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HomeMy WebLinkAbout2025-01-15 Council PacketKenai City Council - Regular Meeting Page 1 of 3 January 15, 2025 Kenai City Council - Regular Meeting January 15, 2025 ꟷ 6:00 PM Kenai City Council Chambers 210 Fidalgo Avenue, Kenai, Alaska www.kenai.city **Telephonic/Virtual Information on Page 3** Agenda A. CALL TO ORDER 1. Pledge of Allegiance 2. Roll Call 3. Approval of the Agenda and Consent Agenda (Public comments on Consent Agenda Items limited to three (3) minutes per speaker; thirty (30) minutes aggregated) *All items listed with an asterisk (*) are considered to be routine and non-controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a council member so requests, in which case the item will be removed from the consent agenda and considered in its normal sequence on the agenda as part of the General Orders. B. SCHEDULED ADMINISTRATIVE REPORTS 1. Kenai Tourism and Marketing Report, Inger Deede and John Papendieck, Agnew::Beck Consulting. C. SCHEDULED PUBLIC COMMENTS (Public comments limited to ten (10) minutes per speaker) D. UNSCHEDULED PUBLIC COMMENTS (Public comments limited to three (3) minutes per speaker; thirty (30) minutes aggregated) E. PUBLIC HEARINGS 1. Ordinance No. 3446-2024 - Accepting and Appropriating a Grant from the Alaska Food Coalition to the Kenai Senior Center. (Administration). 2. Ordinance No. 3447-2025 - Accepting and Appropriating a Grant from the State of Alaska, Division of Senior and Disabilities Services to the Kenai Senior Center for Disaster Emergency Planning and Preparation. (Administration) [KMC 1.15.070(d)] 1. Motion for Introduction 2. Motion for Second Reading (Requires a Unanimous Vote) 3. Motion for Enactment (Requires Five Affirmative Votes) 3. Resolution No. 2025-01 - Authorizing the City Manager to Enter into a Restaurant Concession Agreement for the Kenai Municipal Airport. (Administration) 4. Resolution No. 2025-02 - Authorizing a Budget Transfer in the Municipal Roadway Improvements Capital Project Fund of Remaining Balances from Completed Projects to a New Project for City Dock Float Replacement and Concrete Ramp Repairs. (Administration) 5. Resolution No. 2025-03 - Amending the Authorized Staffing Table by Adding a Part-Time Administrative Assistant I Position to the Police Department. (Administration) Page 1 Kenai City Council - Regular Meeting Page 2 of 3 January 15, 2025 6. Resolution No. 2025-04 - Adopting Goals to Guide the Preparation of the Fiscal Year 2026 Annual Budget. (Administration) 7. Resolution No. 2025-05 - Authorizing a Contract Award to Supply Microsoft Enterprise Agreements. (Administration) 8. Resolution No. 2025-06 - Adopting the City’s Capital Improvement Plan for Fiscal Years 2026- 2030. (Administration) 9. Resolution No. 2025-07 - Requesting the Governor of the State of Alaska Designate by Proclamation the Area of the Upper Cook Inlet East Side Set Net Fishery as an Area Impacted by an Economic Disaster in 2024 and Supporting a Recovery Plan. (Askin) F. MINUTES 1. *Regular Meeting of December 18, 2024. (City Clerk) G. UNFINISHED BUSINESS 1. Ordinance No. 3445-2024 - Increasing Estimated Revenues and Appropriation in the Kenai City Municipal Roadway Improvement Capital Project Funds to Transfer Residual Balance from Completed Projects Back to Their Original Funding Sources, and Increasing Estimated Revenues and Appropriation in the Kenai City Water & Sewer, Public Safety, and Airport Improvements Capital Project Funds to Fully Fund Projects Approved in the FY2025 Budget. (Administration) [On 12/18/24 this item was postponed to 01/15/25] H. NEW BUSINESS 1. *Action/Approval - Bills to be Ratified. (Administration) 2. *Action/Approval - Non-Objection to Renewal of a Club Liquor License for Kenai Elks Lodge #2425 DBA Kenai Elks Lodge #2425 - License No. 5644. (City Clerk) 3. *Action/Approval - Non-Objection to Renewal of a Restaurant/Eating Place Liquor License Jersey Subs AK LLC DBA Jersey Subs - License No. 5900. (City Clerk) 4. *Action/Approval - Council Confirmation of Mayoral Nomination of Dominick Sarte to the Harbor Commission. (Gabriel) 5. *Action/Approval - Council Confirmation of Mayoral Nominations of Marti Pepper and Bridget Grieme to the Parks and Recreation Commission. (Gabriel) 6. *Ordinance No. 3448-2025 - Amending Kenai Municipal Code Section 14.22.010 - Land Use Table, to Allow Airports as a Principal Permitted Use in the Airport Light Industrial Zone. (Administration) 7. Discussion/Action - Scheduling a Board of Adjustment Meeting for the Purpose of Approving Hearing Minutes. (City Clerk) I. COMMISSION REPORTS 1. Council on Aging Commission  Council on Aging Commission 2024 Annual Report 2. Airport Commission 3. Harbor Commission 4. Parks and Recreation Commission Page 2 Kenai City Council - Regular Meeting Page 3 of 3 January 15, 2025 5. Planning and Zoning Commission 6. Beautification Commission J. REPORT OF THE MAYOR K. ADMINISTRATION REPORTS 1. City Manager 2. City Attorney 3. City Clerk L. ADDITIONAL PUBLIC COMMENTS 1. Citizens Comments (Public comments limited to five (5) minutes per speaker) 2. Council Comments M. EXECUTIVE SESSION 1. City Clerk Contract Renewal Discussion and Negotiation. [AS 44.62.310 (c)(1)(2) May be a subject that tends to prejudice the reputation and character of the City Clerk and is a matter of which the immediate knowledge may have an adverse effect upon the Finance of the City.] a. Action/Approval - Council Action Related to the City Clerk Contract Renewal. N. PENDING ITEMS O. ADJOURNMENT P. INFORMATION ITEMS The agenda and supporting documents are posted on the City’s website at www.kenai.city. Copies of resolutions and ordinances are available at the City Clerk’s Office or outside the Council Chamber prior to the meeting. For additional information, please contact the City Clerk’s Office at 907-283-8231. Registration is required to join the meeting remotely through Zoom. Please use the following link to register: https://us02web.zoom.us/meeting/register/G79hUieRSGq02lBgbNKOxA Page 3 Sponsored by: Administration New Text Underlined; [DELETED TEXT BRACKETED] CITY OF KENAI ORDINANCE NO. 3446-2024 AN ORDINANCE ACCEPTING AND APPROPRIATING A GRANT FROM THE ALASKA FOOD COALITION TO THE KENAI SENIOR CENTER. WHEREAS, the Alaska Food Coalition funds grants to member agencies involved in fighting hunger in Alaska; and, WHEREAS, the Kenai Senior Center is a member of the Alaska Food Coalition and has received a grant of $905; and, WHEREAS, the funds will be used to purchase additional shelving for food storage; and, WHEREAS, it is in the best interest of the City of Kenai to appropriate these grant funds for the purpose intended. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, AS FOLLOWS: Section 1. That the City Manager is authorized to accept a grant in the amount of $905 and to expend the grant funds to fulfill the purpose and intent of this Ordinance. Section 2. That the following budget revision is authorized: Senior Citizen Fund: Increase Revenues – Miscellaneous Grants $905 Increase Appropriations – Small Tools & Minor Equipment $905 Section 3. Severability: That if any part or provision of this ordinance or application thereof to any person or circumstances is adjudged invalid by any court of competent jurisdiction, such judgment shall be confined in its operation to the part, provision, or application directly involved in all controversy in which this judgment shall have been rendered, and shall not affect or impair the validity of the remainder of this title or application thereof to other persons or circumstances. The City Council hereby declares that it would have enacted the remainder of this ordinance even without such part, provision, or application. Section 4. Effective Date: That pursuant to KMC 1.15.070(f), this ordinance shall take effect immediately upon enactment. ENACTED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, THIS 15TH DAY OF JANUARY, 2025. ___________________________________ Brian Gabriel Sr., Mayor Page 4 Ordinance No. 3446-2024 Page 2 of 2 New Text Underlined; [DELETED TEXT BRACKETED] ATTEST: ___________________________________ Michelle M. Saner, MMC, City Clerk Approved by Finance: _________________ Introduced: December 18, 2024 Enacted: January 15, 2025 Effective: January 15, 2025 Page 5 MEMORANDUM TO: Mayor Gabriel and Council Members THROUGH: Terry Eubank, City Manager FROM: Kathy Romain, Senior Center Director DATE: December 12, 2024 SUBJECT: Ordinance 3446-2024 – An Ordinance Accepting and Appropriating a Grant from the Alaska Food Coalition The Kenai Senior Center is honored to receive a $905 grant from the Alaska Food Coalition. These funds are designated for small-scale, capacity-building initiatives aimed at creating a lasting impact in the fight against food insecurity across Alaska. The grant will be utilized to purchase shelving to enhance food capabilities for the Senior Center. Thank you for your consideration. Page 6 Sponsored by: Administration New Text Underlined; [DELETED TEXT BRACKETED] CITY OF KENAI ORDINANCE NO. 3447-2025 AN ORDINANCE ACCEPTING AND APPROPRIATING A GRANT FROM THE STATE OF ALASKA, DIVISION OF SENIOR AND DISABILITIES SERVICES TO THE KENAI SENIOR CENTER FOR DISASTER EMERGENCY PLANNING AND PREPARATION. WHEREAS, the State of Alaska, Department of Health and Social Services, Division of Senior and Disabilities Services requested proposals from current Title III grantees who serve Older Alaskans to provide Emergency Planning and Preparedness services; and, WHEREAS, the Kenai Senior Center is a long-standing grantee of the Title III funding; and, WHEREAS, the Kenai Senior Center has applied and been awarded a grant for $44,921 for services offered beginning January 1, 2025 – June 30, 2025; and, WHEREAS, these funds will be used to provide emergency food for seniors, supplies for Automated External Defibrillators, replacement first aid kits, and professional services to develop a site-specific emergency operation plan for seniors; and, WHEREAS, as the funds awarded must be utilized by June 30, 2025, it is important that the Senior Center is able to expend these funds as soon as possible; and, WHEREAS, pursuant to KMC 1.15.70(d) the City may introduce and finally pass on the same day, an ordinance making, repealing, transferring or otherwise changing an appropriation; and, WHEREAS, acceptance of these funds is in the best interest of the City, its business, and its residents. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, AS FOLLOWS: Section 1. That the City Manager is authorized to accept a grant in the amount of $44,921. Section 2. That the following budget revision is authorized: Senior Citizen Fund: Increase expenditures – Miscellaneous Grant $44,921.00 Increase Appropriations – Congregate Meals - Professional Services $ 26,000.00 Home Meals – Supplies 4,499.50 Congregate Meals – Supplies 896.38 Congregate Meals – Salaries 13,525.12 $ 44,921.00 Section 3. Severability: That if any part or provision of this ordinance or application thereof to any person or circumstances is adjudged invalid by any court of competent jurisdiction, such judgment shall be confined in its operation to the part, provision, or application directly involved in all controversy in which this judgment shall have been rendered, and shall not affect or impair the validity of the remainder Page 7 Ordinance No. 3447-2025 Page 2 of 2 New Text Underlined; [DELETED TEXT BRACKETED] of this title or application thereof to other persons or circumstances. The City Council hereby declares that it would have enacted the remainder of this ordinance even without such part, provision, or application. Section 4. Effective Date: That pursuant to KMC 1.15.070(f), this ordinance shall take effect immediately upon enactment. ENACTED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, THIS 15TH DAY OF JANUARY, 2025. ___________________________________ Brian Gabriel Sr., Mayor ATTEST: ___________________________________ Michelle M. Saner, MMC, City Clerk Approved by Finance: _________________ Introduced: January 15, 2025 Enacted: January 15, 2025 Effective: January 15, 2025 Page 8 MEMORANDUM TO: Mayor Gabriel and Council Members THROUGH: Terry Eubank, City Manager FROM: Kathy Romain, Senior Center Director DATE: January 7, 2025 SUBJECT: Ordinance 3447 - 2025 – NTS Emergency Preparedness Grant The State of Alaska, Division of Senior and Disabilities Services requested proposals from current Title III grantees in good standing to provide emergency planning and preparation for our agency to maintain the continuity of services to older Alaskans in our community in the event of an emergency. The Kenai Senior Center was eligible to apply for funding and was awarded a $44,921 for services offered beginning January 1, 2025 – June 30, 2025. These funds will be used to provide emergency food for seniors, supplies for Automated External Defibrillators, replacement first aid kits, and professional services to develop a site-specific emergency operation plan for seniors. This plan will not only complement the current City of Kenai Emergency Operations Plan, but will also possess comprehensive Emergency and Continuity of Operations Plan, Policies and Procedures that comply with the Older Americans Act. Introduction and Adoption in a Single Meeting Generally, Ordinances are introduced at one meeting and voted on at the subsequent meeting to provide public notice of the action at two separate meetings. KMC 1.15.070(d) as cited below, provides for introduction and passage of appropriating ordinances in a single meeting. KMC 1.15.070(d) No ordinance except an emergency ordinance or an ordinance making, repealing, transferring, or otherwise changing appropriations, may be finally passed on the same day that it is introduced. By unanimous consent of all Council Members present, such ordinances may be read a second time and then, by the required vote, be passed on the same day on which they are introduced. All persons present shall be given an opportunity to be heard before the vote on final passage. I respectfully request utilization of the provision in KMC 1.15.070(d) for introduction and passage of Ordinance 3447-2025 at the January 15 2025 meeting of the Kenai City Council to enable the City to utilize the funds prior to June 30, 2025. Your support of Ordinance 3447-2025 is greatly appreciated. Page 9 Sponsored by: Administration New Text Underlined; [DELETED TEXT BRACKETED] CITY OF KENAI RESOLUTION NO. 2025-01 A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO A RESTAURANT CONCESSION AGREEMENT FOR THE KENAI MUNICIPAL AIRPORT. WHEREAS, on October 17, 2024, the City requested proposals to lease the airport terminal restaurant for an initial period of three years beginning on March 1, 2025 through February 28, 2028; with an option of two successive one-year terms by mutual written consent of the Owner and Concessionaire; and, WHEREAS, two responsive proposals were received on December 5, 2024, and evaluated based on experience, qualifications, management and operations plan, DBE certification, and proposed monthly percentage of gross receipts; and, WHEREAS, the summary of proposal points received from the four evaluators are as follows: Name Score Debbie’s Food Services LLC 312 Consolidated Development and MGMT 240 ; and, WHEREAS, Debbie’s Food Services LLC submitted a responsible proposal for a restaurant concession at the Kenai Municipal Airport receiving the greatest number of points; and, WHEREAS, City Administration has determined that this proposal meets all requirements; and, WHEREAS, the Airport Commission at its regularly scheduled meeting of January 9, 2025 recommended approval. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA: Section 1. That the City Manager is authorized to enter into a restaurant concession agreement with Debbie’s Food Services LLC for the Kenai Municipal Airport for the period March 1, 2025 through February 28, 2028 with two one year extensions that may be authorized by the City Manager without further Council action. Section 2. That this Resolution takes effect immediately upon passage. PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, THIS 15TH DAY OF JANUARY, 2025. ___________________________________ Brian Gabriel Sr., Mayor ATTEST: ___________________________________ Michelle M. Saner, MMC, City Clerk Page 10 MEMORANDUM TO: Mayor Gabriel and Council Members THROUGH: Terry Eubank, City Manager FROM: Derek Ables, Airport Manager DATE: January 4, 2025 SUBJECT: Resolution No. 2025-01 - Authorizing the City Manager to Enter into a Restaurant Concession Agreement for the Kenai Municipal Airport On October 17, 2024, the airport released an RFP for the Restaurant Concession. The goal of the RFP is to provide convenient food service for travelers as well as community members that want to stop in for a meal. On December 5, 2025, two responsive proposals were received and scored: Debbie’s Food Services LLC and Consolidated Development and MGMT. Debbie’s Food Services LLC proposed to operate between the hours of 8:00 AM – 6:00 PM Monday through Saturday and 11:00 AM- 2:00 PM Sunday. Debbie’s Food Services is proposing to pay 12% of gross sales per month as well as $1,000 for the City’s maintenance of equipment. Your support for a Restaurant Concession with Debbie’s Food Services is respectfully requested. Attachments- Agreement Page 11 Restaurant Concession Agreement 1/10/2025 City _____ Page 1 of 29 Concessionaire_____ Concessionaire _____ CITY OF KENAI KENAI MUNICIPAL AIRPORT RESTAURANT CONCESSION AGREEMENT Debbie Adam, individually (Concessionaire), Debbie’s Food Services, LLC, and the CITY OF KENAI, a municipal corporation, organized and existing under the laws of the State of Alaska (City), 210 Fidalgo Avenue, Suite 200, Kenai, Alaska 99611, hereby enter into this contract for restaurant concession services at the Kenai Airport, the term of which is March 1, 2025 through February 28, 2028. INTRODUCTION A. The City owns and operates the Kenai Municipal Airport, located in Kenai, Alaska. B. In connection with the Airport, the City owns the Terminal. C. The City has determined that offering a Restaurant Concession Agreement by the competitive bid process is in the best interest of the City and the traveling public. D. The Concessionaire desires to operate the Restaurant Concession in the Terminal. E. The City solicited competitive bids for the Restaurant Concession, and the Concessionaire was the successful bidder. ARTICLE I: DEFINITIONS The following definitions apply for this Agreement: A. Agreement: This Agreement, together with: 1. Certified Activity Report form (CAR) (Exhibit A) 2. Drawing of Airport Restaurant Space 102/103/104/105/106 (Exhibit B); Page 12 Restaurant Concession Agreement 1/10/2025 City _____ Page 2 of 29 Concessionaire_____ Concessionaire _____ 3. List of city-owned equipment in the restaurant (Exhibit C); 4. Restaurant Safety & Cleaning List (Exhibit D); 5. Successful Proposal (Exhibit E): and 6. All future amendments or supplements executed by the parties to this Agreement. B. Airport: The real property and facilities of the Kenai Municipal Airport, 305 N. Willow, Kenai, Alaska, as they exist on the execution date of this Agreement, together with any future additions or expansions. C. Airport Manager: The City's designated manager at Kenai Municipal Airport acting directly or through a duly authorized representative. D. Certified Activity Report: A report that lists the Gross Sales generated by the Restaurant Concession during the calendar month for which payment is made. The format of the Certified Activity Report is specified in Exhibit A. E. Concessionaire: The successful bidder for this Restaurant Concession Agreement, who enters into this Agreement, or any other subsequent Concessionaire as provided under Article XXI (Assignment or Subletting) of this Agreement. F. Disadvantaged Business Enterprise (DBE): A business certified by the City of Kenai or the State of Alaska, as a disadvantaged business enterprise as defined in 49 CFR, Part 23. G. Entertainment Device: A mechanical or electronic device, video game, or similar item used for personal entertainment in a public place. H. Manager: That person described in Article VII and having authority to act for the Concessionaire. I. Premises: The floor space available to the Concessionaire for the uses authorized under this Agreement is as shown below (also see Exhibit B): The premises known as the restaurant area of the Kenai Municipal Terminal within the Northwest Quarter (NW ¼) of the Southeast Quarter (SE ¼), Section 32, Township 6 North, Range 11 West, Seward Meridian, in the Kenai Recording District, Third Judicial District, State of Alaska. J. Term: The period of time specified under Article II of this Agreement. K. Terminal: The City of Kenai passenger terminal building at the Airport. Page 13 Restaurant Concession Agreement 1/10/2025 City _____ Page 3 of 29 Concessionaire_____ Concessionaire _____ L. Vending Machine: A coin-operated device for selling nonalcoholic beverages or food items. ARTICLE II: TERM A. Term: This Agreement is effective on the date it is signed on behalf of the City. The City grants the Concessionaire the rights listed in Article III beginning at 12:01 a.m., March 1, 2025 and ending at 12:00 midnight on February 28, 2028. with an opportunity to extend for two successive one-year terms by mutual written consent of Owner and Concessionaire. B. Holding Over: If the Concessionaire holds over without a written renewal of this Agreement after it expires, the holding over does not operate as a renewal or extension of the rights granted under this Agreement, but only creates a month-to- month tenancy, regardless of any payment the City accepts. The Concessionaire's obligations to perform under this Agreement will continue until the City terminates the month-to-month tenancy. The City may terminate the holdover tenancy at any time by giving the Concessionaire at least 10 days' written notice. The monthly payment for any holdover period is the monthly rental fee. ARTICLE III: RIGHTS GRANTED, RESERVATIONS, AND PROHIBITIONS Subject to the rights and obligations under this Agreement, the City grants the Concessionaire the authority to exercise the following rights: A. Non-Exclusive Rights: The City grants the Concessionaire the following non- exclusive rights: 1. To prepare, serve, or sell food and beverage items, except vending machines. 2. To provide in-flight meal service for airline crews and passengers. 3. To provide delayed-flight meal service inside aircraft parked at the Terminal. 4. To prepare, serve, and sell food and nonalcoholic beverages to customers in the Airport Terminal or off the Airport. 5. To install and operate Entertainment Devices on the premises when approved in writing by the Airport Manager. Page 14 Restaurant Concession Agreement 1/10/2025 City _____ Page 4 of 29 Concessionaire_____ Concessionaire _____ B. General Rights: The City grants the Concessionaire the following general rights: 1. To ingress, egress, and occupy the premises by the Concessionaire, its officers, contractors, suppliers, service personnel, guests, patrons, and invitees, subject to the security rules of the Airport. 2. To construct and install fixtures, equipment, and other improvements necessary to operate the concession, subject to the prior written approval of the City (Article X of this Agreement). C. Reservations: The City reserves the following rights: 1. To authorize airlines to provide Restaurant service in airline VIP rooms. 2. To grant others any right or privilege not specifically and exclusively granted to the Concessionaire. 3. To allow airlines to provide complementary coffee and snacks during hours when food and beverage service provided under this agreement is not available. 4. The rights and privileges granted the Concessionaire under this Agreement is the only rights and privileges granted the Concessionaire. The Concessionaire has no easements, rights, or privileges, expressed or implied, other than those specifically granted under this Agreement. D. Prohibitions: This Agreement prohibits the Concessionaire from the following: 1. To provide any service or product not described in this Agreement without the prior written consent of the City. If a question or dispute arises concerning the sale of any service or product, the Concessionaire may submit a written request to the City asking for a review and decision concerning the dispute. The City will deliver a written decision to the Concessionaire, and the decision of the City is final. 2. To sell any item or service for which the City has granted exclusive concession rights to others. 3. To divert any business or cause or allow by its own actions any business to be diverted from the Airport. E. Hours/Days of Operation: The Concessionaire will be open for a minimum of 60 hours per week, 7 days per week, with the hours of operations outlined in their Page 15 Restaurant Concession Agreement 1/10/2025 City _____ Page 5 of 29 Concessionaire_____ Concessionaire _____ proposal and attached as exhibit E. The Airport Manager must approve changes to hours of operation, in writing. If the concessionaire requests to operate for fewer hours then the City shall have the option of advertising for proposals and negotiating a new contract and terminating the existing contract if it is in the best interest of the City. F. Emergency Closures: The City recognizes that emergencies may occur that are beyond the control of the concessionaire. If an emergency arises that requires an unexpected closure then the Concessionaire will notify the Airport Manager of the circumstances in writing. If excessive closures occur, the City shall have the option of terminating this contract. G. Closure for Repairs: The parties recognize that major repairs of the building and city owned equipment may occur during the life of this contract. The City reserves the right to cause interruptions to the utilities and other amenities as necessary to conduct normal repairs. If such interruptions are minimal and notification of such work is provided the concessionaire then the City is not held liable for lost revenue. ARTICLE IV: PREMISES The City will deliver the premises to the Concessionaire at 12:01 a.m. on March 1, 2025. The Concessionaire accepts the premises in its then-present condition and as is. The Concessionaire acknowledges that the City's obligation is limited to making the premises available to the Concessionaire for its use. ARTICLE V: FEES AND PAYMENTS A. Monthly Percentage of Gross Receipts: For the rights and privileges granted under this Agreement, the Concessionaire will pay the City a monthly percentage of gross receipts of 12% plus applicable sales tax. The percent required to be paid shall be paid for each calendar month during the term of this Agreement and shall be due and payable on the tenth (10th) day of the calendar month succeeding the month for which the payment is applicable. Concessionaire shall provide a Certified Activity Report (CAR) for each month of the preceding month for the City’s audit purposes to determine compliance with this requirement. The Concessionaire shall submit each CAR in the format shown in Exhibit A. The CAR shall be submitted to the Airport Manager’s office at the Airport. Page 16 Restaurant Concession Agreement 1/10/2025 City _____ Page 6 of 29 Concessionaire_____ Concessionaire _____ Percentage payment payable to the City by the Concessionaire under this Agreement shall be owned by the City at the time of each customer transaction and will be held in trust by the Concessionaire while the funds are in Concessionaire’s custody and control. The Concessionaire is responsible for these fees until delivered to the City. If any fees payable to the City are lost, stolen, or otherwise unlawfully removed from the custody and control of the Concessionaire, the Concessionaire remains responsible to the City for the revenue. 1. Gross sales numbers are confidential to the extent allowed by law. 2. Payments must be submitted to City of Kenai, Finance Department, 210 Fidalgo, Kenai, AK 99611. 3. The Concessionaire will make its payments free from any claim, demand, setoff, or counterclaim of any kind against the City, and will make its payments in cash or by check, bank draft, or money order payable to the City of Kenai. B. Utilities: City shall pay for garbage removal and electrical utilities including heat and normal air conditioning during the operating hours of the terminal. The City shall pay for water and sewer. All other utilities and services including gas, telephone communication, internet, cable and other utilities and services incident to the Concessionaire’s business, shall be operated and maintained at the Concessionaire’s sole expense. C. Catering: Concessionaire may provide catering services to private aircraft as well as off-premises as part of the restaurant function; however, all catering sales are also subject to the same fees as described above. Catering service is not exclusive to the restaurant concession. D. Waiver of Monthly Rental: 1. The City will waive the monthly percentage payment if any of the following events occur: a. Any event, not the fault of the Concessionaire that so damages the Terminal, or city owned equipment, and prevents the normal operation of the Concessionaire's business for more than 30 consecutive days. If the normal operation of the Concessionaire's business is prevented for more than 30 consecutive days, this waiver is effective from the first day following the period of 30 consecutive days and will continue until normal operations can resume. Page 17 Restaurant Concession Agreement 1/10/2025 City _____ Page 7 of 29 Concessionaire_____ Concessionaire _____ b. Complete closure of the Airport to the commercial air transport of passengers for more than 30 consecutive days. If complete closure of the Airport exceeds 30 consecutive days, this waiver will be effective from the first day following the period of 30 consecutive days and will continue until the Airport is reopened to the commercial air transport of passengers. 