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Home My WebLink About2008-12-02 Library Commission PacketKENAI LIBRARY COMM%SSIOI KENAI COUNCIL CHAMBERS DECEMBER 2, 2008 ?:00 P.M. AGENDA ITEM 1: CALL TO ORDER 8s ROLL CALL ITEM 2: AGENDA APPROVAL ITEM 3: APPROVAL OF MEETYNG SUMMARY -November 4, 2008 ITEM 4: PERSONS SCHEDULED TO BE HEARD a. Invited Legislators -- State law AS 14.56.355-56 b. ECI/HYER Architects -Proposed Library Expansion ITEM 5: OLD BUSINESS ITEM 6: NEW BUSYNESS a. Discussion -Budget Preview FY 10 ITEM 7: REPORTS a. Director b. Friends of the Library c. City Council Liaison ITEM 8: COMMISSION COMMENTS/QUESTIONS YTEM 9: PERSONS NOT SCHEDULED TO BE HEARD ITEM 10: INFORMATYON a. Kenai City Council Action Agendas of November 5 and 19, 2008. ITEM 11: ADJOURNMENT PLEASE CONTACT US IF YOU WILL NOT BE ABLE TO ATTEND THE MEETING: CAROL -- 283-8231 OR, MARY JO -- 283-4378 Item 3 KENAI LIBRARY COMMISSION KENAI COUNC%L CHAMBERS NOVEMBER 4, 2008 7:00 P.M. AGENDA ITEM 1: CALL TO ORDER & ROLL CALL ITEM 2: AGENDA APPROVAL ITEM 3: APPROVAL OF MEETING SUMMARY -- October 7, 2008 ITEM 4: PERSONS SCHEDULED TO BE HEARD a. Patricia Coffman -- Reconsideration of Materials ITEM 5: OLD BUSYNESS a. Discussion -- Rasmuson Tier II Grant/Fundraising ITEM 6: NEW BUSINESS a. Discussion -- Turning the Page/Advocacy b. Discussion -- Yearly Review of Goals and Objectives ITEM 7: REPORTS a. Director b. Friciid6 of t'fie Library c. City Council Liaison ITEM 8: COMMISSION COMMENTS/QUESTIONS ITEM 9: PERSONS NOT SCHEDULED TO BE HEARD ITEM 10: INFORMATION a. Kenai City Council Action Agendas of October 1 and 15, 2008. ITEM 11: ADJOURNMENT KENAI LIBRARY COMMISSION KENAI COUNCIL CHAMBERS NOVEMBER 4, 2®®8 7:00 P.M. CHAIR EILEEN BRYSON, PRESIDING MEETING SUMMARY ITEM 1: CALL TO ORDER & ROLL CALL Chair Bryson called the meeting to order at approximately 7:02 p.m. Roll was confirmed as follows: Commissioners present: K. Heus, M. Graves, E. Bryson, R. Peters, Commissioners absent: E. DeForest, C. Brenckle, C. Cook Others present: Library Director M. Joiner, Council Member H. Smalley A quorum was present. ITEM 2: AGENDA APPROVAL MOTION: Commissioner Peters MOVED to approve the agenda as presented and Commissioner Heus SECONDED the motion. There were no objections. SO ORDERED. ITEM 3: APPROVAL OF MEETING SUMMARY -- October 7, 2008 MOTION: Commissioner Heus MOVED to approve the meeting summary with the correction Item 3 should read SBl 19 rather than SB19. Commissioner Peters SECONDED the motion. There were no objections. SO ORDERED. ITEM 4: PERSONS SCHEDULED TO BE HEARD 4-a. Patricia Coffman -- Reconsideration of Materials (Deputy City Clerk's Note: Patricia Coffman did not attend the meeting) Joiner explained the process for reconsideration of library material, noting she provided Ms Coffman with a copy of her written recommendation to return the book to the collection and informed her any appeal should first go to the Library Commission and then to the City Manager. ITEM 5: OLD BUSINESS S-a. Discussion -- Rasmuson Tier II Grant/Fundraising Heus reported work was continuing on a brochure, fundraising pins were available for sale in the library, pins would be sold at Safeway, and other fundraising ideas were on hold until Tim Navarre returned in late November. Graves reported on a fundraiser at the high school. ITEM 6: 6-a. Discussion -- Turning the Page/Advocacy Joiner presented the commissioners with a report from the Gates Foundation Workshop she attended with Sal Mattero and Chris Cook, noting the workshop was in conjunction with the Online Opportunity Grant the Library received, and each commissioner received an invitation to take part in a workshop online. 