HomeMy WebLinkAbout2024-10-16 Council PacketKenai City Council - Regular Meeting Page 1 of 2
October 16, 2024
Kenai City Council - Regular Meeting
October 16, 2024 ꟷ 6:00 PM
Kenai City Council Chambers
210 Fidalgo Avenue, Kenai, Alaska
www.kenai.city
**Telephonic/Virtual Information on Page 2**
Agenda
A. CALL TO ORDER
1. Pledge of Allegiance
2. Roll Call
3. Certification of the October 1, 2024 Election Results
a. Swearing in of Election Officials. (Term of office for those elected during the October 1,
2024 Regular Election begins on Monday, October 21, 2024.)
4. Approval of the Agenda and Consent Agenda (Public comments on Consent Agenda Items
limited to three (3) minutes per speaker; thirty (30) minutes aggregated)
*All items listed with an asterisk (*) are considered to be routine and non-controversial by the council
and will be approved by one motion. There will be no separate discussion of these items unless a
council member so requests, in which case the item will be removed from the consent agenda and
considered in its normal sequence on the agenda as part of the General Orders.
B. SCHEDULED ADMINISTRATIVE REPORTS
C. SCHEDULED PUBLIC COMMENTS (Public comments limited to ten (10) minutes per speaker)
D. UNSCHEDULED PUBLIC COMMENTS (Public comments limited to three (3) minutes per speaker;
thirty (30) minutes aggregated)
E. PUBLIC HEARINGS
1. Ordinance No. 3439-2024 - Increasing Estimated Revenue and Appropriations in the General
Fund and Municipal Roadway Improvements Capital Fund to Provide Supplemental Funding
for the 2024 Lilac Lane Roadway Project. (Administration)
F. MINUTES
1. *Regular Meeting of October 2, 2024. (City Clerk)
G. UNFINISHED BUSINESS
H. NEW BUSINESS
1. *Action/Approval - Bills to be Ratified. (Administration)
2. *Action/Approval - Non-Objection to Renewal of a Club Liquor License for Fraternal Order of
Eagles #3525, DBA Fraternal Order of Eagles #3525- License No. 337 (City Clerk)
3. Action/Approval - Confirmation of Mayoral Nomination of Student Representatives to City
Council, Beautification Commission and Airport Commission. (Gabriel)
Page 1
Kenai City Council - Regular Meeting Page 2 of 2
October 16, 2024
I. COMMISSION REPORTS
1. Council on Aging Commission
2. Airport Commission
3. Harbor Commission
4. Parks and Recreation Commission
5. Planning and Zoning Commission
6. Beautification Commission
J. REPORT OF THE MAYOR
K. ADMINISTRATION REPORTS
1. City Manager
2. City Attorney
3. City Clerk
L. ADDITIONAL PUBLIC COMMENTS
1. Citizens Comments (Public comments limited to five (5) minutes per speaker)
2. Council Comments
M. EXECUTIVE SESSION
N. PENDING ITEMS
O. ADJOURNMENT
P. INFORMATION ITEMS
1. Ice Donation Request Letter
The agenda and supporting documents are posted on the City’s website at www.kenai.city. Copies of
resolutions and ordinances are available at the City Clerk’s Office or outside the Council Chamber prior
to the meeting. For additional information, please contact the City Clerk’s Office at 907-283-8231.
Registration is required to join the meeting remotely through Zoom. Please use the following link to
register:
https://us02web.zoom.us/meeting/register/tZArc-GspjsvHNQzCFgqrpzEiXws-HwEWGc4
Page 2
City of Kenai
Regular Election of October 1, 2024
WE, the members of the Kenai City Council, do hereby certify the results of a canvass of the
ballots for the Regular Election of October 1, 2024.
Absentee, Questioned & Personal Needs Ballots Voted
(In-person, By-Mail, By-Request and Personal Needs) 129
Absentee, Questioned & Personal Needs Ballots Rejected 5
Absentee, Questioned & Personal Needs Ballots Counted 124
Poll Voter Turn Out 549 / 8.49%
Total Voter Turn Out 673 / 10.40%
Number of Kenai Registered Voters 6,470
********************************************************************************************
FOR CITY COUNCIL, TWO THREE-YEAR TERMS
CANDIDATES
POLL VOTES
RECEIVED
ABSENTEE, ETC.
VOTES RECEIVED
TOTAL VOTES
RECEIVED
SOUNART, Deborah F. 397 74 471
KISENA, Sovala 332 74 406
Write-In 32 5 37
___________________________________ ___________________________________
Henry Knackstedt, Vice Mayor Deborah Sounart, Council Member
___________________________________ ___________________________________
Victoria Askin, Council Member Alex Douthit, Council Member
___________________________________
Phil Daniel, Council Member
ATTEST:
_______________________________ ________________________________
Michelle M. Saner, MMC, City Clerk Date
~
K~NAI
Page 3
CITY OF KENAI
ELECTION SUMMARY REPORT
OCTOBER 1, 2024 UNOFFICIAL RESULTS
City of Kenai Election Summary Report
SUMMARY OF ALL CITY OF KENAI PRECINCTS
CITY OF KENAI JURISDICTION WIDE Registered Voters: 6,470 Cards Cast: 673 10.40%
Kenai City Council (Vote for Two) Polling Site Absentee /
Questioned Total Votes
SOUNART, Deborah F. 397 74 471 51.53%
KISENA, Sovala 332 74 406 44.42%
Write-in 32 5 37 4.05%
INDIVIDUAL SUMMARY REPORTS BY LOCATION
Kenai No. 1 (07-015) Registered Voters: 3,229 Cards Cast: 254 7.86%
Kenai City Council (Vote for Two) Polling Site
SOUNART, Deborah F. 192 54.24%
KISENA, Sovala 143 40.40%
Write-in 19 5.36%
Kenai No. 2 (07-020) Registered Voters: 1,712 Cards Cast: 157 9.17%
Kenai City Council (Vote for Two) Polling Site
SOUNART, Deborah F. 109 49.32%
KISENA, Sovala 104 47.06%
Write-in 8 3.62%
Kenai No. 3 (07-025) Registered Voters: 1,529 Cards Cast: 138 9.03%
Kenai City Council (Vote for Two) Polling Site
SOUNART, Deborah F. 96 51.61%
KISENA, Sovala 85 45.70%
Write-in 5 2.69%
Page 4
CITY OF KENAI
ELECTION SUMMARY REPORT
OCTOBER 1, 2024 UNOFFICIAL RESULTS
City of Kenai Election Summary Report
Absentee, Questioned and Personal Needs Cards Cast: 124
Kenai City Council (Vote for Two) Absentee, Questioned & Personal Needs
SOUNART, Deborah F. 74 48.37%
KISENA, Sovala 74 48.37%
Write-in 5 3.26%
Page 5
CITY OF KENAI
ELECTION SUMMARY REPORT
OCTOBER 1, 2024 UNOFFICIAL RESULTS
City of Kenai Election Summary Report
Report of canvassed voted ballot envelopes:
City of Kenai In-Person AVO 83 Absentee In-Person
2 Personal Representative
85 TOTAL
Kenai Peninsula Borough AVO 20 Absentee In-Person
0 Personal Representative
20 TOTAL
City of Kenai By-Request AVO 30 By Request Issued
18 By-Request Returned (10/08/24)
12 By-Request Sent (Not Returned)
18 TOTAL Returned and Canvassed
Kenai No. 1 2 Questioned
0 Personal Representative
2 TOTAL
Kenai No. 2 2 Questioned
1 Personal Representative
3 TOTAL
Kenai No. 3. 1 Questioned
0 Personal Representative
1 TOTAL
Summary 121 Absentee (In-Person & By-Request)
5 Questioned
3 Personal Representative
129 TOTAL
Rejected Ballots: 1 Absentee In-Person - Voter voted twice
4 Questioned - Not registered / registered to late
5 TOTAL No Count
Counted Ballots: 120 Absentee (In-Person & By-Request)
1 Questioned
3 Personal Representative
124 TOTAL Counted
Page 6
Sponsored by: Administration
New Text Underlined; [DELETED TEXT BRACKETED]
CITY OF KENAI
ORDINANCE NO. 3439-2024
AN ORDINANCE INCREASING ESTIMATED REVENUE AND APPROPRIATIONS IN THE GENERAL
FUND AND MUNICIPAL ROADWAY IMPROVEMENTS CAPITAL FUND TO PROVIDE
SUPPLEMENTAL FUNDING FOR THE 2024 LILAC LANE ROADWAY PROJECT.
WHEREAS, the 2024 Lilac Lane Roadway Project was awarded to Peninsula Construction in June of
2024 and was substantially completed in September of 2024; and,
WHEREAS, the project included repair and replacement of a severely settled concrete curb and asphalt
area along Lilac Lane from Cook Inlet Drive to the Kenai Spur Highway; and,
WHEREAS, during construction, a large number of unforeseen bury pits were identified that required
removal to assure the integrity of the road; and,
WHEREAS, the removal of these bury pits increased the amount of unclassified excavation, fill and
backfill, curb and gutter, construction survey measurement and topsoil, resulting in costs exceeding
available funds by $49,836.96.
NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, AS
FOLLOWS:
Section 1. That the estimated revenues and appropriations be increased as follows:
General Fund:
Increase Estimated Revenues–
Appropriation of Fund Balance $49,836.96
Increase Appropriations –
Transfer to Municipal Roadway Improvements Capital Fund $49,836.96
Section 2. That the estimated revenues and appropriations be increased as follows:
Municipal Roadway Improvements Capital Fund:
Increase Estimated Revenues –
Transfer from General Fund $49,836.96
Increase Appropriations –
Construction $49,836.96
Section 3. Severability: That if any part or provision of this ordinance or application thereof to any
person or circumstances is adjudged invalid by any court of competent jurisdiction, such judgment shall
be confined in its operation to the part, provision, or application directly involved in all controversy in
which this judgment shall have been rendered, and shall not affect or impair the validity of the remainder
of this title or application thereof to other persons or circumstances. The City Council hereby declares
that it would have enacted the remainder of this ordinance even without such part, provision, or
application.
Page 17
Ordinance No. 3439-2024
Page 2 of 2
New Text Underlined; [DELETED TEXT BRACKETED]
Section 4. Effective Date: That pursuant to KMC 1.15.070(f), this ordinance shall take effect
immediately upon enactment.
ENACTED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, THIS 16TH DAY OF OCTOBER, 2024.
