - None.
N. PENDING ITEMS
Page 35
City of Kenai Council Meeting Page 7 of 7
July 3, 2024
O. ADJOURNMENT
P. INFORMATIONAL ITEMS - None.
There being no further business before the Council, the meeting was adjourned at 7:26 p.m.
I certify the above represents accurate minutes of the Kenai City Council meeting of July 3, 2024.
___________________________________
Michelle M. Saner, MMC
City Clerk
** The student representative may cast advisory votes on all matters except those subject to executive
session discussion. Advisory votes shall be cast in the rotation of the official council vote and shall not
affect the outcome of the official council vote. Advisory votes shall be recorded in the minutes. A student
representative may not move or second items during a council meeting.
Page 36
PAYMENTS OVER $35,000.00 WHICH NEED COUNCIL RATIFICATION
COUNCIL MEETING OF: AUGUST 7, 2024
VENDOR
PERS
PREMERA
AML-JIA
HOMER ELECTRIC
INVESTMENTS
VENDOR
DESCRIPTION
PERS
JULY PREMIUM
FY25 INSURANCE PREMIUMS
ELECTRIC USAGE
DESCRIPTION
DEPARTMENT
VARIOUS
VARIOUS
NON-DEPT.
UTILITIES
MATURITY DATE
ACCOUNT
LIABILITY
HEAL TH INSURANCE
INSURANCE
VARIOUS
AMOUNT
AMOUNT
102,469.03
197,776.66
837,149.00
92,248.26
Effect. Int.
Page 37
MEMORANDUM
TO: Mayor Gabriel and Council Members
THROUGH: Terry Eubank, City Manager
FROM: David Swarner, Finance Director
DATE: July 30, 2024
SUBJECT: Approving Officials Bond Amounts for City Manager, City Clerk and
Finance Director
The purpose of this memo is to request approval for the bonding amounts of the City Manager,
City Clerk and Finance Director. Kenai Municipal Charter Section 4-3 Official Bonds requires the
City Administrator, the Finance Director, the City Treasurer, and other officers and employees as
the Council may designate to be bonded for the faithful performance of their respective duties in
such amounts as the Council may prescribe and the City shall pay the premiums.
The City’s general liability insurance policy provides $500,000 for employee dishonesty coverage
for all City employees. In addition to this coverage, Council set the bonding amount for these
positions at $100,000 for FY2024. $100,000 is the maximum inexpensive bonding amount
available to the City. Higher amounts which include employee dishonesty provisions have been
quoted in the past at $1,750 per position for an additional $500,000 of coverage for a total cost of
$5,250. The purchase of bonds in the amount of $100,000 will provide $600,000 of coverage for
each position at a total cost of $359.
I respectfully request a motion approving $100,000 as the prescribed bonding amount for the City
Manager, City Clerk and Finance Director positions respectively for FY2025.
Page 38
MEMORANDUM
TO: Mayor Gabriel and Council Members
THROUGH: Terry Eubank, City Manager
THROUGH: Max Best, Planning Director
FROM: Brandon McElrea, Planning Technician
DATE: July 31, 2024
SUBJECT: Action/Approval – Special Use Permit to Cook Inlet Natural Gas Storage
Alaska for Vehicle Parking and Temporary Boardwalk Construction
Cook Inlet Natural Gas Storage Alaska (CINGSA) has requested a Special Use Permit (SUP) to
use an approximately 0.81 acres (35,284 square feet) portion of Tract E, Boat Ramp Subdivision,
located at 1320 Bridge Access Road (Exhibit A) for the purpose of employee parking and the
construction of a temporary boardwalk adjacent to their well pad. CINGSA was granted two (2)
drilling permits earlier this year at the adjacent well pad necessitating more parking than the well
pad site can accommodate.
A term of 143 days has been requested, beginning August 10, 2024 and ending December 31,
2024. CINGSA has reviewed the proposed SUP and agrees to the term, fees, and conditions.
CINGSA has held and been complying with a Conditional Use Permit on the adjacent well pad
site since 2010 (PZ10-42).
The subject parcel is within the Working Waterfront (WW) Zoning District. The permit fee of
$1,680.25 was calculated using the Kenai Peninsula Borough assessed value, formulated by the
value per square foot, the proposed area of use, the length of use, and the City of Kenai current
land lease rate (Exhibit B).
If the City Council approves the Special Use Permit, the City Manager will be authorized to
execute the Special Use Permit Agreement for the use of employee parking and temporary
boardwalk construction to Cook Inlet Natural Gas Storage Alaska.
Thank you for your consideration.
Attachments
1. Special Use Permit Application
2. Special Use Permit Agreement
3. Exhibit A – Aerial Map
4. Exhibit B – Rate Calculation
Page 39
Name of Applicant:
City: State: Zip Code:
City: State: Zip Code:
Type of Applicant: Individual (at least 18 years of age) Partnership Corporation Government
Limited Liability Company (LLC) Other _________________________________
Legal or physical description of the property:
Description of the proposed business or activity intended:
Is the area to be used in front of or immediately adjacent to any established business offering
the same or similar products or services upon a fixed location? YES NO
Would the use under this permit interfere with other businesses through excessive noise,
odor, or other nuisances? YES NO
If you answered yes to any of the above questions, please explain:
What is the term requested (not to exceed one year)?
Signature: Date:
Print Name: Title:
For City Use Only:
General Fund Airport Reserve Land
Airport Fund Outside Airport Reserve
Mailing Address:
E-mail: (Optional)
Requested Starting Date:
Work/ Message Phone: ( )
Work/ Message Phone: ( )
Application Date:
Name to Appear on Permit:
Phone Number(s): Home Phone: ( )
Home Phone: ( ) Phone Number(s):
E-mail: (Optional)
Mailing Address:
Date Application Fee Received:
City Council Action/Resolution:
Account Number:
City of Kenai
Special Use Permit
Application
Property Information
Applicant Information
Cook Inlet Natural Gas Storage Alaska
1377 Beaver Loop Rd.Kenai AK 99611
907-714-7582
stan.saner@enstarnaturalgas.com
Cook Inlet Natural Gas Storage Alaska
Same Same Same Same
Same
Same
KPB Parcel 04945009
CINGSA proposes to construct a temporary boardwalk from the overflow
parking lot to facilitate worker access to their well pad during planned well
construction this fall. The parking lot would be used as temporary worker
parking. CNGSA will also be responsible for snow removal along the
outflow side of the parking lot during well drilling activities
n
n
August 10 through December 31, 2024
August 10, 2024
07/11/2024
Stanley L Saner CINGSA Supervisor
Page 40
Special Use Permit – CINGSA – 2024 Vehicle Parking Page 1 of 6
SPECIAL USE PERMIT
The CITY OF KENAI (City), for the consideration, and pursuant to the conditions set out below,
hereby grants to COOK INLET NATURAL GAS STORAGE ALASKA (PERMITTEE), whose
address is 1377 Beaver Loop Road, Kenai Alaska 99611, the non-exclusive right to use
approximately 0.81 acres (35,284 square feet) of area as described below (Exhibit A):
Approximately 35,284 square foot portion of Tract E, Boat Ramp Subdivision (1320
Bridge Access Road; Parcel ID: 04945009).
1. TERM. This special use permit shall be for 143 days from August 10, 2024 to December
31, 2024.
2. PERMIT FEES. The Permittee shall be charged a one-time permit fee (Exhibit B) of
$1680.25 plus applicable sales tax.
The permit fees must be paid prior to the use of the subject parcel.
Checks, bank drafts, or postal money orders shall be made payable to the City of Kenai and
delivered to the City Hall, 210 Fidalgo Avenue, Kenai, Alaska 99611.
In addition to the permit fee specified above, the Permittee agrees to pay to the appropriate parties
all levies, assessments, and charges as hereinafter provided:
A. Sales tax nor enforced, or levied in the future, computed upon the permit fee
payable in monthly installments whether said fee is paid on a monthly or yearly
basis;
B. All necessary licenses and permits; all lawful taxes and assessments which, during
the term hereof may become a lien upon or which may be levied by the State,
Borough, City, or by any other tax levying body, upon any taxable possessory right
which Permittee may have in or to the Premises by reason of its use or occupancy
or by reason of the terms of this Permit, provided however, that nothing herein
contained shall prevent Permittee from contesting any increase in such tax or
assessment through procedures provided by law.
C. Interest at the rate of eight percent (8%) per annum and penalties of ten percent
(10%) of any amount of money owed under this Special Use Permit which are not
paid on or before the due date.
D. Costs and expenses incident to this Special Use Permit, including but not limited
to recording costs.
3. USE. The use by the Permittee of the Premises is limited to the purpose of Vehicle Parking
and Temporary Boardwalk Construction. This use is subject to City, Borough, and State
laws and regulations and the reasonable administrative actions of the City for the
protection and maintenance of the Premises and of adjacent and contiguous lands or
facilities. Use of the Premises is subject to the following conditions:
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Special Use Permit – CINGSA – 2024 Vehicle Parking Page 2 of 6
A. Permittee shall use the Premises only for vehicle parking.
B. Vehicles must be parked in a manner that will not limit sight lines or create other
unsafe driving conditions on adjacent rights-of-way.
C. Temporary boardwalk will be constructed in such a manner as to be easily
removed by the Permittee at the expiration of this Permit.
D. The premises shall be returned to its current condition prior to the end of the term
of this Special Use Permit. This shall include the removal of any trash or debris.
E. Permittee is responsible for snow removal and storage.
F. Vehicles shall be maintained such that there will not be oil or other hazardous fluids
leaking onto the premises.
G. The Permittee shall follow requirements of the City Fire Marshal and allow City
staff to inspect the premises if requested.
4. INSURANCE. Permittee shall secure and keep in force adequate insurance, as stated
below, to protect City and Permittee.
A. Commercial General Liability Insurance, including Premises, all operations,
property damage, personal injury and death, broad-form contractual, with a per-
occurrence limit of not less than $1,000,000 combined single limit. The policy must
name the City as an additional insured.
B. Worker’s Compensation Insurance with coverage for all employees engaged in
work under this Permit or at the Premises as required by AS 23.30.045. Permittee
is further responsible to provide Worker’s Compensation Insurance for any
subcontractor who directly or indirectly provides services to Permittee under this
Permit.
C. Commercial Automobile Coverage with not less than $1,000,000 combined single
limit per occurrence. This insurance must cover all owned, hired, and non-owned
motor vehicles the Permittee uses for snow moving and storage activities to, from,
or on the Premises. The policy must name the City as an additional insured.
D. All insurance required must meet the following additional requirements:
i. All policies will be by a company/corporation currently rated “A-” or better
by A.M. Best.
ii. Permittee shall submit to the City proof of continuous insurance coverage
in the form of insurance policies, certificates, endorsements, or a
Page 42
Special Use Permit – CINGSA – 2024 Vehicle Parking Page 3 of 6
combination thereof, and signed by a person authorized by the insurer to
bind coverage on its behalf.
iii. Permittee shall request a waiver of subrogation against City from
Permittee’s insurer and the waiver of subrogation, where possible, shall be
provided at no cost to City.
iv. Provide the City with notification at least 30 days before any termination,
cancellation, or material change in insurance coverage of any policy
required hereunder.
v. Evidence of insurance coverage must be submitted within 30 days of the
effective date of the Special Use Permit. The effective date of the insurance
shall be no later than August 10, 2024.
vi. This insurance shall be primary and exclusive of any other insurance
carried by the City of Kenai. This insurance shall be maintained in force by
Permittee at all times during the term of this Special Use Permit.
