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HomeMy WebLinkAbout2008-10-07 Library Commission PacketKENAI LIBRARY COMMISSIOI KENAI COUNCIL CHAMBERS OCTOBER 7, 2008 7:00 P.M. AGENDA ITEM 1: CALL TO ORDER ~ ROLL CALL YTEM 2: AGENDA APPROVAL STEM 3: APPROVAL OF MEETING SUMMARY -- September 2, 2008 ITEM 4: PERSONS SCHEDULED TO BE HEARD a. Representative Kurt Olson ITEM S: OLD BUSINESS a. Discussion -- Rasmuson Tier II Grantf Fundraising b. Discussion -- Update on Automation System Upgrade c. Discussion -- Invitation to Legislators to a Commission Meeting YTEM 6: NEW BUSINESS a. Discussion -- Challenged Materials b. Discussion -- Holiday Hours ITEM 7: REPORTS a. liirector h. Friends of the Library c. City Council Liaison ITEM 8: COMMISSION COMMENTS/QUESTIONS ITEM 9: PERSONS NOT SCHEDULED TO BE HEARD YTEM 10: a. Kenai City Council Action Agendas of September 3 and 17, 2008. %TEM 11: ADJOURNMENT PLEASE CONTACT US IF YOU WILL NOT BE ABLE TO ATTEND THE MEETING: CAROL -- 283-8231 OR, MARY JO -- 283-4378 Items 3. KENAI LYBRARY COMMISSION KENAI COUNCIL CHAMBERS SEPTEMBER 2, 2008 1:00 P.M. AGENI3A YTEM l: CALL TO ORDER & ROLL CALL ITEM 2: AGENDA APPROVAL ITEM 3: APPROVAL OF MEETING SUMMARY -- August 5, 2008 ITEM 4: PERSONS SCHEDULED TO BE HEARD YTEM 5: OLD BUSYNESS a. Discussion -- Rasmuson Tier II Grant/Fundraising b. Discussion -- Gates Foundation Grant ITEM 6: NEW BUSYNESS a. Discussion/Recommendation -- 2010 Capital Project Requests b. Discussion -- Update/Automation System Upgrade c. Discussion -- Invitation to Legislators/Attend Commission Meeting YTEM ?: REPORTS a. Director b. Friends of the Library c. City Council Liaison ITEM 8: COMMISSION COMMENTSlQUESTIONS ITEM 9: PERSONS NOT SCHEDULED TO BE HEARD ITEM 10: YNFORMATION a. Kenai City Council Action Agendas of August 6 and 20, 2008. ITEM 1 Y: KENAI LIBRARY COMMISSION KENAI COUNCIL CHAMBERS SEPTEMBER 2, 2008 7:00 P. M. CHAIR EILEEN BRY~ON, PRESIDING MEETING SUMMARY ITEM I: CALL TO ORDER & ROLL CALL Chair Bryson called the meeting to order at approximately 7:02 p.m. RoIl was confirmed as follows: Commissioners present: K. Heus, E. DeForest, E. Bryson, R. Peters (arrived at 7:07 p.m.) M. Graves, C. Brenckle, C. Cook Others present:. Library Director M. Joiner, Council Member H. Smalley A quorum was present. ITEM 2: AGENDA APPROVAL MOTION: Commissioner Brenckle MOVED to approve the agenda as presented and Commissioner Cook SECONDED the motion. There were no objections. SO ORDERED. ITEM 3: APPROVAL OF MEETING SUMMARY -- August 5, 2008 MOTION: Commissioner Brenckle MOVED to approve the meeting summary of August 5, 2008 and Commissioner Cook SECONDED the motion. There were no objections. SO ORDERED. %TEM 4: PERSONS SCHEDULED TO BE BEARD ITEM 5: OLD BUSINESS 5-a. Discussion -- Rasmuson Tier II Grant/Fundraising Library Director Joiner reported on the grant applications and fundraising plans to date, noting the City Manager's plan to add a fireplace and sell tiles. Comments included: • A fundraiser was proposed for November and a larger fundraiser perhaps at the Challenger Center. • Draft appeal letters were written, brochures could be created, and the ability to accept credit card donations on a new website. 