___________________________________
Henry Knackstedt, Vice Mayor
ATTEST:
___________________________________
Michelle M. Saner, MMC, City Clerk
Approved by Finance: _________________
Introduced: October 2, 2024
Enacted: October 16, 2024
Effective: October 16, 2024
Page 18
MEMORANDUM
TO: Mayor Gabriel and Council Members
THROUGH: Terry Eubank, City Manager
FROM: Paul Ostrander, Interim Public Works Director
DATE: September 20, 2024
SUBJECT: Ordinance No. 3439-2024 - Increasing Estimated Revenue and
Appropriations in the General Fund and Municipal Roadway Improvements
Capital Fund to provide supplemental funding for the 2024 Lilac Lane
Roadway Project.
The 2024 Lilac Lane Roadway Project was awarded to Peninsula Construction in June of 2024
and was substantially completed in September of 2024. The excavation of bury pits was
anticipated when the contract was awarded, however, upon further investigation at multiple bury
pit sites, we found a variety of trees, roots wads, silts and other organics extending 10 feet deep
and deeper in some areas. These organics have been rotting and sand from underneath the road
was migrating into the voids formed as these organics rotted and settled. After assessing what
was happening in these particular cases, we determined that to prevent the settlement from
occurring again we needed to provide a base for the edge of road and curb with a 1:1 slope from
the back of curb to the bottom of bury pit excavation. This resulted in excavation in some instances
to the edge of the right of way, well beyond what was anticipated.
The additional excavation resulted in costs exceeding available funds by $49,836.96. This
ordinance will appropriate the necessary funds to close out the project.
Your consideration is respectfully requested.
Page 19
KENAI CITY COUNCIL – REGULAR MEETING
OCTOBER 2, 2024 – 6:00 P.M.
KENAI CITY COUNCIL CHAMBERS
210 FIDALGO AVE., KENAI, AK 99611
VICE MAYOR HENRY KNACKSTEDT, PRESIDING
City of Kenai Council Meeting Page 1 of 5
October 2, 2024
MINUTES
A. CALL TO ORDER
A Regular Meeting of the Kenai City Council was held on October 2, 2024, in City Hall Council Chambers,
Kenai, AK. Vice Mayor Knackstedt called the meeting to order at approximately 6:00 p.m.
1. Pledge of Allegiance
Vice Mayor Knackstedt led those assembled in the Pledge of Allegiance.
2. Roll Call
There were present:
Henry Knackstedt, Vice Mayor Brian Gabriel, Mayor (remote participation)
Phil Daniel Deborah Sounart
Alex Douthit Victoria Askin
James Baisden
A quorum was present.
Also in attendance were:
Terry Eubank, City Manager
Scott Bloom, City Attorney
Tyler Best, Parks and Recreation Director
Shellie Saner, City Clerk
3. Agenda Approval
Vice Mayor Knackstedt noted the following additions to the Packet:
Add to item E. 2. Public Hearing - Resolution No. 2024-42
• ACR-8 Attachment
MOTION:
Council Member Baisden MOVED to approve the agenda and consent agenda with the requested
revisions. Council Member Askin SECONDED the motion.
The items on the Consent Agenda were read into the record.
Vice Mayor Knackstedt opened the floor for public comment on consent agenda items; there being no
one wishing to be heard, the public comment period was closed.
UNANIMOUS CONSENT was requested.
VOTE: There being no objection; SO ORDERED.
*All items listed with an asterisk (*) are considered to be routine and non-controversial by the council and
will be approved by one motion. There will be no separate discussion of these items unless a council
member so requests, in which case the item will be removed from the consent agenda and considered
in its normal sequence on the agenda as part of the General Orders.
[Clerk’s Note: Vice Mayor Knackstedt presented a proclamation declaring October 2024 as Domestic Violence
Awareness Month.]
Page 20
City of Kenai Council Meeting Page 2 of 5
October 2, 2024
B. SCHEDULED ADMINISTRATIVE REPORTS - None.
C. SCHEDULED PUBLIC COMMENTS - None.
D. UNSCHEDULED PUBLIC COMMENTS
Marion Nelson, Kenai Fine Art Center Board Member provided an update on current events and activities
at the center; complimented new Board President Sandra Lewis for brining her organizational skills and
other contributions to the center; and noted additional support from Council may be requested for building
improvements.
Tyson Cox, Kenai Peninsula Borough (KPB) Assembly Member addressed the Council regarding the newly
established KPB Tourism Industry Working Group; reporting the group would evaluate the benefits and
impacts of tourism on borough revenues, costs and services and would explore options to ensure visitors
contribute through a potential bed tax; and identified the make up of the working group, indicating Cities
may send non-voting representatives.
E. PUBLIC HEARINGS
1. Ordinance No. 3438-2024 - Accepting and Appropriating Donations from the Kenai River
Marathon Through the Kenai Community Foundation for the Installation of Bike Racks and
Bike Repair Stations. (Administration)
MOTION:
Council Member Baisden MOVED to enact Ordinance No. 3438-2024. Council Member Sounart
SECONDED the motion.
Vice Mayor Knackstedt opened the floor for public comment. There being no one wishing to be heard,
the public comment period was closed.
There was discussion regarding the positive impacts of using excess funds from the Kenai River
Marathon for community improvements; installation of the bike racks and repair stations would promote
health and wellness and make the City more bike-friendly.
VOTE:
YEA: Askin, Douthit, Baisden, Sounart, Knackstedt, Daniel, Gabriel
NAY: None
MOTION PASSED.
2. Resolution No. 2024-42 - Supporting Agenda Change Request 8 at the Upcoming Alaska
Board of Fisheries Work Session to Allow Set Beach Seine Nets as an Alternative Gear
Type for the Eastside Setnet Fishery While in the Kenai River Late-Run King Salmon Stock
of Concern Management Plan. (Knackstedt)
[Clerk’s Note: Mayor Gabriel declared a possible conflict as he is a commercial fisher who may financially benefit if
ACR 8 were adopted regulations. Vice Mayor Knackstedt ruled that a conflict did exist and Mayor Gabriel abstained
from discussion and voting on Resolution 2024-42.]
MOTION:
Council Member Baisden MOVED to adopt Resolution No. 2024-42. Council Member Askin SECONDED
the motion.
Vice Mayor Knackstedt opened the floor for public comment. There being no one wishing to be heard,
the public comment period was closed.
Page 21
City of Kenai Council Meeting Page 3 of 5
October 2, 2024
[Clerk’s Note: Vice Mayor Knackstedt passed the gavel to Council Member Baisden at 6:23 p.m. and spoke in favor
of Resolution 2024-42; Council Member Baisden returned the gavel at 6:25 p.m.]
It was reported that the Resolution would request the Alaska Board of Fisheries include the agenda
subject of seine fishing on the East Side Beach Fishery; seine fishing is a method which successfully
caught targeted fish, safely removed the King Salmon and addressed conservation concerns.
There was discussion regarding the Resolution supporting only one specific Agenda Change Request
(ACR) related to seine fishing; taking a broader approach and advocating for the Board of Fisheries to
consider all relevant ACR’s affecting the Kenai River area rather than singling out one.
VOTE:
YEA: Askin, Baisden, Sounart, Knackstedt
NAY: Douthit, Daniel
ABSTENTION: Gabriel
MOTION PASSED. (4 Yes, 2 No, 1 Abstention)
F. MINUTES
1. *Regular Meeting of October 2, 2024. (City Clerk)
G. UNFINISHED BUSINESS - None.
H. NEW BUSINESS
1. *Action/Approval - Bills to be Ratified. (Administration)
Approved by the consent agenda.
2. *Action/Approval - Confirmation of Mayoral Nomination for a Partial Term Appointment of
Samuel Whicker to the Airport Commission. (Gabriel)
Approved by the consent agenda.
3. *Ordinance No. 3439-2024 - Increasing Estimated Revenue and Appropriations in the General
Fund and Municipal Roadway Improvements Capital Fund to Provide Supplemental Funding for
the 2024 Lilac Lane Roadway Project. (Administration)
Introduced by the consent agenda and Public Hearing set for October 16, 2024.
I. COMMISSION / COMMITTEE REPORTS
1. Council on Aging Commission
No report, next meeting cancelled.
2. Airport Commission
No report, next meeting cancelled.
3. Harbor Commission
No report, next meeting November 12, 2024.
4. Parks and Recreation Commission
No report, next meeting October 3, 2024.
5. Planning and Zoning Commission
Council Member Douthit reported on the September 25, 2024 meeting, next meeting cancelled.
Page 22
City of Kenai Council Meeting Page 4 of 5
October 2, 2024
6. Beautification Commission
No report, next meeting cancelled.
J. REPORT OF THE MAYOR
1. Proclamation Declaring October 2024 as “Domestic Violence Awareness Month”
Vice Mayor Knackstedt reported on the following:
• Congratulated Council Member Sounart on her re-election and Sovala Kisena on his election
to City Council.
• Congratulated Council Member Baisden on his election to the KPB Assembly; noting that due
to the restriction on holding two offices Council Member Baisden’s term on Council would end
the Sunday following certification of the of the KPB Election. (October 13, 2024)
K. ADMINISTRATION REPORTS
1. City Manager - City Manager Eubank reported on the following:
• Lee Frey has accepted the position of Public Works Director.
• Both Lee Frey and new Planning Director Kevin Buettner will start on October 21, 2024.
• Currently interviewing for the Controller position; Sue Best, former City Accountant is
temporarily assisting with the vacancy.
• Ongoing recruitment for Police Officer and part time janitor for the Library.
• Kenai Police Officer Trevor Miller has resigned after more than 25-years of service.
• Attending the ICMA Conference in Pittsburgh, focusing on artificial intelligence in local
government.
• Public land sale is tentatively scheduled for Saturday, October 19, 2024.
• Slash site closes on October 6, 2024
• New floors have been installed at the Kenai Rec Center and the facility will reopen soon.
• Fire Department doors have fresh paint.
• Expanding the City parking restrictions from October 1 through May 1 to include City parking
lots to ensure snow removal operations.
• Parks and Recreation Director Tyler Best was selected as President of the Alaska Parks and
Recreation Association.
2. City Attorney - No Report.
3. City Clerk - City Clerk Saner reported on the following:
• Unofficial Election Results
• Speaking at Kenai Alternative High School and Kenai Central High School regarding local
government and the Student Representative opening.
L. ADDITIONAL PUBLIC COMMENTS
1. Citizen Comments (Public comments limited to (5) minutes per speaker)
2. Council Comments
Mayor Gabriel thanked Vice Mayor Knackstedt for filling in while he is away; congratulated all those who
were elected and reelected; and thanked all who ran for office.
Page 23
City of Kenai Council Meeting Page 5 of 5
October 2, 2024
Council Member Douthit reported on the success of the Kenai River Marathon, the upcoming Annual
Chamber Fundraiser, and Haunted Chamber event.