6-b. Discussion -- Yearly Review of Goals and Objectives Bryson suggested the Commissioners review last year's goals and objectives and bring suggestions to a future meeting. ITEM 7: REPORTS 7-a. Director -Joiner reported on the resolution that would award a contract to ECI/HYER for architectural plans for the library expansion, reported on the Story Corps Project, noted Senator Lisa Murkowski presented a story time at the library, and summarized her monthly report. 7-b. Friends of the Library -Heus reported the minutes were sent out on November 3, 2008, reported on the annual raffle, and noted Senator Lisa Murkowski donated a book and attended the raffle. 7-c. City Council Liaison - Smaiiey reviewed the action agenda items included in the packet, noting the Library Expansion was number three on the Capital Improvement Project list, and reported this would be his last meeting as Council Liaison. ITEM 8: COMMISSION COMMENTS/QUESTIONS Bryson, Heus, and Peters thanked Smalley for his service to the Commission. ITEM 9: PERSONS NOT SCHEDULED TO BE HEARD YTEM 10: INFORMATION 10-a. Kenai City Council Action Agendas of October 1 and 15, 2008. ITEM 11: ADJOURNMENT LIBRARY COMMISSION MEETING NOVEMBER 4, 2008 PAGE 2 MOTION: Commissioner Peters MOVED to adjourn and Commissioner Graves SECONDED the motion. There were no objections. SO ORDERED. There being no further business before the Commission, the meeting was adjourned at approximately 8:03 p.m. Meeting summary prepared and submitted by: Corene Hall, Deputy City Clerk LIBRARY COMMISSION MEETING NOVEMBER 4, 2008 PAGE 3 Bill Text 25th Legislature 00 Enrolled SB 119 C1 Relating to grant programs to support libraries. 02 03 0! OS 06 07 C8 09 10 11 12 13 i9 'w5 O1 02 03 04 05 06 is 07 OB 09 10 11 12 1 it 1s 16 17 1H 19 20 21 2L 23 24 25 StR+w ~{Q. * Section 1. AS 14.56.300 is amended to read: Sec. 14.56.300. Library assistance grant program [FUND. There is established in the department a library assistance grant program [FUND;. Frem legislative appropriations [TO THE FUND], the department shall make grants to eligible libraries for public library operations, for interlibrary cooperation, or for regional library services. * Sec. 2. AS 14.56 is amended by adding new sections to article 5 to read: Sec. 14.56.355. Library construction and major expansion matching grant program. (a) There is established ir: the Department of Ccm.-nerce, Community, and Economic Development a matching grant program for library construction. and major expansion. (b) A person in charge of ccnstruction or major expansion of an eligible library may apply tc the department for a matching grant under regulations adopted by the department. {c) Subject to appropr_ation, the department sra11 award not more than 50 percent of i:he total proposed grant: project costs to an eligible applicant. (d) °'.he department shall establish regulations tc .i.mpiement this section ar:d the e_igibilii:y standards under AS 14.56.356. The regulations must include consideration for and establishment of an eligibility priority for an application that submitted by a community that does not have a public library described ir. AS 14.56.356(a)(2). (e) In this section, (1) "department" means the Department of Commerce, Community, and Economic Development; (2) "major expansion" means an expansion of an existi::g library to increase the square footage of the structure by not less than 30 percent. Sec. 14.56.356. Eligibility. {a) 'So be a library eligible for a grant ender AS 14.56.355, a library must be (1) publicly owned ar.d operated by a community; and (2) a public library as described in AS 14.56.900 that is not a public school library. (b) An applicant for a grant under AS 14.56.355 must provide matching funds from (i) the local government entity in an amount not less than 20 percent of the total prcposed grant project costs; and (2) private donors in an amount not less than. the amount remairina of the total proposed grant project costs after the state and :Local contributions are made toward the project. s% 0 m -~~' o o r+ 'Q Q QQQ Q z `<: <: ~~' ~~~~ m ~~ ,-. ,~ ~-. .