HomeMy WebLinkAbout2008-05-06 Library Commission PacketKENAY LIBRARY COMMISSION
KENAI COUNCIL CHAMBERS
MAY 6, 2008
7:00 P.M.
AGENDA
ITEM 1: CALL TO ORDER & ROLL CALL
ITEM 2: AGENDA APPROVAL
ITEM 3: APPROVAL OF MEETING SUMMARY -- April 1, 2008
ITEM 4: PERSONS SCHEDULED TO BE HEARD
ITEM 5: OLD BUSINESS
a. Discussion -- Library Consultant for Fundraising
b. Discussion -- Library Expansion Project
ITEM 6: NEW BUSINES
ITEM 7: REPORTS
a. Director
b. Friends of the Library
c. City Council Liaison
ITEM 8: COMMISSION COMMENTS/QUESTIONS
ITEM 9: PERSONS NOT SCHEDULED TO BE HEARD
YTEM 10: YNFORMATION
a. Kenai City Council Action Agendas of April 2 and 16, 2008.
ITEM 11: ADJOURNMENT
PLEASE CONTACT US IF YOU WILL NOT BE ABLE
TO ATTEND THE MEETING:
CAROL -- 283-8231 OR MARY JO -- 283-4378
~3
KENAI LIBRARY COMMISSOOI
KENAI COUNCIL CHAMBERS
APRYL 1, 2008
7:00 P.M.
AGENDA
ITEM 1: CALL TO ORDER & ROLL CALL
ITEM 2: AGENDA APPROVAL
ITEM 3: APPROVAL OF MEETING 5UMMARY -- March 4, 2008
ITEM 4: PERSONS SCHEDULED TO BE HEARD
ITEM 5: OLD BUSYNESS
a. Discussion -- Library Consultant/Library Expansion
b. Discussion/Update -- Libray Expansion Project
c. Discussion -- Fine Free Week/Peninsula Food Bank
d. Discussion/Update -- FY09 Budget
ITEM 6: NEW BUSINESS
a. Discussion -- Friends of the Library/Commission Representative
b. discussion -- Rasmuson Tier 1 Grant/New Furnishings
ITEM 7: REPORTS
a. 'fir eCtCi"
b. Friends of the Library
c. City Council Liaison
ITEM 8: COMMISSION COMMENTS/(jUESTIONS
ITEM 9: PERSONS NOT SCHEDULED TO BE HEARD
ITEM 10: INFORMATION
a. Kenai City Council Action Agendas of March 5 and March 19, 2008.
b. Updated Library Commission Membership List
ITEM 11: ADJOURNMENT
KENAI LIBRARY COMMISSION
KENAI COUNCIL CHAMBERS
APRIL 1, 2008
9:00 P.M.
CHAIR EILEEN BRYSON, PRESIDING
ITEM 1: CALL TO ORDER & ROLL CALL
Chair Bryson called the
confirmed as follows:
Commissioners present
Commissioners absent:
Others present:
A quorum was present.
meeting to order at approximately 7:01 p.m. Ro11 was
K. Heus, M. Graves, E. Bryson, R. Peters, C. Brenckle,
C. Cook
E. DeForest
Library Director M. Joiner, Council Member H. Smalley
ITEM 2: AGENDA APPROVAL
MOTION:
Commissioner Brenckle MOVED to approve the agenda and Commissioner Cook
SECONDED the motion. There were no objections. SO ORDERED.
ITEM 3: APPROVAL OF MEETING SUMMARY -- March 4, 2008
MOTION:
Commissioner Brenckle MOVED to approve the meeting summary of March 4, 2008
and Commissioner Cook SECONDED the motion. There were no objections. SO
ORDERED.
ITEM 4: PERSONS SCHEDULED TO BE HEARD -- None
ITEM 5: OLD BUSINESS
5-a. Discussion -- Library Consultant/Library Expansion
Joiner noted City Council passed Ordinance 2293-2008 on March 19, 2008 to increase
revenue by $5,000 for a donation to the Friends of the Library to hire a consultant.
Sal Mattero, President of The Friends of the Library -- Reported Ann Myren and
Cecily Stern were hired as consultants; they would be in Kenai on April 12 and 13 to
assist in strategic planning and forming a fundraising plan; and, he estimated the
Friends may be expected to raise approximately $300,000.
5-b. Discussion/Update -- Library Expansion Project
Joiner summarized the Rasmuson Tier 2 grant proposal, noting she had met with
Architect Peter Klauder and Jim Evenson who designed a plan to allow a lot of light.
5-c. Discussion -- Fine Free Week/Peninsula Food Bank
Joiner noted Fine Free Week would be April 14 - 20 during National Library Week and
food would be collected for the Food Bank.
5-d. Discussion/Update -- FY09 Budget
Joiner summarized the personnel part of the library's budget.
ITEM 6: NEW BUSINESS
6-a. Discussion -- Friends of the Library/Commission Representative
Heus noted she had been the Commission's representative at the Friends of the Library
meetings and thought a different perspective would be beneficial. Brenckle suggested
quarterly joint meetings of the Commission and the Friends of the Library.
6-b. Discussion -- Rasmuson Tier 1 Grant/New Furnishings
Joiner noted the library would purchase face out shelving for magazines and
comfortable seating.
ITEM 7: REPORTS
7-a. Director -- Joiner reported on the sessions she attended at the Public
Library Association conference in Minneapolis.