Council Member Sounart thanked all of the Election Workers and municipal clerks for all they do during
the election; and congratulated all those who were elected and reelected.
Council Member Askin reported volunteering for the Kenai River Marathon, noted the number of people
who participated from other places; and congratulated all those who were elected and reelected.
Council Member Daniel thanked all of the Election Workers.
Council Member Baisden congratulated those who were elected; expressed his appreciation for working
with the Council and staff over the last three years; and commended Trevor Miller for his 25 years in law
enforcement for the City.
M. EXECUTIVE SESSION - None.
N. PENDING ITEMS - None.
O. ADJOURNMENT
P. INFORMATIONAL ITEMS - None.
There being no further business before the Council, the meeting was adjourned at 6:49 p.m.
I certify the above represents accurate minutes of the Kenai City Council meeting of October 2, 2024.
___________________________________
Michelle M. Saner, MMC
City Clerk
** The student representative may cast advisory votes on all matters except those subject to executive
session discussion. Advisory votes shall be cast in the rotation of the official council vote and shall not
affect the outcome of the official council vote. Advisory votes shall be recorded in the minutes. A student
representative may not move or second items during a council meeting.
Page 24
PAYMENTS OVER $35,000.00 WHICH NEED COUNCIL RATIFICATION
COUNCIL MEETING OF: OCTOBER 16, 2024
VENDOR
PERS
PREMERA
HOMER ELECTRIC
INVESTMENTS
VENDOR
DESCRIPTION
PERS
OCTOBER PREMIUM
ELECTRIC USAGE
DESCRIPTION
DEPARTMENT
VARIOUS
VARIOUS
VARIOUS
MATURITY DATE
ACCOUNT
LIABILITY
HEAL TH INSURANCE
UTILITIES
AMOUNT
AMOUNT
106,099.80
200,129.45
98,739.81
Effect. Int.·
Page 25
MEMORANDUM
TO: Mayor Gabriel and Council Members
FROM: Shellie Saner, City Clerk
DATE: October 4, 2024
SUBJECT: Action/Approval - Non-Objection to Renewal of a Club Liquor License for
Fraternal Order of Eagles #3525, DBA Fraternal Order of Eagles #3525-
License No. 337
The following establishment has submitted an application to the Alcohol and Marijuana Control
Office (AMCO) for a renewal of license:
Applicant: Fraternal Order of Eagles #3525
D/B/A: Fraternal Order of Eagles #3525
License Type: Club Liquor License
License No.: 337
Pursuant to KMC 2.40, a review of City accounts has been completed on the applicants and they
have satisfied all obligations to the City. With the approval of Council, a letter of non-objection to
the liquor license renewal will be forwarded to the ABC Board and the applicants.
Your consideration is appreciated.
Page 26
Department of Commerce, Community, and Economic Development
ALCOHOL & MARIJUANA CONTROL OFFICE
550 West 7th Avenue, Suite 1600
Anchorage, AK 99501
Main: 907.269.0350
August 27, 2024
From: Alcohol.licensing@alaska.gov ; amco.localgovernmentonly@alaska.gov
Licensee: Fraternal Order of Eagles, Kenai Peninsula Aerie, No. 3525
DBA: Frat Order of Eagles #3525
VIA email: Secretary@foe3525.onmicrosoft.com
Local Government 1: Kenai Peninsula Borough
Local Government 2: Kenai
Via Email: micheleturner@kpb.us; jkasper@kpb.us; sessert@kpb.us; mjenkins@kpb.us; nscarlett@kpb.us;
mjenkins@kpb.us; mboehmler@kpb.us; rraidmae@kpb.us; slopez@kpb.us; bcarter@kpb.us;
cityclerk@kenai.city
Community Council: N/A
Via Email: N/A
RE: Club License #337 Combined Renewal Notice
License Number: 337
License Type: Club
Licensee: Fraternal Order of Eagles, Kenai Peninsula Aerie, No. 3525
Doing Business As: Frat Order of Eagles #3525
Physical Address: 5765 Spur Hwy,
Licensee Tel. 907 283-4938
☒ License Renewal Application ☐ Endorsement Renewal Application
Dear Licensee:
Our staff has reviewed your application after receiving your application and required fees. Your renewal
documents appear to be in order, and I have determined that your application is complete for purposes of
AS 04.11.510, and AS 04.11.520.
Your application is now considered complete and will be sent electronically to the local governing body(ies),
your community council if your proposed premises is in Anchorage or certain locations in the Matanuska-
Susitna Borough, and to any non-profit agencies who have requested notification of applications. The local
governing body(ies) will have 60 days to protest the renewal of your license.
Page 27
Your application will be scheduled for the September 10, 2024, board meeting for Alcoholic Beverage Control
Board consideration. The address and call-in number for the meeting will be posted on our home page. The
board will not grant or deny your application at the meeting unless your local government waives its right to
protest per AS 04.11.480(a).
Please feel free to contact us through the Alcohol.licensing@alaska.gov email address if you have any
questions.
Dear Local Government:
We have received completed renewal applications for the above listed licenses within your jurisdiction. This
is the notice required under AS 04.11.480. A local governing body may protest the issuance, renewal,
relocation, or transfer to another person of a license with one or more endorsement, or issuance of an
endorsement by sending the director and the applicant a protest and the reasons for the protest in a clear
and concise statement within 60 days of the date of the notice of filing of the application. A protest
received after the 60-day period may not be accepted by the board, and no event may a protest cause the
board to reconsider an approved renewal, relocation, or transfer.
To protest any application(s) referenced above, please submit your written protest for each within 60 days
to AMCO and provide proof of service upon the applicant and proof that the applicant has had reasonable
opportunity to defend the application before the meeting of the local governing body.
If you have any questions, please email amco.localgovernmentonly@alaska.gov.
Dear Community Council (Municipality of Anchorage and Mat-Su Borough only)
We have received a completed renewal application for the above listed license (see attached application
documents) within your jurisdiction. This letter serves to provide written notice to the above referenced
entities regarding the above application, as required under AS 04.11.310(b) and AS 04.11.525.
Please contact the local governing body with jurisdiction over the proposed premises for information
regarding review of this application. Comments or objections you may have about the application should
first be presented to the local governing body.
If you have any questions, please email Alcohol.licensing@alaska.gov
Sincerely,
Joan M. Wilson, Director
907-269-0350
Page 28
Action History (UTC-08:00) Pacific Time (US & Canada)
Submit by Meghan Thibodeau 8/27/2024 12:25:56 PM (Form Submission)
Approve by Jeremy Hamilton 8/27/2024 12:45:23 PM (Fire Marshall Review)
The task was assigned to Jeremy Hamilton. The due date is: September 5, 2024 5:00 PM
8/27/2024 12:25:58 PM
Approve by David Ross 8/27/2024 4:50:19 PM (Police Department Review)
The task was assigned to David Ross. The due date is: September 5, 2024 5:00 PM
8/27/2024 12:25:58 PM
Approve by Joe Fisher 8/28/2024 8:58:52 AM (Building Official Review)
The task was assigned to Joe Fisher. The due date is: September 5, 2024 5:00 PM
8/27/2024 12:25:58 PM
Approve by Max Best 8/30/2024 8:46:47 AM (Lands Review)
The task was assigned to Max Best. The due date is: September 5, 2024 5:00 PM
8/27/2024 12:25:59 PM
Approve by Tina Williamson 10/3/2024 11:46:12 AM (Finance Asst Review)
The task was assigned to Tina Williamson. The due date is: September 5, 2024 5:00 PM
8/27/2024 12:25:58 PM
Approve by Cindy Herr 10/4/2024 11:31:17 AM (Legal Asst Review)
There is not a individuals name for me to verify no monies are owed.
The task was assigned to Cindy Herr. The due date is: September 5, 2024 5:00 PM
8/27/2024 12:25:59 PM
Approve by David Swarner 10/4/2024 11:47:31 AM (Finance Review)
The task was assigned to David Swarner. The due date is: October 15, 2024 5:00 PM
10/4/2024 11:31:19 AM
Approve by Brandon McElrea 10/4/2024 12:01:51 PM (P&Z Department Review)
The task was assigned to Brandon McElrea. The due date is: October 15, 2024 5:00 PM
10/4/2024 11:31:20 AM
Approve by Scott Bloom 10/4/2024 12:54:15 PM (Legal Review)
The task was assigned to Scott Bloom. The due date is: October 15, 2024 5:00 PM
10/4/2024 11:31:19 AM
Page 29
AMCO License Application
Date
License Type
Licensee
Doing Business As
Premises Address City, State
Contact Licensee
Contact Phone No.Contact Email
Name
Phone No.Email
File Upload
8/27/2024
Establishment Information
Club
Fraternal Order of Eagles, Kenai Peninsula Aerie, No. 3525
Frat Order of Eagles #3525
5765 Spur Hwy Kenai, AK
Contact Information
907- 283-4938 Secretary@foe3525.onmicrosoft.com
Additional Contact Information
Documents
337 Complete 24-25 Renewal Application.pdf 252.45KB
337 Complete 24-25 Renewal Notice.pdf 270.17KB
Page 30
8/27/24, 10:33 AM Workitem Process
https://accis.elicense365.com/process/workflow?WorkitemID=708&WorkitemTypeID=1&WorkitemType=LIC#1/1
Page 31
Document reference ID : 1157
Licensing Application Summary
Application ID:1157
Applicant Name:Fraternal Order of Eagles, Kenai Peninsula Aerie, No. 3525
License Type applied for: Club License (CL) (AS 04.09.220)
Application Status:In Review
Application Submitted On:12/12/2023
Entity Information
Business Structure:Non Profit
Alaska Entity Number (CBPL):12431D
Entity Contact Information
Entity Address:5765 Spur Hwy, Kenai, AK, 99611, USA
Premises Address
Nearest municipality, city, and/or
borough:
Kenai
Country, State, Zip:AK, United States,
Basic Business information
Business/Trade Name:Frat Order of Eagles #3525
Page 32
Local Government and Community Council Details
City/Municipality Kenai (City of)
Borough Kenai Peninsula Borough
Public Notice Posting Attestation and Publishers
Affidavit
Attestations
I certify that all proposed licensees (as defined in AS 04.11.260) and affiliates have been listed on
this application.
I certify that I understand that providing a false statement on this form or any other form provided by
AMCO is grounds for rejection or denial of this application or revocation of any license issued.
