HomeMy WebLinkAbout2008-03-04 Library Commission PacketKENAI LIBRARY COMMISSIOT
KENAI COUNCYL CHAMBERS
MARCH 4, 2008
7:00 P.M.
AGENDA
ITEM 1: CALL TO ORDER & ROLL CALL
ITEM 2: AGENDA APPROVAL
YTEM 3: APPROVAL OF MEETING SUMMARY -- February 5, 2008
ITEM 4: PERSONS SCHEDULED TO BE HEARD
YTEM 5: OLD BUSYNESS
a. Discussion -- Technology Plan
b. Discussion -- Library Consultant/Friends of the Library
c. Discussion -- Rasmuson Tier 2 Funding Request
ITEM 6: NEW BUSINESS
a. Discussion -- Amnesty during National Library Week/Food Bank
b. Discussion -- CS SB119
c. Discussion -- HB 353 Public Library Internet Filters
d. Discussion -- Gates Grant
ITEM 7: REPORTS
a. Director
b. Friends of the Library
o, City Council Liaison
ITEM 8: COMMISSION COMMENTS/QUESTIONS
ITEM 9: PERSONS NOT SCHEDULED TO BE HEARD
YTEM 10: INFORMATION
a. Kenai City Council Action Agendas dated February 6 and 20, 2008.
b. Memorandum -- Preparation of Commission/Committee Packets
ITEM 11: ADJOURNMENT
PLEASE CONTACT US IF YOU WILL NOT BE
~, ABLE TO ATTEND THE MEETING:
it CAROL -- 283-8231 OR, MARY JO -- 283-4378
I+e.M 3.
KENAI LISRARY coMMISSION
KENAI COUNCIL CHAMBERS
FEBRUARY 5, 2008
7:00 F.M.
AGENDA
ITEM 1: CALL TO ORDER & ROLL CALL
ITEM 2: ELECTION OF CHAIR AND VICE CHAIR
ITEM 3: AGENDA APPROVAL
ITEM 4; APPROVAL OF MEETING SUMMARY
a. December 4, 2007
b. January 8, 2008
ITEM 5: PERSONS SCHEDULED TO BE HEARD
ITEM 6: OLD BUSINESS
a. Discussion -- FY09 Budget
b. Discussion -- Employee Leave of Absence
ITEM 7: NF+.VJ BUSINESS
a. Discussion -- Technology Plan
b. Discussion -- Friends of the Library/Library Consultant
c. Discussion -- Commission Vacancies and Appointments
YTEM 8: REPORTS
a. Director
b. Friends of the Library
c. Gity Council Liaison
ITEM 9: COMMISSION COMMENTS/QUESTIONS
ITEM 10: PERSONS NOT SCHEDULED TO BE HEARD
ITEM 11: YNFORMATION
a. Kenai City Council Action Agendas of January 2 and 16, 2008.
YTEM 12:
KENAI LIBRARY COMMISSION
KENAI COUNCYL CHAMBERS
FEBRUARY S, 2008
7:00 P.M.
CHAIR BOB PETERS, PRESIDING
CHAIR EILEEN BRYSON, PRESIDING
MEET%NG SUMMARY
ITEM 1: CALL TO ORDER & ROLL CALL
Commissioner Peters called the meeting to order at approximately 7:04 p.m. Roll was
confirmed as follows:
Commissioners present: K. Heus, E. DeForest, E. Bryson, R. Peters, C. Brenckle,
C. cook
Commissioners absent: R. Gilman
Others present: Library Director M. Joiner, Council Member H. Smalley
(arrived at 7:22 p.m.)
ITEM 2: ELECTION OF CHAIR AND VYCE CHAIR
MOTION:
Commissioner Heus MOVED to nominate Eileen Bryson as Chair and Commissioner
Brenckle SECONDED the motion. There were no objections. SO ORDERED.
Commissioner Brenckle MOVED to nominate Robert Peters as Vice-chair and
Commissioner Cook SECONDED the motion. There were rio objections. SO
~A11'G:7?FT
Newly elected Eileen Bryson assumed the chair.
ITEM 3: AGENDA APPROVAL
MOTION:
Commissioner Heus MOVED to approve the agenda as submitted and Commissioner
Peters SECONDED the motion. There were no objections. SO ORDERED.
ITEM 4: APPROVAL OF MEETING SUMMARY
4-a. December 4, 2007
4-b. January 8, 2008
MOTION:
Commissioner Peters MOVED to approve the meeting summaries of December 4, 2007
and January S, 2008. Commissioner Brenckle SECONDED the motion. There were no
objections. SO ORDERED.
ITEM 5: PERSONS SCHEDULED TO BE HEARD -- None
ITEM fr: OLD BUSINESS
6-a. Discussion -- FY09 Budget
Joiner reported on personnel requests and described the requests for a new
automation system and supporting hardware.
6-b. Discussion -- Employee Leave of Absence
Joiner reviewed the ordinance regarding employee leave of absence.
ITEM 7: NEW BUSINESS
7-a. Discussion -- Technology Plan
Joiner reviewed the technology plan included in the packet.
7•b. Discussion -- Friends of the Library/Library Consultant
Heus reported City Manager Koch attended a Friends of the Library meeting to discuss
the hiring of a consultant to assist with the capital campaign.
Commissioner comments included:
• Would the City help fund the cost of a consultant?
• The Consultants would be Ann Myren and Cecily Stern of Haines.
• The Friends of the Library support the idea.
MOTION:
Commissioner Cook MOVED to support the cooperative efforts between the City of
Kenai and the Friends of the Library to hire and fund a consultant to assist with the
capital campaign for the library addition. Commissioner Brenckle SECONDED the
motion. There were no objections. SO ORDERED.
?-c. Discussion -- Commission Vacancies and Appointments
Commissioner comments included:
• Is it mandatory the commission has a student member?
• Once an application is submitted and received by the city, how long is it
kept on file and what happens to it?
• Is there a policy regarding replacement?
• Does one reapply for appointment regularly?