~ ~ ~ ~ O P -~ u~ .,.; a ~ ~; ~ Q ~~~ ~ v ~.~~ ~~~~~ ~ ~~ ~ ~~ ~~~~~ ~ ~~~~~~~~~~;~~C ~ ~ ~~~ ~ ~ .~ ~ ~ ~~ ~ ~ ~ ~'; ~ ~ ~ ~ .~ a Q ~ ~ ,~ ~ ~ ~ ~ ~ ~ ~~ ~ ~ z ~ z~ z z~ z z~ ~ z~"~ ~ ~~-~ ~' ~ a ~ ~ ~~ ~ ~ ~ a ~' ~ ~ ~~ ~~ ~ ~~ ~ C ~~ ~ ~~ ~ ~ ,2g~ ~~ m ~~ ~ h~ ~ ~ ~~ ~ ~~ ~ ~a ~ ~ 3 g 0 ACTIONAGENDA KENAI CITY COUNCIL -REGULAR MEETING NOVEMBER 5, 2008 7:00 P.M. KENAI CITY COUNCIL CHAMBERS http: / /www.ci.kenai.ak.us ITEM A: CALL TO ORDER 1. Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. Consent Agenda *All items listed with an asterisk (*) are considered to be routine and non- controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a council member so requests, in which case the item will be removed from the consent agenda and considered in its normal sequence on the agenda as part of the General Orders. ITEM B: SCHEDULED PUBLIC COMMENTS (10 minutes) 1. Bi11 Popp, CEO, Anchorage Economic Development Corporation -- Anchorage Prospector (New Online, Interacfive Mapping Program). 2. Tina Herford/Joe Gallagher -- Kenai Peninsula United Way Presentation. ITEM C: UNSCHEDULED PUBLIC COMMENTS (3 minutes) ITEM D: REPORT5 OF KPB ASSEMBLY LEGISLATORS AND COUNCILS ITEM E: PUBLIC HEARINGS (Testimony limited to 3 minutes per speaker.) 1. Resolution No. 2008-47 -- Terminating the Project Entitled "Ames Road South LID Special Assessment District." (Clerk's Note: At the August 6, 2008 council meeting, Resolution No. 2008-47 was substituted and postponed to September 3, 2008. At the September 3, 2008 council meeting, Resolution No. 2008-47 was postponed to October I5, 2008. At the October 15, 2008 council meeting, Resolution No. 2008-48 was postponed to November 5, 2008. The motion to approve Resolution No. 2008-47 is active.) a. SUBSTITUTED AND PASSED UNANIMOUSLY. Substitute Resolution No. 2008-47 -- Directing the Continuation of the Project Entitled "South Ames Road LID" and Designating What Improvements Are to be Included in this Project. 2. PASSED UNANIMOUSLY. Resolution No. 2008-61 -- Awarding the Bid to Saginaw Implement Co., Inc. for a Parks Mower for the Total Amount of $31,200.00. 3. PASSED UNANIMOUSLY. Resolution No. 2008-62 -- Awarding the Bid to Bob's Services, Inc. for a Kenai Municipal Airport Flared-End Runway Plow for the Total Amount of $54,280.00. 4. PASSED UNANIMOUSLY. Resolution No. 2008-63 -- Awarding the Bid to Rainbow Builders, Inc. for Kenai Police Department Flooring Replacement - 2008 for the Total Amount of $47,155.00. 5. PASSED UNANIMOUSLY. Resolution No. 2008-64 -- Adopting an Alternative Allocation Method for the FY09 Shared Fisheries Business Tax Program and Certifying that this Allocation Method Fairly Represents the Distribution of Significant Effects of Fisheries Business Activity in Cook Inlet. 6. PASSED UNANIMOUSLY. Resolution No. 2008-65 -Approving a Contract to ECI/HYER, Inc. for Kenai Community Library Expansion Design Services for the Total Amount of $81,820. YTEM F: MINUTES 1. APPROVED. *Regular Meeting of October 15, 2008. ITEM G: UNFYNISHED BUSINESS ITEM H: NEW BUSYNESS APPROVED. Bills to be Ratified 2. APPROVED. Approval of Purchase Orders Exceeding $15,000 3. INTRODUCED BY CONSENT AGENDA. *Ordanance No. 2357-2008 -- Increasing Estimated Revenues and Appropriations by $48,044 in the Congregate Housing Enterprise Fund for Transfer to the General Fund Pursuant to KMC 7.32.030. 4. INTRODUCED BY CONSENT AGENDA. *Ordanance No. 2358-2008 -- Increasing Estimated Revenues and Appropriations by $4,796 in the General Fund for a Library Grant. INTRODUCED BY CONSENT AGENDA. *Ordinance No. 2359-2008 -- (1) Increasing Estimated Revenues and Appropriations by $576,469.38 in the General Fund Non-Departmental for Transfer to the Visitor Center Heating System Capital Projects Fund; (2) Authorizing a Budget Transfer of $55,000.00 Previously Appropriated in the General Fund Buildings Department to Non-Departmental Transfer to the Visitor Center Heating System Capital Projects Fund; and, (3) Appropriating the Transferred Funds in the Visitor Center Heating System Capital Projects F~xnd for Replacement of the Center's Heating System. 