I certify that all licensees, agents, and employees who sell or serve alcoholic beverages or check the
identification of a patron will complete an approved alcohol server education course, if required by
AS 04.21.025, and, while selling or serving alcoholic beverages, will carry or have available to show
a current course card or a photocopy of the card certifying completion of approved alcohol server
education course, if required by 3 AAC 305.700.
I agree to provide all information required by the Alcoholic Beverage Control Board in support of this
application.
I hereby certify that I am the person herein named and subscribing to this application and that I have
read the complete application, and I know the full content thereof. I declare that all of the information
contained herein, and evidence or other documents submitted are true and correct. I understand that
any falsification or misrepresentation of any item or response in this application, or any attachment,
or documents to support this application, is sufficient grounds for denying or revoking a
license/permit. I further understand that it is a Class A misdemeanor under Alaska Statute 11.56.210
to falsify an application and commit the crime of unsworn falsification.
I certify that all proposed licensees have been listed with Division of Corporation, Business, and
Professional Licensing.
I certify that I and any individual identified in the business entity ownership section of this application,
has or will read AS 04 and its implementing regulations.
I certify that in accordance with AS 04.09.220(c) the club, fraternal organization, patriotic
organization, or social organization listed as the licensee in this application has been chartered by a
state or national organization for a period of 10 consecutive years before the application for a
license, or has been chartered by a national organization that has maintained a chartered club or
organization in the state for a period of at least 20 years.
Page 33
Signature
Electronic Signature not collected; application submitted based on paper form.
Payment Info
Payment Type : Pay By Phone
Receipt Number: 100725166
Payment Date: 12/11/2023 5:43:35 PM
Page 34
144 North Binkley Street, Soldotna, AK 99669 | (P) 907-714-2160 | (F) 907-714-2388 | www.kpb.us
Office of the Borough Clerk
Tuesday, August 27, 2024
Sent via email: cityclerk@kenai.city
Shellie Saner, City Clerk
City of Kenai
RE: Non-Objection of Application
Dear Ms. Saner,
This serves to advise that the Kenai Peninsula Borough has reviewed the above referenced
application and has no objection.
Should you have any questions, or need additional information, please do not hesitate to let us
know.
Sincerely,
Michele Turner, CMC
Borough Clerk
cc: foe3525@alaska.net;
mailto:amco.localgovernmentonly@alaska.gov
Licensee/Applicant : Frat Order of Eagles #3525
Business Name : FRATERNAL ORDER OF EAGLES
License Type : Club
License Location : 5765 Kenai Spur Highway, Kenai, AK 99611, City of Kenai
License No. : 337
Application Type : License Renewal
Page 35
MEMORANDUM
TO: City Council Members
THROUGH: Mayor Gabriel
FROM: Shellie Saner, City Clerk
DATE: October 8, 2024
SUBJECT: Action/Approval - Confirmation of Mayoral Nomination of Student
Representatives to City Council, Beautification Commission and Airport
Commission.
Pursuant to Kenai City Council Student Representative Policy 20.100, Student Representative
Applications and informational packet were distributed to Kenai Central High School, Kenai
Alternative High School and Connections Homeschool.
Current Council Policy 20.100 - Student Representative, establishes that the Student
Representatives must be a Junior or Senior in good standing at a school within Kenai City Limits;
that the Student Representative to City Council must reside within the City Limits; and Student
Representatives to City Commissions may but are not required to reside within Kenai City Limits.
During the initial circulation of applications, no application was received from students who met
the policy requirements. The application period was extended and additional recruitment efforts
were extended to the students.
Three applications were received from Sophomore students who do not meet the Junior or Senior
requirements. Having received no applications from Junior or Senior students, Mayor Gabriel is
requesting Council Confirmation of the following Sophomore Student Representatives:
Xiling Tanner - Student Representative to City Council
Term October 16, 2024 - August 31, 2025
Joshua Bolling - Student Representative to Airport Commission
Term October 16, 2024 - August 31, 2025
Samantha Thompson - Student Representative to Beautification Commission
Term October 16, 2024 - August 31, 2025
Your consideration is appreciated.
Page 36
Page 1 of 2
CITY COUNCIL – 20.100
STUDENT REPRESENTATIVE
Effective Date: February 15, 2023 Last Action Date: April 19, 2023
See Also: Approved by: City Council
20.100 City Council Student Representative Page 1 of 2
POLICY – 20.100 Student Representative
Purpose
The purpose of this policy is to provide an opportunity for student representation to the various governmental
body of the City of Kenai. The policy provides an opportunity for students to develop and strengthen leadership
skills by connecting with the various governmental bodies of the City of Kenai and assisting fellow students
with having their voices heard.
Scope
The Student Representative is a vital channel of communication between the students and the governmental
bodies of the City of Kenai and has a variety of important roles and responsibilities, including representing the
views of students on matters of concern to students; as time allows, participation in other events attended by
the governmental body; and increased student involvement in matters affecting students. The appointed student
acts as a representative leader of the student body.
Policy
It is important to seek out and consider student ideas, viewpoints and reaction to City decisions and policies
affecting students. In order to provide student input and involvement, the Kenai City Council may appoint a
Student Representative and an Alternate Student Representative to the various governmental bodies of the City
as it deems necessary.
Qualifications of Student Representatives
A. Must be a Junior or Senior in good standing at a school within the Kenai City Limits.
B. Residency Requirements are as follows:
1. City Council Student Representatives must reside within the Kenai City limits.
2. Student Representatives to the Council on Aging, Airport Commission, Harbor Commission, Parks and
Recreation Commission, Planning and Zoning Commission or Beautification Committee may but are not
required to reside within Kenai City limits.
C. Preference will be given to students who are active members of a School Leadership Group or the Student
Council.
E. Must obtain approval from the school administration and their parent or legal guardian.
F. If multiple applications are received for the same governmental body, the Mayor may select one applicant
for appointment.
Requirements of Student Representatives
A. Attend and participate in all meetings and work sessions of the governmental body in which the student is
appointed to while school is in session, unless excused by the Mayor or Mayors designee.
B. Act as a communication liaison between the governmental body and students by reporting to the students
the activities of the governing body; and, providing information and feed back to the governing body on
policies and issues affecting the students.
C. Conduct themselves in proper business etiquette when acting as a Student Representative.
Page 37
20.100 City Council Student Representative Page 2 of 2
D.Should have an interest in public service and utilize this appointment as a way to develop leadership skills.
Limitations of Student Representatives
A.Appointments are for 1-Year terms, beginning in early September of each year and ending in August of the
following year.
B.May not move or second items during a meeting.
C.May cast advisory votes on all matters except those subject to executive session discussions; however, the
advisory vote will not affect the outcome, the advisory vote will be recorded in the meeting minutes, and
the student vote will be last in the roll call order.
________________________________________________
Brian Gabriel Sr., Mayor
ATTEST:
________________________________________________
Shellie Saner, MMC, City Clerk
Student Representative Policy History: Action Approval 03/16/2005; Action Approval 09/01/2010; Resolutions 2018-03; 2020-61; and, 2023-27
Page 38
KENAI PARKS & RECREATION COMMISSION – REGULAR MEETING
OCTOBER 3, 2024 – 6:00 P.M.
KENAI CITY COUNCIL CHAMBERS
210 FIDALGO AVE., KENAI, AK 99611
VICE CHAIR SOVALA KISENA, PRESIDING
Parks & Recreation Commission Meeting Page 1 of 2
October 3, 2024
ACTION MINUTES
A. CALL TO ORDER
A Regular Meeting of the Parks & Recreation Commission was held on October 3, 2024, in the Kenai
City Council Chambers, Kenai, AK. Vice Chair Kisena called the meeting to order at approximately 6:00
p.m.
1. Pledge of Allegiance
Vice Chair Kisena led those assembled in the Pledge of Allegiance.
2. Roll Call
There were present:
Sovala Kisena, Vice Chair Charlie Stephens
Kyle Graham Jennifer Joanis
Michael Bernard
A quorum was present.
Absent:
Grant Wisniewski, Chair Nigel LaRiccia
Also in attendance were:
Tyler Best, Parks & Recreation Director
Deborah Sounart, City Council Liaison
3. Agenda Approval
MOTION:
Commissioner Joanis MOVED to approve the agenda as presented. Commissioner Stephens
SECONDED the motion.
VOTE: There being no objection; SO ORDERED.
B. SCHEDULED PUBLIC COMMENTS - None.
C. UNSCHEDULED PUBLIC COMMENTS - None.
D. APPROVAL OF MINUTES
1. May 4, 2024 Regular Meeting
MOTION:
Commissioner Stephens MOVED to approve the Parks & Recreation Commission minutes.
Commissioner Joanis SECONDED the motion.
Commissioner Graham moved to AMEND the minutes, noting the date should be May 2, 2024.
Commissioner Joanis SECONDED the motion.
Page 45
Parks & Recreation Commission Meeting Page 2 of 2
October 3, 2024
VOTE ON AMENDMENT: There being no objection; SO ORDERED.
VOTE ON MINUTES AS AMENDED: There being no objection; SO ORDERED.
E. UNFINISHED BUSINESS – None.
F. NEW BUSINESS
1. Discussion/Recommendation - Recommending Parks and Rec projects for the FY26-FY30
Capital Improvement Plan
MOTION:
Commissioner FY26-FY30 MOVED to recommend City Council approval of Parks and Rec projects for
the FY26-FY30 Capital Improvement Plan. Commissioner Graham SECONDED the motion.
Director Best gave a staff report from information provided in the packet. All commissioners spoke in
support of the proposed plan.
UNANIMOUS CONSENT was requested on the motion.
VOTE: There being no objection; SO ORDERED.
REPORTS
1. Parks & Recreation Director – Director Best reported on Midmonth Report included in packet.
2. Commission Chair – Vice Chair Kisena noted this would be his last meeting; thanked the
Commission.
3. City Council Liaison – Council Member Sounart reported on recent actions of the City Council.
G. ADDITIONAL PUBLIC COMMENTS – None.
H. NEXT MEETING ATTENDANCE NOTIFICATION – November 7, 2024
I. COMMISSION QUESTIONS AND COMMENTS
Commissioner Joanis recommended installing a trash can at the Lawton extension for dog poop bags.
Commissioner Stephens noted he will miss working with Vice Chair Kisena.
Vice Chair Kisena noted he enjoyed his time on the Commission
J. ADJOURNMENT
K. INFORMATIONAL ITEMS
1. August Mid-month report
There being no further business before the Parks & Recreation Commission, the meeting was adjourned
at 6:40 p.m.
I certify the above represents accurate minutes of the Parks & Recreation Commission meeting of
October 3, 2024.
