HomeMy WebLinkAbout2008-10-09 Council on Aging PacketCOUNCIyyLq ON AG%ryNG ME®ETING
®!+T®BER 9y 2®®8
KENAI SENIOR CENTER
7:®® P.M•
AGENDA
%TEM 1: CALL TO ORDER & ROLL CALL
ITEM 2: AGENDA APPROVAL
ITEM 3: APPROVAL OF MEETING SUMMARY -- September 11, 2008
ITEM 4: PERSONS SCHEDULED TO BE HEARD
a. Tonya Whitney, UAA Master's Student
ITEM 5: OLD BUSINESS
a. Discussion -- Area Board of Directors Dinner rescheduled
b. Discussion -- Strategic Planning & Goals
• Accreditation Process through NCOA
• Letter to Legislators
• Grant Process
ITEM 6: NEW BUSINESS
ITEM 7: REPORTS
a. Council on Aging Chair
b. Director
C. C4LtnC:l Liaison
ITEM 8: QUESTIONS & COMMENTS
ITEM 9: PERSONS NOT SCHEDULED TO BE HEARD
ITEM 10: INFORMATION
a. Council Action Agendas of September 17 and October 1, 2008.
ITEM 11
PLEASE CONTACT US TF YOU WILL NOT BE ABLE TO
ATTEND THE MEETING:
CAROL -- 283-8231 OR RACHAEL -- 283-4156
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COUNCIL ON AGYNG MEETYNG
SEPTEMBER 11,2008
KENAY SENIOR CENTER
7:00 P.M.
AGENDA
YTEM 1: CALL TO ORDER 8s ROLL CALL
ITEM 2: AGENDA APPROVAL
ITEM 3: APPROVAL OF MEETYNG SUMMARY -- June l2, 2008
ITEM 4: PERSONS SCHEDULED TO BE HEARD
ITEM 5: OLD BUSYNESS
a. Discussion/Recommendation -- Bylaw Change
ITEM E: NEW BUSYNESS
a. Discussion -- Meal Prices
b. Discussion -- Area Board of Directors Dinner -- October
c. Discussion -- Strategic Planning and Goals
d. Discussion -- Capital Projects 2010
ITEM 7: REPORTS
a. Council on Aging Chair
b. Director
c. Coui~cii Liaison
ITEM 8: QUESTIONS & COMMENTS
ITEM 9: PERSONS NOT SCHEDULED TO BE HEARD
ITEM 10: INFORMATION
a. 'Council Action Agendas of August 20 and September 3, 2008.
ITEM 11: ADJOURNMENT
COUNCIL ON AGING MEETING
SEPTEMBER 11, 2008
KENAI SENIOR CENTER
?:00 P.M.
CHA%R JOANNA HOLLIER, PRESIDING
MEETING SUMMARY
ITEM 1: CALL TO ORDER & ROLL CALL
Chair Hollier called the m~
confirmed as follows:
Council Members present,
Council Members absent:
Others present:
;eting to order at approximately 7:00 p.m. Roll was
J. Hollier, L. Flowers, R. Jurgensen, V. Geller, B.
Osborn, M. Milewski, L. Nelson
E. Jones
Senior Center Director R. Craig, Council Member B
Eldridge
ITEM 2: AGENDA APPROVAL
Craig noted the following changes:
DELETE: 6-a. Meal Prices (postpone until the October meeting)
ADD: 6-a. Revenue
MOTION:
Council Member Flowers MOVED to approve the agenda with the mentioned changes
and Council ivlember Osborn SECONDER the mntnn, There were no ~h;P~+;.,,,~ en
ORDERED.
ITEM 3: APPROVAL OF MEETING SUMMARY -- June 12, 2008
MOT%ON:
Council Member Geller MOVED to approve the meeting summary of June 12, 2008
and Council Member Osborn SECONDED the motion. There were no objections. SO
ORDERED.