LIBRARY COMMISSION MEETING
FEBRUARY 5, 2008
PAGE 2
Council Member Smalley stated a student commissioner is not mandatory and noted
the applications come to the council through the Mayor.. Commissioner Peters read the
regulations regarding absence from meetings, which were included in the packet.
ITEM 8: REPORTS
8-a. Director -- Joiner reviewed the February report and noted she had been
elected president of the Alaska Library Association.
8-b. Friends of the Library -- Heus noted fundraising activities were
discussed at the last meeting.
8-c. City Council Liasson -- Smalley summarized the City Council meetings,
which had occurred since the last Library Commission meeting. Smalley reported he
and Council Member Swarner met with the State Librarian during their recent trip to
Juneau. He reviewed regulations regarding two- and four-stroke motors on the river.
ITEM 9: COMMIES%ON COMMENTS/QUESTIONS
DeForest thanked Smalley for his work for the Commission.
Heus thanked Smalley for the information he passed on' noting the possible availability
of grant funds through the Kresge Foundation.
Peters congratulated Bryson on her election to chair, and thanked the commission for
allowing him to serve as chair for the past year.
Brenekle thanked Peters for his years of service and noted Bryson did a good job of
chairing the meeting.
Cook thanked Smalley for lobbying for the library and thanked the Friends of the
Library for considering hiring a consultant.
Bryson thanked Heus for caring so much about the library.
%TEM 10: PERSONS NOT SCHEDULED TO BE HEARD -- None
ITEM 11: INFORMATION
11-a. Kenai City Council Action Agendas of January 2 and 16, 2008.
ITEM 12: ADJOURNMENT
MOTION:
Commissioner Peters MOVED to adjourn and Commissioner Brenckle SECONDED the
motion. There were no objections. SO ORDERED.
LIBRARY COMMISSION MEETING
FEBRUARY 5, 2008
PAGE 3
There being no further business before the Commission, the meeting was adjourned at
approximately 8:32 p.m.
Meeting summary prepared and submitted by:
Lorene Hall, Deputy City Clerk
LIBRARY COMMISSION MEETING
FEBRUARY 5, 2008
PAGE 4
Z~~M54,
Kenai Community Library
TECHNOLOGY PLAN 2008-2011
Mission Statement:
The mission of the Kenai Community Library is to provide a comfortable and
friendly environment in which the public may:
a. Ha>fe;a reasonable expectation that they wil! leave the building with what
they came for;
b. Relax and read current materials;
c. Receive knowledgeable assistance and answers to questions;
Pursue opportunities for lifelong learning;
Find professionally selected materials in all formats for personal
er performances;
technological resources.
In support of this mission, the library provides individualized assistance,
comrnun#y==outreach, professional expertise, and current technologies for equal
access to facilities, quality services, and materials in a variety of formats.
Justification:
The Kenai Community Library Commission has establish its' goals and objectives
far FY2008. Those relevant to the Technology Plan are shown below:
Goal 1: Make recommendations to the Library and Council to improve library services
and continue to provide quality services to all library users.
• Objective l: Maintain and extend effective library and information
services for users by providing library staff with training and support.
• Objective 2: Increase the public's awareness of the value and use of the
library's resources and services by working closely with the media,
developing relationships with community groups and improving
communication with individual citizens.
• Objective 3: Continue to support programs by providing equipment,
materials, technology and individual help.
Goal 3: The library will provide library users with a modern, clean, safe, accessible, and
inviting facility which encourages learning and leisure reading, provides access to up-to-
date electronic resources and fosters community discourse for all age groups.
• Objective 5: The library will provide and promote classes and workshops
to enable patrons to become familiar with various services and
technologies offered at the library.
Goal 4: Work with the Court and the State Law Librarian on making legal
resources more accessible in the community.
Objective l: Provide public access to legal resources while the courthouse
undergoes renovations.
Goal 7: Make recommendations to the City Council regarding capital and other
improvements to the library.
''• Objective I: Recommend funding towards an updated automation system,
including both software and hardware.
status:
Community'Likrrary offers 22 public access computers and 9 staff
iters running on either Windows 2t70Ci or Windows XP operating systems.
are three black and white networked printers (one serves all public
ters), one laptop for staff use, a color inkjet printer attached to one of the
ace~ss computers, 2 color printers for the word processing computers, one
kjet printer and one color laser printer for staff use.
All computers have the USB ports enabled for patrons to use their memory sticks
or cameras.
r,' HII computers have Inl@1f1dL dccesS via UJL aiiu uic wca~ area i~BiJJvr r. ~auivuyn
2 children's computers and 2 word processing computers do not offer that
service in public access mode). The Ethernet local area network consists of DSL
modem and router, 3 hubs and 1 switch and a PIX firewall.
The Library offers a wireless Internet connection with two access points in order
to cover the entire building.
The Library has 4 servers - including a domain server, acontent/web site server
and Horizon server for the Integrated Library System from SirsiDynix.
Horizon, the Library's online catalog is available to patrons via the Internet where
they can search for or renew library materials.
GOAL 1 -IMPROVE LIBRARY USERS' ACCESS TO IhIFORMAT10Pl
Objective: Explore funding to upgrade automation system
FY 2008-2009
Evaluate options for automation to include commercial products as well as Open
Source software solutions.
Obtain funding for upgrade.
Consider ramifications and mechanics of transferring records.
Create a plan for staff and user education regarding new system.
FY 2009.2b11f
Add modules fo automation system and/or continue evaluation of product
towards eventual change.
Consider'enhancements that would include self-checkout for library users and
~ha ability for ,users to place ILLs without using a staff member as intermediary.
FY 240-2011
Add modules to automation system and/or continue evaluation of product
towards eventual change.
Enhance use of electronic reference sources.
Add the SLED (Alaska Statewide Databases) toolbar to all public access
computers
Develop a plan to Create awareness of library databases.
Redesign the Library's web pages to serve the needs and interests of the Kenai
Peninsula residents.
Review Internet use policy and procedures. .