___________________________________
Meghan Thibodeau
Deputy City Clerk
Page 46
MEMORANDUM
TO: Mayor Brian Gabriel and Kenai City Council
THROUGH: Terry Eubank, City Manager
FROM: Derek Ables, Airport Manager
DATE: October 8, 2024
SUBJECT: Airport Mid-month Report September 2024
Rehabilitate Runway 02L/20R- On September 16, the airport hosted a Construction Safety and
Phasing Plan (CSPP) coordination meeting, an essential step for projects funded through the
FAA’s Airport Improvement Program (AIP). The CSPP is a vital document designed to ensure
construction activities are carried out safely and efficiently, minimizing disruption to airport
operations. It covers safety protocols, runway closures, communication between construction
crews and air traffic control, and phased project implementation to maintain critical airport
functions. These coordination meetings are crucial for aligning all stakeholders and ensuring the
project's success.
Airport Concert- On September 25, Cook Inlet Academy presented a brief yet captivating concert
at the airport terminal, showcasing the talents of 30 young students. The performance, set against
the unconventional backdrop of the terminal, provided a unique and uplifting experience for both
travelers and staff. The children's musical presentation brought a moment of serenity and
enjoyment to an otherwise routine day, with their harmonies resonating through the space. Their
professionalism and enthusiasm were evident, leaving a positive and lasting impression on all in
attendance. The event highlighted the Academy’s commitment to fostering artistic growth and
community engagement.
Airport Master Plan- The airport has issued a Notice to Proceed (NTP) to HDL for the phase 1
development of its master plan in September. This marks the official start of the project, which
aims to guide the airport’s future growth and improvements. By partnering with HDL, the airport
seeks to ensure that its future operations are aligned with evolving aviation needs and community
goals. The first step in the airport master plan process is a comprehensive airport inspection. This
initial step involves a detailed assessment of the airport's current infrastructure, facilities, and
operational systems. The inspection will help identify any existing issues or areas for
improvement, providing a foundation for informed decision-making throughout the master
planning process. By thoroughly evaluating the airport's condition, the project team can ensure
that future developments are aligned with safety standards, operational efficiency, and long-term
growth objectives. Once this baseline is established the next step will be developing a public
involvement plan to ensure everyone has an opportunity to provide input.
Page 47
MEMORANDUM
TO: Mayor Brian Gabriel and Kenai City Council
THROUGH: Terry Eubank, City Manager
THROUGH: Dave Ross, Police Chief
FROM: Juliana Scherma, Animal Control Chief
DATE: October 3, 2024
SUBJECT: September 2024 Monthly Report
This month the Kenai Animal Shelter took in 21 animals.
DOGS:
INTAKE 11 DISPOSITION 13
Waiver 4 Adopted 6
Stray 4 Euthanized 1
Impound 2 Claimed 5
Protective Custody 0 Field Release 1
Quarantine 1 Transferred 0
Other Intakes 0 Other Dispositions 0
CATS:
INTAKE 8 DISPOSITION 26
Waiver 3 Adopted 17
Stray 5 Euthanized 1
Impound 0 Claimed 2
Protective Custody 0 Field Release 0
Quarantine 0 Transferred 6
Other Intakes 0 Other Dispositions 0
Page 48
Page 2 of 2
0 Animal dropped with After Hours (days we are closed but cleaning and with KPD)
33 Field Investigations & patrols
0 Volunteer Hours Logged
2 Citations
0 Educational Outreach
6 Microchip
Total Animal Contacts:
11 Animals are known borough animals
25 Animals are known City of Kenai
9 Animals are known City of Soldotna
0 Animals are unknown location
Statistical Data:
366 2022 YTD Intakes
404 2023 YTD Intakes
303 2024 YTD Intakes
In September, the moratorium on accepting non-city animals proved helpful in providing staff the
opportunity to catch up on many tasks. One staff member was able to complete her NACA 1 level
certification. Another staff member is working on her Euthanasia Certification. Staff members
were able to allocate more time to the animals. The third and final Animal Control position was
successfully filled. The new candidate started October 1st.
OTHER ANIMALS:
INTAKE 2 DISPOSITION 0
Guinea Pig 2 Rabbit 0
Rabbit 0 Bird 0
Other 0 Guinea Pig 0
DOA:
OTHER STATISTICS:
Dog 0 Licenses (City of Kenai Dog Licenses) 14
Cat 0 Rabies Clinic 0
Rabbit 0
Page 49
MEMORANDUM
TO: Mayor Gabriel and Council Members
THROUGH: Terry Eubank, City Manager
FROM: Dave Swarner, Finance Director
DATE: October 8, 2024
SUBJECT: Finance Department Mid-Month Report – September 2024
With the end of FY2024, the department’s focus has switched to closing of that year’s books and
completion of the City’s Annual Comprehensive Financial Report. This process includes closing
of the FY24 financial records, fiscal year end grant reporting, completion of the annual Audit and
finally financial statement preparation. Please see the Audit Planning Doc for the City included in
the packet.
Our second stage of the Overtime correction for the period 7-1-18 to 4-17-22 is nearing completion
and payments should be made by mid October.
Each year as part of the computer replacement program, the City disposes of surplus computer
equipment by making it available for purchase to the public through the library. So far this year
the City disposed of 2 laptops, 8 desktops, and 15 monitors.
Preparation will soon begin for the FY25 annual budget. Historical and future projections are
provided to departments in December to assist in their budget preparation and much work takes
place in putting this information together.
The Controller position is filled, with Jennifer Anderson starting on October 14th.
Page 50
MEMORANDUM
TO: Mayor Gabriel and Council Members
THROUGH: Terry Eubank, City Manager
FROM: Jay Teague, Fire Chief
DATE: October 9, 2024
SUBJECT: Fire Department Mid-Month Report – September.
For September, we experienced a 6.5% call volume increase from the previous year. During the
month of August,
SEPTEMBER 2023 2024 % change
Month totals 157 114 -27.3%
EMS 110 84 -23.6%
All Other 24 30 25%
Year total 1002 1141 13.8%
Training:
• Fire Marshall Hamilton still progressing in Fire Officer 1 Course
• All personnel received Epilepsy Response training with Dr. Levy/New Medical
Operations Manual adopted and training conducted.
• FD personnel recertified on ACLS & PALS
• Training conducted and approved meds in service on ambulances.
• A Shift (conducted training sessions for FF Tauriainen/driver operator)
• B Shift (completed sign off and certification for FF Martin on Engine 3)
Projects/Grants:
• Crews completed stall door project/new paint scheme.
• Firefighter Oden attended Alaska State Fire Conference.
• Kenai Moms Group toured firehouse.
• Captain Coots started first week of September as new Deputy Chief.
• Fire Marshall performed 15 Inspections (12 Fire Inspections; 3 Building
Inspections)
• Fire Prevention/Public Education Events Preparation for schools.
• Controlled substance storage/DEA compliance project completed.
• Testing underway for vacant Engineer position.
Page 51
MEMORANDUM
TO: Mayor Brian Gabriel and Kenai City Council
THROUGH: Terry Eubank, City Manager
FROM: Stephanie Randall, Human Resources Director
DATE: October 7, 2024
SUBJECT: Human Resources Activity – September 2024
Recruitment
Human Resources worked with the City Manager’s office to recruit for a Public Works Director.
The recruitment for was successful, and Lee Frey will be joining the City in this role on October
21, 2024. The Fire Department promoted Justin Horton to Fire Captain and as a result is
recruiting internally to fill his vacated Engineer position and a Firefighter position. The Finance
Department conducted a successful recruitment and has filled the Controller position. The Police
Department continues recruiting for a Police Officer position. The Airport successfully recruited
two Seasonal Equipment Operators and both the Airport and Streets are currently recruiting for
temporary Equipment Operators. There have been an increased number of qualified applicants
for most job postings, except for the public safety positions.
Safety
There were three accidents reported in September, two were submitted to Workers
compensations as notification only.
Special Projects
Human Resources continued working with Administration and the City’s health and life insurance
benefits consultants to determine if changes should be made to employee benefits as part of the
renewal for coverage beginning in the calendar year 2025.
Page 52
MEMORANDUM
TO: Mayor Brian Gabriel and Kenai City Council
THROUGH: Terry Eubank, City Manager
FROM: Katja Wolfe, Library Director
DATE: October 7, 2024
SUBJECT: Library Report for September 2024
CIRCULATION
6,435 6,217 7,222
1,497 1,783
1,979
2022 2023 2024
Physical Checkouts Sept Digital Checkouts Sept
PROGRAMS AND EVENTS
45
25
213
578
Everyone
Adults
Children
Babies and…
SERVICES
5667 Visitors
78 New Members
533 Computer Sessions
507 AWE Sessions
6021 WiFi Sessions
157 Room Reservations
291 Hours of Use
861 Participants
48 Programs
Program Attendance
5,716 1,161
1,979
486
97
Print DVD Digital Other Audio
Page 53
MEMORANDUM
TO: Mayor Gabriel and Council Members
THROUGH: Terry Eubank, City Manager
FROM: Tyler Best, Parks and Recreation Director
DATE: October 8, 2024
SUBJECT: Mid-Month Report-September
The City co-hosted the Kenai River Marathon with Kenai Chamber on the last Sunday of the
month (September 29th). Over 200 racers from 16 states and 3 countries participated, marking
the second year that there have been over 200 racers, bringing attendance back to pre-COVID
numbers.
The Kenai Rec Center opened on October 7th for winter hours, Monday-Friday 6am-10pm,
Saturday, 8am-10pm, and Sunday, 1pm-5pm. The Rec was closed for part of the month in
September and for the first week of October for a floor remodel. Within the last six months, the
roof has been repaired, the gym floors have been refinished, and the lobby and locker room floors
have been remodeled. Public members have been giving countless thanks over the last several
days.
This Fall, on October 12th, there will be the annual Fall Pumpkin Festival at Millennium Square.
This is one of the best-attended events in Kenai, with over 1000 attendees the last three year
running. There is going to be food, games and of course pumpkins! (see flyer attached)
Kenai Rec. Center Visits- September(closed for part of the month)
Weight Room/Cardio Room 60
Racquetball /Wallyball 17
Shower/Sauna 679
Gymnasium 679
Other 0
Gym Rental Visits 358
Total Number of Visits 1669
New Inclusive See Saw at Municipal Park
Page 54
Page 2 of 3
The new floor at the rec center
Page 55
Page 3 of 3
Page 56
MEMORANDUM
TO: Mayor Brian Gabriel and Kenai City Council
THROUGH: Terry Eubank, City Manager
THROUGH: Brandon McElrea, Acting Planning Director
FROM: Beth McDonald, Planning Assistant
DATE: October 8, 2024
SUBJECT: Planning and Zoning – September 2024 Monthly Report
General Information
• Planning Director job has been filled. Kevin Buettner’s anticipated start date is October 21th.