2. For the purposes of this Section, if the waiver period does not fall on the first or last day of the month, the minimum rent may be prorated on a daily basis to determine the Concessionaire's correct monthly fee. 3. At its discretion, the City will either credit any overpayment resulting from a waiver toward future payments due the City or refund the overpayment to the Concessionaire. E. Fees Vest in the City: Whether for cash or credit, the fees due the City for the services the Concessionaire is authorized to provide under this Agreement immediately vest in and become the property of the City. The Concessionaire is responsible for those fees until delivered to the City. F. Unpaid Fees: Any rent, charge, fee, or other consideration due but unpaid at the expiration or voluntary or involuntary termination or cancellation of this Agreement is a charge against the Concessionaire and its property, real or personal, and the City has any lien rights allowed by law. Either the City or its authorized agent may provide enforcement. G. Security Deposit: The successful proposer will be required to provide a security deposit or bond for the same in the amount of $3,000.00. This deposit or bond will be used by the City to remedy any late payments, property damage, or other costs incurred due to the failure of the proposer to comply with the contract terms and otherwise will be held until and if the premises is vacated by the successful proposer in full compliance with all agreement terms. The security deposit or bond must be provided to the City prior to the execution of the Restaurant Concession Agreement. H. Closure Fees: Concessionaire shall be open a minimum of 60 hours per week, 7 days per week. The City may require the Concessionaire to pay a penalty of $200 per week for any week the Concessionaire is not open a minimum 60-hours, 7 days per week unless the City authorizes in writing a reduction of hours for that week. This penalty will be in addition to normal fees due the City under this concession agreement I. Maintenance Fee: Concessionaire shall pay a $1,000 monthly maintenance fee to the city for the maintenance, repair, and replacement of city owned equipment. Page 18 Restaurant Concession Agreement 1/10/2025 City _____ Page 8 of 29 Concessionaire_____ Concessionaire _____ ARTICLE VI: DISADVANTAGED BUSINESS ENTERPRISE PARTICIPATION DISADVANTAGED BUSINESS ENTERPRISES (DBE’S): The City of Kenai’s policy is to ensure that DBE’s have the maximum opportunity to participate in the performance of Airport concession contracts. (a) Concessionaire’s obligation: The Concessionaire will ensure that DBE’s have the maximum opportunity to participate in the performance of this agreement. This agreement is subject to the requirements of the United State Department of Transportation’s regulations, 49 CFR, Part 23, Subpart F. The Concessionaire Agrees that it will not discriminate against any business owner because of the owner’s race, color, national origin, or sex in connection with the award or performance of any concession agreement covered by 49 CFR, Part 23, Subpart F. The Concessionaire agrees to include the above statements in any subsequent concession arrangements that it enters and cause those businesses to similarly include the statements in further agreements. The Concessionaire will comply with all applicable laws and regulations regarding the fair and equitable treatment of DBEs now in effect or which may subsequently take effect during this Agreement. The Concessionaire will include a provision to this effect in any subcontract or other arrangement for DBE participation entered into under this Agreement. ARTICLE VII: PERSONNEL The Concessionaire will maintain an adequate staff with the experience necessary to meet the provisions of this Agreement. A. Manager: The Concessionaire will select and properly train a Manager responsible for the general day-to-day operations under this Agreement. The Manager must reside in the Kenai area and be ordinarily available during regular business hours. At all times during the Manager's absence, a responsible subordinate must be in charge and available. B. Other Personnel: The Concessionaire's personnel will meet the standards set forth in this Agreement and will conduct the Concessionaire's operations in accordance with the standards set forth in Article IX of this Agreement. Page 19 Restaurant Concession Agreement 1/10/2025 City _____ Page 9 of 29 Concessionaire_____ Concessionaire _____ ARTICLE VIII: OWNERSHIP OF EQUIPMENT AND IMPROVEMENTS A. City-owned Equipment: The City holds title to certain restaurant equipment that is located on the premises and is listed on Exhibit C. B. Concessionaire-owned Equipment 1. Title to all Concessionaire-owned personal property, trade fixtures, equipment, furniture, vending machines, and entertainment devices remains vested in the Concessionaire. 2. Entertainment Devices: The City will approve the locations, maximum number, and kinds of entertainment devices it will allow on the premises. The Concessionaire will relocate or remove any Entertainment Device at its sole expense when requested to do so by the City. C. Ownership of Permanent Improvements On expiration, cancellation, or termination of this Agreement, title to any structural or other improvements that the Concessionaire cannot, in the City's determination, remove without damage to the premises vests in the City. These improvements include interior walls, ceilings, carpeting, finished flooring, electrical wiring, air- conditioning ducts and equipment, and all interior decorations and finishing erected or installed by the Concessionaire. ARTICLE IX: SERVICE AND OPERATION The Concessionaire's operation under this Agreement is a service to terminal employees, the traveling public and other users of the Airport. The Concessionaire will operate its Concession in accordance with the highest standards and practices of the food and beverage industry. The Concessionaire will take all reasonable measures to maintain, develop, and increase its business within the Terminal. Accordingly, the Concessionaire will provide service in a first-class, businesslike, efficient, courteous, accommodating manner and will comply with the following: A. Service Quality: The Concessionaire will provide terminal employees, the traveling public and other users of the Airport with high-quality service and products. B. Orderly Operation: The Concessionaire will conduct all business in a quiet, orderly, and courteous manner, so as not to annoy, disturb, or offend customers, patrons, or tenants of the Airport. Page 20 Restaurant Concession Agreement 1/10/2025 City _____ Page 10 of 29 Concessionaire_____ Concessionaire _____ C. Health Standards and Facilities' Cleanliness 1. The Concessionaire will comply with all established health standards as monitored by the local governmental health department. 2. Within five (5) days of any health standards inspection, the Concessionaire will provide the City with a copy of the inspection report. 3. The Concessionaire will have an ongoing cleaning program for both the public and non-public areas within the premises. The program will include cleaning of carpets, floors, equipment, trade fixtures, furniture, entertainment devices, vents, and service areas. D. Standard of Conduct for Employees: The Concessionaire will maintain a standard of conduct for its employees that include the following: 1. Employees must be well groomed and maintain a pleasant attitude toward the public. 2. Employees may not display their grievances in public, use improper language or conduct, or drink any alcoholic beverage while on duty or in uniform. E. Janitorial and Cleaning Services: The Concessionaire will provide, at its own expense, the day-to-day janitorial and cleaning services and supplies necessary to maintain the premises except for those services provided by the City under Article XI of this Agreement. The Concessionaire will maintain the premises in a clean, neat, and sanitary condition. F. Trash, Garbage, and Refuse: The Concessionaire will provide for the adequate sanitary handling and removal of all trash, garbage, and other refuse caused as a result of the Concessionaire's operations. The Concessionaire will coordinate a schedule and procedure of trash removal with the City. The Concessionaire will provide and use suitably covered or sealed receptacles for all garbage, trash, and other refuse from its operations inside the Terminal. G. Security: The Concessionaire will adhere to all applicable responsibilities of the federal airport security program set out in Federal Aviation Regulations Part 107 and the Airport Master Security Program. The Concessionaire will procure any required identification badges necessary to access the premises or the Concessionaire's operations authorized under this Agreement. Any fine that results from a violation of the federal airport security program by the Concessionaire, its agents, officers, suppliers, sub lessees, vendors, guests, customers, or employees, whether on or off the premises, that is found by the Page 21 Restaurant Concession Agreement 1/10/2025 City _____ Page 11 of 29 Concessionaire_____ Concessionaire _____ Federal Aviation Administration or the City to be the fault of the Concessionaire will be the sole responsibility of the Concessionaire. If the City pays any such fine to meet the Federal Aviation Administration deadlines, the Concessionaire will reimburse the City within 30 days after written notice by the City. The Concessionaire will coordinate any Airport security matter with the City. H. Smoking: Neither the Concessionaire, employees, or customers may smoke inside or outside the Terminal except in designated smoking areas. I. Complaints, Questions, or Concerns: The City will forward to the Concessionaire for response any complaints, questions, or concerns regarding the Concessionaire's operations. The City reserves the right to address and resolve any problems arising out of the Concessionaire's operations. J. Signs: The Concessionaire may, after consent by the Airport Manager, install signs at its premises identifying its business. The Concessionaire will request the City’s advance written approval through the City’s building permit process (Article X, Section B of this Agreement) before installation of any signage. The City will approve or disapprove the names selected for the restaurant. ARTICLE X: MAINTENANCE AND CONSTRUCTION ON THE PREMISES A. Maintenance 1. The Concessionaire will, at its sole expense: a. Be responsible for all routine care, and cleaning of all City owned equipment. Pay a $1000 monthly maintenance fee to the city for the repair, maintenance, and replacement of city owned equipment. Be responsible for all repairs/replacement costs associated with Concessionaire owned equipment. A Restaurant Safety & upkeep List, Exhibit D, will be strictly monitored and enforced by the City. b. Do or cause to be done without delay all those things which in the determination of the City are necessary or desirable in the interest of safety or to maintain the premises, furniture, trade fixtures, equipment, and Entertainment Devises in good repair and appearance. c. Pay for damage to the facilities of any other Airport tenant or the City caused by the Concessionaire's lack of adequate maintenance of any equipment, fixture, or system installed by the Concessionaire. Page 22 Restaurant Concession Agreement 1/10/2025 City _____ Page 12 of 29 Concessionaire_____ Concessionaire _____ 2. The City may require the Concessionaire to perform necessary repairs to the premises, furniture, trade fixtures, equipment, and entertainment devices at the Concessionaire's own expense. 3. If, after 30 days following notice, or in shorter periods if an emergency exists, the Concessionaire fails or refuses to perform any action required by this Agreement, the City has the right, but not the obligation, to perform any or all actions required by this Agreement at the sole expense of the Concessionaire. The City will not take action if the Concessionaire begins and continues expeditious action to perform any action required by this Agreement that cannot be reasonably completed within 30 days. If the City performs any action required of the Concessionaire, the Concessionaire will reimburse the City within 30 days from the date of billing. 4. Concessionaire will be responsible to have the hood system, including all fire protection, professionally cleaned and inspected at the Concessionaire’s expense, 3 times per year. A report will be provided to the Airport Administration office. B. Terminal Building Permit Process: 1. The Concessionaire may not make repairs or alter the premises without first obtaining the City's prior written consent through the building permit process. The Concessionaire will complete a Terminal Building Permit Application form obtained from the City. Repairing and altering the premises include the following: a. Installation, maintenance, repair, or removal of trade fixtures, equipment, entertainment devices, locks, antennae, counters, shelving, signs, posters, telephone lines, data circuits, floor coverings, wall coverings, painting, electrical, plumbing, and refrigeration work; and b. Any other repair or alteration that the City deems necessary to be approved through the building permit process. 2. The City may withhold its approval if the Concessionaire is in violation of any requirement under this Agreement. 3. The Concessionaire will make all repairs and alterations to the premises at its own expense. The City has the right to approve the final repair or alteration. Page 23 Restaurant Concession Agreement 1/10/2025 City _____ Page 13 of 29 Concessionaire_____ Concessionaire _____ C. General Construction Requirements 1. Any alteration, repair, construction, or improvement performed by the Concessionaire will be neat, presentable, and compatible with the architecture of the Terminal, as determined by the City, and performed at no cost to the City. 2. The Concessionaire will deliver detailed as built drawings to the City within 30 days after completion of any permanent improvement. The as built drawings must show the location and dimensions of any permanent improvement made by the Concessionaire. ARTICLE XI: CITY SERVICES A. City Services 1. The City will perform the following services: a. Maintain the structure of the Terminal, the roof, and exterior walls. b. Agrees to pay for electricity consumed on the Premises. c. Wash the outside of all exterior Terminal windows as well as clean and maintain the public areas in the Terminal. d. Maintain the Terminal’s existing and future utility systems in good condition and repair. Utility systems include systems to supply heat, electricity, water, sewage disposal, fire alarm, fire protection, sprinkler, air conditioning, and telecommunications services. The City has the right to maintain lines, pipes, mains, wire, conduits, and equipment connected with or appurtenant to any system. However, the City may refuse to maintain any system installed by the Concessionaire and may charge the Concessionaire for any repair necessary due to negligence by the Concessionaire during any such installation or as the result of any such installation. 2. The City will invoice the Concessionaire and the Concessionaire will pay for any extraordinary lighting, power, utility bills, or cleaning services used by the Concessionaire that, in the determination of the City, are beyond the scope of normal services provided by the City. B. Hold Harmless: The Concessionaire will waive any claim and hold the City harmless for damages from any failure or interruption of utility or other service Page 24 Restaurant Concession Agreement 1/10/2025 City _____ Page 14 of 29 Concessionaire_____ Concessionaire _____ furnished by the City, including failure or interruption of electrical energy, space heating or cooling, or any public or passenger convenience. In addition, the City may make any repair or alteration necessary for the proper functioning of the Terminal without liability to the Concessionaire for any damages. ARTICLE XII: CITY’S RIGHTS OF INSPECTION AND ACCESS A. Inspection: The City, by its officers, employees, agents, representatives, and contractors, may at any reasonable time enter the premises to inspect or observe the Concessionaire’s performance of its obligations under this Agreement, or to take any action that the City is obligated to take under this Agreement or otherwise. The Concessionaire will neither claim nor does the City allow an abatement of fees if the City exercises this right. Except in an emergency, the City will coordinate all inspections with the Concessionaire to minimize interference with the Concessionaire’s activity on the premises. B. Access: 1. The Concessionaire will assure the City of emergency access to the premises by providing emergency telephone numbers by which the Concessionaire or the Concessionaire's Manager may be reached on a 24-hour basis. 2. Without limiting the generality of the foregoing, the City, by its officers, employees, agents, representatives, and contractors, has the right to maintain the existing and future utility systems or portions of them on the premises as listed in Article XIII of this Agreement. The City has the right to enter the premises at any reasonable time to make repairs, alterations, or replacements that are, in the determination of the City, necessary or advisable, and, from time to time, to construct or install over, in, or through the premise’s new lines, pipes, mains, wires, conduits, and equipment. Any repair, alteration, replacement, or construction will not unreasonably interfere with the use of the premises by the Concessionaire, and nothing in this Article may be construed to relieve the Concessionaire of any obligation to maintain the premises and improvements. 3. At any time during ordinary business hours within the 12 months preceding expiration of this Agreement, the City has the right to enter the premises to measure, photograph, show, and view all parts of the premises. Page 25 Restaurant Concession Agreement 1/10/2025 City _____ Page 15 of 29 Concessionaire_____ Concessionaire _____ ARTICLE XIII: ADDITION OR REDUCTION IN SPACE If the Concessionaire requests additional terminal space and the City determines that suitable space is available and needed, the City may lease the additional space subject to the requirements of law concerning leasing of Airport Terminal space. ARTICLE XIV: CITY-DIRECTED RELOCATION The Concessionaire acknowledges that the City may require the relocation of the premises, in whole or in part, if the City determines that relocation is necessary to meet the needs of the traveling public or the City. If the City requires relocation of the premises, the following applies: A. City's Responsibilities: The City, at its sole expense, will provide the new space with interior permanent improvements including floors, ceiling, carpeting, lighting, electricity, wall finishes, heating and cooling, ventilation, and permanent fixtures similar to those in the premises. B. Concessionaire's Responsibilities 1. The Concessionaire, at its sole expense, will relocate all nonpermanent fixtures, furnishings, and equipment from the premises; provide any additional fixtures, furnishings, and equipment that the Concessionaire finds necessary or desirable to fully use the new lease space; and vacate and surrender the former lease space to the City when the new space is completed. Concessionaire will continue to be liable for rental fees and payments as provided in Article V. 2. The City and the Concessionaire will perform their respective obligations in an expeditious manner, excluding any delay that is beyond the control of either party. The new lease space will have a floor area similar in size to the area being vacated by the Concessionaire. The City will make every reasonable effort to ensure that the new lease space will provide access and exposure to passenger traffic similar to that of the former lease space. However, the City will not be responsible for any financial losses that the Concessionaire may incur due to relocation under this Article unless the losses are the result of a breach by the City of its obligations under this Article. 3. The Concessionaire is responsible to maintain an account and all costs for the natural gas utility for the restaurant/café. Page 26 Restaurant Concession Agreement 1/10/2025 City _____ Page 16 of 29 Concessionaire_____ Concessionaire _____ ARTICLE XV: LAWS AND TAXES This Agreement is subject to all City of Kenai laws and regulations, including those relating to leasing facilities and granting privileges at city airports. A. Laws 1. At no expense to the City, the Concessionaire will comply with all federal, City, and local laws, ordinances, regulations, and Airport rules that are either now or in the future in force that may apply to the business authorized under this Agreement, or to the use, care, operation, maintenance, and protection of the Airport, including matters of health, safety, sanitation, and pollution. The City is neither liable to the Concessionaire for any diminution or deprivation of the Concessionaire's rights due to the exercise of any authority, nor is the Concessionaire entitled to terminate the whole or any portion of this Agreement by reason of the City's exercise of any authority. 2. The Concessionaire will comply with all City and federal regulations governing hazardous substances, including hazardous wastes, and will comply with all instructions of the City with regard to environmental concerns and requirements, regardless of whether based on specific law, regulation, or order of any governmental authority. In addition, the Concessionaire assumes responsibility for any spill of oil, oil-based substance, or hazardous substance attributable to its operation under this Agreement. With respect to any such occurrence, the Concessionaire will indemnify, defend, save, and hold the City and its employees harmless from any loss, claim, suit, or judgment. 3. The Concessionaire will properly handle its spills of hazardous substances. The Concessionaire will immediately notify the City of any spill that occurs on the Airport, as well as the action taken, while performing under this Agreement. The Concessionaire will forward copies of any written spill reports and reports regarding action taken to the City as soon as they are available. B. Taxes: The Concessionaire will obtain all necessary licenses, permits, pay all taxes and special assessments lawfully imposed on its business, and pay any other fee or charge assessed under any applicable public statute, regulation, or ordinance. Page 27 Restaurant Concession Agreement 1/10/2025 City _____ Page 17 of 29 Concessionaire_____ Concessionaire _____ C. Disputes: In any dispute between the parties, the laws of the State of Alaska will govern and any lawsuit must be brought before the courts of the State of Alaska. D. Claims: Concessionaire will notify the City of any claim, demand, or lawsuit arising out of the rights granted to the Concessionaire under this Agreement. At the City's request, the Concessionaire will cooperate and assist in the investigation and litigation of any claim, demand, or lawsuit that affects the rights granted the Concessionaire under this Agreement. ARTICLE XVI: DEFENSE OR ENFORCEMENT OF AGREEMENT The Concessionaire will pay all reasonable actual expenses, costs, and attorney fees the City may incur, with or without formal action, to enforce, defend, or protect this Agreement or the City's rights under this Agreement, including any expense incurred with respect to environmental compliance, bankruptcy or any proceeding that involves the Concessionaire, the Agreement, the premises, improvements, or property on the premises. The Concessionaire will make payment within 30 days of the date of each notice from the City of any amounts payable under this Article. Any amount not timely paid under this Article will constitute a default of the Agreement and will accrue interest from the date of the notice as provided in Article V of this Agreement. ARTICLE XVII: INDEMNIFICATION AND INSURANCE A. Indemnification 1. The Concessionaire will indemnify, defend, and hold the City, its agents, officers, and employees harmless from any liability, action, claim, suit, or loss for property damage or personal injury of whatever kind resulting from or arising out of any act or omission by the Concessionaire or the Concessionaire's agents, employees, or clients or arising from or connected with the Concessionaire's rights and privileges granted under this Agreement. 2. In any litigation brought by a third party against the City or the Concessionaire that specifically challenges the rights granted in Article III, the Concessionaire would assume the responsibility to defend the City and the Concessionaire unless the City elects to defend itself. The City will assist in the defense of the rights granted. The City is not required to indemnify the Concessionaire for any attorney fees the Concessionaire incurs to defend the City. Page 28 Restaurant Concession Agreement 1/10/2025 City _____ Page 18 of 29 Concessionaire_____ Concessionaire _____ B. Insurance 1. The Concessionaire will, throughout the term of this Agreement and at its own expense, secure and keep in force adequate insurance, as stated below, to protect the City and the Concessionaire. Where specific limits are stated they are the minimum acceptable limits. If the Concessionaire's insurance policy contains higher limits, the City is entitled to coverage to the extent of the higher limits. a. Comprehensive general liability insurance with coverage limits not less than ONE MILLION DOLLARS ($1,000,000) combined single limit per occurrence where generally applicable, including in-Terminal operations, independent contractors, products, and completed operations, broad-form property damage, blanket contractual, and personal injury endorsements. b. Worker's Compensation insurance with coverage for all employees engaged in work under this Agreement as required by AS 23.30.045. The Concessionaire is responsible for Worker's Compensation insurance for any subcontractor who directly or indirectly provides services under this Agreement. c. Comprehensive automobile liability insurance covering all owned, hired, and non-owned vehicles with coverage limits not less than $250,000 combined single limit per occurrence. 2. All insurance required by this Article must meet the following requirements: a. For comprehensive general liability insurance, name the City additionally insured. b. For worker's compensation insurance, general liability and automobile liability insurance include a waiver of subrogation so that the insurer waives all rights of subrogation against the City for payments made under the policy. c. Provide the City notification at least 20 days before any termination, cancellation, or material change in insurance coverage. d. All policies will be by a company/corporation currently rated “A-“or better by A.M. Best. Page 29 Restaurant Concession Agreement 1/10/2025 City _____ Page 19 of 29 Concessionaire_____ Concessionaire _____ C. Evidence of Insurance Coverage 1. The Concessionaire will submit to the City proof of continuous insurance coverage in the form of insurance policies, certificates, endorsements, or a combination thereof, and signed by a person authorized by the insurer to bind coverage on its behalf. 2. Evidence of insurance coverage must be submitted to the City by March 1, 2025. The effective date of the insurance will be no later than March 1, 2025. D. Obligation: The indemnification and insurance-coverage requirements stated in Sections A and B above do not relieve the Concessionaire of any other obligation under this Agreement. E. Increase or Revision: The City may increase the amount or revise the type of required insurance on written demand without requiring amendment to this Agreement. The City will base any increase or revision on reasonable and justifiable grounds. Within two weeks of the written demand, the Concessionaire will submit to the City evidence of insurance coverage that meets the requirements of the City. ARTICLE XVIII: CANCELLATION BY CITY A. Breach of Agreement 1. The City may cancel this Agreement and recover possession of the premises by giving the Concessionaire 30 days' advance written notice from the postmark date of the written notice if any of the following events occur and the breach is not cured within the above-specified 30 days: a. The Concessionaire fails to pay when due any rent, fee, penalty, or other charge specified under this Agreement. b. A check for any payment to the City is returned for insufficient funds. c. The Concessionaire uses the premises for purposes not authorized under this Agreement. d. A petition in bankruptcy is filed by or against the Concessionaire. e. A court enters a judgment of insolvency against the Concessionaire. Page 30 Restaurant Concession Agreement 1/10/2025 City _____ Page 20 of 29 Concessionaire_____ Concessionaire _____ f. A trustee or receiver is appointed for the Concessionaire's assets in a proceeding brought by or against the Concessionaire. g. A lien is filed against the premises because of any act or omission of the Concessionaire and the lien is not removed, enjoined, or a bond of satisfaction of the lien is not posted within 60 days. h. The Concessionaire fails to operate the business authorized under this Agreement for a period of more than seven consecutive calendar days without the City's prior written approval. i. The cessation or deterioration of any service for any period, which, in the determination of the City, materially and adversely affects the service the Concessionaire, is required to perform under this Agreement. j. The Concessionaire fails to perform any provision or covenant under this Agreement. 2. In the case of a breach, which is not reasonably curable within 30 days, a cancellation notice under this Article may be stayed by the City if the Concessionaire begins and continues expeditious action to cure the breach within the 30-day notice period. The determination of "expeditious action" and "not reasonably curable" is at the City's sole discretion. B. City's Right of Reentry: As an additional remedy, on giving written notice of cancellation or termination, the City may reenter any part of the premises on the effective date of cancellation or termination without further notice of any kind, remove any persons or property, and regain and resume possession with or without the institution of summary or legal proceedings or otherwise. Any reentry, however, will not in any manner affect, alter, or diminish any obligation of the Concessionaire under this Agreement. C. Additional Rights of the City 1. On termination or cancellation of this Agreement or on reentry, the City may regain or resume possession of the premises, may occupy the premises, and may permit any person, firm, or corporation to enter on and use the premises. Others may occupy any part of the premises or the entire premises or a part of the premises together with other space for the time remaining under this Agreement, and on terms and conditions the same as or different than those set forth under this Agreement. Page 31 Restaurant Concession Agreement 1/10/2025 City _____ Page 21 of 29 Concessionaire_____ Concessionaire _____ 2. The City also has the right to repair or to make any structural or other change in the premises that is necessary, in the City's sole judgment, to maintain the suitability of the premises for the uses and purposes similar to those granted under this Agreement without affecting, altering, or diminishing the obligations of the Concessionaire under this Agreement. The City will charge, and the Concessionaire will pay to the City within 30 days of billing, the cost of these repairs. D. Survival of Concessionaire's Obligations: 1. If the City cancels or terminates this Agreement, all of the Concessionaire's obligations under this Agreement will survive in full force for the entire term of this Agreement. Subject to the City's obligation to mitigate damages, the fees and charges become due and payable to the City to the same extent, at the same time, and in the same manner as if no termination or cancellation had occurred. The City may maintain separate actions to recover any monies then due, or at its option and at any time, may sue to recover the full deficiency. 