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Home My WebLink About2008-01-08 Beautification SummaryKENAI BEAUT%FICATION COMMITTEE JANUARY 8, 2008 7:00 P.M. CLERK'S AGENDA ROOM YTEM 1: CALL TO ORDER & ROLL CALL ITEM 2: ELECTION OF CHAIR AND VICE CHAIR ITEM 3: AGENDA APPROVAL ITEM 4: APPROVAL OF MEETING SUMMARY -- September 11, 2007 YTEM 5: PERSONS SCHEDULED TO BE HEARD YTEM 6: OLD BUSINESS ITEM 7: NEiN BUSINESS a. Discussion -- Pole Decorations b. Discussion -- Summer Banners c. Discussion -- City-owned Land at Airport Way and Spur Highway d. Discussion -- Beautification Budget e. Discussion -- America in Bloom YTEM 8: REPORTS a. Committee Chair b. Parks & Recreation Director c. Kenai City Council Liaison YTEM 9: QUESTIONS AND COMMENTS ITEM 10: PERSONS NOT SCHEDULED TO BE HEARD ITEM 11: a. City Council Action Agendas of December 5, 19, and 26, 2007. b. Parks & Recreation Commission Meeting Minutes of November 1, 2007. c. America in Bloom d. Landscape/Site Plan - Indcom Properties, LLC ITEM 12: ADJOURNMENT KENAI BEAUTIFYCATION COMMITTEE JANUARY 8, 2®O8 yyy~ p p~?:00 Pppy9M~~. p~ CLERK~~ 9/®NFES~L' NLE R®®M CHAIR HELEN BROWN, PRESIDING MEETING SUMMARY YTEM 1: CALL TO ORDER & ROLL CALL Chair Brown called the meeting to order at approximately 7:05 p.m. Roll was confirmed as follows: Commissioners present: K. Shearer, L. Seymour, P. Baxter, H. Brown Commissioners absent: M. Dimmick, S. Hatch, M. LeFebvre Others present: Parks & Recreation Director R. Frates, Council Member L. Swarner A quorum was present. YTEM 2: ELECT%ON OF CHAIR AND VICE CHAIR MOTION: Commissioner Baxter MOVED to nominate Kay Shearer as chair and Commissioner Seymour SECONDED the motion. There were no objections. SO ORDERED. MOTION: Commissioner Baxter MvVED to nominate Lori Seymour as vice chair and Commissioner Shearer SECONDED the motion. There were no objections. SO ORDERED. ITEM 3: AGENDA APPROVAL Frates noted the following: ADD TO: dtem 7-f. Discussion -- March Meeting Date Item 7-g. Discussion -- Thank You letter to local businesses MOTION: Commissioner Shearer MOVED to approve the agenda with the above additions and Commissioner Baxter SECONDED the motion. There were no objections. SO ORDERED. YTEM 4: APPROVAL OF MEETING SUMMARY -- September 11, 200'7 MoTaoN: Commissioner Shearer MOVED to approve the meeting summary of September 11, 2007 as presented and Commissioner Baxter SECONDED the motion. There were no objections. SO ORDERED. ITEM 5: PERSONS SCHEDULED TO BE HEARD -- None YTEM 6: OLD BUSINESS -- None ITEM 7: NEW BUSINESS 7-a. Discussion -- Pole Decorations Frates presented an update on existing pole decorations. Commissioner comments included: • Suggested more colorful decorations be chosen. • The cost of 54 new decorations would be approximately $22,000. • Suggested a tree for Leif Hansen Memorial Park; noting the cost of an 18 foot tree would be approximately $8500. • The "look" of the current decorations should be updated to include decorations on every pole from Rogers Road to just past the Kenai Visitors Center. MOTION: Commissioner Shearer MOVED to recommend the City purchase new winter pole decorations and a lighted tree for Leif Hansen Memorial Park with specific decorations to be determined at a later date. Commissioner Seymour SECONDED the motion. There were no objections. SO ORDERED. 