7-b. Friends of the Library -- Heus noted Nedra Evenson wrote a great
history of the library, reported on the annual membership drive, and encouraged
everyone to attend the consultant sessions on April 13.
7-c. City Council Liaison -- Council Member Smalley reviewed the City
Council action agenda included in the packet, noted the KEDS forum on April 17; and,
noted the ordinance for $15,000 for architectural services passed.
ITEM S: COMMISSION COMMENTS/QUESTIONS
Heus asked about the Walmart deadline and the appraised value of the land.
Cook welcomed Graves to the Commission and stated she enjoyed the conference
report.
Brenckle noted her excitement with the beginnings of fundraising.
LIBRARY COMMISSION MEETING
APRIL 1, 2008
PAGE 2
Peters welcomed Graves to the Commission.
Graves noted she was looking forward to working on the Commission.
Bryson thanked the director and the City for the Tier 2 document.
ITEM 9: PERSONS NOT SCHEDULED TO BE HEARD
ITEM 10: INFORMATION
10-a. .Kenai City Council Action Agendas of March 5 and March 1.9, 2008.
10-b. Updated Library Commission Membership List
ITEM 1l: ADJOURNMENT
MOTION:
Commissioner Brenckl_e MO~/ED to adjourn and Commissioner Peters SECONDED the
motion. There were no objections. SO ORDERED.
There being no further business before the Commission, the meeting was adjourned at
approximately 8:33 p.m.
Meeting summary prepared and submitted by:
Corene Hall, Deputy City Clerk
LIBRARY COMMISSION MEETING
APRIL 1, 2008
PAGE 3
KENAI COMMUNITY LIBRARY FUNDRAISING STRATEGIC PLAN
PROJECT NEEDS:
• Americans with Disabilities Act compliance
Accessibility of materials
Increased space for all functional areas
-Larger, distinct spaces for teens' and children's functions that are
acoustically separate
-Periodicals
-Comfortable reading areas
-Collection
-Acoustically separate cell phone area
-Add more-
• Space for meeting rooms and library programs
-Soundproof study spaces for individuals and small groups
-Community meeting area
-Flexible space for programs and performances
• Service oriented technology upgrades
-Self-check out stations
-Online resources
--Public Access Catalogs
-Telecommunications infrastructure and flexible wireless Internet
access
• Increased space for all functional areas
-Identify areas
^ Space for efficient staff operations
• Designated space for Alaska collection
• Merchandising area
• Expanded storage
PROJECT GOALS:
• Create a gathering place for the community that is dynamic, stimulating, and
safe.
Develop a customer service oriented library that welcomes everyone.
Provide spaces that accommodate flexible use to meet varied customer needs.
PROJECT BENEFITS
• Improved opportunities for literacy in reading, languages and technologies to
increase life skills and strengthen the community.
^ Broadened range of community connections.
• Opportunities for intergenerational interactions and family activities.
• Increased knowledge and understanding of arts and culture.
^ Improved access to materials necessary to qualify for today's labor force.
• Ability to accommodate multiple events, programs and activities concurrently.
• Enhanced collaborations between ages and communities.
Page 1 of 6
KENAI COMMUNITY LIBRARY FUNDRAISING STRATEGIC PLAN
Community groups become more successful and better able to achieve their
missions because of the available meeting space.
Community has a safe haven for families and children.
^ Individuals can access library resources for personal fulfillment (armchair
travel, lifelong learning, etc.)
Exposure to diverse cultural events.
Promotion of intellectual pursuits.
OVERALL FUNDRAISING GOAL: To raise $300,000 to $400,000 to
support the expansion of the Kenai Community Library.
GOAL: Define partner roles. (City, Friends, Library Commission and
Library staff).
Objective: Establish lines of communication between the City. Friends, Library
Commission and Library staff.
Action: Schedule a meeting to be attended by the City Manager, Library Director,
President of the FOL, President of the Library Commission and the City
Council's Library Liaison. -Library Director -ASAP
Action: Establish an agreement between partners on how to communicate project
progress and the minimum frequency of those communications. - At the
meeting - By mid-May
Objective: Identify responsibilities of City Manager. Friends. Librarv Commission and
Librarv Director for the fundraising camoaign.
At the above scheduled meeting:
Action: Propose target fundraising goal for City and the FOL.
Action: Agree upon roles for the following activities:
Secure funding for the development of architectural plans -City Manager
Generate a grant application schedule for the project
Clearly define the role of the Library Commission
Form a Building Committee
Designate a spokesperson for the fundraising campaign -Sal
Request Legislative appropriation -City Council/City Manager
Act as hub of connection between all partner groups -Library Director
Action: Draft Memorandum of Understanding between the City, FOL and Library
Commission to formalize roles and responsibilities in the capital project and
related campaign process-
Action: Allocate grant application responsibilities to the City and the FOL --
Page 2 of 6
KENAI COMMUNITY LIBRARY FUNDRAISING STRATEGIC PLAN
GOAL: Determine management structure and costs for fundraising
campaign implementation.
Objective: Provide efficient, cost-effective carnpai n management.
Action: Form a Steering Committee (Members represent Friends -citizens of the
community who have experience in fundraising and diverse connections to the
community -mid-May
Action: Form a Capital Campaign Committee
Action: Form a Publicity Committee -mid-May
Action: Decide how committees will communicate progress to project team
Action: Determine software to be utilized for a donor database
Action: Establish responsibility for maintaining database
Action: Establish responsibility for thanking donors
Action: Determine responsibility for maintaining campaign files (Examples: letters of
support, IRS Letter of Determination, publicity materials, media articles, etc.)