2. The amount of damages for the time subsequent to termination or cancellation will be the sum of the following: a. Title to all improvements as provided in Article IX, Section C of this Agreement. b. The total monthly rental obligation that would have been paid by the Concessionaire during the balance of the Term of this Agreement if no termination or cancellation had occurred. However, the amount will be offset by any fees or charges received by the City from a succeeding concessionaire. E. Waiver of Redemption and Damages 1. The Concessionaire waives any right of redemption granted by or under any present or future law or statute if the Concessionaire is dispossessed for any cause, or if the City obtains or retains possession of the premises in any lawful manner. 2. The Concessionaire acknowledges that if it is necessary for the City to gain possession of the premises, the total amount of damages to which the Concessionaire is entitled is the sum of ONE DOLLAR ($1.00). The Concessionaire also acknowledges that this provision may be filed in any action as its stipulation fixing the amount of damages to which it is entitled. Page 32 Restaurant Concession Agreement 1/10/2025 City _____ Page 22 of 29 Concessionaire_____ Concessionaire _____ F. Surrender of Possession 1. The Concessionaire will yield possession of the premises to the City on the date of the termination, cancellation, or normal expiration of this Agreement promptly, peaceably, quietly, and in as good order and condition as the same now or later improved by the Concessionaire or the City, reasonable use and wear-and-tear accepted. 2. The Concessionaire will be allowed a maximum of three calendar days after the effective date of the expiration of this Agreement to remove all of its personal property, equipment, furniture, trade fixtures, and Entertainment Devices from the premises and from the Terminal subject to the provisions of Article VIII, Section C of this Agreement. The Concessionaire and the City agree, as part of the consideration for this Agreement, that all property remaining on the premises after these three calendar days will become the sole property of the City, with full title vested in the City, and the City may remove, modify, sell, or destroy the property as it sees fit. The Concessionaire will reimburse the City for any cost the City incurs in removing and disposing of the property. ARTICLE XIX: CANCELLATION BY CONCESSIONAIRE The Concessionaire may cancel this Agreement by mutual agreement of the City or giving the City advance written notice of ten (10) days if any of the following events occur: A. The permanent abandonment of the Airport by all passenger airlines or the removal of all passenger airline service from the Airport for a period of at least 90 consecutive days. B. The lawful assumption by the United States government, or its authorized agent, of the operation, control, or use of the Airport, or any substantial part of the Airport, that restricts the Concessionaire from operating its business under this Agreement for a period of at least 90 consecutive days. C. A court of competent jurisdiction issues an injunction that prevents or restrains the use of the Airport by all airlines provided the injunction remains in force for at least 90 consecutive days. Page 33 Restaurant Concession Agreement 1/10/2025 City _____ Page 23 of 29 Concessionaire_____ Concessionaire _____ ARTICLE XX: CANCELLATION BY CONCESSIONAIRE Subsequent Agreement Award: The Concessionaire acknowledges that on the expiration, cancellation, or termination of this Agreement, the City may award any subsequent concession agreement by any legal means then available to the City. ARTICLE XXI: ASSIGNMENT OR SUBLETTING A, City's Consent: The Concessionaire will not assign this Agreement or any interest, and will not sublet the premises or any part thereof, or any right or privilege appurtenant thereto, or suffer any other person, agents and employees of the Concessionaire excepted, to occupy or use the premises or any portion thereof without first obtaining the written consent from the City. A consent by the City to one assignment, subletting, occupancy, or use by another party will not be deemed to be a consent to any subsequent assignment, subletting, occupancy, or use by another person or entity. Any such assignment, subletting, occupancy, or use by another person or entity without such consent by the City will be void and will, at the option of the City, terminate this Agreement. This Agreement will not, nor will any interest, be assignable as to the interest of the Concessionaire by operation of law without the written consent of the City. The City agrees that it will not unreasonably withhold its consent required hereunder. B. Approval Process: The Concessionaire will submit to the City copies of any proposed assignment, encumbrance, or sublease bearing the original notarized signatures of all parties. All covenants and provisions in this Agreement extend to and bind the legal representatives, successors, and assigns of the parties. C. Merger, Consolidation, or Reorganization: 1. The City will not unreasonably withhold its consent to an assignment of this Agreement by the Concessionaire to a corporation that results from a merger, consolidation, or reorganization of the Concessionaire to a corporation that purchases all or substantially all of the assets of the Concessionaire or to any corporation that controls or is controlled by or is under common control with the Concessionaire. 2. For purposes of this Section, "control" of any corporation is deemed vested in the person or persons owning more than 50 percent of the voting power for electing the board of directors of the corporation. Page 34 Restaurant Concession Agreement 1/10/2025 City _____ Page 24 of 29 Concessionaire_____ Concessionaire _____ ARTICLE XXII: GENERAL COVENANTS A. Execution by City: This Agreement is not effective until signed by the City Manager. B. Approval by City: The City may not unreasonably withhold any approval required under this Agreement. C. Notices: Any notice required under this Agreement must be hand delivered, sent by certified mail or by electronic transmission in such a way as to confirm receipt to the appropriate party, or delivered by a reliable overnight delivery service to the appropriate party at the address set forth on page one of this Agreement or to any other address that the parties subsequently designate in writing. All notice periods begin on the date the notice is mailed. D. Modification: The Concessionaire acknowledges that the City may make any modification to this Agreement necessary to meet the revised requirements of federal or City grants, to operate the Airport, or to conform to the requirements of any revenue bond covenant to which the City of Kenai is a party and may do so without formal amendment. However, a modification may neither reduce the rights or privileges granted the Concessionaire under this Agreement nor cause the Concessionaire financial loss. E. Interrelationship of Provisions: All provisions of this Agreement and the associated proposal documents are essential parts of this Agreement and are intended to be cooperative, to provide for the use of the Airport, and to describe the respective rights and obligations of the parties to this Agreement. In the event of any irreconcilable conflict between the Agreement and the incorporated proposal of the Concessionaire, the provisions of Agreement will prevail. Each party will fully perform all provisions of this Agreement and the associated proposal documents. F. Validity of Parts: If any part of this Agreement is declared invalid by a court of competent jurisdiction, the remaining parts continue in full force. G. Radio Interference: At the City's request, the Concessionaire will discontinue the use of any machine or device that interferes with any government-operated transmitter, receiver, or navigation aid until the cause of the interference is eliminated. H. Discrimination: The Concessionaire may not discriminate on the grounds of race, color, religion, national origin, ancestry, age, or sex against any patron, employee, applicant for employment, or other person or group of persons in any manner Page 35 Restaurant Concession Agreement 1/10/2025 City _____ Page 25 of 29 Concessionaire_____ Concessionaire _____ prohibited by federal or City law. The Concessionaire recognizes the right of the City to take any action necessary to enforce this covenant, including actions required by any federal or City law. I. Nondiscrimination: The Concessionaire will undertake a nondiscrimination program required by 14 CFR, Part 152, Subpart E, to ensure that no person will be excluded from participating in any employment activity covered by 14 CFR, Part 152, Subpart E, on the grounds of race, creed, color, national origin, or sex. The Concessionaire may not exclude any person on these grounds from participating in or receiving the services or benefits of any program or activity covered by the Subpart. The Concessionaire further understands that it will require its covered sub organizations to provide assurances to the City that they will also undertake nondiscrimination programs and require assurances from their sub organizations, as required by 14 CFR, Part 152, Subpart E. J. National Emergency: If the federal government declares a national emergency, the Concessionaire may not hold the City liable for its inability to perform any part of this Agreement resulting from the national emergency. K. Vacation: At the expiration, cancellation, or termination of this Agreement, the Concessionaire must promptly, peaceably, and quietly vacate the premises, remove all personal property, and return possession to the City. The premises must be left in a clean, neat, and presentable condition, except for reasonable wear and tear, to the satisfaction of the City. L. No Waiver: The City's failure to insist in any one or more instances on the strict performance by the Concessionaire of any provision in this Agreement is not a waiver nor relinquishment for the future, but the provision will continue in full force. A City waiver of any provision in this Agreement cannot be enforced nor relied on unless the waiver is in writing and signed on behalf of the City. M. Disasters: If, in the determination of the City, a fire, flood, earthquake, or other disaster damages the Airport so extensively as to render it untenantable, either party may elect to terminate this Agreement on 30 days' written notice to the other party. If this Agreement is terminated because of a disaster, the City will prorate the fees payable under this Agreement up to the time the Airport becomes untenantable. N. Condemnation: If the Airport is condemned by any proper authority, this Agreement ends on the date the Concessionaire is required to leave the Airport. The City is entitled to all condemnation proceeds. However, the City will pay the Concessionaire the portion of proceeds attributable to the fair market value of any Page 36 Restaurant Concession Agreement 1/10/2025 City _____ Page 26 of 29 Concessionaire_____ Concessionaire _____ improvements placed on the Airport by the Concessionaire, according to the provisions of the then-current Alaska Administrative Code. O. Liens: The Concessionaire will keep the premises free of all liens, pay all costs for labor and materials arising out of any construction or improvements by the Concessionaire on the premises, and hold the City harmless from liability for any liens, including costs and attorney fees. By this provision, the City does not recognize that it is in any way liable for any liens on the premises. P. Quiet Enjoyment: The City covenants that it has full, unencumbered title to the Airport; that it has the right and lawful authority to execute this Agreement; and that the Concessionaire will have, hold, and enjoy peaceful and uninterrupted use of the premises. Q. Captions: The captions of the Articles and Sections of this Agreement are for convenience only and do not necessarily define, limit, describe, or construe the contents of any Article or Section. The use of the singular or plural form of words is intended to include the singular and plural, as appropriate. R. Proposal Documents: The Request for Proposals, the Notice Inviting Proposals, the General Instructions to Proposers, the Proposal Submittal Form, including the Specific Proposal Requirements, the Concessionaire's proposal, any addenda, and the required proposal deposit are parts of this Agreement, and each party will fully perform its obligations under all provisions of these documents. S. Entire Agreement: This Agreement, including any amendments and all items listed under Section R of this Article, constitutes the entire agreement between the parties. No modification or amendment of this Agreement is effective unless in writing and signed by both parties, except as Stated in section D. above. T. Force Majeure: Except for the payment of fees, neither the City nor the Concessionaire is in violation of this Agreement if it is prevented from performance by reason of strike, boycott, labor dispute, embargo, shortage of energy or materials, act of God, act of public enemy, act of superior governmental authority, weather condition, riot, rebellion, sabotage, or any other circumstance for which it is not responsible and which is beyond its control. U. Time: Time is of the essence in the performance of all rights and obligations of the parties to this Agreement. V. Employee Parking: Restaurant employees may use non-exclusive employee vehicle parking facilities at no charge. All employees must register their vehicle(s) at the Airport Manager’s office to receive a vehicle-parking permit to park while on Page 37 Restaurant Concession Agreement 1/10/2025 City _____ Page 27 of 29 Concessionaire_____ Concessionaire _____ the job. Concessionaire shall be held accountable for Concessionaire’s employees’ use of designated vehicle parking facilities and shall assure that employees comply with all applicable Airport Directives. W. COSTS AND EXPENSES: Costs and expenses incidental to this lease, including but not limited to, recording costs shall be paid by Concessionaire. Page 38 Restaurant Concession Agreement 1/10/2025 City _____ Page 28 of 29 Concessionaire_____ Concessionaire _____ IN WITNESS WHEREOF, the parties have set their hands the day and year stated in the acknowledgment below. (If the Concessionaire is a partnership or joint venture, all general partners or members of the joint venture must sign; if the Concessionaire is a corporation, the signature of one authorized representative is sufficient unless the corporation requires two or more signatures.) LESSOR: CITY OF KENAI _________________________ Terry Eubank, City Manager CONCESSIONAIRE: Debbie’s Food Services LLC __________________________________ Debbie Adam, Owner STATE OF ALASKA ) )ss THIRD JUDICIAL DISTRICT ) THIS IS TO CERTIFY that on this ___ day of __________________, 2025, Debbie Adam, Owner/Manager of Debbie’s Food Services LLC, being personally known to me or having produced satisfactory evidence of identification, appeared before me and acknowledged the voluntary and authorized execution of the foregoing instrument on behalf of said Corporation. Notary Public for Alaska My Commission Expires: STATE OF ALASKA ) Page 39 Restaurant Concession Agreement 1/10/2025 City _____ Page 29 of 29 Concessionaire_____ Concessionaire _____ )ss THIRD JUDICAL DISTRICT ) THIS IS TO CERTIFY that on this _____ day of __________________, 2025, personally appeared before me, Terry Eubank, known to me and to me known to be the City Manager of the City of Kenai, Alaska, and who acknowledged before me that the foregoing instrument was freely and voluntarily executed on behalf of the City of Kenai, for the uses and purposes set forth and with full authority of the City of Kenai to do so. ________________________________ Notary Public in and for Alaska My Commission expires: ________ Approved by Kenai City Council on ________________ Approved as to lease form by City Attorney __________ Approved by Finance Director __________ Approved by City Manager __________ Page 40 Certified Activity Report Exhibit A Restaurant Concession Sales Certified Activity Report Concession Gross Receipts Concessionaire: ____________________ Month ________, ________Year % RATE AMOUNT Total receipts for month $ _____________ X ________% = $ __________ Sales tax (the lessor of 6% or $30.00) = $ Total Percentage Rent due: $ __________ (Due and payable on the 10th day of the calendar month succeeding the month for which the rental Installment is applicable. Remit to: City of Kenai 210 Fidalgo Ave. Kenai, AK 99611 Certification: I hereby certify that the figures presented are true and correct. Business: ___________________________________________ Address: ___________________________________________ ___________________________________________ Signature: ___________________________________________ Phone No.: ___________________________________________ Copy of this report must also be submitted to the Airport Manager’s office. ~ Municipal Airport Page 41 W S E REF. N2FIRST FLOOR PLAN - EXHIBIT W S E 1 SECOND FLOOR PLAN - EXHIBIT ENTRY ELEC.MECH.CONFERENCE RM. JAN. VENDING TENANT 1 DEPARTURE SEATING BAGGAGE CLAIM BAGGAGE AREA DEPARTURE WAITING MENS WOMENS ARRIVAL ENTRY WAITING RC. 1 KITCHEN COR. ARRIVAL ENTRY RESTAURANT STOR. RC. 2 RC. 3 LOBBY TICKETING QUEUING DEPARTURE ENTRY MENS WOMENS AIR. TEN.1 AIR. TEN.2 AIR. TEN.3 WORK ROOM AIR. A. MANG. AIRPORT MANAGER BOARDING AREA BAGGAGE MAKE-UP AREA DEPARTURE GATES LOUNGE STORAGE ELEVATOR COR. STAIRS 2 COMM. ROOM M W REF. N STOR. KENAI MUNICIPAL AIRPORT designstudios ARCHITECTURE + PLANNINGTERMINAL FLOOR PLAN - KENAI, ALASKA DATE, 10.2 1.2019 ~ K+A Page 42 Equipment List Page 1 of 1 EXHIBIT C KENAI MUNICIPAL RESTAURANT EQUIPMENT LIST 1. Shelving, 5 tier: 10 each 24" x 60" 2 each 24" x 48" 1 each 24" x 42" 1 each 24" x 36" 2 each 18" x 42" 5 each Posts, 86" 24 each "S" Clips 8 each 2. Dish Counter with Hand Sink 1 each 3. Trash Bin with Cover 1 each 4. Soiled Dish Table 1 each 5. Dishwasher 1 each 6. Clean Dish Table 1 each 7. Hot Water Booster 1 each 8. Pot Sink, 3 Compartment, 91" long 1 each 9. Wall mounted shelf, 2 tier 1 each 10. Hood with Ansul Fire Suppression System 1 each 11. Range, Gas 1 each 12. Fryers with Space, Gas 2 each 13. Work Station with Preparation Sink 1 each 14. Salad/Sandwich Station, Refrigerated 1 each 15. Double Over Shelf 1 each 16. Freezer/Cooler Walk-In 1 each 17. Can Opener 1 each 18. Back Counter, Wood Fabrication 1 each 19. Glass Filler/Sink 1 each 20. Coffee and Hot Water Maker 1 each 21. Service Counter, Wood Fabrication 1 each 22. Slicer 1 each 23. Worktable, Mobile 1 each 24. Ticket Holder 1 each The City estimates the cost of replacing these items to be in access of $92,000 at the expense to the City. Page 43 Signed by: _______________________________________Owner/ Operator Date: _____________________ Exhibit D RESTAURANT SAFETY & MAINTENANCE LIST Year ________ GREASE TRAP Cleaning JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC 1 Every 1 wks (minimum) (Initial & Date cleaning) EXTINGUISHERS 2 Are automatic dry chemical extinguishing systems over ranges, grills, & fat fryers present? 3 Do the automatic extinguishing systems have current inspections tags? 4 Are the automatic temperature shut-offs on the fryer(s) operational? 5 Are the exhaust filter(s) cleaned at least once a week? 6 Are exhaust systems(s) cleaned Tri-annually by a qualified contractor? 7 Are fire extinguishers properly wall-mounted? 8 Is there at least 3 feet of clearance around the portable fire extinguishers? SPRINKLER SYSTEMS 9 At least 18 inches of clearance between the sprinkler heads and any stored materials? FIRE SAFETY 10 Are combustibles stored at least 30 ft. from any heat source? 11 Are all exits unlocked during business hours? 12 Are all exits marked, illuminated, and clear of obstructions? 13 Are non-exits identified? 14 Are floors free of grease? Page 44 1. Experience and Qualifications a. Food and Beverage Industry Experience Debbie's Bistro has been operating in Soldotna since April 2024. We started by offering deli-style sandwiches served on 7 inch waffles cut in half, and have expanded our menu to include waffle pizzas, salads, and soups. We also serve coffee, espresso drinks, and tea, as well as a selection of baked goods. We've taken care to design our menu to utilize as many common ingredients as possible to control costs and reduce waste. Also, as one of the only dedicated gluten-free restaurants in the region, we can easily accommodate diners (travelers and local residents) who must avoid gluten. We also accommodate other diet restricted diners with dairy and egg-free options. We also do special orders for baked goods. We have established relationships with Boar's Head for high-quality meats and cheeses as well as a local roaster for our coffee. While we are still fairly new we have received good community response and have acquired a number of regular local customers which continues to grow. During the summer we received a large amount of tourist traffic and learned to optimize our operations to deal with sudden rushes in demand. We are looking for a space that will give us more traffic, particularly in the winter, as well as a larger and more fully-equipped kitchen so that we can expand our menu offerings. Most items on our menu can be prepared quickly, which will be highly relevant in an airport setting. 2. Management and Operations Plan a. Key Personnel -Debbie Adam -owner of Debbie's Bistro and also the manager. Debbie has designed the menu, created recipes for waffles and baked goods, and has worked in every aspect of the business. She is a current Certified Food Protection Manager (CFPM) and will be directly involved in daily operations. / 1 :. James Adam -Provides support in administrative and technical areas. He has general management experience and holds an MBA. Also has been providing additional labor during peak hours. James plans to get his CFPM certification as well so he can be a suitable backup manager if Debbie is unavailable for an extended time. -Staff-If selected, Debbie's Bistro will hire sufficient kitchen and customer service staff. We would anticipate hiring at least 4 staff initially and scaling as needed. Debbie will be conducting most of the training for new staff. b. Days and Hours of operation. Debbie's Bistro proposes operating from 8:00 AM to 6:00 PM Monday-Saturday and 11:00AM to 2:00PM on Sunday, with reduced staffing during slower hours and full staffing during peak hours. During reduced hours, coffee, beverages, grab-and-go options and limited menu items will remain available to ensure continuous service. Page 45 Monday-Saturday: 8am-6pm Sunday: 11am -2pm These are our initial proposed hours -we would strive to remain flexible by shifting hours based on airport traffic patterns and/or seasonal demand if appropriate. c. Proposed Menu -Coffee & Espresso drinks ($2-$7) -Waffle Sandwiches ($8-$18) -Waffle Pizza ($11-$15) -Salads ($9-$12) -Soup ($8) -Baked goods ($3-$6) -Seasonal items (e.g., holiday-themed baked goods or dishes that incorporate seasonal produce) The full menu for our current location is attached. We would plan to expand our offerings with access to a more fully equipped kitchen, and prices may change depending on costs associated with operating in the airport. d. Services Debbie's Bistro will meet the needs of airport customers by offering: 1. On-Premises Dining: Comfortable seating with quick service for patrons who wish to enjoy their meals onsite. We plan to adopt a counter-service model (rather than table service) to keep staffing requirements low and make fulfilling orders more efficient. 2. Carry-Out Orders: Efficient processing for takeout orders, including an optional pre-order system (website) to reduce wait times. 3. Special Orders: Special orders for gluten-free baked goods (cakes, etc). 4. Speed and Convenience: Most of the items on our menu can be prepared quickly. Orders will be prepared in 5-20 minutes using an optimized kitchen layout and workflow. 5. Customer-Centric Service: Staff will be trained to address dietary restrictions, recommend menu items, and maintain a clean, inviting environment. We also plan to have guest Wi-Fi available. Page 46 Sponsored by: Administration New Text Underlined; [DELETED TEXT BRACKETED] CITY OF KENAI RESOLUTION NO. 2025-02 A RESOLUTION AUTHORIZING A BUDGET TRANSFER IN THE MUNICIPAL ROADWAY IMPROVEMENTS CAPITAL PROJECT FUND OF REMAINING BALANCES FROM COMPLETED PROJECTS TO A NEW PROJECT FOR CITY DOCK FLOAT REPLACEMENT AND CONCRETE RAMP REPAIRS. WHEREAS, the City accepted a State Grant in 2014 for $1,900,000 for the purpose of designing and constructing a new roadway for access to the South Beach; and, WHEREAS, upon completion, funds were redirected to install new vault restrooms at North and South Beach, replace an access shack and construct a bypass lane on South Spruce Street; permanent bathrooms at the Little League ball fields; and, WHEREAS, the new vault restrooms at North and South Beach, the access shack and bypass lane projects were completed; and, WHEREAS, $355,700.84 in funds remain; and, WHEREAS, the remaining funds are insufficient to complete the permanent bathrooms at the Little League ball fields; and, WHEREAS, during the 2024 Alaska Legislature grant language was amended to include the City Dock facility; and, WHEREAS, redirecting previously appropriated funds from the completed projects and the Little League ball fields restrooms to procure new floats for the dock and replace portions of the concrete boat is in the best interest of the City. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA: Section 1. That the following budget transfer be authorized; Municipal Roadway Fund: Decrease Expenditures: Kenai River South Beach Dip Net Access Capital Project $188,173.06 Vault Restrooms Capital Project 17,107.20 Little League Permanent Bathrooms Capital Project 125,000.00 South Spruce Street Bypass Lane Capital Project 25,420.58 $355,700.84 Increase Expenditures: City Dock Float Replacement and Concrete Ramp Repairs $355,700.84 Section 2. That this Resolution takes effect immediately upon passage. PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, THIS 15TH DAY OF JANUARY, 2025. Page 49 Resolution No. 2025-02 Page 2 of 2 New Text Underlined; [DELETED TEXT BRACKETED] ___________________________________ Brian Gabriel Sr., Mayor ATTEST: ___________________________________ Michelle M. Saner, MMC, City Clerk Approved by Finance: _________________ Page 50 MEMORANDUM TO: Mayor Gabriel and Council Members THROUGH: Terry Eubank, City Manager THROUGH: Dave Swarner, Finance Director FROM: Lee Frey, Public Works Director DATE: January 2, 2025 SUBJECT: Resolution No. 2025-02 - Authorizing a Budget Transfer in the Municipal Roadway Improvements Capital Project Fund of Remaining Balances from Completed Projects to a New Project for City Dock Float Replacement and Concrete Ramp Repairs. In 2014 the City accepted a State Grant for $1,900,000 through Ordinance No. 2771-2014 for the purpose of designing and constructing a new roadway for access to the South Beach. This project was completed and funds were redirected to install new vault restrooms at North and South Beach, replace an access shack, construct a bypass lane on South Spruce Street and permanent bathrooms at the Little League ball fields. The vault restrooms at North and South Beach, the access shack and the bypass lane projects were completed and $355,700.84 remains in the project accounts. The remaining amount is insufficient to complete the permanent bathrooms at the Little League ball fields. With the assistance of Senator Bjorkman and Representative Ruffridge, the 2024 Alaska Legislature amended the grant language to include the City Dock facility. Public Works proposes using these funds to procure new floats for the dock and to use the remainder to replace portions of the concrete boat ramp. We request redirection of the remaining $355,700.84 from the Kenai River South Beach Dip Net Access, Vault Restrooms, Little League Permanent Bathrooms, and South Spruce Street Bypass Lane projects to a new project to replace floats and perform concrete ramp repairs at the City Dock. Your support is respectfully requested. Page 51 Sponsored by: Administration New Text Underlined; [DELETED TEXT BRACKETED] CITY OF KENAI RESOLUTION NO. 2025-03 A RESOLUTION AMENDING THE AUTHORIZED STAFFING TABLE BY ADDING A PART-TIME ADMINISTRATIVE ASSISTANT I POSITION TO THE POLICE DEPARTMENT. WHEREAS, Ordinance 3418-2024 adopted the annual budget, salary schedule, employee classification plan and staffing table for the fiscal year commencing July 1, 2024 and ending June 30, 2025; and, WHEREAS, KMC 23.20.020 allows for amendment to the employee classification plan by adoption of the annual budget ordinance or by resolution; and, WHEREAS, the annual budget includes current authorized staffing for a full-time Administrative Assistant III who serves at the Evidence Custodian in the Police Department; and, WHEREAS, the responsibilities of the Administrative Assistant III have increased with the management of digital evidence, resulting in the need for additional support to maintain operational efficiency and compliance with evidence management standards; and, WHEREAS, adding an additional part-time Administrative Assistant I will improve efficiency and operational compliance; and, WHEREAS, a position description was created for the Administrative Assistant I, assigned at a range 13 in the City’s classification plan; and, WHEREAS, the addition of a part-time Administrative Assistant I will not result in an increase to the current FY25 budget due to staffing vacancies; and, WHEREAS, if this staffing allocation were approved through the FY26 budget process, it would result in an estimated increase of $21,045 in the Police Department salaries budget beginning in FY26 and beyond; and, WHEREAS, changes in staffing traditionally occur during the annual budget process, but because of current vacancies and the increased workload, the request is begin brought forward at this time; and, WHEREAS, this amendment ensures the Police Department will be sufficiently staffed to meet the needs of the department and is in the best interests of the City. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA: Section 1. The Council amends the Authorized Personnel Staffing Table by adding the part-time Administrative Assistant I to the Police Department as follows: Police Department FTE Police Chief 1.0 Police Lieutenant 1.0 Police Sergeant 3.0 Police Officer, Senior 5.0 Police Officer 8.0 Page 52 Resolution No. 2025-03 Page 2 of 2 New Text Underlined; [DELETED TEXT BRACKETED] Temporary Enforcement Officer 0.6 Administrative Assistant III 1.0 Administrative Assistant I 0.3 Janitor 0.3 Section 2. That this Resolution takes effect immediately upon passage. PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, THIS 15TH DAY OF JANUARY, 2025. ___________________________________ Brian Gabriel Sr., Mayor ATTEST: ___________________________________ Michelle M. Saner, MMC, City Clerk Page 53 TO: Mayor Gabriel and Council Members THROUGH: Terry Eubank, City Manager FROM: David Ross, Police Chief DATE: January 3, 2025 SUBJECT: Resolution 2025-03 – Amend the Authorized Staffing Table by Adding a Part-Time Administrative Assistant I position to the Police Department. This Resolution requests that the City Council authorize an additional administrative assistant in the Police Department. The requested position would be a part-time, 14 hour per week, position. The position would be an Administrative Assistant I, which already exists in the City’s approved Classification Plan. The Police Department has one full-time Administrative Assistant III, and the role of that individual is to act as the Department’s Evidence Custodian in addition to other administrative tasks. I am only aware of the Department having a single Administrative Assistant, going back over 20 years. The role of the Police Department’s Administrative Assistant has drastically changed over the years to managing large amounts of digital evidence that did not previously exist in the same manner it does today. For instance, the management of digital in-car videos and officer body camera footage are both very time-consuming tasks. These items regularly have to be downloaded and uploaded to various systems to be used throughout the criminal justice process. This management of large amounts of digital evidence has been a growing problem that has taxed the capacity of the current position to the point where one person is unable to keep up with the responsibilities of the job. While this has been a growing problem that I would have sought to address during the budget cycle, we have seen significant new work load added to this position during this current fiscal year. The additional work load is caused by changes in the way the State Department of Law excepts the transfer of evidence from our Department, and all Departments Statewide. They too have been greatly impacted by proliferation of digital media and the transfers of that data and have sought to standardize. Unfortunately for us, that standardization had led to significantly increased work load. The primary role of the new position would be to focus on digital records management and transfer, and secondarily all other backup evidence functions for the current Administrative Assistant. The Finance Department has estimated the cost of this position for the remainder of the current fiscal year (Approx. 19 weeks) to be about $7,500. Due to Officer vacancies in the Police Department no additional funds would need to be appropriated in order to fund this position in FY25. In FY26 the position is anticipated to cost $21,045. Your consideration is appreciated. Page 54 Sponsored by: Administration New Text Underlined; [DELETED TEXT BRACKETED] CITY OF KENAI RESOLUTION NO. 2025-04 A RESOLUTION ADOPTING GOALS TO GUIDE THE PREPARATION OF THE FISCAL YEAR 2026 ANNUAL BUDGET. WHEREAS, at the Fiscal Year 2026 Budgetary Goals Work Session on December 4, 2024 the Council discussed and accepted public comment on goals and objectives to guide the City’s fiscal year 2026 budget development; and, WHEREAS, the adoption of budget goals helps to ensure the budget is prepared in a manner which meets the needs and desires of the community and is consistent with the desires of the Council; and, WHEREAS, the Council has discussed and collectively adopted the Broad Statement of Purpose and Goals for the preparation of the Fiscal Year 2026 City of Kenai Budget as provided below; and, WHEREAS, the City Manager will utilize the adopted Broad Statement of Purpose and Goals to guide the creation of the City’s Draft Budget which will be submitted to the Council for consideration and adoption. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA: Section 1. The Council adopts the following Fiscal Year 2026 Budget Goals and Broad Statement of Purpose: Broad Statement of Purpose The goal of the City is to prepare and adopt a fiscally responsible budget that meets the needs and priorities of the community it serves. A fiscally responsible budget ensures revenues, taxes, and fees are sufficient but not excessive to fund current operations and contribute to the long-term maintenance of City infrastructure used to provide services. Meeting the needs and priorities of the community means prioritizing essential services while being mindful that non-essential services such as parks, recreation, arts, library, and senior services have significant importance in creating a vibrant, well-balanced community in which individuals desire to live and businesses seek to locate. Council’s adoption of these goals is intended to guide the Administration through its preparation of the FY2026 annual budget. Specific Goals 1. The goal is to avoid a tax increase while meeting the City's operational and long-term financial obligations. Prepare a budget for consideration that prioritizes maintaining the City’s current mill and sales tax rates while allowing for flexibility to adjust rates only if necessary to ensure fiscal stability and compliance with the General Fund, Fund Balance Policy codified in KMC 7.25. 2. Complete a review of the City’s salary schedule and pay plan. Ensure the plan offers competitive compensation comparable to other public employers, enabling the City to recruit and retain competent employees while safeguarding critical services and infrastructure support. Incorporate a salary increase not to exceed inflation, as measured by the 2024 Alaska Consumer Price Index, second half over second half, if necessary to maintain competitive compensation with other public employers. Page 55 Resolution No. 2025-04 Page 2 of 3 New Text Underlined; [DELETED TEXT BRACKETED] 3. Complete a review of the City’s health, dental, and life insurance benefits to ensure they remain sustainable while maintaining the same quality of coverage. Ensure the insurance provides adequate benefits that are comparable to those offered by other public employers. Ensure employee costs for these benefits are comparable with those of other public employers, and if the comparison shows that an increase in the employee cost share is warranted, limit the increase to no more than 1% of the total program costs. For FY2026, this would result in an employee cost share of no more than 14% of the program’s total costs. 4. Seek opportunities to achieve cost savings and efficiencies while maintaining operational effectiveness and service quality, through a transparent budget development process. This process will include performance measures and a thorough review of past expenditures, future needs, and priorities to ensure informed decision-making and responsible resource allocation. 5. Compile a list of capital projects, which are projects that cost $35,000 or more, for Council adoption and ensure that the minimum investment in maintaining City infrastructure over time equals the depreciation, an accounting process by which the cost of an asset is spread over its useful life, recorded annually on City capital assets and infrastructure. The City’s FY2024 depreciation by fund and function were: General Fund: General Government $ 105,679 Public Safety 271,787 Public Works 839,780 Parks, Recreation & Culture 346,213 Social Welfare Services 68,189 $1,631,648 Airport Fund: $2,314,695 Water & Sewer Fund 1,004,227 Total All Funds $4,950,570 6. Adjust rates, charges, and fees across all funds in line with inflation, as measured by the Annual Alaska Consumer Price Index for All Urban Consumers. Any increase in the monthly rents at Vintage Pointe for existing tenants as of June 30, 2025, shall be capped at no more than $50.00 per month. 7. Project ending fund balance/retained earnings of at least 50% of the FY2025 budgeted expenditures net of any projected lapse for the Airport, Water & Sewer, Personal Use Fishery, and Congregate Housing Funds. Ensure any use of fund balance is for one-time or capital purchases and not for reoccurring expenditures/expenses so that the ending fund balance for each fund is not less than: Airport Fund $1,842,073 Water & Sewer Fund 1,562,025 Personal Use Fishery Fund 268,898 Congregate Housing Fund 321,263 Page 56 Resolution No. 2025-04 Page 3 of 3 New Text Underlined; [DELETED TEXT BRACKETED] Section 2. That this Resolution takes effect immediately upon passage. PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, THIS 15TH DAY OF JANUARY, 2025. ___________________________________ Brian Gabriel Sr., Mayor ATTEST: ___________________________________ Michelle M. Saner, MMC, City Clerk Approved by Finance__________ Page 57 MEMORANDUM TO: Mayor Gabriel and Council Members THROUGH: Terry Eubank, City Manager FROM: Dave Swarner, Finance Director DATE: January 10, 2025 SUBJECT: Resolution 2025-04 – FY2026 Council Budget Goals Resolution 2025-04 will formally establish Council’s goals for the City’s FY2026 Budget. The adopted goals are intended to guide the City Manager in his preparation of the budget which is scheduled to be provided to Council in April for its consideration and adoption prior to the June 10th deadline established in KMC 7.25.010(g). The establishment of goals by the City Council early in the budget process is considered a best practice, one the administration believes should be incorporated into the City’s budget process, as it provides guidance to the City Manager in his compilation of his draft budget and it provides greater transparency to the process. The preparation of the FY2026 City Budget will be challenging, City revenues continue to increase but at a slower pace than the City’s expenditures. Sales tax revenue is continuing to increase in an upward trend but it is not meeting the 1.5% rate of increase that was budgeted for FY2025. Council’s establishment of specific, measurable, attainable, relevant and time based (SMART) goals will increase the likelihood of a smooth and successful budget process in FY2026 and future years. These goals were discussed and public testimony was heard at a work session held on December 4th. You support for adoption is respectfully requested. Page 58 MEMORANDUM TO: Mayor Gabriel and Council Members FROM: Alex Douthit, Council Member DATE: January 10, 2025 SUBJECT: Proposed Amendment to Resolution 2025-04 – FY2026 Council Budget Goals The City, recognizing the importance of community groups and/or organizations that provide benefits for residents, has provided financial support for the operations and projects of these groups and organizations. To improve the transparency and accountability in granting and the use of community funds, I propose the addition of a FY2026 Budget Goal for the formalization and adoption of a policy regarding issuing and administering operating and capital grants to community organizations. Proposed Goal 8 The City Manager in coordination with the City Clerk will develop and propose for Council’s consideration and adoption, a policy to be utilized for the issuance and administration of operating and capital grants to community groups and/or organizations that provide benefits to City residents. Your consideration and support are respectfully requested. Page 59 Sponsored by: Administration New Text Underlined; [DELETED TEXT BRACKETED] CITY OF KENAI RESOLUTION NO. 2025-05 A RESOLUTION AUTHORIZING A CONTRACT AWARD TO SUPPLY MICROSOFT ENTERPRISE AGREEMENTS. WHEREAS, an Invitation to Bid was released on November 25, 2024 with bids dues on December 19, 2024 for the 2025 Microsoft Enterprise Agreements; and, WHEREAS, two bids were received Vendor Bid Price Zones, LLC $33,375.92 Insight Public Sector, Inc. $36,438.23; and, WHEREAS, Zones, LLC was the lowest bid at $33,375.92 annual cost; and, WHEREAS, the agreement will be for a three-year term; and, WHEREAS, it is in the best interest of the City to award the contract to Zones, LLC. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA: Section 1. That the City Manager is authorized to execute a contract with Zones, LLC the amount of $33,375.92 annually for a three-year term for Microsoft Enterprise Agreements. Section 2. That this Resolution takes effect immediately upon passage. PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, THIS 15TH DAY OF JANUARY, 2025. ___________________________________ Brian Gabriel Sr., Mayor ATTEST: ___________________________________ Michelle M. Saner, MMC, City Clerk Approved by Finance: _________________ Page 60 MEMORANDUM TO: Mayor Gabriel and Council Members THROUGH: Terry Eubank, City Manager FROM: Lee Frey, Public Works Director DATE: January 7, 2025 SUBJECT: Resolution No. 2025-05 - Authorizing a Contract Award to Supply Microsoft Enterprise Agreements This memo requests Council’s approval to award a contract to supply Microsoft Enterprise Agreements for the City for a three-year term to Zones, LLC. The agreements were released for bidding and two bids were received. Bids received are as follows: Vendor Bid Price Zones, LLC $33,375.92 Insight Public Sector, Inc. $36,438.23 Zones, LLC was the low bidder with a total annual cost of $33,375.92. Microsoft provides enterprise agreements to large organizations to streamline the licensing process. These agreements include the latest versions of software, support services and ability to add licenses as needed. Award of this agreement is in the best interest of the City. Council’s approval is respectfully requested. Page 61 Sponsored by: Administration New Text Underlined; [DELETED TEXT BRACKETED] CITY OF KENAI RESOLUTION NO. 2025-06 A RESOLUTION ADOPTING THE CITY’S CAPITAL IMPROVEMENT PLAN FOR FISCAL YEARS 2026- 2030. WHEREAS, City Council held a Joint Work Session on December 18, 2024 where the draft Capital Improvement Plan was reviewed and discussed; and, WHEREAS, the Capital Improvement Plan included with this Resolution is inclusive of the comments and discussion from the Joint Work Session; and, WHEREAS, the Airport Commission, Harbor Commission, Planning & Zoning Commission, Parks & Recreation Commission, Beautification Committee and Council on Aging have expressed their support of the Plan to Council; and, WHEREAS, the Administration supports and recommends adoption of the plan; and, WHEREAS, adoption of this plan is in the best interest of the City; and, WHEREAS, the Capital Improvement Plan is adjusted annually to meet the ongoing needs of the City. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA: Section 1. Council adopts the City of Kenai Capital Improvement Plan for Fiscal Years 2026-2030. Section 2. Council authorizes the Administration to pursue grant opportunities in support of the Capital Improvement Plan and to submit projects through CAPSIS, the Legislative Finance Capital Project Submission and Information System. Section 3. That this Resolution takes effect immediately upon passage. PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, THIS 15TH DAY OF JANUARY, 2025. ___________________________________ Brian Gabriel Sr., Mayor ATTEST: ___________________________________ Michelle M. Saner, MMC, City Clerk Page 62 MEMORANDUM TO: Mayor Gabriel and Council Members THROUGH: Terry Eubank, City Manager FROM: Lee Frey, Public Works Director DATE: January 7, 2025 SUBJECT: Resolution No. 2025-06 - Capital Improvement Plan FY2026-2030 Adoption This memo requests adoption of the Fiscal Year 2026-2030 Capital Improvement Plan. The Plan is a collective effort with input received from staff, commissions, committees, and the community. Projects were provided by Department Heads, brought forth for discussion at the City’s various commission and committee meetings and reviewed at the City Council’s Joint Work Session on December 18, 2024. Modifications of note from the version presented at the Joint Work Session are to the Airport Fund. The terminal parking lot project has been removed. The Runway 02L/20R was added to FY26 with the grant funds expected to be received this fiscal year. Lastly the Taxiway project was phased over two years to recognize local funds needed upfront to proceed with design work. Thank you to all the staff, Council members and Committee members that participated in the development of this document. Page 63 1 FISCAL YEARS 2026 – 2030 CITY OF KENAI TERRY EUBANK LEE FREY CITY HALL CITY MANAGER PUBLIC WORKS DIRECTOR 210 FIDALGO AVENUE TEUBANK@KENAI.CITY LFREY@KENAI.CITY KENAI, AK 99611 907-283-8223 907-283-8236 Page 64 2 TABLE OF CONTENTS Page 3 INTRODUCTION Page 5 AIRPORT FUND Page 12 GENERAL FUND Page 25 WATER & SEWER FUND Page 36 SENIOR CITIZENS FUND Page 39 CONGREGATE HOUSING FUND Page 42 PERSONAL USE FISHERY FUND Page TBD APPENDIX A – CAPITAL PROJECT SCHEDULE (INCLUDES PREVIOUSLY FUNDED PROJECTS AND FY26 PROPOSED PROJECTS) Page 65 3 INTRODUCTION The Public Works Department develops the City of Kenai's Five-Year Capital Improvement Plan (CIP) in coordination with other City departments, Administration, Boards, Commissions, and the City Council for the purpose of long- range capital improvement planning and budgeting. A capital improvement project is typically a one-time expenditure in excess of $35,000 that has a useful life exceeding one year or is a major project for long-range planning or development. Projects included in the plan are generally current needs or anticipated future needs for items nearing the end of their useful life. The CIP is divided into six parts based on the City Fund from which the project would be funded. These include the Airport Fund, General Fund, Water & Sewer Fund, Senior Citizens Fund, Congregate Housing Enterprise Fund, and Personal Use Fishery Fund. Projects are not listed in priority order for each Fund by fiscal year. Active projects funded in prior years are not included in the plan unless additional capital funding is needed to fund another phase of the project. Projects identified in the CIP are included for planning purposes and to recognize a need. Not all projects receive the necessary funding to accomplish them in a projected year, which is why the list is updated annually. Many projects are dependent on non-City funding sources, which the City can expect to seek but are not guaranteed to receive. The availability of outside funds can vary with local, state, and federal economies. The list may change significantly from year to year as needs, priorities, local funding, and availability of outside funding changes. Page 66 4 Blank Page 67 5 AIRPORT FUND FY2026 No Project Name Total Project Cost Grant Funding City Funding 1 Rehabilitate RW 02L/20R - Construction $25,330,100 $25,115,000 $215,100 2 Rehabilitate TW A/B/C/D/E/K/L/M - Design $650,000 $650,000 3 Animal Control Building Roof Replacement $400,000 $400,000 Totals $26,380,100 $25,115,000 $1,265,100 FY2027 No Project Name Total Project Cost Grant Funding City Funding 4 Rehabilitate TW A/B/C/D/E/K/L/M - Construction $19,952,100 $19,314,500 $637,600 5 Float Basin TW Sierra w/Access Control & Lighting $10,287,000 $9,644,100 $642,900 6 Airport Apron & Willow St Extension $7,448,000 $6,982,500 $465,500 Totals $37,687,100 $35,941,100 $1,746,000 FY2028 No Project Name Total Project Cost Grant Funding City Funding 7 ARFF Building Roof Replacement - Design $100,000 $100,000 Totals $100,000 $100,000 FY2029 No Project Name Total Project Cost Grant Funding City Funding 8 ARFF Building Roof Replacement - Construction $900,000 $500,000 $400,000 Totals $900,000 $500,000 $400,000 Page 68 6 FY2030 No Project Name Total Project Cost Grant Funding City Funding 9 Rehabilitate TW F/J & GA Apron $25,528,900 $23,933,300 $1,595,600 10 Rehabilitate TW G/H/J & City Apron $5,910,500 $5,541,100 $369,400 Totals $31,439,400 $29,474,400 $1,965,000 Total Project Cost Grant Funding City Funding Airport FY2026-2030 Grand Totals $96,506,600 $91,030,500 $5,476,100 Page 69 7 AIRPORT FUND PROJECTS REHABILITATE RUNWAY 2L/20R - CONSTRUCTION Department: Airport Total Project Cost: $25,330,100 Project Phased: Yes Project Type: Infrastructure Funding Source(s): Grant / Airport Fund Potential Grant Identified: Federal Aviation Administration Operating Budget Impact: Increase YEAR: 2026 2027 2028 2029 2030 COST: $25,330,100 Details: This project will rehabilitate Kenai Municipal Airport’s primary Runway 2L/20R to current standards. The work will involve milling of the existing runway surface and placement of new asphalt surfaces along the 7,855 lineal feet in length by 150 lineal feet in width runway. Project will be bid to receive full grant funding for construction this fiscal year. The City has forward funded the design effort to date and local funds are anticipated to meet match requirements. REHAB TW A/B/C/D/E/K/L/M Department: Airport Total Project Cost: $20,602,100 Project Phased: Yes Project Type: Infrastructure Funding Source(s): Grant / Airport Fund Potential Grant Identified: Federal Aviation Administration Operating Budget Impact: Increase YEAR: 2026 2027 2028 2029 2030 COST: $650,000 $19,952,100 Details: This project will rehabilitate runway taxiways A, B, C, D, E, K, L, and M to current standards. The work will involve milling the existing taxiways and placing new asphalt surfaces, markings, and lighting. HDL Engineering continues to develop design documents in coordination with the Runway Rehab work. These documents will be completed in advance of the 2026 grant season as coordinated with the Federal Aviation Administration. The City has forward-funded the design effort to date. Page 70 8 AIRPORT FUND PROJECTS ANIMAL CONTROL BUILDING ROOF REPLACEMENT Department: Airport Total Project Cost: $400,000 Project Phased: No Project Type: Infrastructure Funding Source(s): Airport Fund Potential Grant Identified: None Operating Budget Impact: Increase YEAR: 2026 2027 2028 2029 2030 COST: $400,000 Details: This project will replace the failing inverted roof membrane assembly on the Animal Control Building with a new EPDM roof system. FLOAT BASIN TW SIERRA W/ACCESS CONTROL & LIGHTING Department: Airport Total Project Cost: $10,287,000 Project Phased: No Project Type: Infrastructure / Technology Funding Source(s): Grant / Airport Fund Potential Grant Identified: Federal Aviation Administration Operating Budget Impact: Increase YEAR: 2026 2027 2028 2029 2030 COST: $10,287,000 Details: The development of the Kenai Municipal Airport (ENA) Seaplane Base (SPB) is critical to the growth of the airport. The SPB is fundamental to de-conflicting General Aviation (GA) operations and Commercial Aircraft Operations. It allows for the continued development of GA to the west and frees up prime commercial aviation property on the east side of the airport and South Airpark. The project will establish the foundation for the continued growth of the SPB by appropriately connecting the SPB to the main runway and making several plots available for hangar, tie-down, and other GA services development. Page 71 9 AIRPORT FUND PROJECTS EA / DESIGN / CONSTRUCTION APRON & WILLOW ST. EXTENSION Department: Airport Total Project Cost: $7,448,000 Project Phased: No Project Type: Land Improvement / Infrastructure Funding Source(s): Grant / Airport Fund Potential Grant Identified: Federal Aviation Administration Operating Budget Impact: Increase YEAR: 2026 2027 2028 2029 2030 COST: $7,448,000 Details: This project would extend the apron taxiway 600 feet for lease lots and N. Willow St. extension (road and utilities) and provide for lease lot development (five acres). EA / DESIGN / CONSTRUCTION ARFF BUILDING ROOF REPLACEMENT Department: Airport Total Project Cost: $1,000,000 Project Phased: Yes Project Type: Infrastructure Funding Source(s): Grant / Airport Fund Potential Grant Identified: Federal Aviation Administration Operating Budget Impact: None YEAR: 2026 2027 2028 2029 2030 COST: $100,000 $900,000 Details: The Kenai Municipal Airport's Aircraft Rescue Fire Fighting Operations Facility at 515 N. Willow St. finished construction in 2001. The facility's EPDM roof system, encompassing approximately 19,637 square feet, will be reaching the end of its intended useful life. This project will provide design documents for a complete roof replacement. Design documents will be prepared in FY2028, and construction is scheduled to take place in FY2029. Page 72 10 AIRPORT FUND PROJECTS REHABILITATE TW F/J & GA APRON Department: Airport Total Project Cost: $25,528,900 Project Phased: Yes Project Type: Infrastructure Funding Source(s): Grant / Airport Fund Potential Grant Identified: Federal Aviation Administration Operating Budget Impact: None YEAR: 2026 2027 2028 2029 2030 COST: $25,528,900 Details: These sections of asphalt are anticipated to need replacement by the year 2030. The Edges and lighting of these areas are nearing the end of their useful life and are expected to be replaced as part of this project. REHABILITATE TAXIWAYS G/H/J AND CITY APRON Department: Airport Total Project Cost: $5,910,500 Project Phased: Yes Project Type: Infrastructure Funding Source(s): Grant / Airport Fund Potential Grant Identified: Federal Aviation Administration Operating Budget Impact: None YEAR: 2026 2027 2028 2029 2030 COST: $5,910,500 Details: These sections of asphalt are anticipated to need replacement by the year 2030. Taxiway J and the City Apron are already in poor condition. The Edges and lighting of these areas are nearing the end of their useful life and are expected to be replaced as part of this project. Page 73 11 Blank Page 74 12 GENERAL FUND FY2026 No Project Name Total Project Cost Grant Funding City Funding 1 Wildwood Drive Rehabilitation $1,480,000 $1,200,000 Note 1 2 Aliak Stormwater and Paving Repair – Construction $600,000 See Note 2 $600,000 3 Streets Condition Assessment $100,000 $100,000 4 GIS Stormwater, Lighting, and Road Mapping Improvements $50,000 $50,000 5 Downtown Asphalt Crack Sealing $200,000 See Note 2 $200,000 6 Road Improvements and Repairs $1,150,000 $1,000,000 $150,000 7 Parking Lot Sealcoating and Repairs $300,000 $300,000 8 Flight Services RTU Replacements $400,000 $400,000 9 Beaver Creek Pavilion Replacement $50,000 $50,000 10 Tractor Replacement $70,000 $70,000 11 City Hall Improvements – Design $75,000 $75,000 Totals $4,475,000 $2,200,000 $1,995,000 FY2027 No Project Name Total Project Cost Grant Funding City Funding 12 Old Town Park Reconstruction $1,635,000 $1,000,000 $635,000 13 Gymnasium Drop Curtain Addition $40,000 $40,000 14 City Hall Improvements – Construction $800,000 $640,000 $160,000 15 Gravel Road Improvements $200,000 $200,000 16 Stormwater Improvements $240,000 $240,000 17 Asphalt Roadway Improvements Phase I – Design $150,000 $150,000 Totals $3,065,000 $1,640,000 $1,425,000 Page 75 13 FY2028 No Project Name Total Project Cost Grant Funding City Funding 18 Asphalt Roadway Improvements Phase I – Construction $1,500,000 $1,350,000 $150,000 19 Asphalt Roadway Improvements Phase II – Design $150,000 See Note 3 $150,000 20 Relocation of Parks & Rec to Daubenspeck – Design $150,000 $150,000 21 Multipurpose Facility Roof Replacement – Design $75,000 $75,000 Totals $1,875,000 $1,350,000 $525,000 FY2029 No Project Name Total Project Cost Grant Funding City Funding 22 Relocation of Parks & Rec to Daubenspeck – Construction $3,000,000 $2,400,000 $600,000 23 Multipurpose Facility Roof – Construction $850,000 $680,000 $170,000 24 Asphalt Roadway Improvements Phase II – Construction $1,500,000 $1,350,000 $150,000 Totals $5,350,000 $4,430,000 $920,000 FY2030 No Project Name Total Project Cost Grant Funding City Funding 25 Multipurpose Facility Refrigeration System Replacement $500,000 $500,000 Totals $500,000 $0 $500,000 Total Project Cost Grant Funding City Funding General Fund FY2026-2030 Grand Totals $15,265,000 $9,620,000 $5,365,000 Note 1: The City has completed design work for the Wildwood Drive project and has $280,000 already appropriated to this project. No new local funds are needed. Note 2: The City intends to seek grant funds for Citywide Roadway Improvements. If successful in obtaining funding, these projects may be supplemented with this funding if needed. Note 3: The City intends to seek grant funds for Asphalt Roadway Improvements. Design of the Phase II Improvements may be supplemented with grant funds if needed. Page 76 14 GENERAL FUND PROJECTS WILDWOOD DRIVE REHABILITATION Department: Public Works Total Project Cost: $1,480,000 Project Phased: No Project Type: Infrastructure Funding Source(s): State Grant / General Fund Potential Grant Identified: State Grant Operating Budget Impact: Decrease YEAR: 2026 2027 2028 2029 2030 COST: $1,480,000 Details: This project will rehabilitate Wildwood Drive from the Kenai Spur Highway to the entrance of the Wildwood Drive Correctional Facility. The roadway is severely deteriorated. The State of Alaska Department of Corrections is the primary user of the roadway. Designs for the project are 95% complete, and approximately $280,000 in local funding is available from previous appropriations for this project. Project activity will include design completion, right of way acquisition, and construction. ALIAK STORM WATER & PAVING REPAIR – CONSTRUCTION Department: Public Works Total Project Cost: $600,000 Project Phased: Yes Project Type: Infrastructure Funding Source(s): General Fund Potential Grant Identified: None Operating Budget Impact: Decrease YEAR: 2026 2027 2028 2029 2030 COST: $600,000 Details: This project will address a failed stormwater line on Aliak Dr. between Candlelight Dr. and Highbush Ln. The galvanized piping has collapsed in several locations, which causes the occasional sinkhole to surface after significant runoff. This project will require the removal of sections of the roadway and the replacement of existing stormwater piping with new ones or removal of piping and installation of infiltration basins, followed by resurfacing the roadway. Page 77 15 GENERAL FUND PROJECTS STREETS CONDITION ASSESSMENT Department: Public Works Total Project Cost: $100,000 Project Phased: No Project Type: Planning Funding Source(s): General Fund Potential Grant Identified: None Operating Budget Impact: No Effect YEAR: 2026 2027 2028 2029 2030 COST: $100,000 Details: This project will assess all the asphalt roads the City of Kenai maintains. The condition ratings collected from this assessment will be used to develop a priority list for replacing and maintaining asphalt roadways. GIS STORMWATER, LIGHTING, AND ROAD MAPPING IMPROVEMENTS Department: Public Works Total Project Cost: $50,000 Project Phased: No Project Type: Information Technology Funding Source(s): General Fund Potential Grant Identified: None Operating Budget Impact: No Effect YEAR: 2026 2027 2028 2029 2030 COST: $50,000 Details: Funding to be used as part of a project with Water and Sewer funding to update and import new information into our GIS system. The goal is to include underground stormwater piping and street light wiring. Page 78 16 GENERAL FUND PROJECTS DOWNTOWN ASPHALT CRACK SEALING Department: Public Works Total Project Cost: $200,000 Project Phased: No Project Type: Infrastructure Funding Source(s): General Fund Potential Grant Identified: None Operating Budget Impact: Decrease YEAR: 2026 2027 2028 2029 2030 COST: $200,000 Details: The project will use asphalt mastic to seal the wide gaps that are unraveling between paving joints on downtown roads. Priorities will be Willow and Main. The product is similar to crack sealing but creates a better bond with the existing asphalt to minimize water intrusion. ROAD IMPROVEMENTS AND REPAIRS Department: Public Works Total Project Cost: $1,150,000 Project Phased: Yes Project Type: Infrastructure Funding Source(s): State Grant / General Fund Potential Grant Identified: State Grant Operating Budget Impact: Decrease YEAR: 2026 2027 2028 2029 2030 COST: $1,150,000 Details: General funding for roadway improvements to supplement active projects as needed and repair major deficiencies. Grant funds would be used start design and construction improvements to roads identified in the Streets Assessment. If no grant funds are obtained, local funds will be used to cap gravel roads to improve driving surfaces and drainage. Page 79 17 GENERAL