5-b. Discussion -- Gates Foundation Grant Joiner noted the following: • A condition of the recently received Gates Foundation grant was for her to attend atwo-day workshop. • An invitation was also received for two community representatives to attend the workshop. • The Gates Foundation would pay for all expenses. • After consultation with Mayor Porter, Sal Mattero and Chris Cook would attend. ITEM 6: NEW BUSYNESS 6-a. Discussion/Recommendation -- 2010 Capital Project Requests Joiner reported City Council would hold a work session on the Capital Projects list at 5:00 p.m. on September 17, 2008. MOTION: Commissioner Brenckle MOVED the Library Commission request the Library Expansion project be one of the highest priorities on the City, State and Federal Capital Improvements List for 2010. Commissioner Cook SECONDED the motion. There were no objections. SO ORDERED. 6-b. Discussion -- Update/Automation System Upgrade Joiner reported she had received a quote for a migration from Sirsi Dynix Horizon to Sirsi Dynix Symphony that would save the city approximately $5,000 per year. MOTYO*:: Commissioner Brenckle MOVED to encourage the Director to pursue purchase of software and hardware to implement a time management system either as a capital improvement or a budget item. Commissioner Cook SECONDED the motion. There were no objections. SO ORDERED. 6-c. Discussion -- Invitation to Legislators/Attend Commission Meeting MOTION: Commissioner Brenckle MOVED to request Council Member Smalley to extend an invitation to the Council and the legislators to the December meeting to discuss SB19 as a funding mechanism. Commissioner Cook SECONDED the motion. There were no objections. SO ORDERED. ITEM 7: REPORTS LIBRARY COMMISSION MEETING SEPTEMBER 2, 2008 PAGE 2 T-a. Director -- Joiner reviewed the monthly report and reported on the proposal from Story Corps. 7-b. ,Friends of the Library -- Heus noted all commissioners had received copies of the minutes of the last Friends of the Library meeting. 7-c. City Council Liaison -- Smalley reviewed the action agenda items from the Council meetings on August 6 and 20, 2008. He invited Commissioners to attend a retirement barbecue for Bob Springer on September 3, 2008. ITEM 8: COMMISSION COMMENTS/QUESTIONS Cook -- Noted the Commission needed to be more proactive in the capital campaign. Brenckle -- Agreed with Cook, noting it would be good to include high school students. Peters -- Repeated his recommendation that commissioners attend the Friends of the Library meetings.. Graves -- Agreed «n*_h Cook, noting a dance fundraiser could be sponsored. DeForest ---Would like to see a large kick-off fundraising event. ITEM 9: PERSONS NOT SCHEDULED TO BE HEARD STEM 10: INFORMATION 10-a. Kenai City Council Action Agendas of August 6 and 20, 2008. ITEM 11: ADJOURNMENT MOTION: Commissiorier Brenckle MOVED to adjourn and Commissioner Cook SECONDED the motion. There were no objections. SO ORDERED. There being no further business before the Commission, the meeting was adjourned at approximately 8:20 p.m. Meeting summary prepared and submitted by: Corene Hall, Deputy City Clerk LIBRARY COMMISSION MEETING SEPTEMBER 2, 2008 PAGE. 3 Kenai Community Library web page BOOK SELECTION D~ro i ~f 1 The Library Commission recognizing the pluralistic nature of this community and the varied backgrounds and the needs of the citizens d~ matter of book selection policy that: a. Books and/or other library material selection are and shall be vested in the librarian. Any book and/or library material so selected shall be selected by the Commission. b. Selection of books and/or other library material shall be made on the basis of their value of interest, information, and enlightenment of people of the community. No book and/or library material shall be excluded because of the race, nationality or the political or social view: author. c. This Commission believes that censorship is a purely individual matter and declares that while anyone is free to reject for himself boo{ he does not approve, he