Action: Designate person responsible for monitoring campaign strategic plan -Sal
Action: Designate person responsible for monitoring the local fundraising campaign
plan - Chair of the Fundraising Campaign Committee
Action: Obtain or set aside funds to implement management plan
Objective: Provide responsible financial management of funds raised.
Action: Seek professional financial advice on campaign fund management and
administration
Action: Create volunteer job description for campaign bookkeeper
Action: Enlist qualified volunteer to handle financial accounting for the campaign
Action: Arrange for accountant services for tax returns
Action: Develop process for providing donor receipts for gifts as required by idw
Action: Research Tipping issue
GOAL: Develop a Donor Recognition Plan
Objective: Reco>;nize all donors consistently.
Action: Identify donor categories for recognition (levels).
Action: Identify building components to use for donor recognition -Building
Committee/Architects
Action: Determine method of recognition for each category
Action: Develop plan for publicizing donations: web site, advertisements, etc.
Action: Develop and maintain donor database using db management software
GOAL: Develop a plan to implement a variety of fundraising strategies.
Objective: Identif s~gies. assign tasks and develop timeline.
Page 3 of 6
KENAI COMMUNITY LIBRARY FUNDRAISING STRATEGIC PLAN
Action: Review and complete a one year Local Fundraising Plan including a
calendar-May 31
Action: Develop grant application schedule
Action: Develop Corporate Fundraising Strategic Plan
Action: Complete tactical plan for each strategy, assigning responsibility
Action: Identify and develop publicity for each local fundraising strategy
Action: Schedule and hold a major eventto highlightthe beginning of local
fundraising
Action: Collect contact information for all attendees at every fundraising event
ongoing
Action: Build team for each strategy, assign duties to staff, consultants and/or
volunteers from various stakeholders -continually
Action: Implement plan --ongoing
Action: Evaluate each strategy upon completion -ongoing
Action: Update calendar -quarterly
Action: Celebrate milestones -often
Action: Discuss possibility of establishing an endowment for sustainable
income. - {Future)
GOAL: Develop exciting, understandable and current publicity to inform
the public and donors. -Publicity Committee
Obiective~ Collect proiect information as basis for publicity and grant applications.
Action: Write case statement
Objective Develop proiect IogJbrand to be used on all proiect-related documents.
ACtiOiC Puri fGr deVelopnlent VI pI VfelJt logo - MJAP - Publlly ty l~iGnllllittee
Action: Have logo digitized and made available for all publicity - 2 weeks
after decision on logo
Action: Disseminate digitized logo to project partners for use on publicity-As
soon as available
Objective: Develoo proiect brochure and disseminate
Action: Determine current information to be included -ASAP
Action: Produce brochure -who? - by when?
Objective: Develoa ask packet
Action: Identify components - As local fundraising begins
Action: Determine who will develop it
Action: Produce materials - Prior to approaching local businesses, corporations or
major donors
Action: Prepare "askers" in protocols of asking, familiarize them with materials in
ask packet
Page 4 of 6
KENAI COMMUNITY LIBRARY FUNDRAISING STRATEGIC PLAN
Obiective• Maintain a vibrant project website and link to partner websites
Action: Identify information to include on a website -Publicity Committee
Action: Decide who is responsible to design, update and maintain website, i.e., paid
vs. volunteer in-kind assistance -Nedra ask Jack Castimore -ASAP
Action: Design project website with current information and link to partners' websites
- ongoing
Action: Display logo/brand
Action: Decide on an attention-getting way to recognize donors on the site
Action: Consider establishing secure means to accept donations online
Action: Integrate with other fundraising strategies
Action: Update frequently
Objective: Use media to advertise project progress.
Action: Write regular press releases
Action: Advertise special events as appropriate
Action: Request Library supporters to submit fetters to the editor
Action: Develop public service announcements to air on radio/TV
Action: Maintain a file of media articles
Action: Work with teacher and teens to create film supporting library project
Action: Poston You Tube and/or other appropriate venues
Action: Utilize My Space to promote library project
Objective• Promote the project and announce fundraisers and special events
Action: Develop flyers, posters, etc.
Obiective• Produce newsletters to inform public donors and prospective funders of
project progress.
Action: Send by email
Action: Poston website
Action: Direct mail when appropriate
Action: Distribute at Library
Obiective• Build community awareness of and support for the project.
Action: Identify civic organizations and request opportunities to present
Action: Develop presentation to address target group interests
Action: Present to community groups
Action: Present to prospective funders at site visits or on request
Action: Steering Committee makes regular presentations to update City Council
Page 5 of 6
KENAI COMMUNITY LIBRARY FUNDRAISING STRATEGIC PLAN
GOAL: Document community support for the project and continually
inform the public.
Objective: Create community ownership of the project and demonstrate support to
funders and donors.
Action: Solicit input from public and civic groups to further develop matrix of
community uses for the new facility- Staff and committees --Ongoing
Action: Solicit letters of support from civic and service organizations
Action: Develop press releases about project progress and submit to local media
Action: Collect digital photos atfundraising and Library events to use in publicity
materials
Action: Create a photo release form
Action: Ensure that photo release form is signed by anyone whose picture you want to
use in publicity materials
Page 6 of 6
J
Q.
