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HomeMy WebLinkAbout2025-02-06 Parks & Recreation PacketParks & Recreation Commission Page 1 of 2 February 06, 2025 Kenai Parks & Recreation Commission Regular Meeting February 06, 2025 - 6:00 PM Kenai City Hall - Council Chambers 210 Fidalgo Ave., Kenai, AK 99611 *Telephonic/Virtual Information on Page 2* Agenda A. CALL TO ORDER 1. Pledge of Allegiance 2. Roll Call 3. Election of Chair and Vice Chair 4. Agenda Approval B. SCHEDULED PUBLIC COMMENTS (Public comments limited to ten (10) minutes per speaker) C. UNSCHEDULED PUBLIC COMMENT (Public comments limited to three (3) minutes per speaker; thirty (30) minutes aggregated) D. APPROVAL OF MINUTES 1. November 7, 2024 Regular Meeting Minutes .................................................................... Pg. 3 2. January 2, 2025 Regular Meeting Minutes ........................................................................ Pg. 6 E. UNFINISHED BUSINESS F. NEW BUSINESS 1. Discussion/Recommendation -Review work plan summary report from fy25 ................. Pg. 8 2. Discussion- Discuss work plan goals for 2025 ............................................................... Pg. 11 G. REPORTS 1. Parks & Recreation Director 2. Commission Chair 3. City Council Liaison ......................................................................................................... Pg. 13 H. ADDITIONAL PUBLIC COMMENTS (Public comments limited to five (5) minutes per speaker) I. NEXT MEETING ATTENDANCE NOTIFICATION – March 6, 2025 J. COMMISSIONER COMMENTS AND QUESTIONS K. ADJOURNMENT L. INFORMATION ITEMS 1. Parks & Recreation Midmonth Report – November 24 .................................................... Pg. 16 2. Parks & Recreation Midmonth Report – December 24 .................................................... Pg. 20 1 Parks & Recreation Commission Page 2 of 2 February 06, 2025 Registration is required to join the meeting remotely through Zoom. Please use the link below to register: https://us02web.zoom.us/meeting/register/ngBDnR8eSeKePg-v306W2A The agenda and agenda items are posted on the City’s website at www.kenai.city. Copies of the agenda items are available at the City Clerk’s Office or outside of Council Chambers prior to the meeting. Please contact the Parks and Recreation Director at 907-283-8262 for additional details. **COMMISSIONERS, PLEASE CONTACT US IF YOU WILL NOT BE ABLE TO ATTEND THE MEETING** 2 KENAI PARKS & RECREATION COMMISSION – REGULAR MEETING NOVEMBER 7, 2024 – 6:00 P.M. KENAI CITY COUNCIL CHAMBERS 210 FIDALGO AVE., KENAI, AK 99611 CHAIR GRANT WISNIEWSKI, PRESIDING Parks & Recreation Commission Meeting Page 1 of 3 November 7, 2024 ACTION MINUTES A. CALL TO ORDER A Regular Meeting of the Parks & Recreation Commission was held on November 7, 2024, in the Kenai City Council Chambers, Kenai, AK. Chair Wisniewski called the meeting to order at approximately 6:00 p.m. 1. Pledge of Allegiance Chair Wisniewski led those assembled in the Pledge of Allegiance. 2. Roll Call There were present: Grant Wisniewski, Chair Charlie Stephens Kyle Graham Jennifer Joanis (electronic participation) Michael Bernard Sharon Fisher A quorum was present. Absent: Nigel LaRiccia Also in attendance were: Tyler Best, Parks & Recreation Director Jenna Brown, Parks & Recreation Assistant Director Alex Douthit, City Council Liaison Shellie Saner, City Clerk 3. Election of Vice Chair MOTION: Commissioner Stephens MOVED to appoint Kyle Graham as Vice Chair. Commissioner Bernard SECONDED the motion. VOTE: There being no objection; SO ORDERED. 4. Agenda Approval MOTION: Commissioner Bernard MOVED to approve the agenda as presented. Commissioner Stephens SECONDED the motion. VOTE: There being no objection; SO ORDERED. B. SCHEDULED PUBLIC COMMENTS - None. C. UNSCHEDULED PUBLIC COMMENTS - None. 3 Item 1. Parks & Recreation Commission Meeting Page 2 of 3 November 7, 2024 D. APPROVAL OF MINUTES 1. October 3rd, 2024 Regular Meeting MOTION: Commissioner Bernard MOVED to approve the October 3, 2024 Parks & Recreation Commission minutes. Vice Chair Graham SECONDED the motion. VOTE: There being no objection; SO ORDERED. E. UNFINISHED BUSINESS – None. F. NEW BUSINESS 1. Discussion/Recommendation - Review and work plan goals and prepare a report for the council. Director Best gave a staff report from information provided in the packet. City Clerk Saner reviewed the purpose of the Commission Annual Report. Vice Chair Graham volunteered to draft the Parks & Recreation Commission annual report for delivery to Council by the end of the year; Director Best offered assistance in report development. G. REPORTS 1. Parks & Recreation Director – Director Best reported on the following: • Reviewed Parks & Recreation Midmonth Report provided in the packet; • City League Basketball will start in late November. 