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2008-03-25 Beautification Packet
KENAI BEAUTIFICATION COMMITTEE MEETING MARCH 25, 2008 ?:00 P.M. KENAY COUNCIL CHAMBERS AGENDA ITEM 1: CALL TO ORDER & ROLL CALL YTEM 2: AGENDA APPROVAL ITEM 3: APPROVAL OF MEETING SUMMARY' -- January 8, 2008 ITEM 4: PERSONS SCHEDULED TO BE HEARD ITEM 5: OLD BUSINESS a. Discussion -- Banner Selection ITEM 6: NEW BUSINESS a. Discussion -- Flowerbed Designs/Circle Planters and Boxes b. Discussion -- Volunteer Plant Date c. Discussion -- American In Bloom ITEM 7: REPORTS a. Committee Chair b. ,Parks 8s Recreation Director ,,. Kenai City Council Liaison ITEM 8: QUESTIONS AND COMMENTS ITEM 9: PERSONS NOT SCHEDULED TO BE HEARD ITEM 10: INFORMATION a. City Council Action Agenda of March S, 2008. b. Parks 8s Recreation Commission Meeting Summary of January 3, 2008. a Helen B. Brown Letter of Resignation d. 2/21/08 City Clerk Memorandum/Preparation of Commission/Committee Packets. e. Landscape/Site Plans for Review • Tract 1, Baron Park 2005 Replat (Wal-Mart Real Estate Business Trust) • FBO Subdivision GLM Addition No. 2, Lot 3A-l, Block 2 (GLM Building Addition) • Lot A, Baron Park 2006 Replat 8s Lot 1B-4 Bacon Park Lowes Access (Lowe's HIW, Inc.) • Lot 9A, Block 5, General Aviation Apron Subdivision (Arctic Barnabas Ministries) YTEM 11: ADJOURNMENT P4EASE CONTACT US IF YOU WILL NOT E ABLE TO ATTEN® THE MEETING: CAROL -- 283-8231 OR, BOB -- 283-3692 Item 3 KENAI BEAUTIFYCATYON COMMITTEE JANUARY 8, 2008 7:00 P.M. CLERK'S CONFERENCE ROOM AGENDA ITEM I: ITEM 2: YTEM 3: ITEM 4: ITEM 5: YTEM 6: ITEM 7: CALL TO ORDER & ROLL CALL ELECTION OF CHAIR AND VICE CHAIR AGENDA APPROVAL APPROVAL OF MEETYNG SUMMARY -- September 11, 2007 PERSONS SCHEDULED TO BE HEARD OLD BUSINESS a. Discussion -- Pole Decorations b. Discussion -- Summer Banners c. Discussion -- City-owned Land at Airport Way and Spur Highway d. Discussion -- Beautification Budget e. Discussion -- America in Bloom YTEM 8: REPORTS a. Committee Chair b. Parks & Recreation Director c. Kenai City Council Liaison ITEM 9: QUESTIONS AND COMMENTS ITEM 10: PERSONS NOT SCHEDULED TO BE HEARD ITEM 11: INFORMATYON a. City Council Action Agendas of December 5, 19, and 26, 2007. b. Parks & Recreation Commission Meeting Minutes of November 1, 2007. c. America in Bloom d. Landscape/Site Plan - Indcom Properties, LLC ITEM 12: KENAI BEAUTYFICATION COMMITTEE JANUARY 8, 2008 7:00 P.M. CLERK'S CONFERENCE ROOM CHAIR HELEN BROWN, PRESIDING MEETING SUMMARY ITEM 1: CALL TO ORDER & ROLL CALL Chair Brown called the meeting to order at approximately 7:05 p.m. Roll was confirmed as follows: Commissioners present: K. Shearer, L. Seymour, P. Barter, H. Brown Commissioners absent: M. Dimmick, S. Hatch, M. LeFebvre Others present: Parks & Recreation Director R. Frates, Council Member L. Swarner A quarum was present. ITEM 2: ELECTION OF CHAIR AND VICE CHAIR MOTION: Commissioner Baxter MOVED to nominate Kay Shearer as chair and Commissioner Seymour SECONDED the motion. There were no objections. SO ORDERED. MOTION: Commissioner Baxter MOVED to nominate Lori Seymour as vice chair and Commissioner Shearer SECONDED the motion. There were no objections. SO ORDERED. ITEM 3: AGENDA APPROVAL Frates noted the following: ADD TO: Item 7-f. Discussion -- March Meeting Date Item 7-g. Discussion -- Thank You letter to local businesses MOTION: Commissioner Shearer MOVED to approve the agenda with the above additions and Commissioner Baxter SECONDED the motion. There were no objections. SO ORDERED. ITEM 4: APPROVAL OF MEETING SUMMARY -- September l 1, 2007 MOTION: Commissioner Shearer MOVED to approve the meeting summary of September 11, 2007 as presented and Commissioner Baxter SECONDED the motion. There were no objections. SO ORDERED. ITEM 5: PERSONS SCHEDULED TO BE HEARD -- None ITEM 6: OLD BUSINESS -- None ITEM 7: NEW BUSINESS 7-a. Discussion -- Pole Decorations Frates presented an update on existing pole decorations. Commissioner comments included: Suggested more colorful decorations be chosen. • The cost of 54 new decorations would be approximately $22,000. • Suggested a tree for Leif Hansen Memorial Park; noting the cost of an 1$ foot tree would be approximately $8500. • The "look" of the current decorations should be updated to include decorations on every pole from Rogers Road to just past the Kenai Visitors Center. MOTION: Commissioner Shearer MOVED to recommend the City purchase new winter pole decorations and a lighted tree for Leif Hansen Memorial Park with specific decorations to be determined at a later date. Commissioner Seymour SECONDED the motion. There were no objections. SO ORDERED. 7-b. Discussion -- Summer Banners Frates reported the Parks & Recreation Department installs 34 banners each summer along the Kenai Spur Highway, Airport Way and Willow Street; noting the banners are in great shape, but if more were to be added, the budget needed to be discussed; an additional 20 banners would be needed to place a banner on every pole from Rogers Road to just past the Kenai Visitors Center; approximately $1300 would be needed for brackets, $6720 for banners and $1500 for Leif Hansen Memorial Park banners if there was an interest. Commissioner comments included: They liked the banners and the current theme, and wanted to see additional banners. BEAUTIFICATION COMMISSION MEETING JANUARY 8, 2008 PAGE 2 • Banners should be placed along the Kenai Spur Highway from Rogers Road to just past the Kenai Visitors Center. • Banners would be a good addition to Leif Hansen Memorial Park. MOTION: Commissioner Baxter MOVED to recommend the City spend $9500 to purchase summer banners and brackets for the 2008 summer season for the Kenai Spur Highway and Leif Hansen Memorial Park. Commissioner Shearer SECONDED the motion. There were no objections. SO ORDERED. 7-c. Discussion -- City-owned Land at Airport Way and Spur Highway Brown explained this property and perhaps others such as off Lawton (old fire training site) would be good locations for an "Art in the Park" project; noting she had a sculpture she created for the 2001: A Fish Odyssey show she would be willing to donate to the city. MOTION: Commissioner Shearer MOVED to recommend the City accept Helen Brown's sculpture to be placed at a location deemed appropriate and other art accepted and placed in a future art park. Commissioner Seymour SECONDED the motion. There were no objections. SO ORDERED. 7-d. Discussion -- Beautification Budget Frates reviewed the draft FY2009 budget and reported the largest impacts would be for winter pole decorations and a used wide-area mower for maintaining the new soccer fields. ?-e. Discussion -- America in Bloom Frates reviewed the information included in the packet and requested the Commission explore the America in Bloom website for information and ideas; suggested the moving of the Old Town cabins with landscaping and working with various interest groups could make an interesting contest idea; and, asked the program be discussed at the next meeting. 7-f. Discussion -- March Meeting Date Commissioner Shearer reported she would be absent at the next meeting (March 11, 2008) and requested a different meeting date. Frates noted he would discuss the following dates with the City Clerk: March 20, 24, 25 or 26, 2008. BEAUTIFICATION COMMISSION MEETING - JANUARY 8, 2008 PAGE 3 7-g. Discussion -- Thank You letter to Local Businesses Commissioner Baxter suggested a thank you letter to local businesses for their participation in decorating during the winter. Frates agreed to write a letter on behalf of the commission to be published in the Peninsula Clarion. ITEM 8: REPORTS 8-a. Committee Chair -- None 8-b. Parks 8v Recreation Director -- Frates noted the department was working on the FY2009 budget and a grant from the Land and Water Conservation Fund for a restroom facility at the new soccer fields. 8-c. Kenai City Council Laaison -- Council Member Swarner noted the Hamburger Helper grant could be another option for monies. ITEM 9: ITEM 10• ITEM 11: 11-a. 11-b. 11-c. i i-d. ITEM 12: MOTION: QUESTIONS AND COMMENTS -- None PERSONS NOT SCHEDULED TO BE HEARD -- None City Council Action Agendas of December 5, 19, and 26, 2007. Parks & Recreation Commission Meeting Minutes of November 1, 2007. America in Bloom Landscape/Site Pian - indcom Properties, LLC ADJOURNMENT Commissioner Shearer MOVED to adjourn and Commissioner Baxter SECONDED the motion. There were no objections. SO ORDERED. There being no further business before the Commission, the meeting was adjourned at approximately 9:05 p.m. Meeting summary prepared and submitted by: Corene Hall, Deputy City Clerk -- BEAUTIFICATION COMMISSION MEETING JANUARY 8, 2008 PAGE 4 jJe„,5e "V lla~r e wa't~r ~ Past, Gi~ with a Future `f 210 Fidalgo Avenue, Kenai, Alaska 99611-7794 ,~~ ~,, Telephone: 907-283-3692 /FAX: 907-283-3693 tGre ccLy a f KENA~ SKA ro<tlEl+~a>zAl~rDUrvl To: Kenai Beautification Committee Prom: Robert J. Frates, Parks & Recreation Directo Date: 3/19/08 RE: Summer Banners As indicated at our last regular meeting, I'd like to go through the process of selecting new banners for this summer. There is a two to three week production time, so there should be plenty of time for an order to be placed and delivered for a May installation. Attached is Resolution No. 2008-04 appropriating $9,400 for this project. I plan on spending an additional $2,000 from the current FY budget, bringing the total to $11,400. Approximately $3,000 of this will need to go toward the purchase of brackets. I will bring a catalog to the meeting along with some pricing to assist with the selection process. Please call me at 283-3692 if you have any questions. Attachment Suggested by: Administration CYTY OF K~NAS 1ZESOLYTTION NO. 2008-04 A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, TRANSFERRING $9,400 IN THE GENERAL FUND TO PURCHASE BANNERS. WHEREAS, it is in the best interest of the City of Kenai to purchase new banners for display in the summer; and, WHEREAS, the Beautification Department Small Tools budget is not sufficient to purchase the quantity of banners needed; and, WHEREAS, if banners are to be available for the upcoming season the order must be placed soon; and, WHEREAS, funds are available in the General Fund Contingency account. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that the following budget transfers be made: General F~xnd From: Non-Departmental -Contingency To: Beautification -Small Tools X9,400 $9,400 PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this sixth day of February 2008. ~~~ f U ~t_______~~~~-~--~~ PAT PORTER, MAYOR ATTEST: Carol L. Freas, City Clerk Approved by Finance ~~~~•, (01/29/2008) hl Ism 6a "l~'lla~e wit~r a Past, City wit~t a Future" 210 Fidalgo Avenue, Kenai, Alaska 99611-7794 ~~~~ti Telephone: 907-283-3692 /FAX: 907-283-3693 theu~of KENA~ SKA rnElvto>aArrDU~t To: Kenai Beautification Committee From: Robert J. Frates, Parks & Recreation Directo Date: 3/19/08 RE: Flower Designs (boxes & circle planters) Attached are last season's designs. Please review these for any modifications or suggestions prior to our March 25te meeting. There was mention at our last meeting adding some ivy geraniums to at least some of the boxes. This could be easily accomplished by replacing the nasturtiums in a few boxes. I have inquired about ivy geraniums with Susan (Fireweed Herb Garden & Gifts) and she recommends we purchase these at Trinity Greenhouse. Fireweed will not be growing these and thinks Trinity has had huge success with the variety they grow. Please call me at 283-3692 if you have any questions. 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Ii _® ______ __~_ _......_._._I _- _____. _...--....._._...____- I i _-__....__ _ -_ ____ _.._ ___.. ___..___._-I _.._.______..._--1 ______--.. --y _ .._.-_.. __- ___...._._I __._- 1 ___. __._.- ___. - . .. ~ ___.__ ___~ ~ ------1 I ---~ ~ -_ I __ -- __- - --- - -- -- -- --- 1 ----- -~ ------ -- ---- E- --- -- f I -- - -- - ~±'"~~~ "' ~~, ~~__ ~. ~: ~~r~~~r9f~ E7apsy ~ r~yr~r~~h~r~ra~ (Y~~~~w E~~a~t~rf~Y~ ~'at~ of ~~~aai i.,ocataon iVfaia ~'or Cirvte Planters )':: crest Eric Elanc n Park CP ______ ivlain I3ruad Blufi Willa Greet _.a~:c Bride C~~tyr tS.:\^.i Item ion AGENDA KENAI CITY COUNCIL - REGUpLAR MEETING MARCH S, 2®O8 7s®0 P.M• KENAI CYTY COUNCYL CHAMBERS http: / 1 www.ci. kenai.ak.us %TEM A: CALL TO ORDER Pledge of Allegiance Roll Call 3. 'Agenda Approval 4. Consent Agenda *All items listed with an asterisk (*) are considered to be routine and non- controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a council member so requests, in which case the item will be removed from the consent agenda and considered in its normal sequence oxi the agenda as part of the General Orders. ITEM B: SCHEDULED PUBLIC COMMENTS (10 minutes) 1. Rick Baldwin, Chair, Kenai Economic Development Strategy Team -- Update YTEM C: UNSCHEDULED PUBLIC COMMENTS (3 minutes) ITEM D: REPORTS OF KPB ASSEMBLY LEGISLATORS AND COUNCYLS ITEM E: PUBLIC HEARINGS (Testimony limited to 3 minutes per speaker.) 1. Ordinance No. 2269-2007 -- Enacting Chapter 5.40 of the Kenai ~ Municipal Code Establishing a Licensing Procedure for Pawnbrokers and Regulating How Pawnbrokers Conduct Business. r~k (Clerk's Note: Ordinance No. 2269-200'7 was amended by substitution at the ~~ February 6, 2008 council meeting. The ordinance was then postponed to March 5, 2008. The motion to adopt is active.) a. Substitute Ordinance No. 2269-2007 -- Enacting Chapter 5.40 of the Kenai Municipal Code Establishing a Licensing Procedure for Pawnbrokers and Regulating How Pawnbrokers Conduct Business. 2. Ordinance No. 2281-2008 -- Amending KMC 8.05 to Adopt the 2006 International Fire Code, First Printing. ,, ~ (Clerk's Note: At the February 20, 2008 council meeting, a motion to adopt - ` Ordinance No. 2281-2008 was on the floor when the ordinance was /~ postponed to March 5, 2008. The motion to adopt is active. ~~~ ~~. ~. ~~ ~6' ~. ~~ . ~. Ordinance No. 2282-2008 -- Amending KMC 14.20.160 (b)(8), KMC 14.20.161(b)(5) and KMC 14.20.170(b)(8) by Replacing the Reference to the Horizontal Property Regimes Act in AS 34.07 With a Reference to the Uniform Common Interest Ownership Act in AS 34.08. 4. Ordinance No. 2283-2008 -- Increasing Estimated Revenues and Appropriations by $7,060.76 in the General Fund to Pay for Police Training and Patrol Rifles. 5. Ordinance No. 2285-2008 -- Increasing Estimated Revenues and Appropriations by $15,000 in the General Fund and the Library Capital Project Fund for Architectural Services. a. Motion for Introduction b. Motion for Second Reading (Requires a Unanimous Vote) a Motion for Adoption 6. Resolution No. 2008-10 -- Awarding a Sole Source Contract to Procomm Alaska LLC, in the Amount not to Exceed $54,000 to Purchase Radio Equipment. Resolution No. 2008-11 -- Transferring $21,000 in the Airport Fund Training Facility Department for Facility Management. ITEM F: 1. 2. ITEM G: YTEM H: ~tylY~" 1. ~/ ~. • 2. ~~ 3. Resolution No. 2008-11 -- Transferring $21,000 in the Airport Fund Training Facility Department for Facility Management. *Lignor License Renewals -- Fraternal Order of Eagles #3525 -- Club License #337 Upper Deck -- Beverage Dispensary License #2993 American Legion Pvst #20 -- Ciub License # 1380 Little Ski Mo -- Restaurant/Eating Place License # 1774 MYNUTES *Regular Meeting of February 20, 2008. *Notes of February 20, 2008 Council Work Session. UNFINISHED BUSINESS NEW BUSINESS Bills to be Ratified Approval of Purchase Orders Exceeding $15,000 *Ordinance No. 2284-2008 -- Amending KMC 13.30.080 and KMC 13.40.020 to Allow for Public Safety, Maintenance, Repair, Upkeep and Cleanup Vehicle Access for Certain Beach Areas. 4. *Ordinance No. 2286-2008 -- Amending the Salary Schedule in KMC 23.50.010 to Reclassify Police Officer Positions by Increasing the Range of the Positions and Changing the Step of Some Existing Employees Who will Receive a Range Increase and Making the Next Police Lieutenant an Exempt Employee Under KMC 23.10.030. *Ordinance No. 2287-2008 -- Amending KMC 14.20.200 (Accessory Structures) by 1) Adding a Section Restricting the Use or Storage of Conex-Type Structures in the Central Commercial and Residential Zones and 2) Requiring Accessory Structures be Built to Match the Primary Building on the Lot and 3) Providing for Temporary Use of Conex-Type Structures During Construction Projects and Incorporating the Existing Requirement that Accessory Structures Over 120-Square Feet Require a Building Permit. 6. *Ordinance No. 2288-2008 -- Amending Chapter 14.25 Landscaping/ Site Plan Regulations Requiring Approval of Plans Before Clearing Any Land, Requiring Buffer Separation Between Commercial and Residential Uses, Extending the Completion Time to Two Years and Providing that the Approvai may be Revoked with Thirty Days Notice. ,~~`~ ~Y"' ~'~ Discussion -- Draft Bear Resistant Garbage Container Ordinance USG 8. ' ~' Discussion -- Funding Request of Friends of the Library/Consultant for /Librar Ex ansion ti F d i i C di ~ y p . ng un ra s ng oor na !' TEM II: ''~ COMMISSION COMMITTEE REPORTS Council on Aging Airport Commission Harbor Commission Library Commission Parks ~ Recreation Commission Planning 8v Zoning Commission Miscellaneous Commissions and Committees a. Beautification Committee b. Alaska Municipal League Report c. Mini-Grant Steering Committee ITEM J: REPORT OF THE MAYOR %TEM K: ADMINISTRATION REPORTS 1. City Manager 2. Attorney 3. City Clerk ITEM L: 1. Citizens (five minutes) 2. Council ITEM M: PENDING LEGISLATION (This item lists legislation which will be addressed at a later date as noted.) EXECUTIVE SESSION -- None Scheduled ITEM M: ADJOURNMENT I+r~m wb KENAI PARKS & RECREATION COMMISSION JANUARY 3, 2008 CITY HALL COUNCIL CHAMBERS 7:00 P.M. AGENDA ITEM 1: CALL TO ORDER & ROLL CALL ITEM 2: ELECTION OF CHAIR AND VICE-CHAIR ITEM 3: AGENDA APPROVAL ITEM 4: APPROVAL OF MEETING SUMMARY -- November 1, 2007 ITEM 5: PERSONS SCHEDULED TO BE HEARD YTEM 6: OLD BUSINESS a. Discussion/Recommendations -- Dip Net Fishery b. Discussion -- Drift Boat Pull-Out/Budget Recommendation. ITEM 7: NEW BUSINESS a. Discussion -- Kenai Soccer Park Sign and Support Facility b. Discussion -- Senior League/Little League Field c. Discussion -- Marathon PondJCommunity Skating Pond d. Discussion -- FY 2009 Budget ITEM 8: REPnR'SS a. Commission Chair b. Director c. City Council Liaison ITEM 9: COMMISSION QUESTIONS & COMMENTS ITEM 10: PERSONS PRESENT NOT SCHEDULED TO BE HEARD ITEM 11: INFORMATION a. Council Action Agendas of December 5, 19 and 26, 2008. b. Updated Member List c. December Ice Schedule YTEM 12: ADJOURNMENT KENAI PARKS 8z RECREATION COMMISSION JANUARY 3, 2008 CITY HALL COUNCIL CHAMBERS 7:00 P.M. CHAIR DALE SANDAHL, PRESYDYNG MEETING SUMMARY ITEM 1: CALL TO ORDER & ROLL CALL Chair Sandahl called th confirmed as follows: Commissioners present Commissioners absent: Others present: meeting to order at approximately 7:00 p.m. Roll was