cannot exercise this right of censorship to restrict the freedom to read to others. d. This Commission defends the prnciples of the freedom to read and declares that whenever censorship is involved no book andlor libr shall be removed from the library save under the orders of a court or competent jurisdiction. e. This Commission adopts and declares that it will adhere to and support: 1. The Library Bill of Rights, and 2. The Freedom to Read Statement adopted by the American Library Association, both of which are made a part hereof. Gifts will be accepted with provisions as to addition to the collection upon examination of materials. Non-usable gifts will be given the dis is of most value to the library. (Amended during 7-7-99 supplement, 12-1-00 supplement) http://www.kenailibrary.org/Collection_dev~olicy.htm 9/30/2008 Kenai Community Library web page R~caNS)DERATfar~ Page 1 of 2 Library patrons can voice their ob)ections as fo the suitability at partitlolar materials in the collections by filling outa formal form "A Requ~ Review of Library Materials". During thetime of the review challenged materials wIN not be removed from the co0ectinn. Director will roar materla! in its entirety, check tho reviews and recommended bibiiographtes and will present a written recommendation to the City Manag Library Commission. The Library Commission will hear patron appeal if the Director`s recommendation tloes not meet patron's approval KENAI COMMUNITY LIBRARY - A REQUEST FOR REVIEW OF LIBRARY MATERIALS DATE Check one: Book Video TITLE PUBLISHER Review requested by: Representing: Self: Address: DVD CDtape Organization: What is your objection to this material? Please, indicate specific pages, sections or pictures. Is there anything worthwhile about this work? Did you read, hear or see the entire work? If you read a review of this title or heard opinions given by scholars or by literary critics please, list them below: Any additional comments? http://www.kenailibrary.org/Collection dev~olicy.htm 9/30/2008 Tarn !Da ACTIONAGENDA KENAI CITY COUNCIL -REGULAR MEETYNG SEPTEMBER 3, 2008 7:00 P.M. KENAI CITY COUNCIL CHAMBERS http: / Iwww.ci.kenai.ak.us ITEM A: CALL TO ORDER Pledge of Allegiance Roll Call 3. Agenda Approval 4. Consent Agenda *All items listed with an asterisk (*) are considered to be routine and non- controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a council member so requests, in which case the item will be removed from the consent agenda and considered in its normal sequence on the agenda as part of the General Grders. ITEM B: SCHEDULED PUBLIC COMMENTS (10 minutes) 1. Phil Bryson, Wince-Corthell-Bryson -- Kenai River Special Management Area Boundary Research. 2. Peter Micciche, Conoco-Phillips -- Presentation of Naming Fee/Conoco- Phillips Multipurpose Facility. 3. 'Natasha Ala, Kenai Convention 8s Visitors Bureau and Tina Baidridge, Kenai Chamber of Commerce -- 2009 Guide to Kenai Advertising Request ITEM C: UNSCHEDULED PUBLIC COMMENTS (3 minutes) ITEM D: REPORTS OF KPB ASSEMBLY LEGISLATOR5 AND COUNCILS ITEM E: PUBLIC HEARINGS (Testimony limited to 3 minutes per speaker.) 1. POSTPONED TO SEPTEMBER 17, 2008. Ordinance No. 2314-2008 -- Enacting KMC 23.55.080 Providing for Longevity Pay of'ltvo Percent (2%) for Certain Employees in Step CC in the City of Kenai Salary Schedule. (Clerk's Note: Ordinance No. 2314-2008 was postponed on June 4, 2008 to the August 6, 2008. At the August 6, 2008 meeting, it was postponed to the September 3, 2008 meeting. The motion to approve is active.) 