FUND PROJECTS PARKING LOT SEAL COATING AND REPAIRS Department: Public Works Total Project Cost: $300,000 Project Phased: No Project Type: Infrastructure Funding Source(s): General Fund Potential Grant Identified: None Operating Budget Impact: No Effect YEAR: 2026 2027 2028 2029 2030 COST: $300,000 Details: The project would crack seal and seal coat parking lot areas for the City of Kenai-owned buildings, excluding the airport and utility buildings, to extend the life of the asphalt. The project would also make minor repairs to parking lots as needed. FLIGHT SERVICES RTU REPLACEMENTS Department: Public Works Total Project Cost: $400,000 Project Phased: No Project Type: Building Improvement Funding Source(s): General Fund Potential Grant Identified: None Operating Budget Impact: Decrease YEAR: 2026 2027 2028 2029 2030 COST: $400,000 Details: This is a planned replacement project for air handling units reaching the end of their useful life. This work will provide for the efficient and reliable function of HVAC systems at the facility currently leased by the Federal Aviation Administration (FAA). Page 80 18 GENERAL FUND PROJECTS BEAVER CREEK PARK REPLACEMENT PAVILION Department: Parks and Recreation Total Project Cost: $50,000 Project Phased: No Project Type: Parks & Recreation Funding Source(s): General Fund Potential Grant Identified: None Operating Budget Impact: No Effect YEAR: 2026 2027 2028 2029 2030 COST: $50,000 Details: Construct a new pavilion at Beaver Creek Park located just off the Spur Highway on Parkside Dr. This will be a wood frame structure consistent with other similar structures within the City. TRACTOR REPLACEMENT Department: Parks & Recreation Total Project Cost: $70,000 Project Phased: No Project Type: Equipment Funding Source(s): General Fund Potential Grant Identified: None Operating Budget Impact: No Effect YEAR: 2026 2027 2028 2029 2030 COST: $70,000 Details: This project will replace aging equipment with new equipment. A tractor and various attachments, including a wide area mower deck and snow removal components, are anticipated. Price will also include purchase of a trailer to haul equipment around City. Equipment is planned for year-round use. Page 81 19 GENERAL FUND PROJECTS CITY HALL IMPROVEMENTS Department: Public Works Total Project Cost: $875,000 Project Phased: Yes Project Type: Building Improvement Funding Source(s): Grant / General Fund Potential Grant Identified: State Capital Project Submission and Federal Grants to be Identified Operating Budget Impact: Decrease YEAR: 2026 2027 2028 2029 2030 COST: $75,000 $800,000 Details: This project will replace the 40+ year-old exterior doors, windows, exterior siding, and mechanical ventilation systems. Remodel of interior portions of the building may also occur as the scope is developed through the design phase. OLD TOWN PLAYGROUND RECONSTRUCTION Department: Parks and Recreation Total Project Cost: $1,635,000 Project Phased: No Project Type: Parks & Recreation Funding Source(s): Grant / General Fund Potential Grant Identified: State Capital Project Submission and Federal Grants to Be Identified Operating Budget Impact: No Effect YEAR: 2026 2027 2028 2029 2030 COST: $1,635,000 Details: This project will replace aging equipment at the park on Peninsula Avenue, adjacent to the Fine Arts Center in Old Town, a popular destination for visitors and locals. Located near the Visitor’s Center and several large housing complexes, the park serves as a key recreational space for families and children. Preliminary meetings with the Kenaitze Indian Tribe, Salamatof Native Association, and other community members emphasized accessibility, the Native Youth Olympic Court, art, and Kenai culture as focal points of the design and layout of the park. Page 82 20 GENERAL FUND PROJECTS GYMNASIUM DROP CURTAIN ADDITION Department: Parks & Recreation Total Project Cost: $40,000 Project Phased: No Project Type: Building Improvement Funding Source(s): General Fund Potential Grant Identified: None Operating Budget Impact: No Effect YEAR: 2026 2027 2028 2029 2030 COST: $40,000 Details: A drop curtain in the Kenai Recreation Center Gymnasium will be added to divide the space into two usable areas. STORMWATER IMPROVEMENTS Department: Public Works Total Project Cost: $240,000 Project Phased: No Project Type: Infrastructure Funding Source(s): General Fund Potential Grant Identified: None Operating Budget Impact: Decrease YEAR: 2026 2027 2028 2029 2030 COST: $240,000 Details: This project will allow Public Works to continue addressing stormwater runoff, culvert, and catch basin issues as they deteriorate throughout the City. Page 83 21 GENERAL FUND PROJECTS GRAVEL ROADWAY IMPROVEMENTS Department: Public Works Total Project Cost: $200,000 Project Phased: No Project Type: Infrastructure Funding Source(s): General Fund Potential Grant Identified: None Operating Budget Impact: Decrease YEAR: 2026 2027 2028 2029 2030 COST: $200,000 Details: Funding will be used to continue capping gravel roads in the City to improve the driving surface and improve drainage. ASPHALT ROADWAY IMPROVEMENTS Department: Public Works Total Project Cost: $3,300,000 Project Phased: No Project Type: Infrastructure Funding Source(s): State Grants / General Fund Potential Grant Identified: None Operating Budget Impact: Decrease YEAR: 2026 2027 2028 2029 2030 COST: $150,000 $1,650,000 $1,500,000 Details: Projects to design and seek grant funds for asphalt roadways in the City. Priority lists to be determined from asphalt assessments and designs to be completed to determine costs and seek grant funds to complete projects. Page 84 22 GENERAL FUND PROJECTS RELOCATION OF PARKS & REC TO DAUBENSPECK Department: Parks and Recreation Total Project Cost: $3,150,000 Project Phased: Yes Project Type: Building Funding Source(s): Grant / General Fund Potential Grant Identified: None Operating Budget Impact: Increase YEAR: 2026 2027 2028 2029 2030 COST: $150,000 $3,000,000 Details: This project will relocate Park & Rec facilities from their current location at 332 Airport Way to 550 Daubenspeck where the Streets, Shop, and Building Maintenance division currently resides. A new building including garage and office space shall be provided. MULTIPURPOSE FACILITY ROOF Department: Public Works Total Project Cost: $925,000 Project Phased: No Project Type: Building Maintenance Funding Source(s): General Potential Grant Identified: None Operating Budget Impact: Decrease YEAR: 2026 2027 2028 2029 2030 COST: $75,000 $850,000 Details: The Multipurpose facility was constructed in 1999. This project will replace the roof at the expected end of life. Page 85 23 GENERAL FUND PROJECTS MULTIPURPOSE FACILITY REFRIGERATION SYSTEM REPLACEMENT Department: Parks & Recreation Total Project Cost: $500,000 Project Phased: No Project Type: Building Maintenance Funding Source(s): General Fund Potential Grant Identified: None Operating Budget Impact: Decrease YEAR: 2026 2027 2028 2029 2030 COST: $500,000 Details: The refrigeration system for maintaining the ice rink during the winter is nearing the end of life. Options are being reviewed for replacement in the future. Page 86 24 Blank Page 87 25 WATER & SEWER FUND FY2026 No Project Name Total Project Cost Grant Funding City Funding 1 Disinfectant Generation Equipment – Design $100,000 $100,000 2 GIS Mapping Improvements $100,000 $100,000 3 WTP/WWTP Fencing Improvements $200,000 Note 1 $200,000 4 Trading Bay Road Sewer Insulation $100,000 $100,000 Totals $500,000 $0 $500,000 FY2027 No Project Name Total Project Cost Grant Funding City Funding 5 Airport Reservoir Pump House Improvements – Design $200,000 $200,000 6 Disinfectant Generation Equipment – Construction $500,000 $400,000 $100,000 7 Water Main Line Improvements $250,000 $250,000 8 Water Meter Equipment & Software $200,000 $160,000 $40,000 9 WWTP Operations Building $2,000,000 $1,600,000 $400,000 10 Broad Street Lift Station Reconstruction $600,000 $600,000 Totals $3,750,000 $2,160,000 $1,590,000 FY2028 No Project Name Total Project Cost Grant Funding City Funding 11 Airport Reservoir Tank Exterior Repair – Design $100,000 $100,000 12 Water Main Line Improvements $250,000 $250,000 13 Airport Reservoir Pump House Improvements - Construction $2,000,000 $1,600,000 $400,000 14 WWTP Effluent Flow Monitoring/Auto Dosing $225,000 $225,000 15 Vac Truck Replacement $600,000 $600,000 Totals $3,175,000 $1,600,000 $1,575,000 Page 88 26 FY2029 No Project Name Total Project Cost Grant Funding City Funding 16 Florida Ave Water Main – Design $60,000 $60,000 17 Airport Reservoir Tank Exterior Repair $1,000,000 $800,000 $200,000 18 Replace WWTP Screening System $2,000,000 $1,600,000 $400,000 Totals $3,060,000 $2,400,000 $660,000 FY2030 No Project Name Total Project Cost Grant Funding City Funding 19 Florida Ave Water Main – Construction $250,000 $250,000 20 Water Main Line Improvements $500,000 $500,000 21 WWTP Influent Pump Station $1,000,000 $800,000 $200,000 Totals $1,750,000 $800,000 $950,000 Total Project Cost Grant Funding City Funding Water & Sewer Fund FY2026-2030 Grand Total $12,235,000 $6,960,000 $5,275,000 Note 1: Grant funds may be available for all or part of this project that may reduce local funding requirements. Page 89 27 WATER & SEWER PROJECTS DISINFECTANT GENERATION EQUIPMENT Department: Public Works – Water & Sewer Total Project Cost: $600,000 Project Phased: No Project Type: Equipment Funding Source(s): Water & Sewer Fund / Grant Potential Grant Identified: State Revolving Fund Operating Budget Impact: Decrease YEAR: 2026 2027 2028 2029 2030 COST: $100,000 $500,000 Details: This Project will allow the Public Works department to generate our own chlorine disinfectant for use at the water and wastewater plants. This project will result in long-term cost savings over purchasing liquid disinfectant. GIS MAPPING IMPROVEMENTS Department: Public Works – Water & Sewer Total Project Cost: $100,000 Project Phased: No Project Type: Information Technology Funding Source(s): Water & Sewer Fund Potential Grant Identified: None Operating Budget Impact: No Effect YEAR: 2026 2027 2028 2029 2030 COST: $100,000 Details: This project will update the water and sewer mapping for the utility systems. Funds to be used with a general fund project to update street light and storm sewer mapping. Page 90 28 WATER & SEWER PROJECTS WTP & WWTP FENCING IMPROVEMENTS Department: Public Works – Water & Sewer Total Project Cost: $200,000 Project Phased: No Project Type: Infrastructure Funding Source(s): Water & Sewer Fund / Grant Potential Grant Identified: SHSP Operating Budget Impact: No Effect YEAR: 2026 2027 2028 2029 2030 COST: $200,000 Details: This project will add fencing where needed to secure utility sites and replace damaged fencing at the WWTP. Grant funds are being pursued for this project. TRADING BAY ROAD SEWER INSULATION Department: Public Works – Water & Sewer Total Project Cost: $100,000 Project Phased: No Project Type: Infrastructure Funding Source(s): Water & Sewer Fund Potential Grant Identified: None Operating Budget Impact: Decrease YEAR: 2026 2027 2028 2029 2030 COST: $100,000 Details: Several sewer services on Trading Bay Road have annual freezing issues due to the shallow burial depth. The project will excavate and insulate these service lines within the ROW to reduce the chances of freezing during winter. Page 91 29 WATER & SEWER PROJECTS AIRPORT RESERVOIR PUMP HOUSE IMPROVEMENTS Department: Public Works – Water & Sewer Total Project Cost: $2,200,000 Project Phased: No Project Type: Infrastructure Funding Source(s): Water & Sewer Fund/Grant Potential Grant Identified: State Revolving Fund Operating Budget Impact: Decrease YEAR: 2026 2027 2028 2029 2030 COST: $200,000 $2,000,000 Details: This project will provide equipment replacements at the Airport Reservoir Pump House. This site has a three-million-gallon storage tank that provides the majority of the City's water during daytime hours. This work will utilize the existing building but modify pumps and controls to increase reliability and operations with our water plant. WATER MAIN LINE IMPROVEMENTS Department: Public Works – Water & Sewer Total Project Cost: $1,000,000 Project Phased: Yes Project Type: Infrastructure Funding Source(s): Water & Sewer Fund Potential Grant Identified: None Operating Budget Impact: No Effect YEAR: 2026 2027 2028 2029 2030 COST: $250,000 $250,000 $500,000 Details: Funds will be used to improve and modify our water distribution system. The main areas to be targeted include the installation of fire hydrants for improved flushing and fire coverage and the looping of mains to reduce dead ends and poor water quality. Page 92 30 WATER & SEWER PROJECTS WATER METER EQUIPMENT AND SOFTWARE Department: Public Works – Water & Sewer Total Project Cost: $200,000 Project Phased: No Project Type: Information Technology Funding Source(s): Water & Sewer Fund Potential Grant Identified: None Operating Budget Impact: Decrease YEAR: 2026 2027 2028 2029 2030 COST: $200,000 Details: This project will standardize a software solution for reading meters for the department, starting with commercial facilities. This project will significantly reduce staff time in reading meters. WWTP OPERATIONS BUILDING RENOVATIONS - CONSTRUCTION Department: Public Works – WWTP Total Project Cost: $2,000,000 Project Phased: No Project Type: Building Improvement Funding Source(s): Water & Sewer Fund/Grant Potential Grant Identified: State Revolving Fund Operating Budget Impact: Decrease YEAR: 2026 2027 2028 2029 2030 COST: $2,000,000 Details: This project will replace the primary operations building at the Waste Water Plant, initially constructed in 1974, with additions in 1982. The facility is on the shore of Cook Inlet and is subject to the constant presence of salt air. As a result, much of the facility doors, windows, siding, hardware, etc., have rusted beyond repair. Due to the extent of remodel work and other issues relating to the size of the facility, it has been determined that a new building is in the City's best interest. Costs will be determined through design efforts before seeking grant funds. Page 93 31 WATER & SEWER PROJECTS BROAD STREET LIFT STATION RECONSTRUCTION Department: Public Works – Water & Sewer Total Project Cost: $600,000 Project Phased: No Project Type: Infrastructure Funding Source(s): Water & Sewer Fund Potential Grant Identified: None Operating Budget Impact: Decrease YEAR: 2026 2027 2028 2029 2030 COST: $600,000 Details: This project will provide major improvements to the Broad Street Lift Station that are much-needed. This project is a major collection site with all connections east of Broad St. running through this site before proceeding to the Waste Water Plant. This project will increase the capacity of the existing site, provide emergency backup power generation, and replace pumps and controls with new ones. AIRPORT RESERVOIR TANK EXTERIOR REPAIR Department: Public Works – Water & Sewer Total Project Cost: $1,100,000 Project Phased: Yes Project Type: Infrastructure Funding Source(s): Water & Sewer Fund/Grant Potential Grant Identified: State Revolving Fund Operating Budget Impact: No Effect YEAR: 2026 2027 2028 2029 2030 COST: $100,000 $1,000,000 Details: This project will address the exterior appearance of the airport reservoir tank. The interior of the tank was coated to extend its life. This project will address the deteriorating exterior insulation and coating. Page 94 32 WATER & SEWER PROJECTS WASTEWATER TREATMENT PLANT EFFLUENT FLOW MONITORING / DOSING CONTROL Department: Public Works – WWTP Total Project Cost: $225,000 Project Phased: No Project Type: Process Control Funding Source(s): Water & Sewer Fund Potential Grant Identified: None Operating Budget Impact: Decrease YEAR: 2026 2027 2028 2029 2030 COST: $225,000 Details: This project will provide equipment to provide more accurate dosing of chemicals in the treatment of wastewater effluent, which will result in savings in sodium hypochlorite and sodium bisulfate. Chemical feed will vary based on the flow of effluent leaving the plant. VAC TRUCK Department: Public Works – Water & Sewer Total Project Cost: $600,000 Project Phased: No Project Type: Equipment Funding Source(s): Water & Sewer Fund Potential Grant Identified: None Operating Budget Impact: No Effect YEAR: 2026 2027 2028 2029 2030 COST: $600,000 Details: This project will provide for the replacement of the City's existing Vac Truck. This vehicle is an integral piece of equipment used regularly by the City. We have one, with no backup other than contracting out the services at a significant expense to the utility. The truck cleans and maintains wastewater lift stations and the overall sewer collection system. The truck is also capable of jetting clogged lines. Page 95 33 WATER & SEWER PROJECTS FLORIDA AVE WATER MAIN Department: Public Works – Water & Sewer Total Project Cost: $310,000 Project Phased: Yes Project Type: Infrastructure Funding Source(s): Water & Sewer Fund Potential Grant Identified: None Operating Budget Impact: No Effect YEAR: 2026 2027 2028 2029 2030 COST: $60,000 $250,000 Details: Extend a new 12" water main connecting Fifth St. and Florida Ave and extending to First St. This project is intended to remedy issues with 4" water mains installed 50+ years ago as part of the old military base. With recent new construction in the area, the 4" mains are limited in terms of how many homes can be served. The 12” main would reduce existing bottlenecks in capacity. The total line extension is approximately 1600lf. REPLACE WWTP SCREENING SYSTEM Department: Public Works – Water & Sewer Total Project Cost: $2,000,000 Project Phased: No Project Type: Process Technology Funding Source(s): Water & Sewer Fund Potential Grant Identified: State Revolving Fund Operating Budget Impact: Decrease YEAR: 2026 2027 2028 2029 2030 COST: $2,000,000 Details: The screening system at the WWTP is aging, and equipment occasionally fails, causing backup and cleaning issues. The project would replace aging equipment with new technology and improve operations for handling higher flows with redundancy. Page 96 34 WATER & SEWER PROJECTS WASTEWATER TREATMENT PLANT INFLUENT PUMP STATION Department: Public Works - Water & Sewer Total Project Cost: $1,000,000 Project Phased: No Project Type: Infrastructure Funding Source(s): Water & Sewer Fund/Grant Potential Grant Identified: State Revolving Fund Operating Budget Impact: No Effect YEAR: 2026 2027 2028 2029 2030 COST: $1,000,000 Details: This project will replace the existing influent station and install a new pump station to provide surge protection storage and grit capture. This project will allow for more balanced incoming flows into the plant and reduce staff time on recovering from surges. Page 97 35 Blank Page 98 36 SENIOR CITIZENS FUND FY2026 No Project Name Total Project Cost Grant Funding City Funding Nothing Currently Planned Totals FY2027 No Project Name Total Project Cost Grant Funding City Funding 1 Senior Center Landscaping Project Phase I $40,000 $40,000 Totals $40,000 $40,000 FY2028 No Project Name Total Project Cost Grant Funding City Funding 2 Senior Center Landscaping Project Phase II $35,000 $35,000 Totals $35,000 $35,000 FY2029 No Project Name Total Project Cost Grant Funding City Funding Nothing Currently Planned this fiscal year Totals FY2030 No Project Name Total Project Cost Grant Funding City Funding Nothing Currently Planned this fiscal year Totals No Project Name Total Project Cost Grant Funding City Funding Senior Citizens Fund FY 2026-2030 Grand Total $75,000 $75,000 Page 99 37 SENIOR CITIZENS FUND PROJECTS SENIOR CENTER LANDSCAPING Department: Senior Center Total Project Cost: $75,000 Project Phased: Yes Project Type: Land Improvement Funding Source(s): Senior Citizens Fund Potential Grant Identified: None Operating Budget Impact: No Effect YEAR: 2026 2027 2028 2029 2030 COST: $40,000 $35,000 Details: This project would landscape the south lawn of the Senior Center to level the area, replant grass and trees, and construct walkways for easy and safe maneuvering. This would improve lost access to the perimeter of the building, yard, and bluff areas for private rentals and the public, including wheelchair access. The project has been pushed back until the bluff erosion has stabilized. Page 100 38 Blank Page 101 39 CONGREGATE HOUSING FUND FY2026 No Project Name Total Project Cost Grant Funding City Funding 1 Elevator Maintenance $100,000 $100,000 Totals $100,000 $100,000 FY2027 No Project Name Total Project Cost Grant Funding City Funding 2 Apartment Kitchen and Bathroom Remodel $100,000 $100,000 Totals $100,000 $100,000 FY2028 No Project Name Total Project Cost Grant Funding City Funding 3 Apartment Kitchen and Bathroom Remodel $100,000 $100,000 Totals $100,000 $100,000 FY2029 No Project Name Total Project Cost Grant Funding City Funding Nothing Currently Planned Totals FY2030 No Project Name Total Project Cost Grant Funding City Funding Nothing Currently Planned Totals No Project Name Total Project Cost Grant Funding City Funding Congregate Housing Fund FY2026-2030 Grand Total $300,000 $300,000 Page 102 40 CONGREGATE HOUSING FUND PROJECTS ELEVATOR MAINTENANCE Department: Senior Center Total Project Cost: $100,000 Project Phased: No Project Type: Building Improvement Funding Source(s): Congregate Housing Fund Potential Grant Identified: None Operating Budget Impact: No Effect YEAR: 2026 2027 2028 2029 2030 COST: $100,000 Details: These funds will supplement previously appropriated elevator maintenance funds to complete a modernization of the elevator. CONGREGATE HOUSING FUND PROJECTS APARTMENT KITCHEN AND BATHROOM REMODEL Department: Senior Center Total Project Cost: $200,000 Project Phased: Yes Project Type: Building Improvement Funding Source(s): Congregate Housing Fund Potential Grant Identified: None Operating Budget Impact: No Effect YEAR: 2026 2027 2028 2029 2030 COST: $100,000 $100,000 Details: This project remodels the kitchen and bathrooms in three to six apartments each year at Vintage Pointe. The project would replace original (1993) tile flooring, cabinetry, countertops, and fixtures in kitchens and bathrooms to bring apartments into compliance with the Americans with Disabilities Act. This project is not eligible for low-income housing grants. Page 103 41 Blank Page 104 42 PERSONAL USE FISHERY FUND FY2026 No Project Name Total Project Cost Grant Funding City Funding Nothing Currently Planned Totals FY2027 No Project Name Total Project Cost Grant Funding City Funding Nothing Currently Planned Totals FY2028 No Project Name Total Project Cost Grant Funding City Funding Nothing Currently Planned Totals FY2029 No Project Name Total Project Cost Grant Funding City Funding Nothing Currently Planned Totals FY2030 No Project Name Total Project Cost Grant Funding City Funding Nothing Currently Planned Totals Total Project Cost Grant Funding City Funding Personal Use Fishery Fund FY2026-2030 Grand Total Page 105 43 Blank Page 106 44 APPENDIX A – CAPITAL PROJECT SCHEDULE (INCLUDES PREVIOUSLY FUNDED PROJECTS AND FY26 PROPOSED PROJECTS) Page 107 FY26 Project Schedule Project Cycle FY-2025-2026 J-25 F-25 M-25 A-25 M-25 J-25 J-25 A-25 S-25 O-25 N-25 D-25 J-26 F-26 M-26 A-26 M-26 J-26 Projects Airport Fund Airport Operations Boiler & Controls Replacement 2021 KMA Runway Rehabilitation 2021 KMA Airfield Marking, Crack Sealing, Sealcoat 2023 Design ITB Terminal Surveillance Camera/Ops Access 2023 RFP Airport Master Plan Phase 1 & 2 2023 Perimeter Fenceline Improvements 2025 Acquire ARFF Vehicle 2025 Rehabilitate Taxiway 2026 Animal Control Building Roof Replacement 2026 ITB General Fund General Government Bluff Stabilization Project - Mulityear 2015 Cemetery Expansion Phase 1 2019 Cemetery Expansion Phase 2 2022 Public Safety Repair Underground Water Tank 2023 Community Wildfire Protection Mitigation Phase 2/3 2024 ITB Fire Department Flooring Replacement 2024 Emergency Services Facility Improvement 2025 RFP Public Works Bridge Access Pedestrian Path 2020 Wildwood Drive Rehabilitation 2021 Kenai City Hall HVAC Unit 2021 Inlet Woods Storm Drain Repairs 2021 Facility Assessments Phase 2 2023 Elevator Assessment 2024 Aliak Storm Water & Paving Repair Design 2024 RFP ITB Public Mainwalk Replacements & ADA Ramps 2025 Street Lighting Improvements 2025 RFP ITB Streets Assessment 2026 GIS Mapping Improvements 2026 Downtown Asphalt Crack Sealing 2026 Road Improvements and Repairs 2026 Parking Lot Sealcoating and Repairs 2026 Flight Services RTU Replacements 2026 ITB City Hall Improvements - Design 2026 Parks, Recreation & Cultural Softball Field Shelters/Dugouts Replacement 2023 Slash Disposal Site 2023 Municipal Park Shelter #3 Replacement 2023 ITB Tractor Replacement 2026 Ongoing throughout CWPP projects ConstructionDesign Design/Construction On Hold Pending Street Assessment Assessment/Design ITB Closeout ConstructionRFPDesign On Hold awaiting DOT Funding On Hold Seeking Grant Funds On Hold to Design City Hall Improvements On Hold to Design City Hall Improvements Being Re-evaluated - May be incorportated in Architectural RFP ITB Procurement Fu n d i n g F Y FY -2025 FY-2026 Construction Grant Closeout Seek Funding Construction Grant Closeout Design Phase 1 Design Phase 2 Procurement/Ordering Design Construction On Hold for Public Safety Building Assessment Construction - Phase 2 Construction - Phase 3 On Hold for Public Safety Building Assessment Assessment Apply for Grants/Schematic Design Construction Grant Dependent RFP Design Construction RFP Design Construction Design Construction ConstructionITBDesign ITB Construction ITB RFP ITB Construction Design Construction Contract Construction RFP Design Construction Assessment RFP Design 45 Page 108 FY26 Project Schedule Project Cycle FY-2025-2026 J-25 F-25 M-25 A-25 M-25 J-25 J-25 A-25 S-25 O-25 N-25 D-25 J-26 F-26 M-26 A-26 M-26 J-26Fu n d i n g F Y FY -2025 FY-2026 Parks & Recreation Master Plan 2025 RFP Tractor Replacement 2026 Beaver Creek Pavilion Replacement 2026 ITB Water & Sewer Fund Water & Sewer Renovations 621 Lift Station Upgrades 2021 MP 13 Lift Station MP 14 Lift Station Lawton Drive Lift Station WTP Pump House Construction 2023 ITB Cemetery Creek Culvert 2024 Broad Street Lift Station Renovation 2025 Disinfectant Generation Equipment - Design 2026 RFP GIS Mapping Improvements 2026 WTP Fencing Improvements 2026 Trading Bay Road Sewer Insulation 2026 Waste Water Renovations 625 Digester Blower Replacement and Building 2021 ITB Electronic Gate and Controls 2023 WWTP Fencing Improvements 2026 Senior Center Fund Senior Center Front Door Modifications 2022 Senior Center Canopy Roof Repair 2025 Congregate Housing Fund Vintage Kitchen/Bathroom Remodel 2023 RFP Elevator Maintenance 2024 ITB Vintage Point Floors 2 & 3 Hallway Carpet Replacement 2025 Exterior Door Replacements 2025 RFP PU Fishery Fund Personal Use Fishery Float Replacements 2023 Boat Ramp Concrete Repairs 2025 ITB Construction Design ITB Construction Construction ITB Construction Construction ITB Construction Design Construction Construction Grant Dependent Design Seek Grant Funding RFP Design Grant Dependent Design Construction Applying for Grant Design ITB Construction Procurement On Hold - Applying for Grant RFP Design Construction Master Planning Construction Design Construction ITB Design 46 Page 109 MEMORANDUM TO: Mayor Gabriel and Council Members THROUGH: Terry Eubank, City Manager FROM: Kathy Romain, Senior Center Director DATE: January 7, 2025 SUBJECT: Council on Aging Commission Recommendation to City Council On May 7, 2024 City Council approved the Council on Aging Commission 2024 Work Plan and Objective No. 2 of the work plan was, “Discuss and Research Adding More Senior Housing for the City of Kenai”. During the December 12, 2024 Council on Aging Commissions regular meeting, the commission approved a motion to, “Recommend City Council Investigate the need for Additional Senior Housing”. If this recommendation is supported by the City Council, you may choose to add a project to the Fiscal Year 2026 - 2030 Capital Improvement Plan or to provide direction to the Administration to include funding for a project in the Fiscal Year 2026 Operation Budget. Attached: Council on Aging Commission 2024 Work Plan - Objective No. 2 Page 110 2024 – COUNCIL ON AGING ANNUAL WORK PLAN 2024 Annual Work Plan City of Kenai Council on Aging INTRODUCTION This area should include a brief description of the overall purpose of the commission. Note: Work plans developed by the advisory body will be submitted to the City Council for approval; therefore, it is a good idea to align the goals and objectives with city code, policy and the City of Kenai Comprehensive Plan. The Mission of the Council on Aging Commission is to advise the Mayor, the City Council, Senior Center Director, and City of Kenai the needs of the elderly in the area of seniors, support the programs which enable the continued independence of senior citizens and serve as an advisory committee. Duties include advising the Senior Center Director on matters dealing with the budgets for senior programs and programs operated at the Kenai Senior Center (KSC). Instructions: In the space provided below, create a list of issues and goals (objectives) your commission would like to address in the upcoming year, your list should also include plans on how to address those issues. Each objective listed should include information regarding additional staff resources and/or community volunteers needed; funding resources, are funds available in the budget if not are you proposing council include funding in the upcoming budget cycle; and how long is it expected to obtain the objective. Pease prioritize the objectives of your group with number one (1) being the top priority. GOAL OR OBJECTIVE COLLABORATION FUNDING RESOURCES TIME TO COMPLETE Objective No. 2 _______ Objective: Discuss and Research Adding More Seniors Housing for the City of Kenai Estimated Time to Complete: 2024 __________________________ Strategy: (Provide a summary of tasks which need to be done to obtain the objective.) 1. Discuss and research adding more senior housing for the City of Kenai. a. Schedule work sessions and assign research tasks to commission members. b. Compile finds and provide a comprehensive report to the City Council Member representing the Council on Aging Commission. c. Have the City Council Representative report the findings and recommendations to the full Kenai City Council. Narrative: (Describe the benefits to the residents and visitors of the City.) There is currently a one year waiting list for housing for Vintage Pointe Manor. Research and discussions on the viability and finding sources needs to begin for planning future senior housing. Collaboration: (Who needs to be involved to obtain the objective?) The Council on Aging Commission members and KSC staff. This task has been assigned to two Commission members. Funding: (Are funds available, or is funding needed in a future budget?) No funding required. 