HomeMy WebLinkAbout2008-02-05 Library Commission Packet KENAI LIBRARY COMMISSION
KENAY COUNCIL CHAMBERS
FEBRUARY 5, 2008
7:00 P.M.
AGENDA
ITEM I: CALL TO ORDER 8v ROLL CALL
ITEM 2: ELECTION OF CHAIR AND VICE CHAIR
ITEM 3: AGENDA APPROVAL
ITEM 4: APPROVAL OF MEETING SUMMARY
a. December 4, 2007
b. January 8, 2008
ITEM 5: PERSONS SCHEDULED TO BE HEARD
ITEM 6: OLD BUSINESS
a. Discussion -- FY09 Budget
b. Discussion -- Employee Leave of Absence
ITEM Z: NEW BUSINESS
a. Discussion -- Technology Plan
b. Discussion -- Friends of the Library/Library Consultant
c. Discussion -- Commission Vacancies and Appointments
ITEM 8: REPORTS
a. Director
b. Friends of the Library
c. City Council Liaison
YTEM 9: COMMISSION COMMENTS/~IIESTI®N5
ITEM IO: PERSONS NOT SCHEDULED TO BE HEARD
YTEM 11: INFORMATION
a. Kenai City Council Action Agendas of January 2 and 16, 2008.
ITEM 12: ADJOURNMENT
PLEASE CONTACT US IF YOU WILL NOT BE ABLE TO ATTEND THE
MEETING:
CAROL -- 283-8231 OR, MARY JO -- 283-4378
KENAI LIBRARY COMMISSIOI
KENAI COUNCIL CHAMBERS
DECEMBER 4, 2007
7:00 P.M.
AGENI3A
ITEM 1: CALL TO ORDER & ROLL CALL
YTEM 2: AGENDA APPROVAL
ITEM 3: APPROVAL OF MEETING SUMMARY -- November 6, 2007
ITEM 4: PERSONS SCHEDULED TO BE HEARD
ITEM 5: OLD BUSINESS
a. Discussion -- 2007/2008 Library Goals 8v Objectives
b. Discussion -- FY09 Library Budget
c. Discussion -- Employee Leave of Absence
ITEM 6: NEW BUSINESS
a. Discussion -- Resolution No. 2007-75 -- Selecting Alternative Number
One as the Preferred Alternative for the Expansion of the Kenai
Community Library.
b. Discussion -- City of Kenai Capital Improvement List/Automation
~pftcx~are,
ITEM 7: REPORTS
a. Director
b. Friends of the Library
c. City Council Liaison
ITEM 8: COMMISSION COMMENTS/QUESTIONS
ITEM 9; PERSONS NOT SCHEDULED TO BE HEARD
ITEM 10: INFORMATION
a. Kenai City Council Action Agendas of November 7 and 21, 2007.
YTEM 11: ADJOURNMENT
KENAI LIBRARY COMMISSION
KENAI COUNCIL CHAMBERS
DECEMBER 4, 2007
7:00 P.M.
V%CE CHAIR EILEEN BRYSON, PRESYDING
MEETING SUMMARY
ITEM I: CALL TO ORDER & ROLL CALL
Vice Chair Bryson called the meeting to order at approximately 7:01 p.m. Roll was
confirmed as follows:
Commissioners present: K. Heus, E. Bryson, C. Brenckle, E. DeForest, C. Cook
Commissioners absent: B. Peters, R. Gilman
Others present: Director M. Joiner, Council Member H. Smalley
A quorum was present.
ITEM 2: AGENDA APPROVAL
MOTION:
Commissioner Brenckle MOVED to approve the agenda as presented and
Commissioner Cook SECONDED the motion. There were no objections. SO
ORDERED.
ITEM 3: APPROVAL OF MEETING SUMMARY -- November 6, 2007
MOTION:
Commissioner Brenckle MOVED to approve the meeting summary of November 6, 2007
as presented and Commissioner Cook SECONDED the motion. There were no
objections. SO ORDERED.
ITEM 4: PERSONS SCHEDULED TO BE HEARD -- None.
ITEM 5: OLD BUSINESS
5-a. Discussion -- 2007/2008 Library Goals 8v Objectives
Commissioners reviewed the draft goals and objectives included in the packet and a
brief discussion took place. No changes were made.
MOTION:
Commissioner Brenckle MOVED to accept the 2007/2008 goals and objectives as
corrected and amended. Commissioner Cook SECONDED the motion. There were no
objections. SO ORDERED.
5-b. Discussion -- FY09 Library Budget
Discussion took place related to the FY09 library budget. Item noted were:
• The costs for the gardener may no longer be covered by the Friends of the
Library.
• Director Joiner recommended the library request one additional twenty-
hour per week person.
• The city's health insurance cost estimate quote had been increased.