6. APPROVED. Discussion -- Appointments of Commission/Committee Liaisons SCHEDULED FOR 11/I9/2008 AT 5:30 P.M. Discussion -- Schedule Work Session with Corps of Engineers/Bluff Erosion Project Update. ITEM I: COMMISSIONlCOMMITTEE REPORTS 1. Council on Aging 2. Airport Commission 3. Harbor Commission 4. Library Commission 5. Parks 8v Recreation Commission 6. Planning & Zoning Commission 7. Miscellaneous Commissions and Committees a. Beautification Committee b. Alaska Municipal League Report c. Mini-Grant Steering Committee d. Advisory Cemetery Committee e. Kenai Convention & Visitors Bureau ITEM J: REPORT OF THE MAYOR ITEM K: ADMINISTRATION REPORTS City Manager Attorney City Clerk ITEM L: 1. Citizens (five minutes) 2. Council ITEM M: PENDING LEGISLATION (This item Iists legislation which will be addressed at a later date as noted.) Ordinance No. 2347-2008 -- Repealing the Existing KMC 1.15.040 and KMC 1.15.050(c) Regarding Preparation, Distribution and Publication of the Agenda and Replacing Them with a New Section KMC 1.15.040 Entitled, Agenda and Packet - Development-Preparation-Distribution-Publication-Late Materials. Substitute Ordinance No. 2347-2008 -- Repealing the Existing KMC 1.15.040 and KMC 1.15.050(c) Regarding Preparation, Distribution and Publication of the Agenda and Replacing Them with a New Section KMC 1.15.040 Entitled, Agenda and Packet - Development-Preparation-Distribution-Publication-Late Materials. (Clerk's Note: Ordinance No. 2347-2008 and Substitute Ordinance No. 2347-2008 are pending: The original Ordinance No. 2347-2008 was introduced at the September 3, 2008 meeting; a motion to move Substitute Ordinance No. 2347-2008 is on the table from the September 17, 2008 meeting; a motion to postpone (with no time certain) and schedule a work session on the ordinances followed and was passed; and, a work session was scheduled for October I5, 2008 in the council chambers.) -- None Scheduled ITEM N: ACTION AGENDA KENAI CITY COUNCIL -REGULAR MEETING NOVEMBER 19, 2008 7:00 P.M. KENAI CYTY COUNCIL CHAMBERS http: / /www.ci.kenai.ak.us ITEM A: CALL TO ORDER Pledge of Allegiance Roll Call 3. Agenda Approval 4. Consent Agenda *All items listed with an asterisk (*) are considered to be routine and non- controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a council member so requests, in which case the item will be removed from the consent agenda and considered in its normal sequence on the agenda as part of the General Orders. ITEM B: SCHEDULED PUBLIC COMMENTS (10 minutes) 1. Audrey and Sylvia Johnson -- Assisted Living Facility 2. Tina Baldridge, Kenai Chamber of Commerce -- Request for Support/Fireworks Display 3. Tina Herford, Kenai Peninsula United Way -- DVD Presentation ITEM C: UNSCHEDULED PUBLIC COMMENTS (3 minutes) ITEM D: REPORT5 OF KPB ASSEMBLY LEGISLATORS AND COUNCILS ITEM E: PUBLIC HEARINGS (Testimony limited to 3 minutes per speaker.) I. PASSED UNANIMOUSLY. Ordinance No. 2357-2008 -- Increasing Estimated Revenues and Appropriations by $48,044 in the Congregate Housing Enterprise Fund for Transfer to the General Fund Pursuant to KMC 7.32.030. 2. PASSED UNANIMOUSLY. Ordinance No. 2358-2008 -- Increasing Estimated Revenues and Appropriations by $4,796 in the General Fund for a Library Grant. 3. PASSED UNANIMOUSLY. Ordinance No. 2359-2008 -- (1) Increasing Estimated Revenues and Appropriations by ~a576,469.38 in the General Fund Non-Departmental for Transfer to the Visitor Center Heating System Capital Projects Fund; (2) Authorizing a Budget Transfer of $55,000.00 Previously Appropriated in the General Fund Buildings Department to Non-Departmental Transfer to the Visitor Center Heating System Capital Projects Fund; and, (3) Appropriating the Transferred Funds in the Visitor Center Heating System Capital Projects Fund for Replacement of the Center's Heating System. 