HomeMy WebLinkAbout2008-02-05 Library Commission Summary KENAI LIBRARY C®MMISSION
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ITEM Y: CALL T® ®RDER 8c R®LL CALL
ITEM 2: ELECTa®N of CxAIR AND VICE CHAIR
ITEM 3: AGENDA AIaIaROVAL
ITEM 4: APPR®~IAL ®F MEETING SUMMARY
a. December 4, 2007
b. January 8, 2008
ITEM 5: PERSONS SCHEDULED TO BE HEARD
ITEM 6: OLD BUSINESS
a. Discussion -- FY09 Budget
b. Discussion -- Employee Leave of Absence
ITEM 7: NEW BUSINESS
a. Discussion -- Technology Plan
b. Discussion -- Friends of the Library/Library Consultant
o. Discussion -- Commission Vacancies and Appointments
ITEM ~: REP®RTS
a. Director
b. Friends of the Library
a City Council Liaison
MEETING SUMMARY
ITEM 1: CALL TO ORDER $s ROLL CALL
Commissioner Peters called the meeting to order at approximately 7:04 p.m. Roll was
confirmed as follows:
Commissioners present: K. Heus, E. DeForest, E. Bryson, R. Peters, C. Brenckle,
C. Cook
Commissioners absent: R. Gilman
Others present: Library Director M. Joiner, Council Member H. Smalley
(arrived at 7:22 p.m.)
ITEM B: ELECTION OF CHAIR AND VICE CIiAIR
MOTION:
Commissioner Heus MOVED to nominate Eileen Bryson as Chair and Commissioner
Brenckle SECONY)ETD the motion. There were no objections. SO ORDERED.
Commissioner Brenckle MOVED to nominate Robert Peters as Vice-chair and
Commissioner Cook SECONDED the motion. There were rio objections. SO
ORDERED.
Newly elected Eileen Bryson assumed the chair.
ITEM 3: AGENDA APPROVAL
MOTION:
Commissioner Heus MOVED to approve the agenda as submitted and Commissioner
Peters SECONDED the motion. There were no objections. SO ORDERED.
ITEM 4: APPROVAL OF MEETING SUMMARY
4-a. December 4, 2007
4-b. January 8, 2008
MOTION:
Commissioner Peters MOVED to approve the meeting summaries of December 4, 2007
and January 8, 2008. Commissioner Brenckle SECONDED the motion. There were no
objections. S® ORDERED.
ITEM 5: PERSONS. SCIiEDULED T® IiE HEARD -- None
ITEM 6: OLD 1USINESS
6-a. Discussion -- FY09 Budget
Joiner reported on personnel requests and described the requests for a new
automation system and supporting hardware.
6-b. Discussion -- Employee Leave of Absence
Joiner reviewed the ordinance regarding employee leave of absence.
ITEM ?: NEW BUSINESS
7-a. Discussion -- Technology Plan
Joiner reviewed the technology p1_an included in the packet.
7-b. Discussion -- Friends of the Library/Library Consultant
Heus reported City Manager Koch attended a Friends of the Library meeting tp discuss
the hiring of a consultant to assist with the capital campaign.
Commissioner comments included:
• Would the City help fund the cost of a consultant?
• The Consultants would be Ann Myren and Cecily Stern of Haines.
• The Friends of the Library support the idea.
MOTION:
Commissioner Cook MOVED to support the cooperative efforts between the City of
Kenai and the Friends of the Library to hire and fund a consultant to assist with the
capital campaign for the library addition. Commissioner Brenckle SECONDED the
motion. There were no objections. S® ORDERED.
7-c. Discussion -- Commission Vacancies and Appointments
Commissioner comments included:
• Is it mandatory the commission has a student member?
• Once an application is submitted and received by the city, how long is it
kept on file and what happens to it?
• Is there a policy regarding replacement?
• Does one reapply for appointment regularly?
LIBRARY COMMISSION MEETING
FEBRUARY 5, 2008
PAGE 2
Council Member Smalley stated a student commissioner is not mandatory and noted
the applications come to the council through the Mayor.. Commissioner Peters read the
regulations regarding absence from meetings, which were included in the packet.
ITEM 8: REPORTS
8-a. Director -- Joiner reviewed the February report and noted she had been
elected president of the Alaska Library Association.
8-b. Friends of the Library -- Heus noted fundraising activities were
discussed at the last meeting.
8-c. City Council Liaison -- Smalley summarized the City Council meetings,
which had occurred since the last Library Commission meeting. Smalley reported he
and Council Member Swarner met with the State Librarian during their recent trip to
Juneau. He reviewed regulations regarding two- and four-stroke motors on the river.
ITEM 9: COMMISSION COMMENTS/OIIESTIONS
DeForest thanked Smalley for his work for the Commissicn.
Heus thanked Smalley for the information he passed on' noting the possible availability
of grant funds through the Kresge Foundation.
Peters congratulated Bryson on her election to chair, and thanked the commission for
allowing him to serve as chair for the past year.
Brenekle thanked Peters for his years of service and noted Bryson did a good job of
chairing the meeting.
Cook thanked Smalley fnr lnhbvinA fnr tha t;hrary and thanked *.he Friends of the
Library for considering hiring a consultant.
Bryson thanked Heus for caring so much about the library.
ITEM 10: PERSONS NOT SCHEDULED TO BE HEARD -- None
ITEM 11: INFORMATION
11-a. Kenai City Council Action Agendas of January 2 and 16, 2008.
ITEM 12: AD3OLIRNMENT
MOTION:
Commissioner Peters MOVED to adjourn and Commissioner Brenckle SECONDED the
motion. There were no objections. SO ORDERED.
LIBRARY COMMISSION MEETING
FEBRUARY 5, 2008
PAGE 3
There being no further business before the Commission, the meeting was adjourned at
approximately 8:32 p.m.
Meetin summary prepared and submitted by:
Corene Hall, Deputy City Clerk
LIBRARY COMMISSION MEETING
FEBRUARY 5, 2008
PAGE 4