MOTION:
Commissioner DeForest MOVED that Council Member Smalley pursue the city taking
over the library gardening responsibility and Commissioner Brenckle SECONDED the
motion. There were no objections. SO ORDERED.
5-c. Discussion -- Employee Leave of Absence
Director Joiner explained a request had been made for 16 weeks of annual leave for an
employee beginning in Tray. Negotiations were occurring with the city manager and
finance director to grant the leave.
ITEM 6: NEW BUSINESS
6-a. Discussion -- Resolution No. 2007-75 -- Selecting Alternative Number
One as the Preferred Alternative for the Expansion of the Kenai
Community Library.
The Commission reviewed the resolution which was included in the packet. Discussion
followed with comments including:
• it was expiaiiied tiie [`esOiutioii idciitified the selection of Alternative No. i
which did not include plans for Al±ernate No. 1-A.
• Option No. 1 would add space to meet current requirements.
• The letter of intent, submitted to the Rasmuson Foundation for grant
funding was reviewed.
• The Friends of the Library contacted a consultant to assist in location of
grant funds.
• The role of the Friends, Commission and City in the process of
fundraising was discussed briefly.
6-b. Discussion -- City of Kenai Capital Improvement List/Automation
Software.
It was reported the library building project and automation systems were included on
the city's Capital Improvement List and submitted to the Legislature.
LIBRARY COMMISSION MEETING
DECEMBER 4, 2007
PAGE 2
ITEM 7: REPORTS
7-a. Director -- Director Joiner reviewed events, items of interest, taking place
at the Library.
7-b. Friends of the Library -- Commissioner Heus reported on recent
activities and actions of the Friends.
7-e. City Council Liaison -- Council Member Smalley reviewed the November
council meeting action agendas which were included in the packet.
ITEM 8: COMMISSION COMMENTS/QUESTYONS
Cook -- Stated she was very pleased of the progress of the library expansion
project.
Brenckle -- Wished all happy holidays and stated she also was very pleased
with the progress of the building project.
Heus -- ~xlished a77 happy holidays a_nd reported she would be absent form the
January meeting.
DeForest -- Wished all happy holidays and also stated she was very pleased the
building project was moving forward.
Bryson -- Stated she enjoyed chairing the meeting and also stated she was very
pleased the building project was moving forward.
ITEM 9: PERSONS NOT SCHEDULED TO BE HEARD -- None.
TTEM T.O; TNFORMATIC)N
10-a. Kenai City Council Action Agendas of November 7 and 21, 2007.
ITEM ll: ADJOURNMENT
There being no further business before the Commission, the meeting adjourned at
approximately 8:37 p.m.
Meeting summary prepared and submitted by:
Carol L. Freas, City Clerk
LIBRARY COMMISSION MEETING
DECEMBER 4, 2007
PAGE 3
I~crn yb.
KENAI LIBRARY COMMISSIOI
KENAI COUNCYL CHAMBERS
JANUARY 8, 2008
7:00 P.M.
AGENIYA
ITEM 1: CALL TO ORDER Ss ROLL CALL
ITEM 2: ELECTION OF CHAIR AND VICE CHAIR
ITEM 3: AGENDA APPROVAL
ITEM 4: APPROVAL OF MEETING SUMMARY -- December 4, 2007
YTEM 5: PERSONS SCHEDULED TO BE HEARD
ITEM 6: OLD BUSINESS
a. Discussion -- FY09 Budget
b. Discussion -- Employee Leave of Absence
ITEM ?: NEW BUSINESS
a. Discussion -- Technology Plan
b. Discussion -- Friends of the Library/Library Consultant
ITEM 8: REPORTS
a. Director
b. Friends of the Library
c. City Council Liaison
ITEM 9: COMMISSION COMMENTS/QUESTIONS
ITEM 10: PERSONS NOT SCHEDULED TO BE HEARD
ITEM 11: INFORMATION
a. Kenai City Council Action Agendas of December 5, 19 and 26, 2007.
ITEM 12: ADJOURNMENT
KENAI LIBRARY COMMISSION
KENAI COUNCIL CHAMBERS
JANUARY 8, 2008
7:00 P.M.
CHAIR ROBERT PETERS, PRESIDING
MEETING SUMMARY
YTEM 1: CALL TO ORDER & ROLL CALL
Chair Peters called the meeting to order at approximately 7:00 p.m. Ro11 was
confirmed as follows:
Commissioners present: E. Bryson, R. Peters, C. Brenckle
Commissioners absent: K. Heus, E. DeForest, R. Gilman, C. Cook
Others present: Library Director M. Joiner, Council Member H. Smalley
No quorum.