ITEM 4: PERSONS SCHEDULED TO BE HEARD -- None
ITEM 5: OLD BUSINESS
5-a. Discussion/Recommendation -- Bylaw Change
MOTION:
Council Member Flowers MOVED to accept the bylaws as changed and Council
Member Osborn SECONDED the motion. There were no objections. SO ORDERED.
ITEM 6: NEW BUSINESS
6-a. Discussion -- Revenue
Director Craig reported the Senior Center received X14,421 more than expected
through the Borough grant and the NTS grant and $600 less than expected from the
United Way.
6-b. Discussion -- Area. Board of Directors Dinner -- October
Craig reported the dinner would be at 5:30 p.m. on October 29th, area Senior Center
board members would be invited, and entertainment or speakers would be provided.
MOTION:
Council Member Geller MOVED the Kenai Senior Center would host the Area Board of
Directors Dinner at 5:30 p.m. on October 29, 2008. Council Member Osborn
SECONDED the motion. There were no objections. SO ORDERED.
6-c. Discussion -- Strategic Planning and Goals
Craig explained the accreditation process through the National Council on Aging,
noting the manual would be purchased to review the process, a reviewer would make a
site visit to help with the process, and Pat Branson from. Kodiak, a member of the
national board, could be the reviewer.
6-d. Discussion -- Capital Projects 2010
Craig reported heated sidewalks could be purchased with a Community Block Grant.
ITEM 7: REPORTS
7-a. Council on Aging Chair -- Hollier reported on the AgeNet priorities.
7-b. Director -- Craig suggested the Council on Aging could write a letter of
support for the AgeNet priorities.
7-c. Council Liaison -- None
ITEM 8: QUESTIONS & COMMENTS -- None
ITEM 9: PERSONS NOT SCHEDULED TO BE HEARD -- None
YTEM 10:
COUNCIL ON AGING MEETING
SEPTEMBER 11, 2008
PAGE 2
10-a. Council Action Agendas of August 20 and September 3, 2008.
ITEM 11: ADJOURNMENT
MOTION:
Council Member Flowers MOVED to adjourn and Council Member Jurgensen
SECONDED the motion. There were no objections. SO ORDERED.
There being no further business before the Council, the meeting was adjourned at
approximately 8:31 p.m.
Meeting summary prepared and submitted by:
Lorene Hall; Deputy City Clerk
COUNCIL ON AGING MEETING
SEPTEMBER 11, 2008
PAGE 3
National Council on Aging on National Senior Center Accreditation
Accreditation is the official recogrvtion that a senior center is meeting its mission at a
national accepted professional level. It is based on compliance with the nine standards of
senior center operations that was developed by the National Institute of Senior Centers
(NISC). This is a section of NCOA.
The nine standards of senior center operations are as follows:
NISC Standard is Purpose:
Principle: A senior center shall have a written statement of its mission consistent with
the senior center philosophy, goals and objectives based on its mission and on the needs
and interests of older adults in its commmunity or service area. There will be a written
action plan that describes how its program will achieve goals and objectives based upon
the Center's mission.
Standard 2: Community:
Principle: A senior center will participate in cooperative commm~ity planning, establish
service delivery arrangements with other community agencies and organizations, and
serve as a focal point in the community. A senior center shall be a source of public
information, community education, advocacy, and opportunities for older adults.
As a community focal point, senior centers act as a resource for the entire community. In
addition to providing services and activities for older adults that reflect the community's
diversity, they link participants with resources offered by other agencies.
Standard 3: Governance:
i=rincinle: Aa senior center shall hg nrganiged to ereatc effective relationships among
participants, staff, governing structure,.and the community in order to achieve its mission
and goals.
Standard 4: Administration and Human Resources:
Principle: A senior center shall have clear administrative and human resources policies
and procedures that contribute to the effective management of its operation. Qualified
personnel-paid and volmzteer-shall staff itcapable of implementing its program.
Standard 5: Program Planning
Principle: A senior center shall provide a broad range of group and individual activities
and services that respond to the needs and interests of older adults, families, and
caregivers in its community or service area
Standard 6: Evaluation:
Principle: A senior center shall have appropriate and adequate arrangements to evaluate
and report on its operation and program.
