HomeMy WebLinkAboutOrdinance No. 3455-2025KENAI
CITY OF KENAI
ORDINANCE NO. 3465-2025
Sponsored by: Administration
AN ORDINANCE AUTHORIZING THE PURCHASE OF A USED VENTRAC TRACTOR AND
ATTACHMENTS FROM KNC GOLF, INC., THAT DEVIATES FROM PROCUREMENT PROCEDURES
AUTHORIZED BY KENAI MUNICIPAL CODE CHAPTER 7.15 PURCHASES AND SALES.
WHEREAS, the Parks and Recreation Department planned to purchase two tractors and attachments in
fiscal years 2025 and 2026 using standard procurement procedures in KMC Chapter 7.15-Purchases
and Sales; and,
WHEREAS, an unexpected opportunity with change in the Kenai Golf Course management has resulted
in opportunity to purchase one tractor and attachments from KNC Golf, Inc., at a value to the City that
cannot otherwise be obtained through standard procurement methods provided in KMC Chapter 7.15;
and,
WHEREAS, cost savings, value, efficiency, and enhanced functionality by purchasing the tractor and
attachments directly from KNC Golf, Inc, justify not following the competitive procurement processes in
City Code in the best interest of the City.
NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, AS
FOLLOWS:
Section 1. That the procurement provisions required in KMC Chapter 7.15 are hereby waived in the
best interest of the City for cost savings, value, efficiency and enhanced functionality for the purpose of
purchasing a Ventrac tractor and attachments from KNC Golf, Inc. for $45,000.
Section 2. That the City Manager is authorized to execute any documents necessary to complete the
purchase described in Section 1 above.
Section 3. Severability: That if any part or provision of this ordinance or application thereof to any
person or circumstances is adjudged invalid by any court of competent jurisdiction, such judgment shall
be confined in its operation to the part, provision, or application directly involved in all controversy in
which this judgment shall have been rendered, and shall not affect or impair the validity of the remainder
of this title or application thereof to other persons or circumstances. The City Council hereby declares
that it would have enacted the remainder of this ordinance even without such part, provision, or
application.
Section 4. Effective Date: That pursuant to KMC 1.15.070(f), this ordinance shall take effect 30 days
after enactment.
ENACTED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, THIS 5T" DAY OF MARCH, 2025.
ATTEST
Brian Gabriel Sr., Mayor
New Text Underlined; [DELETED TEXT BRACKETED]
Ordinance No. -2025
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Mic ele Sari M C, City Clerk
Approved by Finance:i
Introduced: February 19, 2025
Enacted: March 5, 2025
Effective: April 4, 2025
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00' K F N I
City of Kenai 1 210 Fidalgo Ave, Kenai, AK 99611-7794 1 907.283.7535 1 www.kenai.city
MEMORANDUM
TO: Mayor Gabriel and Council Members
THROUGH: Terry Eubank, City Manager
FROM: Tyler Best, Parks and Recreation Director
DATE: February 12, 2025
SUBJECT: Ordinance 3466-2025 - Authorizing the Purchase of a Used Ventrac
Tractor and Attachments from KNC Golf, Inc., that Deviates from
Procurement Procedures Authorized by Kenai Municipal Code Chapter
7.16 Purchases and Sales.
In the FY25 budget, there is a capital project for the Parks and Recreation Department
(Department) to purchase a tractor and several attachments. Additionally, the approved capital
improvement plan for FY26 includes a request to fund the purchase of a second tractor and
attachments. These two tractors are intended to replace aging mowers and provide greater
versatility and efficiency for the Department.
Recently, the new management of the Kenai Golf Course presented the City with a unique
opportunity. KNC Golf, Inc., owns a tractor similar to the one the Department was planning to
purchase, along with a large number of attachments. KNC Golf, Inc., has determined the tractor
does not meet its needs and is offering it for sale along with all the attachments. Some of the
attachments align with the Department's original purchase plan, while others were not initially
planned to be purchased but would significantly enhance the Department's capabilities. The
additional attachments would replace other aging small equipment used by the Department.
KNC Golf, Inc., is offering the tractor and its attachments to the City at an exceptional value that
far exceeds the City's spending power in the new equipment market. The tractor has very low
hours, and some attachments have never been used. While it is understood the used tractor does
not have a warranty, the City Shop is familiar with the equipment and can provide needed
maintenance and repair services within reason. The value of the potential purchase and alignment
with existing plans for the purchase of similar equipment is significant enough for Administration
to take the rare step of recommending Council approve this purchase outside of standard
purchasing procedures provided for in the City's purchasing code.
This opportunity provides substantial benefits in four key areas:
1. Value: The value new of the tractor and attachments offered is $103,640 which is offered
to the City for $45,000.
2. Future Cost Efficiency: The new attachments the City would be acquiring in addition to
what it originally intended to acquire will replace other aging equipment that the
Department needs replaced in the next five years.
3. Enhanced Functionality: The purchase increases the number of available attachments,
improving operational capabilities and versatility within the Department.
4. Immediate Budget Impact: Purchasing the equipment will save money compared to the
original purchase plan for FY25 and FY26 and provide an increased number of
attachments.
Recommendation:
Based on these benefits, the Administration recommends enactment of a non -code ordinance
authorizing the purchase of the Ventrac Tractor from KNC Golf, Inc. by direct negotiation. The
purchase will address immediate operational needs while delivering long-term financial and
functional benefits for the City. Below are tables representing the values of all the tractors and
equipment.
Table 1.A represents the current purchase plan for new equipment of the Parks
Department from the FY26 and FY26 Capital Improvement Plans.
1.A
Total FY26
Budget and
Equipment
FY26 Budget
FY26 Request
FY26 Request
Ventrac Tractor
$33,700
$33,700
$ 67,400
Contour Mower
10,000
-
10,000
Attachment Broom
5,075
-
5,075
Ball Park Groomer
5,975
5,975
Wide Area mower
8,400
-
8,400
Power Bucket
-
3,190
3,190
48" Snow Blower
-
6,810
6,810
Tiller
-
4,310
4,310
Rough Cut Mower
-
5,625
5,625
Dual wheel kit
1,795
1,795
3,590
Trailer
-
8,000
8.000
Total
$64,946
$63,430
$128,376
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Table 1. B represents a revised purchase plan which includes purchase of the unit and
attachments from KNC Golf, Inc.
1.13
Equipment
FY26 Budget
Ventrac Tractor & Attachments
$45,000
Attachment Broom
5,075
Ball Park Groomer
5,975
Wide Area mower
8,400
Dual Wheel Kit
1,795
48" Snow Blower
-
Tiller
-
Rough Cut Mower
-
Trailer
-
Total
$66,246
Total FY25
Budget and
FY26 Request
FY26 Request
$33,700
$78,700
-
5,075
-
5,975
-
8,400
1,795
3590
6,810
6,810
4,310
4,310
5,625
5,625
8,000
8.000
$60,240
$126,485
Table 1.0 Represents the value of the attachments the City will receive when purchasing
the KNC Golf, Inc. unit
1.0
Equipment
Cost New
Ventrac Tractor
$33,700
Reel Mower
18,500
Blower
7,015
Aerator
7,940
Roller and Seeder Kit
3,685
Sod cutter
605
72 in Finish Mower
5,275
Vac loader
9,340
Trencher
7,580
Contour Mower
10,000
Total
$103,640
Conclusion
The proposed acquisition of equipment from the KNC Golf, Inc. will result in a total cost reduction,
doubles the number of attachments, and will improve the operational functionality of the Parks
Department. Your support for enactment of Ordinance 3455-2025 is respectfully requested.
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