A. Hull, D. Sandahl, J. Foglia, T. Wortham, K. McDonald, M. Gabriel, J. Beeson Parks 8v Recreation Director B. Frates, Council Member B Eldridge A quorum was present. ITEM 2: ELECTION OF CHAIR AND VYCE-CHAIR MOTION: Commissioner Wortham MOVED to nominate D. Sandahl as Chair and Commissioner Hull SECONDED the motion. There were no objections. SO ORDERED. MOTION: Commissioner Hull MOVED *_e nominate T. Wortha_m as vice_C'hair and C nm m;cgioner Foglia SECONDED the motion. There were no objections. SO ORDERED. ITEM 3: AGENDA APPROVAL The agenda was approved as submitted. ITEM 4: APPROVAL OF MEETING SUMMARY -- November 1, 2007 The meeting summary of November 1, 2007 was approved as submitted. ITEM 5: PERSONS SCHEDULED TO BE HEARD -- None ITEM 6: OLD BUSINESS 6-a. Discussion/Recommendations -- Dip Net Fishery Sandahl briefed the Commission on the joint work session held with the Harbor Commission. Frates noted the recommendation was for parking and camping fees to be increased to $15.00. The Commission supported the increase. City Attorney Graves addressed questions concerning access and the Public Trust Doctrine. Jim Butler, Box 191 Kenas -- Butler addressed safety concerns and the need for habitat protection. Commissioner recommendations included adding fish cleaning stations, fines for littering, and restricting traffic from traveling north on the beach. MOTION: Commissioner Hull MOVED to recommend City Councii accept the first five recommendations of the Administration's Dip Net Fishery Report along with the following: 1. Add fish cleaning stations and fines for littering. 2. Explore permitting for commercial beach traffic traveling north on North Beach and restrict non-commercial as part of #7. 3. Move the checkpoint back as long as it would not interfere with Little League Baseball. Commissioner Foglia SECONDED the motion. There were no objections. SO ORDERED. 6-ls. Discussion -- Drift Boat Pull-Out/Budget Recommendation. Sandahl reiterated the need for a drift boat pullout on the lower river and suggested it be included in the Parks FY2009 budget. Commissioner comments included: _ Make sure the pullcut is fcr drift boats cnly. o Kenai Landing on Drift Only days is hard to reach. Monies for the pullout should be added to the Parks budget. MOTION: Commissioner Hull MOVED to recommend to Council Parks 8v Recreation budget for a drift boat pullout. Commissioner Foglia SECONDED the motion. There were no objections. SA ORDERED. ITEM 7: NEW BUSINESS 7-a. Discussion -- Kenai Soccer Park Sign and Support Facility Frates reported he worked with a local sign company and had a draft for a design for the new 4' x 14' soccer field signs, which was included in the packet. A metal sign with vinyl lettering was recommended for durability. PARKS AND RECREATION COMMISSION MEETING JANUARY 3, 2008 PAGE 2 Commissioner comments included: Liked the sign itself, but thought the sign should read "Kenai Sports Complex" rather than "Kenai Soccer Park." Noted the fields would not be exclusive to soccer. 7-b. Discussion -- Senior League/Little League Field Commissioner Hull reported he coaches and umpires for the American Legion and uses the Senior League Field often; noted the following issues and deficiencies: 1. The lip around the field. 2. Suggested the infield be expanded ten feet. 3. Right field was developing a low spot. 4. Pitcher's mound and home plate need to be reworked and have better soil added. 5. The left field fence should be raised to protect players on field #4. 6. The bottoms of the fences were starting to curl and become a danger. Frates requested Hull meet with the Little League liaison and himself to discuss these issues. He reported the Oilers would be upgrading the pitcher's mound and home plate next season and parks would address the other issues. MOTION: Commissioner Wortham MOVED to have Parks explore moving the baseball fields over to the Kenai Sports Complex (Section 36), starting with an American Legion-sized field. Commissioner Hull SECONDED the motion. There were no objections. SO ORDERED. 7-c. Discussion -- Marathon Pond/Community Skating Pond Sandahl stated he had been approached about adding a community skating area or. the pond along Marathon Road. It was noted the area was owned by the City but leased by the University of Alaska. MOTION: Commissioner Wortham MOVED to recommend the pond on Marathon Road be explored for use as a community skating pond. Commissioner Foglia SECONDED the motion: There were no objections. SO ORDERED. 7-d. Discussion -- FY 2009 Budget Frates reported he had been working on a preliminary draft of the FY09 budget and noted the following items of interest: Parks a. Utility service costs for Municipal Park (electric/water for park host) b. Dip net related items including apick-up truck PARKS AND RECREATION COMMISSION MEETING JANUARY 3, 2008 PAGE 3 c. Fencing in Old Town d. Campground development costs Recreation a. Cardio equipment for the Recreation Center Beautification a. Winter pole decorations and summer banners b. Wide area mower ITEM 8: REPORTS 8-a. Commission Chair -- None 8-b. Director -- Frates noted there had been a lot of disc golf sign ups and he was working on a grant for the support facility for the Sports Complex. 8-c. City Council Laaison -- Eldridge stated concerns about motions or commission recommendations were not being forwarded to Council. ITEM 9: ITEM 10: YTEM 11: 11-a. 11-b. 11-c. ITEM 1:?: MOTION: COMMISSION QUESTIONS & COMMENTS -- None PERSONS PRESENT NOT SCHEDULED TO BE HEARD -- None Council Action Agendas of December 5, 19 and 26, 2008. Updated Member List December Ice Schedule AY~~lr1LTi?~TMF.NT Commissioner Wortham MOVED to adjourn and Commissioner Hull SECONDED the motion. There were no objections. SO ORDERED. There being no further business before the Commission, the meeting adjourned at approximately 8:40 p.m. Meeting summary prepared and submitted by: Corene Hall, Deputy City Clerk PARKS AND RECREATION COMMISSION MEETING JANUARY 3, 2008 PAGE 4 i~ Helen B. Brown P.O. Box 3203 Kenai, Ak. 99611 907-283-4413 RECE3VE~D FEB 2 l 2006 February 20, 2008 Carol Freas City Clerk City of Kenai 210 Fidalgo Ave. Kenai, Ak. 99611 Dear Carol: KEIV~E CLERIK Due to the fact that I will be leaving the area permanently in the very near future, I hereby tender my resignation from the Beautification Committee effective immediately. :iinCcrciy, Helen B. Brown "!/alts e watts ~ Past, Ga wit~i .~ 210 Fidalgo Avenue, Kenai, Alaska 99611-7794 Telephone: (907) 283-7535 /Fax: (907) 283-3014 www.ci.kenai.ak.us MEM NUM TO: Members of Commissions and Committees FROM: Carol L. Freas, Kenai City DATE: February 21, 2008 RE: PREPARATION OF COMMISSION/COMMITTEE PACKETS During a recent commission meeting, a discussion took place about the meeting packets and a desire to have them provided as a PDF file. This discussion has come up previously and at that time, it was felt that packets should continue to be provided as a hard copy. Presently, packets are copied and mailed to all seven of the commissions/committees provided through this office as well as the Planning & Zoning Commission. To maintain consistency and less confusion, this method will continue. However, on the same day the packets are prepared and copied (which is done a week prior to the meeting), the packets are also uploaded as a PDF file to the city's webpage where it could be downloaded and saved to a hard disk if so desired. We have been uploading complete packets of all the commissions/committees since our new copier/scaainer was ir_stalled. The scanner only scans in black sad white and that is why we try to provide color copies of maps, etc. in packet envelopes along with the hard-copied packet. It is my understanding, a member indicated the City Council's packets are sent to them as a PDF file. This is incorrect. At their direction, the council members receive a hazd copy of the meeting packet. In addition, a copy of the packet is placed on the city's webpage where it can be viewed or downloaded and saved if desired. You will find the commission/committee e-packets on the webpage as follows: • Go to www.ci.kenai.ak.us Click on 'Commissions Sv Committees' at the top of the page (just under the picture). • When you arrive on the 'Commissions & Committees' page, scroll down to 'Your' Commission and click on 'Next Meeting Agenda.' From there you can review the packet or download and save it to your hard disk. If there are questions or concerns, please contact me at 283-8231...and thanks! clf ce: Commission/Committee Staff Rick Koch, City Manager ~}¢~r- tom STAFF REPORT To: Planning & Zoning Commission -File Date: January 21, 2008 Res: PZ08-04 GENERAL INFORMATION Applicant: Susie Reddell, Permit Coordinator-479-636-3545-Ext. 3517 On behalf of Wal-Mart Real Estate Business Trust ....710 West Roselawn Drive Rogers, AR 72756 Requested Action: Legal Description: Street Address: KPB Parcel No.: Existing Zoning: Current Land Use: Land Use Plan: ANALYSIS Landscape/Site Plan Tract 1, Baron Park 2005 Repiat 10096 Kenai Spur Highway 04336107 IL -Light Industrial Vacant Central Commercial General Information: KMC 14.25 specifies the requirements for landscape/site plans within the City of Kenai. Section KMC 14.25.030 details Landscaping/Site Plan submittal requirements. This is a landscape/site plan for the planned Wal-Mare. The applicant has submitted a site plan showing the proposed building, access, parking, snow storage areas, landscaping, and signage. This site plan identifies the four out-lots and are in the process of being subdivided from the larger parcel. Those areas are not included in the landscaping/site plan for this development. There are four types of landscaping defined in KMC 14.25.040: a. Perimeter/Buffer Landscaping -involves the land areas adjacent to the lot lines within the property boundary and serves to separate and minimize the impact between adjacent uses. The plan for this development provides for landscaping along perimeter of the development with grass trees, and shrubs. There is a large area to the east of the building running along the eastern property line that will not be developed. The property will be accessed via the Kenai Spur Highway and Marathon Road. Both access roads are landscaped along the sides with trees and shrubs. The landscaped areas along the property lines meet the minimum 10-foot requirement of KMC 14.25.040 (b)(1). Any excavation into the City of Kenai's right-of-ways will require excavation permits from the City of Kenai. 