2. Commission Chair – No report. 3. City Council Liaison – Council Member Douthit reported on recent actions of the City Council. H. ADDITIONAL PUBLIC COMMENTS – None. I. NEXT MEETING ATTENDANCE NOTIFICATION – December 5, 2024 J. COMMISSION QUESTIONS AND COMMENTS Commissioners Stephens welcomed new Commissioner Sharon Fisher. Commissioner Bernard welcomed Commissioner Fisher; expressed appreciation for the efforts of the Parks & Recreation Department for putting on the Pumpkin Festival; thanked Vice Chair Graham for volunteering to draft the annual report. Vice Chair Graham welcomed Commissioner Fisher; noted he attended the Pumpkin Festival and enjoyed it. Commissioner Fisher noted she looked forward to working with the Commission. Commissioner Joanis welcomed Commissiner Fisher. K. ADJOURNMENT L. INFORMATIONAL ITEMS 1. September Mid-month report 4 Item 1. Parks & Recreation Commission Meeting Page 3 of 3 November 7, 2024 There being no further business before the Parks & Recreation Commission, the meeting was adjourned at 6:33 p.m. I certify the above represents accurate minutes of the Parks & Recreation Commission meeting of November 7, 2024. ___________________________________ Meghan Thibodeau Deputy City Clerk 5 Item 1. KENAI PARKS & RECREATION COMMISSION – REGULAR MEETING JANUARY 2, 2025 – 6:00 P.M. KENAI CITY COUNCIL CHAMBERS 210 FIDALGO AVE., KENAI, AK 99611 Parks & Recreation Commission Meeting Page 1 of 2 January 2, 2025 ACTION MINUTES A. CALL TO ORDER A Regular Meeting of the Parks & Recreation Commission was held on January 2, 2025, in the Kenai City Council Chambers, Kenai, AK. Commissioner Stephens called the meeting to order at approximately 6:00 p.m. 1. Pledge of Allegiance 2. Roll Call There were present: Charlie Stephens Sharon Fisher A quorum was not present. Absent: Grant Wisniewski, Chair Kyle Graham, Vice Chair Michael Bernard Also in attendance were: Tyler Best, Parks & Recreation Director Jenna Brown, Parks & Recreation Assistant Director Sovala Kisena, City Council Member 3. Agenda Approval B. SCHEDULED PUBLIC COMMENTS C. UNSCHEDULED PUBLIC COMMENTS D. APPROVAL OF MINUTES 1. November 7, 2024 Regular Meeting Minutes E. UNFINISHED BUSINESS F. NEW BUSINESS 1. Discussion/Recommendation -Review work plan summary report from fy25 2. Discussion- Discuss work plan goals for 2025 G. REPORTS 1. Parks & Recreation Director 2. Commission Chair 3. City Council Liaison 6 Item 2. Parks & Recreation Commission Meeting Page 2 of 2 January 2, 2025 H. ADDITIONAL PUBLIC COMMENTS I. NEXT MEETING ATTENDANCE NOTIFICATION – February 6, 2025 J. COMMISSION QUESTIONS AND COMMENTS K. ADJOURNMENT L. INFORMATIONAL ITEMS 1. Parks & Recreation Midmonth Report – November 24 Due to a lack of a quorum, the meeting was adjourned at 6:06 p.m. I certify the above represents accurate minutes of the Parks & Recreation Commission meeting of January 3, 2025. ___________________________________ Meghan Thibodeau Deputy City Clerk 7 Item 2. MEMORANDUM TO: Mayor Gabriel and Council Members FROM: Tyler Best, Parks and Recreation Director DATE: December 26th, 2024 SUBJECT: 2024 Commission Workplan Report Attached is a summary of the 2024 work plan. It reviews each goal and how it was completed or addressed during the 2024 year. The commission will vote on this report, which, if approved, will go forward to the council for them to review. 