5. INDEMNITY, DEFEND, AND HOLD HARMLESS AGREEMENT. The Permittee shall
fully indemnify, hold harmless, and defend the City of Kenai, its officers, agents,
employees, and volunteers at its own expense from and against any and all actions,
damages, costs, liability, claims, losses, judgments, penalties, including reasonable
Attorney’s fees of or for liability for any wrongful or negligent acts, errors, or omissions of
the Permittee, its officers, agents or employees, or any subcontractor under this Permit.
The Permittee shall not be required to defend or indemnify the City for any claims of or
liability for any wrongful or negligent act, error, or omission solely due to the independent
negligence of the City. If there is a claim of or liability for the joint negligence of the
Permittee and the independent negligence of the City, the indemnification and hold
harmless obligation shall be apportioned on a comparative fault basis. Apportionment shall
be established upon final determination of the percentage of fault. If any such
determination is by settlement, the percentage of fault attributed to each party for purposes
of this indemnification provision shall only be binding upon the parties included in the
settlement agreement. “Permittee” and “City” as used in this article include the employees,
agents, officers, directors, and other contractors who are directly responsible, respectively,
for each party. The term “independent negligence of the City” is negligence other than in
the City’s selection, administration, monitoring, or controlling of the Permittee.
6. PERMITTEE’S OBLIGATION TO PREVENT AND REMOVE LIENS. Permittee will not
permit any liens, including mechanic’s, laborer’s, construction, supplier’s, mining, or any
other liens obtainable or available under existing law, to stand against the Premises or
improvements on the Premises for any labor or material furnished to Permittee or to any
related entity or claimed entity. The Permittee shall have the right to provide a bond as
contemplated by State of Alaska law and contest the validity or amount of any such lien
or claimed lien. Upon the final determination of the lien or claim for lien, the Permittee will
immediately pay any judgment rendered with all proper costs and charges and shall have
such lien released or judgment satisfied at Permittee’s own expense.
Page 43
Special Use Permit – CINGSA – 2024 Vehicle Parking Page 4 of 6
7. PERSONALTY. Permittee shall remove any and all personal property, including all
vehicles, from the Premises at the termination of this Permit. Personal property placed or
used upon the Premises and not removed upon termination of this Permit will be removed
and/or impounded by the City. Property removed or impounded by the City may be
redeemed by the owner thereof only upon the payment to the City of the costs of removal
plus a storage fee of $25 per day. The City of Kenai is not responsible for any damage to
or theft of any personalty of Permittee or its customers.
8. FORBEARANCE. Failure to insist upon a strict compliance with the terms, conditions,
and/or any requirement herein contained, or referred to, shall not constitute or be
construed as a waiver or relinquishment of the right to exercise such terms, conditions, or
requirements.
9. TERMINATION, DEFAULT. This Permit may be terminated by either party hereto by
giving 30 days advance written notice to the other party. The City may terminate the Permit
immediately, or upon notice shorter than 30 days, to protect public health and safety. The
City may also terminate this Permit immediately, or upon notice shorter than 30 days, due
to a failure of Permittee to comply with conditions and terms of this Permit, which failure
remains uncured after notice by City to Permittee providing Permittee with a reasonable
time period to correct the violation or breach.
10. NO DISCRIMINATION. Permittee will not discriminate on the grounds of race, color,
religion, national origin, ancestry, age, or sex against any patron, employee, applicant for
employment, or other person or group of persons in any manner prohibited by federal or
State law. Permittee recognizes the right of the City to take any action necessary to
enforce this requirement.
11. ASSIGNMENT. Permittee may not assign, by grant or implication, the whole any part of
this Permit, the Premises, or any improvement on the Premises without the written consent
of the City. Unless the City specifically releases the Permittee in writing, the City may hold
the Permittee responsible for performing any obligation under this permit which an
assignee fails to perform.
12. ASSUMPTION OF RISK. Permittee shall provide all proper safeguards and shall assume
all risks incurred in its activities on the Premises and its exercise of the privileges granted
in this Permit.
13. NO JOINT VENTURE. The City shall not be construed or held to be a partner or joint
venturer of Permittee in the conduct of its business or activities on the Premises.
14. SURVIVAL. The obligations and duties of Permittee under paragraphs 5 and 6 of this
Permit shall survive the cancellation, termination, or expiration of this Permit.
15. AUTHORITY. By signing this Permit, Permittee represents that is has read this
agreements and consents to be bound by the terms and conditions herein and that the
person signing this Permit is duly authorized by the business to bind the business
hereunder.
Page 44
Special Use Permit – CINGSA – 2024 Vehicle Parking Page 5 of 6
Cook Inlet Natural Gas Storage Alaska CITY OF KENAI
By:______________________________ By:_______________________________
Stan Saner Date: Terry Eubank Date:
Supervisor, CINGSA City Manager of Kenai
ACKNOWLEDGMENTS
STATE OF ALASKA )
) ss
THIRD JUDICIAL DISTRICT )
THIS IS TO CERTIFY that on this ____day of ________, 2024, the foregoing instrument was
acknowledged before me by Terry Eubank, City Manager of the City of Kenai, Alaska, an Alaska
home rule municipality, on behalf of the City.
Notary Public for Alaska
My Commission Expires:
STATE OF ALASKA )
) ss
Page 45
Special Use Permit – CINGSA – 2024 Vehicle Parking Page 6 of 6
THIRD JUDICIAL DISTRICT )
THIS IS TO CERTIFY that on this ____day of ________, 2024, the foregoing instrument was
acknowledged before me by Stan Saner, Supervisor for Cook Inlet Natural Gas Storage Alaska,
an Alaskan corporation, on behalf of the company.
Notary Public for Alaska
My Commission Expires:
ATTEST:
Michelle M. Saner, MMC, City Clerk
SEAL:
APPROVED AS TO FORM:
Scott M. Bloom, City Attorney
Page 46
Page 47
EXHIBIT B
Use Rate Calculation
Parcel Size (Square feet) 285,318
KPB Assessed Value $432,600
$432,600
÷
285,318
Value per Square Foot $1.52
X
Proposed Special Use Area (Square Feet) 35,284
Value of Special Use Area $53,631.68
Current COK Annual Lease Rate 8%
Annual Lease Amount (ALA) $4,290.53
Daily Lease Amount (ALA ÷ 365) $11.75
X
Proposed Special Use Term (Days) 143
Proposed Special Use Fee $1,680.25
Page 48
Sponsored by: Administration
New Text Underlined; [DELETED TEXT BRACKETED]
CITY OF KENAI
ORDINANCE NO. 3427-2024
AN ORDINANCE INCREASING ESTIMATED FISCAL YEAR 2024 REVENUES AND
APPROPRIATIONS IN THE GENERAL FUND - POLICE DEPARTMENT AND ACCEPTING A GRANT
FROM THE ALASKA HIGH INTENSITY DRUG TRAFFICKING AREA FOR DRUG INVESTIGATION
OVERTIME EXPENDITURES.
WHEREAS, the Kenai Police Department assists the regional drug task force on initiatives with funding
availability through the Alaska High Intensity Drug Traffic Area (AK HIDTA), which is funded through a
Federal Government Appropriation; and,
WHEREAS, funding through AK HIDTA is available to reimburse certain overtime expenditures for the
Kenai Police Officers that assist the regional drug task force or directly participate in the task force on
those HIDTA initiatives; and,
WHEREAS, the overtime expense that was eligible for reimbursement from April of 2024 through the end
of June, 2024 was $10,538.10; and,
WHEREAS, overtime for these additional expenditures for drug investigations were not budgeted and
the Department is requesting appropriation into the FY24 overtime budget equal to the amount of the AK
HIDTA funding.
NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, AS
FOLLOWS:
Section 1. That the City Manager is authorized to accept these funds from the AK HIDTA in the
amount of $10,538.10 and to expend those funds to fulfill the purpose and intent of this ordinance
Section 2. That the fiscal year 2024 estimated revenues and appropriations be increased as follows:
General Fund:
Increase Estimated Revenues –
Federal Grants – Police $10,538.10
Increase Appropriations – Police Department -
Overtime $10,538.10
Section 3. Severability: That if any part or provision of this ordinance or application thereof to any
person or circumstances is adjudged invalid by any court of competent jurisdiction, such judgment shall
be confined in its operation to the part, provision, or application directly involved in all controversy in
which this judgment shall have been rendered, and shall not affect or impair the validity of the remainder
of this title or application thereof to other persons or circumstances. The City Council hereby declares
that it would have enacted the remainder of this ordinance even without such part, provision, or
application.
Section 4. Effective Date: That pursuant to KMC 1.15.070(f), this ordinance shall take effect
immediately upon enactment.
Page 49
Ordinance No. 3427-2024
Page 2 of 2
New Text Underlined; [DELETED TEXT BRACKETED]
ENACTED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, THIS 21ST DAY OF AUGUST, 2024.
___________________________________
Brian Gabriel Sr., Mayor
ATTEST:
___________________________________
Michelle M. Saner, MMC, City Clerk
Approved by Finance: _________________
Introduced: August 7, 2024
Enacted: August 21, 2024
Effective: August 21, 2024
Page 50
MEMORANDUM
TO: Mayor Brian Gabriel and Kenai City Council
THROUGH: Terry Eubank, City Manager
FROM: David Ross, Police Chief
DATE: July 25, 2024
SUBJECT: Ordinance No. 3427-2024 - Increasing Estimated Fiscal Year 2024
Revenues and Appropriations in the General Fund - Police
Department and Accepting a Grant from the Alaska High Intensity
Drug Trafficking Area for Drug Investigation Overtime Expenditures.
The Kenai Police Department participates in the regional drug task force. Between April of 2024
and June of 2024 certain overtime worked in conjunction with the regional drug task force was
eligible for reimbursement through the Alaska High Intensity Drug Trafficking Area (AK HIDTA),
which receives its funding through Federal appropriation. The Police Department requested
reimbursement for $10,538.10 in overtime expenditures.
I am respectfully requesting consideration of the ordinance accepting and appropriating the grant
funds into the FY24 budget for the purpose they were intended.
Page 51
Sponsored by: Administration
New Text Underlined; [DELETED TEXT BRACKETED]
CITY OF KENAI
ORDINANCE NO. 3428-2024
AN ORDINANCE INCREASING ESTIMATED REVENUE AND APPROPRIATIONS IN THE AIRPORT
OPERATIONS FACILITY CAPITAL PROJECT FUND, ACCEPTING A GRANT FROM THE FEDERAL
AVIATION ADMINISTRATION AND AWARDING A CONSTRUCTION AGREEMENT FOR THE KENAI
MUNICIPAL AIRPORT AIRCRAFT RESCUE AND FIRE FIGHTING FACILITY REHABILITATION
PROJECT.
WHEREAS, the Kenai Municipal Airport Operations and Aircraft Rescue and Fire Fighting (ARFF) Facility
was built with Airport Improvement Program (AIP) funds in 2002; and,
WHEREAS, the HVAC system has reached the end of its lifecycle due to it being obsolete and a boiler
heat exchanger cracking and being temporarily sealed; and,
WHEREAS, the facility has Snow Removal Equipment (SRE) and ARFF housed inside; and,
WHERAS, the ARFF Facility rehabilitation project is Federal Aviation Administration (FAA) eligible for
grant funds comprised of 65% Airport Improvement Program funds and 35% City funds; and,
WHEREAS, the initial grant offer is for $_____ with $____ Federal Aviation Administration share and
$____ as the City share; and,
WHEREAS $557,447 previously appropriated in the Airport Operations Facility Capital Project Fund for
the project will be utilized for the City’s 35% share; and,
WHEREAS the remaining balance from the previously appropriated $557,447 will be transferred back to
the Airport Special Revenue Fund by a subsequent ordinance; and,
WHEREAS, the Airport agrees to the grant condition that ARFF and SRE equipment and vehicles will be
housed and maintained in a state of operational readiness on and for the airport; and,
WHEREAS, completion of this work will improve and stabilize the efficiency of the facility, reduce utility
costs, and safeguard the HVAC system for years to come; and,
WHEREAS, the City advertised an Invitation to Bid on July 23, 2024 with bids due on August 13, 2024;
and,
WHEREAS, the following bids were received:
Bidder Price
__________ $ __________
__________ $ __________
WHEREAS, _____ bids were received and __________ was the lowest responsive bid; and,
WHEREAS, the recommendation from City Administration is to award the contract to __________ for the
total cost of $__________; and,
Page 52
Ordinance No. 3428-2024
Page 2 of 2
New Text Underlined; [DELETED TEXT BRACKETED]
WHEREAS, award of the bid to __________, is in the best interest of the City.
NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, AS
FOLLOWS:
Section 1. That the City Manager is authorized to accept a grant from the Federal Aviation
Administration in the amount of $_________ and to expend grant funds in accordance with the provisions
of the grant.
Section 2. That estimated revenues and expenditures be increased as follows:
Airport Operations Facility Capital Projects Fund:
Increase in Estimated Revenues –
Appropriation of FAA Grant Funds $XX,XXX
Increase Appropriations –
Construction $XX,XXX
City Administration XX,XXX
$XX,XXX
Section 3. That the City Manager is authorized to enter into a construction agreement with
__________ for $__________.
Section 4. Severability: That if any part or provision of this ordinance or application thereof to any
person or circumstances is adjudged invalid by any court of competent jurisdiction, such judgment shall
be confined in its operation to the part, provision, or application directly involved in all controversy in
which this judgment shall have been rendered, and shall not affect or impair the validity of the remainder
of this title or application thereof to other persons or circumstances. The City Council hereby declares
that it would have enacted the remainder of this ordinance even without such part, provision, or
application.
Section 5. Effective Date: That pursuant to KMC 1.15.070(f), this ordinance shall take effect
immediately upon enactment.
ENACTED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, THIS 21ST DAY OF AUGUST, 2024.
___________________________________
Brian Gabriel Sr., Mayor
ATTEST:
___________________________________
Michelle M. Saner, MMC, City Clerk
Approved by Finance: _________________
Introduced: August 7, 2024
Enacted: August 21, 2024
Effective: August 21, 2024
Page 53
MEMORANDUM
TO: Mayor Gabriel and Council Members
THROUGH: Terry Eubank, City Manager
FROM: Derek Ables, Airport Manager
DATE: July 28, 2024
SUBJECT: Ordinance No. 3428-2024 - Increasing Estimated Revenue and
Appropriations in the Airport Operations Facility Capital Project Fund,
Accepting a Grant from the Federal Aviation Administration and
Awarding a Construction Agreement for the Kenai Municipal Airport
Aircraft Rescue and Fire Fighting Facility Rehabilitation Project.
The purpose of this memo is seeking the approval of the City Council to accept a grant offer for
the Airport Improvement Program, from the Federal Aviation Administration (FAA) replace the
HVAC equipment at the Kenai Municipal Airport ARFF Building. The FAA will cover 65% of the
costs with the other 35% covered by the City with funds previously appropriated in the Airport
Operations Facility Capital Projects Fund.
The HVAC equipment, including two boilers and associated controls, needs replacement at the
Kenai Municipal Airport ARFF Building. This project is grant eligible. Federal guidance requests
a grant application based on hard bids, with a grant application being requested as soon as
possible to meet the Federal Aviation Administration’s year end on September 30th.
In order to meet the deadline, the City issued the Invitation to Bid on July 23, 2024 with bids due
on August 13, 2024. The City will review the bids and Airport Administration will submit a grant
application with the lowest responsive bid by the FAA deadline.
A substitute ordinance will be included in the August 21, 2024 Council packet with the results of
the Invitation to Bid filling in the blanks on this ordinance.
Thank you for your consideration.
Page 54
Sponsored by: Administration
New Text Underlined; [DELETED TEXT BRACKETED]
CITY OF KENAI
ORDINANCE NO. 3429-2024
AN ORDINANCE INCREASING ESTIMATED REVENUES AND APPROPRIATIONS IN THE AIRPORT
IMPROVEMENTS CAPITAL PROJECT FUND AND ACCEPTING A GRANT FROM THE FEDERAL
AVIATION ADMINISTRATION FOR THE KENAI MUNICIPAL AIRPORT MOBILE TEST FOAM SYSTEM
EQUIPMENT PURCHASE.
WHEREAS, this Ordinance will provide for the purchase of test equipment to allow the safe annual
operational testing of Airport Fire Fighting Equipment without the necessity of discharging potentially
hazardous materials; and,
WHEREAS, due to recent regulations related to firefighting foam containing hazardous materials, the
Federal Aviation Administration is offering to fully fund 100% of the purchase for a mobile test foam
system, commonly referred to as an Eco Cart; and,
WHEREAS, the initial grant offer and Federal Aviation Administration share is $34,950; and,
WHEREAS, acceptance of these grant funds is in the best interest of the City.
NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, AS
FOLLOWS:
Section 1. That the City Manager is authorized to accept a grant from the Federal Aviation
Administration in the amount of $34,950 and expend the funds in accordance with the provisions of the
grant.
Section 2. That estimated revenues and appropriations be increased as follows:
Airport Improvements Capital Project Fund:
Increase Estimated Revenues –
Appropriation of FAA Grant Funds $34,950
Increase Appropriations –
Machinery & Equipment $33,350
City Administration 1,600
$34,950
Section 3. Severability: That if any part or provision of this ordinance or application thereof to any
person or circumstances is adjudged invalid by any court of competent jurisdiction, such judgment shall
be confined in its operation to the part, provision, or application directly involved in all controversy in
which this judgment shall have been rendered, and shall not affect or impair the validity of the remainder
of this title or application thereof to other persons or circumstances. The City Council hereby declares
that it would have enacted the remainder of this ordinance even without such part, provision, or
application.
Section 4. Effective Date: That pursuant to KMC 1.15.070(f), this ordinance shall take effect
immediately upon enactment.
Page 55
Ordinance No. 3429-2024
Page 2 of 2
New Text Underlined; [DELETED TEXT BRACKETED]
ENACTED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, THIS 21ST DAY OF AUGUST, 2024.
___________________________________
Brian Gabriel Sr., Mayor
ATTEST:
___________________________________
Michelle M. Saner, MMC, City Clerk
Approved by Finance: _________________
Introduced: August 7, 2024
Enacted: August 21, 2024
Effective: August 21, 2024
Page 56
MEMORANDUM
TO: Mayor Gabriel and Council Members
THROUGH: Terry Eubank, City Manager
FROM: Derek Ables, Airport Manager
DATE: July 28, 2024
SUBJECT: Ordinance No. 3429-2024 - Increasing Estimated Revenues and
Appropriations in the Airport Improvements Capital Project Fund and
Accepting a Grant from the Federal Aviation Administration for the
Kenai Municipal Airport Mobile Test Foam System Equipment
Purchase.
The purpose of this memo is to request appropriation of funds from the Federal Aviation
Administration (FAA) for ARFF vehicle portable test equipment.
The applied principle of this equipment is to measure the flow rates, which correspond to the
foam-concentrate flow rates, and calculate the foam solution percentage based on the flow rates
of each nozzle outlet. The NoFoam System, Model P, is the compact solution. It uses an external
water tank (supplied with the system), and is battery powered and is designed to perform the
same as the trailer-based system. The system will allow the City to meet its annual testing
requirements without discharging any chemicals.
Resolution 2024-18 previously authorized the acceptance of grant funding from the Federal
Aviation Administration of $34,950. 100% of the project is funded through the Bipartisan
Infrastructure Law (BIL).
Council’s support is respectfully requested.
Page 57
KENAI COUNCIL ON AGING – REGULAR MEETING
JULY 11, 2024 – 3:00 P.M.
KENAI SENIOR CENTER
361 SENIOR CT., KENAI, AK 99611
CHAIR KEN AYERS, PRESIDING
Council on Aging Meeting Page 1 of 2
May 9, 2024
ACTION MINUTES
A. CALL TO ORDER
A Regular Meeting of the Council on Aging was held on July 11, 2024, at the Kenai Senior Center, Kenai,
AK. Chair Ayers called the meeting to order at approximately 3:00 p.m.
1. Pledge of Allegiance
Chair Ayers led those assembled in the Pledge of Allegiance.
2. Roll Call
There were present:
Ken Ayers, Chair Rachael Craig, Vice Chair
Velda Geller Barbara Modigh (Electronic participation)
William Sadler Kit Hill
Jim Glendening
A quorum was present.
Absent:
Frances Kilfoyle
Also in attendance were:
Kathy Romain, Senior Center Director
Red Piersee, Senior Center Administrative Assistant
3. Agenda Approval
MOTION:
Vice Chair Craig MOVED to approve the agenda as presented. Member Hill SECONDED the motion.
VOTE: There being no objection; SO ORDERED.
B. SCHEDULED PUBLIC COMMENTS - None.
C. UNSCHEDULED PUBLIC COMMENTS - None.
D. APPROVAL OF MINUTES
1. May 9, 2024
MOTION:
Member Hill MOVED to approve the May 9, 2024 Council on Aging minutes. Member Glendening
SECONDED the motion.
VOTE: There being no objection; SO ORDERED.
Page 58
Council on Aging Meeting Page 2 of 2
May 9, 2024
E. UNFINISHED BUSINESS – None.
F. NEW BUSINESS
1. Discussion - Senior Center Director’s Update on Grants
[Clerk’s note: This item was not addressed at this point in the agenda, but was reviewed during the Senior
Center Director’s Report.]
G. REPORTS
1. Senior Center Director – Director Romain reported on the following:
• Two new drivers are to be hired.
• Changes in NTS grant funding due to loss of COVID-19 funding.
• Attended a meeting on the Nikiski Senior Center’s plans to expand their service area to
include the Salmantof area, which is currently part of the Kenai Senior Center service area
assigned by the Kenai Peninsula Borough.
2. Commission Chair – Chair Ayers reported on reviewing the website for advertisement.
3. City Council Liaison – No report.
H. ADDITIONAL PUBLIC COMMENTS – None.
I. NEXT MEETING ATTENDANCE NOTIFICATION – August 8, 2024
J. COMMISSION QUESTIONS AND COMMENTS
Members Geller and Craig reported that they had not received their packets in the mail.
K. ADJOURNMENT
L. INFORMATIONAL ITEMS
There being no further business before the Council on Aging, the meeting was adjourned at 3:35 p.m.
I certify the above represents accurate minutes of the Council on Aging meeting of July 11, 2024.
___________________________________
Meghan Thibodeau
Deputy City Clerk
Page 59
KENAI AIRPORT COMMISSION – REGULAR MEETING
JULY 11, 2024 – 6:00 P.M.
KENAI CITY COUNCIL CHAMBERS
210 FIDALGO AVE., KENAI, AK 99611
CHAIR GLENDA FEEKEN, PRESIDING
Airport Commission Meeting Page 1 of 2
July 11, 2024
ACTION MINUTES
A. CALL TO ORDER
A Regular Meeting of the Airport Commission was held on July 11, 2024, in the Kenai City Council
Chambers, Kenai, AK. Chair Feeken called the meeting to order at approximately 6:00 p.m.
1. Pledge of Allegiance
Chair Feeken led those assembled in the Pledge of Allegiance.
2. Roll Call
There were present:
Glenda Feeken, Chair Jacob Caldwell
James Bielefeld James Zirul
Joshua Belter
A quorum was present.
Absent:
Paul Minelga, Vice Chair Dan Knesek
Also in attendance were:
Derek Ables, Airport Manager
Sarah Conley, Airport Administrative Assistant
Henry Knackstedt, City Council Liaison
3. Agenda Approval
MOTION:
Commissioner Caldwell MOVED to approve the agenda as presented. Commissioner Zirul SECONDED
the motion.