0804 Comment.doc Page 2 b. Interior Landscaping -involves areas exclusive of the perimeter and parking lot areas. The landscaping plan provides landscaping along the perimeter of the site, along the access routes, and large grassy areas adjacent to access routes. An area along the eastern boundary is undisturbed. The plan provides a sidewalk pathway about mid-point off the Kenai Spur Highway access. This area is landscaped and offers benches and trashcans for pedestrians. The plan shows an asphalt path from the Kenai Spur Highway to this point. c. Parking Lot Landscaping -involves areas adjacent to or within parking lots and access drives. The plan provides for landscape beds at the western end of parking aisles. There are four landscaped islands mid- point in the parking lot. d. .Street Righ±-of-Way Landscaping -intent to soften the impact of land uses along rights-of-way but does not obscure land uses from sight. The right-of-way landscaping is described in the perimeterlbuffer landscaping section. The developer is providing for a mix of landscaping materials including: Colorado Green Spruce, Siberian Larch, Paper Birch, Canada Red Chokecherry, Columnar Swedish Aspen, Glossy Serviceberry, Ivory Halo Dogwood, Hedge Cottoneaster, Abbottswood Potentilfa, Dwarf Mugo Pine, Rugosa Rose, Wiid iris, grass seed, and rock mulch. Some existing vegetation is retained. Kenai Municipal Code 14.25.045 identifies the objectives for the site plan. The site plan provided in this application meets the objective of the code. The plan provides for location of the building, access to and from the site, traffic patterns, parking lot layout, snow storage areas, and location for signage. The site provides for 680 standard parking spaces and 25 handicap spaces exceeding the City's parking requirements. Also provided are 176 associate parking stalls and 30 recreational vehicle stalls. Total spaces provided are 911. The parking lot will be paved. T ^+ t^ ~ d, ate 't this The store wi!I ^closed tra h he pion .s n.,, ., pace a mpg ..r a siie. have a„ ,,,, s compacter. If a dumpster is placed on the property in the future, it must be located in an obscured location and screening will be required. Prior to the placement of any dumpster, the location and screening construction must be approved by the City. The Building Official will determine if the sign location meets the code requirements when the building permit is issued. The site plan shows a pylon sign located at the access off Kenai Spur Highway. Snow storage areas are identified. The areas are separated from the paved parking lot with curbs. The developer may want to review these curbs to insure they won't inhibit snow removal City Engineer: Retention ponds appear to have enough area for snow storage. The site plan has been designed for adequate site drainage and vehicle traffic flow. Access to /from the site designed to Alaska Department of Transportation/Public Facilities standards. Building Official: No additional comments. 0804 Comment.doc Page 3 RECOMMEND,4TIONS The landscape/site plan as submitted meets the Iandscapinglsite plan requirements and is approved with the following requirements: 1. All required landscaping as presented in the approved landscaping plan must be installed within one year after issuance of Certificate of Occupancy. 2. One hundred percent (100%) of ground cover of the landscaping beds must be planted and maintained so that there is no exposed soil within three years of the approved plan. 3. The parking lot must be paved within two (2) years of the Certificate of Occupancy. 4. No snow may be stored in such a manner that would block visibility for ingress and egress to the lot. 5. Any dumpster placed on the site must be constructed of wood or concrete. City administration may approve other materials prior to construction. 6. If construction of the project has not started within one year of the approval of the landscaping/site .plan, the approval shall lapse unless extended for good cause. Report prepared by: Marilyn Kebschull Planning Administration ATTACHMENTS: 1. Resolution iVo. PZ08-04 2. Application 3. Site Plan ~ CITY OF KENAI ---~ PLANNING AND ZONING COMMISSION RESOLUTION NO. PZUB-OA the~ttyof LANDSCAPE/SITE PLAN PERMIT KENA SKA ~ A RESOLUTION OF THE PLANNING AND ZONING ADMINISTRATION OF THE CITY OF KENAI RECOMMENDING THAT THE ATTACHED LANDSCAPING-SITE PLAN REVIEW BE APPROVED Si7BJECT TO TI3E FOLLOWING CONDITIONS: WHEREAS, The attached Landscaping/Site Plan Review was: • Received by: Marilyn Kebschull, AICP, Planning Administration • Submitted by: Susie Redden, Permit Coordiantor, pb2 Architectural & • Submitted for: Wal-Marc Real Estate Business Trust • Property Address: 10096 Kenai Spur Highway • Legal Description: Tract 1., Baron Park 2005 Replat • Parcel No,: 04336107 WHEREAS, the City of Kenai Planning and Zoning Administration finds this plan provides for orderly and safe development within the City commensurate with protecting the health, safety, and welfare of its citizens, and provides adequate and convenient open spaces, light and air in order to avoid congestion of commercial and industrial areas; and, WHEREAS, the plan appears to provide for landscaping and/or the retention of natural vegetation in conjunction with commercial and industrial development within the City; and, WHEREAS, the purpose of landscaping is to visually enhance the City's appearance and reduce erosion and storm runoff, and the plan appears to meet this criteria. NOW, THEREFORE, BE IT RESOLVED, BY THE PLANNING AND ZONING ADMINISTRATION OF THE CITY OF KENAI THAT THE LANDSCAPING/SITE PLAN IS APPROVED SUBJECT TO THE FOLLOWING CONDITIONS: See Page 2. Revi~C}we~ and approved: ,, ,~ Date: ~t~~ r~~ 0804 Res.doc Page 2 Additional Requirements: 1. All required landscaping as presented in the approved landscaping plan must be installed within one year after issuance of Certificate of Occupancy. 2. One hundred percent (100%) of ground cover of the landscaping beds must be planted and maintained so that there is no exposed soil within three years of the approved plan. 3. The parking lot must be paved within two (2) years of the Certificate of Occupancy. 4. No snow may be stored in such a manner that would block visibility for ingress and egress to the lot. 5. Any dumpster placed on the site rnust be constructed of wood or concrete. City administration may approve other materials prior to constnietion. 6. If construction of the project has not started within one year of the approval of the landscaping/site plan, the approval shall lapse unless extended for good cause. .. ,,,_. , ...... _ LANDSCAPING/SITEFCAN REVIEW ..,, ............. .:.. _: ,. .._ .,::... APPLIGATION APPLICANT pb2 Architectural & Engineering, Susie Reddell, Permit Coordinator BUSINESS NAME wal-Mart Stores, Inc. LEGACPROPERTY OWNER Wal-Mart Real Estate Business Trust PROPERTY ADDRESS 10096 Kenai Spur Highway, Kenai, AK 99611 MAILING ADDRESS 710 West Roselawn Drive, Rogers, AR 72756 PHONE (888) 656-3545 Ext. #3517 or (479) 636-3545 Ext. #3517 ZONING DESIGNATION C RR RR-1 RS RS-1 RS-2 RU CC CG IL R TSH (Circle one) LEGAL DESCRIPTION Tr. B-1 Baron Pk. No. 10 and Tr. C and Lot 1 Baron Pk. No. 5 PARCEL NUMBER 04336107 Include the following on the Site Pian. It not appgcante please puc an rvre next co uee uem. X a. Common and scientific name of the planting materials to be used in the project. X b. Typical planting details. X c. Location of all planting areas and relationship to buildings, parking areas, and driveways. X d. Identification and location of non-living landscaping materials to be used. X e. Identification of on-site snow sforage areas. X f. Drainage patter^s. X g: Description of buildings, including building height, ground floor dimensions, kinds of building materials, type of architecture anticipated. X h. Physical features of the property including location of all buildings, ingress and egress, and unusual features of the property which may restrict development and drainage. Ad I comments or information should be attached to this application. "~°,°" "`^~~ ~„ ,~~Okr A ' .(J,;~ t f.~ft i_ ~/~L Commercial Updated 12/15/06 .Page 11 °. 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OONLbblt kJ91N30a3dfi51iJHW=1tlM ~3 Beac~E65;. O E gp ~, ~ ~ E I ~amenswuws.