Principle: A senior center shall practice sound fiscal planning and management,
financial record keeping and reporting.
Standard 8: Records and Reports:
Principle: A senior center shall keep complete records required fo operate, plan, and
review its program. It shall regiilarly prepare and circulate reports to inform its
governing structure, its participants, staff, funders, public officials, and the general public
about all aspects of its operation and program.
Standard 9: Facility
Principle: A senior center shall make use of facilities that promote effective program
and operation and that provide for the health, safety, and comfort of participants, staff,
and community.
There are 150 senior centers in the nation accredited. One of those is the Kodiak. Senior
Center. Kodiak Senior Center has just completed their reaccredidation for another 5
years.
What is the accreditation process?
Accreditation is a two-phase process:
1. Community Self-Assessment: Based on standards of senior center operation with
key questions address by members of Board of Directors, staff, participants,
community stakeholders, etc.
2. Accreditation: Involves compiling supporting documentation related to the
national Senior Center Self-Assessment and National Accreditation Manual, an
on-site review of documentation and the Center by a certified Peer Reviewer, and
a review of the Peer Reviewers' findings and recommendation by the National
Accreditation Board. Cost is based on Senior Center's budget and peer revie3w
expenses.
Can any size Senior Center be accredited?
Yes, this process was tested on eight senior centers ranging from a storefront to a multi-
site organization and worked with all of them.
How much time does it take?
To date, most senior centers that have gone through the process have taken six to 12
months for completion.
When does accreditation expire?
Accreditation is fora five-year period and there is a process for renewing the
accreditation.
Costs Involved:
Senior centers applying for national accreditation are required to purchase The National
Institute of Senior Center's Senior Center Self Assessment and national Accreditation
Manual form NCOA/NISC. The base fee is related directly to the applying
organization's structure and annual operating budget. Applicants for accreditation will be
required to submit ±he most recent audit of their total annual operating budget to validate
the fee for accreditation. It is understood that the operating budget includes all expenses,
overhead, service center costs and personnel and fringe benefits. Upon successful
compilation of the Document Notebook, an invoice will be sent to the senior center.
Peer Review Expenses:
Applicant organizations are required to pay travel, lodging, and per diem for the on-site
peer reviewer. Prior to the site visit, travel, food and lodging expenses are estimated by
the National accreditation coordinator in collaboration with the applicant organization.
Receipts for the actual expenses are submitted by the peer reviewer to the National
Accreditation Coordinator in collaboration with the applicant organization. Receipts for
actual expenses are submitted by the peer reviewer to the National Accreditation
Coordinator, who will forward the information with a request for payment to the
applicant organization. The applicant organization will remit payment to the NISC
Treasurer.
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ACTIONAGENDA
KENAI CITY COUNCIL - REGULAR MEETING
SEPTEMBER 17, 2008
7:00 P_M.
KENAI CITY COUNC%L C BERS
http: / /www.ci.kenai.ak.us
ITEM A: CALL TO ORDER
1. Pledge of Allegiance
2. Roll Call
3. Agenda Approval
4. Consent Agenda
*All items listed with an asterisk (*j are considered to be routine and non-
controversial by the council and will be approved by one motion. There will be no
separate discussion of these items unless a council member so requests, in which case
the item will be removed from the consent agenda and considered in its normal
sequence on the agenda as part of the General Orders.
ITEM B: SCHEDULED PUBLIC COMMENTS (10 minutes)
1. D'Anna Gibson and Brad Nyquist -- KCHS Nordic Ski Team.
ITEM C: UNSCHEDULED PUBLIC COMMENTS (3 minutes)
ITEM D: REPORTS OF KPB ASSEMBLY LEGISLATORS AND COUNCILS
%TEM E: PUBLIC HEARINGS (Testimony limited to 3 minutes per speaker.)