_Z
Z
LL
U
~ll
i
i
I
~~ ~
_ .
W
~ .
~
~ ~
I
~ ~ i
I
I I
N
I
O
I
'~ N
++
, ~
® ',. s
~ i~ ~ I >
~ I
H
~ ~
I W
.
l
~
~ ~
_
a
47 i
~ i ~~
~
I
~ ',,
1 ~ _'
~ I
~
1 '
~ C
~
i i i ~ ~ LL
0 ~
~ ~ I. I w
~
~ ~ U
0] ' I ~
i 3
I
I
~ a
t
~ n
', ~ ~ j a
I
d
~ m
I E
'
m ,
~ ~,. o
Y I
I i` ' V
~
(~
C
i
l i
I
_
( .
i ~ ~
c
'L
U I
'
a
W
~~ ~ l .
i I
I
U
~ ~ i i d
O ~ ~ i ' ! i
Q , ~ ~I NI M, C' tf7 ''... CO U
J
I
I i i
i
0 ' ',, II ',. I
', ~,
.~.
,
.G '' I ~
~~
r
W
Q
~
Cn
7
Z
N
~
Z
LL
0
0S
O
07 I
i
I
I j
I
I I
I
I I
i ~
~
1
aI''~
d
~
Q',
U
ai
to , ~'
c ,
~
m
~
ci
E
~
~~
G
of
w; ~
a
~ ~
o
..
~
~
Y
Q
I
O
'm ~
~ ~
'
y
F
w
'
~~
B
~ VI
aW~
' to I
I
i
,
w~
~
of
~j
Y
i
~,
rn
m'I
ml,
~I
all
~~
~I,
d ! c
~,
~
~i
.cl
3
~
~
mi
~'
I
i
I
i
L
m
E
~
a
~
O
m
m
d
Y
Z
J
O.
Z_
W
U
47
W
Q
I-
N
( I I
~
~ ~
; I
~ I I
~ I ~ I I I I ~~
~ '~
I II I I
I I ~' I I
~ II I I I i I
~ I
I
I I
O
I
U
F-
I
I
~
~
~ ~ i
~ I ( I
~
~
O
I I I
~ I~
i
I I I
i
I
I ~ I
I
~ I ~
I
i ~ I
i
O I
U
~ i I
~
i
, I 'i I
I i ~
~
I ~ m ,I
I
~~
I
I I
I
'I ~
~ ~ ~ s, c s ~.
m m
m
~ a'.
~ ~ ~ I
~ ,
~
Z
7 i
'I 2 I S i 2 :
~
Y ~
I I ~, ~
I
,.
~
~~
'~
~
~
j I I I
i
I ~,
I
I
I '~ ,
i
j ! ~ ~ ~
~ ~ ~ I
i
~ ~
, ,
I ~
i
I I !
,,
I
I , I ~ I.
I' I I, ,,. ',, , '~, ',,.
i
I
I ~ ~
) III . ~
~ I
I i i
I ~ ~ ~ III
I
I I 1 I ~
I
I ~
~
o
.. I t
I
I I
I
I
I
w _ I I I I I I
I I
~ I (
~ ~ I
~ ~
I " li
~ I
~
'
~
~
~
~ i i ~
~~ ~ I i i i I
I
I I~ i
~~
I ~I i ~
~
I
Q i i i l l I i ~ ~ I( I I ' I, I
O . ! I I I
i
I
l ~ ~
~ ~
,
I I
~~
I
I
I
I
I
~, ~I I ~I I.
fl.
T
~
I i
I I
~ I I
~ I I I~ ~ I ~ ~ ~ ~ l
I I
,.,
I ~ ~ i
~ i N
~-
NI fA l i i N ~
~ ml QI
I I
'i ~
c III i I ~ ~ ~
I i ~ ~ I I ', i i I
~ ~
~ I Ol~ .C
~ I
Y N QI '~
w ~ I I
~ ~
I
{-
Q W
Z~ "~ ~~ ,. N
GI O~ a
I ~'i
~ 2
N W I B
N~ ~ S I
i
m ~ t I - I j
~
~ i
~
~ O_~ L (9 ', N i
~ O ~ ~ C t i ~ ~ ( I
I ~
CA m, -'(DiU S', m 41 S-,, ~ WI I I
I
Z
Q
J
d
U
Z
N
Q
d
2
LL
U
_i,
F°
f!1
0
m
a
c
m
d
W
F-
N
G
C
O
' ~ C
O i ~ ~ ~ ~ C
I
~ ~ ~ ~I
Q
~ Q I I
Z CJ ~~ ~ C '
N D O N G
, C
~
2~
~
C'
N~'
1 N~
U
~ C
~
C O
!
C~ N
~
N
K,
I d ~ ~
0
~ ~ ~i
- ~
O
~~
ml,
NC 21
~
Y' ~~ W~
~I
~
of
~
I
m v
~
'~
QI ~~
of
o :
I
~ T
I i o
o 0 0
.ci
'~
`
~ ~
ml ~~ ^
.~~, ~
yI c
~
Q
~; Qi ~,, o ~ ~ o ~i a ~, ,
~,
m
`m
C,
~
z
Q ~
Z i
p_
4 C' L.
~
N~ ~
~ C
~
C
Ui a.j m U1 U
Z
J
a
C9
Z
N
Z
6L
V
W
N~
I.L.