• Staff worked to create an online form to help simplify and digitize the current Conditional Use
Permit annual reporting process and sent out postcard notices to all current CUP holders. The
feedback so far has been positive. The reports are due between October 1 and December
31st, several arrived early, before the end of September.
Public Inquiry
See attached report.
Ap plication Summary
• Lands - See attached report – No change in September.
• Leases – See attached report – No change in September.
• Planning & Zoning – See attached report.
Code Enforcement and Compliance
In September, Planning and Zoning received three (3) new complaints and one (1) case was
closed. There is a cumulative total of thirty-three (33) open cases for 2024.
Due to other priorities, the implementation of the code enforcement solution was temporarily
placed on-hold. Staff has been in contact with Cloud Permit about the incoming Planning Director.
Planning and Zoning Commission
Two (2) public meetings were held in the month of September with the following
actions/recommendations.
• Resolution PZ2024-20 – Recommending Approval on Preliminary Plat – Highlands
Subdivision Evans Replat for a Replat of Lots 2 and 3, Block 1 of the Highlands
Subdivision located in the Rural Residential (RR) Zoning District.
Page 57
Page 2 of 2
• Resolution PZ2024-21 – Recommending Approval on Preliminary Plat – Valhalla
Heights 2024 Addition for a Replat of Lots 4 and 7, Block 2, of the Valhalla Heights
Subdivision Part 2 and Lot 5A-1, Block 2, of the Valhalla Heights Subdivision Wisniewski
Second Addition Located in the Limited Commercial (LC) and Rural Residential (RR)
Zoning Districts.
• *Action/Approval – Recommending Approval of a Lease of Airport Reserve Land for
the Property Described as Lot 4, Block 1, FBO Subdivision.
Page 58
MEMORANDUM
TO: Mayor Brian Gabriel and Kenai City Council
THROUGH: Terry Eubank, City Manager
FROM: David Ross, Police Chief
DATE: October 2, 2024
SUBJECT: Police & Communications Department Activity – September 2024
Police handled 509 calls for service in September and 268 calls were received by dispatch via
911. Officers made 40 arrests. Traffic enforcement resulted in 133 traffic contacts with 34 traffic
citations issued and there were 9 DUI arrests. There were 14 reported motor vehicle collisions
in September and two involved drugs or alcohol.
The KPD Officer on the SWAT team attended two days of training. One police officer attended
a week-long supervisor training course in Soldotna. One new dispatcher completed field training
and will be working on his own, and another new dispatcher continued in field training.
The remaining Temporary Enforcement Officer (TEO) left employment with the Department for
the season. One other TEO worked through September at Animal Control to assist during a
period of being short staffed. The Police Department continued a recruitment process to fill a
vacant officer position.
Pursuant to Kenai Municipal Code section 7.15.090(d)(3), a bicycle in possession of the Police
Department was donated to the Henu Community Wellness Court to be utilized by one of their
court participants. This notification of disposal is intended to meet the requirements of KMC
7.15.090(d) to report the disposal of police property to the City Manager and City Council.
5365
2415
5069
2423
4539
2366
0
2000
4000
6000
Total Police Service Calls 911 Calls Received
2022(Jan 1 - Sep 30)2023(Jan 1 - Sep 30)2024(Jan 1 - Sep 30)
Page 63
MEMORANDUM
TO: Mayor Brian Gabriel and Kenai City Council
THROUGH: Terry Eubank, City Manager
FROM: Paul Ostrander, Interim Public Works Director
DATE: October 9, 2024
SUBJECT: Public Works / Capital Projects Mid-month Report September 2024
Airport Fund Projects:
• Kenai Municipal Airport Runway Rehabilitation Project – Currently in Preconstruction Design
Phase, with HDL Engineering Consultants currently under contract at a total to date cost of
$1,132,886. This project known as Task 4 within HDL Engineering Consultants LLC term
service agreement will provide bid ready construction documents to rehabilitate Runway
2L/20R as well as Taxiways A/B/C/D/E/K/L/M under a second construction phase. Work is
approaching 65% design completion as of July 31, 2024. On April 1, 2024 the City received
the Environmental Investigation Report conducted by Shannon & Wilson. On May 20th, 2024
a microsoft teams meeting was held in coordination with DEC representatives where the
environmental report was reviewed. On a good note the water and soil sampling conducted
at the airport did not find PFAS above actionable levels. It was requested by DEC to conduct
additional sampling in several ditchline locations to determine if any restrictions would be
necessary within those areas. The additional samplng work will take place during the summer
months. The project continues toward a grant application in 2025 and dependent upon timing
of receipt of grant funds ground breaking may not be until spring 2026 for the runway and
2027 for the taxiway. A contract amendment to HDL is pending in the amount of $48,987 to
cover the additional DEC requested PFAS sampling. The contract amendment to HDL was
approved the week of September 9, 2024. Project continues on time.
• Kenai Municipal Airport (KMA) Terminal Landscaping Project – Moore’s Landscaping was
the successful bidder at a total contract amount of $94,733 as approved by Council on June
5th, 2024 through passage of Resolution 2024-22. Earthscape LLC provided the landscape
design at a cost of $28,255 and has completed their contracted efforts. A Preconstruction
meeting was held at the site on July 29th. 2024. Construction is scheduled to start on August
5th and is expected to take approximately three weeks to complete. Fund raising for the
bronze bears will continue and will complement the work if and when they become available.
This project is now complete. A change order in the amount of $5,733.00 was approved to
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prepare the area for placement of the bronze bears. Total contract amount after the approved
change order was $100,466.00. Photos below show the finished project. This project has
been closed out.
• Kenai Municipal Airport (KMA) Operations Building HVAC Controls Upgrade & Boiler
Replacement Project – This project will replace existing mechanical equipment including
boilers, pumps and controls that have reached the end of their intended life cycle. Project
was not originally started as being grant eligible, however after coordinations with Airport
Managers past and present as well as our FAA counterparts, the project is now grant eliglible
at a 65% FAA and 35% City of Kenai financial cost share. Grant funds are now available, and
the project was formally released for construction bids on July 23, 2024 with bids due on
August 13th. Orion Construction was the successful bidder at a total bid of $699,400. Council
enacted Ordinance 3428-2024 at the August 21st meeting to accept these grant funds and
award a construction agreement. The contract with Orion Construction was fully executed on
October 4, 2024. Project is anticipated to run seven months to completion.
• Kenai Municipal Airport (KMA) Apron Crack Seal and Seal Coat Project – Currently awaiting
grant funding to enter construction bid phase. HDL Engineering Consultants currently
contracted at a total of $121,730 in support of the project has finalized the construction bid
documents. The project is awaiting FAA receipt of their anticipated cost share funding which
will be delayed until first quarter 2025. Assuming funds become available at that time the
project will bid in March 2025 for a May 2025 construction start. Map below defines the
anticipated project area.
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• Kenai Municipal Airport (KMA) Master Plan Update – Staff has received word from the FAA
that grant funds are now available for this project. Ordinance 3425-2024 is being introduced
on August 7th with a double reading planned for enactment the same day to meet the FAA’s
grant application deadlines to secure the funding. Phase 1 work will continue over the next
year. HDL Engineering Consultant’s initial contract to date will be $729,445. Airport Master
Plans are typically updated approximately every ten years to clearly communicate the
direction of the airport. Completion of this work allows the City to continue to coordinate and
receive federal grant funds in support of airport operations. Notice to Proceed was provided
to HDL Engineering Consultant’s on September 18, 2024.
General Fund Projects:
• USACE Kenai Bluff Bank Stabilization Project – Currently in the construction phase. This
project encompasses approximately 5000 lineal feet of coastal bluff starting at the mouth of
the Kenai river extending upriver along the northern river bank. The bluff in this area varies
from 55’-70’ above the toe. A protective armored rock berm with a crest elevation of
approximately 12’ in height is planned. The Design and Bid phases have now concluded and
Construction is anticipated to continue through the 2024 & 2025 construction seasons.
Milestones to date listed below.
o This project was formally released through USACE for Construction Bids on 11/29/23 with
a Pre-Bid Meeting conducted on 12/12/23.
o On February 7th, 2024 the City received word from USACE that Western Marine
Construction Inc, based out of Seattle, Washington was awarded a construction contract
for $19,321,000 as a firm fixed price. There is an additional construction element related
to an inspection path that was requested, by the City and our design team, to be included
within the project. That element will cost $864,000 and will be funded 100% by the City.
The larger amount has a 90/10 cost share split with the City share costing $1,932,100 +
$864,000 for a total anticipated City share of $2,796,100, USACE total cost share of
$17,388,900.
o Western Marine Construction Inc was provided a Notice to Proceed on February 20, 2024.
o The Initial Construction Kick-off Meeting took place in Anchorage on March 28, 2024.
Contractor currently is not anticipated to mobilize to the site until spring 2025.
o Formal Ribbon Cutting Ceremony was well attended on June 10th, 2024.
o Rock Production continues in Sand Point, AK and is anticipated to be completed by
October 1st with all rock materials needed stockpiled. Photo below is from rock production
activities in July 2024 at the Sand Point location.
o August 12th, 2024 Construction meeting held in Anchorage at HDR’s facility. Rock
production continues. Discussions around measurement of settlement as rock is being
placed was a primary discussion item for the team. Coordination with PacStar and bouy
placements within the river for next year are underway to avoid conflicts next year. Project
continues on time and on budget.
o Survey data was collected from the tide monitor that was installed at the City Dock earlier
this year.
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• Community Wildfire Prevention Plan (CWPP) Mitigation Project Phase One – Doug Koch
Professional Tree Service contracted with the City on February 28, 2023 in the amount of
$282,000 to mitigate 105 acres within the no name creek drainage extending from Redoubt
Avenue down to the City’s North Beach through Municipal Park. Phase One work is now
completed and paid for. As this is a phased project grant closeout will extend for some time
until the other phases are fully completed.
• Multi-purpose Facility Project – Design documents have now been completed and were
received on May 30, 2024. MBA Consulting Engineers have completed their work at a total
cost of $30,580. Design work covers ventilation, lighting, bleacher radiant heating. Currently
project estimates exceed budgeted amounts. The department is coordinating with the
administration on next steps. MBA Consulting Engineers created separate design
documents for the lighting component of the project to allow the City the flexibility to phase
the project to meet budget constraints.