2. PASSED UNANIMOUSLY. Ordinance No. 2338-2008 -- Increasing Estimated Revenues and Appropriations by $25,000 in the Dock Improvement Capital Project Fund for Culvert Replacement. 3. PASSED UNANIMOUSLY. Ordinance No. 2339-2008 -- Finding that Certain City-Owned Land, Identified as Tract A-1, Birch Fields Subdivision, Kenai Well Addition, According to Plat No. 2008-30 on File in the Kenai Recording District, Third Recording District, State of Alaska, (KPB Parcel No. 041-030-51), is Dedicated for a Well Site and Other Public Facilifies. °° 4. AMENDED AND PASSED UNANIMOUSLY. Ordinance No. 2340-2008 -- Amending KMC 14.20.200(a) (Accessory Structures) to Allow Accessory Structures No Larger Than Two Hundred (200) Square Feet in the Rear Setback and to Define One (1) Story Height. AMENDED AND PASSED UNANIMOUSLY. Ordinance No. 2341-2008 -- Increasing Estimated Revenues and Appropriations by $198,000 in the Airport Fund and in the Runway Improvement Capital Project Fund for the Design of the Airport Apron Pavement Rehabilitation. PASSED UNANIMOUSLY. Ordinance No. 2342-2008 -- Increasing Estimated Revenues and Appropriations by $65,000 in the Airport Fund and in the Airport Equipment Capital Project Fund for the Purchase of Snow Removal Equipment. 7. Ordinance No. 2348-2008 -- Appropriating Five Thousand Dollars to Provide for Public Information in Support of Ballot Proposition A. INTRODUCED UNANIMOUSLY. Motion for Introduction SECOND READING PASSED UNANIMOUSLY. Motion for Second Reading (Requires a Unanimous Vote) AMENDED AND PASSED UNANIMOUSLY. Motion for Adoption 8. POSTPONED TO OCTOBER 15, 2008. Resolution No. 2008-47 -- Terminating the Project Entitled "Ames Road South LID Special Assessment District." (Clerk's Note: Resolution No. 2008-47 was substituted and subsequently postponed to September 3, 2008. The motion to approve is active.) 9. POSTPONED/NO TIME CERTAIN. Resolution No. 2008-55 -- Supporting the Creation of a U.S. Department of Peace. 10. AMENDED AND PASSED UNANIMOUSLY. Resolution No. 2008-56 -- Removing One Wooden Foam-Filled Tire Floating Dock From the List of Surplus or Obsolete Equipment, Supplies, and Materials. 11. PASSED UNANIMOUSLY. Resolution No. 2008-57 -- Declaring Hurst Brand Extrication Equipment Surplus and Donating It to Bear Creek Fire Service Area. ITEM F: MYNUTES 1. APPROVED. *Regular Meeting of August 20,2008. ITEM Gc UNF%NISHED BUSINESS ITEM H: NEW BUSINESS 1. APPROVED. Bills to be Ratified APPROVED. Approval of Purchase Orders Exceeding $15,000 3. %NTRODUCED BY CONSENT AGENDA. *Ordinance No. 2343-2008 -- Increasing Estimated Revenues and Appropriations by $25,000 in the Dune Rehabilitation 8s Conservation Capital Project Fund for Dune Rehabilitation, Signage and Fencing. 4. INTRODUCED BY CONSENT AGENDA. *Ordinance No. 2344-2008 -- Increasing Estimated Revenues and Appropriations by X25,000 in the Tidal Marsh Rehabilitation Sv Conservation Capital Project Fund for Tidal Marsh Rehabilitation. 5. 'INTRODUCED BY CONSENT AGENDA. *Ordinance No. 2345-2008 -- Increasing Estimated Revenues and Appropriations by $25,000 in the Soccer Park Capital Project Fund for a Soccer Park Maintenance Building. 6. INTRODUCED BY CONSENT AGENDA. *Ordinance No. 2346-2008-- Increasing Estimated Revenues and Appropriations byw73,030 in the Dune Rehabilitation 8v Conservation Capital Project Fund for Construction of Elevated Walkways and Fencing. INTRODUCED BY CONSENT AGENDA. *Ordinance No. 2347-2008 -- Repealing the Existing KMC 1.15.040 and KMC 1.15.050(c) Regarding Preparation, Distribution and Publication of the Agenda and Replacing Them with a New Section KMC 1.15.040 Entitled, Agenda and Packet - Development-Preparation-Distribution-Publication-Late Materials. 