1. PASSED. Ordinance No. 2314-2008 -- Enacting KMC 23.55.080
Providing for Longevity Pay of Two Percent (2%) for Certain Employees in
Step CC in the City of Kenai Salary Schedule.
(Clerk's Note: At the June 4, 2008 council meeting, Ordinance No. 2314-2008 was
postponed to August 6, 2008. At the August 6, 2008 meeting, the ordinance was
postponed to the September 3, 2008 meeting. At the September 3, 2008 meeting, the
ordinance was postponed to September 17, 2008. The motion to approve is active.)
a. Substitute Ordinance No. 2314-2008 -- amending KMC
23.55.020 Providing for the Addition of Steps DD and EE to the
City of Kenai Salary Schedule.
2. PASSED UNANIMOUSLY. Ordinance No. 2343-2008 -- Increasing
Estimated Revenues and Appropriations by ~w25,000 in the Dune
Rehabilitation & Conservafion Capital Project Fund for Dune
Rehabilitation, Signage and Fencing.
3. PASSED UNANIMOUSLY. Ordinance No. 2344-2008 -- Increasing
Estimated Revenues and Appropriations by $25,000 in the Tidal Marsh
Rehabilitation & Conservation Capital Project Fund for Tidal Marsh
Rehabilitafion.
4. 'PASSED UNANIMOUSLY. Ordinance No. 2345-2008 -- Increasing
Estimated Revenues and Appropriations by $25,000 in the Soccer Park
Capital Project Fund for a Soccer Park Maintenance Building.
5. PASSED UNANIMOUSLY. Ordinance No. 2346-2008-- Increasing
Estimated Revenues and Appropriations by $73,030 in the Dune
Rehabilitation & Conservation Capital Project Fund for Construction of
Elevated Walkways and Fencing.
6. Ordinance No. 2347-2008 -- Repealing the Exisfing KMC 1.15.040 and
KMC 1.15.050(c) Regarding Prepazation, Distribution and Publication of
the Agenda and Replacing Them with a New Section KMC 1.15.040
Entitled, Agenda and Paeket -Development-Preparation-Distribution-
Publication-Late Materials.
a. POSTPONED -WORK SEES%ON SCHEDULED FOR 5:30 P.M.,
OCTOBER I5, 2008. Substitute Ordinance No. 2347-2008 --
Repealing the Existing KMC 1.15.040 and KMC 1.15.050(c)
Regarding Preparation, Distribution and Publication of the Agenda
and Replacing Them with a New Section KMC 1.15.040 Entitled,
Agenda and Packet -Development-Preparation-Distribution-
Publication-Late Materials.
7. PASSED UNANIMOUSLY. Ordinance No. 2349.2008 -- Amending the
Kenai Zoning Code at KMC 14.20.180 to Prevent the Same or
5:.. ., ..... `j ...+: az v ar:arc„ ~,...,.,.~ cippucauvnS .vn: c:ig
Considered by the Planning & Zoning Commission More Than Once in
Any Nine Month Period.
8. 'Resolution No. 2008-54 -- Establishing the Lower River Drift Boat Pull-
out as the Highest City of Kenai Priority for Capital Improvement
Funding for Fiscal Year 2009 and 2010.
(Clerk's Note: At the August 20, 2008 council meeting, Resolution No. 2008-54 received
a motion to approve, a motion to amend, and then was tabled to September 1 ~, 2008.
The motions to approve and amend are active.
a. PASSED UNANIMOUSLp Substitute Resolution No. 2008-54 --
Requesting the State of Alaska Establish the Lower Kenai River
Drift Boat Pull-Out Project as a High Priority for State and Federal
Funding.
9. Resolutioa No. 2008-55 -- Supporting the Creation of a U.S.
Department of Peace.
(Clerk's Note: At the September 3, 2008 council meeting, Resolution No. 2008-55 was
postponed with no time certain.)
a. PASSED UNANIMOUSLY. Substitute Resolution No. 2008-55 --
Supporting the Concept of Peace Both in the Worid and Locally.