ITEM 2: ELECTION OF CHAIR AND VICE CHAIR
ITEM 3: AGENDA APPROVAL
ITEM 4: APPROVAL OF MEETING SUMMARY -- December 4, 2007
ITEM 5: PERSONS SCHEDULED TO BE HEARD
ITEM 6: OLD BUSINESS
a. Discussion -- FY09 Budeet
b. Discussion -- Employee Leave of Absence
ITEM 7: NEW BUSINESS
a. Discussion -- Technology Plan
b. Discussion -- Friends of the Library/Library Consultant
ITEM 8: REPORTS
a. Director
b. Friends of the Library
a City Councsl Liaison
ITEM 9: COMMISSION COMMENTS/QUESTIONS
ITEM 10: PERSONS NOT SCHEDULED TO BE HEARD
ITEM 11:
11-a. Kenai City Council Action Agendas of December 5, 19 and 26, 2007.
YTEM 12: ADJOURNMENT
Due to the lack of quorum, the meeting was adjourned at approximately 7:05 p.m.
Meeting summary prepared and submitted by:
Corene Hall, Deputy City Clerk
LIBRARY COMMISSION MEETING
JANUARY 8, 2008
PAGE 2
~M~Q.
MEMORANDUM
TO: Library Commission
FROM: Mary Jo Joiner, Library Director
DATE: 31 December 2007
SI7BSECT: Library Technology Plan
The packet for the January meeting includes a draft of a new Library Technology Plan.
The plan we currently have in place expires at the end of this fiscal year. The Plan is
required for participation in the The Schools and Libraries Program of the Universal
Service Fund, also known as Erate.
The attached BIA forms have been submitted prior to the first of 4 filings with the
Universal Service Administrative Company that administers Erate. In order to proceed
with the application process, an updated technology plan must be submitted to and
approved in writing by the Alaska State Library.
The updated plan is different from the preceding one in the following:
The library mission statement has changed.
A section has been added highlighting those parts of the Library Commissions'
recently passed goals and objectives that are relevant to the use of technology in
the library.
The current technology status has been updated to reflect the number of
computers and other hardware currently in use.
The goals and objectives have been updated to reflect currency.
The previous objective to optimize the use of Horizon has been replaced with the
objective of upgrading that automation system.
The other obiectives and goals have not substantially changed, although the tasks
and timeline have to reflect forward momentum.
I have not detailed the exact number of computers, etc. that will be replaced, but
rather have included a statement that we will have a rotating maintenance
schedule.
The budget and evaluation sections have not substantially changed.
Kenai Community Library
TECHNOLOGY PLAN 2008-2011
Mission Statement:
The mission of the Kenai Community Library is to provide a comfortable and
friendly environment in which the public may:
a. Have a reasonable expectation that they will leave the building with what
they came for;
b. Relax and read current materials;
c. Receive knowledgeable assistance and answers to questions;
d. Pursue opportunities for lifelong learning;
e. Find professionally selected materials in all formats for personal
enjoyment;
£ Enjoy programs or performances;
g. Have access to technological resources.
In support of this mission, the library provides individualized assistance,
community outreach, professional expertise, and current technologies for equal
access to facilities, quality services, and materials in a variety of formats.
Plan Justification:
The Kenai Community Library Commission has established in its' goals and
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vu~ci.+eveS wi i ~ cvvv. i i ivoe re~evani w u is ~ c~.o a wwgy ~ a~ i are Si wvv~ i ucww.
Goal l: Make recommendations to the Library and Council to improve library services
and continue to provide quality services to all library users.
• Objective 1: Maintain and extend effective library and information
services for users by providing library staff with training and support.
• Objective 2: Increase the public's awareness of the value and use of the
library's resources and services by working closely with the media,
developing relationships with community groups and improving
communication with individual citizens.
Objective 3: Continue to support programs by providing equipment,
materials, technology and individual help.
Goa13:The library will provide library users with a modern, clean, safe, accessible, and
inviting facility which encourages learning and leisure reading, provides access to up-to-
date electronic resources and fosters community discourse for all age groups.
Objective 5: The library will provide and promote classes and workshops
to enable patrons to become familiar with various services and
technologies offered at the library.
Goa14: Work with the Court and the State Law Librarian on making legal
resources more accessible in the community.
Objective 1: Provide public access to legal resources while the courthouse
undergoes renovations.
Croat 7: Make recommendations to the City Council regarding capital and other
improvements to the library.
• Objective l: Recommend funding towards an updated automation system,
including both software and hardware.
Current technology status:
Kenai Community Library offers 22 public access computers and 9 staff
computers running on either Windows 2000 or Windows XP operating systems.
There are three black and white networked printers (one serves all public
computers), one laptop for staff use, a color inkjet printer attached to one of the
public access computers, 2 color printers for the word processing computers, one
color inkjet printer and one color laser printer for staff use.
All computers have the USB ports enabled for patrons to use their memory sticks
or cameras.