FY 2009-2010
Improve the job preparedness of residents through the use of public library
reference tools and library programs.
Design online guides for library users.
Continue to evaluate the use of online products and add to them or replace them
with the most useful resources for the community.
FY 2010-2011
Continue to catalog appropriate web-based state and federal documents with
their URLs.
Objective: Improve electronic infrastructure -hardware and software
FY 2008-2009
Budget for updating hardware and software.
Replace computers on a rotating maintenance schedule.
Replace one server.
Replace computers in children's area with more child-friendly equipment.
Prepare a technology disaster plan.
Purchase ahand-held device for collection inventory and 'in the stacks' checkout.
Upgrade connection speed to the Internet that is physically and economically
feasible.
Rdd a fpreg€a-..language dedicated computer evorkstation.
Add another word processing only station.
Con>rriue to upgrade software and operating system to maintain uniformity.
Continue upgrading antivirus software.
,;continue upgrading anti-spyware and anti-popup software. Update OCLC
searching, catakogng and ILL software as available.
Evaluate and update collection of software available for children.
Budget far `updating hardware and software.
Continue to replace computers on the maintenance schedule.
E=~ialuate software for usability and appropriateness. Continue and/or add titles as
n~cossary.
Replace public access networked printer.
Update OCLC searching, cataloging and ILL software as available.
~pnsirler piirrhasing ngw server nperating system,
Upgrade connection speed to the Internet that is physically and economically
feasible.
FY 2010-2011
Budget for updating hardware and software.
Continue to replace computers on the maintenance schedule.
Replace PIX firewall, printers, hubs and switches as necessary.
Upgrade connection speed to the Internet that is physically and economically
feasible.
GOAL 2 -IMPROVE AND EXPAND RELEVANCE OF HARDWARE AND
SOFTWARE TO OUR USERS
Objective: To make Library patrons and staff feel competent and proficient
in the use of electronic resources
FY 2008-2009
Continue to aid and instruct citizens in the use of online application materials, for
example Alaska pfd and IRS forms.
Require staff to complete online courses available through OCLC training, Web
Junction, the Alaska State Library and any other appropriate source to keep skills
in `train the trainer' courses in order to develop relevant customer
of programs involving technology instruction.
Continue to mainfaih the library web page asa portal to the online catalog and as
a resource for the community.
Go~ripleYely restructure and revamp the library web page for maximum usability.
1?rouide a place for proctoring online tests to enhance lifelong learning
onooitunities.
Aid ~ttizens in access to government materials in digital only format.
Continue to aid and instruct citizens in the use of online application materials, for
example Alaska pfd and IRS forms.
Train staff in web based tutorial creation.
Create in-house fi atnrialS and promote uca of nnlone reS4ur~eS.
FY 2010-2011
Continue to aid and instruct citizens in the use of online application materials, for
example Alaska pfd and IRS forms.
Stay current in new and emerging technologies..
Train staff and public on content-rich emerged technologies.
BU®GET
The proposed library annual budgets for the years covered in the plan will include
funding for the undiscounted amount of services funded by the Schools and
Libraries Program of the Universal Service Fund.
EVALUATION PROCESS
This Technology Plan was reviewed and approved by the Kenai City Manager
and the Library Commission and will be evaluated each year.
Based onatiie.community needs and requirements the library staff wili investigate
and implement new, available technologies and equipment. Based on actual
reso~irces available this plan will be adjusted as needed.
Patrons who participate
forms.
Tne Library keeps a io
outside `of the building.
_.
in training sessions will be asked to fill out evaluation
I of computer use of the library catalog both inside and
Web page use is also tracked.
I+er~Sh•
~a~~~~ ~~~~lLTENC~ ~~D f~jlP~TRB"~@~f~ EFt'ml6~~
T0: Kathy Heus, President and
Members of the Friends of the Kenai Community Library
RE: Proposed consulting services for Kenai Community Library Project
DATE: December 5, 2007
Dear Kathy and Members of the Friends of the Library,
First, we'd like to congratulate ail of you on the successful bond issue for the library expansion. That is a
wonderful accomplishment and will provide an excellent foundation for your capital campaign. Your pro-
jectteam is to be commended orr the work they undertook to shepherd the bond issue to success.
Thank you for the email inquiring about consulting services. I'm honored that Mary Jo suggested me as a
possible consultant for your project. My partner Cecily Stern and I (resumes attached) are both strong
library advocates and enjoy working with others who share adeep-seated belief in the value of libraries.
We believe that consulting services should be tailored to address the client's needs since each client has
a unique vision, project, community, and team. Therefore, the services we provide each client are devel-
oped to address their individual needs. We will work with your project team to address your next steps
based on the current stage of development of the library expansion project. Our goal is to help your organi-
zation succeed in bringing a sustainable project to fruition.
Project planning is an intentional organizational process. A visionary plan has along-term view and ad-
dresses sustainability. It has. bold, innovative aspirations and includes clear benefits for individuals,
groups and the community as a whole. As a start to the planning process, we initiate a dialogue between
stakeholders as they create a vision and develop a course of action. The plan is unique to the organization
and sets out strategic action steps. Project goals are clearly stated so that supporters can inform others
about them in positive terms, and can show how the project will make a difference in people's lives.
Planning a capital campaign includes setting a campaign goal, developing fundraising strategies appropri-
ate to the organization and its community, and outlining tactics to engage a broad base of support.
Attached is a draft proposal for a contract and scope of work that we believe meets the needs of the Ke-
nai Community Library project based on the information Kathy gave us on the current status. We are sug-
gesting workshops on planning for a capital project and its fundraising campaign. Our workshops are de-
signed to inform and inspire. They help participants gain information on a topic antl develop the skills
needed to put that information to use. We share best practices, experience and techniques in order to
enhance each participant's ability to bean active, confident contributor to the project.