VOTE: There being no objection; SO ORDERED.
B. SCHEDULED PUBLIC COMMENTS - None.
C. UNSCHEDULED PUBLIC COMMENTS - None.
D. APPROVAL OF MINUTES
1. June 13, 2024
MOTION:
Commissioner Bielefeld MOVED to approve the June 13, 2024 Airport Commission minutes.
Commissioner Zirul SECONDED the motion.
VOTE: There being no objection; SO ORDERED.
E. UNFINISHED BUSINESS – None.
Page 60
Airport Commission Meeting Page 2 of 2
July 11, 2024
F. NEW BUSINESS
1. Discussion/Recommendation - Recommending approval of the Title VI Plan and Community
Participation Plan.
MOTION:
Commissioner Bielefeld MOVED to recommend the Federal Aviation Administration Office of Civil Rights
approve the Title VI and Community Participation Plans. Commissioner Zirul SECONDED the motion.
Airport Manager Ables gave a staff report from information provided in the packet.
UNANIMOUS CONSENT was requested on the motion.
VOTE: There being no objection; SO ORDERED.
G. REPORTS
1. Airport Manager – Airport Manager Ables reviewed the report provided in the packet.
2. Commission Chair – No report.
3. City Council Liaison – Council Member Knackstedt reported on recent actions of the City Council.
H. ADDITIONAL PUBLIC COMMENTS – None.
I. NEXT MEETING ATTENDANCE NOTIFICATION – August 8, 2024
J. COMMISSION QUESTIONS AND COMMENTS
K. ADJOURNMENT
L. INFORMATIONAL ITEMS
1. Administrative Report
There being no further business before the Airport Commission, the meeting was adjourned at 6:20 p.m.
I certify the above represents accurate minutes of the Airport Commission meeting of July 11, 2024.
___________________________________
Meghan Thibodeau
Deputy City Clerk
Page 61
KENAI HARBOR COMMISSION – SPECIAL MEETING
JULY 1, 2024 – 6:00 P.M.
KENAI CITY COUNCIL CHAMBERS
210 FIDALGO AVE., KENAI, AK 99611
VICE CHAIR JEANNE REVEAL, PRESIDING
Harbor Commission Special Meeting Page 1 of 2
July 1, 2024
ACTION MINUTES
A. CALL TO ORDER
A Special Meeting of the Harbor Commission was held on July 1, 2024, in the Kenai City Council
Chambers, Kenai, AK. Vice Chair Reveal called the meeting to order at approximately 6:00 p.m.
1. Pledge of Allegiance
Vice Chair Reveal led those assembled in the Pledge of Allegiance.
2. Roll Call
There were present:
Jeanne Reveal, Vice Chair David Peck
Matthew Moffis John Coston (remote participation)
A quorum was present.
Absent:
Lisa Gabriel, Chair
Also in attendance were:
Scott Curtin, Public Works Director
Lisa List, Public Works Administrative Assistant
Victoria Askin, City Council Liaison
3. Agenda Approval
MOTION:
Commissioner Peck MOVED to approve the agenda as presented. Commissioner Moffis SECONDED
the motion.
VOTE: There being no objection; SO ORDERED.
B. NEW BUSINESS
1. Discussion/Recommendation - Recommending the City Council Approve an Easement for
Construction and Maintenance of a Seawall.
MOTION:
Commissioner Peck MOVED to recommend City Council approval an easement for construction and
maintenance of a seawall. Commissioner Moffis SECONDED the motion.
City Attorney Bloom gave a staff report from information provided in the packet, noting that the easement
had been drafted but not yet submitted.
UNANIMOUS CONSENT was requested on the motion.
VOTE: There being no objection; SO ORDERED.
Page 62
Harbor Commission Meeting Page 2 of 2
July 1, 2024
C. ADDITIONAL PUBLIC COMMENTS – None.
D. NEXT MEETING ATTENDANCE NOTIFICATION – August 12, 2024
E. COMMISSION QUESTIONS AND COMMENTS
F. ADJOURNMENT
There being no further business before the Harbor Commission, the meeting was adjourned at 6:15 p.m.
I certify the above represents accurate minutes of the Harbor Commission Special Meeting of July 17,
2024
___________________________________
Meghan Thibodeau
Deputy City Clerk
Page 63
KENAI PLANNING & ZONING COMMISSION
REGULAR MEETING
JUNE 26, 2024 – 7:00 P.M.
KENAI CITY COUNCIL CHAMBERS
210 FIDALGO AVE., KENAI, AK 99611
CHAIR PRO TEMPORE JEFF TWAIT, PRESIDING
Planning & Zoning Commission Meeting Page 1 of 6
June 26, 2024
MINUTES
A. CALL TO ORDER
A Regular Meeting of the Kenai Planning & Zoning Commission was held on June 26, 2024, in City Hall
Council Chambers, Kenai, AK. Commissioner Twait called the meeting to order at approximately 7:00
p.m.
Having no presiding officer present, the first order of business was the election of a Chair Pro Tempore.
MOTION:
Commissioner Pettey NOMINATED Commissioner Twait to serve as Chair Pro Tempore for the meeting.
VOTE: There being no objection; SO ORDERED.
1. Pledge of Allegiance
Chair Pro Tempore Twait led those assembled in the Pledge of Allegiance.
2. Roll Call
There were present:
Jeff Twait John Coston, Vice Chair (electronic participation)
Glenese Pettey Sonja Barbaza
Gwen Woodard Diane Fikes
A quorum was present.
Absent:
Joe Halstead, Chair
Also in attendance were:
Linda Mitchell, Planning Director
Brandon McElrea, Planning Technician
Alex Douthit, City Council Liaison
Meghan Thibodeau, Deputy City Clerk
3. Approval of Agenda and Consent Agenda
Chair Pro Tempore Twait noted the following additions to the Packet:
Add Item B.1. Approval of Minutes
• *Regular Meeting of June 12, 2024
Deputy Clerk
Add Item F.1. Public Hearing – Resolution No. PZ2024-16
• Public Comment
Planning Director
MOTION:
Page 64
Planning & Zoning Commission Meeting Page 2 of 6
June 26, 2024
Commissioner Pettey MOVED to approve the agenda and consent agenda. Commissioner Woodard
SECONDED the motion.
The items on the Consent Agenda were read into the record.
Chair Pro Tempore Twait opened the floor for public comment on consent agenda items; there being no
one wishing to be heard, the public comment period was closed.
UNANIMOUS CONSENT was requested.
There being no objection; SO ORDERED.
*All items listed with an asterisk (*) are considered to be routine and non-controversial by the Commission
and will be approved by one motion. There will be no separate discussion of these items unless a
Commission Member so requests, in which case the item will be removed from the Consent Agenda and
considered in its normal sequence on the agenda as part of the General Orders.
B. APPROVAL OF MINUTES
1. *Regular Meeting of June 12, 2024
Approved by the consent agenda.
C. SCHEDULED PUBLIC COMMENTS - None.
D. UNSCHEDULED PUBLIC COMMENTS - None.
E. CONSIDERATION OF PLATS
1. Resolution No. PZ2024-15 – Recommending Approval on Preliminary Plat – Beaver Loop
Acres Addition No. 2 Replat for a Replat of Tract A and Lot 2 of the Beaver Loop Acres
Subdivision within the Rural Residential (RR) Zoning District.
MOTION:
Commissioner Woodard MOVED to approve Resolution No. PZ2024-15. Commissioner Pettey
SECONDED the motion.
Planning Technician McElrea provided an overview of the staff report as included in the packet and
attached to Resolution No. PZ2024-15, and explained the purpose of the replat. Staff’s findings were
reviewed, and it was noted that staff’s recommendation is approval subject to the condition specified
within the staff report as attached to Resolution No. PZ2024-15.
VOTE:
YEA: Pettey, Barbaza, Woodard, Twait, Fikes
NAY: None.
ABSENT: Halstead
MOTION PASSED WITHOUT OBJECTION.
[Clerk’s Note: Vice Chair Coston was unable to cast a vote due to technical issues.]
F. PUBLIC HEARINGS
1. Resolution No. PZ2024-16 – Granting a Conditional Use Permit to Operate Administrative
Offices Within the Existing Building on the Property Described as Lot 1-A, Vacation &
Replat, Rasmussen Subdivision, Located at 1311 Kiana Lane, Within the Suburban
Residential (RS) Zoning District.
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Planning & Zoning Commission Meeting Page 3 of 6
June 26, 2024
[Clerk’s Note: Commissioner Barbaza declared a possible conflict with Resolution No. PZ2024-16 as her employer
intended to occupy the location if the CUP was granted. Chair Pro Tempore Twait ruled a conflict existed and
Commissioner Barbaza abstained from discussion and voting on the resolution.]
MOTION:
Commissioner Fikes MOVED to approve Resolution No. PZ2024-16. Commissioner Pettey SECONDED
the motion.
Planning Director Mitchell provided an overview of the staff report as included in the packet and attached
to Resolution No. PZ2024-16, noting previous uses of the building include a martial art/yoga studio.
Clarification was provided that the permitted use for this CUP was for administrative offices only, and any
expanded uses would require reevaluation by Planning & Zoning Commission to include the public
hearing process. It was noted that the application met the CUP criteria and City staff recommends
approval subject to the conditions as specified within the staff report as attached to Resolution No.
PZ2024-16.
Chris Mumford, President and CEO of Salamatof Native Association (applicant), explained that the
organization had applied for the CUP with intention of purchasing the building on Kiana Lane for the
Salamatof Tribe’s administrative offices; the building had suitable space for administrative offices
including bathrooms, a large kitchen, and areas for potential youth and cultural classes. He described
the association’s commitment to Kenai; their community-oriented focus; social services offered by the
association; and the future intent to expand services to include youth classes and elder gatherings after
applying for and receiving the necessary permits. Mumford apologized to his neighbors for not reaching
out prior to the public hearing.
Chair Pro Tempore Twait opened the floor for public hearing.
Eric Morrison, Director of Salamatof Tribe, noted the prospective tenants to occupy the building would be
the Tribe; the proposed use fits within the Institutional land use and would provide social and cultural
services to the community. He identified services provided by the Tribe included support for the homeless,
youth programs focusing on pride, culture, health, and services for elders. In response to questions from
the Commission, he clarified that the Tribe intended to grow, although firefighting services will not be at
this location.
Brad Brown, resident, addressed the Commission in opposition to the CUP expressing concerns
regarding being a property owner within the 300-foot radius and not receiving notification from the City;
inconsistencies in the CUP regarding use and future expansions; the proposal violates the suburban
residential zone by potentially generating heavy traffic, which poses a danger to children who play in the
street; and how it may worsen existing issues with street parking. Mr. Brown requested a clearer definition
of what is being approved with the CUP and urged the Commission to consider the impact on the
neighborhood from traffic and future expansion plans.
In response to questions from the Commission, Mr. Brown stated that he was unaware of the facility
being used as a yoga studio; and had not experienced issues when the building was operating under
previous institutional uses. He noted that he had not received notification from the City, Planning Director
Mitchell clarified that was due to Mr. Brown having his information removed from Kenai Peninsula
Borough map; she clarified that this CUP was strictly for administrative offices only, and if the applicant
wanted to expand their use of the building they would have to reapply for a new CUP; Brown further
expressed concerns that the approval of this CUP would make it more likely that the Commission would
approve a future CUP for additional uses.
Raymond Hanson, resident, addressed the Commission in opposition to the CUP expressing concerns
about the potential expansions not detailed in the permit application; noted disappointment with the
vacation of public access and traditional trail use when the church property expanded and the increase
in stop signs in the neighborhood; and noted that he shared some of Brad Brown’s concerns and would
like the intent to be made clearer on the permit.