• Cemetery Expansion – This project is located at the corner of First Ave and Float Plane Rd
and will provide for additional burial space as the existing adjacent cemetery has reached
capacity. The Public Works Department using in house personnel has already cleared,
leveled and graded the site, and placed and compacted gravel sub-base for the parking area.
Staff has successfully surveyed in 64 adult plot sites and 12 infant plot sites. These sites are
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available through the Clerk’s office. Cemetery Phase 2 Fencing was completed in the fall
2023 by AAA Fence, Inc at a total cost of $147,595. Nelson Engineering has completed the
site paving plan. Paving is planned for spring of 2025.
• Softball Shelter Dugouts – Larsen Engineering has been awarded the design work for the
dugouts. Design requirements are being discussed with the engineer, however this project
is moving slowly as staff and engineer are heavily involved in other projects. Project will
move forward shortly as staff time becomes available. Parks & Rec Director and Public
Works Director had phone conference with design engineer on April 30th. Draft plans were
received on May 30, 2024, final comments are expected to be incorporated prior to June 30,
2024. The Streets Department in order to stretch available funding for the project will be
demolishing the existing structures in late August 2024 and will excavate and install new
foundation gravel base pad for each structure. Project will then be on hold until first quarter
2025 when the project will be released for construction bids with an anticipated construction
start of May 2025.
• Lilac Ln. Roadway Improvements Project – Construction contract documents are routing for
final signatures as of June 12th. To date Nelson Engineering has completed their design
efforts at a total cost of $38,840. Peninsula Construction, the successful bidder at a total cost
of $637,765, as approved by council on June 5th through passage of Ordinance 3420-2024.
Construction mobilization is anticipated for the week of June 24th with work expected to
continue through the summer months. Map below highlights the project area. Paving on the
project is scheduled for September 13 or 14, 2024 and will be completed in one work day.
This project is now substantially complete.
• Cemetery Creek Culvert Replacement – Currently on hold in design phase awaiting grant
funding. This project is in coordination with the US Fish & Wildlife. Work involves
replacement of several aging culverts with fish passage type culverts. 35% design
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documents have been completed and will be used to apply for grant funding. Documents
have been provided to the Kenaitze and Salamatof tribes to assist with grant opportunities.
On July 11, 2024 representatives from the Kenaitze tribal association met with the
Administration and discussed upcoming grant opportunities to be pursued in support of this
project. As of July 31, 2024, nothing new to report.
• Community Wildfire Prevention Plan (CWPP) Mitigation Phase Two – Currently in
construction phase. Doug Koch Professional Tree Service was the low bidder on this project
that was released for bids on November 1, 2023 with bids due on November 29, 2023. His
bid in the amount of $177,700 to mitigate 84.75 acres within the Cemetery Creek drainage
extending from Float Plane Basin down to the Lee Shore Center. Resolution 2023-67
awarded the project. Work will continue throughout the next year. Contractor was out of state
for some time, Contract was fully executed on January 29, 2024. Contractor is anticipating
starting work in February 2024. To date 45 of 85 acres has been mitigated with much of the
airport side of the project now complete with the drainage extending down Spruce St. Work
will be shut down for a period over the summer months and will start back up as temperatures
subside.
• Public Safety Building Tower Guy Wire System Upgrade – This project will provide
improvements to our existing communications tower located at the Public Safety Building to
allow additional components to be mounted to the tower. Procurement for this work has been
challenging as they are few companies performing this work in state. Resolution 2024-37 will
be introduced on August 7th, 2024 for approval for a construction contract award. If approved
this work is expected to be completed prior to the winter months. Contract with Day Wireless
has been executed with a completion date no later than November 21, 2024.
Water & Sewer Fund Projects:
• Lift Station Renovations – Currently in design phase. Resolution 2021-58 awarded HDL
Engineering agreement in the amount of $59,560 to provide bid ready construction documents
for three lift stations. These locations included the stations at mile posts 13 and 14, which are
near the soccer fields and Spur / Redoubt Ave respectively, as well as a station on Lawton
Drive. These locations are intended to receive new pumps and pump control panels as part
of this project. After determination of which lift stations would receive renovations to start, a
design meeting was held on 12/3/21 to discuss pump and control panel design. Basis of
design memo received on January 6, 2022. Design documents are approaching 95%. Design
is finally approaching completion. Challenges with our current SCADA team required some
changes to different lift station controllers which has now been resolved. Supplemental
funding will be needed to complete these three locations, staff is working on finalizing those
estimated costs, with upcoming legislation to be expected. Construction expected for summer
2024. Resolution 2024-16 in the May 15th council packet is transferring funds in support of
this project. The scope of this project has been modified to focus on the completion of the lift
stations at mile post 13 and 14, and the design team was instructed to cost engineer the
design to reduce costs. This resulted in the identification a component on each lift station
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that, if eliminated, reduces cost by $65,000 to $85,000 per station and will not impact
functionality. The intent is to complete the mile post 13 and 14 stations within the budgeted
amount of $400,000, however this will require additional design efforts that will delay
construction of this project until the 2025 construction season.
• Wastewater Plant Digester Blowers Replacements – Currently awaiting finalization of grant
application to enter construction bid phase, funds are available. HDL Engineering was
authorized to proceed on design documents for this project through passage of Resolution
2022-29 on May 18, 2022. Design Agreement is currently in the amount of $382,513 and will
provide bid ready construction documents for the replacement of two 40+ year old blowers at
the WWTP. The Department received 35% Design Study Report on September 23, 2022 and
the project is currently moving toward 65% design documents. A grant for this project has
been applied for through Senator Murkowski’s office through the Congressional Directed
Spending (CDS) program. We are awaiting word on if we were successful in receiving grant
funds. This is a high priority project for the department and is anticipated to provide further
energy savings similar to the aeration basin blower replacement project completed a few years
ago. Final 65% plan reviews are being conducted on site with HDL on 12/19/22, bid
documents are expected to be ready 5/1/23 and if funding is in place will be bid immediately,
if not will be delayed until funding arrives. Environmental review process is delayed as we
are not sure of the grant requirements at this time, and may not know until a future grant is
executed. Until then this will be a shovel ready project waiting on funding. May 5th a
Community Grants Webinar was held to discuss the pending grant requirements, the Public
Works Director and HDL Engineering participated in the webinar. Consultants are reviewing
requirements and hope to have the design moving forward shortly. Project will not be able to
be bid until funding formally arrives. Design team is actively working with granting agency.
Construction expected for summer 2024. This project is behind schedule due to difficulties
with grant application process, staff is working to remedy. HDL Engineering is actively working
on environmental requirements associated with the application. Grant documents are nearing
completion and staff intends to submit the application to the EPA the week of September 16,
2024. Grant application was submitted September 19, 2024.
• Water Treatment Plant Pumphouse – Grant application was successfully submitted to DEC
on April 30th, 2024. This project will construct a new pumphouse building and provide
replacement distribution pumps for the City’s Water System. On August 1, 2023 received
letter that the State of Alaska Department of Environmental Conservation (ADEC) has
awarded the City of Kenai a $1,200,000 loan through the state’s revolving fund program and
that the loan would receive 100% forgiveness in support of this project. Resolution 2023-56
was approved by Council at the September 20, 2023 Council Meeting to allow access to these
funds. Ordinance 3384-2023 is being introduced 12/20/23 to move funding into place for the
design work to proceed. HDL Engineering Consultant’s pending design agreement as
detailed within Resolution 2024-14 up for council approval at the April 17, 2024 meeting totals
$187,461. Currently working on additional grant requested environmental paperwork and
financial statements.
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• WWTP & WTP Electronic Access Gate & Controls – On August 13, 2023 HDL Engineering
provided a proposal under their term agreement to begin design work on the Electronic
Access Gates projects at both the Water and Wastewater Plants. The project identified as
Task 13 under their agreement has a proposed design cost of $24,902. Design work will
continue over the winter months for construction to take place summer 2024. HDL working
under purchase order 127771 is now actively working on this project. No new update.
Senior Citizens Fund Projects:
• Senior Center Front Entry Modifications – Capital Project Manager has completed the
construction bid documents for this work, which is now under review. This work will make
repairs to the automatic doors entering the facility.
Other Projects Informational:
• DOT Kenai Spur Highway to Sports Lake Rd – This project continues to wait for appropriation
of state funds. Reached out to DOT staff on September 13, 2023, no new information provided
at this time. Update July 31, 2024: this project, listed as no. 92 under STIP ID 30549 linked
here https://publicinput.com/stip/#tab-53339
• DOT Bridge Access Road Bike Path – Council passed Resolution 2021-53 on August 4, 2021
authorizing the City Manager execute a memorandum of agreement with DOT for design,
construction, and maintenance of the Kenai Bridge Access Road Pathway project. In speaking
with representatives from DOT the state has not provided funding as yet for this project to
move forward. To date the City has appropriated $294,947 in support of this project which is
intended to provide a 1.2 mile path connecting the paths between the Spur Highway and
Beaver Loop. Total cost of project per DOT estimates equals $3,266,301. Per
communications with the DOT, design funding is in place and they are waiting on final
signatures for the Reimbursable Services Agreement (RSA) with DNR. Once the RSA is
approved they will be able to begin design work. Process is expected to be completed by the
end of January. Update: Formal kickoff meeting took place on March 30th with the City
Manager and Public Works Director in attendance. From appearances this design process will
be a slow one, we are not anticipating seeing construction on the path this calendar year. Will
continue to update as more information becomes available. Update: A site meeting will be
taking place between the City, DNR, & DOT on 6/9/22 to review the project. HDL Engineering
appears to conducting surveying services in support of the project, crews were in the area on
6/7/22. On June 29, 2022 the City Manager & Public Works Director met with DOT
representatives and discussed projects. State funding continues to be an issue. Reached out
to DOT staff on September 13, 2023, no new information provided at that time. Update: this
project, listed as No. 126 under STIP ID 33038 is listed as programmed for STIP 24-27 with
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funds indicated within the 2025 construction season on the States website
https://publicinput.com/stip/#tab-53339
• DOT Kenai River Flats Pedestrian Improvements – Update: This is a new project listed on the
States website, identified as project No 91 under STIP ID 33039 at the link above as well.
Intended to construct a walkway along the banks of the Kenai River for ADA compliant access.
This project is listed for 2024 construction within the STIP 24-27 program.
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MEMORANDUM
TO: Mayor Brian Gabriel and Kenai City Council
THROUGH: Terry Eubank, City Manager
THROUGH: Kathy Romain, Senior Center Director
FROM: Astrea Piersee, Administrative Assistant III
DATE: October 4, 2024
SUBJECT: September 2024 Monthly Report
As fall officially began, the Kenai Senior Center bid farewell to some of its "snowbirds" preparing
to head south for the fast-approaching winter. Before their migration, seniors at the center took
part in a flu shot clinic hosted by Kenai Safeway Pharmacy and attended a presentation by the
Kenai Police Department on elder fraud prevention. They also enjoyed a scenic fall drive to Funny
River and a day excursion to Hope. Ending the activities was a no-host dinner to the Sunrise Inn,
in Cooper Landing.
