HomeMy WebLinkAboutResolution No. 2024-38KENAI
CITY OF KENAI
RESOLUTION NO. 2024-38
Sponsored by: Administration
A RESOLUTION AUTHORIZING A SERVICE AGREEMENT FOR THE FISCAL YEAR 2025 STREET
LIGHT REPAIR AND MAINTENANCE WITH UTILITY LOCATE SERVICES.
WHEREAS, the city of Kenai annually contracts for street light repairs and utility locate services; and,
WHEREAS, an Invitation to Bid for these services for FY2025 was released on July 24, 2024 with bids
due August 13, 2024; and,
WHEREAS, the following bids were received:
Company
Kachemak Electric Co.
Legacy Electric LLC.
and,
Bid
$38,700
$71,700
WHEREAS, Kachemak Electric Co. was found to be the lowest responsive and responsible bidder with
a total bid in the amount of $38,700; and,
WHEREAS, the bids provide unit pricing for these services, with an initial contract established to account
for 300 Utility Locates and 30 street light assessments; and,
WHEREAS, actual services will vary based on the City's needs and demand for these services, with
actual costs to be paid to contractor for actual work completed; and,
WHEREAS, funding for this work was approved as part of the FY2025 annual budget.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA.
Section 1. That the City Manager is authorized to execute a contract award to Kachemak Electric Co.
in the amount of $38,700.
Section 2. That this Resolution takes effect immediately upon passage.
PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, THIS 21ST DAY OF AUGUST, 2024.
Brian Gabriel Sr., Mayor
Michelle A. Sa er, C, City Clerks
Approved by mance:
New Text Underlined; [DELETED TEXT BRACKETED]
KFNAI
City of Kenai 1 210 Fidalgo Ave, Kenai, AK 99611-7794 1907.283.7535 1 www.kenai.city
MEMORANDUM
TO: Mayor Gabriel and Council Members
THROUGH: Terry Eubank, City Manager
FROM: Scott Curtin, Public Works Director
DATE: August 14, 2024
SUBJECT: Resolution 2024-38 - Authorizing a Service Agreement for the Fiscal
Year 2025 Street Light Repair and Maintenance with Utility Locate
Services.
The purpose of this memo is to request Council's approval to award a service contract and issue
of a Purchase Order to Kachemak Electric in the amount of $38,700 to provide street light repair
and maintenance services as well as utility location services on an as needed basis through
Fiscal Year 2025 ending June 30, 2025. This is an annually budgeted service.
The Public Works Department released a formal Invitation to Bid on July 24, 2024 with bids due
on August 13, 2024. The ITB requested per unit costs for initial assessment of inoperable street
lights, labor for minor repairs like bulb and photocell replacements with materials to be billed at
actual costs, Labor costs for line break repairs, and individual utility locate costs. Bid schedule
as detailed below.
Street
Each
cost
end Zaykrrferrt for miner repairs (Bulls, ballat
a pboto call) Eadh Lair ht if
n = _ u went for line break repair
is break not light, Le, IF one break disabled four Each Break $ l �Q.00
les one Mpair.] _ _
als well all be at actual cost per supp r"a Itivoloe, for all repairs, any contraeW
a to be included in ur9tt prices above.
Account — City turf available form teriib _ � 2h, 000
Eao'h I
Per Individual locate request within 48 hours of notification I Raquesi $ 115.00
The cuccesw&I Jow bidder wf8�6e deftmlned by the hWawft ssdnmW work
goanti : 3W Utittty locafes + 30 lbbt assassmMis R total coat. Conftctor with
lowest Wd Jar that ammunt of work will be awarded confracL Contract w l rush
thmgTh June XP, 2025. TOW 38,700.00
Two bids were received by the Department with Kachemak Electric providing the lowest
responsive responsible bid. The combined bid which includes 300 utility locates and 30 light
assessments totals $38,700. The Public Works Department is also working on acquiring
approximately $20,000 of new street lights directly from the manufacturer for Kachemak to use
as replacements when needed.
Award of this service contract and issuance of this Purchase Order to Kachemak Electric is in
the best interest of the City, Council's support is respectfully requested.
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