8 Item 1. Kenai Parks and Recreation Department – Objectives – Summary Report Objective 1: Tour Parks & Trails Twice Annually Strategy The Parks & Recreation Commission (Commission) will work with the Parks & Recreation Department (Department) to tour the City's parks, trails, and recreation facilities twice a year (spring and fall). Tours will include highlighting the Department's accomplishments and goals as well as facilitate the opportunity for the Commission to provide recommendations on capital improvements and master plans. Transportation will be provided by the Department, as available. Outcome Objective one was achieved successfully in 2024 with completion of tours on June 6th and October 3rd. The Parks & Recreation staff coordinated and provided transportation for the Commission field tour in June and provided updates to regarding future improvements. In October the Parks and Recreation Director led a tour of the recent updates to the Kenai Recreation Center. As a result of the tours, the Commission is better equipped to advise the Department on community needs and issues. Objective 3: Capital Improvement Plan (CIP) Work Session Twice Annually Strategy The Parks & Recreation Commission (Commission) will work with the Parks & Recreation Department (Department) to hold CIP Work Sessions twice a year (spring and fall) after the parks, trails, and recreation facilities tours. CIP Work Sessions will include a review of the status, progress, and accomplishments on existing capital improvements as well as facilitate the opportunity for the Commission to provide additional recommendations on new or existing capital improvements. Outcome In 2025, the Commission partially accomplished this goal. The Commission met and discussed the CIP at the September 5th meeting but did not meet to discuss the CIP prepared by City of Kenai admin staff in the spring. The Commission desires to meet twice a year to review the CIP but more discussion is needed among the Commission to determine if this remains a priority. 9 Item 1. Objective 4: Development of Long-Term Goals Strategy The Commission serves as an effective intermediary between the public, the Department, Council, and Administration by conveying public feedback in a structured and organized manner. Through this objective, the Commission will more effectively represent and communicate the diverse perspectives of the community, provide expertise and specialization, capitalize on regular communication channels with the Department, serve as an accountable and transparent bridge between the public and Council, and leverage the Commission's capacity to build stronger community engagement. Outcome The Commission believes that this objective is best accomplished by the creation of a Master Plan that provides guidance on the direction of the Department. The Commission desires a long-term vision that includes actionable recommendations that can be incorporated into the Department’s operations. In 2025, the Commission moved closer to achieving this goal by completing objectives 1 and 3. In the coming year the Commission will take steps further clarify this objective and strategy. 10 Item 1. MEMORANDUM TO: Chair Wisniewski and Parks & Recreation Commission FROM: Tyler Best, Parks and Rec Director DATE: December 26th, 2024 SUBJECT: Annual Commission Work Plan The purpose of this memo is to help guide you in developing a work plan. Attached to this memo are the new code changes proposed to the council and the template to fill out. This new code may be a tool to help guide the commission work plan. Purpose of a Work Plan. 1. Documents that the commission's work plan aligns with the City's assigned role, plans, policies, and procedures. 2. Ensures the Council and Administration is aware of the work intended for the Commission for the year ahead. Using the template provided on the following page, create a list of issues and goals (objectives) your Commission would like to address in the upcoming year; your list should also include plans on how to address those issues. Each objective listed should include information regarding additional staff resources and/or community volunteers needed; funding resources: are funds available in the budget? If not, are you proposing that the Council include funding in the upcoming budget cycle, and how long is it expected to obtain the objective? Please prioritize the objectives of your group, with number one (1) being the top priority. 11 Item 2. 