~arnmv,n ~ 'h~',d j~tlY1~T 1 Vll6 S1N3W9021tl1N3 ~ i ~ J ~ ) E, ~ I - 51seG' ~"aWt svsNVNav 3lnnNO1NS9 yNSb'1b"ItlN3N OHOil NOHltMtlW (rj e _ snNOO e:° ~~i ~`g~g oy31N37Y3dlISM `~G-bLbb#2i31N3G213d(iS 1MHW-lVM €j~g lass ~~~~~ ~ ; 5 i _ ~T gg d 6 ~) Wv,:wmw~w'uvv'mvwr•M'w: 91tPr ®pLp~ ypp ~ b ~~ i®tl tl/tltl S1N3W3'JHtlGN3 i',{i J 9 STAFF REPORT To: Planning & Zoning Commission -File Date: 1/22108 Res: PZ08-07 GENERAL INFORMATION Applicant: Klauder & Company Architects, Inc. 606 Petersen Way Kenai, AK 99611 For: GLM 420 N. Willow Street Kenai, AK 99611 283-1919 Requested Action: Legal Description: Street Address: KPB Parcel No.: Existing Zoning: Current Land Use: Land Use Plan: ANALYSIS Landscape/Site Plan -GLM Building Addition FBO Subdivision GLM Addition No. 2 ,Lot 3A-1, Block 2 420 N. Willow Street 04336045 IL -Light Industrial Commercial and Vacant Airport Industrial General Information: This is a landscape/site plan for an addition to the GLM building. A preliminary review was approved in October 2007 so a foundation permit could be issued. The development also required are-plat remove lot lines for the planned construction. The replat has been recorded. A copy of the preliminary landscape/site plan review is attached. The plan received on January 18, 2008, was reviewed for the requirements noted in KMC 14.25 Landscape/Site Plans Regulations. Kenai Municipal Code requires the following: • Scientific or common name or type of planting materials to be used in the project. o Not identified. • Typical planting details. o Not identified. Plan identifies existing "native" landscape and existing landscape bed to remain. 0807 Comment.doc Page 2 Location of all planting areas and relationship to buildings, parking areas and driveways. o Site plan shows the buildings, parking areas and existing landscape areas and native vegetation. ® Identification and location of existing vegetation to be retained. o Plan identifies existing landscaping that will be retained. Some of the existing vegetation identified is located outside of the subject parcel. Identification and location of non-living landscaping materials to be used. o Not identified. ® Identification of on-site snaw storage areas. o Site plan shows the snow storage area in the northwest corner of the lot. Drainage patterns. o Shown as directed away from the building. • Description of buildings, including building height and ground floor dimensions. o Building dimensions are provided. Height is shown on the plans showing the existing building as 27' high and the addition as 21'9" high. Physical features of the property including location of all buildings, ingress and egress, any unusual features of the property, which may restrict development or drainage. o Site plan provides location of existing building, proposed addition, and access off North Willow Street. Section 14.25.040 of the code outlines the landscaping plan performance cfiteria. Perimeter/Buffer Landscaping -involves the land areas adjacent to the lot lines within the property boundary and serves to separate and minimize the impact between adjacent uses. o The plan identifies existing vegetation that will be retained along the west property line and along North Willow Street with the exception of driveways. There is one landscaping bed along North Willow Street that will remain. The area along the east side of the existing/proposed building and to the rear property line is cleared. ® Interior Landscaping -involves areas exclusive of the perimeter and parking lot areas. o Two 3-foot planter boxes are shown located at each corner of the front of the existing building. No other interior landscaping is shown or planned. Parking Lot Landscaping -involves areas adjacent to or within parking lots and access drives. o None shown. -- 0807 Comment.doc Page 3 • Street-right-of-way Landscaping -intent to soften the impact of land uses along rights-of-way but does not obscure land uses from sight. o Landscaping bed and existing vegetation along North Willow Street will be retained. The code requires a minimum of ten feet (10') landscaping bed along the property line, which adjoin street rights-of-way, exclusive of driveways and other ingress and egress openings. If the natural vegetation retained meets the 10-foot requirement, no additional landscaping would be required. The following are required in the site plan: • Parking - o The code requires one parking space for every 500 square feet of gross floor area plus three spaces for patrons. The manufacturing portion of this structure is 19,790 square-feet. Forty-three (43) spaces will be required. The office area is 630 square feet. The code requires one space for every 400 square feet of floor area. Two spaces will be required for the office area. That plan identifies 45 parking spaces. Two of these spaces are handicapped spaces. • Parking Lot. o Parking lot must be paved. The site plan identifies the area already paved .and shows the new parking area that will be paved with this development. Paving must be completed within two (2) years after the certificate of occupancy is issued. • Snow storage. o Snaw storage is shown obi thie plan. Snow must be stored so as not to interfere with required parking spaces block visibility for traffic to the site. The location on the plan appears to meet this requirement. Dumpster. o A dumpster is shown on the site plan. The plan identifies the dumpster as, "moveable dumpster, screened from road by existing native landscape bed." A letter requesting an exception form the screening requirement accompanies the plan. The justification for the exception notes that the dumpster is moved frequently and relocated throughout the site for various processes and projects. This exception appears reasonable as long at the dumpster is not visible from the North Willow Street right-of-way. o On January 22, 2008, during a site visit, it was noted that there is another dumpster placed at the front of the site clearly visible from North Willow Street. Code requires any dumpster on the site must be screened with asight-obscuring structure made of wood or concrete. The site plan needs to be updated to show this dumpster and screening will be required. 0807 Comment.doc Page 4 Clt~ Iq ne8r: Snow storage area and drainage appear adequate. Existing access points to North Willow Street will be used. Building Official: No comment. RECOMMENDATIONS A preliminary landscaping/site plan was submitted and approved in October 2007. During the initial review, the requirements of KMC 14.25 were noted and the applicant was advised to provide a final plan that met those requirements. The revised site plan was updated. This is an addition to an existing building. The property is zoned Light Industrial and is located across from the Kenai Airport on North Willow Street. Between October 2006 and October 2007 extensive clearing of the site occurred. The City was not contacted in regard to the clearing and it appears this violated KMC 14. 25.015; it is assumed the clearing took place to provide an area to store materials for the business. Photographs of the site taken on January 22, 2008, show a storage yard clearly visible from North Willow Street. Kenai Municipal Code 14.20.130 (f) (2) requires, "....Any visible storage from a collector street or main thoroughfare shall be enclosed with an eight-foot (8') high fence of good appearance...." The City has allowed natural screening in lieu of the fencing; however, due to the extensive clearing, it appears that the site plan will need modification to provide for screening from North Willow Street. I'he piai' proVidES n6 lai'dSCaping aiid prGpoScS tG LiSe the remaii'ii'g exi~tiiiy vegetation along the western and front lot lines. This is minimal and in some places may not meet the 10-foot requirement for landscaping along right-of- ways. There is an existing landscape bed in front of the existing building that will remain. Based on the site plan, it appears that approximately two-thirds (2/3) of the bed is located in the right-of-way. The plan provides for two, three-foot flower boxes to be placed on the sidewalk in front of the existing building. It does not appear that the proposed landscaping plan meets the intent of Kenai Municipal Code Chapter 25, "An effective landscaping plan should utilize a variety of techniques for achieving the intent of this section. The appropriate placement or retention of vegetation in sufficient amount will provide the best results. Perimeter, interior, street right-of-way, and parking lot landscaping should be included as components of the overall landscaping plan." The final site plan provides the location of the structure with elevations, ingress and egress, parking, snow storage area, drainage patterns, and. dumpster location. The site plan as submitted appears to meet the requirements of the Kenai Municipal Code. 0809 Comment.doc Page 5 A conditional approval is granted. The following must be provided: 1. Submit a modified landscaping/site plan with the following: o Showing the required 10-foot wide landscaping bed along North Willow Street. The plan must verify the existing natural vegetation along North Willow Street is a minimum of 10-feet wide. Landscaping must be located on the parcel. o Showing a planned location for the second dumpster (now located along North Willow Street) with a plan to screen dumpster as required in KMC 14.25.045(f). o Provide site plan showing the proposed location of a sight- obscuring fence. Project must meet the following code .requirements: 1. All required landscaping as presented in the approved landscaping plan must be installed within one year after issuance of Certificate of Occupancy. 