2024 2023
Home Delivered Meals 1717 1505
Individuals 92 99
Dining Room (Congregate) Meals 1172 1392
Individuals 129 161
Transportation (1-way rides) 249 314
Individuals 9 35
Grocery Shopping Assistance 12/12 29/52
Writers Group 21 31
Caregiver Support Group 8 23
Growing Stronger Exercise 42 65
Tai Chi Class 11 9
TOPS Weight Loss Class 20 16
Bluegrass & Music Sessions 59 66
Card Games 118 45
Wii Bowling 15 9
Arts & Crafts 32 17
Total Event Sign-ins * 1878 2279
Individuals * 209 228
Vintage Pointe Manor Vacancies 0 1
*(not including home meals clients)
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Welcome
August 29, 2024
Honorable Mayor and Members of the City Council
City of Kenai
Professional standards require us to communicate with you regarding matters related to the audit that are, in
our professional judgment, significant and relevant to your responsibilities in overseeing the financial
reporting process. This document provides an overview of our plan for the audit of the financial statements
and schedule of expenditures of federal awards of City of Kenai (the City) as of and for the year ended June
30, 2024, including a summary of the nature, scope, and timing of the planned audit work.
We are pleased to be of service to the City and look forward to discussing our audit plan, as well as other
matters that may be of interest to you.
Respectfully,
BDO USA, P.C., a Virginia professional corporation, is the U.S. member of BDO International Limited, a UK company
limited by guarantee, and forms part of the international BDO network of independent member firms. BDO is the brand
name for the BDO network and for each of the BDO Member Firms.
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Planned Scope
► We will plan and perform the audit of the Schedule of Expenditures of Federal Awards (SEFA)
for the year ended June 30, 2024 in accordance with GAS and the Uniform Guidance and will
issue an in relation to opinion.
► We will consider Internal control over compliance with requirements that could have a
direct and material effect on a major federal program in order to determine our auditing
procedures for the purpose of expressing an opinion on compliance and to test and report on
internal control over compliance in accordance with the Uniform Guidance.
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Independence
Our engagement letter to you dated August 29, 2024 describes our responsibilities in
accordance with professional standards and certain regulatory authorities and Government
Auditing Standards with regard to independence and the performance of our services. This
letter also stipulates the responsibilities of the City with respect to independence as agreed
to by the City. Please refer to that letter for further information .
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GASB Statement No. 99, Omnibus 2022
Date per Pronouncement
Effective Dates
Effective as Noted Below
► This Statement address practice issues identified during implementation and application of certain GASB Statements and accounting and financial reporting for financial guarantees.
► Effective Upon Statement Issuance -April 2022:
Extension of the period during which LIBOR is considered an appropriate benchmark interest rate for the qualitative evaluation of the effectiveness of an interest rate swap that hedges the
interest rate risk of taxable debt
Accounting of benefits distributed as part of the Supplemental Nutrition Assistance Program (SNAP)
Disclosures related to nonmonetary transactions
Pledges of future revenues when resources are not received by the pledging government
Clarification of provisions of Statement No. 34 related to the focus of the government-wide financial statements
Updates to terminology used in Statement No. 53 to refer to resource flow statements and to certain provisions in Statement No. 63
► Effective for Fiscal Years Beginning After June 15, 2022:
Determination of lease term and classification of leases as short-term in accordance with Statement No. 87
Clarification related to the determination of Public-Private Partnerships (PPP) term and recognition and measurement of installment payments and the transfer of PPP assets under Statement
No .94
Clarification of the provisions of Statement No. 96 related to Subscription Based Information Technology Arrangements (SBITA) term, classification of short-term SBITA, and recognition and
measurement of a subscription liability
► Effective for Fiscal Years Beginning After June 15, 2023:
A government extending an exchange or exchange-like financial guarantee should recognize a liability and expense/expenditure related to the guarantee when qualitative factors and
historical data indicate that it is more likely than not a government will be required to make a payment related to the guarantee. Statement No . 99 excludes guarantees related to special
assessment debt, financial guarantee contracts within the scope of Statement No. 53, or guarantees related to conduit debt obligations.
Requirements related to the classification and reporting of derivative instruments within the scope of Statement No. 53 that do not meet the definition of an investment or hedging derivative
instrument
0 = CITY OF KENAI AUDIT PLANNING JUNE 30, 2024 / BDO USA, P.C. /19
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From:Tyler Best
To:Meghan Thibodeau
Subject:Email
Date:Thursday, October 10, 2024 1:12:59 PM
From: Jodi Dura <jodidura@gmail.com>
Sent: Tuesday, October 8, 2024 2:27 PM
To: Parks Department <parks@kenai.city>
Subject: Tournament ice donation?
CAUTION: This email originated from outside your organization. Exercise caution when opening
attachments or clicking links, especially from unknown senders.
Tyler,
Our local hockey association is looking to help make our current hockey season a success by
decreasing the cost to our players to participate in local tournaments. Please consider the attached
letter in which we are asking the City of Kenai to consider donating ice during our two local
tournaments, the Peninsula Power Play in November and the Peninsula Winter Games in January.
Thank you for your time and consideration,
Jodi Dura
Page 97
Dear City of Kenai Council Members,
As the biggest user group of the ice at the Kenai multisports complex, Kenai Peninsula Hockey
Association appreciates and values the partnership we have with the City of Kenai. We have proven to be
responsible and pay our bills every season. We communicate effectively with Kenai Parks & Rec
employees and do our best to never waste ice time. For years we have been able to subsidize our
program with income from our gaming facility, The Lucky Puck Pull Tabs and Bingo. However, gaming
proceeds have significantly declined over the past two years and we have used our savings to get
through those years. At this time, we do not have a reserve and the gaming industry has not rebounded
yet.
Despite our recent financial difficulties, we are hoping to continue to host our two local invitational
tournaments The Peninsula Power Play hosted in November every season and the Peninsula Winter
Games hosted in January every season. These tournaments attract hundreds of families to the Peninsula
who in turn not only participate in hockey, but frequent Kenai Peninsula businesses which is a huge
boost to our community. The hotels, restaurants, gas stations and local stores appreciate the extra
business our tournaments provide for them.
The KPHA board is hoping the City of Kenai would consider donating the ice for these two tournaments
for the upcoming season so we can confidently host the tournament without incurring any deficit for our
efforts. The average ice usage at the Kenai rink for these tournaments is typically around $5200
(approximately 32 sheets of ice) for each tournament. We are hoping the City of Kenai will provide an in-
kind ice donation of $5,200 or the equivalent in ice hours for each tournament.
If you have any questions, our Tournament Director, would be happy to attend a City Council meeting
and discuss this request further.
Sincerely,
KPHA Booster Club 501C3
EIN: 82-2787152
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Kenai City Council - Regular Meeting Page 1 of 2
October 16, 2024
Kenai City Council - Regular Meeting
October 16, 2024 ꟷ 6:00 PM
Kenai City Council Chambers
210 Fidalgo Avenue, Kenai, Alaska
www.kenai.city
**Telephonic/Virtual Information on Page 2**
Agenda
A. CALL TO ORDER
1. Pledge of Allegiance
2. Roll Call
3. RESULTS OF 10/1/2024 ELECTION CERTIFIED. Certification of the October 1, 2024
Election Results
a. Swearing in of Election Officials. (Term of office for those elected during the October 1,
2024 Regular Election begins on Monday, October 21, 2024.)
4. Approval of the Agenda and Consent Agenda (Public comments on Consent Agenda Items
limited to three (3) minutes per speaker; thirty (30) minutes aggregated)
*All items listed with an asterisk (*) are considered to be routine and non-controversial by the council
and will be approved by one motion. There will be no separate discussion of these items unless a
council member so requests, in which case the item will be removed from the consent agenda and
considered in its normal sequence on the agenda as part of the General Orders.
B. SCHEDULED ADMINISTRATIVE REPORTS
C. SCHEDULED PUBLIC COMMENTS (Public comments limited to ten (10) minutes per speaker)
D. UNSCHEDULED PUBLIC COMMENTS (Public comments limited to three (3) minutes per speaker;
thirty (30) minutes aggregated)
E. PUBLIC HEARINGS
1. ENACTED WITHOUT OBJECTION. Ordinance No. 3439-2024 - Increasing Estimated
Revenue and Appropriations in the General Fund and Municipal Roadway Improvements
Capital Fund to Provide Supplemental Funding for the 2024 Lilac Lane Roadway
Project. (Administration)
F. MINUTES
1. *Regular Meeting of October 2, 2024. (City Clerk)
G. UNFINISHED BUSINESS
H. NEW BUSINESS
1. *Action/Approval - Bills to be Ratified. (Administration)
2. *Action/Approval - Non-Objection to Renewal of a Club Liquor License for Fraternal Order of
Eagles #3525, DBA Fraternal Order of Eagles #3525- License No. 337 (City Clerk)
Kenai City Council - Regular Meeting Page 2 of 2
October 16, 2024
3. APPROVED WITHOUT OBJECTION. Action/Approval - Confirmation of Mayoral Nomination
of Student Representatives to City Council, Beautification Commission and Airport Commission.
(Gabriel)
I. COMMISSION REPORTS
1. Council on Aging Commission
2. Airport Commission
3. Harbor Commission
4. Parks and Recreation Commission
5. Planning and Zoning Commission
6. Beautification Commission
J. REPORT OF THE MAYOR
K. ADMINISTRATION REPORTS
1. City Manager
2. City Attorney
3. City Clerk
L. ADDITIONAL PUBLIC COMMENTS
1. Citizens Comments (Public comments limited to five (5) minutes per speaker)
2. Council Comments
M. EXECUTIVE SESSION
N. PENDING ITEMS
O. ADJOURNMENT
P. INFORMATION ITEMS
1. Ice Donation Request Letter
The agenda and supporting documents are posted on the City’s website at www.kenai.city. Copies of
resolutions and ordinances are available at the City Clerk’s Office or outside the Council Chamber prior
to the meeting. For additional information, please contact the City Clerk’s Office at 907-283-8231.
Registration is required to join the meeting remotely through Zoom. Please use the following link to
register:
https://us02web.zoom.us/meeting/register/tZArc-GspjsvHNQzCFgqrpzEiXws-HwEWGc4