2025 – PARKS & RECREATION COMMISSION ANNUAL WORK PLAN 2024 Annual Work Plan City of Kenai Parks & Recreation Commission INTRODUCTION This area should include a brief description of the overall purpose of the commission. Note: Work plans developed by the advisory body will be submitted to the City Council for approval; therefore, it is a good idea to align the goals and objectives with city code, policy and the City of Kenai Comprehensive Plan. Instructions: In the space provided below, create a list of issues and goals (objectives) your commission would like to address in the upcoming year, your list should also include plans on how to address those issues. Each objective listed should include information regarding additional staff resources and/or community volunteers needed; funding resources, are funds available in the budget if not are you proposing council include funding in the upcoming budget cycle; and how long is it expected to obtain the objective. Pease prioritize the objectives of your group with number one (1) being the top priority. GOAL OR OBJECTIVE COLLABORATION FUNDING RESOURCES TIME TO COMPLETE Objective No. __________ Objective: _________________________________________________________________________________ Estimated Time to Complete: _____________________________ Strategy: (Provide a summary of tasks which need to be done to obtain the objective.) Narrative: (Describe the benefits to the residents and visitors of the City.) Collaboration: (Who needs to be involved to obtain the objective?) Funding: (Are funds available, or is funding needed in a future budget?) 12 Item 2. Kenai City Council - Regular Meeting Page 1 of 3 January 15, 2025 Kenai City Council - Regular Meeting January 15, 2025 ꟷ 6:00 PM Kenai City Council Chambers 210 Fidalgo Avenue, Kenai, Alaska www.kenai.city **Telephonic/Virtual Information on Page 3** Action Agenda A. CALL TO ORDER 1. Pledge of Allegiance 2. Roll Call 3. Approval of the Agenda and Consent Agenda (Public comments on Consent Agenda Items limited to three (3) minutes per speaker; thirty (30) minutes aggregated) *All items listed with an asterisk (*) are considered to be routine and non-controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a council member so requests, in which case the item will be removed from the consent agenda and considered in its normal sequence on the agenda as part of the General Orders. B. SCHEDULED ADMINISTRATIVE REPORTS 1. Kenai Tourism and Marketing Report, Inger Deede and John Papendieck, Agnew::Beck Consulting. C. SCHEDULED PUBLIC COMMENTS (Public comments limited to ten (10) minutes per speaker) D. UNSCHEDULED PUBLIC COMMENTS (Public comments limited to three (3) minutes per speaker; thirty (30) minutes aggregated) E. PUBLIC HEARINGS 1. ENACTED UNANIMOUSLY. Ordinance No. 3446-2024 - Accepting and Appropriating a Grant from the Alaska Food Coalition to the Kenai Senior Center. (Administration). 2. ENACTED UNANIMOUSLY. Ordinance No. 3447-2025 - Accepting and Appropriating a Grant from the State of Alaska, Division of Senior and Disabilities Services to the Kenai Senior Center for Disaster Emergency Planning and Preparation. (Administration) [KMC 1.15.070(d)] 1. Motion for Introduction 2. Motion for Second Reading (Requires a Unanimous Vote) 3. Motion for Enactment (Requires Five Affirmative Votes) 3. ADOPTED UNANIMOUSLY. Resolution No. 2025-01 - Authorizing the City Manager to Enter into a Restaurant Concession Agreement for the Kenai Municipal Airport. (Administration) 4. ADOPTED UNANIMOUSLY. Resolution No. 2025-02 - Authorizing a Budget Transfer in the Municipal Roadway Improvements Capital Project Fund of Remaining Balances from Completed Projects to a New Project for City Dock Float Replacement and Concrete Ramp Repairs. (Administration) 13 Item 3. Kenai City Council - Regular Meeting Page 2 of 3 January 15, 2025 5. ADOPTED UNANIMOUSLY. Resolution No. 2025-03 - Amending the Authorized Staffing Table by Adding a Part-Time Administrative Assistant I Position to the Police Department. (Administration) 6. ADOPTED UNANIMOUSLY. Resolution No. 2025-04 - Adopting Goals to Guide the Preparation of the Fiscal Year 2026 Annual Budget. (Administration) 7. ADOPTED; RECONSIDERED; ADOPTED UNANIMOUSLY AS AMENDED. Resolution No. 2025-05 - Authorizing a Contract Award to Supply Microsoft Enterprise Agreements. (Administration) 8. ADOPTED UNANIMOUSLY AS AMENDED. Resolution No. 2025-06 - Adopting the City’s Capital Improvement Plan for Fiscal Years 2026-2030. (Administration) 9. ADOPTED WITHOUT OBJECTION. Resolution No. 2025-07 - Requesting the Governor of the State of Alaska Designate by Proclamation the Area of the Upper Cook Inlet East Side Set Net Fishery as an Area Impacted by an Economic Disaster in 2024 and Supporting a Recovery Plan. (Askin) F. MINUTES 1. *Regular Meeting of December 18, 2024. (City Clerk) G. UNFINISHED BUSINESS 1. ENACTED UNANIMOUSLY AS AMENDED. Ordinance No. 3445-2024 - Increasing Estimated Revenues and Appropriation in the Kenai City Municipal Roadway Improvement Capital Project Funds to Transfer Residual Balance from Completed Projects Back to Their Original Funding Sources, and Increasing Estimated Revenues and Appropriation in the Kenai City Water & Sewer, Public Safety, and Airport Improvements Capital Project Funds to Fully Fund Projects Approved in the FY2025 Budget. (Administration) [On 12/18/24 this item was postponed to 01/15/25] H. NEW BUSINESS 1. *Action/Approval - Bills to be Ratified. (Administration) 2. *Action/Approval - Non-Objection to Renewal of a Club Liquor License for Kenai Elks Lodge #2425 DBA Kenai Elks Lodge #2425 - License No. 5644. (City Clerk) 3. *Action/Approval - Non-Objection to Renewal of a Restaurant/Eating Place Liquor License Jersey Subs AK LLC DBA Jersey Subs - License No. 5900. (City Clerk) 4. *Action/Approval - Council Confirmation of Mayoral Nomination of Dominick Sarte to the Harbor Commission. (Gabriel) 5. *Action/Approval - Council Confirmation of Mayoral Nominations of Marti Pepper and Bridget Grieme to the Parks and Recreation Commission. (Gabriel) 6. *Ordinance No. 3448-2025 - Amending Kenai Municipal Code Section 14.22.010 - Land Use Table, to Allow Airports as a Principal Permitted Use in the Airport Light Industrial Zone. (Administration) 7. SCHEDULED FOR 2/5/2025 AT 5:30 P.M. Discussion/Action - Scheduling a Board of Adjustment Meeting for the Purpose of Approving Hearing Minutes. (City Clerk) I. COMMISSION REPORTS 14 Item 3. Kenai City Council - Regular Meeting Page 3 of 3 January 15, 2025 1. Council on Aging Commission • Council on Aging Commission 2024 Annual Report 2. Airport Commission 3. Harbor Commission 4. Parks and Recreation Commission 5. Planning and Zoning Commission 6. Beautification Commission J. REPORT OF THE MAYOR K. ADMINISTRATION REPORTS 1. City Manager 2. City Attorney 3. City Clerk L. ADDITIONAL PUBLIC COMMENTS 1. Citizens Comments (Public comments limited to five (5) minutes per speaker) 2. Council Comments M. EXECUTIVE SESSION 1. City Clerk Contract Renewal Discussion and Negotiation. [AS 44.62.310 (c)(1)(2) May be a subject that tends to prejudice the reputation and character of the City Clerk and is a matter of which the immediate knowledge may have an adverse effect upon the Finance of the City.] a. Action/Approval - Council Action Related to the City Clerk Contract Renewal. N. PENDING ITEMS O. ADJOURNMENT P. INFORMATION ITEMS The agenda and supporting documents are posted on the City’s website at www.kenai.city. Copies of resolutions and ordinances are available at the City Clerk’s Office or outside the Council Chamber prior to the meeting. For additional information, please contact the City Clerk’s Office at 907-283-8231. Registration is required to join the meeting remotely through Zoom. Please use the following link to register: https://us02web.zoom.us/meeting/register/G79hUieRSGq02lBgbNKOxA 15 Item 3. MEMORANDUM TO: Mayor Gabriel and Council Members THROUGH: Terry Eubank, City Manager FROM: Tyler Best, Parks and Recreation Director DATE: November 12th, 2024 SUBJECT: Mid-Month Report-November Parks staff has been working hard to hang Christmas lights and displays throughout the city to create a festive atmosphere for the "Christmas Comes to Kenai" celebration and the Holiday Season. The Staff's new favorite is the fish on the Christmas tree in front of City Hall! The Parks team has begun grooming ski trails for winter recreation, maintaining walking trails at Municipal Park and the skating area at Daubenspeck Pond. These efforts provide diverse opportunities for outdoor activities during the season. The Ski trails were in excellent condition until this warm weather hit, which posed some maintenance challenges, leaving the ski trails in poor condition and the pond unsuitable for skating. Despite these obstacles, the Parks team is doing its best to keep them accessible. Weekly