10. PASSED UNANIMOUSLY. Resolution No. 2008-58 -- Rescinding and
Replacing the City of Kenai Retention Schedule.
ITEM F: MINUTES
1. APPROVED. *Regular Meeting of September 3, 2008.
ITEM G: UNFINISHED BUSINESS
ITEM H: NEW BUSINESS
1. APPROVED. Bills to be Ratified
2. APPROVED. Approval of Purchase Orders Exceeding $15,000
3. INTRODUCED BY CONSENT AGENDA. *Ordinance No. 2350-2008 --
Amending Estimated Revenues and Appropriations by $14,211 in the
Senior Fland for Various Program Services.
4. APPROVED. Approval -- October 7, 2008 City of Kenai General
Election/Elecfion Board Members.
5. APPROVED. Discussion/Approval -- City Manager Contract.
TTFM T. !~ R cCIll /t• A ? TTT. T. n ma
..n.M3.lvv vN/...°T.JIR.I. ,:... .~EgCRao
1. Council on Aging
2. 'Airport Commission
3. Harbor Commission
4. Library Commission
5. Parks & Recreation Commission
6. Planning 8v Zoning Commission
7. Miscellaneous Commissions and Committees
a. Beautification Committee
b. Alaska Municipal League Report
c. Mini-Grant Steering Committee
ITEM J: REPORT OF THE MAYOR
ITEM K: ADMYNISTRATION REPORTS
1. City Manager
2. Attorney
3. City Clerk
%TEM L:
Citizens (five minutes)
Council
%TEM M: PENDING LEGYSLATYON (This item lists legislation which will be
addressed at a later date as noted.)
Reso%utson No. 2008-47 -- Terminating the Project Entitled "Ames Road South LID
Special Assessment District." (Clerk's Note: At the August 6, 2008 council meeting,
Resolution No. 2008-47 was substituted and postponed to September 3, 2008. At the
September 3, 2008 council meeting, Resolution No. 2008-47 was postponed to October
I5, 2008. The motion to approve is active.)
ADDED -- EXECUT%VE SESSION -- Personnel Matter.
ITEM N: ADJOURNMENT
ACTIONAGENDA
KENAI CITY COUNCIL -REGULAR MEETING
OCTOBER 1, 2008
7:00 P.M.
'KENAI CITY COUNCIL CHAMBERS
http: / / www. ci. kenai. ak. u s
Work Session: Water System Improvements -- 5:30 p.m.
ITEM A: CALL TO ORDER
1. Pledge of Allegiance
2. Roll Call
3. Agenda Approval
4. Consent Agenda
*Al1 items listed with an asterisk (*) are considered to be routine and non-
controversial by the council and will be approved by one motion. There will be no
separate discussion of these items unless a council member so requests, in which case
the item will be removed from the consent agenda and considered in its normal
sequence on the agenda as part of the General Orders.
ITEM B: SCHEDULED PUBLIC COMMENTS (10 minutes)
ITEM C: UNSCHEDULED PUBLYC COMMENTS (3 minutes)
YTEM D: REPORTS OF KPB ASSEMBLY LEGISLATORS AND COUNCILS
ITEM E: PUBLYC HEARINGS (Testimony limited to 3 minutes per speaker.)
PASSED UNANIMOUSLY. Ordinance No. 2350-2008 -- Amending
Estimated Revenues and Appropriations by $14,211 in the Senior Fund
for Various Program Services.
2. PASSED UNANIMOUSLY. Resolution No. 2008-59 -- Adopting the City
of Kenai Capital Improvements Plan Priority List for State and Federal
Funding Requests for the Fiscal Year 2010.
ITEM F: MINUTES
APPROVED. *Regular Meeting of September 17, 2008.
ITEM G:
ITEM H: NEW BUSINESS
APPROVED. Bills to be Ratified
AMENDED AND APPROVED. Approval of Purchase Orders Exceeding
$15,000
INTRODUCED. *Ordanance No. 2351-2008 -- Increasing Estimated
Revenues and Appropriations by $6,350 in the General Fund for a
Library Grant.
