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Home My WebLink About2006-09-25 Mini-Grant Steering Committee PacketMINI-GRANT STEERING COMMITTEE MEETING SEPTEMBER 25, 2006 3:30 P.M. CLERK/COUNCEL CONFERENCE ROOM KENA% CITY HALL AGENDA ITEM 1: CALL TO ORDER & ROLL CALL ITEM 2: AGENDA APPROVAL ITEM 3: MEETING SUMMARY -- June 20, 2006 %TEM 4: OLD BUSINESS ITEM 5: NEW BUSINESS a. Revsew off Applications I. Kaylee Stuart -- Lights On After School Day 2. Mercedes Hughes/Taylor Lovett -- Quilts/Baby Hats to Donate 3. Jacquelyn Derwey --Painting Historical Murals 4. Beverly Nierstheimer/Kenai Fine Arts Center -- Directional/Informational Sign ITEM 6: ANNOUNCEMENTS ITEM 7: ADJOURNMENT MIN%-GRANT STEERING COMM%TTEE MEET%NG TUESDAY, JUNE 20, 2006 IO:OO A.M. CLERK/COUNCIL CONFERENCE ROOM KENAI CITY HALL AGENDA I~M3 ITEM 1: CALL TO ORDER & ROLL CALL ITEM 2: AGENDA APPROVAL ITEM 3: MEETING SUMMARY -- ITEM 4: OLD BUSINESS ITEM 5: NEW BUSINESS a. Revsew of Applications 1. Jesse Carlson, 1Yoop 151, Boy Scouts of America/Mile Sign Placement/Unity Pedestrian Pathway. 2. Beverly Nierstheimer, Kenai Fine Arts Center -- Refurbishment of Kenai Fine Arts Center Sign ITEM 6: ANNOUNCEMENTS ITEM 7: ADJOURNMENT MINI-GRANT 5TEERING COMMITTEE MEETING TUESDAY, JUNE 20, 2006 10:00 A.M. CLERK/COUNCIL CONFERENCE ROOM KENAI CITY HALL MAYOR PAT PORTER, PRESIDING MEETING SUMMARY ITEM 1: CALL TO ORDER & ROLL CALL Mayor Porter called the meeting to order at approximately 10:00 a.m. Roll was confirmed as follows: Members present: P. Porter, J. Steen, J. Odgers, L. Reese, and P. Carty Members absent: None A quorum was present. ITEM 2: AGENDA APPROVAL There being no changes or corrections to the agenda, it was approved as presented. ITEM 3: MEETING SUMMARY -- None. ITEM 4: OLD BUSINESS -- None. ITEM 5: NEW BUSINESS 5_a, Rev;ew of Applications 5a-1. Jesse Carlson, Troop 151, Boy Scouts of America/Mile Sign Placement/Unity Pedestrian Pathway. The committee members reviewed and discussed the application submitted by Mr. Carlson requesting reimbursement of costs related to a Boy Scout project. The consensus of the Committee was to not fund the project. 5a-2. Beverly Nierstheimer, Kenai Fine Arts Center -- Refurbishment of Kenai Fine Arts Center Sign The committee members reviewed and discussed the application submitted by Ms. Nierstheimer, Kenai Fine Arts Center requesting a grant to purchase a directional sign to the Center. The consensus of the Committee was to not fund the project and request additional information from the applicant. ITEM 6: ANNOUNCEMENTS -- None. YTEM ?: ADJOURNMENT There being no further business before the Committee, the meeting adjourned at approximately 11:50 a.m. Meeting summary prepared by: Carol L. Freas, City Clerk MINI-GRANT STEERING COMMITTEE MEETING JUNE 20, 2006 PAGE 2 i -`~ ~ 5 2?; ~ ~'~ ~~r a ~•_ ~' ,_ Y ~_ Applican4 Contact Person:~,i Project. Title• Project Start/End Total Project COSt: ~ew- 5u,-1 City of Kenai 1Vlini-Grant Application Email Grant Number: Date Received: g// O ~ Requested: Please check: 501(c)(3) Non-profit Organization EIN#~ `~J~~O~I 7~2 (New grantees should attach a copy of their IRS Letter of Determination.) ^ Society/Group* ^ Individuai* '"There may be a tax liability for grant awards to non- exempt entities. 1. Provide a brief description of your organization, society, group, or entity. As an individual applicant, describe your involvement in the community and your experience/expertise as it relates to this project. (Attach separate sheet, if N necessary.)O ~~vct~ ,taps ca~tc+e;,l~ot~ /~lrton-i v ~} a;~ 11 ~ ~1,n~~Q Revised 8/16/06 2. Describe the project for which you are requesting funding. Include a project timeline and an explanation of how the project will benefit the community. ~ (Attach separate sheet, if necessary.) .. ~ ~- o o ~ ~t~C& )10 S a ~,~ i 3. w r Please complete a supple budget for this project. Grants over $500 must be approved by the Kenai City Council. YTEM (Material or service needed to com lete our ro ect. COST (Estimated cost of the items.) STORE OR SUPPLIER'" (Where you hill purchase this Item or service. .Z . t~1 e e y n