4. PASSED UNANIMOUSLY. Resolution No. 2008-66 -- Setting the Time and Place for a Public Hearing on the Shamrock Circle Street Improvement Special Assessment District. PASSED UNANIMOUSLY. Resolution No. 2008-6? -- Setting the Time and Place for a Public Hearing on the Thompson Park, Beaver Creek Alaska, Mack, Valhalla Heights, and Sunset Rim Subdivisions Street Improvement Special Assessment District. ITEM F: MINUTES APPROVED. *Regular Meeting of November 5, 2008. ITEM G: ITEM H: 1. APPROVED. Bills to be Ratified 2. APPROVED. Approval of Purchase Orders Exceeding $15,000 3. APPROVED BY CONSENT AGENDA. *Ordinance No. 2360-2008 -- Increasing Estimated Revenues and Appropriations by $2,500 in the General Fund for Police Drug Abuse Resistance Education (DARE) Expenditures. 4. APPROVED BY CONSENT AGENDA. *Ordinance No. 2361-2008 -- Amending the Official Kenai Zoning Map by Rezoning Kenai Peninsula Borough Parcel Number 04701009, the Kenai National Guard Armory (TSNRIIW SEC 6 Seward Meridian KN Commencing at the N1/4 Corner Run S 0 Deg 13 Min E 77.88 Ft Th S 86 Deg 05 Min E 35.09 Ft Along the Southerly ROW of the North Kenai Rd to the POB Th S 0 Deg 13 Min E 683.85 Ft Th N 89 Deg 47 Min E 330 Ft Th NO 0 Deg 1) From Conservation (C) to General Commercial (CG). APPROVED BY CONSENT AGENDA. *Ordinance No. 2362-2008 -- Amending the Official Kenai Zoning Map by Rezoning Tract A, Papa Joe's Subdivision, Chumley Replat From Rural Residential 1 (RR1) to Limited Commercial (LC). 6. APPROVED. Approval -- Council on Aging By-Law Amendments 7. APPROVED. Approval -- Amendments/Kenai City Council Policy for Commission, Committee, Board and Council on Aging Meetings and Work Sessions. 8. APPROVED. Approval -- Council on Aging Letter to Legislators/Support AgeNet 2009 Priorities for Seniors in Alaska. SCHEDULED FOR 12/3/2008 AT 5:30 P.M. Discussson -- Scheduling Work Session/ECI/flyer Presentation -- Library Expansion Project. %TEM I: COMMI55ION/COMMITTEE REPORTS 1. Council on Aging 2. Airport Commission 3. Harbor Commission 4. Library Commission 5. Parks 8v Recreation Commission 6. Planning & Zoning Commission 7. Miscellaneous Commissions and Committees a. Beautification Committee b. Alaska Municipal League Report c. Mini-Grant Steering Committee d. Advisory Cemetery Committee ITEM J: REPORT OF THE MAYOR ITEM K: ADMINISTRATYON REPORTS 1. City Manager 2. Attorney 3. City Clerk ITEM L: 1. Citizens (five minutes 2. Council ITEM M: PENDING LEGISLATION (This item lists legislation which will be addressed at a later date as noted.) Ordinance No. 2347-2008 -- Repealing the Existing KMC 1.15.040 and KMC 1.15.050(c) Regarding Preparation, Distribution and Publication of the Agenda and Replacing Them with a New Section KMC 1.15.040 Entitled, Agenda and Packet - Development-Preparation-Distribution-Publication-Late Materials. Substitute Ordinance No. 2347-2008 -- Repealing the Existing KMC 1.15.040 and KMC 1.15.050(c) Regarding Preparation, Distribution and Publication of the Agenda and Replacing Them with a New Section KMC 1.15.040 Entitled, Agenda and Packet - Development-Preparation-Distribution-Publication-Late Materials. (Clerk's Note: Ordinance No. 2347-2008 and Substitute Ordinance No. 2347-2008 are pending: The original Ordinance No. 2347-2008 was introduced at the September 3, 2008 meeting; a motion to move Substitute Ordinance No. 2347-2008 is on the table from the September 17, 2008 meefihg; a motion to postpone (with no time certain) and schedule a work session on the ordinances followed and was passed; and, a work session was scheduled for October 15, 2008 in the council chambers.) -- None Scheduled ITEM N: ADJOURNMENT