8. INTRODUCED BY CONSENT AGENDA. *Ordinance No. 2349-2008 -- Amending the Kenai Zoning Code at KMC 14.20.180 to Prevent the Same or Substantially Similar Variance Permit Applications From Being Considered by the Planning 8v Zoning Commission More Than Once in Any Nine Month Period. 9. APPROVED. Approval -- Amendments to Library Regulations. YTEM I: COMMISSIONOCOMMITTEE REPORTS 1. Council on Aging 2. Airport Commission 3. Harbor Commission 4. 'Library Commission 5. Parks & Recreation Commission 6. Planning Z~ Zoning Commission 7. Miscellaneous Commissions and Committees a. Beautification Committee b. Alaska Municipal League Report c. Mini-Grant Steering Committee ITEM J: REPORT OF THE MAYOR ITEM K: ADMINISTRATION REPORTS City Manager Attorney City Clerk ITEM L: Citizens (five minutes) Council ITEM M: PENDING LEGISLATION (This item lists legislation which will be addressed at a later date as noted.) Resolution No. 2008-54 -- Establishing the Lower River Drift Boat Pull-Out as the Highest City of Kenai Priority for Capital Improvement Funding for Fiscal Year 2009 and 2010. (Clerk's Note: At the August 20, 2008 council meeting, Resolution No. 2008- 54 received a motion to approve, a motion to amend, and then was tabled to September 17, 2008. The motions to approve and amend are active.) EXECUTIVE SESSION -- City Manager Employment Agreement ITEM N: ADJOURNMENT ACTIONAGENDA KENAI C%TY COUNCIL -REGULAR MEET%NG SEPTEMBER 17, 2008 .7:00 P.M. KENAI CITY COUNCIL CHAMBERS http: / /www.ci.kenai.ak.us ITEM A: CALL TO ORDER 1. Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. Consent Agenda *All items listed with an asterisk (*) are considered to be routine and non- controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a council member so requests, in which case the item will be removed from the consent agenda and considered in its normal sequence on the agenda as part of the General Orders. ITEM B: SCHEDULED PUBLIC COMMENTS (10 minutes) 1. D'Anna Gibson and Brad Nyquist -- KCHS Nordic Ski Team. YTEM C: UNSCHEDULED PUBLIC COMMENTS (3 minutes) ITEM D: REPORTS OF KPB ASSEMBLY LEGISLATORS AND COUNCILS ITEM E: PUBLIC HEARINGS (Testimony limited to 3 minutes per speaker.) PASSED. Ordinance No. 2314-2008 -- Enacting KMC 23.55.080 Providing for Longevity Pay of Two Percent (2%) for Certain Employees in Step CC in the City of Kenai Salary Schedule. (Clerk's Note: At the June 4, 2008 council meeting, Ordinance No. 2314-2008 was postponed to August 6, 2008. At the August 6, 2008 meeting, the ordinance was postponed to the September 3, 2008 meeting. At the September 3, 2008 meeting, the ordinance was postponed to September 17, 2008. The motion to approve is active.) a. Substitute Ordinance No. 2314-2008 -- amending KMC 23.55.020 Providing for the Addition of Steps DD and EE to the City of Kenai Salary Schedule. 2. PASSED UNANIMOUSLY. Ordinance No. 2343-2008 -- Increasing Estimated Revenues and Appropriations by $25,000 in .the Dune Rehabilitation 8v Conservation Capital Project Fund for Dune Rehabilitation, Signage and Fencing. PASSED UNANIMOUSLY. Ordinance No. 2344-2008 -- Increasing Estimated Revenues and Appropriations by $25,000 in the Tidal Marsh Rehabilitation 8v Conservation Capital Project Fund for Tidal Marsh Rehabilitation. PASSED UNANIMOUSLY. Ordinance No. 2345-2008 -- Increasing Estimated Revenues and Appropriations by $25,000 in the Soccer Park Capital Project Fund for a Soccer Park Maintenance Building. PASSED UNANIMOUSLY. Ordinance No. 2346-2008-- Increasing Estimated Revenues and Appropriations by $73,030 in the Dune Rehabilitation & Conservation