C Total g""rap's request: $~ ~G~ bb "The City requests materiaY bought with City grant funds be purchased within the City of Yfenai, iff possible. Revised 8/16/06 5. Have you received a City of Kenai Mini-Grant before? ~ Yes ~ No If yes, most current award: Project title: 1y~ Project dates: Amount of grant: $ Did you comply with ` E~ the Letter of Agreement? (~~ Yes S^~' No (If no, attach a current status of your project.) I certify the information contained in this application, including all attachments and support material, is true and correct. I understand the grant funds, if granted, vain be used only for the project or purpose described in this application. I understand ninety percent (90%) of the funds approved will be provided in advance. The balance will be paid at the completion of the project and report filed with the steering committee. Signatory must be an authorized officer fcr an organization. Student applioations must also be signed/approved by a teacher. Apy~licant Signature: ~( Dater~y dl~,~.~'~j`l i°' ~- ~D~ Name Printed: .- nde; (if applicable) Approval (Teacher),~~y ~ ~ Si~nature• /G'( e~~l' ~`-~-~.~~ Name Printed: !'a~I~t'[`-/C;`Z,Z,c~ :~~~ /~"S Title: r'~< r r ~' ~-~~+-re- ~f~`/-~.5 (if applicable) Revised 8/ 16/06 ~~c~-~~~~i~~ ~~~ (;~~;~~ ~ I Kaylee Stuart For my Senior Civic Project, I have decided to focus on an event that will benefit as many local community members as possible. The Kenai Boys and Girls Club is creating a special day within one of their programs... Lights on After School. This day is designed to educate the kids and families ali over the Peninsula to realize the importance of after school programs. I have talked with the Kenai Unit Clubhouse Director, Kimberli Dent, and have been approved to host and design this day for the community. The date for Lights on After School will be Thursday, October 12, 2006 from 5:30- 7:30pm. It will take place in the gym at the Kenai. Boys and Girls Club. Lights an After School is a day celebrated nationwide and dedicated to kids. It's goal is to ensure all children have access to quality, affordable after school programs. The non- profit entities it is sponsored by, The After School Alliance and The Boys and Girls Club, are organizations that focus on kids and their essential needs. This event will benefit the whole community by serving and calling attention to everyone in the public. Azle hope e veryone wiIl realize the importance of after school programs like this t..".at helps families, the communities and most of all kids. In America, 1 in 4 kids, 14.3 million children, are alone and unsupervised after school. The hours between 3p.m. and 6p.m. are the peak hours for juvenile crime and experimentation with drugs, alcohol, cigarettes and sex. After school programs keep kids safe, help working families and inspire learning. They provide opportunities to help young people develop into successful adults. My plan is to work on making this day very successful in the local area and I hope that it helps people realize things they may take for granted. Although my schedule is not firm yet, I plan to work on week days to improve and structuralize the event. The actual day for Lights on After School , is October 12, so I have until then to get this day Cogether. I will be working with my supervisor Kimberli. Dent, on making it a well- known upcoming event. I will do this by making flyers, posters, and sending letters to the press (newspaper, radio stations, websites, the mayor). My main goal is to involve the community as much as possible, and encourage families and the public to attend this event. Below I have included some facts about children and how more after school programs can benefit and have a positive effect on Them: * More than 14 million school age children (25%) are on their own after school. Among them are mare than 40,000 kirulergarteners. Only 6.5 million K-12 children (11 %) participate in after school programs. An additional Z~ million would participate if a quality program were available in their community. 