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Planning & Zoning Commission Meeting Page 4 of 6
June 26, 2024
[Clerk’s Note: Paula Carlyle attempted to provide testimony at this time, however, was unable to be heard due to
technical issues.]
In response to questions from the Commission, Mr. Mumford identified the initial phase would focus on
improving the existing building for administrative use; long-term plans may include adding more buildings
and hosting community events; that traffic to the property would be strictly administrative at the beginning;
that expansion plans would be designed to minimize traffic and maintain a clean, well-maintained
environment to allow them to hold more community and family-focused events. He emphasized
Salamatof’s values of betterment of youth and being good community members.
[Clerk’s Note: Paula Carlyle attempted to provide testimony at this time; however, was unable to be heard due to
technical issues.]
Tim Davenport, resident, addressed the Commission in opposition to the CUP, stating concerns
regarding the lack of detailed notice received; and the potential impacts on his neighborhood; inadequate
access and infrastructure; lack of a buffer between his home and the building. Mr. Davenport clarified
that he lived with his five children, the new use would significantly increase traffic in a residential
neighborhood where children play; it would disrupt his family’s quality of life and decrease property
values; stated that the location was unsuitable for the proposal; and cautioned against the potential for
future commercial development.
Danette Howland, current occupant of the building, addressed the Commission in support of the CUP,
noting the building once housed a successful yoga and martial arts business attracting up to 30-people
at a time; she acknowledged traffic issues, stating the kids on four wheelers and motorcycles on the
street were not supposed to be doing that and a separate issue from the CUP. Ms. Howland identified
potential improvements to the parking lot, fence and buildings.
Kathy McMurray, resident, addressed the Commission in opposition to the CUP, noting concerns
regarding the proposed changes to the building; not receiving any notification regarding the hearing; there
were ongoing issues with traffic and safety in the neighborhood, especially regarding children playing in
the area. Ms. McMurray questioned how the new development would affect access to her home.
[Clerk’s Note: Paula Carlyle attempted to provide testimony at this time; however, was unable to be heard due to
technical issues.]
There being no one else wishing to be heard, the public hearing period was closed.
Director Mitchell clarified that the lot line on Baker Street had been vacated when the plat had been
approved in 1979. She reviewed staff’s recommended conditions on the CUP, including a requirement
for the property owners to either plant and maintain necessary landscaping or install a minimum six-foot
fence, and ensure that existing setbacks and landscape buffers are maintained. The timeframe for
compliance with these conditions was discussed, and it was noted that typically they have up to two years
to meet the requirement. The location of the buffering was discussed.
Chair Pro Tempore Twait stated that he would be in support of the resolution and that the CUP meets
criteria. He addressed the concerns shared during public testimony, noting that it would be inappropriate
to deny the CUP based on potential future uses not included in this permit, and that any traffic issues
would likely be limited to normal business hours.
Commissioner Fikes stated support for the resolution, noting that the previous commercial use had been
successful and the applicants intend to use the property for the good of the community and neighborhood.
She noted that the CUP meets criteria, the conditions requiring buffering will help to mitigate potential
issues, and that it will be low impact.
Commissioner Pettey also noted that the previous commercial use had been successful, that the current
CUP application met criteria, and with the additional buffering requirements staff had added she
supported approval.
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Planning & Zoning Commission Meeting Page 5 of 6
June 26, 2024
Commissioner Woodard stated she would not be in support of this CUP. She stated that despite the
criteria being met, she did not want to go against the residents who opposed the CUP and disagreed with
letting businesses go into neighborhoods.
Chair Pro Tempore Twait addressed comments made during public testimony, noting that concerns with
the notification process and traffic issues are separate issues that should be addressed by the City.
VOTE:
YEA: Fikes, Twait, Pettey
NAY: Woodard
ABSENT: Halstead
ABSTAIN: Barbaza, Coston
MOTION PASSED.
[Clerk’s note: Commissioner Coston abstained from discussion and voting on Resolution PZ2024-16 pursuant to
KMC 14.05.025(e)]
Chairperson Pro Tempore Twait noted the 15-day appeal period.
2. Resolution No. PZ2024-17 - Granting a Conditional Use Permit to Operate a Cabin Rental (i.e.,
Short-Term Rental) of the Existing Single-Family Dwelling on the Property Described as Lot 1,
Block 4, Central Heights Subdivision, Located at 213 Portlock Street Within the Suburban
Residential (RS) Zoning District.
MOTION:
Commissioner Fikes MOVED to approve Resolution No. PZ2024-17. Commissioner Woodard
SECONDED the motion.
Planning Director Mitchell provided an overview of the staff report as included in the packet and attached
to Resolution No. PZ2024-17, noting that another short-term rental CUP on the same street had been
approved with the added condition of quiet hours, and so the same condition was added to this CUP to
maintain consistency in the area; the application met the CUP criteria and City staff recommends approval
subject to the conditions as specified within the staff report as attached to Resolution No. PZ2024-17.
Frank Duniphin, applicant, addressed the Commission in support of the CUP, noting that his family had
lived in the neighborhood for eleven years; were friends with many neighbors; clarified that tenants would
be limited to three vehicles and no more than four adults per night.
In response to questions from the Commission, Mr. Duniphin clarified that he would not be allowing boat
trailers; that he will be living within a five-minute drive of the property; and is friends with neighbors if any
issues arise with tenants.
Chair Pro Tempore Twait opened the floor for public hearing; there being no one wishing to be heard,
the public hearing period was closed.
Chair Pro Tempore Twait stated support, noting that no issues had been reported on the other short-term
rental CUP on the street, and that this kind of business is good for the community.
VOTE:
YEA: Barbaza, Woodard, Pettey, Fikes, Twait
NAY: None
ABSENT: Halstead
ABSTAIN: Coston
MOTION PASSED WITHOUT OBJECTION.
[Clerk’s note: Commissioner Coston abstained from discussion and voting on Resolution PZ2024-17 pursuant to
KMC 14.05.025(e)]
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Planning & Zoning Commission Meeting Page 6 of 6
June 26, 2024
Chair Pro Tempore Twait noted the 15-day appeal period.
G. UNFINISHED BUSINESS – None.
H. NEW BUSINESS
1. *Action/Approval – Requesting an Excused Absence for the June 12, 2024 Regular Meeting
– Barbaza
Approved by the consent agenda.
I. REPORTS
1. Planning Director – Planning Director Mitchell reported on the following:
• This was her last Planning & Zoning Commission meeting; last day with the City is July
5th.
• Max Best serve as Interim Planner, and will be working part-time starting next week.
• Expressed appreciation for working with Commission; emphasized the importance of the
Comprehensive Plan.
2. Commission Chair – No report.
3. Kenai Peninsula Borough Planning – Commissioner Fikes reported on recent actions of the
Kenai Peninsula Borough Planning Commission.
4. City Council Liaison – Council Member Douthit reported on recent actions of the City Council.
J. ADDITIONAL PUBLIC COMMENT – None.
K. NEXT MEETING ATTENDANCE NOTIFICATION
1. Next Meeting: July 10, 2024
L. COMMISSION COMMENTS AND QUESTIONS
Commissioners Barbaza, Woodard, Pettey and Fikes expressed appreciation for Director Mitchell.
M. PENDING ITEMS
Discussion/Recommendation – Proposal to Reduce the Number of Meetings for Planning and
Zoning Commission. [On 6/12/24 this item was postponed to the 7/24/24 Planning & Zoning
Commission meeting.]
N. ADJOURNMENT
O. INFORMATIONAL ITEMS – None.
There being no further business before the Planning & Zoning Commission, the meeting was adjourned
at 9:29 p.m.
I certify the above represents accurate minutes of the Planning & Zoning Commission meeting of June
26, 2024.
___________________________________
Meghan Thibodeau, Deputy City Clerk
Page 69
MEMORANDUM
TO: Mayor Gabriel and Council Members
FROM: Terry Eubank, City Manager
DATE: August 1, 2024
SUBJECT: Kenai Peninsula Borough Spruce Bark Beetle Mitigation in City
The Kenai Peninsula Borough has received federal funding to address the spruce bark beetle
infestation. The Borough’s project is intended to reduce public risk by managing dead spruce
trees. Components of this project include land surveying of identified parcels to delineate
treatment areas, the cutting of dead/standing trees, and the completion of forest fuel treatments.
Approval to access and perform work on City parcels has been provided in support of these
projects.
The Borough’s contractor will selectively cut down all dead beetle-infested spruce trees (all size
classes). Any spruce trees that are previously jack-strawed, windthrown, or have broken stems,
will be cut/felled when broken stumps are two feet (2’) or higher above the ground surface. Felling
operations require a tree stump height no greater than one foot (1’) from the adjoining forest
ground surface area; as measured from the highest point near the tree stump. All healthy, live
trees will be protected and not disturbed to the maximum extent practicable.
All merchantable log material will be harvested and removed from the project area. The contractor
will utilize and remove sound log material from each tree up to a four-inch (4”) diameter top.
Accumulations of waste log debris or slash material will be redistributed and scattered across the
nearby forest floor landscape. At the conclusion of operations, the standard for slash height is for
material to lay within one foot (1’) of the forest floor.
Maps of the areas affected by the two projects within the City are attached for reference.
Attachments
Page 70
Page 71
Page 72
MEMORANDUM
TO: Mayor Brian Gabriel and Kenai City Council
THROUGH: Terry Eubank, City Manager
FROM: Derek Ables, Airport Manager
DATE: July 26, 2024
SUBJECT: Airport Mid-month Report June 2024
Kenai Peninsula Air Fair- The Airport held an Air Fair on June 8th, 2024 where it kicked
off in Soldotna with a pancake breakfast. This event was the result of months of planning
and coordination. New this year we had 7 food trucks attend. There were also 12 exhibitor
booths that included activities for both kids and adults and a booth from the Airport
Commission. Several Aircraft were on display including the C46 from Everts and
helicopters flew in from Life Med and Guardian. Civil Air Patrol helped control traffic which
made the event flow smoothly.
In-house Activities
• In June the Airports three operations employees enrolled in the American
Association of Airport Executive’s Airport Certified Employee Airfield Operations
program. This allows them to gain a thorough knowledge of Part 139 operations
to improve the safety and efficiency at our airport. This is an extensive curriculum
that is considered the go-to certification in Airport Operations.
