HomeMy WebLinkAbout2008-09-02 Library Commission SummaryKENAI LIBRARY COMMISSIOI
KENAI COUNCIL CHAMBERS
SEPTEMBER 2, 2008
7:00 P.M.
AGENDA
ITEM 1: CALL TO ORDER & ROLL CALL
ITEM 2: AGENDA APPROVAL
YTEM 3: APPROVAL OF MEETYNG SUMMARH -- August 5, 2008
ITEM 4: PERSONS SCHEDULED TO BE HEARD
ITEM 5: OLD BUSINESS
a. Discussion -- Rasmuson Tier II Grant/Fundraising
b. Discussion -- Gates Fou:~dation Grant
ITEM 6: NEW BUSINESS
a. Discussion/Recommendation -- 2010 Capital Project Requests
b. Discussion -- Update/Automation System Upgrade
c. Discussion -- Invitation to Legislators/Attend Commission Meeting
ITEM 7: REPORTS
a. Director
h, Friers dS Of the T.;hraz-y
c. City Council Liaison
YTEM 8: COMMISSION COMMENTS/®IIESTI®N$
ITEM 9: PERSONS NOT SCHEDULED TO BE HEARD
YTEM 10: INFORMATYON
a. Kenai City Council Action Agendas of August 6 and 20, 2008.
YTEM 11: ADJOURNMENT
KENAI LYBRARY COMMISSION
KENAI COUNCIL CHAMBERS
SEPTEMBER 2, 2008
7:00 P.M.
CHAIR EILEEN BRYSON, PRESIDI
ITEM 1: CALL TO ORDER & ROLL CALL
Chair Bryson called the meeting to order at approximately 7:02 p.m. Roll was
confirmed as follows:
Commissioners present: K. Heus, E. DeForest, E. Bryson, R. Peters (arrived at 7:0'7
p.m.) M. Graves, C. Brenckle, C. Cook
Others present:. Library Director M. Joiner, Council Member H. Smalley
A quorum was present.
YTEM 2: AGENDA APPROVAL
MOTION:
Commissioner Brenckle MOVED to approve the agenda as presented and
Commissioner Cook SECONDED the motion. There were no objections. SO
ORDERED.
ITEM 3: APPROVAL OF MEETING SUMMARY -- August 5, 2008
MATT(~N:
Commissioner Brenckle MOVED to approve the meeting summary of August 5, 2008
and Commissioner Cook SECONDED the motion. There were no objections. SO
ORDERED.
ITEM 4: PERSONS SCHEDULED TO BE HEARD
ITEM 5: OLD BUSINESS
5-a. Discussion -- Rasmuson Tier II Grant/Fundraising
Library Director Joiner reported on the grant applications and fundraising plans to
date, noting the City Manager's plan to add a fireplace and sell tiles. Comments
included:
• A fundraiser was proposed for November and a larger fundraiser perhaps
at the Challenger Center.
• Draft appeal letters were written, brochures could be created, and the
ability to accept credit card donations on a new website.
5-b. Discussion -- Gates Foundation Grant
Joiner noted the following:
® A condition of the recently received Gates Foundation grant was for her to
attend atwo-day workshop.
• An invitation was also received for two community representatives to
attend the workshop.
The Gates Foundation would pay for all expenses.
• After consultation with Mayor Porter, Sal Mattero and Chris Cook would
attend.
ITEM 6: NEW BUSINESS
6-a. Discussion/Recommendation -- 2010 Capital Project Requests
Joiner reported City Council would hold a work session on the Capital Projects list at
5:00 p.m. on September 17, 2008.
MOTION:
Commissioner Brenckle MOVED the Library Commission request the Library
Expansion project be one of the highest priorities on the City, State and Federal Capital
Improvements List for 2010. Commissioner Cook SECONDED the motion. There were
no objections. SO ORDERED.
6-b. Discussion -- Update/Automation System Upgrade
Joiner reported she had received a quote for a migration from Sirsi Dynix Horizon to
Sirsi Dynix Symphony that would save the city approximately $5,000 per year.
LOTION:
Commissioner Brenckle MOVED to encourage the Director to pursue purchase of
software and hardware to implement a time management system either as a capital
improvement or a budget item. Commissioner Cook SECONDED the motion. There
were no objections. SO ORDERED.
6-e. Discussion -- Invitation to Legislators/Attend Commission Meeting
MOTION:
Commissioner Brenckle MOVED to request Council Member Smalley to extend an
invitation to the Council and the legislators to the December meeting to discuss SB19
as a funding mechanism. Commissioner Cook SECONDED the motion. There were no
objections. SO ORDERED.
ITEM 7: REPORTS
LIBRARY COMMISSION MEETING
SEPTEMBER 2, 2008
PAGE 2
?-a. Director -- Joiner reviewed the monthly report and reported on the
proposal from Story Corps.
7-b. ,Friends of the Library -- Heus noted all commissioners had received
copies of the minutes of the last Friends of the Library meeting.
?-c. City Council Liaison -- Smalley reviewed the action agenda items from
the Council meetings on August 6 and 20, 2008. He invited Commissioners to attend a
retirement barbecue for Bob Springer on September 3, 2008.
ITEM S: COMMISSION COMMENTS/QUESTIONS
Cook -- Noted the Commission needed to be more proactive in the capital campaign.
Brenckle -- Agreed with Cook, noting it would be good to include high school students.
Peters -- Repeated his recommendation that commissioners attend the Friends of the
Library meetings.
Graves -- Agreed with Cook, noting a dance fundraiser could be sponsored.
DeForest -- Would like to see a large kick-off fundraising event.
ITEM 9: PERSONS NOT SCHEDULED TO BE HEARD
ITEM 10: INFORMATION
10-a. Kenai City Council Action Agendas of August 6 and 20, 2008.
ITEM 11: ADJOURNMENT
MOTYON:
Commissiorier Brenckle MOVED to adjourn and Commissioner Cook SECONDED the
motion. There were no objections. SO ORDERED.
There being no further business before the Commission, the meeting was adjourned at
approximately 8:20 p.m.
Meeting summary prepared and submitted by:
`! ~-
Corene Hall, Deputy City Clerk
LIBRARY COMMISSION MEETING
SEPTEMBER 2, 2008
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