9 in 10 Americans want all children and teens to have some type of organized activity or safe place to go after school. * More than half of voters (SS percent) think that there are not enough after school programs available for children in America today. Teens who do not participate in after school programs are nearly three times more likely to skip classes than teens who doparttictpate. They are also three times more iikeiy to use marijuana or other drugs, and they are nwre likely to drink alcohol, smoke cigarettes and engage in sexual activity. * The parents of more than 28 million school-age children work outside the home. Ike ~'P ro~~r WE C~N~ Applicant Contact Person: TotalFroject Cost:` ;,_ Please check: o t of Kenai Mini-Grant Application Grant Number: _ Date Received: /5fl~ _ Email Address:. Phone: gad ~;.: _, Ammirtt Rea -~ ~ ; <. ,_ ~Ol(c)(3) Non-profit Organization EIN# (New grantees should attach a copy of their IRS Letter of Determination) Society/Group* ~ Individual* *There may be a tax liability for grant awards to non- exempt entities. 1. Provide a brief description of your organization, society, group, or entity. As an individual applicant, describe your involvement in the community and your experience/expertise as it relates to this project. (Attach separate sheet, if necessary.) c a.~~'o-'~cYt w.Q,,v~k , Revised 8/ 16/06 2. Describe the project for which you are requesting funding. Include a project timeline and an explanation of how the project will benefit the community, (Attach separate sheet, if necessary.) `~1Gnr4. 1GL n~+G,~clnmGd~tt 8 3. Please complete a simple budget for this project. Grants over 5500 must be approved by the Kenai City Council. ITEM (Matenai or service needed;to., com lete your.. ro ect. ak}>; , . COST ~ [Estimated cost of the hems.) ~ ~O STORE OR SUPPLIER* (Where you viiu purchase this ttem or service.( F i . 't''l '~~ ~ ~~ ~k'[etn5 ~ tMa1 ric. tx' Ktr~*i~ st~nci,c. Ctvi{c/~ e ; -rc _._ Total grant request: $ y 0 ~ *The City requests material bought with City grant funds be purchased within the City of Kenai, if possible. 4. How will you know if your project is Z~ -rns. `u. ~wo~ Ke«'ovr-eR. '.tl/et~,p++ - 5. Have you received a City of Kenai Mini-Grant before? ~ Yes ® No If yes, most current award: Project title: Project dates: Amount of grant: $ Revised 8/ 16/06 Did you comply with the Letter of Agreement? ~ Yes ^ No (If no, attach a current status of your project.) I certify the information contained in this application, including ail attachments and support material, is true and correct. I understand the grant funds, if granted, will be used only for the project or purpose described in this application. I understand ninety percent (90%) of the funds approved will be provided in advance. The balance will be paid at the completian of the project and report filed urith the steering committee. Signatory must be an authorized officer for an organization. Student applications must also be signed/approved by a teacher. Applicant ~~p~ Gj (~~ Signature: ~ tw.,,/l o.n 1. WL[~nJn Date: it/ Name Printed: _~c~j"ctd~x L lk~t~S Title: (if applicable) A~~roval (Teac r~ Signature• ~~~ Name Printed: /'n e c.Ffe3GL G .B e4Ye:S Title: K(`h/J ~ r~'~ T~~• f„o ~1--` (if applicable) Revised 8/16/06 Community Improvement Plan Mercedes Hughes Many children who stay at the LeeShore Women's Resource Center are in need of an item for comfort. For this reason, Taylor Lovett and I have chosen to make quilts and baby hats to donate to the Center as our Senior Civics Project at Kenai Central High School. Each year, around Christmas, the Center receives a huge donation of home-made blankets from around our community, and we would like to contribute to that this year. Taylor will be in charge of making the baby hats, while I am making the blankets. Barbara Waters, who is the volunteer coordinator for the Center, she told me that they would be happy to accept our donation. We will also be working with Lori Symore, a local sewing enthusiast, to create the blankets and hats. Our project will benefit the children who stay at the Center. They wIll be comforted by means of a blanket to sleep with and a doll to play with. We believe