2. One hundred percent (100%) of ground cover of the landscaping beds must be planted and maintained so that there is no exposed soil within three years of the approved plan. 3. The new parking lot area must be paved within two (2) years of the Certificate of Occupancy. 4. Snow storage cannot be placed on required parking spaces or the snow must be removed from the site. No snow may be stored in such a manner that would block visibility for ingress and egress to the lot. 5. If construction of the project has not started within one year of the approval of ±he !andscap,ng/site plan, the approval shall lapse unless extended for good cause. Exceptions: 1. An exception is granted for screening for the large-industrial dumpster as identified in the site plan. The exception is granted as long as the dumpster is not visible from North Willow Street. 2. No fencing or landscaping will be required along side or rear lot Tines. Any additional tree removal may require additional screening. Review completed by: Marilyn Kebschull, AICP Planning Administration ~ j~ ~ ~. CITY OF KENAI -~ -= PLANNING AND ZONING COMMISSION __ ~ ~ "~- ~ RESOLUTION NO. PZ08-07 \\ theutio! LANDSCAPE/SITE PLAN PERMIT A RESOLUTION OF THE PLANNING AND ZONING ADMINISTRATION OF 1'HE CITY OF KENAI APPROVING THE ATTACHED LANDSCAPING/SITE PLAN SUBJECT TO THE FOLLOWING CONDITIONS: WHEREAS, the attached Landscaping/Site Plan Review was: • Received by: Marilyn Kebschull, AICP, Planner • Submitted by: Klauder & Company Architects, Inc. • Submitted for: GLM • Property Address: 420 North Willow Street • Legal Description: FBO Subdivision GLM Addition No. 2 • Parcel No.: 04336045 WHEREAS, the City of Kenai Planning and Zoning Administration finds this plan provides for orderly and safe development within the City commensurate with protecting the health, safety, and welfare of its citizens, and provides adequate and convenient open spaces, light and air in order to avoid congestion of commercial and industrial areas; and, WHEREAS, the plan appears to provide for landscaping and/or the retention of natural vegetation in conjunction with commercial and industrial development within the City; and, WHEREAS, the purpose of landscaping is to visually enhance the City's appearance and reduce erosion and storm runoff, and the plan appears to meet this criteria. NOW, 'THEREFORE, BE IT RESOLVED, BY THE PLANNING AND 7,ONING ADMINISTRATION OF THE CITY OE KENAI THAT THE PRELhV1INARY LANDSCAPING/SITE PLAN IS CONDITIONALLY APPROVED WITH THE REQUIREMENTS SHOWN ON PAGE TWO. Reviewed anal approved: Date: 0807 Res.doc Page 2 A conditional approval is granted. The following must be provided: 1. Submit a modified landscaping/site plan with the following: o Showing the required 10-foot wide landscaping bed along North Willow Street. The plan must verify the existing natural vegetation along North Willow Street is a minimum of 10-feet wide. Landscaping must be located on the parcel. o Showing a planned location for the second dumpster (now located along North Willow Street) with a plan to screen dumpster as required in KMC 14.25.045(f). o Provide site plan showing the proposed location of asight-obscuring fence. Project must meet the following code requirements: 1. All required landscaping as presented in the approved landscaping plan must be installed within one year after issuance of Certificate of Occupancy. 2. One hundred percent (100%) of ground cover of the landscaping beds must be planted and maintained so that there is no exposed soil within three years of the approved. plan. 3. The new parking lot area must be paned within two (2) years of the Certificate of Occupancy. 4. Snow storage cannot be placed on required parking spaces or the snow must be removed from the site. No snow may be stored in such a manner that would block visibility for ingress and egress to the lot. 5. If construcrion of the project has not started within one year of the approval of the landscaping/site plan, the approval shall lapse unless extended for good cause. Exceptions: 1. An exception is granted for screening for the large-industrial dumpster as identified in the site plan. The exception is granted as long as the dumpster is not visible from North Willow Street. 2. No fencing or landscaping will be required along side or rear lot lines. Any additional tree removal may require additional screening. I~lauder ~r Company Arc4aftects9 Inc. 606 Petersen Way Kenai AK 996 7 1-8007 (907)283-1979 Pax 283-0450 January 18, 2008 City of Kenai 210 Fidaigo, Suite 200 Kenai, Alaska 99611 Attn: Marilyn Kebschull R1=: GLM Dear Mariiyr., The following axe some code issues that have been previously highlighted in review: (1) Scientitc or common name or type of planting materials to be used .in the project; (2) Interior landscaping; (3) Parking lot landscaping; (4) Typical planting details; GLM is an industrial site and has maintanied an excellent visual barrier of native vegetation. During a meeting with Planning and %oning, it was agreed that due to area and configuration of existing pavement, no new landscaping is possible without demolition of paved area. As such, the majority of landscaping for this project is "existing to remain". 'I~o new landscaping planters shall be (3'-0" x 3'-0" planter boxes, shown on drawings) owner- provided and maintained, likely consisting of annual flora readily available from local nurseries. (5) Identification and location ofnon-living Landscaping materials to be used; The GLM site plan includes paving for parking lot to meet the minimum city zoning requirement. The remainder of the site shall be gravel yard used for staging projects and storing materials. (6) Dumpster enclosure GLM requires their dumpster to be quickly and frequently relocated for various different processes and projects. As such, a dumpster enclosure would not be practical. The dumpster's storage position is still concealed from public view by existing native vegetation. We respectfully request approval of the GLM site plan as submitted. Sincerely, ~~~ Peter Klauder Klander ~ Company Architects, Inc. klauder~alaska.net a ,y f - se 'leua aezrse,e~,av~e ~, ,~„ LL968 ~1 Id N ~ osoocatl<os)~d-s~e~ceNms)wl ~,/p ~y`y~ ~. moM 4uoN Od4 ~ ugss ease,y sex ~ T/ `` N~11~~N'JNdlf1H {N~`7 A M x~al d909 J ~ ~ C' K fc ~ F ~>°~ _ ~NI S10~11HOb'd ~~ (I ~ ~ ~'',..~~,,~ L ~NI'S32lfi1~f12J1S233df1S I~NVdWO~'8a34f1V~Yi'~ De,R~~a i~~g` I o -- ~ m ~ w1 ' Fa3~oao~<~~ ~ ~ I ' ~ - - - ~-_~ --- I I =~Y {-- I ~- i ~~ 86~ ~^ ~ ~ ~: 1_ it E -1- I YF ~ ~ li °. li I k ~ Si ®o~ p ~~s ~~I i X ~ t~ ~~~ 5 a ~ k ~ i ~~~ i^ I ~ X ~ ~ i ' I~~ ~ J fl ~ I ~ I ~~ i ~ 0 ~ ~ ( _ (;~ I (~ ~ ~Q~ ~ ~ ; ~.~..~j.~ I ~~o 1 I ~~ ~~ ~ ~ I~~_~.Ll ' ~ w ~ ~i o f I ~ ~~ ~LL_ ~~. ~d Sao I (~ I ~ i o` 6P; ))) j LY ~~ i / I ;( ~ ~.ra I I ~ a 7,~ \ ~, ~ 1 ~~e ~~ s ~~ og ~ s 1ySz 3 k'~ i c ~ 3"~) &? \\\ 3`s f n o Y ~ _ _ _ _ _ _ _ _ _ _ ~ Y i ~~ rn 5 ~ ~ I I I nrni i Ana I enln~ >ina i nnll~- "' -'--'111 ~«nxs sd 3 ~~ ~ s ~z a-~, STAFF REPORT To: Planning & Zoning Commission -File Date: January 17, 2008 Res: PZ08-03 GENERAL INFORMATION Applicant: Lounsbury & Rssociates, inc. 907-357-9129 On behalf of Lowe's HIW, Inc. 3161 East Palmer-Wasilla Highway, Suite 2 Wasilla, Alaska 99654 Lowe's HIW, Ina 1530 Faraday Ave., Suite 140 Carlsbad, CA 92008 Requested Action: Landscape/Site Plan Legal Description: Lot A, Baron Park 2006 Replat & Lot 1 B-4 Baron Park Lowes Access Street Address: 281 Marathon Road & 256 Airport Way KPB Parcel No.: 04336044 & 04339050 Existing Zoning: CG -General Commercial Current Land Use: Vacant Land Use Plan: Airport Industrial & Central Commercial ANALYSIS KMC 14.25 specifies the requirements for landscape/site plans within the City of Kenai. Section KMC 14.25.030 details Landscaping/Site Plan submittal requirements. This is a landscape/site plan for the Lowe's Home Improvement Warehouse. A previous application was processed in January 2007. This application is for the same property; however, the proposed structure has been downsized and the new application has been revised to show this change. The applicant has submitted a site plan showing the proposed building, access, parking, snow storage areas, landscaping, and signage. There are four types of landscaping defined in KMC 14.25.040: a. Perimeter/Buffer Landscaping -involves the lines within the property boundary and sere the impact between adjacent uses. The provides for landscaping along all sides of trees, and shrubs. At each access along landscaped area with trees and shrubs. continues along the side and rear of the si land areas adjacent to the lot :s to separate and minimize plan for this development the development with grass Marathon Road, there is a A landscaped grass area ore along Baron Park Lane. 0803 Comment.doc Page 2 Along the property line abutting the properties facing Airport Way, there is a wide landscaped, grassy area. An access through a parcel off Airport Way is landscaped with trees, shrubs, and grass along the driveway. The landscaped areas along the property lines meet the minimum 10-foot requirement of KMC 14.25.040 (b)(1). Any excavation into the City of Kenai's right-of-ways will require excavation permits from the City of Kenai. b. Interior Landscaping -involves areas exclusive of the perimeter and parking lot areas. There is minimal interior landscaping in this plan. There is a landscaped island in the parking lot on the northern end of the site. The parking lot restricts further interior landscaping. c. Parking Lot Landscaping -involves areas adjacent to or within