We hope you will find that our proposal meets your needs. Please feel free to contact us if you have any
questions or suggested modifications to our proposed scope of work. Should you decide to contract with
us for our services, you'll need to decide on the dates for the workshops. Kathy mentioned that January or
February would be the most likely time to hold the sessions. We would recommend that this decision be
made as soon as possible so that your project team can mark their calendars to reserve the dates..lt
would also allow us to give your group a place in our work schedule and to begin work for the workshops]
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Ann Myren & Cecily Stern
Planning, Consulting and Grantwriting Services
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PROFESSIONAL SERVICES AGREEMENT
Purpose
The purpose of this agreement is to provide strategic capital project and fundraising planning
workshops and consulting services as requested by the Friends of the Kenai Community Library to
contribute to the Kenai Community Library capital campaign.
Scope of Work
Consultants will develop three onsite workshop sessions for project team members and conduct
them over a two day period; research the project and prepare for the workshops, communicate with
Contracting Agency and project team members as needed; provide follow-up consulting and
administrative work. The following provides work detail:
Three workshops will be developed and presented to the project team:
Planning a capita( project and fhe related capital campaign
6 hours (including working meaq
An interactive presentation that offers information about developing a strategic plan for a
capital prcject and organizing a capita! campaign. Participants wi!! define project needs,
goals and benefits, explore partnership opportunities and clarify the roles of each partner in
the capital project. The group will learn about funding sources and will discuss ways to
leverage funding for the project. Information gathered from participants during this workshop
will be used by the consultants to create a draft strategic plan document that will be further
developed by the group during the strategic planning session on Day 2.
Strategic planning work session - 3 hours
A draft strategic plan document prepared by the consultants based on information generated
during Day 1 will be reviewed by the group and further developed with clear action steps,
including milestones to achieve and a timeline. Timing is extremely important to a successful
capital proiect and fundraising campaign. Certain activities should only be undertaken upon
the completion of others. The strategic plan will provide guidance to the project team and
help assure that the project moves forward in an effective, organized manner. This is an
interactive working session facilitated by the consultants.
Local fundraising planning - 3 hours (including working meal)
This session will introduce fundraising basics, with an emphasis on strategies that can be
implemented for a local campaign. It provides the opportunity for participants to brainstorm
how to approach local fundraising in the community during the facilitated workshop. The
group will create the initial local fundraising campaign plan. This is a focused, hands-on
session.
Additional consulting work will include:
Project research and development of handouts, presentations, and deliverables. Consultants
will familiarize themselves with project plans, progress to date and community response to
project. Based on this research, consultants generate and tailor handouts and presentations to
meet project needs.
Communications with project team: consultants ask and respond to questions as necessary before
and after the on-site workshops.
f~..-......
Myren and Stern Professional Services Agreemen4 including Scope of Work
Page 1 of 1
.Ann Myren & Cecily Stern
Planning, Consulting and Grantwriting Services
cry`:.: k"w ..~..~~~`.-i~'".~. ~ _.. c:.~:~w .. ~'k.'p" and C~-`,~ a~,."'<,?tcu s"~."M''„: i~~z :?h'-?«,e:~. Ur.~'~':
..~ .s
Debriefing session -Directly following the last workshop session consultants will meet with core
project team members to discuss any issues or concerns raised during the workshops and offer
guidance in immediate next steps
FoBlow-up consulting: Project team members may contact consultants to request assistance in
working through the steps laid out in workshop sessions
Deliverables:
• Workshop handouts (Please note: consultants will electronically send master copies of all
handouts for workshops and sessions prior to their arrival. Contracting agency is responsible
for making copies for attendees.)
• Capital Project Strategic Plan draft
• Capital Campaign Strategic Plan draft
• Local Fundraising Plan draft
• Consultant work summary with invoice
Compensation
The maximum amount payable under this agreement for consulting services shall not exceed
$7,950, PLUS actual travel expenses as addressed below in the travel section.
Consulting Services:
• Presentation of workshops by 2 consultants @ $1000/day (2 days) $2,000
• Total additional consulting work hours: Not to exceed:
85 hours @ $70/hour $5,950
Note: Estimate of additional consultant work specified above is a "not to exceed" estimate of time.
Each consultant will maintain an accounting of hours worked on the project and will invoice for
work at the hourly rate of $70. Contract maybe amended to include more services upon the
agreement of all parties.
Travel:
Contracting Agency agrees to reimburse Consultants for all travel expenses including
transportation, lodging and meals while enroute to and from Kenai. Consultants agree to bill for
actual travel expenses.
CONTRACTORS shall travel to Kenai to conduct workshop sessions with the project team and
project director. Time spent in travel will not be charged to this contract. Travel expenses will be
reimbursed.
Note: Contractors understand the time required to travel the distances between Alaskan
communities; therefore, time spent in travel wilt not be charged to this contract.
PERBOD OF PERFORMANCE
CONTRACTORS shall commence work under this agreement immediately once the contract is
signed and continue until work is completed according to contract stipulations.
TERMS AND CONDITIONS
Training, workshop and instructional materials generated by contractors for the performance of this
contract are the contractors' intellectual property and are for use only with the contractors' direct
Myren and Stern Professional Services Agreement including Scope of Work
Page 2 of 2
Ann Myren & Cecily Stern
Planning, Consulting and Grantwriting Services
~~t-,~~ x~~~a _ '.~,3~ 4t~ and ~_~~~ s~uti ~.a~ N~~r~°~`v.
involvement. They are not~to be disseminated without contractors' written permission, loaned to
other organizations or shared in any way without written permission of the contractors. Grant
proposals and letters of inquiry generated by contractors for the purposes of this contract may not
be submitted to other grantors past the contract period. Proposals, too, are not to be disseminated
by the contracting agency without contractors' written permission, loaned to other organizations or
shared in any way without written permission of the contractors until such time as they are funded
by the grantmaker and become the property of the funding source.