All computers have Internet access via DSL and the local area network (although
2 children's computers and 2 word processing computers do not offer that
service in public access mode). The Ethernet local area network consists of DSL
modem and router. 3 hubs and 1 switch and a PIX firewall.
The Library offers a wireless Internet connection with two access points in order
to cover the entire building.
The Library has 4 servers - including a domain server, acontent/web site server
and Horizon server for the Integrated Library System from SirsiDynix.
Horizon, the Library's online catalog is available to patrons via the Internet where
they can search for or renew library materials.
GOAL 1 -IMPROVE LIBRARY USERS' ACCESS TO INFORMATION
Objective: Explore funding to upgrade automation system
FY 2008-2009
Evaluate options for automation to include commercial products as well as Open
Source software solutions.
Obtain funding for upgrade.
Consider ramifications and mechanics of transferring records.
Create a plan for staff and user education regarding new system.
FY 2009-2010
Add modules to automation system and/or continue evaluation of product
towards eventual change.
Consider enhancements that would include self-checkout for library users and
the ability for users to place ILLs without using a staff member as intermediary.
FY 2010-2011
Add modules to automation system and/or continue evaluation of product
towards eventual change.
Objective: Enhance use of electronic reference sources.
FY 2008-2009
Add the SLED (Alaska Statewide Databases) toolbar to all public access
computers.
Develop a plan to create awareness of library databases.
Redesign the Library's web pages to serve the needs and interests of the Kenai
Peninsula residents.
Review Internet use policy and procedures. .
FY 2009-2010
Improve the job preparedness of residents through the use of public library
reference tools and library programs.
Design online guides for library users.
Continue to evaluate the use of online products and add to them or replace them
with the most useful resources for the community.
FY 2010-2011
Continue to catalog appropriate web-based state and. federal documents with
their URLs.
Objective: Improve electronic infrastructure -hardware and software
FY 2008-2009
Budget for updating hardware and software.
Replace computers on a rotating maintenance schedule.
Replace one server.
Replace computers in children's area with more child-friendly equipment.
Prepare a technology disaster plan.
Purchase ahand-held device for collection inventory and 'in the stacks' checkout.
Upgrade connection speed to the Internet as that is physically and economically
feasible.
Add a foreign language dedicated computer workstation.
Add another word processing only station.
Continue to upgrade software and operating system to maintain uniformity.
Continue upgrading antivirus software.
Continue upgrading anti-spyware and anti-popup software. Update OCLC
searching, cataloging and ILL software as available.
Evaluate and update collection of software available for children.
FY 2009-2010
Budget for updating hardware and software.
Continue to replace computers on the maintenance schedule.
Evaluate software for usability and appropriateness. Continue and/or add titles as
necessary.
Replace public access networked printer.
Update OCLC searching, cataloging and ILL software as available.
Consider purchasing new server operating system.
Upgrade connection speed to the Internet as that is physically and economically
feasible.
FY 2010-2011
Budget for updating hardware and software.
Continue to replace computers on the maintenance schedule.
Replace PIX firewall, printers, hubs and switches as necessary.
Upgrade connection speed to the Internet as that is physically and economically
feasible.
4
GOAL 2 -IMPROVE AND EXPAND RELEVANCE OF HARDWARE AND
SOFTWARE TO OUR USERS
Objective: To make Library patrons and staff feel competent and proficient
in the use of electronic resources
FY 2008-2009
Continue to aid and instruct citizens in the use of online application materials, for
example Alaska pfd and IRS forms.
Require staff to complete online courses available through OCLC training, Web
Junction, the Alaska State Library and any other appropriate source to keep skills
up-to-date.
Enroll staff in `train the trainer' courses in order to develop relevant customer
classes.
Increase the number of programs involving technology instruction.
Continue to maintain the library web page as a portal to the online catalog and as
a resource for the community.
Completely restructure and revamp the library web page for maximum usability.
Provide a place for proctoring online tests to enhance lifelong learning
opportunities.
FY 2009-2010
Aid citizens in access to government materials in digital only format.
Continue to aid and instruct citizens in the use of online application materials, for
example Alaska pfd and IRS forms.
Train staff in web based tutorial creation.
Create in-house tutorials and promote use of online resources.
FY 2010-2011
Continue to aid and instruct citizens in the use of online application materials, for
example Alaska pfd and IRS forms.
Stay current in new and emerging technologies.
Train staff and public on content-rich emerged technologies.
BUDGET
The proposed library annual budgets for the years covered in the plan will include
funding for the undiscounted amount of services funded by the Schools and
Libraries Program of the Universal Service Fund.
EVALUATION PROCESS
This Technology Plan was reviewed and approved by the Kenai City Manager
and the Library Commission and will be evaluated each year.