' ' i
~ ~ I I I i I II
I
II
I
i
I
I
I
I
i i ~ ~~
I
j
~
i
0
i
i ~
I
~ d
w
I I ( 1 l CI ~ I ~
i ~ I I O
~ l
~~ ~ i
~ ~
~
~~ ~ ~
~ ~ ~ ~
~ I
~ O
7
~
~,
i
I
I
I
''
' I i i
i I
I !
~i O
'
', ~ I I I
~ I I ~ '''~
~ ~
_~
~
~ R
~' ~ I
'l
'' '
I
' I ~ II
'
I ~ I
i ' ~ I
~ ~ ',
~
~ I
ar
I I I Q I
.~; !Z
I
'
'..
", ~
~ ~ d,,' N ~''' ~I
I i.. I
I N J
' V
II
I
I
~ i
0
~~ ~I
~ I
I C
~
i I
I
I I
I
~
mI
~ v; z. ~, cn w I ~ ..
I
~
i -
a a a I
I
'. ~
a~, ~. ',
~
I
_
I
`
~ K Ct ,
I ~
~
I I
I
, o
a
I
i
I ~
I
I I NI mi ~ I
I
i
n
I I ~ NI 'v, ~~ l ~ I
o I ~ I o
I ~
> > >
'. m ~ m ~ ' c,
I aril of o o; I ~ ~ ~
~
' ~' D I, OO O ~ I'
~~ i I
'
m i ~ I
' ~' c c c
~ ~
I
w
' ~
N I
Ni OI O O'. ~
~ i ',,
'
~ R
C
' Z~ ;
i ~ C'. C GI !_~
Oi N! N~ N'
~ I
L L L
I
~
C
4f
SZ
i
~ _
i
f-I ~ ~
I >.I f-~ f-~ F I ~ I I i I
i I
~
rT,
~~ ~
~ ~ ~
I ~
~
4 ~ . I !
~ I i mt mi iii ~ m ~
~
I
I W
~
,
I rn~
~ .
~i I I
~ ~ ~i I QI ~~ cI ~~ i~ ~~~ ~
I I
~
~
~ ~
~ m
O
~
U:I ~
>
(6 O
O O
_ O
f6 I
C W :9 LO :O ~
I
i w
E
' U-
B ZI t C
w C G Gi
I I I
~
~ ~
~
I E
I
I ~ O
I Y ~ I ~I d I ~~
I
'~ ~I ~ ~ ~ I U
~ U: ~ I I -
I
I
~,.
~ I
I
~ I I I i I i i II
I I II I ~II I I
~
I i
I I
~
i
I~
i
~
~ '
~
i
I I
~ ~ 1
~
I I I I ! I I
I~
I
i i
1
I
III, ~ ! ~
I I I
~~ ~ w ~' ~ I
I I
~
;
i
I I
I I I c m
I EI ~ I ~
; oI
II
I I I
.a
I ~ I _
I O
I' N I '
I
~~ I I
I G
N
O I
O U -. U m I Q ~~ I d
Sc
I I ~ ~ ~ zI ~~ ~~ o I ~~ oI ~~ i ' II
I
I i I
;
I a
L
~ I
o I
I I i I O~ N s ml ,
~I I
QI ~I E~
ml Y ~' I I j
I I ~
I I 'I o
m
~
mi
mI f
a
of I
; ~~
I ,
I
~ _~ of w w I
zj m. U', v ~
~
ci I I ~ I
j ~
m
I
~ E N
I d I
I
~ ,
I
I (7! c, YII ca
c'
ml
'~I I I I ' I
i
I m
o
i" ~
I .
3
Al
~ I
~ I
.
l,
,
I OI YI Z Y YI Wi ZI I I I ! I Y
l
, 2 f Q
Kenai Community Library
Capital Campaign Planning Workshop
Strengths, Weaknesses, Opportunities and Threats: S.W.O.T
STRENGTHS
• Committed base of voters
• Groups currently using the library (example: Totem Tracers)
.Architectural rendition to jumpstartthe community
• Only place to get See's candy at this end of the peninsula
• Library has continuing Tong-term positive reputation
• Political support from local and state government
• Excellent Alaskana collection (use to promote/leverage giving)
.Strong active Senior population
WEAKNESSES
• Percentage of population that think the "vote" is the end -bond issue is "their" part
• Lack of grantwriting experience and knowledge of funders
• Knowing who the untapped % of population - vdhat organizations are out there that can
be drawn into this
• Relationship of the stakeholders -City, Friends and Commission and the chain of
command within those groups
• Hesitation on the part of people to get involved and step up - lack of committed
individuals -financial as well as time
• Harder to define who among the different communities will benefit from the project -
Nikiski, Soldotna, etc. Broad community is a plus -but relating the benefits to outlying
area patrons is harder
• Reticence on the part of some people to contribute -time and money
m ivcvv uivvu of i the projei.;t tcaiii
OPPORTUNITIES
• Focus on community outreach -the building focus can expand their reach -building is
anchor
• Architectural rendition allows team to go to organizations with a conceptual design -not
just talk
• Enhance library services because of lack of school library services -school districts may
be willing to provide funding
• New building will enhance the city of Kenai -visual enhancement and economically too
• Inform general public about the furniture grant to go along with the plans -show that
project is on its way
• Letter to the editor writing
.Get the three building supply companies to give in-kind donations
• June/July event if Exxon settlement ever comes -put $$ to the library vs. pay taxes
Ann Myren and Cecily Stern
Planning, Grantwriting and Consulting Services
S.W.O.T. - 1
Kenai Community Library
Capital Campaign. Planning Workshop
THREATS
•Soldotna Public Library project
•Sheer size of this project (length of project may take a longtime)
• Timeline to achieve it (too long vs too fast)
• Competition with other groups -Kenai Performance, performing arts and other
competing projects
• Lack of chain of command and internal power plays
• Misconception about libraries in general
• "Sound-Off" forum (speakers/listeners -misinformation)
• Rising costs of construction while campaign is underway
Ann Myren and Cecily Stern
Planning, Grantwriting and Consulting Services
S. W.O.T. - 2
Organizational chart showing lines of authority and communication for the
Kenai Community Library Expansion Project
LIBRARY
COMMISSION
,c
<CITY
MANAGER
r;
~ rLIBRARY
DIRECTOR
f
I
Friends of
Library
Ctoorinn
Committee
Publicity \ ~ Finance
Committee /) Committee
Solid lines are lines of authority and communication
Dashed lines are lines of communication only
Fundraising
Committee
Kenai Community Library
Committee Responsibilities
STEERING COMMITTEE (Base office at library)
• Oversee all FOL fundraising campaign sub-committees
• At least one Steering Committee serves on each sub-committee
^ Keeper of the letters of support, in-kind donation pledges, media articles, etc.