Capital Project Fund for Construction of Elevated Walkways and Fencing. Ordinance No. 234'7-2008 -- Repealing the Existing KMC 1.15.040 and KMC 1.15.050(c) Regarding Preparation, Distribution and Publication of the Agenda and Replacing Them with a New Section KMC 1.15.040 Entitled, Agenda and Packet -Development-Preparation-Distribution- Publication-Late Materials. a. POSTPONED -- WORK SESSION SCHEDULED FOR 5:30 P.M., OCTOBER I5, 2008. Substitute Ordinance No. 2347-2008 -- Repealing the Existing KMC 1.15.040 and KMC 1,15.050(c) Regarding Preparation, Distribution and Publication of the Agenda and Replacing Them with a New Section KMC 1.15.040 Entitled, Agenda and Packet -Development-Preparation-Dastribution- Publication-Late Materials. PASSED UNANIMOUSLY. Ordinance No. 2349-2008 -- Amending the Kenai Zoning Code at KMC 14.20.180 to Prevent the Same or Substantially Similar Variance Permit Applications From Being Considered by the Planning 8v Zoning Commission More Than Once in Any Nine Month Period. 8. 'Resolution No. 2008-54 -- Establishing the Lower River Drift Boat Pull- out as the Highest City of Kenai Priority for Capital Improvement Funding for Fiscal Year 2009 and 2010. (Clerk's Note: At the August 20, 2008 council meeting, Resolution No. 2008-54 received a motion to approve, a motion to amend, and then was tabled to September 17, 2008. The motions to approve and amend are active. a. PASSED UNANIMOUSLY. Substitute Resolution No. 2008-54 -- Requesting the State of Alaska Establish the Lower Kenai River Drift Boat Pull-Out Project as a High Priority for State and Federal Funding. 9. Resolution No. 2008-55 -- Supporting the Creation of a U.S. Department of Peace. (Clerk's Note: At the September 3, 2008 council meeting, Resolution No'.`2008-55 was postponed with no time certain.) a. PASSED UNANIMOUSLY. Substitute Resolution No. 2008-55 -- Supporting the Concept of Peace Both in the World and Locally. 10. PASSED UNANIMOUSLY. Resolution No. 2005-58 -- Rescinding and Replacing the City of Kenai Retention Schedule. ITEM F: MINUTES 1. APPROVED. *Regulaz Meeting of September 3, 2008. ITEM G: UNFYNISHED BUSINESS ITEM H: NEW BUSINESS 1. APPROVED. Bills to be Ratified 2. APPROVED. Approval of Purchase Orders Exceeding $15,000 3. INTRODUCED BY CONSENT AGENDA. *Ordinanoe No. 2350-2008 -- Amending Estimated Revenues and Appropriations by $14,211 in the Senior h~.~nd for Various Program Services. 4. APPROVED. Approval -- October 7, 2008 City of Kenai General Election/Election Board Members. 5. APPROVED. Discussion/Approval -- City Manager Contract. Y'1'EFtYI I: vOlJfii~iISSION/COMiviliiEE RETORTS 1. Council on Aging 2. 'Airport Commission 3. Hazbor Commission 4. Library Commission 5. Parks & Recreation Commission 6. Planning 8v Zoning Commission 7. Miscellaneous Commissions and Committees a. Beautification Committee b. Alaska Municipal League Report c. Mini-Grant Steering Committee ITEM J: REPORT OF THE MAYOR ITEM K: ADMINISTRATION REPORTS 1. City Manager 2. Attorney 3. City Clerk ITEM L: D%SOUSSION 1. Citizens (five minutes) 2. Council ITEM M: PENDING LEGISLATION (This item lists legislation which will be addressed at a later date as noted.) Resolution No. 2008-47 -- Terminating the Project Entitled "Ames Road South LID Special Assessment District." (Clerk's Note: At the August 6, 2008 council meeting, Resolution No. 2008-47 was substituted and postponed to September 3, 2008. At the September 3, 2008 council meeting, Resolution No. 2008-47 was postponed to October 1 S, 2008. The motion to approve is active.) ADDED -- EXECUTIVE SESSION -- Personnel Matter. ITEM N: ADJOURNMENT