Contracting Agency
Kathy Heus, President
Friends of the Kenai Community Library
EIN:
163 Main Street Loop
Kenai, AK 99611
Contractors
Ann Myren, Principal Consultant
Resources and Results
Box 951
Haines, Alaska 99827
Federal Identification No: 351-44-5906
AK Business License No: 717254
Type of Firm: Individual
Cecily Stern, Principal Consultant
Wordcraft
Box 696
Haines, Alaska 99827
Phone/fax: 907-766-2943
~~.^.i 6~~?aotN€wt>n~c`swnet
CONTRACTING AGENCY
Federal Identification No: 562-84-3710
AK Business License No: 819
Type of Firm: Individual
Signature:
Name: Kathy Heus Date:
Title: President
Signature:
Name: Ann Myren Date:
Title: Principal, Resources and Results Consulting
Signature:
Name: Cecily Stern Date:
Title: Principal, Wordcraft
Myren and Stern Professional Services Agreement including Scope of Work
Page 3 of 3
301 W Northern Lights Blvd.
Suite 400
Anchorage, AK 99503
907.297.2700 te!
907.297.2770 (as
877.366.2700 mll-(ree in Alaskrs
rasmusonfdn@rasmuson.oxg email
www.rasmuson.org
February 14, 2008
Mr. Rick Koch
City Manager
City of Kenai
210 Fidalgo Avenue, Suite 200
Kenai, AK 99611-7794
Dear Mr. Koch:
~~~t~~~~_~~_
__.__~
cm' of Krrini
Thank you for your letter of inquiry regarding an addition to the Kenai
Community Library. I am pleased to inform you that the Rasmuson
Foundation is interested in further considering your project and invites
you to submit a full Tier 2 proposal.
Please submit your proposal when project plans are far enough along to
make a competitive application. If you would like your proposal
considered at the July 2008 board meeting, please submit it by April 1,
2008. If more than 12 months elapse and the project is not yet ready for
consideration, this invitatidn will au#omatically be withdrawn. Anew letter
of inquiry would need to be submitted for further review of the project.
Follow the guidelines posted on the Foundation's web site,
www.rasmuson.orc, using the username "Application" and password
"RF07T2" for access. (Both the username and password are case
sensitive.} In preparing your proposal, please submit a fully itemized
project budget, detailing whether funding is secured or pending.
Please be aware that the commitment of substantial local contributions to
soARn of the project will be a major factor in determining whether the Rasmuson
nrRECTORS Foundation will participate in the project. In the proposal, please indicate
Edward U, Rasmuson whether iocai financial support has been committed or secured.
Chairman
Rah Allen Please note that a determination of interest does not guarantee that you
will be awarded a grant. We encourage you to continue to seek other
Morgan chr;sren funding to ensure you have adequate resources to accomplish your
Dongtas Eby project. Cnce your proposal has been received, it will be scheduled for
Adam Gibbons Board review.
L;le R. Gibbons
Cathryn Rasmuson If You have questionsregarding the application process, please do not
hesitate to contact Helen Howarth at (907) Z97-2882 or a-mail your
Judy Rasmuson questions to hhowarth@rasmuson.org.
Mary Louise Rasmuson
Natasha von Imhof We look forward to learning more about your project.
John Wanamaker nCe ly,
Nadine Winters
"nESIDE~rI' Diane Kaplan
ae Kaplan President
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WORK DRAFT WORK DRAFT. •
~°~~E~~G
FEB - E 20~tl - -M~S~net
215108
CS FOR SENATE BILL NO. 119(FIN)
IN THE LEGISLATUREOF THE STATE OF ALASKA
TWENTY-FIFTH LEGISLATURE -SECOND SESSION
BY THE SENATE FINANCE COMNIITTEE
Offered:
Referred:
Sponsor(s): SENATOR OLSON
A'BILL
FOR AN ACT ENTITLED
11An Act. relating to grant programs to support libraries."
BE IT ENACTED BY THE LEGISLATURE OF THE STATE OF ALASKA:
* Section 1. AS 14:56 is amended byadding new sections to article 5 to-read:
See. 14.56.355. -Library construction and majar expansion matching grant
program. (a) There is established in the Department of Commerce, Community, and.
Economic Development a matching grant program for library construction and major
expansion.
(b) A person in charge of construction or major expansion of an eligible
library may apply to the department for a matching grant under regulations adopted by
the department,
(c) Subject to appropriation, the department shall award not more than 50
percent of the total proposed grant project costs to an eligible applicant:
(d) In this section,
(1) "department" means the Department of Commerce, Community,
and Economic Development;
-1 CSSB 119(FIN)
~ New Text UnderZined(DELETED TEXT BRACXETED]
WORK' DRAFT WORK DRAFT 25-LS0749uvI
i (2) "major expansion" means an expansion of an existing library to
2 increase the square footage of"the structure by not less-than 30 percent.
3 ' Sec. 14:56.356.. Eligibility. (a) A library .eligible for a grant under
4 AS 14:56.355 must
5 (i) be publicly owned and operated; and
6 (2) ` be locatefl in a community with a population of less than 10,000
7 persons.
8 {b} An applicant fora grant under AS 14.56.355 must provide matching fonds
9 from
10 (1) the local government entity iri an amount not less than 20 percent
11 of the total proposed-grant project costs; and
12 {2) private dono;s in an amount not less than the amountremaining of
T3 the total proposed grant project costs after the state and local contributions are made
14 toward the project.
15 * Sec. 2. AS 14.56 is amended by adding new sections o read:
16 Article 6A. Public School Library. CollectionDevelopment Grants.
17 Sec. 14.56.360. Public school library collection development grants., (a)
18 There is established in the department a public school iibrary collection development
19 grant program..
20 {b) The person or division in charge. of the state library shall award and
21 administer grants of not more than $3;000 for a fiscal yeat for use by a public'school
22 library eligible under AS 14.56.365 to expand and improve the library collection to
23 include relevant and current reading materials.
24 {c) If money appropriated for the program is insufficient 10 fund all eligible
25 gent requests submitted under AS 14.56.365, the available funding shall be awarded
26 to the highest ranked applicants; according to criteria established by the department in
27 regulafion.