Chis will help relax the mother; giving her more time to look for a job, find a new place of residence or whatever else the need maybe. I enjoy malting blankets, and have been taught by one of the most influential people in my life, my mother. Our project will benefit some of the neediest people in the community. We hope to help the children whose lives have been impacted by violence and upheaval by giving them the comfort and love in the foam of a home-made blanket and hat. Taylor and I are applying for a grant of $400 to purchase materials for the quilts and toys including cotton and flannel material, gloves, thread, batting, and other miscellaneous items we may need. I plan to make four 48"x48" baby blankets. Taylor's plan includes malting several hats. I believe I will be able to work on this project on Thursday afternoons. We plan to start as soon as possible and will plan to complete the project before Christmas, in order to participate in the LeeShore Center's Holiday Drive. P LG~d.:.~+ e...... --.-..-.....,....e.,,. _.,.......,.. .. tOgE I~~,~3 °~~~~~~~~~'~~~~,d Cit ofKena.i ~~ Mini~Grant Application WE CApi Grant Number: Date Received:-= Contact Perso ~:~ ~,,~,~ : P V ~n 5 Phone: f ~ d ~ .1~._ Project Title: 6~ ~` r + ^" ~° ~A~° `~ Project Start/End Dates: ~ /~~t-~ ~ ~- /d /~P%~ Total Project Cost: ~Gry~~ ~~ Amount Requested: _ Please check: ^ 501(c)(3) Non-profit Organisation E%N# (New grantees should attach a copy of their IRS Letter of Determination.) ^ Society/Group* ~ Yndsvidual* *There may be a tax liability for grant awards to non- exempt entities. ~` Revised 8/ 16/06 Phone C ~ q°~ ~ ~5r ~. ti ~ ~ fp Z Email Address:, ,~ ,P_-~r"Ct'p't'~'; 1. Provide a brief description of your organization, society, group, or entity. As an individual applicant, describe your involvement in the community and your experience/expertise as it relates to this project. (Attach separate sheet, if necessary.) 3. 4. Please complete a simple budget for this project. Grants over $500 must be approved by the Kenai City Council. (Material or sennce needed to ~ "" ""+' "+` ~urra.ac,tc- (Estimated cost of the hems.) (Where you will purchase this Item comnietr vmm nrmP..r Total grant request: $ pj~ r}~ *The City requests material bought with City grant funds be purchased within the City of Kenai, if possible. How will you know if your project is successful? r e~ ;> 4-e._ , _~ ;,, ` / f If yes, most current award: Project title: Project dates: Amount of grant: $ Have you received a City of Kenai Mini-Grant before? ~ Yes ~ No Revised 8/ 16/06 2. Describe the project for which you are requesting funding. Include a project timeline and an explanation of how the project will benefit the community. (Attach separate sheet, if necessary.) Did you comply with the Letter of Agreement? ~ Yes ^ No (If no, attach a current status of your project.) I certify the information contained in this application, including all attachments and support material, is true and correct. I understand the grant funds, if granted, will be used only for the project or purpose described in this application. I understand ninety percent (90%) of the funds approved will be provided in advance. The balance will be paid at the completion of the project and report filed with the steering committee. Signatory must be an authorized officer for an organization. Student applications must also be signed/approved by a teacher. ~~ Signat Name Title: Anproval(Teacher Signature: /~~~°~~~-r~llf~ l'~p ~i~ Name Printed. ~~~c'rll~~-E%- ~ ~~ ` ~~ Title: k'~'H~ ~~ :f i~ ~-~' ~+c'~+` -- (if applicable) Revised 8/16/06 I~s~~ ~"~:' pity ®Y Kenai Viini-~~ani Appiic~.ti®n WE GApi Applicant: Applicant Phone: x ~ S " b'C C6ntaCt PCPSOn:~ Project Title:_, Project Stazt/End 1° Total Project Cost: Please check: Grant Number: Date Received: 9 // ,JQ_ ~~„ -~~ Email Address Amount Requested: 501(c)(3) Non-profit Organization EYN# (New grantees should attach a copy of their IRS Letter of Determination.) ^ Society/Group' ^ Individual* * 1 here may be a tax liability Tor grant awards to non- exempt entities. J4 -, Revised 8/ 16/06 i. Provide a brief