Based on the community needs and requirements the library staff will investigate
and implement new, available technologies and equipment. Based on actual
resources available this plan will be adjusted as needed.
Patrons who participate in training sessions will be asked to fill out evaluation
forms.
The Library keeps a log of computer use of the library catalog both inside and
outside of the building. Web page use is also tracked.
6
Kenai Community Library
TECHN®L®GY PLAN 2005-2008
Mission Statement:
"The Kenai Community Library will aim to provide access to diverse resources,
services and facilities necessary to meet the informational, educational and
recreational needs of all members of our community".
Current technology status:
Kenai Community Library offers16 public access computers and 8 staff
computers running on either Windows2000 or WindowsXP operating systems.
There are three black and white networked printers (one serves all public
computers), a color printer and a scanner attached to one of the public access
computers, 2 color printers for the word processing computers and one color
printer for staff use.
All computers have the USB ports enabled for patrons to use their memory sticks
or cameras.
All computers have Internet access via DSL and the local area network (although
2 children's computers and 2 word processing computers do not offer that
service in public access mode). The Ethernet local area network consists of DSL
modem and router, 3 hubs and 1 switch and a PIX firewall.
The Library offers a wireless Internet connection.
The Library has 3 servers - a domain server, acontent/web site server and
Horizon server for the Integrated Library System from Dynix.
Horizon, Library's online catalog is available to patrons via the Internet where
they can search for or renew library materials.
Budget:
Proposed Library budget for 2005-2008 will include the undiscounted amount of
services funded by the Schools and Libraries Universal Service Support
Mechanism.
153 IViain Street Loop
Kenai. AK 99511-7723
Library Director- Ewa Jankowska
GOAL 1 -IMPROVE PATRONS' ACCESS TO INFORMATION
Objective: Optimize the use of Horizon -Library's ILS
FY 2005-2006
Continue to upgrade Horizon.
Reconfigure and redesign search pages and indices best suited to patrons'
needs.
Add URLs to access documents full-text (especially government documents).
install URL checker.
Catalog online-only accessible documents
Start sending overdue notices via a-mail
FY 2006-2007
Implement acquisition module of online catalog.
Add table of contents display and indexing if available.
Add z39.50 searchable library catalogs or databases to the main search pages.
Purchase a collection of e-books.
FY 2007-2008
Review the existing online catalog -upgrade and/or add available new modules
and services.
Consider adding and cataloging available video-stream media.
Objective: Enhance access to electronic reference sources
FY 2005-2006
Add subject oriented web pages to the Internet Resources pages on the Library's
web site with links to commercial and government databases.
Institute training for library patrons and staff for the commercial databases
(Databases for Alaskans, Grantstation, Anchorage Daily News).
Continue updating Library's web pages to serve as an Internet gateway to variety
of resources geared towards the needs and interests of the Kenai Peninsula
residents.
Integrate training in the use of the newly acquired consumer health information
reference sources with those available online for free and through the Databases
for Alaskans.
FY 2006-2007
Continue to identify and catalog web resources and add web links in our
cataloging records
Consider cataloging resources available through the Databases for Alaskans.
Continue to catalog Alaska web accessible government documents and their
URLs.
FY 2007-2008 2
'[5? IUuin street Loan
Kenai, AK 9951 ~-y723
Library Director- Ewa Jankawska
Add appropriate commercial databases that might benefit Kenai community
Continue to catalog appropriate web-based state and federal documents with
their URLs. Design online guides if necessary.
Objective: Improve electronic infrastructure -hardware and software
FY 2005-2006
Replace 10 computers.
Replace one server.
Purchase computer for young adults with wireless connection.
Purchase networked color printer for patron and staff use.
Prepare a technology disaster plan
FY 2006-2007
Purchase a laptop for Internet training and demonstrations held in the activity
room
Replace 8 computers
Replace a hub with a switch
Replace public access networked printer
Purchase wireless router
FY 2007-2008
Purchase 2 servers to replace Gates server and Horizon
Replace 5 computers
Replace PIX firewall
Replace 2 networked printers
Replace a hub with a switch
Purchase a wireless router
FY 2005-2008 (Software]
Continue to upgrade operating system and try to maintain uniformity within the
library.
Continue upgrading antivirus software.
Continue upgrading anti-spyware and anti-popup software.
Install filters for children's computers.
FY 2005--2008
Update OCLC searching, cataloging and ILL software when available.
Consider purchasing new server operating system.
GOALS 2 -IMPROVE AND EXPAND INTERNET TRAINING FOR THE
PUBLIC AND STAFF 3
163 i~iain Street Loop
Kenai, AK 99611-7723
Library Director- Lwa Jankawska
Objective: To make Library patrons and staff feel competent and proficient
in the use of electronic resources
FY 2005-2006
Incorporate Internet training in monthly staff meetings.