Enplanements
Month Grant
2024
Kenai
2024
Ravn
2023
Grant
2023
Kenai
2023
Total
2024
Total
2023
Change from
2023 to 2024
January 3218 1719 2799 2326 305 4937 5430 -493
February 3207 1553 2711 1199 229 4760 4139 621
March 3508 1325 2982 2236 280 4833 5498 -665
April 3847 1326 2529 2087 220 5173 4836 337
May 4024 1546 2547 2432 608 5570 5587 -17
June 4635 1624 2371 2740 590 6259 5701 558
July 4241 3067 836 8144
August 4936 3592 1105 9633
September 3429 2474 610 6513
October 2159 2865 797 5821
November 33 3508 1669 5210
December 0 3439 1654 5093
Total 22439 9093 30737 31965 8903 31532 71605 341
Page 73
MEMORANDUM
TO: Mayor Brian Gabriel and Kenai City Council
THROUGH: Terry Eubank, City Manager
THROUGH: Dave Ross, Police Chief
FROM: Kris Giordano, Animal Control Chief
DATE: July 2, 2024
SUBJECT: June 2024 Monthly Report
This month the Kenai Animal Shelter took in 40 animals. Animal intake and disposition:
DOGS:
INTAKE 14 DISPOSITION 8
Waiver 6 Adopted 3
Stray 7 Euthanized 1
Impound 0 Claimed 3
Protective Custody 0 Field Release 0
Quarantine 1 Transferred 1
Other Intakes 0 Other Dispositions 0
CATS:
INTAKE 23 DISPOSITION 22
Waiver 7 Adopted 16
Stray 16 Euthanized 4
Impound 0 Claimed 2
Protective Custody 0 Field Release 0
Quarantine 0 Transferred 0
Other Intakes 0 Other Dispositions 0
Page 74
Page 2 of 2
4 Animal dropped with After Hours (days we are closed but cleaning and with KPD)
19 Field Investigations & patrols
8 Volunteer Hours Logged
0 Citations
0 Educational Outreach
0 Microchip
Total Animal Contacts:
12 Animals are known borough animals
17 Animals are known City of Kenai
4 Animals are known City of Soldotna
0 Animals are unknown location
Statistical Data:
164 2022 YTD Intakes
231 2023 YTD Intakes
238 2024 YTD Intakes
OTHER ANIMALS:
INTAKE 3 DISPOSITION 0
Guinea Pig 0 Rabbit 0
Rabbit 3 Bird 0
Other 0 Guinea Pig 0
DOA: 8 OTHER STATISTICS:
Dog 6 Licenses (City of Kenai Dog Licenses) 4
Cat 2 Rabies Clinic 0
Rabbit 0
Page 75
MEMORANDUM
TO: Mayor Gabriel and Council Members
THROUGH: Terry Eubank, City Manager
FROM: Dave Swarner, Finance Director
DATE: July 30, 2024
SUBJECT: Finance Department Mid-Month Report – June 2024
In preparation for the 2024 Personal Use Fishery, the department assured all shacks were online
and ready to process transactions, the Dipnet App was updated, and City Hall was prepared for
daily reconciling activities. We will be working to assist Parks and Recreation staff to train
seasonal employees to work in the dipnet shacks.
The Cyber Security Audit initial draft was received and expected completion of this project by the
end of August.
With the completion of the FY25 budget, the department’s focus has switched to closing of FY24
and completion of the City’s Annual Comprehensive Financial Report. This process includes the
closing of the FY24 financial records, fiscal year-end grant reporting, and finally, financial
statement preparation. The annual audit is scheduled for the first week of November.
Page 76
MEMORANDUM
TO: Mayor Gabriel and Council Members
THROUGH: Terry Eubank, City Manager
FROM: John Harris, Deputy Chief (Acting Fire Chief)
DATE: July 9, 2024
SUBJECT: Fire Department Mid-Month Report – June
For May, we experienced a 1.8% call volume increase from the previous year. This was
consistent with our increasing annual call volume increase of 4.8%. During the month of June,
the Kenai Fire Department experienced eleven (11) incidents of multiple calls in which at least
two (2) rescue units were engaged in simultaneous emergency responses.
June 2023 2024 % change
Month totals 114 116 1.8%
EMS 88 74 -15.9%
All Other 26 42 61.5%
Year total 713 747 4.8%
Training:
• All KFD members participated in a multi-company drill with Dr. Michael Levy on 6/3
regarding QA reviews.
• All KFD members participated in an “Active Shooter Drill,” on the dates of 6/18 and 6/19.
This was done in conjunction with KPD personnel and various other agencies (CES,
NFD, HPD, and AST).
• Several KFD members attended “Legal Boot Camp,” which was a class covering EMS
Defense Law. The class was conducted by David Givot, Esq.
• All KFD personnel participated in “Rescue Boat Training” operations.
• All KFD personnel completed their required ARFF training for June (Application of
Extinguishing Agent).
Projects/Grants:
• Several KFD members met with Blain Schumacher on 6/4, Mr. Schumacher was a
candidate for the vacant Fire Chief position. Ultimately, Jay Teague was chosen for the
position, and he will start on 7/15.
Page 77
MEMORANDUM
TO: Mayor Brian Gabriel and Kenai City Council
THROUGH: Terry Eubank, City Manager
FROM: Stephanie Randall, Human Resources Director
DATE: July 17, 2024
SUBJECT: Human Resources Activity – June 2024
Recruitment
Human Resources continued working with the City Manager’s office to recruit for the Fire Chief
position. Two candidates were brought on site for second interviews. An offer was made and
accepted by Chief Jay Teague who began work on July 15, 2024. The Fire Department also
successfully recruited and hired a firefighter with paramedic certification. Two new dispatchers
were onboarded and began training in June. The new Building Official started on June 3.
Temporary summer hires began working in the Parks and Recreation Department and Police
departments. Recruitment began for a new Planning Director.
Safety
There was one accident reported in June with a workers compensation claim.
Special Projects
Human Resources worked with administration and finance to implement the new salary schedule
and personnel regulations. Personnel Action Forms were completed for all employees.
Human Resources Director attended the Society for Human Resource Management (SHRM)
annual conference in Chicago.
Page 78
MEMORANDUM
TO: Mayor Brian Gabriel and Kenai City Council
THROUGH: Terry Eubank, City Manager
FROM: Katja Wolfe, Library Director
DATE: July 10, 2024
SUBJECT: Library Report for June 2024
CIRCULATION
7,353 7,502 7,333
1,575 1,683 1,914
2022 2023 2024
Physical Checkouts May Digital Checkouts May
PROGRAMS AND EVENTS
97
22
33
291
311
Everyone
Adults
Teens
Children
Babies and Toddlers
SERVICES
5469 Visitors
77 New Members
482 Computer Sessions
531 AWE Sessions
6330 WiFi Sessions
128 Room Reservations
258 Hours of Use
754 Participants
53 Programs
Program Attendance
5643 1233
1914 236
100
PRINT DVD DIGITAL OTHER AUDIO
Page 79
MEMORANDUM
TO: Mayor Gabriel and Council Members
THROUGH: Terry Eubank, City Manager
FROM: Tyler Best, Parks and Recreation Director
DATE: July 30th.
SUBJECT: Mid-Month Report-June
Parks and Recreation held its annual Kite Festival in June at Millennium Square. Parks partnered
with the Library to have a kite-building class before the event. Then, Walmart brought over 150
kites to the event to give away for free, but they ran out during the first hour, so they had to return
to the store to get more. Between the Library, Walmart, and the Salvation Army, who gave away
mini kites, over 250 kites were estimated to be given away to members of the public during the
Kite Festival.
In Partnership with the Kenai Rotary, we created a map of a 10,000-step path through Kenai. This
will help promote Kenai’s trail system and health and wellness in the community. The Path
includes Daubenspeck Trails, Ryan’s Creek Trail, Bernie Huss Trail, Meeks Trail, and the
Municipal Park Walking Trail system.
The Rec Center has been open for its regular hours for a whole month after many closures during
May for the Gym floors to be refinished, and patrons appreciate all the work that has been done.
The lobby and locker room floors are planned to be redone in September, which may include
some closures at the facility this fall.
At the beginning of June, Parks and Rec held a ribbon-cutting ceremony to celebrate the
installation of a new piece playground equipment at Municipal Park. Marathon Petroleum issued
a grant to the City so it could purchase a new see-saw (see photo attached)
Kenai Rec. Center Visits-June
Weight Room/Cardio Room 931
Racquetball 100
Wallyball 60
Shower/Sauna 4
Gymnasium 879
Other 16
Gym Rental Visits 420
Total Number of Visits 2410
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Page 2 of 3
AK Kiters setting up their unique kites! Over $100,000 of these large
kites went up in the sky!
A field full of kites!
New Inclusive See Saw at Municipal Park
Page 81
Page 3 of 3
Page 82
MEMORANDUM
TO: Mayor Brian Gabriel and Kenai City Council
THROUGH: Terry Eubank, City Manager
THROUGH: Max Best, Interim Planning Director
FROM: Beth McDonald, Planning Assistant
DATE: July 9, 2024
SUBJECT: Planning and Zoning – June 2024 Monthly Report
General Information
• Planning Director job posted and open until filled.
Public Inquiry
See attached report.
Application Summary
• Lands - See attached report.
• Leases – See attached report.
• Planning & Zoning – See attached report.
Code Enforcement and Compliance
In June, Planning and Zoning received nine (9) new complaints. Seven (7) complaints were active
cases and five (5) cases were closed. There is a cumulative total of eighteen (18) open cases.
Due to other priorities, the implementation of the code enforcement solution was temporarily
placed on-hold.
Planning and Zoning Commission
Two (2) public meetings were held in the month of June with the following
actions/recommendations.
o Resolution PZ2024-13 - Granted a Conditional Use Permit for a Day Care Center,
Recreation, and Youth Center on the Property Described as Tract A, City Park Subdivision
No. 2, Located at 320 and 330 S. Spruce Street Within the Suburban Residential (RS)
Zoning District
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Page 2 of 2
o Resolution PZ2024-14 - Granted a Conditional Use Permit for Cabin Rentals (i.e., Short-
Term Rentals) on the Property Described as Lot 3, Block 1, of Scalf Subdivision, Located
at 106 N. Tinker Lane Within the Suburban Residential (RS) Zoning District.
o Resolution PZ2024-15 – Recommended Approval on Preliminary Plat – Beaver Loop
Acres Addition No. 2 Replat for a Replat of Tract A and Lot 2 of the Beaver Loop Acres
Subdivision within the Rural Residential (RR) Zoning District.
o Resolution PZ2024-16 - Granted a Conditional Use Permit to Operate Administrative
Offices Within the Existing Building on the Property Described as Lot 1-A, Vacation &
Replat, Rasmussen Subdivision, Located at 1311 Kiana Lane, Within the Suburban
Residential (RS) Zoning District.
o Resolution PZ2024-17 - Granted a Conditional Use Permit to Operate a Cabin Rental
(i.e., Short-Term Rental) of the Existing Single-Family Dwelling on the Property Described
as Lot 1, Block 4, Central Heights Subdivision, Located at 213 Portlock Street Within the
Suburban Residential (RS) Zoning District.
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Page 88
MEMORANDUM
TO: Mayor Brian Gabriel and Kenai City Council
THROUGH: Terry Eubank, City Manager
FROM: David Ross, Police Chief
DATE: July 10, 2024
SUBJECT: Police & Communications Department Activity – June 2024
Police handled 512 calls for service in June and 265 calls were received by dispatch via 911.
Officers made 39 arrests. Traffic enforcement resulted in 199 traffic contacts with 44 traffic
citations issued and there were 7 DUI arrests. There were 13 reported motor vehicle collisions
in June.
One new officer continued in field training for the month of June. Two new dispatchers started
employment in the month of June and are in field training. Four Temporary Enforcement
Officers started in June and all five were trained and prepared for the dipnet season.
One investigator spent two weeks at a homicide class in Kentucky. One officer spent four days
at interview training in Anchorage. The KPD officer on the regional SWAT team spent two
days in training.
In collaboration with Kenaitze security, the Kenai Police Department hosted 12 different law
enforcement, dispatch, and EMS agencies in training for a critical incident response. This
training occurred over two days at the Kenaitze Kahtnuht’ana Duhdeldiht Campus on Forest Dr.
in Kenai and involved over 100 participants.
3412
1540
3111
1477
2732
1395
0
1000
2000
3000
4000
Total Police Service Calls 911 Calls Received
2022(Jan 1 - May 31)2023(Jan 1 - May 31)2024(Jan 1 - May 31)
Page 89
MEMORANDUM
TO: Mayor Brian Gabriel and Kenai City Council
THROUGH: Terry Eubank, City Manager
FROM: Scott Curtin, Public Works Director
DATE: June 2024
SUBJECT: Mid-Month Report; Public Works / Capital Projects
Airport Fund Projects:
• Kenai Municipal Airport Runway Rehabilitation Project – Currently in Preconstruction Design
Phase, with HDL Engineering Consultants currently under contract at a total to date cost of
$1,132,886. This project known as Task 4 within HDL Engineering Consultants LLC term
service agreement will provide bid ready construction documents to rehabilitate Runway
2L/20R as well as Taxiways A/B/C/D/E/K/L/M under a second construction phase. Work is
approaching 65% design completion as of July 31, 2024. On April 1, 2024 the City received
the Environmental Investigation Report conducted by Shannon & Wilson. On May 20th, 2024
a microsoft teams meeting was held in coordination with DEC representatives where the
environmental report was reviewed. On a good note the water and soil sampling conducted
at the airport did not find PFAS above actionable levels. It was requested by DEC to conduct
additional sampling in several ditchline locations to determine if any restrictions would be
necessary within those areas. The additional samplng work will take place during the summer
months. The project continues toward a grant application in 2025 and dependent upon timing
of receipt of grant funds ground breaking may not be until spring 2026 for the runway and
2027 for the taxiway.
