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HomeMy WebLinkAboutResolution No. 2025-03"'OX KENAI CITY OF KENAI RESOLUTION NO. 2025-03 Sponsored by: Administration A RESOLUTION AMENDING THE AUTHORIZED STAFFING TABLE BY ADDING A PART-TIME ADMINISTRATIVE ASSISTANT I POSITION TO THE POLICE DEPARTMENT. WHEREAS, Ordinance 3418-2024 adopted the annual budget, salary schedule, employee classification plan and staffing table for the fiscal year commencing July 1, 2024 and ending June 30, 2025; and, WHEREAS, KMC 23.20.020 allows for amendment to the employee classification plan by adoption of the annual budget ordinance or by resolution; and, WHEREAS, the annual budget includes current authorized staffing for a full-time Administrative Assistant I I I who serves at the Evidence Custodian in the Police Department; and, WHEREAS, the responsibilities of the Administrative Assistant III have increased with the management of digital evidence, resulting in the need for additional support to maintain operational efficiency and compliance with evidence management standards; and, WHEREAS, adding an additional part-time Administrative Assistant I will improve efficiency and operational compliance; and, WHEREAS, a position description was created for the Administrative Assistant I, assigned at a range 13 in the City's classification plan; and, WHEREAS, the addition of a part-time Administrative Assistant I will not result in an increase to the current FY25 budget due to staffing vacancies; and, WHEREAS, if this staffing allocation were approved through the FY26 budget process, it would result in an estimated increase of $21,045 in the Police Department salaries budget beginning in FY26 and beyond; and, WHEREAS, changes in staffing traditionally occur during the annual budget process, but because of current vacancies and the increased workload, the request is begin brought forward at this time; and, WHEREAS, this amendment ensures the Police Department will be sufficiently staffed to meet the needs of the department and is in the best interests of the City. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA: Section 1. The Council amends the Authorized Personnel Staffing Table by adding the part-time Administrative Assistant I to the Police Department as follows: ' Police Department FTE Police Chief 1.0 Police Lieutenant 1.0 Police Sergeant 3.0 Police Officer, Senior 5.0 Police Officer 8.0 New Text Underlined; [DELETED TEXT BRACKETED] Resolution No. 2025-03 Page 2 of 2 Temporary Enforcement Officer 0.6 Administrative Assistant III 1.0 Administrative Assistant 1 0.3 Janitor 0.3 Section 2. That this Resolution takes effect immediately upon passage. PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, THIS 15T" DAY OF JANUARY, 2025. Brian Gabriel Sr., Mayor z EST: Mice e a er, C, City Clerk New Text Underlined; [DELETED TEXT BRACKETED] K 7� City of Kenai 1 210 Fidalgo Ave, Kenai, AK 99611-7794 1907.283.7535 1 www1enaixity TO: Mayor Gabriel and Council Members THROUGH: Terry Eubank, City Manager FROM: David Ross, Police Chief DATE: January 3, 2025 SUBJECT: Resolution 2025-03 — Amend the Authorized Staffing Table by Adding a Part -Time Administrative Assistant I position to the Police Department. This Resolution requests that the City Council authorize an additional administrative assistant in the Police Department. The requested position would be a part-time, 14 hour per week, position. The position would be an Administrative Assistant I, which already exists in the City's approved Classification Plan. The Police Department has one full-time Administrative Assistant III, and the role of that individual is to act as the Department's Evidence Custodian in addition to other administrative tasks. I am only aware of the Department having a single Administrative Assistant, going back over 20 years. The role of the Police Department's Administrative Assistant has drastically changed over the years to managing large amounts of digital evidence that did not previously exist in the same manner it does today. For instance, the management of digital in -car videos and officer body camera footage are both very time-consuming tasks. These items regularly have to be downloaded and uploaded to various systems to be used throughout the criminal justice process. This management of large amounts of digital evidence has been a growing problem that has taxed the capacity of the current position to the point where one person is unable to keep up with the responsibilities of the job. While this has been a growing problem that I would have sought to address during the budget cycle, we have seen significant new work load added to this position during this current fiscal year. The additional work load is caused by changes in the way the State Department of Law excepts the transfer of evidence from our Department, and all Departments Statewide. They too have been greatly impacted by proliferation of digital media and the transfers of that data and have sought to standardize. Unfortunately for us, that standardization had led to significantly increased work load. The primary role of the new position would be to focus on digital records management and transfer, and secondarily all other backup evidence functions for the current Administrative Assistant. The Finance Department has estimated the cost of this position for the remainder of the current fiscal year (Approx. 19 weeks) to be about $7,500. Due to Officer vacancies in the Police Department no additional funds would need to be appropriated in order to fund this position in FY25. In FY26 the position is anticipated to cost $21,045. Your consideration is appreciated.