4. INTRODUCED. *Ordinance No. 2352-2008 -- Establishing
Requirements for the Proper Disposal of Dog Solid Waste (Excrement)
Deposited on Public Property or Private Property Not Owned or Lawfully
Possessed by the Owner or Keeper of the Dog.
5. INTRODUCED. *Ordinance No. 2353-2008 -- Finding that Certain Ciry-
Owned Land, Identified as Fidalgo Commercial Municipal Square Replat,
Third Recording District, Kenai, Alaska, (KPB Parcel No. 043-310-36j, is
Dedicated for the Purpose of City Facilities.
6. INTRODUCED. *Ordinance No. 2354-2008 -- Amending KMC
23.55.080 to Provide that Only Employees Receiving a Rating of
Satisfactory or Better During Their Last Performance Evaluation are
Eligible for Longevity Pay for that Year and Providing that for the
Calendar Year 2008 the Longevity Pay Will be Paid Prior to the end of the
Calendar Year.
7. INTRODUCED. *Ordinanee No. 2355-2008 -- Amending KMC
21.10.110(b) and KMC 21.15.130(b) to Allow the City Council by
Resolution to Authorize a Different Repayment Plan for Reimbursement
of City Constructed Improvements on Leased Property.
INTRODUCED. *Ordinance No. 2356-2008 -- Increasing Estimated
Reveniiee and Apprpr~riatlOn5 by ~1Q !1!1!1 in utile Gel'ier ai Fund Park
Department for Rentals.
APPROVED. Discussion/Approval -- Appointment of Advisory Cemetery
Committee Membership.
ITEM I: COMMISSION/COMMITTEE REPORTS
1. Council on Aging
2. Airport Commission
3. Harbor Commission
4. Library Commission
5. Parks Sv Recreation Commission
6. Planning & Zoning Commission
7. Miscellaneous Commissions and Committees
a. Beautification Committee
b. Alaska Municipal League Report
c. Mini-Grant Steering Committee
ITEM J: REPORT OF THE MAYOR
%TEM K: ADM%NISTRATION REPORTS
1. City Manager
2. Attorney
3. City Clerk
ITEM L: DISCUSSION
1. Citizens (five minutes)
2. Council
ITEM M: PENDING LEGISLATION (This item lists legislation which will be
addressed at a later date as noted.)
Resolution No. 2008-47 -- Terminating the Project Entitled "Ames Road South LID
Special Assessment District." (Clerk's Note: At the August 6, 2008 council meeting,
Resolufion No. 2008-47 was substituted and postponed to September 3, 2008. At the
September 3, 2008 council meeting, Resolution No. 2008-47 was postponed to October
?5, 2008. The motion to approve is aative.f
Ordinance No. 2347-2008 -- Repealing the Existing KMC 1.15.040 and KMC
1.15.050(c) Regarding Preparation, Distribution and Publication of the Agenda and
Replacing Them with a New Section KMC 1.15.040 Entitled, Agenda and Packet -
Development-Preparation-Distribution-Publication-Late Materials.
Substitute Ordinance No. 2347-2008 -- Repealing the Existing KMC 1.15.040 and
KMC 1.15.050(c) Regarding Preparation, Distribution and Publication of the Agenda
and Replacing Them with a New Section KMC 1.15.040 Entitled, Agenda and Packet -
Development-Preparatson-Distribution-Publication-Late Materials.
/Clerk's Note: Ordinance No. 2347-2008 and Substitute Ordinance No. 2347-2008 are
pending: The original Ordinance No. 2347-2008 was introduced at the September 3,
2008 meeting; a motion to move Substitute Ordinance No. 2347-2008 is on the table
from the September 17, 2008 meeting; a motion to postpone (with no time certain) and
schedule a work session on the ordinances followed and was passed; and, a work
session was scheduled for October I5, 2008 in the council chambers, beginning at 5:30
p. m.)
EXECUTIVE SESSION -- None Scheduled
ITEM N: ADJOURNMENT