parking Tots and access drives. As noted, there is minima! interior landscaping due to the size of the parking lot and the need to allow for snow removal. The plan does provide for some landscaped islands in the parking area. d. Street Right-of-Way Landscaping -intent to soften the impact of land uses along rights-of-way but does not obscure land uses from sight. The right-of-way landscaping is described in the perimeter/buffer landscaping section. The developer is providing for a mix of landscaping materials including: Colorado Green Spruce, Paper Birch, Amur Chokecherry, Canada Red Select Cherry, Quaking Aspen, Hedge Cottoneaster, Dwarf Mugo Pine, Bush Cinquefoil "Gold Drop", Vanhoutte Spirea, Common Purple Lilac, Iris, and grass seed. Kenai Municipal Code 14.25.045 identifies the objectives for the site plan. The site plan provided in this application meets the objective of the code. The plan provides for location of the building, access to and from the site, traffic patterns, parking lot layout, snow storage areas, and location for signage. The site provides for 458 standard parking spaces and 12 handicap spaces exceeding the City's parking requirements. The parking lot will be paved. The plan is not to place a dumpster at this site. The store will have an enclosed trash compacter. If a dumpster is placed on the property in the future, it must be located in an obscured location and screening will be required. Prior to the placement of any dumpster, the location and screening construction must be approved by the City. The Building Official will determine if the sign location meets the code requirements when the building permit is issued. The site plan shows a pylon sign located at the access off Airport Way and a monument sign at the entrance off Marathon Road. These signs are considered freestanding signs. The code allows for one freestanding sign per parcel. The access off Airport Way is a separate parcel and will require a sign variance for the off-premise sign. Based on the information provided on drawing C1.1, it appears the pylon sign may be oversized and higher than the code allows. The size does not appear consistent with the dimensions provided on drawing C1.0. This property is zoned General Commercial. Freestanding .signs may be up to 120 square feet and not more than 32 feet high. If the proposed sign does not meet these requirements, a variance would be required. Snow storage areas are identified. 'The areas are separated from the paved parking lot 0803 Comment.doc Page 3 with curbs. This may inhibit snow removal. The developer may want to consider modifying these curbs to accommodate the snow removal. The site plan shows a "truck route" onto Marathon Road that is offset from the future access for the Wal-Mart development. This alignment may cause traffic/safety issues in the future and the developers may want to work together to align these access points across from one another. City Engineer: Snow storage areas shown are also drainage swales and appear adequate for on-site storage. Administration will continue to monitor the drainage plan as well as other infrastructure issues. Consideration should be given to realignment of the northerly Marathon Road access. It does not align with the Wal-Mart access across the street. Building OfficiaC No building code issues. RECOMMENDATIONS The landscape/site plan as submitted meets the landscaping/site plan requirements and is approved with the following requirements: 1. All required landscaping as presented in the approved landscaping plan must be installed within one year after issuance of Certificate of Occupancy. 2. One hundred percent (100%) of ground cover of the landscaping beds must be planted and maintained so that there is no exposed soil within three years of the approved plan. 3. The parking lot must be paved within two (2) years of the Certificate of Occupancy. 4. No snow may be stared in s!~ch a manner that t^:ould block visibility for ingress and egress to the lot. 5. Any dumpster placed on .the site must have an enclosure constructed of wood or concrete. City administration may approve other materials prior to construction. 6. If construction of the project has not started within one year of the approval of the landscaping/site plan, the approval shall lapse unless extended for good cause. Report pre Marilyn Kebschull Planning Administration ATTACHMENTS: 1. Resolution No. PZ08-03 2. Application 3. Site Plan ryj~„i~ CITY OF KENAI - PLANNING AND ZONING COMMISSION "~"' ~ RESOLUTION NO. PZOS-03 Phecityef LANDSCAPE/SITE PLAN PERMIT KENA~ SKp A RESOLUTION OF THE PLANNING AND ZONING ADMINISTRATION OF THE CITY OF KENAI RECOMMENDING THAT THE ATTACHED LANDSCAPING-SITE PLAN REVIEW BE APPROVED SUBJECT TO THE FOLLOWING CONDITIONS: WHEREAS, the attached Landscaping/Site Plan Review was: • Received by: Marilyn Kebschull, AICP, Planning Administration • Submitted by: Lounsbury & Associates Inc. • Submitted for: Lowe's HIW Inc. • Property Address: 281 Marathon Road • Legal Description: Lot A, Baron Park 2006 Replat & Lot 18-4 Baron Park • Parcel No.: 04336044 & 04339050 WHEREAS, the City of Kenai Planning and Zoning Administration finds this plan provides for orderly and safe development within the City commensurate with protecting the health, safety, and welfare of its citizens, and provides adequate and convenient open spaces, light and air in order to avoid congestion of commercial and industrial areas; and, WHEREAS, the plan appears to provide for landscaping and/or the retention of natural vegetation in conjunction with commercial and industrial development within the City; and, WHEREAS, the purpose of landscaping is to visually enhance the City's appearance and reduce erosion and storm runoff, and the plan appears to meet this criteria. NOW, THEREFORE, BE fi' RESOLVED, BY THE PLANNING ARID ZONING ADMINISTRATION OF THE CITY OF KENAI THAT THE LANDSCAPING/SITE PLAN IS APPROVED SUBJECT TO THE FOLLOWING CONDITIONS: See Page 2. Re f anpd ap~,proved: *... f A.a,~iL ~: , Date/: / /~ / / G~ t~ 0803 Res.doc Additional Requirements: Page 2 1. All required landscaping as presented in the approved landscaping plan must be installed within one year after issuance of Certificate of Occupancy. 2. One hundred percent (100%) of ground cover of the landscaping beds must be planted and maintained so that there is no exposed soil within three years of the approved plan. 3. The parkinglot must be paved within two (2) years of the Certificate of Occupancy. 4. No snow may be stored in such a manner that would block visibility for ingress and egress to the lot. 5. Any dumpster placed on the site must be constructed of wood or concrete. City administration may approve other materials prior to construction. 6. 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Section KMC 14.25.030 details Landscaping/Site Plan submittal requirements. This is the final landscape/site plan for the planned development for Arctic Barnabas Ministries. A preliminary landscape/site plan was reviewed and approved in August 2007 to allow for site preparation. The preliminary plan included an aircraft hangar and office building. This plan has expanded to include a cafe. The preliminary plan had two accesses off North Willow Street. The City Engineer asked the developer to consider removing one of these driveways. The revised plan shows one driveway off North Willow Street with a separate entrance off Granite Point Street. The applicant has submitted an updated site plan for the proposed development. The plan shows the proposed building, driveways, drainage, parking, dumpster, fencing, snow storage, sign, and landscaping. Four types of landscaping are defined in KMC 14.25.040: • Perimeter/Buffer Landscaping -involves the land areas adjacent to the lot lines within the property boundary and serves to separate and minimize the impact between adjacent uses. o This development is on the corner of North Willow Street and Granite 08-12 (0748) Comment.doc Page 2 Point Street. The landscaping plan includes landscaping along three sides of the lot with the exception of driveways. The rear of the lot is on the taxiway and cannot be landscaped. The landscaping is limited in some areas due to the need to provide for parking. In addition, the area along the Willow Street right-of-way is already landscaped. Landscaping includes lawn areas, shrubs and trees. Landscaping stones are used in and around the shrubs and trees. A concrete patio with a flower garden is planned for the northwest side of the property. An 8-foot security fence will separate the front of this property from the taxiway. The landscaping in the updated plan has not changed from the preliminary plan. Interior Landscaping -involves areas exclusive of the perimeter and parking lot areas. o A concrete patio with a flower garden is planned for the northwest side of the property. Parking Lot Landscaping -involves areas adjacent to or within parking lots and access drives. o Areas adjacent to the driveways will be landscaped and the area along the perimeter of the parking lot will be landscaped. The landscaping in the updated plan has not changed from the preliminary plan. Street-right-of-way Landscaping -. intent to soften the impact of land uses along rights-of-way but does not obscure land uses from sight. o As noted, this property abuts. the Willow Street right-of-way that is already landscaped with lawn. There is additional landscaping planned along edge of the property and the right-of-way. Along