• Kenai Municipal Airport (KMA) Terminal Landscaping Project – Moore’s Landscaping was
the successful bidder at a total contract amount of $94,733 as approved by Council on June
5th, 2024 through passage of Resolution 2024-22. Earthscape LLC provided the landscape
design at a cost of $28,255 and has completed their contracted efforts. A Preconstruction
meeting was held at the site on July 29th. 2024. Construction is scheduled to start on August
5th and is expected to take approximately three weeks to complete. Fund raising for the
bronze bears will continue and will complement the work if and when they become available.
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Public Works Mid-Month Report
• Kenai Municipal Airport (KMA) Operations Building HVAC Controls Upgrade & Boiler
Replacement Project – This project will replace existing mechanical equipment including
boilers, pumps and controls that have reached the end of their intended life cycle. Project
was not originally started as being grant eligible, however after coordinations with Airport
Managers past and present as well as our FAA counterparts, the project is now grant eliglible
at a 65% FAA and 35% City of Kenai financial cost share. Grant funds are now available, and
the project was formally released for construction bids on July 23, 2024 with bids due on
August 13th. Hard bid numbers will be used in execution of the pending grant agreement.
Council can expect Ordinance 3428-2024 at the August 21st meeting to accept these grant
funds and award a construction agreement. Project is anticipated to run seven months to
completion.
• Kenai Municipal Airport (KMA) Apron Crack Seal and Seal Coat Project – Currently awaiting
grant funding to enter construction bid phase. HDL Engineering Consultants currently
contracted at a total of $121,730 in support of the project has finalized the construction bid
documents. The project is awaiting FAA receipt of their anticipated cost share funding which
will be delayed until first quarter 2025. Assuming funds become available at that time the
project will bid in March 2025 for a May 2025 construction start. Map below defines the
anticipated project area.
• Kenai Municipal Airport (KMA) Master Plan Update – Staff has received word from the FAA
that grant funds are now available for this project. Ordinance 3425-2024 is being introduced
on August 7th with a double reading planned for enactment the same day to meet the FAA’s
grant application deadlines to secure the funding. Phase 1 work will continue over the next
year. HDL Engineering Consultant’s initial contract to date will be $729,445. Airport Master
Plans are typically updated approximately every ten years to clearly communicate the
direction of the airport. Completion of this work allows the City to continue to coordinate and
receive federal grant funds in support of airport operations.
General Fund Projects:
• USACE Kenai Bluff Bank Stabilization Project – Currently in the construction phase. This
project encompasses approximately 5000 lineal feet of coastal bluff starting at the mouth of
the Kenai river extending upriver along the northern river bank. The bluff in this area varies
from 55’-70’ above the toe. A protective armored rock berm with a crest elevation of
approximately 12’ in height is planned. The Design and Bid phases have now concluded and
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Public Works Mid-Month Report
Construction is anticipated to continue through the 2024 & 2025 construction seasons.
Milestones to date listed below.
o This project was formally released through USACE for Construction Bids on 11/29/23 with
a Pre-Bid Meeting conducted on 12/12/23.
o On February 7th, 2024 the City received word from USACE that Western Marine
Construction Inc, based out of Seattle, Washington was awarded a construction contract
for $19,321,000 as a firm fixed price. There is an additional construction element related
to an inspection path that was requested, by the City and our design team, to be included
within the project. That element will cost $864,000 and will be funded 100% by the City.
The larger amount has a 90/10 cost share split with the City share costing $1,932,100 +
$864,000 for a total anticipated City share of $2,796,100, USACE total cost share of
$17,388,900.
o Western Marine Construction Inc was provided a Notice to Proceed on February 20, 2024.
o The Initial Construction Kick-off Meeting took place in Anchorage on March 28, 2024.
Contractor currently is not anticipated to mobilize to the site until spring 2025.
o Formal Ribbon Cutting Ceremony was well attended on June 10th, 2024.
o Rock Production continues in Sand Point, AK and is anticipated to be completed by
October 1st with all rock materials needed stockpiled. Photo below is from rock production
activities in July 2024 at the Sand Point location.
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Public Works Mid-Month Report
• Community Wildfire Prevention Plan (CWPP) Mitigation Project Phase One – Doug Koch
Professional Tree Service contracted with the City on February 28, 2023 in the amount of
$282,000 to mitigate 105 acres within the no name creek drainage extending from Redoubt
Avenue down to the City’s North Beach through Municipal Park. Phase One work is now
completed and paid for. As this is a phased project grant closeout will extend for some time
until the other phases are fully completed.
• Multi-purpose Facility Project – Design documents have now been completed and were
received on May 30, 2024. MBA Consulting Engineers have completed their work at a total
cost of $30,580. Design work covers ventilation, lighting, bleacher radiant heating. Currently
project estimates exceed budgeted amounts. The department is coordinating with the
administration on next steps. We will likely be bidding the ventilation and radiant heating
components later this summer, with additional fund raising to complete the lighting portions of
the project. No new update at this time.
• Cemetery Expansion – This project is located at the corner of First Ave and Float Plane Rd
and will provide for additional burial space as the existing adjacent cemetery has reached
capacity. The Public Works Department using in house personnel has already cleared,
leveled and graded the site, and placed and compacted gravel sub-base for the parking area.
Staff has successfully surveyed in 64 adult plot sites and 12 infant plot sites. These sites are
available through the Clerk’s office. Cemetery Phase 2 Fencing was completed in the fall
2023 by AAA Fence, Inc at a total cost of $147,595. Nelson Engineering has completed the
site paving plan and this work is expected to bid in August 2024.
• Softball Shelter Dugouts – Larsen Engineering has been awarded the design work for the
dugouts. Design requirements are being discussed with the engineer, however this project
is moving slowly as staff and engineer are heavily involved in other projects. Project will
move forward shortly as staff time becomes available. Parks & Rec Director and Public
Works Director had phone conference with design engineer on April 30th. Draft plans were
received on May 30, 2024, final comments are expected to be incorporated prior to June 30,
2024. The Streets Department in order to stretch available funding for the project will be
demolishing the existing structures in late August 2024 and will excavate and install new
foundation gravel base pad for each structure. Project will then be on hold until first quarter
2025 when the project will be released for construction bids with an anticipated construction
start of May 2025.
• Lilac Ln. Roadway Improvements Project – Construction contract documents are routing for
final signatures as of June 12th. To date Nelson Engineering has completed their design
efforts at a total cost of $38,840. Peninsula Construction, the successful bidder at a total cost
of $637,765, as approved by council on June 5th through passage of Ordinance 3420-2024.
Construction mobilization is anticipated for the week of June 24th with work expected to
continue through the summer months. Map below highlights the project area.
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Public Works Mid-Month Report
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Public Works Mid-Month Report
• Cemetery Creek Culvert Replacement – Currently on hold in design phase awaiting grant
funding. This project is in coordination with the US Fish & Wildlife. Work involves
replacement of several aging culverts with fish passage type culverts. 35% design
documents have been completed and will be used to apply for grant funding. Documents
have been provided to the Kenaitze and Salamatof tribes to assist with grant opportunities.
On July 11, 2024 representatives from the Kenaitze tribal association met with the
Administration and discussed upcoming grant opportunities to be pursued in support of this
project. As of July 31, 2024, nothing new to report.
• Community Wildfire Prevention Plan (CWPP) Mitigation Phase Two – Currently in
construction phase. Doug Koch Professional Tree Service was the low bidder on this project
that was released for bids on November 1, 2023 with bids due on November 29, 2023. His
bid in the amount of $177,700 to mitigate 84.75 acres within the Cemetery Creek drainage
extending from Float Plane Basin down to the Lee Shore Center. Resolution 2023-67
awarded the project. Work will continue throughout the next year. Contractor was out of state
for some time, Contract was fully executed on January 29, 2024. Contractor is anticipating
starting work in February 2024. To date 45 of 85 acres has been mitigated with much of the
airport side of the project now complete with the drainage extending down Spruce St. Work
will be shut down for a period over the summer months and will start back up as temperatures
subside.
• Public Safety Building Tower Guy Wire System Upgrade – This project will provide
improvements to our existing communications tower located at the Public Safety Building to
allow additional components to be mounted to the tower. Procurement for this work has been
challenging as they are few companies performing this work in state. Resolution 2024-37 will
be introduced on August 7th, 2024 for approval for a construction contract award. If approved
this work is expected to be completed prior to the winter months.
Water & Sewer Fund Projects:
• Lift Station Renovations – Currently in design phase. Resolution 2021-58 awarded HDL
Engineering agreement in the amount of $59,560 to provide bid ready construction documents
for three lift stations. These locations included the stations at mile posts 13 and 14, which are
near the soccer fields and Spur / Redoubt Ave respectively, as well as a station on Lawton
Drive. These locations are intended to receive new pumps and pump control panels as part
of this project. After determination of which lift stations would receive renovations to start, a
design meeting was held on 12/3/21 to discuss pump and control panel design. Basis of
design memo received on January 6, 2022. Design documents are approaching 95%. Design
is finally approaching completion. Challenges with our current SCADA team required some
changes to different lift station controllers which has now been resolved. Supplemental
funding will be needed to complete these three locations, staff is working on finalizing those
estimated costs, with upcoming legislation to be expected. Construction expected for summer
2024. Resolution 2024-16 in the May 15th council packet is transferring funds in support of
this project.
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Public Works Mid-Month Report
• Wastewater Plant Digester Blowers Replacements – Currently awaiting finalization of grant
application to enter construction bid phase, funds are available. HDL Engineering was
authorized to proceed on design documents for this project through passage of Resolution
2022-29 on May 18, 2022. Design Agreement is currently in the amount of $382,513 and will
provide bid ready construction documents for the replacement of two 40+ year old blowers at
the WWTP. The Department received 35% Design Study Report on September 23, 2022 and
the project is currently moving toward 65% design documents. A grant for this project has
been applied for through Senator Murkowski’s office through the Congressional Directed
Spending (CDS) program. We are awaiting word on if we were successful in receiving grant
funds. This is a high priority project for the department and is anticipated to provide further
energy savings similar to the aeration basin blower replacement project completed a few years
ago. Final 65% plan reviews are being conducted on site with HDL on 12/19/22, bid
documents are expected to be ready 5/1/23 and if funding is in place will be bid immediately,
if not will be delayed until funding arrives. Environmental review process is delayed as we
are not sure of the grant requirements at this time, and may not know until a future grant is
executed. Until then this will be a shovel ready project waiting on funding. May 5th a
Community Grants Webinar was held to discuss the pending grant requirements, the Public
Works Director and HDL Engineering participated in the webinar. Consultants are reviewing
requirements and hope to have the design moving forward shortly. Project will not be able to
be bid until funding formally arrives. Design team is actively working with granting agency.
Construction expected for summer 2024. This project is behind schedule due to difficulties
with grant application process, staff is working to remedy. HDL Engineering is actively working
on environmental requirements associated with the application.