28 Sec. 14;56.365. Eligibility. (a) A library' eligible for a grant under
29 AS 14:56.360 musf be a public school library established and supported by a school
30 district that
31 (1) provides physical space or, if a correspondence school operated by
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WORK DRAFT WORK DRAFT 25-LS0749UvI
l a school district; resources for use as a library;
2 (2) provides regularly scheduled library hours. for all students enrclled
3 in'the school;
4 (3) provides designated librarypersonnel to staffthe library;.
5 (4) provides acceptable evidence of the promotion of library and
6 information literacy standards;'
7 (5) maintains an annual library budget that includes library staffing and
8 materials; and
9 (6) contributes, from the school. district's budget, an amountthatis not.
10 less than the grant awazd that is paid for library collection materials or contributes in-
11 kind vatue of services:
12 (b) The department may establish by regulation an application and review
13 procedure, including requirements for submission of adequate documentation to prove
14 eligibility under this section. Doeumentationmust include submission of library class
15 schedules,. job .descriptions for library staff, and a copy of an annual budget for the
16 library.
17 Sec. 14.56.370. Eligible expenditures. {a) A library collection development
18 grant may be used only to purchase library collection materials by a public school or
19 by a school district if the district operates a correspondenceprogram with an eligible
20 schooh library. In this subsection, "library. collection materials" means books,
21 magazines, reference and audio-visual materials, and electronic subscriptions that
22 support school curriculum andstudentreading acfivities:
23 {b) A Iibrazy collection development grant may not be used to supplant school
24 ` district expenditures for the Library; or to purchase classroom materials, textbooks,
25 testing software, library automation software; computer hardwaze, operating software,
26 or technology support:
27 Sec. 14.56.375. Report. A recipient of a grant,awazded under AS 14:56:360
28 shall prepaze a brief annual report to the department describing the effects of the grant
29 and whether all conditions of the grant were met or exceeded.
30 '~ Sec. 3. AS .14.56.300, 14.56.310, 14,56.320, 14.56.330, and' 14.56.340 are repealed.
_3_ CSSB119(FIN) "
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s
HOUSE BILL N0.353
IN THSLEGISLATUItE OF THE STATE OF ALASKA
TWENTY-FIFTH LEGISLATURE -SECOND SESSION
BY REPRESENTATIVES KELLER, Wilson
Introduced: 2/6/08
Referred: Sfate Affairs, Finance
A BILL
FOR AN ACT ENTITLED
1 "An Act relating to the blocking of certain Internet sites at public libraries and to
2 library assistance grants."
3 BE IT ENACTED BY THE LEGISLATURE OF THE STATE OF ALASKA:
4 * Section 1. AS 14.56 is amended by adding a new section to read:
5 Sec. 14.56.335. Internet blocking compliance. Notwithstanding the other
6 provisions of AS 14.56.300 - 14.56.340, the department may not make a grant under
7 AS 14.56.300 - 14.56.340 to a public library that provides members of the public with
8 access to the Internet unless the public library is complying with AS 14.56.500. In this
9 section, "public library" has the meaning given in AS 14.56.500.
10 * Sec. 2. AS 14.56 is amended by adding a new section to article 6 to read:
11 Sec. 14.56.500. Internet blocking filters required. (a) Except as provided by
12 (b) of this section, a public library that provides members of the public with access to
13 the Internet shall install and maintain in good working order Internet software filters
14 that block Internet sites that depict the items described in AS 11.61.128(1)(A) - (F).
AB0353a -1- HB 353
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25-LS1356\E
1 (b) If an adult has a research or other lawful purpose to access Internet sites
2 that depict the items described in AS 11.61.128(1)(A) - (F), a public library may
3 disable the technology measure for the adult.
4 (c} In this section,
5 (1) "adult" means an individual who is 18 years of age or older;
6 (2) "public library" means a library that is open to members of the
7 public.
HB 353 -2- HB0353a
New Text Underlined (DELETED TEXT BRACKETED]
AGENDA
KENAI CITY COUNCIL -REGULAR MEETING
FEBRUARY 6, 2®08
7:®® P.M.
KENAI CITY COUNC.II. CHAMBERS
httA' / /www ci.kenai.ak.us
ITEM A: CALL TO ORDER
L Pledge of Allegiance
2. Roll Call
3. Agenda Approval
4. Consent Agenda
*All items listed with an asterisk (*j are considered to be routine and non-
controversial by the council and will be approved by one motion. There will be no
separate discussion of these items unless a council member so requests, in which case
the item will be removed from the consent agenda and considered in its normal
sequence on the agenda as part of the General Orders.
YTEM B:
1.
2.
ITEM C:
ITEM D:
SCHEDULED PUBLIC COMMENTS (10 minutes)
Robert Ruffner, Executsve Darector, Kenai Watershed Forum. --
Viewing Platform/Kenai Boat Launch
Tom Adams, Lounsbury & Associates -- Wal-Mart Project Design
Information /Presentation.
UNSCHEDULED PUBLIC COMMENTS (3 minutes)
REPORTS OF KPB ASSEMBLY LEGISLATORS AND COUNCILS
ITEM E: PUBLIC HEARINGS (Testimony limited to 3 minutes per speaker.)
1. Ordinance No. 2269-2007 -- Enacting Chapter 5.40 of the Kenai
Municipal Code Establishing a Licensing Procedure for Pawnbrokers and
Regulating How Pawnbrokers Conduct Business.
(Ordinance No. 2269-2007 was tabled at the November 21, 2007 meeting to the
December 5, 2007. A pubtic hearing was held at the December 5, 2007 meeting and the
ordinance was postponed to February 6, 2008 meefing. The motion to enact is active.)
~y,/rp~~f ~ a. Substitute Ordinance No. 2269-2007 -- Enacting Chapter 5.40
~- i ~l~ of the Kenai Municipal Code Establishing a Licensing Procedure
~t for Pawnbrokers and Regulating How Pawnbrokers Conduct
Business.