6 Page 111 Sponsored by: Askin New Text Underlined; [DELETED TEXT BRACKETED] CITY OF KENAI RESOLUTION NO. 2025-07 A RESOLUTION REQUESTING THE GOVERNOR OF THE STATE OF ALASKA DESIGNATE BY PROCLAMATION THE AREA OF THE UPPER COOK INLET EAST SIDE SET NET FISHERY AS AN AREA IMPACTED BY AN ECONOMIC DISASTER IN 2024 AND SUPPORTING A RECOVERY PLAN. WHEREAS, the City of Kenai recognizes the positive economic and cultural impact of commercial fisheries in the Upper Cook Inlet Region; and, WHEREAS, the City supports the Upper Cook Inlet salmon fishery and City residents, families and businesses that participate in the salmon fishery along with other users of this fishery’s resource; and, WHEREAS, in 2024, the East Side Setnet fishery’s very limited harvest and fishing opportunities resulted in an approximate 99% loss of traditional harvest; and, WHEREAS, the dramatic complete loss of the fishery threatens the livelihood of the individuals, families, and businesses participating in the fishery, and jeopardizes the continued viability of the commercial fishing industry in the Upper Cook Inlet Region; and, WHEREAS, a Governor’s disaster declaration creates a means for financial assistance for those involved in the fishery and could also provide assistance for science and resource management benefiting all users; and, WHEREAS, it is in the best interest of the City of Kenai to request that Governor Mike Dunleavy proclaim an Economic Disaster in the Upper Cook Inlet Fisheries Region, and support a recovery plan that directly assists fisheries participants and benefits all users of this important natural resource. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA: Section 1. That the City Council respectfully requests that Commissioner Julie Sande, Department of Commerce, Community and Economic Development, recommend to Governor Dunleavy to designate, by proclamation, the areas of the Kenai Peninsula Borough affected by the 2024 Upper Cook Inlet East Side Set Net Fishery loss of harvest as area impacted by an economic disaster. Section 2. That the City Council respectfully requests that Governor Dunleavy designate by proclamation, as described in AS 44.33.285, the area of the Upper Cook Inlet East Side Set Net Fishery as an area impacted by an economic disaster and that the State of Alaska implement a recovery plan that provides private assistance and takes other actions that benefit commercial fisheries, participants and others that rely on this important fishery resource. Section 3. The City Council also respectfully requests that the State of Alaska urge the Federal Department of Commerce and all other applicable federal agencies to render private and public assistance to all affected persons and entities. Section 4. That a copy of this Resolution will be provided to Commissioner Julie Sande, Department of Commerce, Community and Economic Development, and to the Office of Governor Mike Dunleavy. Page 112 Resolution No. 2025-07 Page 2 of 2 New Text Underlined; [DELETED TEXT BRACKETED] Section 5. That a copy of this Resolution will be provided to State Senator Jesse Bjorkman and State Senator Gary Stevens, State Representative Bill Elam, State Representative Justin Ruffridge, State Representative Louise Stutes, and State Representative Sarah Vance. Section 6. That this Resolution takes effect immediately upon passage. PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, THIS 15TH DAY OF JANUARY, 2025. ___________________________________ Brian Gabriel Sr., Mayor ATTEST: ___________________________________ Michelle M. Saner, MMC, City Clerk Page 113 MEMORANDUM TO: Mayor Gabriel and Council Members FROM: Victoria Askin, Council Member DATE: January 9, 2025 SUBJECT: Resolution 2025-07 East Side Set Net Economic Disaster Declaration This Resolution requests the Governor proclaim a local economic disaster for the area affected by the almost complete closure of the East Side Net Fishery in 2024 resulting in an approximate 99 percent reduction in traditional harvest by the fishery. The Kenai Peninsula Borough and City of Soldotna have recently passed similar resolutions. Your consideration is appreciated. Page 114 KENAI CITY COUNCIL – REGULAR MEETING DECEMBER 18, 2024 – 6:00 P.M. KENAI CITY COUNCIL CHAMBERS 210 FIDALGO AVE., KENAI, AK 99611 MAYOR BRIAN GABRIEL, PRESIDING City of Kenai Council Meeting Page 1 of 6 December 18, 2024 MINUTES A. CALL TO ORDER A Regular Meeting of the Kenai City Council was held on December 18, 2024, in City Hall Council Chambers, Kenai, AK. Mayor Gabriel called the meeting to order at approximately 6:00 p.m. 1. Pledge of Allegiance Mayor Gabriel led those assembled in the Pledge of Allegiance. 2. Roll Call There were present: Brian Gabriel, Mayor Henry Knackstedt, Vice Mayor Phil Daniel Deborah Sounart Alex Douthit Victoria Askin Sovala Kisena A quorum was present. Also in attendance were: **Xiling Tanner, Student Representative Terry Eubank, City Manager Scott Bloom, City Attorney David Swarner, Finance Director Tyler Best, Parks and Recreation Director Lee Frey, Public Works Director Derek Ables, Airport Manager Shellie Saner, City Clerk 3. Agenda and Consent Agenda Approval Mayor Gabriel noted the following additions to the Packet: Add to item E.1. Public Hearing - Ordinance No. 3445-2024 • Postponement Memo MOTION: Council Member Knackstedt MOVED to approve the agenda and consent agenda with the requested revisions. Council Member Askin SECONDED the motion. The items on the Consent Agenda were read into the record. Mayor Gabriel opened the floor for public comment on consent agenda items; there being no one wishing to be heard, the public comment period was closed. UNANIMOUS CONSENT was requested. VOTE: There being no objection; SO ORDERED. *All items listed with an asterisk (*) are considered to be routine and non-controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a council Page 115 City of Kenai Council Meeting Page 2 of 6 December 18, 2024 member so requests, in which case the item will be removed from the consent agenda and considered in its normal sequence on the agenda as part of the General Orders. B. SCHEDULED ADMINISTRATIVE REPORTS - None. C. SCHEDULED PUBLIC COMMENTS - None. D. UNSCHEDULED PUBLIC COMMENTS - None. E. PUBLIC HEARINGS 1. Ordinance No. 3445-2024 - Decreasing Estimated Revenues and Appropriation in the Kenai City Municipal Roadway Improvement Capital Project Funds to Transfer Residual Balance from Completed Projects Back to Their Original Funding Sources, and Increasing Estimated Revenues and Appropriation in the Kenai City Water & Sewer, Public Safety, and Airport Improvements Capital Project Funds to Fully Fund Projects Approved in the FY2025 Budget. (Administration) MOTION: Council Member Knackstedt MOVED to enact Ordinance No. 3445-2024. Council Member Sounart SECONDED the motion. Mayor Gabriel opened the floor for public comment. There being no one wishing to be heard, the public comment period was closed. MOTION TO POSTPONE: Council Member Knackstedt MOVED to postpone Ordinance No. 3445-2024 to the January 15, 2025 Regular City Council Meeting. Council Member Askin SECONDED the motion. UNANIMOUS CONSENT was requested on the motion to postpone. VOTE: There being no objection; SO ORDERED. 2. Resolution No. 2024-52 - Reinstating a Player Registration Fee for the City of Kenai City League Basketball to Support More Games During the Season. (Administration) MOTION: Council Member Knackstedt MOVED to adopt Resolution No. 2024-52. Council Member Sounart SECONDED the motion. Mayor Gabriel opened the floor for public comment. There being no one wishing to be heard, the public comment period was closed. It was reported that the group wanted more games; the additional fee would cover the costs for more games including supplies and staffing; having a player fee would increase player accountability and the groups were in support of the fee. UNANIMOUS CONSENT was requested. VOTE: There being no objection; SO ORDERED. 3. Resolution No. 2024-53 - Approving Extensions and Amendments to Two Agreements with the State of Alaska Division of Forestry and Fire Protection. (Administration) MOTION: Council Member Sounart MOVED to adopt Resolution No. 2024-53. Council Member Knackstedt SECONDED the motion. Page 116 City of Kenai Council Meeting Page 3 of 6 December 18, 2024 Mayor Gabriel opened the floor for public comment. There being no one wishing to be heard, the public comment period was closed. It was reported the City currently has two agreements with the Division of Forestry (DOF); the first provides funding for the slash disposal site and extending the agreement would allow continued operations using the remaining funds available; the second is for spruce bark beetle hazardous tree removal, funding from the DOF represented a portion of the City’s match for Federal funding and continuing the agreement would allow additional tree removal. There was discussion regarding locations where additional trees would be removed. UNANIMOUS CONSENT was requested. VOTE: There being no objection; SO ORDERED. F. MINUTES 1. *Regular Meeting of December 4, 2024. (City Clerk) G. UNFINISHED BUSINESS - None. H. NEW BUSINESS 1. *Action/Approval - Bills to be Ratified. (Administration) Approved by the consent agenda. 2. *Action/Approval - Non-Objection to Renewal of a Beverage Dispensary Tourism Liquor License for Schilling Alaska, LLC DBA Uptown Motel/Louie’s - License No. 1859. (City Clerk) Approved by the consent agenda. 3. *Action/Approval - Non-Objection to the Renewal of a Marijuana Product Manufacturing Facility License and a Standard Marijuana Cultivation License for Red Run Cannabis Cultivators, LLC., DBA: Red Run Cannabis Cultivators, LLC. - License No.’s 19372 and 10052; and a Retail Marijuana Store License for Red Run Cannabis Company, LLC., DBA: Red Run Cannabis Company, LLC. – License No. 10056. (City Clerk) Approved by the consent agenda. 4. *Action/Approval - Special Use Permit to Echo Lake Meats for Use of 20 Square Feet of Terminal Space at the Kenai Municipal Airport. (Administration) Approved by the consent agenda. 5. *Ordinance No. 3446-2024 - Accepting and Appropriating a Grant from the Alaska Food Coalition to the Kenai Senior Center. (Administration) Introduced by the consent agenda and Public Hearing set for January 15, 2025. 6. Action/Approval - Approving a Certificate of Acceptance Notice for Kee’s Turn Subdivision. (Administration) MOTION: Council Member Douthit MOVED to approve the Certificate of Acceptance Notice. Council Member Daniel SECONDED the motion. Robert Ruffner, Planning Director for the Kenai Peninsula Borough reported that the subject plat was finalized in 2015; since that time borough code had changed requiring municipalities to sign off when the borough is not accepting a right-of-way management authority; the developer believes they retained a Page 117 City of Kenai Council Meeting Page 4 of 6 December 18, 2024 liability without the City’s signing off and has requested the action now before the Council to resolve their concerns. Concerns were stated that this could set a precedent generating other similar request as a result. Discussion included: there being no benefit or negative impact to the City; the purpose of this action was to alleviate the owners concerns; this process was not typical and involved considerable time and effort. VOTE: YEA: Douthit, Askin, Knackstedt, Daniel, Sounart, Gabriel, Kisena NAY: None **Student Representative Tanner: Yea MOTION PASSED. 7. Discussion/Approval - Scheduling a Joint Work Session with the Kenaitze Indian Tribe. (Administration) A Joint Work Session with the Kenaitze Indian Tribe was scheduled for January 16, 2025, 6:00 p.m. at the Kenai Visitor and Cultural Center, 11471 Kenai Spur Hwy., Kenai. [Clerk’s Note: It was requested that a discussion item be included on the work session agenda regarding development of a formal Memorandum Understanding with the Tribe.] I. COMMISSION / COMMITTEE REPORTS 1. Council on Aging Commission No report, next meeting January 9, 2025. 2. Airport Commission Council Member Sounart reported on the December 12, 2024 meeting, next meeting January 9, 2025. 3. Harbor Commission No report, next meeting February 10, 2025. 4. Parks and Recreation Commission Council Member Kisena reported on the December 4, 2024 meeting, next meeting January 2, 2025. 5. Planning and Zoning Commission Council Member Sounart reported on the December 11, 2024 meeting, next meeting January 8, 2025. 6. Beautification Commission No report, next meeting January 14, 2025. J. REPORT OF THE MAYOR Mayor Gabriel stated it was great to be back, thanked Vice Mayor Knackstedt for filling in and reported: • Attending the Alaska Municipal League Conference and the Conference of Mayors. • Attending the Wreaths Across America Event. • Welcomed new Public Works Director Lee Frey. • Wished everyone a Merry Christmas and Happy New Year. K. ADMINISTRATION REPORTS 1. City Manager - City Manager Eubank reported on the following: Page 118 City of Kenai Council Meeting Page 5 of 6 December 18, 2024 • Attending the Alaska Municipal Managers Association and Alaska Municipal League Conferences. • Attending the Kenai Peninsula Borough Tourism Industry Working Group meeting; City’s are invited and may participate; however, are not voting members of the group. • All eleven parcels sold at the Land Auction; average price 118% over borough assessment; with one purchaser qualifying for the Veterans discount. • City Planner Kevin Buettner will serve as the City representative to the Kenai Peninsula Economic Development District Board. • Welcomed new Firefighter Brendan Alberts. • Met with Alaska Airlines, they expressed interest in considering a letter of interest for future Small Community Air Service Development Program Grant applications from the City. • Wished everyone a Merry Christmas and Happy New Year. • Thanked all City employees for their dedication and hard work, noting they are the backbone of our City’s success. 2. City Attorney - No report. 3. City Clerk - City Clerk Saner reported on the following: • Attending the Alaska Association of Municipal Clerks Conference. L. ADDITIONAL PUBLIC COMMENTS 1. Citizen Comments (Public comments limited to (5) minutes per speaker) 2. Council Comments Council Member Douthit noted there would be a meet and greet with Kristen Faulkner, American cyclist who won two gold medals at the 2024 Olympics at the Cannery Lodge on the 28th at 3:00 p.m. Student Representative Tanner reported that Connections Student Xinlan Tanner was admitted to the Massachusetts Institute of Technology; provided an update on upcoming Kenai Highschool sporting events; and noted school break was from December 23 through January 3. He wished everyone a Merry Christmas and Happy New Year. Council Member Sounart stated she performed with the Kenai Peninsula Orchestra during their Christmas Concert, noting the orchestra sounded strong with more musicians returning this year. Council Member Askin reported attending the Senior Citizen Thanksgiving Luncheon, noting the largest turnout; attending the Alaska Municipal League Conference; and wished everyone a Merry Christmas and Happy New Year. Council Member Daniel reported attending the Alaska Municipal League Conference and wished everyone a Merry Christmas and Happy New Year. Council Member Kisena reported attending the Newly Elected Officials training portion of the Alaska Municipal League Conference, noting it was an informative experience; and he stated his appreciation for the skill and experience of our local clerk’s. Council Member Knackstedt welcomed Mayor Gabriel back; reported attending the Alaska Municipal League Conference; thanked Public Works Director Frey for the CIP Presentation; and wished everyone a Merry Christmas and Happy New Year. M. EXECUTIVE SESSION - None. Page 119 City of Kenai Council Meeting Page 6 of 6 December 18, 2024 N. PENDING ITEMS - None. O. ADJOURNMENT P. INFORMATIONAL ITEMS - None. There being no further business before the Council, the meeting was adjourned at 6:59 p.m. I certify the above represents accurate minutes of the Kenai City Council meeting of December 18, 2024. ___________________________________ Michelle M. Saner, MMC City Clerk ** The student representative may cast advisory votes on all matters except those subject to executive session discussion. Advisory votes will not affect the outcome of the official council vote. Advisory votes will be recorded in the minutes. A student representative may not move or second items during a council meeting. Page 120 Sponsored by: Administration New Text Underlined; [DELETED TEXT BRACKETED] CITY OF KENAI ORDINANCE NO. 3445-2024 AN ORDINANCE INCREASING ESTIMATED REVENUES AND APPROPRIATION IN THE KENAI CITY MUNICIPAL ROADWAY IMPROVEMENT CAPITAL PROJECT FUNDS TO TRANSFER RESIDUAL BALANCE FROM A COMPLETED PROJECT BACK TO IT’S ORIGINAL FUNDING SOURCE, AND INCREASING ESTIMATED REVENUES AND APPROPRIATION IN THE GENERAL, AIRPORT, AND WATER AND SEWER FUNDS AND THE WATER & SEWER, PUBLIC SAFETY, AND AIRPORT IMPROVEMENTS CAPITAL PROJECT FUNDS TO FULLY FUND PROJECTS APPROVED IN THE FY2025 BUDGET. WHEREAS, $77,739.07 remains in Municipal Roadway Improvements Capital Project Funds from completed capital projects for N. Willow street; and, WHEREAS, transfer of the residual $77,739.07 to the General Fund, the fund from which the funds originated will allow future appropriation of the funds for operations or future capital projects and is in the best interest of the city; and, WHEREAS, the FY2025 Budget estimated residual balances that did not materialize to the level projected and these projected residual balances were a component of FY25 Capital Project Funding; and, WHEREAS, the Water & Sewer Capital Fund estimated a residual amount of $39,610 of which only $9,610.65 materialized; and, WHEREAS, $29,999.35 is needed to fully fund the Capital project for the Broad Street Lift Station; and, WHEREAS, the Public Safety Capital Fund estimated a residual amount of $54,337 of which only $44,968.85 materialized; and, WHEREAS, $9,368.15 is needed to fully fund the Capital project for the Emergency Services Facility Assessment; and, WHEREAS, the Airport Improvements Capital Fund estimated a residual amount of $299,808 of which only $290,563.68 materialized; and, WHEREAS, $9,244.32 is needed to fully fund the Capital project for the purchase of a new Aircraft Rescue Fire Fighting Vehicle; and, WHEREAS, transfer of funds to fully fund these capital projects is in the best interest of the City. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, AS FOLLOWS: Section 1. That the estimated revenues and appropriations be increased as follows: Municipal Roadway Improvements Capital Project Fund: Increase Estimated Revenues- Appropriation of Fund Balance $77,739.07 Page 121 Ordinance No. 3445-2024 Page 2 of 3 New Text Underlined; [DELETED TEXT BRACKETED] Increase Appropriations – Transfer to General Fund $77,739.07 Section 2. That the estimated revenues and appropriations be increased as follows: Water & Sewer Fund: Increase Estimated Revenues – Appropriation of Fund Balance $9,610.65 Increase Appropriations – Transfer to Water & Sewer Capital Project Fund $9,610.65 Water & Sewer Capital Project Fund: Increase Estimated Revenues – Transfer from Water & Sewer Fund $9,610.65 Increase Appropriations – Broad Street Lift Station Capital Project $9,610.65 Section 3. That the estimated revenues and appropriations be increased as follows: General Fund: Increase Estimated Revenues – Appropriation of Fund Balance $9,368.15 Increase Appropriations – Transfer to Public Safety Capital Project Fund $9,368.15 Public Safety Capital Project Fund: Increase Estimated Revenues – Transfer from General Fund $9,368.15 Increase Appropriations – Emergency Services Facility Assessment Capital Project $9,368.15 Section 4. That the estimated revenues and appropriations be increased as follows: Airport Fund: Increase Estimated Revenues – Appropriation of Fund Balance $9,244.32 Increase Appropriations – Transfer to Airport Improvements Capital Project Fund $9,244.32 Airport Improvements Capital Project Fund: Increase Estimated Revenues – Transfer from Airport Fund $9,244.32 Increase Appropriations – ARFF Vehicle Capital Project $9,244.32 Page 122 Ordinance No. 3445-2024 Page 3 of 3 New Text Underlined; [DELETED TEXT BRACKETED] Section 5. Severability: That if any part or provision of this ordinance or application thereof to any person or circumstances is adjudged invalid by any court of competent jurisdiction, such judgment shall be confined in its operation to the part, provision, or application directly involved in all controversy in which this judgment shall have been rendered, and shall not affect or impair the validity of the remainder of this title or application thereof to other persons or circumstances. The City Council hereby declares that it would have enacted the remainder of this ordinance even without such part, provision, or application. Section 6. Effective Date: That pursuant to KMC 1.15.070(f), this ordinance shall take effect immediately upon enactment. ENACTED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, THIS 15TH DAY OF JANUARY, 2025. ___________________________________ Brian Gabriel Sr., Mayor ATTEST: ___________________________________ Michelle M. Saner, MMC, City Clerk Approved by Finance: _________________ Introduced: December 4, 2024 Enacted: January 15, 2025 Effective: January 15, 2025 Page 123 MEMORANDUM TO: Mayor Gabriel and Council Members THROUGH: Terry Eubank, City Manager FROM: Dave Swarner, Finance Officer DATE: November 25, 2024 SUBJECT: Ordinance 3445-2024 Capital Project Fund Balance Transfers The purpose of this memo it to recommend the enactment of Ordinance 3445-2024 that will transfer the remaining balance from a completed project back to the original funding source and transfer funds to capital projects for amounts that were projected during budget that did not materialize. These transfers will allow the residual funds to be appropriated for operations or new capital projects in the future and fully fund current year capital projects. In total $77,739.07 will be returned to the General Fund from the Municipal Roadway Improvement Capital Project Fund after completion of the N. Willow street capital project. During the FY2025 budget process there were a few capital projects that were projected to have residual balances that had additional expenditures resulting in less funds available for other projects. • The Water & Sewer Capital Project Fund projected a residual amount of $39,610 of which only $9,610.65 materialized leaving a difference of $29,999.35 to be appropriated from the Water & Sewer Fund for the Broad Street Lift Station capital project. • The Public Safety Capital Project Fund projected a residual amount of $54,337 of which only $44,968.85 materialized leaving a difference of $9,368.15 to be appropriated from the General Fund for the Emergency Services Facility Assessment capital project. • The Airport Improvements Capital Project Fund projected a residual amount of $299,808 of which only $290,563.68 materialized leaving a difference of $9,244.32 to be appropriated from the Airport Fund for the ARFF Vehicle capital project. With the enactment of Ordinance 3445-2024, funds will be returned to their original funding source related to the N. Willow Street project, where they will reside in fund balance until the passage of future ordinances appropriating the funds for operations or other capital projects. And the projects that were expected to be partially funded by projected budget savings that did not materialize will be fully funded. Your support for the enactment of Ordinance 3445-2024 is respectfully requested. Page 124 MEMORANDUM TO: Mayor Gabriel and Council Members THROUGH: Terry Eubank, City Manager FROM: Dave Swarner, Finance Director DATE: January 6, 2025 SUBJECT: Ordinance 3445-2024 Requested Amendment This memo requests an amendment to increase the amount in Section 2 from $9,610.65 to $29,999.35 to reflect the amount of funds remaining from prior year not the funds needed in the current year. The following amendment is respectfully requested. Motion Thank you for your consideration. Amend Section 2 by replacing $9,610.65 with $29,999.35 throughout the section. Page 125 PAYMENTS OVER $35,000.00 WHICH NEED COUNCIL RATIFICATION COUNCIL MEETING OF: JANUARY 15, 2025 VENDOR PERS PREMERA HOMER ELECTRIC INVESTMENTS VENDOR DESCRIPTION PERS DECEMBER PREMIUM ELECTRIC USAGE DESCRIPTION DEPARTMENT VARIOUS VARIOUS VARIOUS MATURITY DATE ACCOUNT LIABILITY HEAL TH INSURANCE UTILITIES AMOUNT AMOUNT 124,839.13 212,633.70 114,079.51 Effect. Int Page 126 MEMORANDUM TO: Mayor Gabriel and Council Members FROM: Shellie Saner, City Clerk DATE: December 19, 2024 SUBJECT: Action/Approval – Kenai Elks Lodge #2425 Liquor License Renewal The following establishment has submitted an application to the Alcohol and Marijuana Control Office (AMCO) for a renewal of license: Applicant: Kenai Elks Lodge #2425 D/B/A: Kenai Elks Lodge #2425 License Type: Club License License No.: 5644 Pursuant to KMC 2.40, a review of City accounts has been completed on the applicants and they have satisfied all obligations to the City. With the approval of Council, a letter of non-objection to the liquor license renewal will be forwarded to the ABC Board and the applicants. Your consideration is appreciated. Page 127 Department of Commerce, Community, and Economic Development ALCOHOL & MARIJUANA CONTROL OFFICE 550 West 7th Avenue, Suite 1600 Anchorage, AK 99501 Main: 907.269.0350 December 13, 2024 From: Alcohol.licensing@alaska.gov ; amco.localgovernmentonly@alaska.gov Licensee: Kenai Elks Lodge #2425 DBA: Kenai Elks Lodge #2425 VIA email: kenaielks2425@gmail.com CC: None Local Government 1: Kenai Local Government 2: Kenai Peninsula Borough Via Email: cityclerk@kenai.city; micheleturner@kpb.us; jkasper@kpb.us; sessert@kpb.us; mjenkins@kpb.us; nscarlett@kpb.us; mboehmler@kpb.us; rraidmae@kpb.us; slopez@kpb.us; bcarter@kpb.us; jrasor@kpb.us Community Council: n/a Via Email: Re: Club License #5644 Combined Renewal Notice License Number: #5644 License Type: Club License Licensee: Kenai Elks Lodge #2425 Doing Business As: Kenai Elks Lodge #2425 Physical Address: 205 Barnacle Way, Kenai, AK 99611 Designated Licensee: Kenai Elks Lodge #2425 Phone Number: 907-398-8291 Email Address: kenaielks2425@gmail.com ☒ License Renewal Application ☐ Endorsement Renewal Application Dear Licensee: Our staff has reviewed your application after receiving your application and required fees. Your renewal documents appear to be in order, and I have determined that your application is complete for purposes of AS 04.11.510, and AS 04.11.520. Your application is now considered complete and will be sent electronically to the local governing body(ies), your community council if your proposed premises is in Anchorage or certain locations in the Matanuska- Page 128 Susitna Borough, and to any non-profit agencies who have requested notification of applications. The local governing body(ies) will have 60 days to protest the renewal of your license. Your application will be scheduled for the February 4th, 2025 board meeting for Alcoholic Beverage Control Board consideration. The address and call-in number for the meeting will be posted on our home page. The board will not grant or deny your application at the meeting unless your local government waives its right to protest per AS 04.11.480(a). Please feel free to contact us through the Alcohol.licensing@alaska.gov email address if you have any questions. Dear Local Government: We have received completed renewal applications for the above listed licenses within your jurisdiction. This is the notice required under AS 04.11.480. A local governing body may protest the issuance, renewal, relocation, or transfer to another person of a license with one or more endorsement, or issuance of an endorsement by sending the director and the applicant a protest and the reasons for the protest in a clear and concise statement within 60 days of the date of the notice of filing of the application. A protest received after the 60-day period may not be accepted by the board, and no event may a protest cause the board to reconsider an approved renewal, relocation, or transfer. To protest any application(s) referenced above, please submit your written protest for each within 60 days to AMCO and provide proof of service upon the applicant and proof that the applicant has had reasonable opportunity to defend the application before the meeting of the local governing body. If you have any questions, please email amco.localgovernmentonly@alaska.gov. Dear Community Council (Municipality of Anchorage and Mat-Su Borough only) We have received a completed renewal application for the above listed license (see attached application documents) within your jurisdiction. This letter serves to provide written notice to the above referenced entities regarding the above application, as required under AS 04.11.310(b) and AS 04.11.525. Please contact the local governing body with jurisdiction over the proposed premises for information regarding review of this application. Comments or objections you may have about the application should first be presented to the local governing body. If you have any questions, please email Alcohol.licensing@alaska.gov Sincerely, Kyle Helie, Licensing Examiner II For Lizzie Kubitz, Acting Director Page 129 Action History (UTC-08 :00) Submit Approve Approve Approve Approve Approve Approve Approve Approve Approve by Meghan Thibodeau 12/13/2024 4 :26:42 PM (Form Submission) by Jeremy Hamilton 12/13/2024 4:29:04 PM (Fire Marshall Review) • The task was assigned to Jeremy Hamilton. The due date is : December 24, 2024 5:00 PM 12/13/2024 4:26:43 PM by Brandon McElrea 12/13/2024 5: 17 :50 PM (Lands Review) " No Code violations . • The task was assigned to Brandon McElrea. The due date is : December 24, 2024 5:00 PM 12/13/2024 4 :26:44 PM by David Ross 12/13/2024 6 :08 :42 PM (Police Department Review) • The task was assigned to David Ross . The due date is : December 24, 2024 5 :00 PM 12/13/2024 4 :26:43 PM by Tina Williamson 12/16/2024 9:38:34 AM (Finance Asst Review) • The task was assigned to Tina Williamson . The due date is: December 24, 2024 5:00 PM 12/13/2024 4 :26:44 PM by Cindy Herr 12/16/2024 12 :45:01 PM (Legal Asst Review) " There are no monies owed in restitution or fines . • The task was assigned to Cindy Herr. The due date is: December 24 , 2024 5:00 PM 12/13/2024 4:26:44 PM by David Swarner 12/16/2024 12:46 :25 PM (Finance Review) • The task was assigned to David Swarner. The due date is: December 25, 2024 5:00 PM 12/16/2024 12:45:02 PM by Scott Bloom 12/16/2024 12:46:37 PM (Legal Review) • The task was assigned to City_Attorney. The due date is: December 25, 2024 5:00 PM 12/16/2024 12:45:02 PM • Scott Bloom assigned the task to Scott Bloom 12/16/2024 12:46:33 PM by Kevin Buettner 12/16/2024 1 :41 :43 PM (P&Z Department Review) • The task was assigned to Planning_Director. The due date is: December 25, 2024 5:00 PM 12/16/2024 12:45:02 PM • Kevin Buettner assigned the task to Kevin Buettner 12/16/2024 1 :40:52 PM by Joe Fisher 12/19/2024 3:00 :42 PM (Building Official Review) • The task was assigned to Joe Fisher. The due date is : December 24, 2024 5 :00 PM 12/13/2024 4:26:43 PM Page 130 AMCO License Application Date 12/13/2024 Establishment Information License Type Club License Licensee Kenai Elks Lodge #2425 Doing Business As Kenai Elks Lodge #2425 Premises Address 205 Barnacle Way Contact Information Contact Licensee Daniel L. Aaronson Contact Phone No. 907-252-7107 Additional Contact Information Name Kenneth Cole Phone No. 907-398-8291 Documents File Upload #5644 AB-17 Renewal Application.pdf City, State Kenai, AK #5644 Kenai Elks Lodge #2425 Renewal Notice.pdf Contact Email aaronsonlaw@gci.net Email kencole@gmail.com 250.1 KB 291 .02KB Page 131 144 North