• Coordinator of all administrative documents
• Develop and give presentations
^ Identify components of the Ask packet
• Approves publicity materials and press releases developed by Publicity
Committee
^ Provide updates to stakeholders as appropriate
^ Reports to the FOL Board
• Make a financial commitment
PUBLICITY COMMITTEE
• Flyers
Brochures
^ Website development and administration
^ Newsletter
• Develop materials for media -press releases, radio, etc.
^ Develop support materials for presentations
^ Create components of the Ask packets
• Promotional materials
^ Mailings/special appeals
• Collect media articles and give to Steering Committee
^ Publicize donors
^ Maka a financial pnmmitmant
• Write thank you notes
FINANCE COMMITTEE
• Organize and develop financial management process
^ Do accounting and bookkeeping tasks
• Maintain donor database
• Generate IRS tax receipts for donors
^ Do tax returns
• Recommend investments to the FOL Board
• Notify FOL Board of donations
® Research Tipping issue
EVENTS/FUNDRAISING COMMITTEE
® Implement the Fundraising Plan
Activities
Events
Kenai Community Library
Committee Responsibilities
.Ask
Sale of items
Special appeals -pledge drive
Business and Corporate donations
In-kind pledges
Collect information on donors and participants
AGENDA
KENAY CYTY COUNCIL -REGULAR MEETING
APRIL 2, 2008
7:00 P.M.
KENAI CITY COUNCIL CHAMBERS
http: / /unvw.ci.kenai.ak.us
ITEM A: CALL TO ORDER
1. Pledge of Allegiance
2. Roll CaII
3. Agenda Approval
4. 'Consent Agenda
*All items listed with an asterisk (*j are considered to be routine and non-
controversial by the council and will be approved by one motion. There will be no
separate discussion of these items unless a council member so requests, in which case
the item will be removed from the consent agenda and considered in its normal
sequence on the agenda as part of the General Orders.
ITEM B: SCHEDULED PUBLIC COMMENTS (10 minutes)
Lincoln Weasley -- Caring for the Kenai Project/Saving the Dunes
YTEM C: UNSCHEDULED PUBLIC COMMENTS (3 minutes)
ITEM D: REPORTS OF KPB ASSEMBLY LEGISLATORS AND COUNCILS
ITEM E: PUBLIC HEARINGS (Testimony limited to 3 minutes per speaker.}
~/®y~/-nP4~ 1. . Ordinance No. 2287-2008 -- Amending KMC 14.20.200 (Accessory
q apd S.
" Structures) by 1) Adding a Section Restricting the Use or Storage of
0 Conex-Type Structures in the Central Commercial and Residential Zones
and 2) Requiring Accessory Structures be Built to Match the Primary
Building on the Lot and 3) Providing for Temporary Use of Conex-Type
Structures During Construction Projects and Incorporating the Existing
Requirement that Accessory Structures Over 120-Square Feet Require a
Building Permit.
(Clerk's Note: A motion to adopt Ordinance No. 2287-2008 was offered at the
March 19, 2008 and the ordinance was then postponed. The motion to adopt is
active.)
J~~L~O'a~~ Gf. 2. Ordinance No. 2289-2008 -- Increasing Estimated Revenues and
Appropriations by X22,060 in the General Fund for a Library Grant.
3.
~ Ordinance No. 2290-2008 -- Amending KMC 9.10.010 to Require
~" Garbage Placed Outdoors in Designated "Bear Problem Areas" to be Kept
in Garbage Containers Designated as Bear Resistant by the City of Kenai.
~~~~ ~
4.
Ordinance No. 2291-2008 -- Amending KMC 7.32.030 Entitled,
C~,a~/~l. "Transfers to General Fund," Such That Any Amount Transferred is
Designated for Senior Citizen Programs.
5.
~
~ Ordinance No. 2292-2008 -- Increasing Estimated Revenues and
artment for
D
li
d P
l
"
' ep
ce
o
Fun
Appropriations by $9,000 in the Genera
Alaska Highway Safety Office Program Participation.
m( ~(, 6.