Institute training for library patrons and staff for the commercial databases
(Databases for Alaskans, Grantstation, Anchorage Daily News).
Continue with monthly Internet training -change focus of those sessions
depending on needs and currency.
Identify outside training that is needed.
FY 2006-2007
Train staff in web authoring software (Dreamweaver or another software)
Continue training in searching commercial and web-based databases.
FY 2007-2008
Stay current in new and emerging technologies.
Train staff and public on content-rich emerged technologies.
EVALUATION PROCESS
This Technology Plan was reviewed and approved by the Kenai City Manager
and the Library Commission and will be evaluated each year. Based on the
community needs and requirements the library staff will investigate and
implement new, available technologies and equipment. Based on actual
resources available this plan will be adjusted as needed.
Patrons who par'ticipa'te in training sessions wiii be asked to fiii out evaluation
forms.
Library keeps a log of computer use on the Horizon ILS both inside the library
building and for the outside use of library catalog. There is also a web page
counter installed.
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CITY ®F KE~
"Village with apart -- City with a future. "
~_~_ ~~' _ BACKGROUND AND PERSONAL DATA -
CANDIDATES FOR APPOINTMENT COMMITTEES AND
COMMISSIONS
ttie afyaf
KENAI, ALASKA RETURN TO:
~u~ KENAI CYTY CLERK
210 FIDALGO AVENUE
KENAI, AK 99611
PHONE: 283-7535, EXT. 231
FAX: 283-5068
DATE:
NAME:
Resident of the City of Kenai? How long?
Residence Address
Mailing Address
Home Fax No.
Business Telephone
Telephone No.
Business Fax No. Email Address:
May we include your contact information on our web page?
include?
ALL ^ If not all, what information may we
EMPLOYER: Job Title
NAME OF SPOUSE:
Current membership in organizations:
Past organizational memberships:
COMMITTEES OR COMMISSIONS IN WHICH YOU ARE INTERESTED:
WHY DO YOU WANT TO BE INVOLVED WITH THIS COMMISSION OR COMM%TTEE?
WHAT BACKGROUND, EXPERIENCE, OR CREDENTIALS DO YOU POSSESS TO BRING TO THE BOARD,
COMMISSION OR COMMITTEE MEMBERSHIP?
Signature
Chapter 1.90
STANDARD PROCEDURES FOR BOARDS,
COMMISSIONS AND COMNIITTEES
Secfions:
1.90.020 Creation.
2.90.020 Duties.
1.90.030 Qualifications.
2.90.040 Terms.
1.90.050 Proceedings.
1.90.060 Specific requirements off boards,
commissions and committees.
1.90.010 Creation.
All boazds, commissions and committees
created by the Council of the City of Kenai, shall
consist of seven (7) members who shall be
nominated by the Mayor and confirmed by the City
Council from applications submitted to the City
Clerk. A chairman and vice-chaim~ari shall be
selected annually and shall be elected from and by
the appointed members. The Mayor and one
~ Council Member elected by the Council as ex-
offrcio members and as consultants of any boazd,
commission or committee, may attend all meetings,
but shall have no voting power on the board,
commission or committee. A member of Council or
City administrative staff shall attend all meetings of
boazds, commissions and committees and supply
staff support.
1.90.020 Duties.
(a) Members of boards, commissions and
committees shall be required to establish policies
relating to their respective organization. They shall
act in an advisory capacity to department heads
within the City Administration if there aze such
departments in the City organization that directly
relate to the boazd, commission or committee.
(b) If the board, commission or committee has
income stated within the City of Kenai annual
budget, said board, commission or committee shall
work with the City Manager to establish expenses
projected for the yeaz for approval by the City
hCouncil.
1.90.030 Qualifications.
(a) A member of a .board, commission or
committee must be a resident of the City of Kenai,
unless the boazd, commission or committee is
specifically exempted by Council from this
requirement. The member camtot be an officer or
employee of the City of Kenai. If any member
should move his residence from the corporate limits
of the City of Kenai (if applicable), is an officer oz
employee of the City of Kenai, or shall be elected
or appointed as an officer or employee of the City
of Kenai, the service of such member shall
terminate immediately. He should be awaze that he
will serve without salary, but will be reimbursed for
all reasonable expenses incurred in connection with
this service, only after approval by Council.
(b) The Beautification Committee, and Hazbor,
Library, and Parks and Recreation Commissions
may at the discretion of the Council have up to two
nan-resident members each. (Ord. 2948-2002)
1.90.040 Terms.
(a) A member of a board, commission or
committee shall serve for a term of three (3) years,
unless the boazd, commission or committee is
specifically exempted by Council from this
requirement. At renewal date, the Mayor, with
consent of the Council, can reappoint the member
or recommend a replacement.