Binkley Street, Soldotna, AK 99669 | (P) 907-714-2160 | (F) 907-714-2388 | www.kpb.us Office of the Borough Clerk Thursday, December 26, 2024 Sent via email: cityclerk@kenai.city Shellie Saner, City Clerk City of Kenai RE: Non-Objection of Application Dear Ms. Saner, This serves to advise that the Kenai Peninsula Borough has reviewed the above referenced application and has no objection. Should you have any questions, or need additional information, please do not hesitate to let us know. Sincerely, Michele Turner, CMC Borough Clerk cc: kenaielks2425@gmail.com; mailto:amco.localgovernmentonly@alaska.gov Licensee/Applicant : Kenai Elks Lodge #2425 Business Name : Kenai Elks Lodge #2425 License Type : Club License Location : 205 Barnacle Way, Kenai, AK 99611, City of Kenai License No. : 5644 Application Type : License Renewal Page 135 MEMORANDUM TO: Mayor Gabriel and Council Members FROM: Shellie Saner, City Clerk DATE: January 3, 2025 SUBJECT: Action/Approval – Jersey Subs Liquor License Renewal The following establishment has submitted an application to the Alcohol and Marijuana Control Office (AMCO) for a renewal of license: Applicant: Jersey Subs AK LLC D/B/A: Jersey Subs License Type: Restaurant/Eating Place Liquor License License No.: 5900 Pursuant to KMC 2.40, a review of City accounts has been completed on the applicants and they have satisfied all obligations to the City. With the approval of Council, a letter of non-objection to the liquor license renewal will be forwarded to the ABC Board and the applicants. Your consideration is appreciated. Page 136 Department of Commerce, Community, and Economic Development ALCOHOL & MARIJUANA CONTROL OFFICE 550 West 7th Avenue, Suite 1600 Anchorage, AK 99501 Main: 907.269.0350 December 17, 2024 From: Alcohol.licensing@alaska.gov ; amco.localgovernmentonly@alaska.gov Licensee: Jersey Subs AK LLC DBA: Jersey Subs VIA email: jerseysubak@gmail.com CC: None Local Government 1: Kenai Local Government 2: Kenai Peninsula Borough Via Email: micheleturner@kpb.us; sessert@kpb.us; mjenkins@kpb.us; nscarlett@kpb.us; mboehmler@kpb.us; rraidmae@kpb.us; slopez@kpb.us; bcarter@kpb.us; jrasor@kpb.us; cityclerk@kenai.city Re: Restaurant / Eating Place #5900 Combined Renewal Notice License Number: #5900 License Type: Restaurant / Eating Place Licensee: Jersey Subs AK LLC Doing Business As: Jersey Subs Physical Address: 106 S Willow St Ste 3, Kenai, AK 99611 Designated Licensee: Jersey Subs AK LLC Phone Number: 907-513-1938 Email Address: jerseysubak@gmail.com ☒ License Renewal Application ☐ Endorsement Renewal Application Dear Licensee: Our staff has reviewed your application after receiving your application and required fees. Your renewal documents appear to be in order, and I have determined that your application is complete for purposes of AS 04.11.510, and AS 04.11.520. Your application is now considered complete and will be sent electronically to the local governing body(ies), your community council if your proposed premises is in Anchorage or certain locations in the Matanuska- Page 137 Susitna Borough, and to any non-profit agencies who have requested notification of applications. The local governing body(ies) will have 60 days to protest the renewal of your license. Your application will be scheduled for the February 4th, 2025 board meeting for Alcoholic Beverage Control Board consideration. The address and call-in number for the meeting will be posted on our home page. The board will not grant or deny your application at the meeting unless your local government waives its right to protest per AS 04.11.480(a). Please feel free to contact us through the Alcohol.licensing@alaska.gov email address if you have any questions. Dear Local Government: We have received completed renewal applications for the above listed licenses within your jurisdiction. This is the notice required under AS 04.11.480. A local governing body may protest the issuance, renewal, relocation, or transfer to another person of a license with one or more endorsement, or issuance of an endorsement by sending the director and the applicant a protest and the reasons for the protest in a clear and concise statement within 60 days of the date of the notice of filing of the application. A protest received after the 60-day period may not be accepted by the board, and no event may a protest cause the board to reconsider an approved renewal, relocation, or transfer. To protest any application(s) referenced above, please submit your written protest for each within 60 days to AMCO and provide proof of service upon the applicant and proof that the applicant has had reasonable opportunity to defend the application before the meeting of the local governing body. If you have any questions, please email amco.localgovernmentonly@alaska.gov. Dear Community Council (Municipality of Anchorage and Mat-Su Borough only) We have received a completed renewal application for the above listed license (see attached application documents) within your jurisdiction. This letter serves to provide written notice to the above referenced entities regarding the above application, as required under AS 04.11.310(b) and AS 04.11.525. Please contact the local governing body with jurisdiction over the proposed premises for information regarding review of this application. Comments or objections you may have about the application should first be presented to the local governing body. If you have any questions, please email Alcohol.licensing@alaska.gov Sincerely, Kyle Helie, Licensing Examiner II For Lizzie Kubitz, Acting Director Page 138 Action History (UTC-08:00) Submit by Meghan Thibodeau 12/18/2024 9:13:05 AM (Form Submission) Approve by Tina Williamson 12/18/2024 9:16:12 AM (Finance Asst Review) The task was assigned to Tina Williamson. The due date is: December 27, 2024 5:00 PM 12/18/2024 9:13:09 AM Approve by Cindy Herr 12/18/2024 9:17:05 AM (Legal Asst Review) There are no monies owed in fines or restitution. The task was assigned to Cindy Herr. The due date is: December 27, 2024 5:00 PM 12/18/2024 9:13:09 AM Approve by Brandon McElrea 12/18/2024 9:43:40 AM (Lands Review) No Code violations. The task was assigned to Brandon McElrea. The due date is: December 27, 2024 5:00 PM 12/18/2024 9:13:09 AM Approve by Scott Bloom 12/18/2024 9:46:35 AM (Legal Review) The task was assigned to City_Attorney. The due date is: December 27, 2024 5:00 PM 12/18/2024 9:43:42 AM Scott Bloom assigned the task to Scott Bloom 12/18/2024 9:46:32 AM Approve by Kevin Buettner 12/18/2024 9:46:38 AM (P&Z Department Review) The task was assigned to Planning_Director. The due date is: December 27, 2024 5:00 PM 12/18/2024 9:43:43 AM Kevin Buettner assigned the task to Kevin Buettner 12/18/2024 9:46:25 AM Approve by David Swarner 12/18/2024 10:15:51 AM (Finance Review) The task was assigned to David Swarner. The due date is: December 27, 2024 5:00 PM 12/18/2024 9:43:42 AM Approve by Joe Fisher 12/19/2024 2:59:06 PM (Building Official Review) The task was assigned to Joe Fisher. The due date is: December 27, 2024 5:00 PM 12/18/2024 9:13:08 AM Approve by David Ross 1/2/2025 2:20:43 PM (Police Department Review) The task was assigned to David Ross. The due date is: December 27, 2024 5:00 PM 12/18/2024 9:13:09 AM Approve by Jeremy Hamilton 1/2/2025 6:58:28 PM (Fire Marshall Review) The task was assigned to Jeremy Hamilton. The due date is: December 27, 2024 5:00 PM 12/18/2024 9:13:08 AM Page 139 AMCO License Application Date License Type Licensee Doing Business As Premises Address City, State Contact Licensee Contact Phone No.Contact Email Name Phone No.Email File Upload 12/18/2024 Establishment Information Restaurant/Eating Place Liquor License Jersey Subs AK LLC Jersey Subs 106 S Willow St Ste 3 Kenai, AK Contact Information Dil Uhlin 907- 513-1938 jerseysubak@gmail.com Additional Contact Information Documents 5900 AB-17 Renewal Application + AB-33 Restaurant Receipts Affidavit_Redacted.pdf 1.91MB 5900 Jersey Subs Renewal Notice.pdf 291.9KB Page 140 144 North Binkley Street, Soldotna, AK 99669 | (P) 907-714-2160 | (F) 907-714-2388 | www.kpb.us Office of the Borough Clerk Thursday, December 19, 2024 Sent via email: cityclerk@kenai.city Shellie Saner, City Clerk City of Kenai RE: Non-Objection of Application Dear Ms. Saner, This serves to advise that the Kenai Peninsula Borough has reviewed the above referenced application and has no objection. Should you have any questions, or need additional information, please do not hesitate to let us know. Sincerely, Michele Turner, CMC Borough Clerk cc: jerseysubsak@gmail.com; mailto:amco.localgovernmentonly@alaska.gov Licensee/Applicant : Jersey Subs AK LLC Business Name : Jersey Subs License Type : Restaurant/Eating Places - Public Convenience License Location : 106 S. Willow Street, Suite #3, Kenai, AK 99611, City of Kenai License No. : 5900 Application Type : License Renewal Page 145 MEMORANDUM TO: Mayor Gabriel and Council Members FROM: Shellie Saner, City Clerk DATE: January 3, 2025 SUBJECT: Action/Approval - Council Confirmation of Mayoral Nomination of Dominick Sarte to the Harbor Commission for a Term Ending December 31, 2027 Three vacancies currently exist on the Harbor Commission; an application to the Harbor Commission was received and is attached for consideration. Pursuant to Kenai Municipal Code 1.90.010 members are nominated by the Mayor and confirmed by the City Council. Mayor Gabriel has requested Council confirmation of the following appointment: •Dominick Sarte for appointment to a partial term ending on December 31, 2027. Your consideration is appreciated. Page 146 Commission Application Application for Appointments to the Airport, Beautification, Council on Aging, Harbor, Parks & Recreation, and Planning and Zoning Commissions First Name:*Last Name:* Sarte If appointed, select items approved for publication on City Website: Primary Phone Home Phone Email Mailing State:* AK Mailing Zip:* 99611 Home Phone:E-mail * Dsarte123@gmail.com Dominick Residence Address: * Street Number & Street Name. Mailing Address: * Mailing City: * Kenai Primary Phone: * 8188762747 Are you a Resident of the City of Kenai? * Yes No If resident, how long? 1.5 year Name of Spouse:Name of Employer: GLM energy Commission Membership Requirements: Airport Commission: The Airport Commission has four designated seats and three at-large seats. If applying for the Airport Commission, be sure and select the Seat you are applying for in the next column. Beautification, Harbor and Parks & Recreation Commissions: May at the discretion of the Council have up to two non-resident members. Council on Aging Commission: Members need only to reside on the Kenai Peninsula and 51% of whom must be 55-years or older. Planning & Zoning Commission: May have 1 member that is not a resident of the City if that member has controlling ownership in a business physically located in the City. Commission in which you are interested:* Harbor Commission Why do you want to be involved with this Commission? After moving to Kenai I have been looking for ways to get involved with the community. I have attended borough planning board meetings and helped with H.A.V.E Alaska fundraisers. When I got wind of the open position with the harbor commission I was very interest and wanted to jump on the opportunity to serve the community in a way that I am familiar with. List Current Organization Memberships:List Past Organization Memberships: What background, experience or other credentials do you possess to bring to the Commission? Page 147 I have a professional degree in law with a masters in environmental law and policy. In receiving both degrees, I extensively studied land use, zoning, ocean and coast law, and energy regulation policy. During my time in law school I was a member of the energy clinic where we helped many residence of the community develop different types of energy production for private homes, businesses, and farming. I had many opportunities to represent clients in front of the South Royalton, Vt planning board. With this experience I am comfortable with the systems in place and how the commissions operate. Now I would like to bring my experience to the City of Kenai. Page 148 MEMORANDUM TO: Mayor Gabriel and Council Members FROM: Shellie Saner, City Clerk DATE: January 8, 2025 SUBJECT: Action/Approval - Council Confirmation of Mayoral Nominations of Marti Pepper and Bridget Grieme to the Parks and Recreation Commission Two vacancies currently exist on the Parks & Recreation Commission; two applications to the Parks & Recreation Commission were received and are attached for consideration. Pursuant to Kenai Municipal Code 1.90.010 members are nominated by the Mayor and confirmed by the City Council. Mayor Gabriel has requested Council confirmation of the following appointment: • Marti Pepper for appointment to a partial term ending on December 31, 2027. • Bridget Grieme for appointment to a partial term ending on December 31, 2026. Your consideration is appreciated. Page 149 Commission Application Application for Appointments to the Airport, Beautification, Council on Aging, Harbor, Parks & Recreation, and Planning and Zoning Commissions First Name:*Last Name:* Residence Address: * If appointed, select items approved for publication on City Website: Mailing Address:* Mailing City:*Mailing State:* Primary Phone:*Home Phone: E-mail:* Are you a Resident of the City of Kenai?*If resident, how long? Name of Spouse: Name of Employer: Commission Member Requirements: Airport Commission:The Airport Commission has four designated seats and three at-large seats.,IDSSO\LQJ IRU WKH $LUSRUW &RPPLVVLRQEH VXUH DQG VHOHFWWKH 6HDW \RX DUH DSSO\LQJ IRU LQ WKH QH[WFROXPQ Beautification, Harbor and Parks & Recreation Commissions:May at the discretion of the Council have up to two non-resident members Council on Aging Commission:Members need only to reside on the Kenai Peninsula and 50% of whom must be 55-years or older. Planning & Zoning Commission:May have 1 member that is not a resident of the City if that member has controlling ownership in a business physically located in the City. Commission in which you are interested:*$LUSRUW&RPPLVVLRQ'HVLJQDWHG6HDWV Why do you want to be involved with this Commission? List Current Organization Memberships: List Past Organization Memberships: What background, experience or other credentials do you possess to bring to the Commission? <HV 1R Mailing Zip:* 3ULPDU\3KRQH +RPH3KRQH (PDLO 6XEPLWIRUPWRWKH.HQDL&LW\&OHUN V2IILFHDW)LGDOJR$YH.HQDLRUWRFLW\FOHUN#NHQDLFLW\'DWH6XEPLWWHG Marti Pepper Kenai AK 99611 907-398-7870 martipepper@kw.com 10 years Robert Pepper Self Employed, Redoubt KW Real Estate Parks and Rec I have been wanting to get more involved in Kenai for awhile. Parks and Rec is a way to do that. I also love our Kenai Parks. Kenai Peninsula Food bank, Executive Director Kenai Chamber through Keller Williams Kenai Pen Assc of Realtors Kenai Builders Assc through Keller Williams Alaska MLS, DirectorKen Pen Assc of Realtors, PresidentKdll, DirectorNPRSA Hockey board member (long long ago) These roles have strengthened my leadership, community engagement, and relationship-building skills. ✔ ✔ ✔ 12/30/24 Page 150 Commission Application Application for Appointments to the Airport, Beautification, Council on Aging, Harbor, Parks & Recreation, and Planning and Zoning Commissions First Name:*Last Name:* Grieme If appointed, select items approved for publication on City Website: Primary Phone Home Phone Email Mailing State:* AK Mailing Zip:* 99611 Home Phone:E-mail * bhgrieme@gmail.com Bridget Residence Address: * Street Number & Street Name. Mailing Address: * Mailing City: * Kenai Primary Phone: * 9073942163 Are you a Resident of the City of Kenai? * Yes No If resident, how long? 22 years Name of Spouse: Jeremy Grieme Name of Employer: State of Alaska Commission Membership Requirements: Airport Commission: The Airport Commission has four designated seats and three at-large seats. If applying for the Airport Commission, be sure and select the Seat you are applying for in the next column. Beautification, Harbor and Parks & Recreation Commissions: May at the discretion of the Council have up to two non-resident members. Council on Aging Commission: Members need only to reside on the Kenai Peninsula and 51% of whom must be 55-years or older. Planning & Zoning Commission: May have 1 member that is not a resident of the City if that member has controlling ownership in a business physically located in the City. Commission in which you are interested:* Parks and Recreation Commission Why do you want to be involved with this Commission? As a lifelong Alaskan and Kenai resident for over twenty years I am dedicated to helping preserve the small town feel of our country’s larger state. Kenai Parks & Recreation has been responsible for a lot of family memories and opportunities as my kids grew up. Kenai Parks & Recreation continues to provide facilities and opportunities to Kenai residents of all ages, and I would like to be a small part of that. List Current Organization Memberships: Kenai Peninsula Borough Mayor Citizen Advisory Board Member List Past Organization Memberships: Our Lady of the Angels Parish Council Kenai Middle School Site Council Kenai Central High School Site Council Page 151 Kaleidoscope PTA President Cub Scout Den Leader Kenai Peninsula Youth Court Board Member What background, experience or other credentials do you possess to bring to the Commission? I have served on numerous school and extra curricular boards in leadership positions over the years. As a parent of grown children I would like the opportunity to continue to give back to my community. Professionally, and in my personal endeavors I have shown myself to be a respected leader with a “get ‘er done attitude”. Page 152 Sponsored by: Administration New Text Underlined; [DELETED TEXT BRACKETED] CITY OF KENAI ORDINANCE NO. 3448-2025 AN ORDINANCE AMENDING KENAI MUNICIPAL CODE SECTION 14.22.010 - LAND USE TABLE, TO ALLOW AIRPORTS AS A PRINCIPAL PERMITTED USE IN THE AIRPORT LIGHT INDUSTRIAL ZONE. WHEREAS, the Imagine Kenai 2030 Comprehensive Plan (“Comprehensive Plan”), identified a Land Use objective to review existing zoning and subdivision codes to determine if they address current and future land uses adequately; and, WHEREAS, the Kenai Municipal Airport and surrounding land was transferred to the City of Kenai by the federal government in 1963 and was a permitted use within the Conservation zone; and, WHEREAS, the City of Kenai enacted Kenai Municipal Code Section 14.20.065 - Airport Light Industrial (ALI) Zone in May 2016 with Ordinance 2884-2016; and, WHEREAS, the City of Kenai rezoned 51 parcels owned by the City, including the Kenai Municipal Airport, within the Airport Reserve Boundary to ALI in May 2016 with Ordinance 2885-2016; and, WHEREAS, Airports are currently considered a conditional use within the ALI zone; and, WHEREAS, Airports should be a principal permitted use within the ALI zone; and, WHEREAS, at its meeting on January 8, 2025, the Planning and Zoning Commission voted to recommend the City Council enact Ordinance 3448-2025; and, WHEREAS, at its meeting on January 9, 2025, the Airport Commission voted to recommend the City Council enact Ordinance 3448-2025; and, WHEREAS, it is in the best interests of the City to align the zoning code to current land uses around the Kenai Municipal Airport to clarify the type of development sought for future economic investments. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, AS FOLLOWS: Section 1. Amendment of Section of Kenai Municipal Code: That Kenai Municipal Code, Section 14.22.010 - Land Use Table, Industrial subsection, Airports is hereby amended as follows: KEY: P = Principal Permitted Use C = Conditional Use S = Secondary Use N = Not Permitted NOTE: Reference footnotes on following pages for additional restrictions ZONING DISTRICTS LAND USES ALI C RR RR-1 RS RS-1 RS-2 RU CC CG IL IH ED R TSH LC CMU WW INDUSTRIAL Airports P [C] P20 C N C N N C C C C C N C N N C C Page 153 Ordinance No. 3448-2025 Page 2 of 2 New Text Underlined; [DELETED TEXT BRACKETED] Section 2. Severability: That if any part or provision of this ordinance or application thereof to any person or circumstances is adjudged invalid by any court of competent jurisdiction, such judgment shall be confined in its operation to the part, provision, or application directly involved in all controversy in which this judgment shall have been rendered, and shall not affect or impair the validity of the remainder of this title or application thereof to other persons or circumstances. The City Council hereby declares that it would have enacted the remainder of this ordinance even without such part, provision, or application. Section 3. Effective Date: That pursuant to KMC 1.15.070(f), this ordinance shall take effect 30 days after enactment. ENACTED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, THIS 5TH DAY OF FEBRUARY, 2025. ___________________________________ Brian Gabriel Sr., Mayor ATTEST: ___________________________________ Michelle M. Saner, MMC, City Clerk Introduced: January 15, 2025 Enacted: February 5, 2025 Effective: March 7, 2025 Page 154 MEMORANDUM TO: Mayor Gabriel and Council Members THROUGH: Terry Eubank, City Manager FROM: Kevin Buettner, Planning Director DATE: January 15, 2025 SUBJECT: Ordinance 3348-2025 - Amending Kenai Municipal Code Section 14.22.010 - Land Use Table, to Allow Airports as a Principal Permitted Use in the Airport Light Industrial Zone. At their January 8, 2025 meeting, and in accordance with KMC 14.05.010 Duties and Powers, the Planning and Zoning Commission reviewed the proposed ordinance amending the KMC Section 14.22.010 - Land Use Table. Concurrently, at their January 9, 2025 meeting, and in accordance with KMC 1.95.010 Duties and Powers, the Airport Commission also reviewed the proposed ordinance amending the KMC Section 14.22.010 - Land Use Table. In May 2016, Kenai City Council enacted the Airport Light Industrial (ALI) zone and subsequently rezoned fifty-one (51) city owned parcels within the Airport Reserve Boundary to the new ALI zone. During this rezoning process, it was not noted that Airports were only considered a principal permitted use in the Conservation zone, which is what the Kenai Municipal Airport was zoned prior to 2016. This amendment to the KMC is generally administrative in nature and is necessary to align the zoning code to current land uses in and around the Airport to clarify the type of development sought for future economic investments. The commissions both recommended Council enact the ordinance. Page 155 MEMORANDUM TO: Mayor Gabriel and Council Members FROM: Shellie Saner, City Clerk DATE: January 7, 2025 SUBJECT: Scheduling a Board of Adjustment Meeting for the Purpose of Approving Minutes. The Board of Adjustment (BOA) held two hearings in 2024. Prior to those two hearings, the BOA had not met since 2022, and the minutes from the 2022 meetings were not approved until 2024. Timely approval of hearing minutes is highly recommended, as it allows the Board Members who participated in the hearing are the ones approving the minutes. This practice is also crucial for preserving an accurate historical record. The Clerk’s Office is requesting a BOA meeting be scheduled for the purpose of approving the October 15, 2024 BOA Hearing minutes. It is anticipated that this meeting will take 15 minutes or less and could be scheduled immediately preceding a regular Council meeting. Page 156 2024 Annual Report City of Kenai SUMMARY OF REPORT MISSION STATEMENT HIGHLIGHTS 2024 - NŷȕŗNÝĵŷŗµÝŗµCOMMISSION ANNUAL REPORT NŸȖŘOÞĶŸŘ¶ÞضCommission ǻÌsNŸȖŘOÞĶŸŘ¶ÞضOŸŎŎÞǣǣÞŸŘŎ_sǼÌNjss¶ŸĶǣ¯ŸNjˡ˟ˡˣʲ µŸĶ˞ˠ˚rŘÌŘOsħsŘÞǢsŘÞŸNjNsŘǼsNjʹħǢNʺNŸŎŎȖŘÞǼɴŷȖǼNjsOÌŘ_ōsŎEsNjǣÌÞƼʳ µŸĶ˞ˡ˚^ÞǣOȖǣǣŘ_NJsǣsNjOÌ__ÞضŎŸNjsǢsŘÞŸNjËŸȖǣÞض¯ŸNjǼÌsNÞǼɴŸ¯ħsŘÞʳ µŸĶ˞ˢ˚ǣǣÞǣǼǼÌsħǢNǣǼ¯¯ÞŘNjsǣsNjOÌÞضǼŸƼÞOǣǼÌǼOŘsŘNjÞOÌǢsŘÞŸNjƻNjŸ¶NjŎǣʳ ĶĶµŸĶǣɠsNjsOOŸŎƼĶÞǣÌs_ɠÞǼÌNŸȖŘOÞĶŸŘ¶ÞضNŸŎŎÞǣǣÞŸŘNjsOŸŎŎsŘ_ǼÞŸŘǼŸ OŸŘǼÞŘȖsɠŸNjĨŸŘ¶ŸĶǣŘ_OÌÞsɚsÞŎƼĶsŎsŘǼǼÞŸŘǣ¯ŸNjǼÌsɠsEǣÞǼsOÌضsǣŘ_OÞǼɴ OŸȖŘOÞĶǣsŘÞŸNjÌŸȖǣÞضNjsǣsNjOÌȖǼÌŸNjÞʊǼÞŸŘÞŘˡ˟ˡˤʳ ǻÌsƼȖNjƼŸǣsŸ¯ǼÌsNŸȖŘOÞĶŸŘ¶ÞضNŸŎŎÞǣǣÞŸŘÞǣǼŸ_ɚÞǣsǼÌsNŸȖŘOÞĶŘ_ _ŎÞŘÞǣǼNjǼÞŸŘŸŘÞǣǣȖsǣÞŘɚŸĶɚÞضǼÌsħsŘÞǢsŘÞŸNjNsŘǼsNjŘ_ǣsŘÞŸNjOÞǼÞʊsŘƼNjŸ¶NjŎǣ ǣȖƼƼŸNjǼs_EɴǼÌsNÞǼɴʳ^ȖǼÞsǣÞŘOĶȖ_sNjsɚÞsɠÞضŘ_ƼNjŸɚÞ_ÞضNjsOŸŎŎsŘ_ǼÞŸŘǣŸŘŘɴ ŎǣǼsNjƼĶŘǣ¯ŸNjǣsŘÞŸNjOÞǼÞʊsŘǣsNjɚÞOsǣʱOǼÞضÞŘŘ_ɚÞǣŸNjɴOƼOÞǼɴǼŸǼÌsNŸȖŘOÞĶŘ_ǼÌs _ŎÞŘÞǣǼNjǼÞŸŘŸŘŎǼǼsNjǣ¯¯sOǼÞضǼÌsǢsŘÞŸNjNsŘǼsNjŘ_ǣsŘÞŸNjOÞǼÞʊsŘǣsNjɚÞOsǣƼNjŸɚÞ_s_ EɴǼÌsNÞǼɴʱŎĨÞضNjsOŸŎŎsŘ_ǼÞŸŘǣǼŸǼÌsNÞǼɴōضsNjŸŘǼÌsEȖ_¶sǼ¯ŸNjǼÌsNÞǼɴ˅ǣ ǢsŘÞŸNjNsŘǼsNjʱǣȖEŎÞǼǼÞضŘŘȖĶĶɴĶÞǣǼŸ¯ǼÌsNjsOŸŎŎsŘ_s_OƼÞǼĶÞŎƼNjŸɚsŎsŘǼǣʱŘ_ ƼNjŸɚÞ_ÞضÞŘ¯ŸNjŎǼÞŸŘŘ_NjsOŸŎŎsŘ_ǼÞŸŘǣǣNjsLJȖsǣǼs_EɴǼÌsNÞǼɴNŸȖŘOÞĶŘ_ _ŎÞŘÞǣǼNjǼÞŸŘʳ µŸĶ˞ˠɠǣǣȖƼƼŸNjǼs_ɠÞǼÌǼÌsƼĶŘǼŸȖƼ_ǼsǼÌsNÞǼɴŸ¯ħsŘÞɟsEƼ¶s_sǣÞ¶ŘŘ_Eɴ __Þضsǣɴ˚ǼŸ˚Ȗǣs¯sǼȖNjsǣ¯ŸNjǼÌsǢsŘÞŸNjǢsNjɚÞOsǣǣsOǼÞŸŘŘ_EɴǼÌsǣȖOOsǣǣ¯ȖĶˆDNjÞض ®NjÞsŘ_ǼŸĵȖŘOÌ^ɴˇsɚsŘǼʳ µŸĶ˞ˡɠǣǣȖƼƼŸNjǼs_ɠÞǼÌŘȖŎsNjŸȖǣ_ÞǣOȖǣǣÞŸŘǣŘ_NjsǣsNjOÌŸŘ__ÞضŎŸNjsǣsŘÞŸNj ÌŸȖǣÞضŘ_ŸŘŘOǼÞŸŘƼĶŘǼŸÌɚsǼÌsOŸŎŎÞǣǣÞŸŘNjsƼNjsǣsŘǼǼÞɚsNjsLJȖsǣǼǼÌsOÞǼɴ OŸȖŘOÞĶȖǼÌŸNjÞʊs¯ŸNjŎĶNjsǣsNjOÌÞŘˡ˟ˡˤʳ µŸĶ˞ˢɠǣǣȖƼƼŸNjǼs_ɠÞǼÌǣǣÞǣǼŘOsÞŘNjsǣsNjOÌÞضÞŘǼsNj¶sŘsNjǼÞŸŘĶƼNjŸ¶NjŎǣǼÌǼ OŸŘŘsOǼÌÞ¶ÌǣOÌŸŸĶŸNjOŸĶĶs¶s˚¶s_ɴŸȖǼÌɠÞǼÌĶŸŘsĶɴŸNjÞǣŸĶǼs_ǣsŘÞŸNj_ȖĶǼǣʳ Page 157 2024 Annual Report City of Kenai ACCOMPLISHMENTS EDUCATION AND OUTREACH 2024 - NŷȕŗNÝĵŷŗµÝŗµCOMMISSION ANNUAL REPORT NŸȖŘOÞĶŸŘ¶ÞضCommission µŸĶ˞ˠ sŘOŸŎƼǣǣs_s_ȖOǼÞŸŘŘ_ŸȖǼNjsOÌǼŸǼÌsħsŘÞOŸŎŎȖŘÞǼɴʳ µŸĶ˞ˠ˚ƻŸɠsNjƻŸÞŘǼDNjÞs¯ÞضɠǣONjsǼs_¯ŸNjOÞǼɴǣǼ¯¯ǣÌŸɠÞضŘȖƼ_Ǽs_ŎŸ_sĶ¯ŸNj ǼÌsNÞǼɴŸ¯ħsŘÞɟsEƼ¶sŘ_ǢsŘÞŸNjǢsNjɚÞOsǣǣsOǼÞŸŘǼÌǼÞŘOŸNjƼŸNjǼsǣĶĶǼÌsOÌضsǣǼŸ ǣȖƼƼŸNjǼµŸĶ˞ˠʳǻÌsǣsOÌضsǣĶĶŸɠǢsŘÞŸNjǣǼŸOOsǣǣǼÌsǢsŘÞŸNjǣsNjɚÞOsǣǣsOǼÞŸŘÞŘŸŘĶɴ ǼɠŸOĶÞOĨǣÞŘǣǼs_Ÿ¯ˤOĶÞOĨǣŘ__ɚsNjǼÞǣs_ǼÌs¶sŸ¯˥˟ǼŸȖǣsǣsŘÞŸNjǣsNjɚÞOsǣʳ ǻÌsDNjÞض ˃®NjÞsŘ_ǼŸĵȖŘOÌ^ɴ˃ɠǣ¶NjsǼǣȖOOsǣǣŘ_ƼNjŸɚÞ_s_ŸȖǼNjsOÌǼŸǼÌsOŸŎŎȖŘÞǼɴʳ µŸĶ˞ˡ˚NJsǣsNjOÌŸŘ__ÞǼÞŸŘĶǣsŘÞŸNjÌŸȖǣÞضɠǣǣȖOOsǣǣ¯ȖĶĶɴOŸŎƼĶsǼs_Ř_ɠÞĶĶ OŸŘǼÞŘȖsÞŘˡ˟ˡˤʳ µŸĶ˞ˢ˚ÝŘ˚_sƼǼÌNjsǣsNjOÌɠǣOŸŘ_ȖOǼs_Ř_ˡˡƼ¶sNjsǣsNjOÌNjsƼŸNjǼɠǣƼNjsƼNjs_¯ŸNj ǼÌsħsŘÞǢsŘÞŸNjNsŘǼsNjǢǼ¯¯ʳŘŸȖǼNjsOÌĶsǼǼsNjŘ_LJȖsǣǼÞŸŘŘÞNjsɠǣĶǣŸ_sɚsĶŸƼs_¯ŸNj ȖǣsÞŘǣŸĶÞOÞǼÞضÞŘƼȖǼǣ¯NjŸŎǣOÌŸŸĶǣŘ_OŸĶĶs¶sǣŸŘɠÌǼƼNjŸ¶NjŎǣǼÌsɴÌ_ǣȖƼƼŸNjǼÞض ÞŘǼsNj¶sŘsNjǼÞŸŘĶƼNjŸ¶NjŎǣǼÌǼOŸŘŘsOǼÌÞ¶ÌǣOÌŸŸĶŸNjOŸĶĶs¶s˚¶s_ɴŸȖǼÌɠÞǼÌĶŸŘsĶɴŸNj ÞǣŸĶǼs_ǣsŘÞŸNj_ȖĶǼǣʳ Page 158 KENAI PARKS & RECREATION COMMISSION – REGULAR MEETING JANUARY 2, 2025 – 6:00 P.M. KENAI CITY COUNCIL CHAMBERS 210 FIDALGO AVE., KENAI, AK 99611 Parks & Recreation Commission Meeting Page 1 of 2 January 2, 2025 ACTION MINUTES A. CALL TO ORDER A Regular Meeting of the Parks & Recreation Commission was held on January 2, 2025, in the Kenai City Council Chambers, Kenai, AK. Commissioner Stephens called the meeting to order at approximately 6:00 p.m. 1. Pledge of Allegiance 2. Roll Call There were present: Charlie Stephens Sharon Fisher A quorum was not present. Absent: Grant Wisniewski, Chair Kyle Graham, Vice Chair Michael Bernard Also in attendance were: Tyler Best, Parks & Recreation Director Jenna Brown, Parks & Recreation Assistant Director Sovala Kisena, City Council Member 3. Agenda Approval B. SCHEDULED PUBLIC COMMENTS C. UNSCHEDULED PUBLIC COMMENTS D. APPROVAL OF MINUTES 1. November 7, 2024 Regular Meeting Minutes E. UNFINISHED BUSINESS F. NEW BUSINESS 1. Discussion/Recommendation -Review work plan summary report from fy25 2. Discussion- Discuss work plan goals for 2025 G. REPORTS 1. Parks & Recreation Director 2. Commission Chair 3. City Council Liaison Page 159 Parks & Recreation Commission Meeting Page 2 of 2 January 2, 2025 H. ADDITIONAL PUBLIC COMMENTS I. NEXT MEETING ATTENDANCE NOTIFICATION – February 6, 2025 J. COMMISSION QUESTIONS AND COMMENTS K. ADJOURNMENT L. INFORMATIONAL ITEMS 1. Parks & Recreation Midmonth Report – November 24 Due to a lack of a quorum, the meeting was adjourned at 6:06 p.m. I certify the above represents accurate minutes of the Parks & Recreation Commission meeting of January 3, 2025. ___________________________________ Meghan Thibodeau Deputy City Clerk Page 160 MEMORANDUM TO: Mayor Brian Gabriel and Kenai City Council THROUGH: Terry Eubank, City Manager FROM: Derek Ables, Airport Manager DATE: January 3, 2025 SUBJECT: Airport Mid-month Report December 2024 Disadvantage Business Enterprises (DBEs) Meeting - The Airport recently held an information- gathering meeting on December 18, 2024, to discuss the availability of disadvantaged and non- disadvantaged businesses, the effects on opportunities for Disadvantaged Business Enterprises (DBEs), and the Airport’s efforts to promote equitable participation in its DBE goal-setting process. Several individuals attended the meeting and provided valuable feedback, contributing meaningful insights to help shape future initiatives. AIP Grant 3-02-0142-072-2022- The Airport received the final financial closeout letter from the FAA. The Final grant amount was $135,575.48. This project accomplished installing a new sliding gate and purchased an edge light cleaner to improve the efficiency of snow removal operations. AIP Grants 3-02-0142-064-2020 and 3-02-0142-065-2021- The administrative closeout documents were submitted for both of these grants which is the last step in the grant process. These grants helped accomplish the construction of the sand storage building to improve the efficiency and safety of snow removal operations. Page 161 Page 2 of 3 Airport Mid-Month Report Page 2 of 3 Monthly Enplanements Month Grant 2024 Kenai 2024 Ravn 2023 Grant 2023 Kenai 2023 Total 2024 Total 2023 Change from 2023 to 2024 January 3218 1719 2799 2326 305 4937 5430 -493 February 3207 1553 2711 1199 229 4760 4139 621 March 3508 1325 2982 2236 280 4833 5498 -665 April 3847 1326 2529 2087 220 5173 4836 337 May 4024 1546 2547 2432 608 5570 5587 -17 June 4635 1624 2371 2740 590 6259 5701 558 July 6585 2231 4241 3067 836 8816 8144 672 August 7584 2798 4936 3592 1105 10382 9633 749 September 5291 1583 3429 2474 610 6874 6513 361 October 5090 1528 2159 2865 797 6618 5821 797 November 4301 1267 33 3508 1669 5568 5210 358 December 0 3439 1654 5093 Total 51290 18500 30737 31965 8903 69790 71605 3278 Page 162 Page 3 of 3 Airport Mid-Month Report Page 3 of 3 Tower Operations Year 2021 2022 2023 2024 January 3709 2882 4009 4927 February 3196 3117 2965 4313 March 3908 4069 4874 5192 April 4762 4697 4957 6022 May 5306 5472 6786 6297 June 6872 6072 5660 6998 July 5313 5654 6337 6991 August 5747 5020 6007 7602 September 5218 5215 5950 6118 October 3990 5312 5724 5710 November 3636 3517 3404 5140 December 3018 2907 3699 4010 Total 54675 53934 60372 69320 0 1000 2000 3000 4000 5000 6000 7000 8000 Tower Operations by Year 2021 2022 2023 2024 Page 163 MEMORANDUM TO: Mayor Brian Gabriel and Kenai City Council THROUGH: Terry Eubank, City Manager THROUGH: Dave Ross, Police Chief FROM: Juliana Scherma, Animal Control Chief DATE: January 3rd, 2025 SUBJECT: December 2024 Monthly Report This month the Kenai Animal Shelter took in 32 animals. DOGS: INTAKE 14 DISPOSITION 15 Waiver 4 Adopted 7 Stray 6 Euthanized 2 Impound 2 Claimed 6 Protective Custody 1 Field Release 0 Quarantine 1 Transferred 0 CATS: INTAKE 18 DISPOSITION 15 Waiver 13 Adopted 13 Stray 4 Euthanized 2 Impound 0 Claimed 0 Protective Custody 0 Field Release 0 Quarantine 1 Transferred 0 Page 164 Page 2 of 2 6 Animals brought in outside of business hours 39 Field Investigations & Patrols 3 Pet Food Bank Request 0 Volunteer Hours Logged 6 Citations 0 Educational/Community Outreach Total Animal Contacts: 3 Animals are known borough animals 24 Animals are known City of Kenai 5 Animals are known City of Soldotna 0 Animals are unknown location Statistical Data: 504 2022 YTD Intakes 522 2023 