P
l~~ Ordinance No. 2294-2008 -- Increasing Estimated Revenues and
.
_ Appropriations by $31,500 in the Congregate Housing Enterprise Fund
for Transfer to the General Fund Per KMC 7.32.030.
`~/ .. , ,/~ 7. Ordinance No. 2295-2008 -- Increasing Estimated Revenues and
/~;~L~ Appropriations by $35,000 in the General Fund Shop Department for
Operating Supplies.
%
~d ~ 8. Ordinance No. 2296-2008 -- Increasing Estimated Revenues and
t F
d
Ai
h
d
~ rpor
un
e
t
Appropriations by $110,000 in the General Fund an
for Repairs and Maintenance at the Fire Training Center.
~- ~ ~/ ~, 9.
~
`'" Ordinance No. 2297-2008 -- Amending KMC 1.85 (Financial Disclosure
Clerk and City
i Cit
K
h
i
7z~° y
ena
e
ng t
and Conflict of Interest) by Remov
Attorney From the List of "Municipal Officers" in KMC 1.85.070(b)
Required to Report Under the City of Kenai Financial Disclosure and
Conflict of Interest Rules.
~~ w 10. Resolution No. 2008-20 -- Approving Changes to the Kenai Public
~,~oi
~ Utility Regulations to Allow Customers to Suspend Service and to Not
//
~j~el(~G/ ,Require Billing for Water and Sewer Service While Disconnected or
Susnerded.
11.
/, Resolution No. 2008-21 -- Repealing Resolution No. 2007-72, Awarding
~ ~Q~~ a Sole Source Contract to Procomrn Alaska LLC to Equip Radio
Communication Upgrades to the Kenai Public Safety Communications
Center and Awarding a Sole Source Contract to Motorola Inc. in the
Amount Not to Exceed $58,640.00, to Equip the Kenai Public Safety
Communications Center with Radio Communication Upgrades.
12. Resolution No. 2008-22 -- Repealing Resolution No. 2007-73 Awarding
~~ a Sole Source Contract to Procomm Alaska LLC to Equip the Kenai
Emergency Operations Center With Radio Communications Upgrades
and Award a Sole Source Contract to Motorola Inc. in the Amount Not to
Exceed $243,000.00 to Equip the Kenai Emergency Operations Center
With Radio Communications Upgrades.
,!j_~~ ,~- 13.
/TY/
~ Liquor License Renewal -- PROTEST/George 8v Amy Bowen, d/b/a
Li
S
y~~, .
~ quor.
top
One
14. *Liquor License Renewals --
• Alaskalanes, #3209/Recreational Site
• George's Casino Bar, #204/Beverage Dispensary
• Charlotte's #4439/Restaurant/Eating Place -Public Convenience
• Kenai Landing #4355/Beverage Dispensary -Tourism/Seasonal
ITEM F: MINUTES
1. *Regular Meeting of March 5, 2008.
2. *Regular Meeting of March 19, 2008.
ITEM G: UNFINISHED BUSYNESS
ITEM H: NE~1 BUSINESS
~y'/y~d/ 1. Bills to be Ratified
~~~ ~ 2. Approval of Purchase Orders Exceeding $15,000
V 3. *Ordanance No. 2298-2008 -- Increasing Estimated Revenues and
Appropriations by $260,000 in the General Fund to Purchase Airport
Land in the Area of the Public Safety Building.
4. *Ordinance No. 2299-2008 -- Amending KMC 14.20.200(a)(2) to
Increase the Size of Accessory Structures Allowed in Setback Areas From
One Hundred and Twenty (120) Square Feet to Two Hundred (200)
Square Feet With No Side or End of the Accessory Structure Longer than
Sixteen (16) Feet Unless the Building Official Grants a Waiver for Good
Cause, to Define One (1) Story Height, and to Increase the Distance From
the Adjoining Lot.
ITEM I: r=nwrwrlecrOsv[e~e~wr~IITTEE %~~POI~TS
1. Council on Aging
2. Airport Commission
3. Harbor Commission
4. Library Commission
5. Parks & Recreation Commission
6. Planning 8v Zoning Commission
7. Miscellaneous Commissions and Committees
a. Beautification Committee
b. Alaska Municipal League Report
c. Mini-Grant Steering Committee
ITEM J: REPORT OF THE MAYOR
ITEM K: ADMINISTRATION REPORTS
1. City Manager
2. Attorney
3. City Clerk
ITEM L:
L Citizens (five minutes)
2, Council
YTEM M: PENDYNG LEGISLATYON (This item lists legislation which will be
addressed at a Iater date as noted.)
EXECUTYVE SESSION -- None Scheduled
ITEM M: AI3J0 ENT
AGENDA
KENAI CITY COUNCIL -REGULAR MEETING
APRIL 16, 2008
7:00 P.M.
KENAI CITY COUNGIL CHAMBERS
http: / /www.ci.kenai.ak.us
WORK SESSION -- Alaska. Permanent Capital Management/Airport
Permanent Fund Investment Options begins at 6:00 p.m.
YTEM A: CALL TO ORDER
1. Pledge of Allegiance
2. Roll Call
3. Agenda Approval
4. Consent Agenda
*AlI items listed with an asterisk (*) are considered to be routine and non-
controversial by the council and will be approved by one motion. There will be no
separate discussion of these items unless a council member so requests, in which case
the item will be removed from the consent agenda and considered in its normal
sequence on the agenda as part of the General Orders.