~o) i iTC tc_fYiLi f3f the n3fnai 1'i0ard, COiTuTiisaivn of
committee member shall. be staggered so that three
(3) members will be appointed for one year, two
members will be appointed for two years; and two
members will be appointed for three years. Terms
shall commence on January 1 of each year.
1.90.050 Proceedings.
(a) All boards, commissions and committees will
have regularly scheduled meetings which shall be
open to the public. Exceptions to the meeting
requirements shall be established by Council.
Permanent records or minutes shall be kept of all
proceedings and such minutes shall record the vote
of each member upon every question. Every
decision or fording shall immediately be filed in the
office of the City Clerk and shall be a public record
open to inspection by any person. All acts of
32 (ssa-~a6ioa)
1.90.050
boards, commissions and committees are
subject to the paramount authority of the City
Council.
(b) If the commission, committee or board
member shall be absent, without the body
excusing the absence for good cause, from
more than one-half of all the meetings of
his/her committee, commission or board,
regular and special, held within any period of
three (3) consecutive calendar months, he/she
shall thereupon cease to hold the seat. A
commission, committee or boazd member
may not have more than three (3) excused
absences during a twelve month calendar
year.
(c) In all matters of parliamentary procedure,
Robert's Rules of Order as revised shall be
applicable and govern all meetings, unless as
specified in KMC 1.15.060 motions; KMC
1.15.100, speaking; and KMC 1.15.110,
voting.
(d) The responsibility of insuring that all
members of boards, commissions and
committees receive a copy of the Standard
Procedures of Boards, Commissions and
Committees lies with the City Clerk.
(Ords. 1610-94; 2017-2003; 2050-2004; 2140-
2006)
1.90.060 Specific requirements of boards,
commissions and committees.
Requirements of boards, corrunissions and
committees as set forth in KMC 1.90 are general
requirements and shall be followed to the extent
that they do not conflict with specific requirements
found in code sections specifically pertaining to
individual boazds, commissions and committees.
(Ords. 1223, 1239)
33 (Kenai Supp. No.87. 4-06)
.ter,,, .
AGENDA
~ENAI CITY COUNCIL -REGULAR MEETING
JANUARY 2, 2008
7:00 P.M.
KENAI CITY COUNCIL CHAMBERS
http: / /www.ci.kenai.ak.us
ITEM A: CALL TO ORDER
1. Pledge of Allegiance
2. Roll Call
3. Agenda Approval
4. Consent Agenda
*All items listed with an asterisk (*) are considered to be routine and non-
controversial by the council and will be approved by one motion. There will be no
separate discussion of these items unless a council member so requests, in which case
the item will be removed from the consent agenda and considered in its normal
sequence on the agenda as part of the General Orders.
__
ITEM B: SCHEDULED PUBLIC COMMENTS (10 minutes)
YTEM C: UNSCHEDULED PUBLYC COMMENTS (3 minutes)
ITEM D: REPORTS OF KPB ASSEMBLY LEGISLATORS AND COUNCILS
ITEM E: PUBLYC HEARINGS (Testimony limited to 3 minutes per speaker.)
~~~ ~(. 1. Resolution No. 2008-OI -- Transferring $30,000 in the Runway Safety
Area Smprovement Capital Project Fund for Additional Engineering
Services.
2. *Liquor License Renewals --
• Kenai Country Liquor, # 1308
• Uptown Motel/Louie's, #1859
Uptown Motel/Back Door Lounge, #2237
ITEM F: MINUTES
1. *Regular Meeting of December 19, 2007.
2. *Special Meeting of December 26, 2007.
ITEM G: UNFINISHED BUSINESS
ITEM H: NEW BUSINESS
~~'`~'~1. Bills to be Ratified
~,o~~pj/f„q~ 2. Approval of Purchase Orders Exceeding $15,000
ITEM I: COMMISSION/COMMITTEE REPORTS
L Council on Aging
2. Airport Commission
3, Harbor Commission
4. Library Commission
5. Parks & Recreation Commission
6. Planning 8v Zoning Commission
7. Miscellaneous Commissions and Committees
a. Beautification Committee
b. Alaska Municipal League Report
a Minn-Grant Steering Committee
ITEM J: REPORT OF THE MAYOR
ITEM K: ADMINISTRATION REPO'RT5
1. City Manager
2. Attorney
3. City Clerk
ITEM L: DISCUSSION
1. Citizens (five minutes)
2. Council
%TEM M: PENDING LEGISLATION (This item lists legislation which will be
addressed at a later date as noted.)
nrA;na~ca Nct~ 2269-2007 -- Enacting Chapter 5.40 of the Kenai Municipal. Code
Establishing a Licensing Procedure for Pawnbrokers and Regulating How Pawnbrokers
Conduct Business. (Tabled at 11/21/07 to 12/5/07. Public hearing held at 12/5/07
meeting and ordinance was postponed to February 6, 2008 meeting.)