description of your organization, society, group, or enfity. E1s an individual applicant, describe your involvement in the community and your experience/expertise as it relates to this project. (Attach separate sheet, if necessary.) ?. t~eseribe the project for which you are requesting funding. include a project limeline and an esplanauon of how the project «~ll benefit the community. [Attach separate sheet. if necessary] ITEM i COST ! STORE OR SUPPLIER* (Material or service needed m (CSttmnted cost of the heirs.) ~~ (lVttere you will purchase iPi(s Item ~~omplete your ~roiect. ~ nr seiviccl i ~Q i i I i i _. Total grant reouest: $ 3~ 5'~ *The City requests material bought with City grant funds be purchased within the City of Kenai, if possible. T rZ 'a~~ Revised 8/16/06 3. Please complete a simple budget for this project Grants over $500 must be approved by the Kenai City Council. 5. Have you received a City of Kenai Mini-Grant before? ~ Yes ~ No If yes, most current award: Project title: Project dates: Amount of grant: S Did you comply with [he Letter of Agreement? ~/ Yes No (If no. attach a current status of your project.) I certift° the information contained in this application, including all attachments and support material, is true and correct I understand the grant funds, if granted, will be used only for the project or purpose described in this application. I understand ninety percent (90%) of the funds approved will be provided in advance. The balance will be paid at the completion of the project and report tiled with the steering committee. Signatory must He an authorized officer for an organization. Student applications must also be signed/approved bV a teacher. applicant S.~rature: ~i~LG'i~~ ~?-r=2~ Date: g - ~~ " ~~ Name Printed ~f~ tC~/P.~Sf~,Gii~,e.-a- Title: (2~/ / /' ~' ~ ~ J~ ~9 I )~" (if applicable) Govn~if/"ee .Cecd~r- Approval (Teacher) Signature: Name Printed:- Title: (if applicable) Revised 8/16/06 ~~;\ _-__- theutyof KENA~ SKA August 18, 2006 Beverly Nierstheimer P.O. Box 703 Kenai, AK 99611 `®l/illa9e wit~i a Past, Gity wit1~ a Fc~tr~re" 210 Fidalgo Avenue, Kenai, Alaska 99611-7794 Telephone: (907) 283-7535 /Fax: (907) 283-3014 www.ci.kenai.ak.us RE: CITY OF KENAI lYIINY-GRANT PROGRAiIf Dear Ms. Nierstheimer: We are writing in response to your concerns related to a City of Kenai Mini-Grant application you submitted for a sign project for the Kenai Fire Arts Center. What we understand is this: • Your initial submittal was received June 12, 2006 and included only a brief description of the project and a request for $441.43, however the full application form was not included. • The Steering Committee ra~rie~xrerl ymir cui~mittat aFld requested aLlrli4innal information on June 26. 2006. • The additional information you furnished indicated your project was already in .progress prior to submittal of the Mini-Grant request. • The information you submitted indicated the sign had already been ordered prior to the grant request. • Your comments lead us to believe you did not realize approval for amini-grant request was required prior to the sign being paid for with Mini-Grant Program funds. We are unsure of where you may have received the misinformation related to application requirements, etc. A copy of the Mini-Grant procedures and application are enclosed for your review and the application packet may also be found on our website at www.ci.kenai.ak.us. As you will note, the Steering Committee will meet again on September 15 to review new applications. We hope you will consider submittal of a Mini-Grant Program application for a future project. CITY OF ~~` at~ r ~ 1,~, Mayor clf Enclosure ~~\ -_- -~ ttieutyof // KENA~ KA June 26, 2006 Kenai Fine Arts Center Beverly Niersiheimer P.O. Box~03 Kenai, Alaska 99611 Dear Beverly: JAL, 19 2~0~ ` ~-- r '^..A F v r .,. S We were very pleased to receive your "City of Kenai Mini-Grant' application. The review committee has questions that need to be addressed before they can make a decision on this project. These are below and once we have this information we will bring it to the committee for recommendation. 