3~ u 2. Ordinance No. 2274-2008 -- Increasing Estimated Revenues and
Appropriations by $2,125.97 in the Senior Citizen Title III Grant F1xnd for
a Donation.
(J~~~ u 3. Ordinance No. 2275-2008 -- Amending KMC 23.55.040 by Raising the
i Uniform Allowance for Police Department Employees From ~w600 to X800.
Pa.~ed u, 4. Ordinance No. 2276-2008 -- Increasing Estimated Revenues and
Appropriations by $54,000 in the General Fund Fire Department for a
Federal Grant.
~ 5. Ordinance No. 2277-2008 -- Amending KMC TITLE 4 to Adopt: 1) the
lGt-~~u" International Building Code, 2006 Edition of the Intemational Code
Council; 2) the International Property Maintenance Code, 2006 Edition of
the International Code Council; 3) the International Mechanical Code,
2006 Edition of the International Code Council; and 4) the Uniform
Plumbing Code, 2006 Edition of the International Association of
Plumbing and Mechanical Officials; 5) the International Fuel Gas Code,
2006 Edition of the International Code Council; 6) the International
Existing Building Code, 2006 Addition of the International Code Council;
and 7) the International Residential Code 2006 Edition of the
International Code Council with Local Amendments to the Above.
~yriP~Gl~2G( 6. Ordinance No. 2278-2008 -- Amending KMC 23.40.030 Clarifying that
~ ~/~~y _ O~ Annual Leave is a Combined Sick(and Vacation Leave and to Allow
I" C~6t Employees to Borrow Up to a Six 6 Month Entitlement of Annual Leave
Upon Exhaustion of Annual Leave With Approval of the City Manager
When Absent From Work Due to Education or Training.
',/ 7. Resoiution No. 2008-02 -- Initiating a Local Improvement District (LID)
PLI~j~/CF,t, ~' Identified as Thompson Park, Beaver Creek Alaska, Mack, Valhalla
Heights, and Sunset Rim Subdivisions Paving Project.
~"/ 8 Reso'u*_ion No. 2008-03 -- Setting a Policy for Use of Pagers, Personal
'i/,(L~6t, 01" Data Assistants (PDAs), Cellular and Mobile Telephones, and Similar.
n~~~ ~ Sound-Producing Electronic Devices During Meetings of the Kenai City
/' Council.
~~,/ 9. Resolution No. 2008-04 -- Transferring $9,400 in the General Fund to
~~~ u' Purchase Banners.
ITEM F: MINUTES
1. *Regular Meeting of January 16, 2008.
2. *January 8, 2008 Work Session Notes
2. *December 13, 2007 Work Session Notes
3. *December 19, 2007 Work Session Notes
ITEM G: UNFINISHED BUSINESS
1. Discussion/Approval -- Memorandum of Understanding Between
J~jdlr'~(!~ M.A.P.T.S., State Division of Fire and Life Safety, Kenai Peninsula
' r' f Borough, Kenai Landing Inc., City of Kenai, Beacon, and the Challenger
Learning Center.
ITEM H: NEW BUS%NESS
y.~p( 1. Bills to be Ratified
i ~~~~p~
~~j ~ 2. Approval of Purchase Orders Exceeding $15,000
3. *Ordinance No. 2279-2008 -- Increasing Estimated Revenues and
Appropriations by $39,238 in the General Fund for a Grant for Police
Equipment and Transferring $1 1,831 in the Police Department for the
Grant Match.
4. *Ordinance No. 2280-2008 -- Amending KMC 23.50.010 to Change the
Range of the Public Works Director Position From a Range 24 to a Range
23.
5. *Ordinance No. 2281-2008 -- Amending KMC 8.05 to Adopt the 2006
International Fire Code, First Printing.
1.~~ 2 „ 6pp. Discussion -- Schedule Budget Work Sessions
z/ao~De~ 5"~~~7. Discussion -- Dip Net Report/Recommendations
YTEM I: COMMISSYON/COMMITTEE REPORTS
1. Council on Aging
2. Airport Commission
3. Harbor Commission
4. Library Commission
5. Parks 8v Recreation Commission
6. Planning 8v Zoning Commission
~. T22gCe17 wnen'~g ('nmmiccinng ~n~l COmmitteeS
a. Beautification Committee
b. Alaska Municipal League Report
c. Mini-Grant Steering Committee
ITEM J:
ITEM K•
1.
2.
3.
ITEM L:
1.
2.
ITEM M:
REPORT OF THE MAXOR
ADMINISTRATION REPORTS
City Manager
Attorney
City Clerk
DISCUSSION
Citizens (five minutes)
Council
PENDING LEGISLATION (This item lists legislation which will be
addressed at a later date as noted.)
\,%
EXECUTIi/E SESSION -- Airport Financial Issues
ITEM M: ADJOURNMENT
AGENDA
KENAI CITY COUNCIL - RECsULAR MEETING
FEBRUARY 20, 2008
7:00 P.M.
KENAI CITY COUNCIL CHAMBERS
httn: / /www.ci.l~enai.ak.us
ITEM A: CALL TO ORDER
1. Pledge of Allegiance
2. Roll Call
3. Agenda Approval
4. Consent Agenda
*All items listed with an asterisk (*) are considered to be routine and non-
controversial by the council and will be approved by one motion. There will be no
separate discussion of these items unless a council member so requests, in which case
the item will be removed from the consent agenda and considered in its normal
sequence on the agenda as part of the General Orders.
ITEM B: SCHEDULED PUBLIC COMMENTS (IO minutes)
1. Igrid Edgerly, Love YNC of the Kenai Peninsula -- Homelessness on the
Kenai Peninsula and Love INC Family Hope Center Update.
YTEM C: UNSCHEDULED PUBLIC COMMENTS (3 minutes)
ITEM D: REPORTS OF KPB ASSEMBLY LEGESLATORS AND COUNCYLS
YTEM E: PUBLIC HEARINGS (Testimony limited to 3 minutes per speaker.)