ITEM B: SCHEDULED PUBLIC COMMENTS (10 minutes)
Jennifer Beckanann, Executive Director, Central Area Rural Transit
System, Inc. (CARTS) -- Appropriation Request.
ITEM C: UNSCHEDULED PUBLIC COMMENTS (3 minutes)
ITEM D: REPORTS OF KPB ASSEMBLY LEGISLATORS AND COUNCILS
ITEM E: PUBLIC HEARINGS (Testimony limited to 3 minutes per speaker.)
~~9~ GC• I. 'Ordinance No. 2298-2008 -- Increasing Estimated Revenues and
Appropriations by X260,000 in the General Fund to Purchase Airport
Land in the Area of the Public Safety Building.
2. Ordinance No. 2299-2008 -- Amending KMC 14.20.200(a)(2) to Increase
the Size of Accessory Structures Allowed in Setback Areas From One
Hundred and Twenty (120) Square Feet to Two Hundred (200) Square
Feet With No Side or End of the Accessory Structure Longer than Sixteen
(lb) Feet Unless the Building Official Grants a Waiver for Good Cause, to
Define One (1) Story Height, and to Increase the Distance From the
Adjoining Lot.
,/ a. Substitute Ordinance No. 2299-2008 -- Amending KMC
/'~~~ 14.20.200(a)(2) to Increase the Size of Accessory Structures
Allowed in Setback Areas From One Hundred and Twenty (120)
Square Feet to Two Hundred (200) Square Feet With No Side or
End of the Accessory Structure Longer Than Sixteen (16j Feet
Unless the Building Official Grants a Waiver for Good Cause, to
Increase the Distance Frorn the Adjoining Lot, and to Change the
Building Permit Requirement for Residential Accessory Structures
From Over One Hundred 'T`wenty (120) Square Feet to Over Two
Hundred (200) Square Feet.
ITEM F: MINUTES
1. *Regular Meeting of April 2, 2008.
ITEM G: UNFINISHED BUSYNESS
YTEM H: NEW BUSINESS
~pf'J/4G~GoG 1. Bills to be Ratified
~j~Y 2. Approval of Purchase Orders Exceeding $15,000
*Ordinance No. 2300-2008 -- Donating Certain Foreclosed City-Owned
Properties Described as Lots 1 - 5, Block 10, Mommsens Subdivision
Replat of Addn. 1 & 2 (Parcels 039-103-01 Through 039-103-OS), to
Amundsen Educational Center for Construction of Housing.
4. *Ordinance No. 2301-2008 -- Amending KMC 23.50.010(b) by Adding
Two Class Titles to the Employee Classification Plan and Amending KMC
23.55.030(b)(11 to Allo.a uhe Po~uce Chief to be ELgible for Adv~*?ced
Certification Pay.
5. *Ordinance No. 2302-2008 -- Adopting Updated Zoning and Land Use
Maps for the Comprehensive Plan for the City of Kenai.
~~J~~ 6. Approval -- Amendment to Lease -- Lots 13 and 14, Block 1, Cook Inlet
Industrial Air Park/David Schilling and Michael Schilling d/b/a Schilling
Rentals.
~,~pp~1/~ 7. .Approval -- Consent to Sublease/Portion of Lot 1, Block 1, Gusty
~ ~~/ Subdivision -- From Sun Sims to Dwight Davis.
cl~/'~°'~GY ~%~'
8. Discussion -- Scheduling of City Attorney, City Clerk and City Manager
~;/rr 'r~"~%g Evaluations.
""~/ ~L. G p~ Gp/-tiGlG-i/ /~XE'Gl`//i1~ t2.~ILG a' IYIQ-~ 02/ T/~ !~~ oZ0/ oZ6D p
_Ir ~M I: COMMISSION/COMMITTEE REPORTS
1. Council on Aging
2. Airport Commission
3. Harbor Commission
4. Library Commission
5. Parks 8r, Recreation Commission
6. Planning & Zoning Commission
7. Miscellaneous Commissions and Committees
a. Beautification Committee
b. Alaska Municipal League Report
c. Mini-Grant Steering Committee
ITEM J: REPORT OF THE MAYOR
ITEM K: ADMINISTRATION REPORTS
1. City Manager
2. Attorney
3. City Clerk
ITEM L: DISCUSSION
1. Citizens (five minutes)
2. Council
ITEM M: PENDING LEGYSLATYON (This item lists legislation which will be
addressed at a later date as noted.)
Ordinance No. 2287-2008 -- Amending KMC 14.20.200 (Accessory Structures) by 1)
Adding a Section Restricting the Use or Storage of Conex-Type Structures in the
Central Commercial and Residential Zones and 2j Requiring Accessory Structures be
Built to Match the Primary Building on the Lot and 3) Providing for Temporary Use of
Conex-Type Structures During Construction Projects and Incorporating the Existing
Requirement that Accessory Structures Over 120-Square Feet Require a Building
Permit. (Clerk's Note: A motion to adopt Ordinance No. 2287-2008 was offered at the
March 19, 2008 and the ordinance was then postponed. At the 4/2/ 08 council meeting,
the ordinance was sent back to the Planning & Zoning Commission for additional
review/recommendation and postponed until the May 7, 2008 council meeting for
further council consideration. The motion to adopt is active.)
EXECUTIVE SESSION -- None Scheduled
ITEM N: ADJOURNMENT