1. Size of the sign, width and height (please grovide drawing to scale) 2. Land vaziance, whose property will it be placed on, do you have permission from the property owner Sincerel , ~~~ Mayor Pat Porter "V lla~e witti a fast, I~ity wit~i a Future" 210 Fidalgo Avenue, Kenai, Alaska 99611-7794 Telephone: (907)283-7535 /Fax: (907) 283-3014 www.ci.kenai.ak.us _. _ _.... _ c ,~,F,~y,.t.. }.e!.-~ r~, i /~ -K ~...' Y ~'... ^ YOUTH ~P15 ° u 6... "`~ M,.t s'Jiv 12 zooo t ____--~ ~,$?~,I ~,.~i~~ ~~C~ w. City of enai Mini-Grant Procedures ADULT • Students make application and have signed/approved by government teacher. • Application submitted to City of Kenai for Together We Can! steering committee review. • Upon approval of application, 90% of grant funds will be issued through the finance department. Letter will be written to students with recommendations or requirements of the steering committee. • Report will be given to Ciiy Councii of the awarded project. • Upon completion of project or end of semester, students written report must be submitted to the Together We Can! steering committee. This final report is ATORY. • Once the project/financial reports are completed a proclamation will be presented at a city council meeting. P1ote: This same procedure will be used if application is submitted by an adult applicant, with the exception getting approval from the government teacher. The projects most likely to receive funding are those that nefit the community/neighborhood most. This includes ,,rojects that create the most visible and lasting change. City of Kenai Fine Arts Center Mini-Grant Application Kenai Fine Arts Center Contact person- Beverly Nierstheimer Mailing Address: P. O. Box 703, Kenai, Ak. 99611 Phone: (907)283-7040 Describe the project: The project is to acquire a new sign to replace the old sign already at the Kenai Visitors Center, refurbish the old sign and put it up a short distance from the corner of Cook Street. The new sign is going to be two bears carrying a board with the "Kenai Fine Arts Center" on it and a small arrow dangling under the board pointing the way toward Cook Street. The bears will co- ordinate with the bear at the Commerce Building and draw attention to the Visitors Center at the same time. The arrow under the board will remind everyone to come down to the Fine Arts Center. 2. When do you expect the project to begin and end? Estimated proiect start date? The sign has been found and is on hold until the moneys are appropriated to pay for it. Estimated project end date? We would like to put the sign up as soon as the city council approves the variance application; and should be installed within one working day thereafter as long as the sign is paid for and in our possession. 3. Briefly describe your group. The Kenai Fine Arts Center is a 501(c 3)non-profit organization that supports and displays pottery and fine art products to our visitors, residents and tourists~~~j ' L.A`~ 4. Amount of funds requeste 5. Who will be responsible for mini-grant funds? Beverly Nierstheimer, Supervisor of the project, and Marcia Beauchamp, Treasurer, Kenai Fine Arts Center. 6. How will you know if your project is successful? Many people who have lived in the area for many, many years do not know that the Fine Arts Center is here. We will know just by the increase of visitors to our little historical Center. Statement: I understand that the grant funds, if granted, will be used only for the project or purpose described in this application. I understand that 90% of the funds Approved will be provided in advance. The balance will be provided at the completion of the project and the report filed with the steering committee. I understand the total payment will not exceed the grant amount without prior written approval from the city manager. ~" - !~ - ~~ How Many Item Store or Supplier Totals Cost 3 Sakrete concrete $5.97 Home Depot $16.01 mix 2 Rebar .96 1.92 1 Qt. Paint- flat black 10.50 10.50 exterior aint 4 Qt. Other color 10.50 42.00 amts 1 Bear sign 350. Michael Atkins 350.00 Total $420.43 S~_~~ I,as v4~.e.~~ r a V.~`f ~ ~ ~ ~~ a s ~" -.~ ®.~, ~ 6 . ~ :~