EXECUTIVE SESSION -- None Scheduled
ITEM M: ADJOURNMENT
AGENDA
KENA% CITY COUNCIL - REGULAR MEETING
JANUARY 16, 2008
7:00 P.M.
KENAI CITY COUNCIL CHAMBERS
http• / /www.ci.kenai.ak.us
ITEM A: CALL TO ORDER
i. Pledge of Allegiance
2. Roll Call
3. Agenda Approval
4. Consent Agenda
*All items listed with an asterisk (*) are considered to be routine and non-
controversial by the council and will be approved by one motion. There will be no
separate discussion of these items unless a council member so requests, in which case
the item will be removed from the consent agenda and considered in its normal
sequence on the agenda as part of the General Orders.
YTEM B: SCHEDULED PUBLIC COMMENTS (10 minutes)
1. Natasha Aia, Programs & Exhibits Manager, Kenai Visitors &
Convention Bureau -- Exhibit Display Update
ITEM C: UNSCHEDULED PUBLIC COMMENTS (3 minutes)
ITEM D: REPORTS OF KPB ASSEMBLY LEGISLATORS AND COUNCYLS
ITEM E: PUBLIC HEARINGS (Testimony limited to 3 minutes per speaker.)
~~v 1. LIQUOR LICENSE RENEWAL -- WITHDRAWAL OF PROTEST
Roy Dale Howard, d/b/a Kenai Joe's
STEM F: MINUTES
I. *Regular Meeting of January 2, 2008.
ITEM G: UNF%NISHED BUSYNESS
ITEM H: NEW BUSINESS
~y~/,~ I. Bills to be Ratified
,~P/6U~-~ 2. Approval of Purchase Orders Exceeding $15,000
3. *Ordinaace No. 2274-2008 -- Increasing Estimated Revenues and
Appropriations by $2,125.97 in the Senior Citizen Title III Grant Fund for
a Donation.
4. *Ordinaace No. 2275-2008 -- Amending KMC 23.55.040 by Raising the
Uniform Allowance for Police Department Employees From $600 to $800,
5. *Ordinance No. 2276-2008 -- Increasing Estimated Revenues and
Appropriations by $54,000 in the General Fund Fire Department for a
Federal Grant.
6. *Ordanance No. 2277-2008 -- Amending KMC TITLE 4 to Adopt: 1) the
International Building Code, 2006 Edition of the Intemational Code
Council; 2) the International Property Maintenance Code, 2006 Edition of
the International Code Council; 3) the International Mechanical Code,
2006 Edition of the International Code Council; and 4) the Uniform
Plumbing Code, 2006 Edition of the International Association of
Plumbing and Mechanical Officials; 5) the International Fuel Gas Code,
2006 Edition of the International Code Council; 6) the International
Existing Building Code, 2006 Addition of the International Code Council;
and 7) the International Residential Code 2006 Edition of the
International Code Council with Local Amendments to the Above.
7. *Ordinance No. 2278-200$ -- Amending KMC 23.40.030 Ciarirying that
Annual Leave is a Combined Sick and Vacation Leave and to Allow
Employees to Borrow Up to a Six (6j Month Entitlement of Annual Leave
Upon Exhaustion of Annual Leave With Approval of the City Manager
When Absent From Work Due to Education or Training .
~r~~ 8. Approval -- Memorandum of Understanding Between the Mining and
Petroleum Training Service (M.A.P.T.S.), Pacific Rim Institute Safety and
Management (P.R.LS.M.), Beacon, City of Kenai, Kenai Landing, Inc., and
the Challenger Learning Center.
%TEM I: COMMISSION./COMMITTEE REPORTS
1. Council on Aging
2. Airport Commission
3. Harbor Commission
4. Library Commission
5. Parks & Recreation Commission
6. Planning 8v Zoning Commission
7. Miscellaneous Commissions and Committees
a. Beautificafion Committee
b. Alaska Municipal League Report
c. Mini-Grant Steering Committee
ITEM 3: 'REPORT OF THE MAYOR
ITEM K: ADMINYSTRATION REPORTS
1. City Manager
2. Attorney
3. City Clerk
ITEM L: DISCUSSION
1. Citizens (five minutes)
2. Council
ITEM M: PENDING LEGISLATION (This item lists legislation which will be
addressed at a later date as noted.)
Ordinance No. 2269-2007 -- Enacting Chapter 5.40 of the Kenai Municipal Code
Establishing a Licensing Procedure for Pawnbrokers and Regulating How Pawnbrokers
Conduct Business. (Tabled at 11/21/07 to 12/5/07. Public hearing held at 12/5/07
meeting and ordinance was postponed to February 6, 2008 meeting.)
-- None scheduled.
YTEM M: ADJOURNMENT