HomeMy WebLinkAboutResolution No. 2024-43)C11
KENAI
CITY OF KENAI
RESOLUTION NO. 2024-43
Sponsored by: Administration
A RESOLUTION AUTHORIZING THE USE OF THE EQUIPMENT REPLACEMENT FUND AND
AWARDING A CONTRACT FOR THE PURCHASE OF DATACENTER EQUIPMENT.
WHEREAS, the City issued a formal Invitation to Bid for FY25 Datacenter Equipment on October 4, 2024
with the following Bids received on October 23,2024,
BIDDER
BID TOTAL
AlxTel, Inc
$66,929.93
Insight Public Sector
$72,778.00
ODP Business Solutions, LLC
Taza Supplies Inc _
Zones, LLC
$64,275.00
$78,600.00
$71,620.86
; and,
WHEREAS, ODP Business Solutions, LLC was found to be the lowest responsive bidder; and,
WHEREAS, the recommendation from City Administration is to award an agreement to ODP Business
Solutions, LLC for $64,275; and,
WHEREAS, the purchase includes new Dell server equipment; and,
WHEREAS, this is the first phase of a two-phase project to replace the datacenter equipment in FY25;
and,
WHEREAS, the City's fiscal year 2025 budget included $181,618 for this purchase and the Equipment
Replacement Fund has the capacity to fund this purchase with sufficient funds remaining for phase two.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA:
Section 1. That the City Manager is authorized to execute a contract award to ODP Business
Solutions. LLC in the amount of $64.275 utilizing the City's Equipment Replacement Fund.
Section 2. That this Resolution takes effect immediately upon passage.
PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, THyS`�.AY O I)IOVEII� ; 2024.
eki dt, Vice"Mayor
e
7ATTEST:
i an M City Clerk
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Resolution No. 2024-43
Page 2 of 2
Approved by Finance:
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City of Kenai 1 210 Fidalgo Ave, Kenai, AK 99611-7794 1907.283.75351 www.kenaixity
MEMORANDUM
TO:
Mayor Gabriel and Council Members
THROUGH:
Terry Eubank, City Manager
THROUGH:
David Swarner, Finance Director
FROM:
Dan Castimore, IT Manager
DATE:
October 25, 2024
SUBJECT:
Resolution No. 2024-43
The purpose of this memo is to recommend awarding a contract to ODP Business Solutions, LLC
for the purchase of Datacenter Equipment utilizing the City's Equipment Replacement Fund.
The City advertised for bids through the Anchorage Daily News on October 6th and 9th, as well as
on the City website. The following bids were opened on October 23, 2024.
BIDDER
BID TOTAL
AlxTel, Inc
$66,929.93 _
Insight Public Sector
$72,778.00
ODP Business Solutions, LLC
$64,275.00
Taza Supplies Inc
$78,600.00
Zones, LLC
$71,620.86
This purchase is the first phase of a two-phase project to replace the server equipment in the
City's datacenter. In this phase all of our dedicated servers are being replaced. The second phase
will replace all of the equipment in our virtual server environment.
This equipment is being purchased to replace equipment that has reached the end of its useful
life, and is being funded using the Equipment Replacement Fund.
Council's approval is respectfully requested.