I_ Ordinance No. 2279-2008 -- increasing Estimated Revenues and
~~~~ ~~ Appropriations by $39,238 in the General Fund for a Grant for Police
Equipment and Transferring $11,831 in the Police Department for the
,~ Grant Match.
,„,/~ 2. Ordinance No. 2280-2008 -- Amending KMC 23.50.010 to Change the
/G~~~ Range of the Public Works Director Position From a Range 24 to a Range
23.
3. Ordinance No. 2281-2008 -- Amending KMC 8.05 to Adopt the 2006
~1~ International Fire Code, First Printing.
3,15/0
4. Resolution No. 2008-OS -- Setting the Public Hearing Date on the
Proposed Thompson Park, Beaver Creek, Alaska, Mack, Valhalla Heights,
~~~~ ~ and Sunset Rim Subdivisions Paving District.
~~~~ 5. Resolution No. 2008-06 -- Setting the Time and Place for a Public
Hearing on the Aliak, McCollum, Japonski Street Improvement Special
Assessment District.
~~ ~~G~ 6. Resolution No. 2008-09-- Setting the Time and Place for a Public
Hearing on the Set Net Drive Special Assessment District.
~~Gl. 7. Resolutioa No. 2008-08 -- Setting the Time and Place for a Public
Hearing on the Angler Drive Special Assessment District.
8. Resolutioa No. 2008-09 -- Awarding a Lease to Copper River Seafoods
for Kenai Dock Stations No. 2 and No. 3 From May 15, 2008 to May 14,
2011 for the Amount of $41,000 Per Year and Boat Storage Areas No. 2
and No. 3 From June 1, 2008 to May 14, 2011 for the Amount of $1,001
Per Month.
ITEM F:
1.
ITEM G•
~.r,Gt~C~ r 1.
~~ ~~~
2.
%TEM
2.
MINUTES
*Regular Meeting of February 6, 2008.
UNFINYSHED BUSINESS
Discussion -- Schedule Budget Work Sessions
Discussioa -- Council Meeting Videotaping
NEW BUS%NESS
Bills to be Ratified
Approval of Purchase Orders Exceeding $15,000
*Ordinanoe No. 2282-2008 --.Amending KMC 14.20.160 (b)(8), KMC
14.20.161(b)(5) and KMC 14.20.170(b)(8) by Replacing the Reference to
the Horizontal Property Regimes Act in AS 34.07 With a Reference to the
Uniform Common Interest Ownership Act in AS 34.08.
4. *Ordinaaoe No. 2283-2008 -- Increasing Estimated Revenues and
Appropriations by $7,060.76 in the General Fund to Pay for Police
Training and Patrol Rifles.
~'~'~~ 5. Discussion -- Rezone of Airport Property
~.-a'y~vcz..
d ITEM I: COMMISSYON/COMMITTEE REPORTS
1. Council on Aging
2. Airport Commission
3. Harbor Commission
4. Library Commission
5. Parks 8v Recreation Commission
6. Planning 8v Zoning Commission
7. Miscellaneous Commissions and Committees
a. Beautification Committee
b. Alaska Municipal League Report
c. Mini-Grant Steering Committee
ITEM J: REPORT OF THE MAYOR
YTEM K: ADMINISTRATION REPORTS
1. City Manager
2. Attorney
3. City Clerk
ITEM L: DISCUSSION
1. Citizens (five minutes)
2. Council
ITEM M: PENDING LEGISLATION (This item lists legislation which will be
addressed at a later dttte as noted.)
Ordinance No. 2269-2007 -- Enacting Chapter 5.40 of the Kenai Municipal Code
Establishing a Licensing Procedure for Pawnbrokers and Regulating How Pawnbrokers
Conduct Business. (Clerk's Note: Ordinance No. 2269-2007 was amended by
substitution at the February 6, 2008 council meeting. The ordinance was then
postponed to March 5, 2008.)
EXECUTNE SESSION -- None Scheduled
ITEM M: ADJOURNMENT
"V'lla e wit~t a Past, Gi ' .
9 ~'
.~,~ ~, 210 Fidalgo Avenue, Kenai, A!asKa yyo ~ ~-~ ~ :,~
-~ Telephone: (907) 283-7535 /Fax: (907) 283-3014
- www.ci.kenai.ak.us
\\ tl~e uty o f //
KENAI~ SKA
MEMO DLT
TO: Members of Commissions and Committees
FROM: Carol L. Freas, Kenai City
DATE: February 21, 2008
RE: PREPARATION OF COMMISSION/COMMITTEE PACKETS
During a recent commission meeting, a discussion took place about the meeting packets and a
desire to have them provided as a PDF file. This discussion has come up previously and at
that time, it was felt that packets should continue to be provided as a hard copy.
Presently, packets are copied and mailed to all seven of the commissions/committees provided
through this office as well as the Planning & Zoning Commission. To maintain consistency and
less confusion, this method will continue. However, on the same day the packets are prepared
and copied (which is done a week prior to the meeting), the packets are also uploaded as a PDF
file to the city's webpage where it could be downloaded and saved to a hard disk if so desired.
We have been uploading complete packets of all the commissions/committees since our new
copier/ scanner was installed. The scanner only scans in black and white and that is why we
try to provide color copies of maps, etc. in packet envelopes along with the hard-copied packet.
It is my understanding, a member indicated the City Council's packets are sent to them as a
PDF file. This is incorrect. At their direction, the council members receive a hard copy of the
meeting packet. In addition, a copy of the packet is placed on the city's webpage where it can
be viewed or downloaded and saved if desired.
You will find the commission/committee e-packets on the webpage as follows:
• Go to www.ci.kenai.ak.us
• Click on 'Commissions & Committees' at the top of the page (just under the
picture).
• When you arrive on the 'Commissions Sv Committees' page, scroll down to 'Your'
Commission and click on 'Next Meeting Agenda.' From there you can review the packet or
download and save it to your hard disk.
If there are questions or concerns, please contact me at 283-8231...and thanks!
clf
cc: Commission/Committee Staff
Rick Koch, City Manager