7-b. Discussion -- Summer Banners Frates reported the Parks &, Recreation Department installs 34 banners each summer along the Kenai Spur Highway, Airport Way and Willow Street; noting the banners are in great shape, but if more were to be added, the budget needed to be discussed; an additional 20 banners would be needed to place a banner on every pole from Rogers Road to just past the Kenai Visitors Center; approximately $1300 would be needed for brackets, $6720 for banners and $1500 for Leif Hansen Memorial Park banners if there was an interest. Commissioner comments included: • They liked the banners and the current theme, and wanted to see additional banners. BEAUTIFICATION COMMISSION MEETING JANUARY 8, 2008 PAGE 2 • Banners should be placed along the Kenai Spur Highway from Rogers Road to just past the Kenai Visitors Center. • Banners would be a good addition to Leif Hansen Memorial Park. MOTION: Commissioner Baxter MOVED to recommend the City spend $9500 to purchase summer banners and brackets for the 2008 summer season for the Kenai Spur Highway and Leif Hansen Memorial Park. Commissioner Shearer SECONDED the motion. There were no objections. SO ORDERED. 7-c. Discussion -- City-owned Land at Airport Nay a_nd Spur Highway Brown explained this property and perhaps others such as off Lawton (old fire training site) would be good locations for an "Art in the Park" project; noting she had a sculpture she created for the 2001: A Fish Odyssey show she would be willing to donate to the city. MOTION: Commissioner Shearer MOVED to recommend the City accept Heien Brown's sculpture to be placed at a location deemed appropriate and other art accepted and placed in a future art park. Commissioner Seymour SECONDED the motion. There were no objections. SO ORDERED. ?-d. Discussion -- Beautification Budget Frates reviewed the draft FY2009 budget and reported the largest impacts would be for winter pole decorations and a used wide-area mower for maintaining the new soccer fields. 7-e. Discussion -- America in Bloom Frates reviewed the information included in the packet and requested the Commission explore the America in Bloom website for information and ideas; suggested the moving of the Old Town cabins with landscaping and working with various interest groups could make an interesting contest idea; and, asked the program be discussed at the next meeting. 7-f. Discussion -- March Meeting Date Commissioner Shearer reported she would be absent at the next meeting (March 11, 2008) and requested a different meeting date. Frates noted he would discuss the following dates with the City Clerk: March 20, 24, 25 or 26, 2008. BEAUTIFICATION COMMISSION MEETING JANUARY 8, 2008 PAGE 3 7-g. Discussion -- Thank You letter to Local Businesses Commissioner Baxter suggested a thank you letter to local businesses for their participation in decorating during the winter. Frates agreed to write a letter on behalf of the commission to be published in the Peninsula Clarion. ITEM 8: REPORTS 8-a. Committee Chair -- None 8-b. Parks & Recxeatxon Director -- Frates noted the department was working on the FY2009 budget and a grant from the Land and Water Conservation Fund for a restroom facility at the new soccer fields. 8-c. Kenai City Council Liaison -- Council Member Swarner noted the Hamburger Helper grant could be another option for monies. ITEM 9: OUESTION5 AND COMMENTS -- None ITEM 10: PERSONS NOT SCHEDULED TO BE HEARD -- None ITEM 11: INFORMATION 11-a. City Council Action Agendas of December 5, 19, and 26, 2007. 11-b. Parks 8v Recreation Commission Meeting Minutes of November 1, 2007. 11-c. America in Bloom 11-d. Landscape j Site Plan - Indcom Properties, LLC ITEM 12: ADJOURNMENT MOT%ON: Commissioner Shearer MOVED to adjourn and Commissioner Baxter SECONDED the motion. There were no objections. SO ORDERED. There being no further business before the Commission, the meeting was adjourned at approximately 9:05 p.m. Meeting summary prepared and submitted by: -~--~- ~ Corene Hall, Deputy City Clerk BEAUTIFICATION COMMISSION MEETING JANUARY 8, 2008 PAGE 4