YTD Intakes 384 2024 YTD Intakes OTHER ANIMALS: INTAKE 0 DISPOSITION 0 DOA: OTHER STATISTICS: Dog 4 Licenses (City of Kenai Dog Licenses) 74 Cat 3 Rabies Clinic 0 Rabbit 0 Microchips 14 Bird 0 Page 165 MEMORANDUM TO: Mayor Gabriel and Council Members THROUGH: Terry Eubank, City Manager FROM: Dave Swarner, Finance Director DATE: January 8, 2025 SUBJECT: Finance Department Mid-Month Report – December 2024 The department’s is focused on closing the books for 2024 and completion of the City’s Annual Comprehensive Financial Report. This process includes closing of the FY24 financial records, fiscal year end grant reporting, completion of the annual Audit and finally financial statement preparation. Auditors will be on site starting February 3rd for a couple of days. On December 7th the City held a successful land auction with all eleven properties being sold in total for 118% of assessed value. Of the eleven properties sold, ten will be financed through the city, the Finance Department will assist in setting up the escrow accounts for those properties. Preparation for the FY25 annual budget has begun. On December 4th we held the FY26 budget work session with the City Council to establish our goals for FY26, the resolution will be introduced in the January 15th Council meeting. The finance budget calendar is completed and attached for your review. Page 166 MEMORANDUM TO: Mayor Gabriel and Council Members THROUGH: Terry Eubank, City Manager FROM: Jay Teague, Fire Chief DATE: January 09, 2025 SUBJECT: Fire Department Mid-Month Report – December. December 2023 2024 % change Month totals 155 132 -14.8% EMS 122 107 -12.3% All Other 33 25 -24.2% Year total 1597 1540 -3.6% Training: Total training hours: • Total recorded hours- 466 (12/24-01/25) Special Topics/external training • Capt. Scott Summers and Sr. FF Cory Lehl completed their Fire Service Instructor 2 class at Central Emergency Services • Carlile completed their on-site hazardous materials transportation awareness training with all shifts. Personnel were educated about hazards related to crude oil transport via tanker trailers and emergency response measures • Forcible entry training- We borrowed a forcible entry training prop from CES to instruct PFFs Nelson and Alberts on principles of forcible entry. Invitation extended to Kenai Police Department for instruction as well. • DC Coots recertified as child passenger safety technician • PFF Alberts completed ambulance driver training, CPR, SCBA orientation, fire hose deployment, ground ladders, emergency trauma technician Upcoming training • Enstar annual safety training upcoming this month • Homer Electric annual safety training Page 167 Page 2 of 2 Projects/Grants/Misc: • Added Sublingual Zofran to medication list for service to Kenai Patients • AFG Grants submitted. • Received quotes for replacing Fire Marshall’s truck. (Budgeted for replacement this year.) • Chief Teague voted onto Education Board at Kenai Peninsula College for medical program. Budget/Misc: Due to vacancies and shift coverage needs, our overtime budget will need consideration for supplementation. Page 168 MEMORANDUM TO: Mayor Brian Gabriel and Kenai City Council THROUGH: Terry Eubank, City Manager FROM: Katja Wolfe, Library Director DATE: January 6, 2025 SUBJECT: Library Report for December 2024 CIRCULATION 5,614 5,371 6,419 1,409 1,847 1,959 2022 2023 2024 Physical Checkouts December Digital Checkouts December PROGRAMS AND EVENTS 74 26 15 151 503 Everyone Adults Teens Children Babies and Toddlers SERVICES 4981 Visitors 54 New Members 462 Computer Sessions 5422 WiFi Sessions 101 Room Reservations 246 Hours of Use 769 Participants 50 Programs Program Attendance 4,255 1,258 1,959 388 46 Print DVD Digital Other Audio Page 169 MEMORANDUM TO: Mayor Gabriel and Council Members THROUGH: Terry Eubank, City Manager FROM: Tyler Best, Parks and Recreation Director DATE: November 12th, 2024 SUBJECT: Mid-Month Report-December There was a small amount of snow at the beginning of the month, allowing the parks team to groom the ski trails several times, making them skiable for all. However, due to poor weather, they have not been able to get the grooming equipment on the trails since the middle of the month. The Annual Solstice Ski Event that Relay for Life put on was moved to January 21st due to a lack of snow. Dubenspeck Pond was skatable during a cold snap in December, but it is no longer skatable due to recent weather and rain. However, when there is a future cold snap, the Parks team has added additional lighting, which looks very pretty. ( see photo below) At the Rec Center, Kenai City League basketball will start next month, and sign-ups for individuals and teams are currently active. Additionally, at the Rec, it was discovered that the newly painted gym floor lines were not painted to the correct measurements; the contractor will come down in the near future to correct this mistake, which will result in the gym being closed for several weeks. However, the weight room should only need to be closed for several days. Rec Center Visits November Weight Room/Cardio Room 1061 Racquetball /Wallyball 198 Shower/Sauna 58 Gymnasium 1558 Gym Rental Visits 141 Total Number of Visits 3016 Page 170 Daubenspeck Pond after being flooded Page 171 MEMORANDUM TO: Mayor Gabriel and Council Members THROUGH: Terry Eubank, City Manager FROM: Tyler Best, Parks and Recreation Director DATE: January 7th, 2025 SUBJECT: Kenai River Special Management Area(KRSMA) Advisory Board Meeting Recap Tyler Best is the City of Kenai representative for the KSRMA Advisory Board. The City of Kenai is a voting member of this advisory board. The Kenai River Special Management Area Advisory Board was originally created in 1985 under the authority of A.S. 41.21.510. The original Board was charged with developing a comprehensive management plan for the Kenai River. The original Comprehensive Plan was completed, and the Board disbanded in 1986. In 1988, a new board was appointed to advise the Department of Natural Resources on implementing the Plan. In 1997, the Board worked to update the Kenai River Comprehensive Management Plan, and it was adopted in December 1997. In May 2004, the Alaska Legislature passed a bill that changed the composition of the board from what the law had directed in the original 1984 KRSMA statute. Attached is a recap of the KRSMA meeting held on December 12th at 5:30 pm. The next meeting will be on January 9th at 5:30 p.m. at the Soldotna Public Library. Page 172 Kenai River Special Management Area Advisory Board Meeting Recap I attended the Kenai River Special Manager Advisory Board meeting on December 12th at 5:30 p.m. The Board consists of 17 members: 9 public members, three agency voting members, and five agency non-voting members. Public Comment No public comment during the beginning of the meeting Alaska Department of Fish and Game and the United States Fish and Wildlife Service Multi-year Radio Tagging Study of Kenai River Adult Coho Salmon presentation: Ken Gates gave a presentation on efforts to tag and track Coho(Silver) salmon once they reach the Kenai River. • Why Coho? Because the Coho fishery lacks a proper management program. • There are 2 phases to their current project • First phase- Assessment of current distribution and variability in individual population level contributions relative to overall stock complex • The second phase is currently unfunded, but its goal is to implement a stock-specific abundance and run timing (SSART) model • Currently, they use drift net-nets by Bear Creek to catch and tag Coho’s. They tagged 1,306 Cohos • They hope the information tagged fish provide will help create a better management program. Alaska State Parks • In mid-January, new members will be solicited to join the KRSMA board. • A new rebuild is being planned for the Big Eddy Recreation Site. • State Parks bought 20 acres above Eagle Rock Boat launch to expand parking lot opportunities eventually. • The newest ranger position has been filled • Kenai River Guide Academy will be set up in February at the College, which is required for anyone who wants to guide on the Kenai. DEC Report • The Department of Environmental Conservation reported that they are working on a report to see if Alaska Waters meets acceptable standards • Reviewing Alaska Clean Water grants, an example of one of these projects is at the River Center, where they will use this grant funding to install a rain garden, which will be installed this summer. Page 173 Alaska Department of Fish and Game • King Forecast will be coming out at the beginning of the year, and the expectation is not to be better than last year United States and Wildlife Service • Fishing Access by the Ferry on the Russian River is getting upgraded this spring to protect the bank. United States Forest Service • Russian River Campground improvement. Their Contractor will end their work soon for the winter and begin construction again in early spring. • They are currently working to hire a steam watch volunteer coordinator and the Russian River campground coordinator. City of Kenai • The PU fishery Dipnet report is available on the City Website • The last summer there was a CISPRI drill to practice protecting the mouth of the Kenai River in the event an oil spill did happen. City of Soldotna • These two resolutions will be at the mid-December for Soldotna, o Resolution 2024-041 – Requesting the Governor of the State of Alaska Designate by Proclamation the Area of the Upper Cook Inlet East Side Set Net Fishery as an Area Impacted by an Economic Disaster in 2024 and Supporting a Recovery Plan o Resolution 2024-042 – Adopting an Alternate Allocation Method for the FY25 Shared Fisheries Business Tax Program and Certifying that This Allocation Method Fairly Represents the Distribution of Significant Effects of Fisheries Business Activity in FMA 14: Cook Inlet Area. Kenai Peninsula Borough (no representative) • No report Committee Reports • No reports New Business 1. Guide Advisory: Dave and Monte usually serve on this committee; 2. Habitat/River Use: Shannon Martin wanted to be part of this committee as long as with Mr. Taplin. These committees will meet jointly for the time being. Public Comment Page 174 Two members of the public who were in attendance testified that the KRSMA board needed better public notice of its meetings and that the Kenai River is a vital community resource. They also want to see the meeting videos to find them easier. Page 175 MEMORANDUM TO: Mayor Brian Gabriel and Kenai City Council THROUGH: Terry Eubank, City Manager THROUGH: Kevin Buettner, Planning Director FROM: Beth McDonald, Planning Assistant DATE: January 7, 2025 SUBJECT: Planning and Zoning – December 2024 Monthly Report General Information The end of the year was fairly quiet in the Planning Department, but we took advantage of the time to develop an internal code enforcement policy in conjunction with the City Attorney and City Manager. We were also able to review open code enforcement cases to determine if properties were compliant and began compiling a list of properties to address in 2025. Staff has also begun making additional administrative changes to procedures to ensure a more streamlined process for most planning and zoning activities. Public Inquiry See attached report for the full year. *Note: Numbers for December do not include direct calls to the Planning Director or Planning Technician, only those through the general planning line. Application Summary • Lands - See attached report for the full year. • Leases – See attached report for the full year. • Planning & Zoning – See attached report for the full year. Code Enforcement and Compliance In December, Planning and Zoning received two (2) new complaints and one (1) case was closed. There is a cumulative total of eighteen (18) open cases for 2024. We are still working on the requirements for Cloud Permit, the code enforcement program. In 2024, Planning and Zoning received a total of 57 complaints, resulting in 53 cases opened, of which 35 were closed. Our current total of open cases is 26, with 4 cases referred to other departments. The attached report shows the breakdown of types of complaints, as well as the current case status. Page 176 Page 2 of 2 Planning and Zoning Commission One (1) public meeting was held in the month of December with the following actions/recommendations. • Resolution PZ2024-24 – Recommending Approval of Preliminary Plat – FBO Subdivision 2024 Addition for a Replat of Lots 5A and 5B of FBO Subdivision No. 10 Located in the Airport Light Industrial (ALI) Zoning District. In 2024:  There were 14 public meetings in 2024, and 1 work session.  There were 24 Resolutions presented to the commission. o 9 Preliminary Plats (1 denied) o 11 Conditional Use Permits (1 denied) o 1 Encroachment Permit o 1 Variance Permit (denied)  3 Resolutions were forwarded to 2 hearings of the Board of Adjustment, where the decision of the Commission was upheld.  There were 12 Action/Approvals presented to the Commission: o Recommendations to Council: 5 o Home Occupation Permit Approvals: 2 o Lease Approvals: 3 o Street Rename: 1 o CUP Transfer: 1 Page 177 Page 178 Page 179 Page 180 Page 181 Page 182 MEMORANDUM TO: Mayor Brian Gabriel and Kenai City Council THROUGH: Terry Eubank, City Manager FROM: David Ross, Police Chief DATE: January 3, 2025 SUBJECT: Police & Communications Department Activity – December 2024 Police handled 463 calls for service in December and 242 calls were received by dispatch via 911. Officers made 30 arrests. Traffic enforcement resulted in 156 traffic contacts with 24 traffic citations issued and there were 6 DUI arrests. There were 19 reported motor vehicle collisions. There were 5 collisions involving moose and no collisions involving drug s or alcohol. Two police supervisors attended a three-day Police Executive Development Conference in Anchorage. One police officer attended the two-week lateral academy in Sitka. The Officer on the regional SWAT team attended two days of training. One new dispatcher, that previously worked for the Department, started in December and was in a shortened period of field training for the month. One new officer was hired and is set to start employment in January. The Police Department continues to recruit for a second police vacancy. The School Resource Officer (SRO) taught DARE at Mountain View Elementary for the month of December, in addition to handling a number of police related calls in various schools. 6991 3189 6554 3113 5968 3206 0 2000 4000 6000 8000 Total Police Service Calls 911 Calls Received 2022(Jan 1 - Dec 31)2023(Jan 1 - Dec 31)2024(Jan 1 - Dec 31) Page 183 MEMORANDUM TO: Mayor Brian Gabriel and Kenai City Council THROUGH: Terry Eubank, City Manager FROM: Lee Frey, Public Works Director DATE: January 7, 2025 SUBJECT: Public Works Mid-month Report January 2025 5-Year Capital Improvement Plan has been finalized and submitted for approval. The following projects are planned to start this winter. • Parks & Recreation Master Plan – Out for Proposals • Emergency Services Facility Assessment – Out for Proposals • Dugout Replacement Construction – Expected to bid in early 2025 • Senior Center Front Entry and Canopy Repair • Vintage Point Kitchen/Bathroom Remodel Design • Harbor Float Replacement • Sewer Lift Station Upgrades • Street Lighting Improvement Design Multiple capital projects are currently ongoing throughout the City. • Kenai Municipal Airport Runway Rehabilitation Project • Kenai Municipal Airport Operations Building HVAC Controls Upgrade & Boiler Replacement Project • Kenai Municipal Airport Master Plan Update • USACE Kenai Bluff Bank Stabilization Project • Wastewater Plant Digester Blowers Replacements • Water Treatment Plant Pumphouse The Building Department issued 50 residential and 41 commercial building permits in calendar year 2024. The Building Official is kick starting our Safety Committee working on setting up regular meetings within departments. The Streets Department continues to manages the constantly changing weather conditions we are experiencing this winter. We have been focusing considerable efforts on sanding with the rain and warm conditions. Page 184 MEMORANDUM TO: Mayor Brian Gabriel and Kenai City Council THROUGH: Terry Eubank, City Manager THROUGH: Kathy Romain, Senior Center Director FROM: Astrea Piersee, Administrative Assistant III DATE: January 2, 2025 SUBJECT: December 2024 Monthly Report December arrived in true holiday spirit, featuring a dazzling Christmas Fashion Show, a festive gift exchange, various holiday presentations, delightful holiday crafts, and Breakfast with Santa. A highlight of the month was a heartwarming performance by Cook Inlet Academy's Christmas Choir singing Christmas carols. 2024 2023 Home Delivered Meals 2121 1916 Individuals 95 83 Dining Room (Congregate) Meals 747 1386 Individuals 140 161 Transportation (1-way rides) 171 247 Individuals 23 23 Grocery Shopping Assistance 5/19 18/35 Writers Group 17 31 Caregiver Support Group 6 7 Growing Stronger Exercise 271 290 Tai Chi Class 39 53 TOPS Weight Loss Class 63 46 Bluegrass & Music Sessions 94 103 Card Games 61 139 Wii Bowling 11 41 Arts & Crafts 22 43 Total Event Sign-ins * 1796 1990 Individuals * 203 176 Vintage Pointe Manor Vacancies 2 1 *(not including home meals clients) Page 185 JANUARY 15, 2025 CITY COUNCIL MEETING ADDITIONAL MATERIAL/REVISIONS REQUESTED ADDITIONS TO THE PACKET ACTION ITEM REQUESTED BY PAGE Add to Item E.6. Resolution No. 2025-04 •Public Comment City Clerk 2 Add to Item K.1. City Manager Report •Finance Midmonth Report Attachment City Clerk 3 1 From:Barbara Waters To:City_Council Subject:Council meeting 1-15-25 Date:Tuesday, January 14, 2025 6:38:45 PM Council Members: Thank you for the opportunity to write you about your upcoming budget hearings and agendas. I note that you are planning on how to do so by virtue of Resolution No. 2025-04. As you go forward I want to again bring my concerns about the ongoing water/sewer bill increases. For several years the rates have increased annually. This can be a hardship for myself and others in my position. My family and I moved to Kenai in September 1978. We bought our home in May 1979. I remain in that home. In December 2021 my husband of over 52 years died from complications of heart and kidney disease. In July 2023, after 22 years of employment in a local non-profit I "retired". There is no real retirement with non-profits as I am sure many of you know. I am on a fixed social security income. It's not much. It covers house and auto insurance and medical expenses as well as electric, gas, phone, and water/sewer. My credit card sometimes is used to cover until SS hits my account. I do not say all this to garner sympathy. I tell you so that you are aware of the foks in your community. Since my husband died I have three friends who are new widows also. It's a sort of club - one that nobody wants to join, but all of us face as we age. We do our best to save and stay out of debt: my house is paid for, as is my car. I worked really hard to make sure of that before I left employment . I am thankful that I do not have those expenses - other than upkeep. I have spoken with the City Manager and he has reminded me that costs are higher and this is one way to cover these higher expenses. I get that. I just want you all to understand where we, your parents, grandparents, citizens of your town, are coming from. Please consider carefully as you decide where to raise rates and where to cut costs for the future. Thank you for your time and consideration of this email. Barbara Waters 311 Kulila Pl. Kenai, AK 99611 907-252-2785 2 CITY OF KENAI FY 2026 BUDGET PREPARATION CALENDAR Date Facilitator Action November 25 City Manager & Finance Director FY2006 Budget Goals work session. December 4 City Council FY2006 Budget Goals work session. December 6 HR Director New personnel/position reclassification requests to HR Director. December 18 Public Works Director Fiscal Year 2026 – 2030 Capital Plan Work session. January 7 Public Works Director Resolution adopting the Fiscal Year 2026 – 2030 Capital Plan to City Clerk. January 15 City Council Public hearing on Resolution 2025-04 Adopting goals to guide the preparation of the FY2026 Budget. January 15 City Council Public hearing on Resolution 2024-XX to adopt the Fiscal Year 2026 – 2030 Capital Plan. January 27 Finance Director Revenue estimates to City Manager January 30 City Manager & Finance Director Budget guidance and submission requirements provided to department heads with preparation packets. February 14 Department Heads Department budget narratives due to Finance. February 14 Department Heads Department operational budget submission due to Finance. February 14 Department Heads Overtime and temporary staffing salary and benefits requests to HR Director. February 21 Department Heads Department Special Project requests due to Finance. February 21 HR Director Overtime and temporary staffing salary and benefits requests to Finance. March 3 Finance Director Personnel salary and benefits totals to City Manager. March 6 City Manager City Manager approval of salary and benefits. March 6 Finance Director Consolidated operational budget and Special Project requests submitted to City Manager. March 24 – March 28 City Manager, Finance Director & Department Heads Department budget meetings with City Manager. April 2 Mayor & City Manager State of the City address April 16 Finance Director Draft budget distributed to Council. April 18 – May 4 City Manager, Finance Director & Department Heads Budget work session. Meeting date to be determined by Council. May 15 Finance Director Budget Ordinance to City Clerk for May 21 Council packet. May 21 Finance Director Introduction of Budget Ordinance. May 29 Finance Director Mill Rate Resolution to City Clerk for June 4 Council packet. 3 CITY OF KENAI FY 2026 BUDGET PREPARATION CALENDAR May 29 Finance Director Publish notice of public hearing to adopt FY2026 Budget. June 4 City Council Public hearing and adoption of Budget Ordinance June 4 City Council Public hearing and approval of Mill Rate Resolution (Must be provided to KPB by 6/15). June 25 Finance Director Publication & distribution of Budget document. 4 City of Kenai Tourism and Marketing Update Presented to the Kenai City Council by Agnew::Beck January 2025 Working alongside our clients to grow healthy, equitable, thriving communities Who We Are We are a multi-disciplinary team of connectors, analysts, designers, researchers, writers, planners, historians, social workers, facilitators, subject matter experts, and people with lived experiences. Project Team Our team has over 50 years of experience in marketing, communications, graphic and web design, and advertising in Alaska. We work across Alaska and the West, with offices in Alaska, Idaho, and California. We thrive when working with communities of all sizes, Tribes, organizations, and across systems. OUR OFFICES Anchorage | Soldotna | Boise | Truckee Where We Work Project Background Main Objectives Promote Kenai as a year-round destination: •Increase tourism •Engage and inspire residents •Workforce recruitment and retention •Economic development What Did We Start With? •City of Kenai logo •Branding and style guide •ILoveKenai brand,website, and social media •Some marketing materials: photos, blog posts, and social media content What Did We Hear? •Previous marketing efforts set high expectations •Strong desire to focus on authenticity •I Love Kenai brand was not found to resonate with locals or tourists •“Best Place to Alaska” tagline needs stronger support to make its message truly resonate for regional audiences Progress What Did We Change? “The best place to Alaska” expanded to: •This is how WE Alaska. •This is WHERE I Alaska. •This is MY Alaska. We want to make sure that our marketing promise is something that the City can deliver on, and locals believe in. Example: Before Example: After Social Media Tasks •Tourism and marketing communications plan •Updated the style guide and expanded the tagline(s) and color palette •Updated the ILoveKenai.com website and socials •Communication tools and templates, and places to access content Target Audience Segmentation Local •Kenai residents and close neighbors like Soldotna Regional •Alaskans within driving distance (Anchorage, Homer, Seward, etc.) National •Travelers from the Lower 48 seeking unique Alaska experiences Messaging Local “Kenai, this is my Alaska” Regional “Kenai, this is where we Alaska” Channels Local •City and Chamber Calendars •City and Chamber socials •ILoveKenai.com (website and socials) •Events and partnerships Regional •ILoveKenai.com socials •ILoveKenai.com blog •Collaboration Evaluation and Refinement Local: •Measure participation at local events •Note increases community engagement •Track social media metrics and Google Analytics Regional and National: •Track bookings and spending (KPEDD data) •Monitor growth in website traffic •Monitor growth in social media followers •Track ad success through social media metrics and Google Analytics Refinement: •Adjust messaging and tactics based on performance data, tourism industry data, and feedback from tourists, residents and City staff Thank you! Questions? Kenai City Council - Regular Meeting Page 1 of 3 January 15, 2025 Kenai City Council - Regular Meeting January 15, 2025 ꟷ 6:00 PM Kenai City Council Chambers 210 Fidalgo Avenue, Kenai, Alaska www.kenai.city **Telephonic/Virtual Information on Page 3** Action Agenda A. CALL TO ORDER 1. Pledge of Allegiance 2. Roll Call 3. Approval of the Agenda and Consent Agenda (Public comments on Consent Agenda Items limited to three (3) minutes per speaker; thirty (30) minutes aggregated) *All items listed with an asterisk (*) are considered to be routine and non-controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a council member so requests, in which case the item will be removed from the consent agenda and considered in its normal sequence on the agenda as part of the General Orders. B. SCHEDULED ADMINISTRATIVE REPORTS 1. Kenai Tourism and Marketing Report, Inger Deede and John Papendieck, Agnew::Beck Consulting. C. SCHEDULED PUBLIC COMMENTS (Public comments limited to ten (10) minutes per speaker) D. UNSCHEDULED PUBLIC COMMENTS (Public comments limited to three (3) minutes per speaker; thirty (30) minutes aggregated) E. PUBLIC HEARINGS 1. ENACTED UNANIMOUSLY. Ordinance No. 3446-2024 - Accepting and Appropriating a Grant from the Alaska Food Coalition to the Kenai Senior Center. (Administration). 2. ENACTED UNANIMOUSLY. Ordinance No. 3447-2025 - Accepting and Appropriating a Grant from the State of Alaska, Division of Senior and Disabilities Services to the Kenai Senior Center for Disaster Emergency Planning and Preparation. (Administration) [KMC 1.15.070(d)] 1. Motion for Introduction 2. Motion for Second Reading (Requires a Unanimous Vote) 3. Motion for Enactment (Requires Five Affirmative Votes) 3. ADOPTED UNANIMOUSLY. Resolution No. 2025-01 - Authorizing the City Manager to Enter into a Restaurant Concession Agreement for the Kenai Municipal Airport. (Administration) 4. ADOPTED UNANIMOUSLY. Resolution No. 2025-02 - Authorizing a Budget Transfer in the Municipal Roadway Improvements Capital Project Fund of Remaining Balances from Completed Projects to a New Project for City Dock Float Replacement and Concrete Ramp Repairs. (Administration) Kenai City Council - Regular Meeting Page 2 of 3 January 15, 2025 5. ADOPTED UNANIMOUSLY. Resolution No. 2025-03 - Amending the Authorized Staffing Table by Adding a Part-Time Administrative Assistant I Position to the Police Department. (Administration) 6. ADOPTED UNANIMOUSLY. Resolution No. 2025-04 - Adopting Goals to Guide the Preparation of the Fiscal Year 2026 Annual Budget. (Administration) 7. ADOPTED; RECONSIDERED; ADOPTED UNANIMOUSLY AS AMENDED. Resolution No. 2025-05 - Authorizing a Contract Award to Supply Microsoft Enterprise Agreements. (Administration) 8. ADOPTED UNANIMOUSLY AS AMENDED. Resolution No. 2025-06 - Adopting the City’s Capital Improvement Plan for Fiscal Years 2026-2030. (Administration) 9. ADOPTED WITHOUT OBJECTION. Resolution No. 2025-07 - Requesting the Governor of the State of Alaska Designate by Proclamation the Area of the Upper Cook Inlet East Side Set Net Fishery as an Area Impacted by an Economic Disaster in 2024 and Supporting a Recovery Plan. (Askin) F. MINUTES 1. *Regular Meeting of December 18, 2024. (City Clerk) G. UNFINISHED BUSINESS 1. ENACTED UNANIMOUSLY AS AMENDED. Ordinance No. 3445-2024 - Increasing Estimated Revenues and Appropriation in the Kenai City Municipal Roadway Improvement Capital Project Funds to Transfer Residual Balance from Completed Projects Back to Their Original Funding Sources, and Increasing Estimated Revenues and Appropriation in the Kenai City Water & Sewer, Public Safety, and Airport Improvements Capital Project Funds to Fully Fund Projects Approved in the FY2025 Budget. (Administration) [On 12/18/24 this item was postponed to 01/15/25] H. NEW BUSINESS 1. *Action/Approval - Bills to be Ratified. (Administration) 2. *Action/Approval - Non-Objection to Renewal of a Club Liquor License for Kenai Elks Lodge #2425 DBA Kenai Elks Lodge #2425 - License No. 5644. (City Clerk) 3. *Action/Approval - Non-Objection to Renewal of a Restaurant/Eating Place Liquor License Jersey Subs AK LLC DBA Jersey Subs - License No. 5900. (City Clerk) 4. *Action/Approval - Council Confirmation of Mayoral Nomination of Dominick Sarte to the Harbor Commission. (Gabriel) 5. *Action/Approval - Council Confirmation of Mayoral Nominations of Marti Pepper and Bridget Grieme to the Parks and Recreation Commission. (Gabriel) 6. *Ordinance No. 3448-2025 - Amending Kenai Municipal Code Section 14.22.010 - Land Use Table, to Allow Airports as a Principal Permitted Use in the Airport Light Industrial Zone. (Administration) 7. SCHEDULED FOR 2/5/2025 AT 5:30 P.M. Discussion/Action - Scheduling a Board of Adjustment Meeting for the Purpose of Approving Hearing Minutes. (City Clerk) I. COMMISSION REPORTS Kenai City Council - Regular Meeting Page 3 of 3 January 15, 2025 1. Council on Aging Commission • Council on Aging Commission 2024 Annual Report 2. Airport Commission 3. Harbor Commission 4. Parks and Recreation Commission 5. Planning and Zoning Commission 6. Beautification Commission J. REPORT OF THE MAYOR K. ADMINISTRATION REPORTS 1. City Manager 2. City Attorney 3. City Clerk L. ADDITIONAL PUBLIC COMMENTS 1. Citizens Comments (Public comments limited to five (5) minutes per speaker) 2. Council Comments M. EXECUTIVE SESSION 1. City Clerk Contract Renewal Discussion and Negotiation. [AS 44.62.310 (c)(1)(2) May be a subject that tends to prejudice the reputation and character of the City Clerk and is a matter of which the immediate knowledge may have an adverse effect upon the Finance of the City.] a. Action/Approval - Council Action Related to the City Clerk Contract Renewal. N. PENDING ITEMS O. ADJOURNMENT P. INFORMATION ITEMS The agenda and supporting documents are posted on the City’s website at www.kenai.city. Copies of resolutions and ordinances are available at the City Clerk’s Office or outside the Council Chamber prior to the meeting. For additional information, please contact the City Clerk’s Office at 907-283-8231. Registration is required to join the meeting remotely through Zoom. Please use the following link to register: https://us02web.zoom.us/meeting/register/G79hUieRSGq02lBgbNKOxA