trail updates are provided to the community via social media and the city website. ( see an example below). Additionally, on the Parks and Recreation social media and website, there has been a promotion for the Adopt a Hydrant program, where residents can adopt a hydrant and keep it clear of snow throughout the winter. ( see the form attached) Preparations for next year’s City League Basketball program are progressing steadily. Schedules are being finalized, and team coordination is underway. The player and coach meetings are in November, and the next one is planned for December. The league starts around mid-January. Rec Center Visits November Weight Room/Cardio Room 1219 Racquetball /Wallyball 313 Shower/Sauna 63 Gymnasium 1498 Gym Rental Visits 1306 Total Number of Visits 4485 16 Item 1. Page 2 of 2 New Inclusive See Saw at Municipal Park Municipal Park Walking Kenai Ski Trails Trails Municipal Park Walking Trails are in poor condition due to recent rain and temperature fluctuations. Expect patches of slippery ice and exposed ground or gravel sections with no snow cover. Conditions at Kenai Ski Trails are similarly poor, and use is not recommended. The snow is soft and nearly at ground level due to the rain. Grooming is currently on hold until conditions improve. 17 Item 1. City of Kenai Adopt-A-Hydrant Program Do you want to serve your community? Then this may be the perfect program for you. During the Winter months, the City of Kenai has over 500 fire hydrants to maintain and to keep clear of snow. The City works hard to keep hydrants clear, but with the large snowfalls that can happen it can be difficult to maintain. We are asking for your help in this endeavor to adopt a fire hydrant. By adopting a fire hydrant, you will be helping emergency services locate and use these hydrants quicker and safer in case of winter emergencies! 18 Item 1. What do you need to do? Locate and identify a hydrant, fill out the form below and send it to the Parks and Recreation Department at Parks@kenai.city or bring it to the Kenai Recreation Center at 227 Caviar, Kenai, Alaska 99669. Questions call the parks department at 907-283-8262. Then every time it snows, we ask that you check your hydrant and make sure it is clear of snow, as shown in the above graphic on the front page. Name: _______________________________________________ Business: (if applicable) __________________________________ Address: ______________________________________________ ______________________________________________________ Phone: ________________________________________________ Email: _________________________________________________ Hydrant Location: __________________________________________________________ __________________________________________________________ 19 Item 1. MEMORANDUM TO: Mayor Gabriel and Council Members THROUGH: Terry Eubank, City Manager FROM: Tyler Best, Parks and Recreation Director DATE: November 12th, 2024 SUBJECT: Mid-Month Report-December There was a small amount of snow at the beginning of the month, allowing the parks team to groom the ski trails several times, making them skiable for all. However, due to poor weather, they have not been able to get the grooming equipment on the trails since the middle of the month. The Annual Solstice Ski Event that Relay for Life put on was moved to January 21st due to a lack of snow. Dubenspeck Pond was skatable during a cold snap in December, but it is no longer skatable due to recent weather and rain. However, when there is a future cold snap, the Parks team has added additional lighting, which looks very pretty. ( see photo below) At the Rec Center, Kenai City League basketball will start next month, and sign-ups for individuals and teams are currently active. Additionally, at the Rec, it was discovered that the newly painted gym floor lines were not painted to the correct measurements; the contractor will come down in the near future to correct this mistake, which will result in the gym being closed for several weeks. However, the weight room should only need to be closed for several days. Rec Center Visits November Weight Room/Cardio Room 1061 Racquetball /Wallyball 198 Shower/Sauna 58 Gymnasium 1558 Gym Rental Visits 141 Total Number of Visits 3016 20 Item 2. Daubenspeck Pond after being flooded 21 Item 2.