• Water Treatment Plant Pumphouse – Grant application was successfully submitted to DEC
on April 30th, 2024. This project will construct a new pumphouse building and provide
replacement distribution pumps for the City’s Water System. On August 1, 2023 received
letter that the State of Alaska Department of Environmental Conservation (ADEC) has
awarded the City of Kenai a $1,200,000 loan through the state’s revolving fund program and
that the loan would receive 100% forgiveness in support of this project. Resolution 2023-56
was approved by Council at the September 20, 2023 Council Meeting to allow access to these
funds. Ordinance 3384-2023 is being introduced 12/20/23 to move funding into place for the
design work to proceed. HDL Engineering Consultant’s pending design agreement as
detailed within Resolution 2024-14 up for council approval at the April 17, 2024 meeting totals
$187,461. Currently working on additional grant requested environmental paperwork and
financial statements.
• WWTP & WTP Electronic Access Gate & Controls – On August 13, 2023 HDL Engineering
provided a proposal under their term agreement to begin design work on the Electronic
Access Gates projects at both the Water and Wastewater Plants. The project identified as
Task 13 under their agreement has a proposed design cost of $24,902. Design work will
continue over the winter months for construction to take place summer 2024. HDL working
under purchase order 127771 is now actively working on this project. No new update.
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Senior Citizens Fund Projects:
• Senior Center Front Entry Modifications – Capital Project Manager has completed the
construction bid documents for this work, which is now under review. This work will make
repairs to the automatic doors entering the facility.
Congregate Housing Fund Projects:
• Vintage Pointe Boiler Replacement – This project will replace outdated boiler heat systems
for the facility as well as providing a direction on backup power generation to support the
heating system when grid power is unavailable. Council approved Resolution 2023-53 at
the September 6, 2023 meeting which awarded construction agreement to Orion
Construction in the total amount of $503,850. This project is now complete and working
through closeout. We have a pending Change Order 1 for $9,629.28 to address some snow
melt system components that were discovered to be inoperable. Materials are on order and
expected to be replaced soon. The project overall was a tremendous success, big thank
you to Orion Construction and RSA Engineering for their support on the project, and to the
residents for their patience while the work was taking place. We look forward to seeing the
utility savings these boilers are expected to provide.
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Public Works Mid-Month Report
Other Projects Informational:
• DOT Kenai Spur Highway to Sports Lake Rd – This project continues to wait for appropriation
of state funds. Reached out to DOT staff on September 13, 2023, no new information provided
at this time. Update July 31, 2024: this project, listed as no. 92 under STIP ID 30549 linked
here https://publicinput.com/stip/#tab-53339
• DOT Bridge Access Road Bike Path – Council passed Resolution 2021-53 on August 4, 2021
authorizing the City Manager execute a memorandum of agreement with DOT for design,
construction, and maintenance of the Kenai Bridge Access Road Pathway project. In speaking
with representatives from DOT the state has not provided funding as yet for this project to
move forward. To date the City has appropriated $294,947 in support of this project which is
intended to provide a 1.2 mile path connecting the paths between the Spur Highway and
Beaver Loop. Total cost of project per DOT estimates equals $3,266,301. Per
communications with the DOT, design funding is in place and they are waiting on final
signatures for the Reimbursable Services Agreement (RSA) with DNR. Once the RSA is
approved they will be able to begin design work. Process is expected to be completed by the
end of January. Update: Formal kickoff meeting took place on March 30th with the City
Manager and Public Works Director in attendance. From appearances this design process will
be a slow one, we are not anticipating seeing construction on the path this calendar year. Will
continue to update as more information becomes available. Update: A site meeting will be
taking place between the City, DNR, & DOT on 6/9/22 to review the project. HDL Engineering
appears to conducting surveying services in support of the project, crews were in the area on
6/7/22. On June 29, 2022 the City Manager & Public Works Director met with DOT
representatives and discussed projects. State funding continues to be an issue. Reached out
to DOT staff on September 13, 2023, no new information provided at that time. Update: this
project, listed as No. 126 under STIP ID 33038 is listed as programmed for STIP 24-27 with
funds indicated within the 2025 construction season on the States website
https://publicinput.com/stip/#tab-53339
• DOT Kenai River Flats Pedestrian Improvements – Update: This is a new project listed on the
States website, identified as project No 91 under STIP ID 33039 at the link above as well.
Intended to construct a walkway along the banks of the Kenai River for ADA compliant access.
This project is listed for 2024 construction within the STIP 24-27 program.
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Page 99
MEMORANDUM
TO: Mayor Brian Gabriel and Kenai City Council
THROUGH: Terry Eubank, City Manager
THROUGH: Kathy Romain, Senior Center Director
FROM: Astrea Piersee, Administrative Assistant III
DATE: July 12, 2024
SUBJECT: June 2024 Monthly Report
June was full of exciting extras added to an already busy schedule of activities. Kicking off the month,
the Kenai Senior Center (KSC) hosted the Bluff Stabilization ribbon-cutting ceremony. Various
legislators, both past and present, were in attendance, along with members of the City of Kenai and
the general public. Seniors enjoyed mingling and sharing their thoughts on this momentous occasion.
The KSC was host to a presentation by Samuel Adams, MD, of Kenai Spine on the topic of cervical
myelopathy. Additionally, a listening session was held with Ella Jusczak, Elder Service Coordinator for
RurAL CAP, who presented information on the Senior Companion Program. Yasmin Radbod, Rural
Outreach Coordinator for the Alaska Commission on Aging, provided information regarding healthy
aging and gathered feedback on what seniors would like to see in terms of senior services in Alaska,
and Senator Jesse Bjorkman provided an update on what's been happening in the legislature.
2024 2023
Home Delivered Meals 1906 2000
Individuals 89 99
Dining Room (Congregate) Meals 1093 582
Individuals 189 98
Transportation (1-way rides) 202 221
Individuals 16 19
Grocery Shopping Assistance 12/24 10/22
Writers Group 24 26
Caregiver Support Group 14 4
Growing Stronger Exercise 290 276
Tai Chi Class 44 52
TOPS Weight Loss Class 59 28
Bluegrass & Music Sessions 59 51
Card Games 146 104
Wii Bowling 18 29
Arts & Crafts 39 23
Total Event Sign-ins * 1953 1658
Individuals * 231 167
Vintage Pointe Manor Vacancies 1 0
*(not including home meals clients)
Page 100
Kenai City Council - Regular Meeting Page 1 of 3
August 07, 2024
Kenai City Council - Regular Meeting
August 07, 2024 ꟷ 6:00 PM
Kenai City Council Chambers
210 Fidalgo Avenue, Kenai, Alaska
www.kenai.city
**Telephonic/Virtual Information on Page 3**
Action Agenda
A. CALL TO ORDER
1. Pledge of Allegiance
2. Roll Call
3. Approval of the Agenda and Consent Agenda (Public comments on Consent Agenda Items
limited to three (3) minutes per speaker; thirty (30) minutes aggregated)
*All items listed with an asterisk (*) are considered to be routine and non-controversial by the council
and will be approved by one motion. There will be no separate discussion of these items unless a
council member so requests, in which case the item will be removed from the consent agenda and
considered in its normal sequence on the agenda as part of the General Orders.
B. SCHEDULED ADMINISTRATIVE REPORTS
C. SCHEDULED PUBLIC COMMENTS (Public comments limited to ten (10) minutes per speaker)
D. UNSCHEDULED PUBLIC COMMENTS (Public comments limited to three (3) minutes per speaker;
thirty (30) minutes aggregated)
E. PUBLIC HEARINGS
1. ENACTED WITHOUT OBJECTION. Ordinance No. 3425-2024 - Increasing Estimated
Revenues and Appropriations in the Airport Special Revenue and Airport Improvements Capital
Project Funds, Accepting a Grant from the Federal Aviation Administration and Awarding a
Professional Services Agreement for the Kenai Municipal Airport Master Plan. (Administration)
[KMC 1.15.070(d)]
1. Motion for Introduction
2. Motion for Second Reading (Requires a Unanimous Vote)
3. Motion for Enactment (Requires Five Affirmative Votes)
2. ENACTED WITHOUT OBJECTION. Ordinance No. 3426-2024 - Increasing Estimated
Revenues and Appropriations in the Airport Snow Removal Equipment Capital Project Fund
and Accepting a Grant from the Federal Aviation Administration for the Purchase of Snow
Removal Equipment - Wheel Loader & Plow/Sanding Truck for the Kenai Municipal Airport and
Authorizing the Utilization of the State of Alaska Fleet Purchasing Agreement. (Administration)
[KMC 1.15.070(d)]
1. Motion for Introduction
2. Motion for Second Reading (Requires a Unanimous Vote)
3. Motion for Enactment (Requires Five Affirmative Votes)
Kenai City Council - Regular Meeting Page 2 of 3
August 07, 2024
3. ADOPTED WITHOUT OBJECTION. Resolution No. 2024-36 - Approving a Revised
Memorandum of Agreement Between the City of Kenai and the Kenai Peninsula Borough for
Intergovernmental Administration of Borough and City Municipal Elections. (City Clerk)
4. ADOPTED WITHOUT OBJECTION. Resolution No. 2024-37 - Authorizing A Contract Award
Utilizing an Innovative Procurement Procedure and Corresponding Purchase Order for the
Public Safety Building Tower Guy System Upgrade Project. (Administration)
F. MINUTES
1. *Regular Meeting of July 3, 2024. (City Clerk)
G. UNFINISHED BUSINESS
H. NEW BUSINESS
1. *Action/Approval - Bills to be Ratified. (Administration)
2. *Action/Approval - Approving Official Bond Amounts for City Manager, City Clerk and Finance
Director. (Administration)
3. *Action/Approval - Special Use Permit to Cook Inlet Natural Gas Storage Alaska for Vehicle
Parking and Temporary Boardwalk Construction. (Administration)
4. *Ordinance No. 3427-2024 - Increasing Estimated Fiscal Year 2024 Revenues and
Appropriations in the General Fund - Police Department and Accepting a Grant from the Alaska
High Intensity Drug Trafficking Area for Drug Investigation Overtime Expenditures.
(Administration)
5. *Ordinance No. 3428-2024 - Increasing Estimated Revenue and Appropriations in the Airport
Operations Facility Capital Project Fund, Accepting a Grant from the Federal Aviation
Administration and Awarding a Construction Agreement for the Kenai Municipal Airport Aircraft
Rescue and Fire Fighting Facility Rehabilitation Project. (Administration)
6. *Ordinance No. 3429-2024 - Increasing Estimated Revenues and Appropriations in the Airport
Improvements Capital Project Fund and Accepting a Grant from the Federal Aviation
Administration for the Kenai Municipal Airport Mobile Test Foam System Equipment Purchase.
(Administration)
I. COMMISSION REPORTS
1. Council on Aging Commission
2. Airport Commission
3. Harbor Commission
4. Parks and Recreation Commission
5. Planning and Zoning Commission
6. Beautification Commission
J. REPORT OF THE MAYOR
K. ADMINISTRATION REPORTS
1. City Manager
2. City Attorney
3. City Clerk
Kenai City Council - Regular Meeting Page 3 of 3
August 07, 2024
L. ADDITIONAL PUBLIC COMMENTS
1. Citizens Comments (Public comments limited to five (5) minutes per speaker)
2. Council Comments
M. EXECUTIVE SESSION
N. PENDING ITEMS
O. ADJOURNMENT
P. INFORMATION ITEMS
The agenda and supporting documents are posted on the City’s website at www.kenai.city. Copies of
resolutions and ordinances are available at the City Clerk’s Office or outside the Council Chamber prior
to the meeting. For additional information, please contact the City Clerk’s Office at 907-283-8231.
Registration is required to join the meeting remotely through Zoom. Please use the following link to
register:
https://us02web.zoom.us/meeting/register/tZ0sfuCrqzwvHtHl5YKX5cgVFaHZVpWnS7N1