Granite Street there is grass planned and landscaping between the lawn area and the parking spaces. o During site preparation work, the right-of-way landscaping was damaged. The City requires all damages to the grass strip along the perimeter of the parcel must be graded and reseeded. o The code requires 10-foot minimum of landscaping along property l;riag 4ha# ah"rt e#Ygei rig V;._Cf_ways. Tka p:an dCeB nCt S"r`°~°rt th°~ 1n,_ foot minimum and shows some landscaping on the City right-of-way. Willow Street is a 100-foot right-of-way and Granite Point Street is a 60-foot right-of-way. With the City's grass strip and the landscaping shown in the plan, the proposed landscaping appears to meet the intent of the code. o The landscaping in the updated plan has not changed from the preliminary plan. Landscaping plants include Hoopsii Spruce, Spruce, Red Leaf MayDay, Green Leaf MayDay, Ruby Frost Maple, European Mountain Ash, Ash Leaf Spirea, Lilac, Potentilla, and Dwarf Mugo Pine. Kenai Municipal Code 14.25.045 identifies the objectives for the site plan. The site plan provided in this application meets the objective of the code. The plan shows the location of the building, access to and from the site, parking lot layout, landscaping, snow storage and location for signage. The plan provides 34 standard parking spaces, 2 handicap spaces and a fuel truck parking area. The hangar-portion of the building is 6,129 square feet. The code requires OS-12 (07A8) Comment.doc Page 3 one space for every 1000 square feet of gross floor area for a required 7 spaces. The two-story office portion of the building is 9292 square feet. The code requires one space for every 400 square feet of gross floor area for a required 24 spaces. The cafe is shown as having 36 seats. The code requires 1 space for every 4 seats. Based on the information provided, the development requires 40 parking spaces. Section 14.20.250(b)(2) of the Kenai Municipal Code provides an exception for buildings with multiple uses sharing one parking lot to provide seventy-five percent (75%) of the required spaces. The parking shown meets the code requirements. The parking lot will be paved. The plan shows a dumpster northwest side of the hangar portion of the building. The plan shows the dumpster behind an 8-foot high chain link fence "with visual barrier." The building permit includes a plan for the dumpster screening as required by code. Sign permits are issued as part of the building permit. The Building Official will review proposed signage to insure signage meets both the building code and zoning code for size and location prior to issuing the permit. The site plan shows the hangar is placed approximately 49.8' feet from the lot line on the rear of the lot. The Airport Building Restriction Line (BRL) for this property is 50 feet. There is no variance process for ±his requirement and the hangar must be placed to meet the 50-foot BRL. The plan shows existing security fence that will be removed and new 8' high security fence that will be installed along Granite Point Street. This section of fence will be attached to an existing fence. The location on the site plan shows the fencing in the right-of-way. Mary Bondurant, Airport Manager, must be contacted prior to removing security fencing or adding additional fencing to insure the fence and location meets the airport security requirements. In addition, the City of Kenai Public Works Department must be contacted prior to placement of fencing in the right-of-way. An excavation permit may be required. City Engineer Buildings must be placed outside the Airport ALP designated reGrric4ed areas Drainage and snow storage appear adequate. Access issues have been addressed. Building Official: Aircraft hangars require a minimum 30-foot setback from property lines unless walls are constructed with a 2-hour rating. RECOMMENDATIONS The landscape/site plan for the proposed Arctic Barnabas Ministries multiple-use (hangar/office/cafe) building appears to meet the objectives of KMC 14.25. This site plan is approved with the following requirements: 1. All landscaping as presented in the approved landscaping plan must be installed within one year after issuance of Certificate of Occupancy. 2. One hundred percent (100%) of ground cover of the landscaping beds must be planted and maintained so that there is no exposed soil within three years of the approved plan. 3. The plan shows landscaping into the edge of the Gity's right-of-ways along Granite Point Street and Willow Street. Robert Frates, City of Kenai Parks 08-12 (0748) Comment.doc Page 4 and Recreation Director must approve this landscaping prior to construction. Mr. Frates noted a concern that an irrigation plan be developed to insure that the right-of-way landscaping will be watered and maintained. 4. The building must be placed to meet the 50-foot Airport Building Restriction Line. 5. Prior to removing airport security fence or installing new fencing, Mary Bondurant, Airport Manager must be consulted to insure airport security requirements are met. 6. Prior to installing fencing shown in the right-of-way, or any digging in the City's rights-of-ways, the City of Kenai Public Works Department must be contacted to obtain an excavation permit. 7. Driveway permits must be obtained from the City of Kenai Public Works Department for the access onto Granite Point Street and North Willow Street. 8. The parking lot must be paved within two (2) years of the Certificate of Occupancy. 9. Snow storage must be located on the lot and cannot be placed on required parking spaces or the snow must be removed from the site. No snow may be stored in such a manner that would block visibility for ingress and egress to±he lot. 10. The structure for the dumpster must be constructed of wood or concrete. Gity administration may approve an alternative plan prior to construction. 11. If construction of the project has not started within one year of the approval of the landscaping/site plan, the approval shall (apse unless extended for good cause. Report prepared by: Marilyn K. Kebschull, AICP Planning Administration ATTACHMENTS: 1. Resolution No. PZ08-12 (PZ07-48) 2. Application 3. Landscape/Site Plan r ~~ - - ~. __ ~/ CITY OF KENAI PLANNING AND ZONING COMMISSION RESOLUTION NO. PZ08-I2 (PZ07-48) LANDSCAPE/SITE PLAN PERMIT A RESOLUTION OF THE PLANNING AND ZONING ADMINISTRATION OF THE CITY OF KENAI APPROVING THE ATTACHED LANDSCAPING/SITE PLAN SUBJECT TO THE FOLLOWING CONDITIONS: WHEREAS, the attached Landscaping/Site Plan Review was: • Received by: Marilyn Kebschull, AICP, City Planner • Submitted by: Klauder & Company Architects, Inc. • Submitted for: Arctic Barnabas Ministries • Property Address: 155 North Willow Street • Legal Description: Lot 9A, Block 5, General Aviation Apron Subdivision • Parcel No.: 04324026 WHEREAS, the City of Kenai Planning and Zoning Administration finds this plan provides for orderly and safe development within the City commensurate with protecting the health, safety, and welfare of its citizens, and provides adequate and convenient open spaces, light and air in order to avoid congestion of commercial and industrial areas; and, WHEREAS, the plan appears to provide for landscaping and/or the retention of natural vegetation in conjunction with commercial and industrial development within the City; and, WHEREAS, the purpose of landscaping is to visually enhance the City's appearance and reduce erosion and storm runoff, and the plan appears to meet this criteria. NOW, THEREFORE, BE IT RESOLVED, BY THE PLANNING AND ZONING ADMINISTRATION OF THE CITY OF KENAI THAT THE LANDSCAPING/SITE PLAN IS APPROVED SUBJECT TO THE CONDITIONS ON PAGE TWO. Revieyved and approved: ~ ~~- Date: ~~~ ~ 1~ ~~ PL08-12 (OS-12 (048) Res.doc) Page 2 1. All landscaping as presented in the approved landscaping. plan must be installed within one year after issuance of Certificate of Occupancy. 2. One hundred percent (100%) of ground cover of the landscaping beds must be planted and maintained so that there is no exposed soil within three years of the approved plan. 3. The plan shows landscaping into the edge of the City's right-of-ways along Granite Point Street and Willow Street. Robert Frates, City of Kenai Parks and Recreation Director must approve this landscaping prior to construction. Mr. Frates noted a concern that an irrigation plan be developed to insure that the right-of-way landscaping will be watered and maintained. 4. The building must be placed to meet the 50-foot Airport Building Restriction Line. 5. Prior to removing airport security fence or installing new fencing, Mary Bondurant, Airport Manager must be consulted to insure airport security requirements are met. 6. Prior to installing fencing shown in the right-of-way, or any digging in the City's rights-of-ways, the City of Kenai Public Works Department must be contacted to obtain an excavation permit. 7. Driveway permits must be obtained from the City of Kenai Public Works Department for the access onto Granite Point Street and North Willow Street. 8. The parking lot must be paved within two (2) years of the Certificate of Occupancy. 9. Snow storage must be located on the lot and cannot be placed on required parking spaces or the snow must be removed from the site. No snow may be stored in such a manner that would block visibility for ingress and egress to the lot. 10. The structure for the dumpster must be constructed of wood or concrete. 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